PAPYRUS is the national UK charity dedicated to the prevention of suicide and the promotion of positive mental health and emotional wellbeing in young people.

DESIGNATION Administration Officer (London)

HOURS               36 per week (some planned unsocial hours)

SALARY SCP Range 4 - 6 (£18,426 - £19,171) + 17.5% London weighting
+ 5% pension contribution

LOCATION London Office

RESPONSIBLE TO Regional Manager (London)

PURPOSE OF POST

To provide administrative support to PAPYRUS’ London office in particular, responding, monitoring and recording all enquiries, assisting in preparation for training courses, events and workshops, supporting and working closely with other Team Members.  The post offers an exciting opportunity to learn and develop new knowledge and skills in a wide range of areas. As a small team in a growing organisation, team members are expected to be flexible, reliable, and hard-working, to be a team player able to use initiative and seek solutions when required.

KEY RELATIONSHIPS

Regional Manager, PAPYRUS Staff and Volunteers, Board of Trustees; and PAPYRUS Press Office

Please read through the job description and person specificationon our website in full before applying. Once completed please send your application form to our HR department. Please do not send your CV as this will not be considered as part of your application.

PAPYRUS is committed to safeguarding and requires all employees and volunteers to share this commitment. Therefore, an enhanced DBS check is required for this appointment.

PAPYRUS is an equal opportunities employer. We particularly welcome applications from black and ethnic minority candidates due to under representation within our organisation.

Would you like to be part of a dynamic and multidisciplinary team providing support to vulnerable young carers in Croydon?

Off the Record is a well-established, award-winning South London based young people's mental health charity which has been supporting vulnerable young people for over 25 years. We work across the London boroughs of Croydon, Sutton and Merton offering a range of holistic, innovative wellbeing services delivered within a broadly humanistic framework.

We are currently recruiting for a full-time Interim Service Manager (6 month contract) within our Croydon-based Young Carers Service.

Salary - £34,886 inc OLW

The Young Carers Service works with young people aged 7-25 who have a caring responsibility within the family. You will be responsible for the day to day management of the Service including the line management of staff and the representation of the Service on local strategic bodies.

This post is initially a 6 month contract due to potential changes in the funding and direction of the service. The Interim Manager will be responsible for working alongside the Charity’s senior managers to support the potential re-configuration of the service.

Application pack for the post is available through our website.

Closing date for applications will be 5pm, Friday 18th December with interviews taking place on Wednesday 23rd December 2020.

Support Services Administrator
Main working base: Stevenage SG1 (Full office based in COVID-19 risk-assessed premises)
Hours of work: Full time (37.5 hours plus unpaid breaks)
Contract: 12-month fixed term contract
Line Manager: Supporter Services Coordinator
Salary: £17,730 per annum

About Mercy Ships

A lack of safe surgical capacity causes more deaths worldwide than malaria, TB and HIV combined. Mercy Ships is transforming the face of medical care in developing nations through its world class volunteer crew.  We’re looking for people to join our team in the UK who have a passion for our cause, the skills to be part of a global movement and the drive to see even more lives transformed – Joanne Balaam, CEO Mercy Ships UK.

Mercy Ships is a faith-based charity, bringing safe surgery to people in Africa who have no access to healthcare or money to pay for it. For over 40 years Mercy Ships has visited more than 55 developing nations. Passionate to serve those in need and to leave a lasting impact for the future of those we serve.

Our impact

• Over 2 million lives have been transformed by our work since 1978, an average of 66,000 services offered per year
• We have completed more than 1100 community development projects including the reconstruction of schools, clinics, orphanages, water wells and agriculture programmes. Providing local training and infrastructures to enable and sustain their future success.
• We have trained more than 5,900 local professionals (including surgeons) who have in turn trained many others, over 198,000 local people, in basic healthcare
• Our hospital ship proudly boasts a purpose-built hospital including six state-of-the-art operating theatres, intensive care, and we are in the process of building a second ship to more than double our capacity.
• We have provided care in over 50 of the world’s poorest developing nations.

About the role

We are looking for a dedicated individual to work in our customer care team, to ensure our supporters are well looked after and have the best possible experience with Mercy Ships. This individual will have excellent attention to detail and be able to manage multiple priorities at the same time to provide outstanding administration support to our Engagement and Philanthropy teams. This is an exciting opportunity for an enthusiastic individual to use their skills and experience with an organisation that has a tangible impact on those in need.

Your main responsibilities will include:

• Handling all incoming enquiries through phone, post and online; providing an extremely high quality and consistent level of customer service.
• General office support such as answering the phones and door, franking outgoing post and organise courier services.
• Sending out correspondence and products according to the relevant supporter journey, in a timely way.
• Inputting all data to the database, Salesforce, ensuring thorough, accurate and compliant information.
• Processing gifts from individuals or organisations in a timely and prioritised manner, adding all additional and useful information such as gift aid, phone numbers and updated addresses.
• Utilising formulae and run pre-written macros within Excel to manipulate data ready for import to Salesforce.

Please note: this role is not suitable for home-working. The successful applicant will be required to work from our COVID secure, risk-assessed premises in Stevenage.

To Apply and for More Information:

If you would like to apply for this position, please click the apply button and attach your CV and covering letter, it will be sent automatically to us.

Mercy Ships UK is an equal opportunities employer.  We welcome applications from all individuals and value diversity in our workforce.

Candidates will be asked to declare any ‘unspent convictions’, and eligible roles may require a Disclosure Barring Service (DBS) check.

No agencies please.

About Migrant Help: 

Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential.

We place a high value on employees in relation to the work that they do and the benefits the organisation offers, with an ethos of being a Great Place to Work. This includes understanding the importance of having a work life balance, offering enhanced family friendly provisions, additional holiday entitlements, Perkbox benefits and a non-contributory pension scheme.  

The Role 

The scope of this role is to provide a high quality professional administration support service as part of the Victims of Slavery Support Service team in the Southeast. The post-holder will be required to adopt a proactive approach towards improving local administrative and financial processes in line with any updated requirements as determined by the Regional Operations Manager – Modern Slavery & VPRS. The postholder will provide administrative support to the Adviser / Senior Advisers / Regional Operations Manager – Modern Slavery & Vulnerable Persons Resettlement Scheme (VPRS) as and when required, adopting a pro-active approach towards improving local administrative and financial processes in line with any updated requirements as determined by the Regional Operations Manager – Modern Slavery & VPRS.

There is a requirement that the post-holder will support the team with their day-to-day work in the

provision of client support and will re-prioritise their own work as necessary. The post-holder will work consistently to ensure to support the continuous development of the service; they will ensure that all processes and procedures are followed efficiently, consistently and with professionalism at all times.

The post-holder is expected to contribute to the overall success of the Organisation in accordance with Migrant Help's aims, objectives, vision and values.

Essential Criteria (Skills & Experience):

• A minimum of 2 years’ previous experience in an administrative capacity, particularly with budgets, accounting, invoicing and other financial processes, including reconciliation.
• Demonstrable ability to communicate effectively both in writing and verbally, including well developed letter writing, minute-taking and form completion.
• Demonstrable administrative and organisational skills.
• Ability to deal with deadlines and conflicting priorities.
• Proven ability to prioritise and work on own initiative whilst respecting professional
• boundaries.
• Demonstrable experience of working face to face with members of the public.
• Experience of working with people in potentially sensitive and emotionally demanding
• situations is essential.
• Experience and understanding of working with external agencies.
• Excellent Customer Care Skills with meticulous attention to detail.
• Numerate with the ability to compile reports.
• Excellent computer skills, particularly MS Office applications.
• A compassionate and positive ‘can-do’ attitude.
• A good general level of education is essential.

General Areas of Responsibility:

• This post is subject to an Enhanced Disclosure and Barring Service (DBS) check
• The post-holder will undertake training as necessary in line with the development of the post and as agreed with the Manager under the auspices of the Supervision and Appraisal System or otherwise.
• Under the auspices of Health & Safety, observe your duty of care to yourself and others at all times
• Observe the Migrant Help Health & Safety Policies
• Occasionally training or meetings are organised outside of normal working hours. The post-holder will be expected to attend whenever reasonably practicable.
• To achieve and demonstrate agreed standards of personal and professional development within agreed timescales.
• To contribute positively to the effectiveness and efficiency of the team in which the post-holder works.
• To support and demonstrate the vision and values of our organisation at all times
• Owing to the nature of this role, travel may be required, therefore flexibility and willingness to accommodate this need is a pre-requisite.

Migrant Help is committed to safeguarding those we provide a service to, applicants will have to undergo strict vetting procedures throughout different stages of the recruitment process.

Successful internal applicants will move to Migrant help 2018 Terms and Conditions if they are not already on them.

Closing Date: 14 December 2020

 The vacancy may close early, depending on applicant numbers

As part of your role, it is important you operate within Migrant Help’s values:

Protection, Diversity, Equality, Partnership, Innovation and Excellence.

Migrant Help is proud to be an equal opportunities employer.

Oxfordshire has a cutting edge youth sector full of grassroots leaders wanting to give young people the space and support needed to be the best and happiest they can be. Our organisation provides both direct delivery through our supported housing services and an innovative Young Leadership scheme, the first of its kind in the UK, and through providing holistic support to the frontline organisations, so that they have everything they need to be delivering high impact work that is grounded in best practice, safeguarding and youth work.

Job Purpose
You will collaboratively lead on administration for Oxfordshire Youth, including organizational, DBS (Disclosure and Barring Service), Trusts and office administration, plus other administration for the CEO and OY Trustee Board.
We are looking for someone who has excellent communication, organisational and IT skills. You will have exceptional attention to detail and be accurate and meticulous in your work.
You will bring an enthusiastic and proactive approach to teamwork; the ability to prioritise workload and having a flexible, adaptable attitude will be needed in this busy role.
Passionate about quality and always organised in your approach, you will be eager to make a lasting contribution to this dynamic and forward-thinking team.

Our commitment to Inclusion and Diversity
OY is striving to build a team that is truly inclusive. We warmly welcome applications from marginalised groups, particularly people of colour, trans and non-binary people and disabled people. Your potential to learn and grow in the role is important to us, so even if you don’t have 100% of what we are asking for, we want to hear from you. Appointment will be made on merit alone.

Hammersmith, Fulham, Ealing & Hounslow (HFEH) Mind provides mental health services in our boroughs. We are looking for an enthusiastic, passionate and hardworking individual to join our Adult Services Team.

To apply please follow the steps in "How to Apply" above.

Role Purpose

To provide professional, efficient and effective administrative support to the HFEH Adult Services Team efficient and effective running of the charity office and daily business.

Often being the first point of contact, the Adult Service Administrator will need to possess excellent communication skills. The image of the organisation and its services relies heavily on the ability of the Adult Service Administrator to communicate effectively and sympathetically with a wide variety of people including staff and supporters.

The Adult Service Administrator will need to possess excellent time management and organisational skills to be able to deal with a multitude of tasks and a range of priorities.

The Adult Service Administrator will need strong IT skills and be competent in the use of most Microsoft Office applications including Outlook, Word and Excel. A working knowledge of PowerPoint and Publisher would also be helpful. Knowledge of databases would also be useful.

The Adult Service Administrator will need to be practical, proactive, resilient, calm under pressure and able to use their initiative. An understanding of autism and previous experience in the voluntary sector would be advantages.

This is a fixed term contract for 35 hours per week until end of December 2021 (contract renewal dependent on performance and funding).

Post is subject to an enhanced DBS check

Please apply by sending your completed application form as detailed in "How to Apply" above. 

Deadline: 10th December 2020 but please note we will be interviewing suitable candidates as we receive applications and if find the ideal candidate the job posting will be closed earlier.

NHS Charites Together is seeking an experienced administrator with a passion for digital to join the communications team. We are due to launch a number of exciting online developments, among them a digital community for members which is set to revolutionise the way members engage with NHS Charities Together.

The postholder will be responsible for assisting members to engage with the forums and join events within the community, as well as supporting engagement across our social media channels and assisting with the updating of website content.

The Digital Marketing Administrator will also develop and maintain spreadsheets and assist with the compiling of reports as part of their administrative duties. This is a varied role which would suit a highly organised individual accustomed to managing numerous projects and skilled at prioritisation.

Experience working with digital platforms, including WordPress websites, social media channels and digital communities / forums, is desired but not essential as training will be provided where necessary. Key attributes include strong administration skills and a keenness to learn and become involved in all aspects of our digital communications.

This role will be central to the efficient running of our digital communications and will require close working with other teams, including member services and administration staff, to grow engagement across key stakeholder groups, both internally with our members and externally with supporters.

We are a small but growing team and the postholder will also have chances to support other areas across the organisation as needed. This is a broad role and a fantastic opportunity for an individual with a strong track record in administration who is keen to develop their digital skills and make a difference as we work hard to support member NHS charities at an important time for the NHS.

JOB: This post is open to remote and/or office work, Islington London.
HOURS: Full time (35 hours per week) worked Monday to Friday
CONTRACT: Until 31st March 2021
SALARY:NJC scale 15-20 including London Weighting [£25,897 – £28,205]
CLOSING DATE: 10th December 2020

ABOUT GALOP

Galop is the LGBT+ anti-violence charity, providing advice, support and advocacy to LGBT+ people who have experienced hate crime, domestic abuse and sexual violence. Galop also supports people who need help with the criminal justice system and is engaged on a strategic level to ensure issues affecting LGBT+ communities remain high on the agenda of commissioners, decision-makers and non-specialist service providers.

We are looking to recruit an experienced administrator to join our operations team. The key purpose of the role is to provide administrative, office, IT and project support. The role will report to the Operations Manager.

To be considered for this post, you will need to demonstrate:

• Experience of maintaining and developing administrative systems
• Experience of maintaining relationships with external contractors and other stakeholders
• Ability to produce written reports
• Experience of maintaining effective IT and telecommunications processes, including trouble shooting tasks and liaising with IT support providers
• Demonstrable ability to work to deadlines and use initiative to solve problems pro-actively and effectively.
• Be able to both work independently and actively seek management guidance as appropriate

At Galop, we believe that life should be safe, just and fair for all LGBT+ people, and that includes the experiences of our staff in the workplace. We believe in equity and understand the importance of inclusion for staff with a wide range of lived experience. No matter your age, race, faith, orientation, gender identity, disability, or class, we want you to feel welcome here. To that end Galop has a multi-year EDI plan in place, currently focusing on equity and inclusion for trans and BAMER members of staff. In line with this plan, we actively welcome applications from trans and BAMER people, who are currently underrepresented in the organisation.

• Closing date: 9am Thurs 10th December 2020
• Interview: Fri 18th December 2020

Please download an application pack from our website to apply. 

Please send completed applications and equal opportunities form by email to the address listed on our website. If you have any questions, please do get in touch. 

Circa £27,500 - £35,000 pa pro rata plus excellent benefits
Remote working with access to London WC1
35 hours per week, full-time
Initial three-month contract

As Fundraising Administrator, you will provide administrative support for the Grants and Partnerships Team, by monitoring external gift-giving and legacy donation trends which offer vital insight and analysis to help inform the College regarding its engagement with key audiences.

The Fundraising Administrator will work closely with the Head of Grants and Partnerships to formulate an operational plan to establish and grow fundraising income for the charity, whilst also undertaking horizon scanning for funding opportunities from individual giving, charities, trusts and foundations.

This crucial position within the team requires first class customer service, organisational and administration skills, along with the ability to provide excellent oral and written reports and to present information in a fluent and persuasive manner to people at a range of levels.

Working within the Membership and Development Division, you will also assist with the preparation and writing of content for the College’s online fundraising pages and promotional material.

Educated to a good standard, you should have substantial relevant administrative skills, along with knowledge of fundraising and the regulatory framework within the voluntary sector.
With a background in a grants or fundraising environment, you should also have experience of contributing towards social media and online communications in relation to fundraising. 

The Royal College of Paediatrics and Child Health sets and maintains standards for the education and training of all doctors working in paediatrics and child health in the UK. We advocate on child health issues at home and internationally. Additionally, through a variety of activities, the College influences the quality of medical practice for children in hospital and in the community.

The RCPCH has more than 20,000 members and fellows and employs around 170 staff, most of whom work in our London office in Holborn. We have smaller offices in Northern Ireland, Scotland and Wales.

The RCPCH wants to represent all the communities we serve. Appointment will be made solely on merit. However, the College is particularly keen to receive applications from black, Asian and minority ethnic candidates, and/or candidates with a disability who are currently under-represented at this level of the organisation.

In the current context of COVID-19, the majority of staff are presently working from home. 

Closing date: 16 December 2020 at midnight
Interviews: 18 December 2020

This is an amazing opportunity to join the Development Team at one of the best known and most exciting Schools in the UK. As the country’s first School for performing, creative and digital arts - free for all Students - The BRIT School is world renown for the famous alumni that have been nurtured here over the past 30 years. But we are much more than that, with nine art forms taught - from Community Arts Practice to Interactive Digital Design – and alumni reaching every corner of the creative industries.

Working closely with the Director of Development, the Development Administrator will be responsible for day to day administration of fundraising at The BRIT School. The post holder will support the Director of Development in the smooth and efficient administration of fundraising and support activities to help achieve the School’s fundraising & voluntary income targets.

Being a small charity, the  Administration and Compliance Officer is responsible for a broad span of duties, but with the core role of ensuring the effective administration of the Trust’s office and all statutory compliance duties, acting as Secretary to the Board of Trustees, managing the ICT environment, supporting other staff and generally contributing to the effective management of the Trust’s business affairs and management of the London office.  

About the charity and the role:

Are you a talented, organised, good at balancing multiple tasks and prepared to work flexibly? Do you want to make a real difference to animals lives in Greece? Then think about coming to work for us! The position will require working mostly from our small office in London.

We at GAWF are seeking someone committed to animal welfare with a broad experience of administration, finance and charity compliance requirements. We would like someone who is self-motivated and who can help us develop and improve our business approach to help increase our income from supporters, manage our business affairs and support our small team of staff and contractors as well as support the Board of Trustees in their governance role. We are happy to consider applicants with transferable skills who can learn on the job.

As a UK-based charity operating in Greece since 1959, GAWF’s purpose is ‘the prevention and relief of cruelty and suffering amongst animals in Greece’. We’re the longest serving animal charity operating nationally in the country.  We support and do ‘hands on’ work for stray cats and dogs in many locations, aiming to control stray populations and bringing relieving treatment to animals on small islands and remote locations that don’t have access to a vet, while our Equine Team is unique in Greece, travelling across the country to offer quality professional help to hundreds of working mules, horses and donkeys that would suffer in silence with every step they take without us.  We lead by example, using the way we care for animals to educate and inspire, encouraging changes in attitudes at every level of Greek society.  Our range of education programmes, aimed at both adult owners of animals and the young, have helped make real change happen and although we have seen improvements over the years we know there is still a lot that needs to be done before Greece becomes a country in which the quality of animals’ lives really matters to people.

The Greek Animal Welfare Fund (GAWF) is a charitable company limited by guarantee registered in England and Wales. Our registered office is at 51 Borough High Street, London, SE1 1NB. GAWF operates in Greece through its non-profit subsidiary Animal Action Hellas (AAH) with a registered office of Falireos 43, Neo Faliro 18547, Piraeus, Greece. GAWF funds and directs the activities of AAH through its Board of Directors / Trustees and its Director of operations. The role will require regular communication and working with UK trustees and staff, as well as Athens-based staff and contractors.  

Please see the attached Job Description and Person Specification.

How to apply: 

In the first instance please submit a CV which must be accompanied by a covering letter, explaining why you want to work for GAWF and address the key points in the attached JD and Person Specification. Please note that failure to comply with this request will mean your application will not be considered.

Applications may be reviewed on a rolling basis. You are therefore encouraged to apply early, as we reserve the right to close the ad before the published closing date, should a suitable candidate be found.

Closing date: 15th December 2020

Please note :If you haven't heard from us within a week of the closing date, please assume you have been unsuccessful on this occasion. 

More information may be requested later, if invited to interview.

Hours: 37.5 per week
Contract:  Permanent
Location: London (Brixton, Euston, Cambridge House)
Interview date:  TBC

Brook are looking for a Senior Administrator for our London service to provide Administration Support, Data and reporting support, Support with Payroll, finances, purchasing, petty cash and Occasional Reception support. 

If you are interested in applying for this post, please review the Job Description via the Brook website and complete an application form.

Please note - this role requires the successful applicant to undertake an enhanced DBS check.

Candidates must be able to provide paperwork demonstrating their right to work in the UK. 

For more information on what it means to work for Brook, please read the ‘Working for Brook’ document on our Current Vacancies page.

Job Description

Brook are an equal opportunities employer, and we welcome applications from all sections of the community.

Please note: internal applicants with live sanctions or performance improvement plans in place will not be considered for this role.

We reserve the right to close this vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to submit your application as soon as possible.

Due to the high number of applications for this post, it will not be possible to respond to every application.

If you have not been contacted within 4 weeks, then you have not been shortlisted for this role. Thank you for your interest in working for Brook.

Victim Support is looking for five Domestic Abuse Programme Administrators. These roles are full time and home based with travel when required.

Victim Support (VS) is an independent charity for people affected by crime in England and Wales. We work towards a world where people affected by crime or traumatic events get the support they need and respect they deserve.

VS is looking to recruit an outstanding team who will deliver a transformational National Domestic Abuse (DA) early help programme. This programme will provide specialist information and support, enabling people to act on domestic abuse as soon as possible and stop it from happening again. Funding for this programme has been secured for 3 years (to December 2023).

VS is recruiting for five DA Programme Administrators to help co-ordinate the delivery of group work sessions to low risk victims of domestic abuse and those at risk of domestic abuse. The successful candidates will ensure the effective administration, provision for facilitation, selection for participation and recording of group work and programme activities across England and Wales.

You will have experience of delivering high quality administration and possess excellent IT skills, with experience of MS Office and online communication platforms, such as Zoom.

You will have strong communication skills and ideally have experience of engaging sensitively with victims and/or vulnerable people.

You are a strong team player with a strong interest in learning and self-development.

This vacancy will close midnight Monday 4th January 2021, with interviews expected to take place week commencing 11th January 2021.

Victim Support offers competitive rewards and benefits including pension and life assurance, 25 days annual leave (pro-rata), voluntary benefits such as season ticket loans and the opportunity to play a key role in a national charity providing world-class services to victims and witnesses and being a vital force for change.

Applications should be explicit enough to provide good evidence against the shortlisting criteria, which are marked in the person specification as (A). In order to apply, please create a profile in our website (jobs section), complete and submit an online application form.

If the vacancy has not specified the essential criteria for shortlisting, please use this section to express how your experience and skills are relevant for the role.

If you have the drive to make a difference within an organisation which makes a difference we look forward to hearing from you.

Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks will be required.

Victim Support is committed to providing an inclusive and supportive environment for our staff. We believe having a diverse workforce at all levels allows us to represent the communities we serve and connect better with people affected by crime. We welcome applicants from all communities and as part of our commitment to the we would particularly welcome applicants of Black, Asian and Minority Ethnic heritage. We also particularly welcome applications from disabled people and people from LGBT+ Communities.

Are you an experienced administrator? Excited about the idea of running a small office and have lots of experience of using social media? Are you a people person who is confident talking to the public? If you answered yes, we’d love to hear from you.

The primary purpose of the Team Administrator is to work with the Healthwatch Gloucestershire Team, by offering general administrative support such as preparing documents, filing, organising meetings, inputting data, adding news and events to the website and social media, answering the phone and email enquiries, dealing with mail-outs, arranging papers for meetings and ordering and monitoring stationery stocks.

You will work closely with the Evolving Communities Marketing and Communication Assistant to ensure branded communications produced locally in Gloucestershire are compliant with the Healthwatch Gloucestershire brand guidelines.

The successful candidate will need to be an experienced administrator with a good telephone manner and excellent interpersonal skills.  They should be able to work within a busy team and be able to organise work by priority.  A reliable worker, with a calm and confident manner is sought.