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Top job
Aga Khan Foundation (UK)
Kings Cross
£35,000 - £38,000 per year
To provide support to the full life cycle of grants: from donor concept notes/proposals to final reports.
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Page 1 of 4
Kings Cross, Greater London
£35,000 - £38,000 per year
Permanent, Full-time
Job description

To support the Programme Finance Manager in running efficient and effective programme financial accounting, programme financial management and programme financial reporting processes in relation to AKF (UK)’s programmes and grants. To maintain a close working relationship with AKF (UK) finance and programme teams and relevant staff from Aga Khan Development Network (AKDN) agencies and external donors as required.

1. Programme financial planning, management and reporting

In close consultation with the programmes/partnerships team:

  • Support the design and implementation of effective quality controls to ensure compliance with donor requirements and to maintain appropriate donor stewardship, including through manuals, checklists, templates, and other tools

  • Monitor spending and activity implementation and ensure regular scheduling of grants management meetings, alerting the Programme Finance Manager and Programmes/Partnerships team about significant under or overspend on a timely basis

  • Maintain internal tools that track active grants, cost recoveries and cash balances and ensure they are kept up-to-date

  • Maintain internal tools tracking pipeline and secured funding (the Resource Mobilisation Tracker) and ensure they are kept up-to-date

  • Prepare financial information for internal reporting purposes, including (but not limited to) the quarterly CEO report, monthly dashboard and quarterly cash balances report.

2 Grants management and compliance

  • Maintain the grants management tracker so that grants are properly recorded and monitored, ensuring that input from the Programmes/Partnerships team and the Programme Finance Manager are incorporated on a timely basis

  • Undertake administrative tasks related to grants, including setting up of grant codes (pipeline and secured), collecting and forwarding information to different units and executing follow up tasks as required

  • Review budgets for concepts/proposals, ensuring the inclusion of AKF(UK) costs, make recommendations for improvements and liaise with the programme/partnerships team and field units to ensure these are complete, accurate, consistent with the narrative, compliant with donor requirements, and correctly formatted for presentation to donors

  • Support the preparation, review and submission process for donor financial (and narrative as relevant, e.g. ECHO) reports to ensure compliance with donor requirements; ensure reports are produced on time to a high standard and are consistent with the narrative

  • Ensure timely submission of cash requests as required by donor contracts and internal sub-grant agreements

  • Prepare donor and internal sub-grant agreements with AKDN agencies, field units, and implementing partners, including (but not limited to) those with co-financing

  • Ensure that donor and AKDN rules are being adhered to regarding procurement, accounting, project expenditure, and implementation of activities through regular reporting, engagement with the field, and remote spot checks

  • Carry out monitoring visits and audits on specific projects as necessary

  • Assist in the preparation, support, and follow up of internal or external grant audits and expenditure verifications of AKDN field units, including direct liaison with auditors as required, and ensure that management (programmes and finance) is apprised, including through maintaining and updating the audit and disallowance summary

  • Develop and deliver relevant training and reference material on grants management, including procurement, donor regulations, IATI, finance and reporting for Programme, Finance, and other field-based staff; act as a resource for agencies/field units on donor regulations and compliance

  • Ensure all AKF (UK) direct grants are reflected on the IATI system, and update the required information on a quarterly basis

    3 Audit, internal controls and risk

  • Contribute on programme finance to all audits and statutory compliance in line with UK and AKF/AKDN regulations and compliance requirements

  • In collaboration with field units, prepare due diligence assessments for potential new partners or donors and ensure these are refreshed periodically

  • Troubleshoot financial, donor compliance and procurement-related queries identified through monitoring grants or as raised by management or field units

Qualifications

  • CCAB qualified accountant (desirable).

 Experience

  • 3 years relevant experience in financial accounting and financial reporting

  • Experience of designing and managing effective administrative systems and procedures

  • Experience of budgeting, forecasting and cash-flow management

  • Experience working in international organisations or donor agencies including field-level implementation highly desirable

  • Experience working with EC, ECHO, DFID or equivalent and familiarity with the various compliance rules and regulations highly desirable

Additional documents
Programme Finance Officer TOR (.pdf)
Check commute
Starting Address
Destination
Mode of transport
Refreshed on: 18 September 2020
Closing date: 04 October 2020
Tags: Finance,Intl Development

The client requests no contact from agencies or media sales.

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