Administration Assistant Jobs

A rewarding opportunity for someone wishing to gain insight into the operational efficiency of a fantastic Secretariat's fundraising department and provide day-to-day coordination and project management support for departmental projects and initiatives.

Your key responsibilities will include:

• Providing comprehensive administrative support service to the Fundraising and Marketing department.
• Supporting the Director of Fundraising and Marketing in the effective administration of departmental meetings, invoicing, and budget tracking across the team.

Strong interpersonal skills are required for this role to be able to respond to colleagues, other key stakeholders needs, with respect and intention to provide an excellent and efficient service.

This is an ideal role for anyone wishing to understand the mechanics of a fundraising function, process donations and hold an integral role in engaing with donors and the public.

We wish to receive applications from individuals that have a real interest in learning, coupled with a "can do attitude" and have excellent communcation skills; orally and in writing.

Please refer to the job description and contact the HR team if you have any questions about the position,

We will be interviewing on a rolling basis, as we expect this position to be filled very quickly. So please submit your CV with a short covering letter [no more than 1 page].

Join our welcoming team as we gear up to help even more people! You will provide high-level administrative support to the Chief Executive to facilitate the smooth running of the charity’s operations and governance functions. Your administrative duties will be exciting, challenging and varied as you support the continued development of a dynamic charity.

The cross-organisational nature of this role and the need to work with senior staff and Trustees mean the right person can make a big contribution to our mission to transform lives and the environment through cycling. No formal qualifications are needed for this role, nor is previous charity sector experience essential. What is important are the skills, capabilities, and potential you bring.

For a full list of responsibilities and the person specification, please download our Recruitment Pack on our website.

Benefits:

• Salary of £23,125 - £25,837 (pro rata)
• Pension scheme (5% of salary).
• 31 days holiday per annum (pro rata).
• Company sick pay.
• Staff discounts on refurbished bikes.
• Cycle to work scheme and Techscheme.
• Free cycle training and an annual bike check-up. 
• Discounted Endura cycle clothing.

Application Process:

To apply for this position, please fill out the application form on our website.

Deadline:  Tuesday 12th December 2023 by 9am 

Interviews: Friday 15th December 2023 

We will hold interviews at: The CREATE Centre, Smeaton Road, Bristol, BS1 6XN

Start date:  We are looking to have a candidate in post as soon as possible.

Hours: Full-time 35 hours per week
Benefits: Read more about the excellent benefits we offer on our profile page
Travel: Occasional

Join us and use your skills, knowledge, passion and energy to help us achieve a future free from arthritis.

This is an entry-level administrative opportunity, perfect for someone who loves people and has great organisational skills and an interest in working in fundraising/for the not-for-profit sector. Do you have excellent verbal and written communication skills? Do you want to support and enable a team to give brilliant supporter experience? Can you make balancing replying to emails, answering calls, supporting your team, completing administrative tasks and being the first point of contact look easy?

If so, come and join our fun, ambitious and supporter-focused Community & Events Fundraising team at Versus Arthritis – we need you! In return you’ll get a chance to learn about this area of fundraising, as well as the wider teams within the Mass Engagement and Fundraising department.

We are particularly proud of our flexible working arrangements and our friendly passionate team that is bursting with ambition and love for our supporters.

About the role

​You must be based, and hold the right to work, in the UK to apply for this position.

We are looking for someone who can be the hub of our team, a powerhouse of administration and organisation. We are looking for a team player to effectively manage our systems and data, respond to queries and thoughts from supporters and provide support to our team members. The role will require accuracy and self-motivation with oodles of personal skills.

We’re looking for someone with a passion for learning and in turn you’ll get brilliant experience across fundraising, while learning about the charity sector and many of the key systems we use within it.

About you

If your knowledge and skills include the following then we’d love to hear from you:

• Proactive, enthusiastic and collaborative, with a ‘can do/let’s get this done’ approach.
• Excellent written and verbal communication skills.
• Strong interpersonal skills, including the ability to develop and maintain key relationships.
• Organised and methodical with good attention to detail.
• Process-orientated and the ability to understand and improve systems.
• Ability to multi-task.
• High level of Excel knowledge numeracy skills would be an advantage.

*As a hybrid worker the expectation is that you will spend around 40% of your working time in our office spaces or working in community settings. As an inclusive employer we will consider home-based working for anyone where office-based hybrid working would be a barrier to being able to work for us, for example for someone living with a long-term health condition or disability.

Benefits

Your excellent benefits include:

• Flexible hours, environments and working practices to promote a healthy work/life balance.
• Health and wellbeing support – including the Employee Assistance Programme (free confidential 24/7 support with mental health, legal and financial queries).
• Simplyhealth cash plan.
• Supportive and inclusive culture, with a wide range of employee networks and support groups available to join.
• Learning and personal development opportunities.
• Competitive annual leave, with the option to buy/sell up to five days per year.
• Generous pension plan, with employer contribution of up to 10%.
• Life Assurance plan (4 x salary).

Application deadline and shortlisting 

• We advise candidates to apply early as we reserve the right to close applications ahead of this date.  
• Only shortlisted candidates will be contacted. 

Interview

Interview date to be confirmed.

As a Disability Confident Employer, we guarantee you will be offered an interview if you disclose a disability and demonstrate sufficient evidence within your application that you meet the essential criteria for this role. We will also make any reasonable adjustments you may require for your interview.

We do not wish to receive contact from agencies or media sales. 

We have an exciting opportunity for an experienced Digital Community Fundraising Assistant to join our newly created Digital Community Fundraising team. You will join us on a permanent basis, working 35 hours per week and in return you will receive a competitive salary of up to £25,765.62 per annum plus excellent benefits.

This is a remote role but there will be frequent travel required. The ideal candidate will be based in the South-East/London area, but we will consider applicants from other areas of England.

Since 1927, Cats Protection has helped thousands of cats each year, across the UK. As a community of volunteers, employees, supporters and partners, we’ve improved the lives of millions of cats and transformed the way millions of people see and care for cats.

Our Digital Community Fundraising team sits within the wider Community and Events fundraising team which currently raises over £4 million to make life better for cats every year. Over the next 3 years we have ambitious plans to grow income and the number of supporters we reach. Making this role a very exciting opportunity for the right candidate to support the success of the team.

Our Digital Community team are a critical element of our planned growth, through engagement with digital-first communities, they empower gamers, streamers and content-creators to raise funds and awareness, support people raising funds across our social platforms, manage digital stewardship journeys for our DIY fundraisers, and deliver integrated digital campaigns to support our National network of Adoption Centres and Branches to raise funds within their local communities.

Responsibilities of our Digital Community Fundraising Assistant:

As Digital Community Fundraising Assistant you will be responsible for supporting the delivery of the agreed community fundraising products and campaigns from conception to delivery, ensuring campaigns are delivered on time, to the agreed audience and within budget to the highest quality. Our product portfolio includes: Meta and social fundraising, gaming and streaming for good, DIY fundraising and community appeals

What we’re looking for in our Digital Community Fundraising Assistant:

• Proven experience of digital fundraising in at least one of the following areas: Meta and social fundraising, gaming and streaming for good, DIY fundraising, community appeals/campaigns
• Proven administration experience
• Experience in a customer care/supporter stewardship
• An understanding of the principles of data protection and experience of managing data via CRM or database

What we can offer you:

• salary of up to £25,765.62 per annum plus excellent benefits 
• generous annual leave entitlement
• contribution pension scheme
• life assurance scheme
• range of health benefits
• Employee Assistance Programme
• and more

Through our values and behaviours we help people see the world through cats’ eyes. Together we can make a difference.

Unfortunately, we cannot accept applications or CVs that are emailed to us directly.

Closing date: 21st December 2023

Virtual interview date: w/c 8th January 2024 (subject to change)

Applications may close before the deadline, so please apply early to avoid disappointment. Please note, applications received after the closing date may not be responded to.

JOB PURPOSE

As a Global Assembly Administrative Assistant, you will provide flexible administrative support to the Global Assembly Co-ordinator and other members of the legal and Governance Programme. This will include assisting with document management, travel booking, and budget administration.

You will support the Board Coordinator and Committees Coordinator with administrative tasks relating to elections and the operations of the International Board.

Please note this is now a 6-month fixed-term contract with a starting date of late February/early March.

ABOUT YOU

We are looking for a candidate who is well-oriented and organised with strong administrative skills, note-taking, and report writing. The candidate will have had experience organising small committee video conferences with participants across different time zones as well as face-to-face meetings.

MAIN RESPONSIBILITIES

-To set up and coordinate meetings and videoconferences for the relevant Global Assembly committees and volunteers in advance of the Global Assembly Meeting.

-Support the servicing (arranging logistics, producing summary reports) of committee meetings and communication to the Amnesty movement.

-To support the Global Assembly Coordinator with the production, management and distribution of Global Assembly documentation and general communications.

-Supporting the Committees Coordinator with specific administrative tasks related to the elections process.

SKILLS AND EXPERIENCE

-Excellent communication skills and experience of working in internal communication programmes, especially with volunteers.

-Ability to work on own initiative and as part of a team.

-Ability to work under pressure and meet tight deadlines.

-Strong IT skills: SharePoint, Microsoft Office suite, database maintenance, website maintenance and supporting webinars.

-Experience of using requisitioning and purchase order systems and Office 365 is desirable.

Please see attached job description for more information on responsibilities, skills and experience required.

What We Offer:

At Amnesty International, we are passionate about what we do and we are proud of our achievements as a movement. To compensate our employees for the critical work they do, we reward them through a combination of an attractive and sector competitive salary and benefits package, high levels of engagement and involvement, and a commitment to employee development.

-37 days annual leave (inclusive of public holidays and grace days)

-Hybrid working environment - The standard working week at Amnesty International is 35 hours

-Pension Contribution Scheme - with an employer contribution of 8% of your gross annual salary, in addition Amnesty International will match individual contributions of up to 3%. Making a total employer contribution of 11%

-Life Assurance

-Annual salary review

-Opportunity to join our cycle-to-work scheme

-Interest-free season ticket loans for travel to work

-Contribution towards the cost of eye tests and glasses

-Access to Linkedin Learning

-Employee Assistance Programme

WHAT WE HOPE YOU WILL DO NEXT

If you are talented, passionate about human rights and want to use your skills, knowledge and experience to change the world then we would encourage you to click ‘Apply for this Role' below.

Freedom, Justice, Equality. Let's get to work.

N.B. We reserve the right to close a vacancy BEFORE the closing date in the event of an overwhelming response or a change in business priorities, therefore we recommend you apply now if you are interested.

Commitment to Diversity, Equity & Inclusion:

Amnesty International believes in a world that is fair, inclusive and equitable. Together, we're committed to being an anti-racist organisation with a diverse workforce that can better tackle the global human rights challenges that face our world today. We know that different voices, ideas, perspectives, experiences and knowledge, working together will enable us to better the lives of people around the world.We are committed to building and sustaining an anti-racist, culturally diverse and inclusive organisation, where all employees feel valued, have a sense of belonging and an equal opportunity to fulfil their potential. We therefore strongly welcome applications from suitably qualified people regardless of their background; including underrepresented groups, LGBTQI+ individuals and those who may have or are living with a disability.

To see our full statement please visit this link: Racial equality, equal opportunities, diversity and inclusion policy - Amnesty International

Summary of the position

Epic is looking for an Administrative & Financial Coordinator to support the activities of the Operations Department in either its London, UK or Paris, France offices.

The Administrative & Financial Coordinator will work under the leadership of the Director of Finance and Administration to support inter-departmental and international operations. This position will allow the incumbent to acquire practical experience in the areas of administration, accounting, contracts, human resources and governance for a rapidly-evolving non-profit organization. As a portion of the Epic team is based in Paris, good working knowledge of French (spoken and written) is necessary.

This position will work with a deeply engaged team in an international environment. Given the versatile nature of the responsibilities and the small team size, candidates will need to show demonstrable flexibility, adaptability, and the ability to take ownership and work independently.

Epic offers an enriching and agreeable work environment with opportunities for professional growth and network development. This is an exciting opportunity to join an innovative organization that places social impact at the heart of its mission.

Responsibilities 

● Draft and manage contracts and internship agreements

● Help manage Epic’s bi-annual grantmaking process, including but not limited to: draft grant agreements, manage signatures, archiving and follow up on disbursements

● Manage administrative onboarding and offboarding for staff, interns and volunteers

● Lead research and procurement for administrative-related goods and services

● Assist with travel arrangements and with the preparation and review of expense reimbursements as needed

● Prepare invoices and calls for disbursement

● Help track commitments (contractual and other)

● Collect, organize and archive invoices and other accounting records and maintain payment trackers

● Support the preparation of materials for Board and other governing body meetings

● Assist in the preparation of internal and external reporting as requested

● Conduct research on and support the drafting of internal policies and procedures

● Assist with the administrative and financial management of the organizations supported by Epic, including but not limited to: data collection, archiving, reporting

● Organize team meetings and other team occasions

● Maintain supplies, services and inventory and manage all necessary orders

● Assist with all required declarations and submissions to authorities, donors, etc.

● Any other task that may be requested in the scope of these general responsibilities.

Position Requirements

● Must have the right to work in France or the United Kingdom

● Dynamic, open and autonomous disposition

● Rigorous, organized, tenacious and versatile, with impeccable attention to detail

● Proven ability and interest to work in a non-profit, international environment that is constantly evolving

● Excellent level of English and French (written and spoken). Please note that interviews will be conducted in both English and French.

● Mastery of the Microsoft Office Suite (Word and Excel) and Google Suite

● Minimum of 3 years of relevant professional experience

● Minimum education: 2 years of higher education (post-high school)

● Experience with Salesforce (or another CRM) is appreciated, but not required

Contract Details

● Position based in London, UK or Paris, France

● Permanent contract

● 25 days of annual leave, plus office closure between Christmas and New Years

● Salary range: £25-32k gross annual

● Position to fill as soon as possible

 

To Apply: Please submit a copy of your CV and a cover letter. Applications without a cover letter will not be considered. Applications will be reviewed on a rolling basis, and only those candidates that meet our requirements will be contacted.

About Epic

Epic is a global foundation that exists to empower and protect children, youth and our planet. We bridge the gap between nonprofits forging solutions to today’s pressing challenges, and individuals and businesses who want to drive positive change. For more information: https://epic.foundation.

Job Summary:

One of the UK’s most inspiring and best-known faith-based organisations is looking for Divisional Administrative Support for our East of England Division. The successful applicant will provide administrative duties in support of the functions of the Divisional Headquarters and will be an office-based role initially in central Cambridge until our new Divisional Headquarters are ready in Waterbeach.

We are seeking a dynamic and professional individual who can provide pro-active support to the Divisional Team.

Key responsibilities:

• Provide a professional and client focused service
• Network and build relationships with internal and external stakeholders
• Be the first point of contact for telephone calls and redirect as appropriate; deal with enquiries; meet and greet visitors
• Monitor mail drops daily, ensuring timely and appropriate responses are made
• Deal with daily post and distribution of corps mailing
• Arrange meetings and organise refreshments
• Type letters, reports, documents and newsletters
• Be responsible for diary management
• Attend and take minutes at meetings as required
• Provide administrative support for divisional events

The successful candidate will:

• Be educated to NVQ Level 2/5 GCSE A*-C or equivalent relevant experience
• Have exceptional customer care skills
• Have strong verbal and written communication to interact with internal and external stakeholders
• Good attention to detail and a high degree of accuracy
• Proficient IT skills including MS Word, Excel, Powerpoint
• Have the ability to handle confidential information appropriately
• The ability to work on own initiative

To apply, please visit our website.

Closing Date: Monday 18th December 2023 at 9am

Interview Date: January 2024

Benefits 25 days annual leave + bank holidays (pro rata for part-time); a contributory pension scheme; season ticket loan; an employee assistance programme

Appointment subject to satisfactory references and proof of right to work in the UK.

Please note that any employees who are under notice of redundancy and apply for this position will be given priority consideration.

We reserve the right to close this advert earlier if we feel that we have received sufficient applications.

Promoting equality in the workplace and as a disability confident scheme employer, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy.

Your new company
This organisation is state-funded schools and fee-paying private schools operating in England. It is one of the 10 largest charities with the most employees in the UK, with central offices in Peterborough, London and Salford. It is governed by a board of trustees and run by an executive team.

Your new role
To provide first point of contact for visitors to the London office and on the United Learning main telephone number. This position will ensure the London office runs smoothly, providing administrative support.

What you'll need to succeed

• Good knowledge of Microsoft Office, particularly Outlook (including Outlook Calendars), Word, and Excel.
• Competent in the use of various types of IT including Teams/Zoom etc.
• GCSE Standard or equivalent.
• Administration and typing skills.
• Excellent organisation, time management, communication, and team-working skills.
• Excellent telephone manner and interpersonal skills.
• Friendly manner.
• The ability to work under pressure, prioritising, and meeting deadlines.
• Flexibility in dealing with an ever-changing workload is essential.
• Attention to detail is imperative for this role.
• Good team player.
• Answering external/internal calls for both the London and Peterborough Office and dealing with appropriately.
• Checking Group email enquiries and forwarding to the relevant person/team.
• Dealing with all incoming and outgoing post and distributing them to relevant departments in a timely manner.
• Meeting and greeting all visitors.
• Managing meeting room calendars and room requirements for those using the meeting rooms, i.e. booking lunches, video-conferencing, whiteboard, arranging refreshments to ensure everything is in place for meetings.
• Managing hot-desk bookings to ensure desk availability for all those visiting and working in the London office.
• Booking taxis for staff in the London Office.
• Arranging hire cars for staff.
• Maintaining stationery/kitchen stocks.
• Maintaining general office housekeeping to a high standard and liaising with the cleaners for any issues.
• To liaise with the Landlord/suppliers regarding any facilities issues to ensure smooth operation of London Office for all staff and visitors.
• Ensure the London office meets H&S regulations by working closely with the Executive Assistant to the CEO, the Group H & S Manager and Landlords.
• Central Office premises invoices – setting up new suppliers, raising purchase orders and processing invoices.
• General administration as required to include printing name badges, printing and collating conference papers and travel arrangements.
• Assisting the Estates Capital Accountant with Estates Finance related issues such as setting up new suppliers, raising purchase orders and processing invoices.
• Holiday cover for team members.
• Other duties as requested by the Executive Assistant.

COMMUNICATIONS AND WORKING RELATIONSHIPS

External:

• External suppliers – stationery companies; caterers, photocopier supplies and Landlord.
• Board members, trustees and all other visitors who come to the London office via reception, including assisting with taxi bookings.

Internal:

• All staff within the central office and schools are either by telephone or face-to-face.

What you'll get in return
Flexible working options are available.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Team Administrator - Property Assistant, an excellent opportunity for an experienced administrator to join a wonderful Social Welfare Charity, supporting a busy Property Team. Head Office is based the West End and offers a Hybrid Working Pattern; 3 days a week office based, 2 days working from home.

As the Team Administrator (Property Assistant), reporting to the Head of Property and supporting 2 other members of the Property Department (Building Surveyors and Asset Manager), you’ll provide a wide range of property administration support across the team, ensuring the successful running of department and helping the team to deliver a property portfolio that is fit for purpose, well maintained and which provides a statutory compliant environment.

Key areas of support:

• Assist the Head of Property and Asset Manager in the day-to-day management of property portfolio; ensuring documentation and record keeping of the portfolio are maintained, and up to date covering areas such as rental income records, insurance policies, various property checks are carried out at properties to ensure statutory compliant.
• Provide support at Meetings and Property Committee Meetings, coordinating all meeting dates and times with relevant stakeholders, booking venues, providing meeting documentation e.g. agendas, minutes. Sending documentation to stakeholders before and after meetings. Taking meeting minutes and minutes are issued to all stakeholders.
• Assist the Property Department with project work, providing administration support across projects; assisting with the production of reports, project documentation. Keeping documentation up to date.
• Process invoices and record quotations. Invoices are processed, coded and sent for authorisation to the appropriate party based on the schedule of approval.

This Team Administrator (Property Assistant) role is ideal for an experienced administrator looking to transfer skills into the property sector, or for a Property Assistant to join a charitable organisation. You will have previous skills, experience and knowledge covering;  

• Extensive administration experience with a focus on accuracy, effective time management skills, able to prioritise and support others within a busy property team.
• Experience of diary management, coordinating with external stakeholders to arrange meetings and minuting at meetings.
• Experience of invoice processing and exposure to producing reports. Excellent communication skills both verbal and written to build effective relationships at all levels.
• Ability to develop administrative systems and processes, manage information and provide project management support.

Deadline: Rolling Recruitment, no set end date. If of interest, do apply ASAP. 

If you would like to hear more about this opportunity, please apply or call for more information and we’d be very happy to discuss your skills, experience, and the role in more detail.  

'Angela Mann Recruitment' is a specialist Charity & NFP Recruitment Agency, with extensive experience and knowledge of working within the sector. We match individuals to roles based on the required skills and experiences requested to fulfil a position, regardless of age, disability, gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. 

Casting and Scheduling Administrator

Location:  Leeds
Contract Type: Permanent
Hours: Full time
Salary: c£30,000 - £32,000 per annum.

Opera North is England's national opera company in the north and a leading European arts organisation. Based in Leeds, the company is committed to producing work of the highest quality that excites, challenges, and entertains. We tour throughout the north of England, and also nationally and internationally.  Acclaimed for its imaginative programming and innovative productions on the main stage, Opera North also programmes its own venue, the Howard Assembly Room with an enormous diversity of activity. 

Committed to producing high quality work that informs, excites, and entertains, Opera North is looking for an experienced and well-motivated individual to fill the role of Casting and Scheduling Administrator.

The successful candidate will have proven administrative experience within a performing arts environment, knowledge of operatic repertoire and work in the UK and abroad, and experience of scheduling within a performing arts organisation. You will have excellent organisational, administrative and communication skills, with attention to detail and the ability to prioritise under pressure. This role encompasses two main areas, casting, and scheduling. We realise that finding a candidate with equal experience in both areas may be hard so please do not let that deter your application.

Deadline for applications: 10am, 14th December 2023
Interviews to be held in: Howard Opera Centre, Leeds

If you have any queries about the recruitment process or access needs with making an application, please contact them.

Opera North is committed to the Arts Council England’s Creative Case for Diversity in all aspects of our recruitment and employment practices. We actively welcome applications from people from all backgrounds, including BAME communities who are currently underrepresented in the workforce.

Registered Charity No. 511726

You may also have experience in the following: Administration Assistant, Administrator, Customer Service, Database Administrator, Scheduling Administrator, Casting Admin, Performing arts etc.

REF-210 219

Abuse destroys lives. Join us in rebuilding them. 

Domestic abuse has blighted women’s lives throughout history. We’ve been helping women in London recover from its effects since 1996. Our specialist counselling transforms the mental health and wellbeing of women who have suffered physical, emotional or sexual abuse, financial exploitation or coercive control, and we have assisted well over 15,000 people to date. Add your skills to our closely-knit all-female team and you can help thousands more on the road to recovery. 

The role

This role will be responsible for the smooth and efficient project administration of Woman’s Trust Therapeutic Services including counselling, support groups and workshops.

This is a hybrid position (2 days office-based) split between Woman’s Trust Office at Edgware Road and remote working.

Benefits

You can expect exceptional career satisfaction plus an excellent package of benefits including: 

• Flexible working
• 25 days holidays with 1 day accrued for each year of service (up to 5 days maximum)
• Cycle to Work scheme
• 3% pension contribution
• Employee Assistance Program (EAP)

Further information about the role can be found in the Job Description.

To apply, click the Quick Apply button to send us your CV and a personal statement. In your email, please provide us with the details of two referees. We require their name, contact information (including email), and relationship to you. One of these should be from a current or previous employer. Referees will not be contacted until an offer of employment is made.

We will conduct interviews on a rolling basis. Please note, if an appointment is made before the deadline, the post will close early. 

Please note, this post is open to female applicants only – Section 7.2(E) of the Sex Discrimination Act applies.

Key Role Responsibilities and Tasks

· Administer Trust Purchase ledger ensuring suppliers and stakeholders are paid and credit cards expenses are accounted for

· Assist with payment processes critical to delivering the JF Redress Scheme

· Assist with eligibility checks for Trust compensation scheme applications and for payments to Trust members

· Assist with investigation into beneficiary records to determine Capital Refunds within the JF Redress Scheme

· Bank reconciliations

· Assist with ad-hoc management reporting including outstanding Purchase orders and transactional analysis

· Administer the Member financial records and beneficiary transactions

· Assisting with Annual audit process under direction of Assistant Finance manager

· Process and input data for payroll reports

· Support and implement internal controls

· Any other finance administration tasks as and when required or directed

Organisational Responsibilities
 

· Adhere to all company policies and procedures.

· Participate in appraisal and performance related meetings as requested.

 

Skills, Experience & Qualifications

Required

· Previous Financial Administration experience

· Strong numeracy and literacy skills and application

· High attention to detail and an orderly approach to processing

· Motivated individual who is systematic and organised, with the ability to multi-task

· Able to work to deadlines

· Basic working knowledge of MS Windows software packages but good knowledge of Excel

· Ability to build effective working relationships with employees and external suppliers/stakeholders

· Able to adhere to systems and procedures especially in the handling of sensitive data

· Good communications skills in person, on the phone and via email

· Cloud based finance accounting software experience desirable

· Foundational understanding of Accounting and Finance principles

Events Operations & Administrator

Location: Oldham
Tenure: Annual renewable Contract
Hours of work: Full time, 38 hours per week, including weekends
Salary: £22K-£24K per annum F/T

As the Event Operations and Administrator, you will be responsible for supporting our fantastic events and programs in the Werneth Suite and at EIC. The ideal candidate would be a self-motivated and results driven individual, is personable and presentable, customer focused, has an eye for detail and proven organisational skills.

Essential Responsibilities:

• Assisting the Events Manager and team with a high number of events, ranging from small meetings, programs to large weddings and conferences.
• Taking calls and bookings and responding to mail/emails
• Accompanying the Events Manager to both internal and external events
• To ensure the stock holding is tracked, replenished and kept in order
• To identify areas of increasing revenue generation for Werneth Suite such as targeting corporate clients, public sector and charities.
• Promoting events across all social media platforms
• Supporting with logistical and administrative support for EIC programs and events.
• Maintaining records of all bookings e.g. venue and catering and taking payments where necessary.
• Assisting with creative decisions
• Attending all meetings to act as a second point of contact
• Ad-hoc duties at events.
• Helping with set up and dismantle events efficiently through to completion.

Personal Attributes

• Creative and used to thinking outside the box
• Be calm and able to problem solve in a fast pace, high pressured environment.
• Excellent networker
• Passion for events
• Able to work independently as well as part of a team
• Personable and presentable
• Eager to contribute new ideas

Essential Required Qualifications

• Educated to A-Level standard. A degree is desirable, but not essential.
• Proven organisational and Administrative skills.
• Strong commercial acumen
• Excellent communication skills
• Confident with all Microsoft Office packages
• Whilst not essential, it would be desirable to have previous experience within a Hospitality position.

How to apply

If you are interested and have the relevant skills and experience for this role please send CV & covering letter.

Only shortlisted candidates will be contacted.

If selected - appointment is subject to satisfactory DBS disclosure and satisfactory references.

You may also have experience in the following: Events Officer, Events Assistant, Events Coordinator, Events Manager, Conference Assistant, Conference Coordinator, Conference Manager, Marketing Assistant, Marketing Executive, Marketing Officer, Charity, Charities, Third Sector, NFP, Not for Profit, etc.

REF-210 194

Fundraising Assistant 

Reports to:Senior Fundraising Officer

 Location:Remote (UK based) working days but will be required in the Bristol office at least once a week 

Salary: £23,000 

Length of contract: Permanent , 37 hours per week

Closing date: 9am Monday 18th December 

Interviews: 4th – 5th January 2024. 
  
Main Purpose of Post  
  
You will be joining our fantastic Fundraising team who keeps the organisation surviving and thriving by bringing in funding from the smallest individual donor, a high profile corporate partner, or individual major donor. This post holder for this role work across the whole Fundraising team, providing administrative and operational support, including maintaining the fundraising database.

We’re looking for someone with great people skills, as well as drive, initiative and determination. You’ll be diligent with details and accuracy, and have a dynamic approach to your work. You will be a natural problem solver, always looking to improve upon current processed to improve on efficiency.   

The post holder will develop and maintain both internal and external contacts and will need a thorough understanding of Women’s Aid’s work.  

Duties and Key Responsibilities 

1. Fundraising 

• Monitor the fundraising inbox, acting as first point of contact for a wide range of enquirers and supporters, including some high profile, maintaining a professional approach at all times.

• To process donations through our CRM – working closely with finance and the wider fundraising team 

• To assist with the implementation of a regular giving strategy, and support with donor communication and retention.  

• To provide additional support at peak times of year such as our winter appeal and International Women’s Day. 

• To assist with the organisation of fundraising events as required.  

• Support with the management of Women’s Aid’s online giving programmes including Just Giving and Enthuse.   

• To assist with sending out fundraising merchandise including supporter packs, running vests, t-shirts etc.   

• Support the team with data processing on the CRM database. 

2. Stewardship  

• To assist with the implementation of the donor stewardship programme for all donors including one off, regular givers and community fundraisers.  

• Actively work to reduce the attrition rate of donors by ensuring regular contact is maintained with all donors.  

3. Information management  

• Take responsibility for ensuring that full records are maintained on the fundraising database.  

• Collate departmental performance data for fundraising activities.   

• Act as first point of contact for a wide range of supporters, including some high profile, conveying a professional image at all times.   

• To assist with the administration of fundraising activities on the CRM including mailings and event administration when required.  

• To carry out a range of information gathering activities as required, including online research.   

• To maintain the fundraising database including timely processing of donations, grants and making sure donors are thanked.  

• Ensure that data processing is in accordance with GDPR compliance. 

4. Financial  

• To ensure all donations are processed quickly, correctly, and donors are thanked in a timely manner.   

• To lead on some of the financial functions such as reconciling the bank statements between Fundraising and Finance, ensuring donations are correctly coded. 

Person Specification 
Experience: Essential 

• Experience of working in a fundraising or sales/customer facing role.  

• Experience of building and maintaining strong relationships.  

• Experience of working within a team and individually to achieve success.   

• Experience of using a database. 

Experience: Desirable 

• Experience working in a charity environment. 

• Experience of using a fundraising or CRM database. 

Skills & Abilities: Essential 

• Excellent computer skills and experience using a wide range of computer packages, including Microsoft packages. 

• Excellent interpersonal skills, ability to liaise with people at all levels, on the telephone, face to face and in writing.   

• Ability to carry out thorough research to keep-up-to date with new fundraising opportunities.   

• Demonstrable initiative and determination.  

• Excellent attention to detail and accurate record keeping.   

• Ability to prioritise tasks and manage a busy workload.  

Knowledge: Essential 

• Knowledge and understanding of Feminism.  

• Understanding of domestic abuse and the issues relating including the impacts on women and children.  

• Understanding of the role of Women’s Aid.   

Knowledge: Desirable 

• Knowledge and understanding of GDPR and compliance. 
    

Other Requirements 

 Essential 

• Able to demonstrate a commitment and sensitivity of the aims and objectives of Women’s Aid;  

• Commitment to anti-racism and anti-discriminatory practice and equal opportunities. 

• Willingness to travel and work occasional unsocial hours as required. 

• To be flexible within the broad remit of the post. 

Summary of Terms and Conditions of Employment 

Terms of appointment: Confirmation of appointment will be subject to the satisfactory completion of a probationary period.  This will normally be of six months (less for short term contracts).  During this time an employee will be expected to establish their suitability for the post. During the probationary period employment may be terminated in writing, giving one week's notice by either party (this may be waived by mutual agreement). Only any statutory dismissal procedure will apply during the probationary period. There is no probationary period for contracts of under 3 months.  

Salary:  £23,000 pro-rata  + benefits.  Salary is paid in arrears through bank credit by the 25th of each month.  Part time staff receive pro-rata payment based on hours worked.   

Working hours:  The standard working hours for this post are 37 hours per week, based in Bristol at least one day a week with remote (UK based) working; benefits include a generous bank holidays and annual leave package and contributory pension scheme.   

Support and supervision:  Women’s Aid has a commitment to providing regular supervision and support to staff with annual appraisals forming a key part of staff development.  We have a training policy in place and encourage staff to take an active role in their career development plan.  

Pension:  Women’s Aid is enrolled with the People’s Pension scheme. Women’s Aid normally contributes 7% of salary and the employee contributes 3% towards the group pension scheme. Eligible staff will be automatically enrolled on the scheme when they have successfully completed the 3 month interim probationary review.  

Annual Leave:  Women’s Aid offers an annual leave entitlement of 28 days per year rising by one day per year until 30 days annual leave per year is reached.  In addition, we offer 8 days public holidays plus 2 additional days in March and August. All leave entitlement is calculated pro-rata for part time employees.  

Other leave:  Employees have contractual rights to time off for reasons of sickness, maternity and other circumstances.    

Period of notice: 1 month after your probationary period has been completed.  

Union:  You have a right to membership of a trade union. Women’s Aid recognises Unison.   

 Asylum and Immigration Act 1996:  To confirm your right to work in the UK, Women’s Aid will need to see the original of at least one document from a specified list (available on the UK Government website). Most commonly this is a British Passport. 

 Additional information is available on request.