Events Coordinator

Looking for an organised, reliable team-player to help coordinate our various events throughout the year. They should be confident in reaching out to prospective vendors and suppliers and be able to work with minimal supervision to achieve a set working outcome. 

What will you be doing?

Event Planning & Coordination

• Support the planning, organisation, and delivery of fundraising and community events from concept to completion.
• Coordinate with venues, suppliers, volunteers, and partners to ensure all event requirements are met.
• Manage event registrations, attendee communications, and on-the-day logistics.
• Attend regular planning meetings and contribute ideas for new fundraising and engagement opportunities.

Volunteer & Stakeholder Engagement

• Recruit, brief, and support event volunteers, ensuring they are well-prepared and motivated.
• Provide excellent supporter care to event participants and guests, responding to enquiries and ensuring a positive experience.

Marketing & Promotion

• Work with the Communications & Marketing team to promote events via social media, newsletters, and other channels.
• Assist in the production of event materials and collateral.

Risk Management & Compliance

• Undertake risk assessments for events, ensuring health, safety, and safeguarding standards are met.
• Ensure all events comply with relevant fundraising regulations, data protection, and charity policies.

Monitoring & Reporting

• Collect and record data on event participation, income, and feedback.
• Support post-event evaluation, preparing reports and suggesting improvements for future events.

What are we looking for?

• Strong organisational and time management skills, with the ability to manage multiple tasks and deadlines.
• The volunteer should have good administration and project management skills to be able to help organise multiple events throughout the year and assist the Team Lead in managing multiple event organisation simultaneously.
• Excellent communication and interpersonal skills, both written and verbal.
• Ability to work collaboratively with volunteers, staff, and external partners.
• Creative, proactive, and detail-oriented, with a positive and flexible approach.
• Comfortable working independently and as part of a remote team.
• Lived experience of AuDHD or neurodivergence (desirable).

What difference will you make?

Our small charity is expanding, and our 2026 strategy involves multiple different events, therefore we are in need of more event coordinators to help make our strategy come to life.