Specifications: Full Time 37.5 hours per week

Salary: c£25,000
Location: London
Application Closing Date: 1 November 2019 (12 midnight GMT)
 

Cochrane is the world’s most respected producer of high-quality health evidence to inform decision-making by healthcare practitioners, patients and carers, researchers and policymakers. Our global independent network of over 11,000 members and 68,000 supporters analyze and summarize the best evidence from research and publish it in the Cochrane Library. Cochrane is passionate about improving health outcomes for everyone, everywhere by helping them to make informed choices about healthcare issues and we have been doing this for 25 years.

We are looking for someone with excellent administration skills to join our Editorial and Methods department as Administration Assistant. The successful candidate will be a self-motivated and highly organised individual who is able to work effectively and collaboratively with a diverse range of contacts across the world. 

Key Task:

• Diary management for senior EMD team members.
• Assisting the EMD Project Support Officer in providing administrative support to the EMD including:
  • Maintaining the Cochrane Priority Review List
  • Maintaining several excel databases
  • Providing administrative support to the EMD centralized editorial service
  • Organising in-person and online meetings or teleconferences, including co-ordinating agendas, circulating papers, organising refreshments and taking minutes
  • Assisting with the production of power point presentations and other materials for use at meetings
  • Management of EMD mailing lists and EMD general enquires inbox
  • Providing support to and cover for other administrative staff as and when required in order to ensure continuity of service
  • Undertaking other duties as necessary

The successful candidate will also have:

• Previous experience of providing administrative support to a team
• Experience in complex scheduling and diary management
• Intermediate level IT skills, including Word, Excel and PowerPoint
• Strong organization and prioritization skills
• Excellent written and verbal communication skills
• Excellent interpersonal skills
• Professional telephone manner
• Ability to work methodically and accurately
• A flexible approach with the ability to respond quickly to issues as they arise
• A pro-active approach to problem-solving
• Awareness of handling confidential and sensitive information

Cochrane is a global, independent network of health practitioners, researchers, patient advocates and others, responding to the challenge of making vast amounts of research evidence useful for informing decisions about health. We do this by synthesizing research findings to produce the best available evidence on what can work, what might harm and where more research is needed. Our work is recognised as the international gold standard for high quality, trusted information

If you would like to apply for this position, please send a CV along with a supporting statement with  Administration Assistant in the subject line.  The supporting statement should indicate why you are applying for the post, and how far you meet the requirements for the post outlined in the job description using specific examples.  List your experience, achievements, knowledge, personal qualities, and skills which you feel are relevant to the post.

Deadline for applications: 1 November 2019 (12 midnight GMT)

Interviews to be held on: w/c 11 November 2019

We are currently seeking an administration assistant to join a small but fast growing charity.

You will work closely with the chair of the charity providing general administrative support to the charity and undertake everyday routine administrative tasks including but not limited to processing any internal/external correspondence including letters, emails, reports, general typing, filing, photocopying, answering and making phone calls, handling mail and basic finance including donations and donations reports. You will also manage and maintain the diary of the charity ensuring it’s kept up to date at all times.

You will be expected to maintain a high level of confidentiality and to carry out any additional duties as requested.

Key Skills

• Excellent ICT skills especially the main Microsoft Office tools including Word, Excel, Access, PowerPoint as well as the internet and email
• Good telephone manner
• Good initiative and ability to work independently with little direct supervision
• Be comfortable working within a small team or by yourself
• Excellent communication skills - Ability to communicate effectively at a number of different levels (telephone, written correspondence and in person)
• Strong organisational skills
• Maintaining strict confidentiality having an understanding of the General Data Protection Regulations would be most advantageous.
• Experience of working with patient records would be advantageous

Personal Qualities

You should have a clear understanding of an office environment, alongside great communication and interpersonal skills and be fully computer literate.

Above all you must have the ability to be discreet, have excellent attention to detail, reliable and honest with the ability prioritise and communicate well would help you in this role. You must be able to conform to written policies and procedures, as well as take initiative, as you may be expected to use your own processes. Multitasking would be beneficial when carrying out this role, as you might manage a number of different tasks.

To apply for this role, please email your CV with covering letter by 12 noon on Wednesday 13th November 2019

Receive referrals and arrange visits, carry out referral visits within the home of clients as and when required.

Maintain client and other records and produce data as required.

Liaise with agengies in the interests of the individual clients' well-being and respecting confidentiality

18 Hours per week Tuesday, Wednesday, Thursday ( 6hrs per day)

Receive referrals and arrange visits, carry out referral visits within the home of clients as and when required.

Maintain client and other records and produce data as required.

Liaise with agengies in the interests of the individual clients' well-being and respecting confidentiality

18 Hours per week Monday, Tuesday, Wednesday ( 6hrs per day)

Position Summary:

The CLWC Administrative Assistant works with the CLWC Executive Administrator under the direction of the Training and Church Ministry Director and handles duties relating to the Christian Life and Witness Course training programme.  This includes overseeing the Counsellor Application process in preparation for the Graham Tour in 2020.  The CLWC Administrative Assistant serves to provide administrative support; must be highly organised; with excellent communication skills and be a good team player. The ability to multi-task, while maintaining complex schedules and meeting deadlines is essential in this position. Other skills required for this role include, being resourceful, good problem-solving skills and the ability to implement administrative processes with a willingness to learn and carry out instructions and complete all tasks to a high standard.

Responsibilities and Duties:

• Demonstrates Christian values and behaviour that is reflective of the standards, policies and the Statement of Faith established for an employee of BGEA.
• Demonstrates a commitment to the values, vision and mission of the organisation.
• Communicates effectively with team members and when dealing with people externally.
• Plan and implement administrative processes as directed, for the training department.
• Maintains accuracy and follows procedures when performing functions.
• Maintains the protection and confidentiality of records database information.
• Manages workflow, ensuring that deadlines are met and work is completed correctly based on requirements and personal skills, and as assigned by the Executive Administrator in ONE OR MORE of the following areas:

• Manage administrative processes for the Training Programme
• Co-ordinate and assist training peers on the Training Programme
• Assist in organising training events for CLWC trainers including location, catering, travel arrangements, hotels, transportation, etc.
• Assist with CLWC registrations and course attendance.
•  Ensure that all administrative processes are in place for CLWC and that they are being followed – including (co-labour) and post event administrative tasks.
• Initiate and monitor communication related to CLWC with Christian churches, denominations, and leaders.
• Respond to enquiries and requests for information about the CLWC.
• Assist with opening marketing pathways to present the Training Programme through existing BGEA pathways and new pathways.
• Organise logistics for travel and meetings.
• Assist with general administrative tasks as needed.

Competencies required:

• Servant Leader: Upholds Christian values with the ability to lead by example and have a heart for service.
• Communication: Strong communications skills; ability to express oneself professionally, both written and verbally when interacting with people internally and externally.
• Teamwork: Ability to work well within a team and individually.
• Proactive: Proactive in implementing administrative processes and assess practices to improve efficiencies.
• Problem Solving: Ability to assess problems and seek to implement solutions.
• Flexibility: Ability to adapt quickly to fit with changing conditions, tasks, responsibilities, or people.
• Thorough: Have good attention to detail, with emphasis on communication, time management and accurate record-keeping.
• Multi-task: Ability to multi-task, be well-organized and work well under pressure.

Education and Experience:

• Diploma in related discipline or equivalent work experience.
• Good competence in speaking and writing English
• Experience in working with a variety of church denominations desirable, but not essential.
• Proficiency in MS Office suite, particularly Word but also basic abilities with Excel and limited PowerPoint competence.

This role is part time, 3 days per week with the potential to move to a full time position depending on work load.

There is a requirement for the job holder to have a personal commitment to the Christian faith as functions within this role will require knowledge and personal experience of the Christian faith.

nia provides a wide range of services for women and children who have experienced sexual and domestic violence.  The organisation has three main aims: to provide services for women, girls and children who have experienced men’s violence; contributing to ending male violence against women and girls, and to inform and influence policy and public awareness.

Our Central Services team has responsibility for Finance, Facilities and central administration and provides the management team with HR support.

Team: Central Services

Hours: 30hrs per week

Closing Date: 10am, 28 October 2019

Interview Date: 7 November 2019

We are looking for someone who is organised with a flexible approach to work in our busy Head Office to help ensure that all of the services run efficiently, be a team player with the ability to work independently. Previous experience in an office based environment would be an advantage.The Finance and Admin Assistant will be responsible for providing high quality support to the Central Services team to ensure the effective and efficient operation of the central admin and finance function within the organisation

Admin Duties:

You will be responsible for providing a courteous and efficient reception service.  Answering and redirecting telephone phone calls, respond and distribute emails, faxes, ordering of office supplies. Provide recruitment administration and other general administrative duties

Finance duties

You will be responsible for all purchase ledger transactions, including receipt of orders coding costs, posting invoices, prepare payments to suppliers, approve and deal with supplier queries, reconcile accounts, Credit Control Via telephone / Email , undertake general finance administration and other ad hoc duties. Knowledge of SAGE Accounts essential.

We’re looking for an exceptional woman to join our team. You will be a highly organised and self-motivated feminist who is passionate about ending male violence against women and girls.  You’ll have a ‘can-do’ approach and demonstrable commitment to nia’s feminist approach to supporting women and their children.  Due to the nature of this work the post holder will often be party to highly confidential and very personal matters – you  must therefore be committed and able to maintain the very highest standards of confidentiality at all times.

CV’s will not be accepted.  .

The post is subject to an enhanced vetting and barring check and open to women only (exempt under the Equality Act 2010 Schedule 9, Part 1).

We’re looking for an experienced Administrative Assistant to provide administrative support to our East Berkshire services.

Position: Administrative Assistant

Location: East Berkshire, office based (Bracknell)

Hours: 21 hours per week

Salary: Salary circa £9,800 per annum

Contract: Fixed term from Nov 2019 until March 2020 initially (Our services are contracted; we currently have funding until March 2020)

Benefits: 25 days’ annual leave plus bank holidays (this will increase with service up to 30 days, full time equivalent) cashback and discount scheme, employee assistance programme, learning and development, pension scheme, Life Assurance, season ticket loan, Eye Care vouchers, Long Service Award, Cycle2Work scheme, Tax-free childcare, Health Cash Plan, Working Pattern Agreement, flexible working opportunities available.

Closing Date: 27 October 2019

Interview Date: 14 November 2019

The Role

The Administrative Assistant will provide comprehensive and professional administrative support to our service in East Berkshire to include:

• Driving high quality reporting.
• Organising resources for use by the services.
• Excellent customer service.
• Interacting with our clients and customers over the phone and via letters and email.

About You

The Administrative Assistant will have:

• A proven track record of proactively supporting a team and demonstrable experience in office-based administration.
• Excellent working knowledge of Word, Excel, Outlook and PowerPoint
• The skills to communicate effectively in writing and orally.
• Experience of communicating with a range of stakeholders including healthcare professionals.

In return…

This is an exciting opportunity to work with stroke survivors and their families to support them following stroke and to raise stroke awareness in the local population. We offer a host of amazing benefits and flexible working options, with opportunities to progress your career.

About Us

Stroke Association. Rebuilding lives after stroke.

We believe everyone deserves to live the best life they can after stroke. And it’s a team effort to get there. We provide specialist support, fund critical research and campaign to make sure people affected by stroke get the very best care and support to rebuild their lives. Every five minutes, stroke destroys lives. Help us rebuild them and join our team.

You may also have experience in areas such as Coordinator, Admin Assistant, Administrator.

About the European Climate Foundation

The European Climate Foundation (ECF) was founded in 2008 as a major philanthropic initiative to help tackle climate change by fostering the development of a low-carbon society at the national, European and global level.

We support over 280 partner organisations to carry out activities that contribute to the public debate on climate action, drive urgent and ambitious policy in support of the objectives of the Paris Agreement and help deliver a socially responsible transition to a net-zero emissions economy and sustainable society in Europe and around the world.

About the role

As an Administrative Assistant, you will report to and provide day to day administrative support to the UK Programme Director, the UK Programme Team and the Power Transition Programme Director as well as taking care of the office management tasks.

Key responsibilities

Support to the UK and Power Transition Programmes:

• Manage diaries and schedule meetings;
• Organise travel arrangements and bookings;
• Support in-house and off-site events;
• Support the UK programme and the UK team;
• Coordinate catering and facilities set up for meetings and events;
• Handle the processing of invoices and expense reports;
• Assist with Power Point, Outlook and other applications/programmes.

Office management:

• Welcome visitors, dispatch phone calls, manage incoming and outgoing post;
• Act as primary contact person for the landlord and the subtenants;
• Order office supplies, furniture and groceries;
• Manage the office budget;
• Manage the office floor plans;
• Liaise with building management and external providers to ensure upkeep of the office;
• Understand and be able to help with the VC systems in the meetings rooms;
• Support the UK based staff and visitors;
• Onboarding and other simple HR tasks;
• Support organising Major organisational events taking place in the UK;
• Support celebrations and organise team events;
• Carry out a diverse set of administrative tasks.

Experience and competencies

• You have 1-2 year’s relevant experience in an administrative function;
• You have a strong interest in climate and the environment;
• You consider yourself to be a completer/finisher and you have strong attention to detail;
• You are a proactive and enthusiastic team player, but also able to work independently and to be discreet;
• You have strong problem-solving skills with a positive, can-do attitude;
• You enjoy juggling various tasks and you are able to prioritise effectively;
• You enjoy working with numbers;
• You computer literate and are at ease with the MS Office suite;
• You have excellent written and verbal communication skills in English.

What we offer you

• The unique opportunity to work as part of a highly dynamic, international group of individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work;
• A flexible work environment and a space to develop and challenge yourself;
• A full-time temporary 1-year contract (possibility to be extended).

Administration Assistant

Do you love being organised? Are you an effective communicator? If so, we want to hear from you!

With Investors in People and Skills for Care accreditation we are committed to investing in our staff teams so that they can support others to live the best life possible. So if you are looking for a new challenge, are passionate about admin and keen to work in the not-for-profit sector, join us and help us to transform lives.

Position: Administration Assistant
Location: Sheffield, South Yorkshire
Job type: Full Time, Permanent
Hours: 37.5 hours per week
Salary: £8.21 per hour, rising to £8.30 on completion of probation
Benefits: Hft Plus benefits package (discounts and rewards across shops, restaurants, gym membership and days out), 20 days holiday (plus 8 bank holidays) increasing to 25 days after first year, contributory pension scheme and life assurance, an Employee Assistance Programme, annual staff award schemes, access to award winning training and development.

Closing date: Wednesday 30 October 2019

About the role:

We are looking for an organised and efficient administrator to join our friendly team. You will assist in the administration of the service through provision of generic administrative functions and allocated tasks including HR tasks.

Additionally you will work to tight deadlines using Staff Management Systems for the purposes of both payroll and recruitment.

About you:

With experience of working in administration, you will be able to prioritise a busy work schedule and meet set deadlines. Effective communication skills are essential to deal with incoming telephone calls, a wide range of internal and external customers and the varied queries that arise.

You will be involved in a wide range of administrative tasks which requires excellent organisational abilities. The role involves regular use of Word, Excel, Outlook and databases, so IT skills are essential.

Strictly no agencies please.

You may have experience of the following: Administration Assistant, Administrator, Admin Assistant, Office Administrator, Service, Office Assistant, Administrative Assistant, Service Support Officer, Charity, Charities, Not for Profit, NFP, Third Sector, etc.

Ref: 89744

Do you want to work for an established and respected local mental health charity?

Solent Mind is the leading ­mental health charity across Hampshire providing a range of high quality services to improve people’s mental wellbeing and to promote choice and rights to everyone who needs our support. Our services operate in various locations throughout the Hampshire area.

Within Business Development, we deliver workplace wellbeing training to a wide range of businesses in the Hampshire area. We also look after fundraisers, work with our corporate partners and apply for funding for our services. We are currently recruiting for:

Reference: AABDOct19

ADMINISTRATIVE ASSISTANT

Hours: 30 Hours Per Week

Salary Range: £15,833 to £17,052 Pro Rata Per Annum

Location: Southampton

Closing Date: Mon 21 Oct 2019 (Before 9.00am)

Interview Date: W/C 28 Oct 2019

We are looking for an enthusiastic and professional individual with excellent organisational skills, to support our busy and growing Business Development Team.  Your duties will include:

• Managing the day-to-day administration of Workplace Wellbeing Training Team, supporting team leader and trainers.
• Responding to day to day training enquiries and book in courses, taking responsibility for coordinating external training sessions.
• Inputting data onto Excel spreadsheet and CRM (in-house data system)
• Preparing training course materials.
• Supporting the wider Business Development Team with general administration tasks as a when required.
• Undertaking general office duties such as printing, minute taking, report collation, KPI input, filing, letter writing, room booking, etc.

FOR MORE INFORMATION AND TO APPLY FOR THIS ROLE,

PLEASE SEE OUR 'CURRENT JOB VACANCIES' PAGE ON THE SOLENT MIND WEBSITE

​CV’s will not be accepted nor do we accept applications from recruitment agencies

Posts may be subject to a relevant DBS check

Solent Mind welcomes applications from all the communities in which we work.

Appointments are made on merit.

Charity registered number 1081116

Registered with Limited Liability in England and Wales No: 4004500

As administration assistant, you will support our small hardworking team to deliver programmes of work that help young people across the UK. You’ll work with our Office Manager, CEO, project teams and external suppliers to support the smooth running of Youth Access and our projects.

The ideal candidate will be a highly organised individual with an understanding of the important role that effective admin plays in the smooth working of a small organisation. Like us, you will be dedicated to addressing the inequalities and injustices faced by young people. You will have experience of finance admin and working with databases in a busy office environment. 

You will be joining Youth Access at an exciting time as we embark on new long-term projects. This is a new permanent role, giving you the opportunity to use your experience and skills to shape your work in our small, dynamic organisation. 

Responsibilities 

• Undertake general finance admin as needed by the Office Manager 
• Maintain our membership database and directory 
• Support the Office Manager with office and premises maintenance
• Support the wider team with day to day admin tasks – including events 

Knowledge and experience 

Essential 

• Experience of working in a similar role 
• Experience of working with contact databases or CRM systems 
• Excellent verbal and written skills 
• Excellent IT skills, including a good working knowledge of Excel 
• Exceptional planning and organisation skills, including meeting conflicting deadlines

Desirable 

• Experience of membership bodies or similar public facing organisations 
• An understanding of Sharepoint, Office 365 or any other cloud based working system 
• Experience of using online accounting systems such as Sage or Xero 

Safeguarding

This role will require regular direct contact with children and young people (potentially including vulnerable adults), and so a Disclosure and Barring Service (DBS) check will be required of successful applicants

Pro rata: No
Hours: 36 hours/week (negotiable)
Location: London, travel required
Closing date: Friday, 25 October, 2019 - 18:00
Interview date: Wednesday, 6 November, 2019

Due to the expansion of The Fostering Network’s innovative Mockingbird programme we are looking for an enthusiastic, quick learner to support our growing team as administration and events assistant. This is an exciting opportunity to be part of a national programme improving the stability of fostering placements and strengthening the relationships between carers, children and young people, fostering services and birth families.

You will play a key role supporting the preparation for and delivery of our national events calendar. The successful candidate will have excellent administrative skills and attention to detail will be vital as you will support our growing team and external partners.

Applicants should demonstrate strong interpersonal and communication skills as well as being able to think well on their feet and handle multiple priorities. you will be eager to learn new skills and keen to develop your understanding of the fostering sector. This role will include some travel and occasional overnights to support our events.

CVs are not accepted. Application forms can be downloaded from our website by clicking on the 'Apply' button, along with the email address for where to send completed forms to. Please state the role you are applying for in the Subject of your email.

The Fostering Network is committed to equal opportunities and welcomes applications from all sections of the community. We particularly welcome applications from individuals with experience of foster care either through being fostered or from a family who fosters/ed.

The Fostering Network is a registered charity in England and Wales 280852 and in Scotland SC039338.

We are recruiting a new Finance Administration Assistant to support our finance team. The role will involve running payment runs, ensuring documentation is accurate and supporting our Finance Co-ordinator with wider finance administration.

You will be joinning an organisation that is fast paced, fun and professional. We run a range of services for students from a bar/cafe to an independent advice service. We exist to support our students to reach their potential.

You will work with a range of colleagues both within our organisation and externally. We are looking for someone who is good with people, has attention to detail and is able to work both independently and within a wider team.

This role is term time only for 14 hours per week.

Administration Support Officer/Personal Assistant

Job Description and Person Specification

Salary:

£23,500 - £29,220
(points 6 – 17 on the GPEW pay scale)

Hours:

30 hours per week; flexible working in line with the needs of the role will be expected.

Job type:

12 month contract

Location:

House of Lords, London

Line manager:

Baroness, Natalie Bennett

Line management responsibilities:

NA

Application process:

Applications to be submitted by close of business, Friday, 4 October 2019 and interviews to be held the on the week of 7-11 October 2019.  Please email your completed application form 

Principal Roles and Responsibilities

• Diary Management

Manage the diary, travel and other work-related practical arrangements for Natalie Bennett, including keeping track of expenses, declarations and other compliance requirements, liaising with other members of Green Party House of Lords, head office and local party staff and volunteers.
 

• Communications Management

Respond effectively, courteously and where appropriate  independently to correspondence and enquiries from the public, the media, fellow Lords members and other politicians, Green Party members, lobbyists and pressure groups, referring to Natalie or others when necessary.

Maintain and update material on Natalie's website, Facebook, Linked In and other social media and distributing communications on behalf of Natalie under her direction (possibly including assembling a newsletter).

• Stakeholder Management

Work with other Green Party parliamentary staff to ensure Natalie has, both orally and in writing, essential materials for Lords questions, briefing notes, speeches both in the House and outside, articles and press releases. Ensuring efficient data and file management of materials.

• Personal Assistance

Thinking ahead about the way in which Natalie can be as effective as possible, and acting accordingly.

Progress issues that Natalie has taken up through liaison with local and national bodies, government agencies, lobby groups, etc.