Events assistant volunteer roles

The NIAS Creative Campus' Events & Digital Administrative Assistant will support the smooth operation, promotion, and growth of the Creative Campus venue.

The role exists to assist with the administration, marketing, and delivery of events and programmes hosted at the venue. The successful candidate will gain hands-on experience in venue operations, digital promotion, social media marketing, event coordination, and community engagement.

This role is ideal for an energetic and organised individual who enjoys working in a creative environment and is interested in gaining practical experience in events management, digital communications, and creative venue operations management.

The position will work closely with the Venue Coordinator, supporting day-to-day venue administration, event preparation, online promotion, and community outreach.

Key Responsibilities (You will gain practical experience in two or more of the listed areas)

1. Venue Administration Support

Support the venue coordinator with the day-to-day administration of the Creative Campus venue.

Responsibilities include:

• Managing incoming enquiries and bookings
• Maintaining venue booking calendars
• Assisting with venue hire documentation
• Providing reception and guest welcome support
• Assisting with record keeping and administrative tasks

2. Event Operations Support

Assist in the preparation and delivery of events hosted at the venue.

• Assisting with event setup and breakdown
• Welcoming event organisers and guests
• Supporting performers, speakers and facilitators
• Assisting with ticketing and guest registration
• Helping coordinate volunteers and temporary event staff

3. Social Media & Digital Promotion

Support the promotion of Creative Campus activities across digital platforms.

• Updating Instagram, Facebook and other social media platforms
• Creating posts promoting upcoming events
• Capturing photos and short videos during events
• Supporting WhatsApp marketing to regular guests
• Assisting with Eventbrite and event listing updates

4. Website & Digital Content Management

Assist in maintaining the Creative Campus online presence.

• Updating website content using WordPress
• Uploading events to the website calendar
• Supporting digital newsletters and announcements
• Assisting with online promotional campaigns

5. Community Engagement & Partnerships

Support outreach activities to increase venue use and community participation.

• Communicating with artists, performers and community groups
• Supporting outreach to schools, creative organisations and local groups
• Assisting with coordination of creative workshops and programmes

Learning Opportunities

Successful candidates will gain practical experience in:

• Venue operations and event management
• Digital marketing and social media promotion
• Community engagement and partnership building
• Website management and content publishing
• Creative programming and event production

Person Specification

The ideal candidate will demonstrate the following:

Essential

• Strong organisational and administrative skills
• Excellent communication skills (written and verbal)
• Attention to detail and ability to multitask
• Confidence working with digital tools and social media
• Ability to work independently and take initiative

Desirable

• Interest in arts, culture, music or creative industries
• Familiarity with WordPress or website editing tools
• Experience using social media for marketing
• Interest in events, festivals or community projects

Personal Qualities

The successful candidate will be:

• Intelligent and trustworthy
• Highly organised and proactive
• Enthusiastic about creative environments
• Comfortable working with a wide range of people
• Able to respond calmly to changing event environments

Benefits

The role offers valuable real-world experience in a creative venue environment.
Benefits include:
• Structured career development support
• Access to training and skills development opportunities
• Mentorship from experienced project leaders
• Professional references for future employment
• Reimbursement of approved out-of-pocket expenses

Time Commitment

• Part-time and flexible hours, depending on event schedules.
• Evening and weekend participation may occasionally be required.
• Remote, working from home

Flexible, ad hoc volunteering. Volunteers will be contacted when support is needed for upcoming events and can simply let us know whether they are available!

***There is no expectation to attend every event, and volunteers are free to accept or decline opportunities based on their own availability. Shifts may include weekdays, evenings or weekends depending on the event***

As a Bank Volunteer Event Assistant, you will support One YMCA at a variety of fundraising, community and engagement events throughout the year. This flexible role is ideal for someone who enjoys meeting people, working as part of a team and helping to create welcoming, well-organised events that promote One YMCA's mission. No two events are the same, and your tasks will vary depending on the nature of the event.

Main Tasks/ Responsibilities/ Activities

• Assist with event setup and pack-down, including arranging tables, signage, and equipment.
• Welcome and register attendees, providing information and directions as needed.
• Support fundraising activities such as raffles, collections, and merchandise sales.
• Help manage event activities and ensure attendees have a positive experience.
• Distribute promotional materials and raise awareness of YMCA services and initiatives.
• Provide general assistance to event organisers and other volunteers.
• Follow health and safety procedures and report any concerns to event staff.
• Represent One YMCA in a professional, friendly, and positive manner.

Skills / Abilities / Experience / Qualities

• Good communication and interpersonal skills.
• Friendly, approachable, and reliable.
• Ability to work as part of a team
• Organised and willing to take initiative.
• Flexible and able to assist with a range of event tasks.
• Passionate about supporting local communities.

Training / Support

• A full induction the site and service will be provided 
• Requirement to complete online e-learning including Safeguarding and Health & Safety 
• A menu of optional training will be provided 
• Ongoing support and regular 1 to 1s
• Opportunities to attend volunteer meetings, conferences and events across the organisation

Additional Information 

• You will be required to undergo an enhanced DBS check
• Two references will be required

About the Role 

We are Buttons & Bubbles C.I.C. We aim to increase inclusion and representation for the disability community across society. We have several different services including bespoke characters, workshops, free resources, events, sensory trails and more. 

As Buttons & Bubbles continues to grow, we are hoping to put together a team of assistants who will be responsible for attending in-person fundraising opportunities. Volunteers will help with small tasks at the events we attend and organise. This may include helping children take part in our activities, setting up and packing away equipment, and engaging with families and members of the public. 

Who Are We Looking For? 

• Someone who is passionate about our mission of inclusion, representation, and belonging. 

• No prior experience is necessary, but an enthusiasm for creating events and supporting fundraising efforts is essential. 

• You should be happy working as part of a team while also being confident in taking on tasks independently. 

• Be able to commute to Surrey and Berkshire for our events. 

What Do We Expect? 

• Must be willing to undertake our training programme, which will be completed virtually at a time that suits you. 

• Have a DBS check (preferably be on the update service) or be willing to complete one with us. 

• Sign our volunteer contract. (If you disagree with anything in it, please discuss it with us, we’re happy to make small changes where appropriate.) 

• Have a positive attitude toward disability and illness. We’re always happy to answer questions about this. 

What Can You Expect? 

• A kind, caring, and nurturing company that values its people, staff, and volunteers. Our aim is to keep your wellbeing at the centre of our work. 

• A community group that does not currently operate a rota system of any kind. Therefore, you don’t have to commit your time regularly only when it suits you. 

• A positive and proactive approach to disability and illness. Any and all accommodations you require will be made. If you’d like to discuss something privately, please email us to arrange a confidential chat. 

Benefits of Volunteering with Buttons & Bubbles C.I.C 

• Make a difference in your community. 

• Have a positive impact on people’s lives. 

• Develop your current skills and gain new ones. 

• Demonstrate your commitment and reliability to future employers. 

• Show your ability to balance and manage your time effectively. 

• Build your confidence. 

• Explore new areas of interest by taking on additional tasks if you wish. 

Do you love social events?  Would you like to make a difference to the people we support in your community?

We are looking for friendly and enthusiastic volunteers to support our team across Cardiff in organising events, activities, clubs and fundraising days!

If you would like to make a difference and make new friends along the way, we would love to hear from you! 
 
Activities will include 

• Attending and assisting with the logistics of events; this can include setting up, clearing down, selling raffle tickets and refreshments, directing traffic and helping the people we support enjoy the atmosphere of the day

• Helping to arrange and attend; friendship groups, coffee catch ups, creative craft sessions and much more 

• Offering ideas for fundraising or fun things to do! 

• Liaising with Dimensions Community Connections Officer

• Being there for company, friendship and fun to the people we support 

 
You will have the flexibity to choose activities that are of most interest to you. 

About you 
We are looking for someone who is: 

• Enthusiastic about volunteering 

• Organised and helpful

• Comfortable chatting with people with learning disabilities and autism 

• Friendly, enthusiastic and interested in others

• Passionate about supporting people

• Reliable/dependable and willing to volunteer regularly

A DBS check and two character references will be required for this role.

What you’ll gain from being a Dimensions volunteer: 

Dimensions provide support for autistic people and people with learning disabilities across the UK. 

Our volunteers play a vital role in our work and in return, we support them with: 

• Access to free online training (with access to 800 plus courses) 

• Comprehensive support from professional and friendly Dimensions staff 

• Reasonable expenses may be reimbursed at manager’s discretion 

• An opportunity to gain real experience in the social care sector 

Want to apply for this role? 

If you’d like to be a Dimensions volunteer, please get in touch!