Company secretary volunteer roles
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As Volunteer Company Secretary, you will be the "conscience of the charity," ensuring that our Trustee and Executive Team operates within its legal and regulatory framework to ensure our beneficiaries receive the highest standard of care and support.
This is a vital role at the heart of the charity’s operations and offers the opportunity to help shape the governance of a high-impact charity.
You will provide the bridge between the Board and the executive team, contributing directly to the Trust’s mission by underpinning strong governance and accountability at Board level. By ensuring compliance, transparency, and well-run meetings, you will support the Trustee and executive team to make informed strategic decisions that enhance opportunities, independence, and wellbeing for adults with neuro-disabilities.
You will:
- Manage our core administration, ensuring governance and compliance documents, records and processes are kept up to date; including managing filings with Companies House and the Charity Commission, and managing the conflicts of interest register.
- Support the Board and CEO with meeting management; helping to prepare agendas, minutes, board packs and maintain a robust rolling action log.
- Ensure good governance, keeping us aligned with legal and regulatory requirements; always advising best practice and updating the board on the Charity Governance Code.
- Support the Trustee onboarding process, helping us to stay structured and efficient.
- Be the organisational backbone, helping Minstead Trust to stay steady, safe and well run.
What are we looking for?
- Commitment to our Mission: an understanding of, or interest in, the challenges faced by those living with neuro-disabilities and a willingness to lead according to our values.
- Detail-Oriented: a "right first time" approach to legal documentation.
- Discretion: the ability to handle sensitive clinical or financial information with absolute confidentiality.
- Ability to think creatively and strategically and exercise good, independent judgement.
About you:
- You’re someone who loves order, clarity and good organisation.
- You’re reliable, detail focused and calm under pressure.
- You have prior experience as a Company Secretary, Governance Officer, or Senior Administrator, ideally within the UK charity or public sector. (Essential)
- You have a high level of digital literacy (e.g., Board portals, MS Teams/Zoom, SharePoint).
- You have exceptional minute-taking skills and the ability to synthesize complex discussions into concise, professional records.
- You care deeply about people and want to use your skills to make a real difference.
- You’re an effective team player.
- You’re simply brilliant at keeping things running smoothly!
This role is voluntary, but you will be supported by a professional team across Finance, People & Culture and Administration to ensure you are able to operate effectively. Reasonable out of pocket expenses will be reimbursed.
About us:
Our Vision at Minstead Trust is to live in a society where people with neuro-disabilities enjoy fulfilling lives of their own choosing.
Our Mission is to support them to fully develop their individual potential by providing opportunities, enhancing life skills, ensuring informed choice, and influencing society
We encourage all our volunteers to uphold our values and to embrace who we are:
We appreciate each person. Everyone is different – we respect and celebrate this.
We’re always learning. We all have something to offer and more to learn.
We’re always improving. Striving to give our best and to have more impact.
We push for change. We will challenge society to be fully inclusive.
We find the joy in everyday life. We have the freedom to be ourselves and enjoy what we do.
The client requests no contact from agencies or media sales.
Thank you!
Reducing the Risk is an Oxfordshire-based charity. We work locally, regionally and nationally to empower professionals, volunteers and communities who support survivors of domestic abuse.
We are seeking a Company Secretary to join our Board and help support the safety of adults and children at risk of domestic abuse.
What will you be doing?
As well as fulfilling the duties of a Trustee, the Company Secretary involves a number of administrative duties to support the Board.
You will support the Chair and Board of Trustees to ensure compliance with charity and regulatory requirements, while helping maintain effective governance and accountability.
Key Responsibilities:
- Liaising with the Chair and Trustees in arranging meetings, agendas and papers, taking minutes and administration of meetings and record keeping.
- Ensure the Board is aware of its responsibilities in respect of the legal and regulatory requirements of governing documents, charity law, company law, etc.
- Manage and facilitate the induction and training of new Trustees.
- Coordinate and organise other meetings as required, such as AGMs and EGMs.
- Ensure compliance with charity regulations and governance standards.
- Maintaining the register of members, Trustees, directors, and secretaries.
- Preparing and filing annual returns and other statutory documents with Companies House (and the relevant charity regulator).
Time Commitment & Location
Hybrid working available. When the Board meet in person we meet in Barton, Oxford. Average time commitment is 2 days a month. Which includes: Quarterly Board meetings, pre meeting a week before, AGM once a year.
What are we looking for?
- Previous Company Secretary experience is desirable.
- Excellent written skills with an eye for detail.
- An understanding of the charity sector and its governance.
- Trustee experience or the willingness to gain an understanding of the relevant charity and company regulations.
What difference will you make?
As Company Secretary you will play a vital role in supporting a charity dedicated to the safety of adults and children at risk of domestic abuse, and to the empowerment of the professionals and volunteers who support them.
This is an excellent opportunity for someone with strong organisational, administration and governance skills who wants to use their expertise to create meaningful social impact.
You will help strengthen our governance while enabling the Board to focus on delivering the charity's mission.
Before you apply
The TrusteeWorks Team at Reach Volunteering are supporting Reducing the Risk with their Company Secretary recruitment. Applications should be made via TrusteeWorks.
To apply please submit your CV/LinkedIn profile along with a cover letter stating why you wish to join the organisation and how your skills and experience would add value to the Board.
If you would like an informal conversation to discuss the role further before applying, please get in touch.
The deadline for applications is 24th July.
Registered Charity
11 - 20
Dedicated to the safety of adults and children at risk of domestic abuse and to the empowerment of the professionals and volunteers who support them.
