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Dover Smart Project, Dover, Kent (On-site)
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Page 5 of 162
Dover, Kent (On-site)
Unpaid role, expenses paid
Voluntary

Actively Interviewing

This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!

Job description

We have an opportunity available for a new Trustee. The Board of Trustees is responsible for setting the strategy and policies of Dover Smart Project and guides and supports the CEOs and staff team.

This is a very exciting time to join Dover Smart Project, as our award-winning charity evolves with our recent 10 year milestone achievement and our recent takeover of new premises which will provide an accessible contemporary gallery for our local community.

We have an incredible Board of Trustees who collectively represent our community, the creative and charitable sector, business development and financial expertise. We are now seeking to recruit a new Secretary to the Board of Trustees with specific expertise in this area who can work closely with Chair of Trustees, CEOs and other team members as required to:

  • To support the Chairperson in the planning and preparation of Board of Trustee meetings and the AGM.
  • To plan meeting dates, book rooms, send out notifications, minutes and other papers.
  • To support the Chairperson in drawing up agendas.
  • To accurately and comprehensibly minute Board of Trustee meetings including closed meetings.
  • To accurately record decisions and actions in the minutes and report at the next meeting on the progress of actions and the result of decisions.
  • To maintain accurate and up-to-date Board of Trustee records, including appropriate safeguarding checks. 
  • To deal with correspondence, writing letters/emails as agreed at meetings, summarising correspondence/emails received at the next meeting and drafting replies as appropriate.
  • To make the appropriate arrangements for any necessary reporting including the annual report to Board of Trustees
  • To attend at least 8 Trustee Meetings including annually (1 AGM and 1 Budget Approval)
  • To report any serious conflicts of interest in line with Dover SmArt Project procedures
  • Ensure that the CEO’s have the resources need to deliver what is agreed
  • Support the CEO’s in the setting and delivery of Dover SmArt Project Policies
  • To adhere to the requirements of the Charities Commission including:

ü  Ensure Dover SmArt Project is carrying out its purposes for the public benefit

ü  Comply with the Dover SmArt Project governing documents and the law

ü  Act in Dover SmArt Project best interests

ü  Manage Dover SmArt Project resources responsibly

ü  Act with reasonable care and skill

ü  Ensure the Dover SmArt Project is accountable

ü  Adhere to the requirements and guidelines as laid down by the Charity Commission (The essential trustee: what you need to know, what you need to do (CC3))

If you are interested in joining us, please do send us a CV along with a brief covering letter stating why you are interested in the role, any relevant experience and what strengths/expertise/contacts and networks you could bring to the charity.

Please send your application to us by 31st August 2024. If you would like to find out more about joining the Board ahead of making a formal application, please email us on the above and we will get in touch with you to arrange an informal chat.

Application resources
Posted by
Dover Smart Project View profile Company size Size: 6 - 10
Posted on: 18 July 2024
Closing date: 31 August 2024 at 08:44
Job ref: DSP Secretary to Board of Trustees
Tags: Administration,Advice / Information

The client requests no contact from agencies or media sales.