Administration Assistant Jobs
About Us
We’re here for everyone affected by cardiomyopathy
We are the specialist national charity for people affected by cardiomyopathy, a condition that affects the heart muscle.
Cardiomyopathy is a disease of the heart muscle. It is a group of conditions that affect the structure of the heart and reduce its ability to pump blood around the body. It can have a devastating impact on the lives of people of all ages, including babies, and is usually inherited. Medical experts estimate at least 1 in 250 people (approximately 266,000 people in the UK) have cardiomyopathy.
We are the only charity in the UK supporting children, young people, and adults with the life-limiting heart condition cardiomyopathy. We are a community of people affected by cardiomyopathy, medical experts, and charity professionals working to provide support and information, campaigning for better access to quality treatment, saving lives through raising awareness and providing hope through shaping research.
Job Summary
We are looking for a highly organised Administrator to join our services team to support the day-to-day operations of our or services to our community. The Administrator will play a crucial role in ensuring the efficient functioning of administrative processes and facilitating communication. The ideal candidate will be detail-oriented, and able to handle a diverse range of tasks with professionalism and enthusiasm. It can be a busy and varied role with lots of interactions with our service users.
Key Responsibilities
· Manage and maintain administrative systems and procedures.
· Handle correspondence, emails, and phone calls, and respond promptly to inquiries.
· Maintain accurate records and databases.
· Managing and coordinating online support groups ensuring joined up working
· Order office stationery and supplies
· Managing incoming and outgoing post
· Managing the services email inbox responding to enquires accordingly
· Coordinate meetings, appointments, and travel arrangements as needed.
· Assist with the preparation of reports, presentations, and other documents.
· Ensuring bulk requests for hard copy information resources are sent to the requesting hospital / clinic in a timely manner.
· Provision of resource support to in-person community support group meetings.
· Active liaison with relevant NHS administration teams to organise on site meetings.
· Responsible for the upkeep of volunteers’ online training records.
· Proofreading all draft information resources prior to final publication.
· Providing administrative support to the services team.
General
· Undertake additional duties as required in accordance with the responsibilities of the position.
· Always ensure that the charity’s reputation as an authoritative and responsible information source is maintained and enhanced.
· Ensure appropriate levels of confidentiality and data protection are maintained.
· Bring to the attention of the Head of Services any concerns which may affect the performance of the role.
Equal opportunities
The charity is committed to promoting equal opportunities and the post-holder has a leading role in ensuring equity in employment opportunities.
Health & safety
In addition to any responsibilities specified within your job description above, it is your duty to:
· take reasonable care of the health and safety of yourself and of the other people who may be affected by actions and omissions at work.
· co-operate with the employer in ensuring that all statutory and other requirements are complied with.
This is an outline of the post-holder's duties and responsibilities. It is not intended as an exhaustive list and may change from time to time in order to meet the changing needs of the charity.
Please submit your CV and covering letter.
Our vision is for everyone affected by the heart muscle disease; cardiomyopathy to lead long and fulfilling lives. We work towards this vision ...
Read moreThe client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
The Construction Plant-hire Association (CPA) is the leading membership and representative body for construction plant-hire in the UK. Established for over 80 years, we now have more than 1,800 Members, ranging from owner operators with a single machine, right through to the largest companies in the industry, with hire fleets of thousands of machines. We are a small friendly Team based in the Barbican London.
A role of two half’s covering both finance and administration. We are looking for a well-organised and committed person with some experience in accounting and administration processes who will work as part of our small membership team on a part time basis based at our London office.
You will be working closely with our Finance Manager assisting him with accounting duties including inputting Suppliers invoices, direct debits, and general accounting work. While in addition, assisting the membership team with administration tasks as required, reporting to the Membership Manager.
What we are looking for:
- Excellent communication skills.
- A can-do attitude.
- Well, organised with good attention to detail.
- Knowledge of Microsoft Office applications including Word, Outlook, and Excel.
- Previous experience using Sage Accounting and MS Dynamics CRM preferred.
The ability to work as part of a small team and to understand that requirements will be varied and change on a day-to-day basis, so a flexible approach is important.
A generous benefits package including pension and private health care is offered after a qualifying period.
Closing date for applications: 12.04.2024.
Are you a highly organised Senior Administrator with a real can-do attitude? Can you juggle competing priorities whilst maintaining a brilliant level of attention to detail?
We are looking for a Senior Administrator on a part time basis (2 - 3 days per week) to provide administrative support to the Chief Executive and PA to the Chief Executive through a variety of tasks.
About this role:
As Senior Administrator, you’ll provide general administrative support to the Chief Executive and PA to the Chief Executive, including:
- Managing and processing expense reports and reimbursement claims
- Making travel arrangements for the Chief Executive (and, where required, Trustees and other members of the Leadership Team), often at short notice
- Responding to letters and department queries quickly and accurately, always maintaining confidentiality.
- Monitoring the Chief Executive’s emails, deleting, responding, contacting the Chief Executive to discuss where necessary, in the absence of the PA
- Working with the internal comms team to arrange and deliver regular Manager Q&A sessions
About you:
To be successful in this role, you’ll have previous experience in a secretarial role in a busy office environment, with the ability to organise and prioritise your own workload effectively. You’ll have excellent listening skills with the ability to communicate both in writing and verbally at all levels, and you will have a positive attitude and the ability to adapt quickly to changing situations, always remaining calm under pressure.
About Dogs Trust:
We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a healthy dog down, so our work is focused on helping dogs in need, supporting owners every step of the walk, and creating a better world for dogs in the future. It’s what we’ve been doing since 1891 and how we’ve grown to become the UK’s leading dog charity, helping 12,000 loyal friends find their forever homes every year.
About the team:
The Administration department within Dogs Trust consists of the Chief Executive, PA to the Chief Executive, Senior Administrator and Team Assistant all based primarily at London head office.
This role will offer hybrid working, but there will be a requirement to attend the London office for meetings. This is a part time role and we are flexible about the work pattern, but you will need to be available to work Mondays to provide cover for the PA.
To apply for this position please click the APPLY NOW button. Our application process requires you complete an application form and a covering letter explaining your interest and suitability for the role. Please note that we may close this vacancy early if we receive enough suitable interest, so to avoid disappointment early application is encouraged.
We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a ...
Read moreThe client requests no contact from agencies or media sales.
Young Enterprise works directly with young people, teachers, volunteers and influencers to build a successful and sustainable future for all young people. As a youth focused Charity, we take pride in creating opportunities and experiences which support young people in discovering who they are and the talents they hold.
The Team
This is a fantastic opportunity to join a dynamic, progressive people centred HR Team. As a HR Team we are passionate about equality, creating an environment where each person can thrive, contribute and grow as a professional. The HR Administrator role is positioned as a key contributor to the HR Strategy and daily operations, working closely with experienced HR Professionals.
The Role
This is an ideal opportunity for someone looking to develop their HR expertise and HR practitioner style within a fast-paced innovative team. We are looking for an energetic, proactive, skilled HR administrator to join the HR Team on a permanent basis. There will be a big focus on your long-term development journey within the HR field, ensuring your knowledge and skills are consistently evolving.
The primary purpose of the role is to assist the Head of Human Resources (HoHR) and HR Business Partner in providing a comprehensive HR administrative service which touches all areas of the business.
- The HR Administrator will act as the first port of call to employees and external partners for all HR related queries.
- Carrying out general administrative tasks; responding to queries, contractual terms, recruitment paperwork and starter packs, referencing, maternity and managing the HR email inbox.
- Carrying out generalist administrative tasks for the HR Department, for example, responding to queries, devising standard Human Resources documents and letters and managing the HR email inbox.
- Demonstrating a good base knowledge and understanding of current employment law to ensure all administration tasks are completed compliantly.
- Ensuring that all payroll instructions are prepared and logged in time for the monthly payroll sign off and submitted to the Finance & Payroll Manager, for example; contractual variations, new starters, leavers, contractual benefits and staff benefits.
- Co-ordinating end to end HR recruitment processes, including Disclosure & Barring Service (DBS) check processing as required.
- Providing an effective Human Resources administration service relating to the employment lifecycle; recruitment, onboarding, leavers and exit interviews.
- Acting as systems administrator for Breathe, configuring the system as required, controlling all user access, managing data flows in and out of the system and ensuring accuracy and data protection compliance and liaising with Breathe to troubleshoot queries as required.
- Ensuring the Breathe HR Database accurately reflects current staff population. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses and other leave.
- To Provide HR data and reporting as requested.
- Ensure HR policy and procedures suit remain up to date and accessible to the wider business via central HR folders.
- Direct Employees and Leaders to the relevant HR policies and procedures upon enquiry.
Skills & Experience
- Proven experience as a HR administrator or HR assistant.
- CIPD qualification or HR Certification is desirable or relevant HR experience.
- An understanding of HR processes and systems.
- Understanding HR software systems, like Breathe.
- Computer literate with programmes such as word, excel, etc.
- Good/current understanding of UK employment laws.
- Organisational skills and ability to prioritise.
- Good interpersonal and communication skills.
- An ability to deal with confidential information and maintain confidentiality is essential.
- The ability to work independently and problem solve and to be able to work well under pressure to required deadlines.
- Good organisational ability.
- Personal resilience and the capacity to work effectively and stay calm under pressure are essential.
- Ability to deal tactfully and professionally with colleagues is essential.
- Attention to detail and accuracy.
Qualifications
- Right to work in the UK
- Provide two professional references
Why work for us?
- People-focussed with a friendly and supportive work-place culture
- An active commitment to equality and diversity
- Generous holiday allowance of 7.2 weeks (pro-rata) plus your birthday off
- Access to NHS top-up scheme, for money back on expenses such as dental and optical
- Access to an Employee Assistance Programme
- Cycle-to-work scheme
- Group Life Assurance
- Access to various employee friendly initiatives such as Discount and Benefits platform, Leave Purchase scheme, part financial contribution to Professional Development etc
If this role appeals to you, we’d like to hear from you! When you join us in building a successful and sustainable future for young people, you can expect all the recognition, support and rewards you need to grow and develop yourself.
This is a Home working or Hybrid role, working out of our London office a minimum of 4 times per month.
To apply, please submit your CV and covering letter (up to two sides of A4) outlining your suitability for the role based on the Job Description and Person Specification by Thursday 11th April. Applications without a cover letter will not be considered.
Please note that, although we endeavour to respond to all applications, if you have not heard from us by two weeks from the closing date you should consider your application unsuccessful.
Young Enterprise is the UK’s leading charity that empowers young people to harness their personal and business skills. We work with young...
Read moreThe client requests no contact from agencies or media sales.
Camberwell After School Project is looking for a proactive administrative assistant who can manage a busy and varied workload. The organisation is an award winning children's charity that provides a nuturing and high standard of childcare to children within the local area.
The successful applicant will be responsible for carrying out day-to-day administrative tasks, such as responding to emails, filing, answering phone calls, scheduling meetings, as well as providing executive administrative assistance to the CEO of CASP. This position requires the ability to be highly organised and manage a varied workload, excellent time management and strong communication skills. Please see the job description for further information.
The Camberwell After School Project (CASP) was founded in 1985 as a charity and a company limited by guarantee. Our objectives are to adva...
Read moreThe client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
As Administrative Assistant of LUPUS UK, you will be assisting the Office Manager with the day-to-day management and smooth running of the National Office, including maintaining and ordering supplies and stock, making travel and accommodation arrangements, banking and database logging.
In addition, you will support your colleagues across the organisation including assisting with the moderation of the LUPUS UK online forum – HealthUnlocked; helping with simple editing tasks on the newsletter and LUPUS UK website, moderating our social media content, working on the telephone helpline and supporting fundraising/awareness raising events.
We are seeking a candidate who can work a 21-hour week spread over 3 or more days. We are a flexible employer, supporting hybrid working arrangements for many of our staff. Ideally, the candidate will be able to work predominantly from the office with an option to work from home occasionally. This role does require some occasional evening and weekend work with a generous overtime policy.
About LUPUS UK
LUPUS UK is the only registered national charity supporting people affected by the autoimmune disease lupus and assisting those approaching a diagnosis. Many people know little about lupus but we are providing information, campaigning for greater awareness and understanding, investing in ground-breaking research and funding Specialist Lupus Nurses in hospitals across the UK. Our vision is for a world where people with lupus can live full and active lives.
“I learned almost everything I know about lupus from LUPUS UK and that knowledge gave me the confidence to get control back in my life and do almost everything I used to be able to do including running. It also helped my husband, family and employer to know what lupus is and how we can make life work together.”
What we are looking for
- Someone with a positive can-do attitude and willingness to help, when necessary, with tasks outside of normal duties.
- Experience of working within a team, whether in a professional or personal capacity.
- Excellent written and verbal communication skills, with the ability to communicate effectively in a range of media.
- Well organised with good attention to detail.
- Pro-active approach to problem solving.
- Strong working knowledge of Microsoft Office applications including Word, Outlook, Powerpoint and Excel.
- Experience of using and maintaining databases
Benefits of working with us
- A comprehensive, tailored induction to your new role.
- As part of a small, flexible team, you will be able to develop and expand this role.
- Flexible working arrangements are possible, with some team members splitting time between the office and home working.
- Death-in-service cover (4x annual salary) after six months of employment completed.
- Learning and development opportunities to maximise your potential.
- Ownership of projects with visible personal impact.
- Working with a range of people from charity staff, volunteers, beneficiaries and funders.
The closing date for applications is 24th March 2024 but we will begin actively interviewing candidates prior to the closing date. Interviews will take place at our Romford office or via Zoom (where necessary).
We are looking forward to hearing from all interested candidates. To be considered for the position we strongly recommend submitting a short covering letter along with your CV, outlining why you are right for the role.
LUPUS UK is the national registered charity for people affected by the autoimmune disease lupus. The charity provides high quality information ...
Read moreThe client requests no contact from agencies or media sales.
IMPACT Scotland is recruiting an Administrative Assistant who will provide crucial administrative support to the executive team and Board of Trustees. This permanent role will suit an efficient and organised individual who wants to sit at the heart of a developing organisation. It is ideal for someone looking to gain experience across the broad range of disciplines which support cultural organisations. Primarily an administrative role, the successful candidate can expect to support work in Development, Marketing & Communications, and Venue Planning as part of their day-to-day.
The IMPACT Scotland team is expected to grow with the building, and the right candidate will have the opportunity to be part of a developing, dynamic organisation that is helping to shape Edinburgh’s cultural future.
To view the full job description and learn how to apply, please visit our website via the link posted above.
The client requests no contact from agencies or media sales.
Your new company
A prestigious London Local Authority with a large regional jurisdiction over both the City of London and the county of Greater London is looking for a number of 18-month front of house and administrative staff to join a busy and expanding team based in Stanford-Le-Hope/Tilbury area.
Your new role
To provide clerical and administrative support to the staff in a busy and expanding office. To work as one of the team of Support Assistants within the Service, in the provision of an effective, efficient and responsive service.Hours: 37 hours per week within the below shift rotation
Early shift - 7.00 - 14.30
Day shift - 9.00 - 17.00
Late shift - 11.30 - 19.00
Main Duties & Responsibilities
- Carry out reception duties and act as 'first point of contact' for visitors to the office.
- Sorting, date stamping, scanning all documents received and distributing post and documents received into the office and verifying delivery of documents, parcels and other goods in accordance with office procedures.
- Provide clerical and administrative support to the field staff, as required.
- Arrange the collection of all samples on a daily basis that need to go to the labs, preparing for collection and liaising with the couriers.
- Use office equipment, including the postage franking machine, facsimile machine, scanner, photocopier and computer system to carry out the duties of the post.
- Answer all incoming calls and respond to telephone queries from a wide range of sources regarding the current status of imported food cargo and charging procedures, including passing calls on to the relevant staff.
- Under the direction of the Officers, or Technical Officers, carry out documentary checking with regard to consignments of imported food (not of animal origin), and maintain all necessary electronic and paper-based records.
- Input data into internal and external database systems and carry out general internal database maintenance, e.g. modifying tables, queries and reports.
- Maintain and update electronic and paper-based filing and record systems, including the equipment inventory. Assist with the archiving of items, and deal with confidential documents appropriately.
- Under the direction of Official Veterinarians or Officers, record Products of Animal Origin and other imported food consignments on the computerised cargo handling system and port manifesting systems.
- Under the direction of Official Veterinarians or Officers, they undertake the initial documentary check for third country consignments of products of animal origin in accordance with ISO procedures and ensure that documents for charging purposes are sent to the Finance Section on a daily basis.
What you'll need to succeed
- Live in the Corringham/Tilbury/Stanford-Le-Hope area
- Have your own transportation and driving licence
- Be proficient with MS Office, and
- Immediately available to work in April 2024
What you'll get in return
A great opportunity to work in a busy office role. We are looking for a diverse range of experiences.
Perhaps you are looking to get back into work after some time out? Maybe you are looking to move out of retail into an office-based role?
Either way, please get in touch if you can drive, and you are interested in discussing this role any further.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV
This role is to start asap.
Experience and Interview day will be on Wednesday the 20th of March 2024
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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Read moreSalary: £16,517 per annum pro-rated
Location: Edinburgh or Glasgow with Hybrid Working
Contract: Permanent
Hours: 22.5 (0.6 FTE) per week to be worked Wednesday – Friday
Closing date: Wednesday 20th March 2024 at 11:30pm
Interviews will be held on Wednesday 10th April 2024
Are you a logical thinker with a can-do approach, flexible outlook and proven experience of providing efficient administrative support to senior management teams? Then join Shelter as an Administrative Assistant – Executive Support and you could soon be playing a vital role at the heart of Shelter Scotland.
About Shelter Scotland
A home is a fundamental human need, as essential as education or healthcare. Yet millions of people across Britain struggle on a daily basis with homelessness, bad housing conditions, soaring rents, discrimination and the threat of eviction. So, we are striving for change, with individuals, in communities, across society, and leading the way to a safe home. We need ambitious, best-in-class individuals who are passionate about our cause to join us at this exciting time. This is your chance to play a part in the fundamental change we are striving to achieve.
At Shelter Scotland we are united by our purpose to defend the right to a safe home. Our enemy is the social injustice at the core of the escalating housing emergency. We believe that to win that fight, we must be representative of the people we are here to help and those who support our movement for change. In all our people decisions, we take pride in being inclusive, fair, equitable and transparent.
We have committed to combat racism both within and outside Shelter Scotland and welcome you on our journey to becoming a truly anti-racist organisation.
About the team
Shelter Scotland is one of our many directorates here at Shelter and currently comprises of 2 main departments – Communications and Advocacy and Operations. Our Communications and Advocacy Teams work on all external communications as well as our campaigning and policy advocacy, while our Operations team delivers advice and advocacy for people in housing need, including our national Helpline, Community Teams and Law Service.
The Administrative Assistant - Executive Support will work closely with our Director and wider Directorate Leadership Team (DLT) which comprises the Director, the Assistant Director for Communications and Advocacy and 3 Heads of – Communications and Engagement; Services; Community. DLT meets monthly, ensuring oversight of all aspects of the development and delivery of Shelter Scotland’s plans. DLT are supported by Business Partners from HR, Finance and Learning & Organisational Development.
We’re now looking to welcome an Administrative Assistant who can provide support not only to the Directorate Leadership Team but to the Directorate as a whole as we move forward.
About the role
Working with, and reporting to, the EA to the Director, we’ll rely on you to provide excellent administrative and project support to our key project leads. You’ll also be responsible for supporting the effective communication and collaboration between the Director, DLT and the Directorate in order to help us achieve our strategic and operational objectives. On any given day you might be managing team members’ inboxes and calendars, organising travel, setting up meetings, taking minutes or helping to prepare reports/papers for board meetings. And when it comes to helping with the development and administration of our core systems, again, you’ll get to play your part. In short, you won’t be short of interest, challenge and variety.
We are happy to talk about flexible working, personal growth, and to promote a workplace where you can be yourself and achieve success based only on your merit.
About you
Already with some relevant experience, you’re great at using your own initiative to prioritise your workload according to the demands of the day, anticipating changes and responding professionally, adeptly and positively. You’re also used to providing a high standard of support across a range of activities and projects and adept at building effective and positive working relationships with senior leaders and key stakeholders alike. As well as having excellent communication, advocacy and Interpersonal skills, you’re well organised, great at planning and able to demonstrate discretion and commitment. What’s more, you enjoy working at pace and, while preferring to act autonomously, know how and when to ask for help - and are comfortable doing so. In terms of office IT skills, you’ll need good knowledge of Microsoft Office applications such as Teams, Word, Excel, PowerPoint, SharePoint and Skype.
How to apply
Please click ‘Apply for Job’ below. You are required to submit a CV and a supporting statement which addresses how you meet the points in the 'About You' section of this job description of no more than 350 words per point. Please provide specific examples following the STAR format to describe the Situation, Task, Action and Result. You are also required to address the behaviour below throughout your responses:
- We prioritise diversity and have an inclusive and open mindset
Please note, applications without a supporting statement will not be considered.
Benefits
We offer a wide range of benefits, including 30 days of annual leave, enhanced family friendly policies, pension and interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to work scheme and an employee assistance programme.
Shelter helps millions of people every year struggling with bad housing or homelessness through our advice, support and legal services. And we campaign to make sure that, one day, no one will have to turn to us for help. We’re here so no one has to fight bad housing or homelessness on their own.
To find out more about the role and the benefits of working for Shelter please visit our website. Apply to be part of our team and be the change you want to see in society.
Safeguarding is everyone's business. Shelter is committed to protecting the health, wellbeing and human rights of those we support, and enabling them to live free from harm, abuse and neglect. All our staff will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.
Shelter does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
As Finance and Admin Assistant/Officer, you will be a key support to the Global Senior Finance Manager (GSFM) in delivering strong financial management objectives, whilst ensuring the effective functioning of the UK team. You will support the Global People and Culture Lead in HR and governance to ensure that we have the right systems to support our people and organisation.
To be successful in this role, we are looking for an individual who is a go-getter, has experience in finance administration and strong people skills. This is a great role for an individual who is looking for a dynamic role to take lead in.
We welcome applicants from varied backgrounds, you do not necessarily need to have a financial qualification but must have experience in bookkeeping and strong with numbers, a keen eye for detail, be numerate, and a quick learner. We also offer flexibility in working patterns.
The client requests no contact from agencies or media sales.
The Cathedral is looking to combine the vacant posts of Volunteer Co-ordinator and Adminstration Assistant. The post holder will manage the Cathedral's 250 strong Volunteer co-hort and also help with the Cathedral administration to ensure that the highest level of support is given to Staff, Volunteers, congregants and members of the public to achieve the Cathedral mission.
KEY TASKS
General – Volunteer Co-ordination
• Manage and oversee Volunteer recruitment and training including collation of returns from Volunteers and referees.
General – Admin Assistant
• To assist the Senior Administrator in providing a high level of administrative support to the Cathedral.
Volunteer Recruitment
• Enthusiastically and effectively recruit new volunteers for all appropriate areas of the Cathedral’s work.
• Prepare and ensure effective selection and Induction processes.
• Work within the Cathedral’s Safeguarding Policy, maintaining an excellent and effective relationship with the Cathedral DBS Administrator.
• Develop, with colleagues, new volunteering opportunities.
Volunteer Co-ordination
• Maintain the Volunteer Handbook and Notice Board.
• Develop effective communications for and from volunteers and potential volunteers.
• Maintain best practice in the management of Volunteers and attend training as necessary.
• Arrange the monthly Senior Volunteers’ meeting.
• Arrange the monthly Volunteers’ coffee meeting and any other social gatherings as required.
• Distribute the monthly Chief Operating Officer’s Volunteers’ Newsletter.
• Maintain Volunteer and parish links databases.
• Other duties requested by Chapter through the Chief Operating Officer.
Administration
• Answer queries from callers, providing the first point of welcome and direction to all visitors.
• Respond to all general correspondence, emails, and telephone calls in a timely and appropriate manner.
• Act as first point of contact for the office equipment contractors, liaising with the providers and organising visits by engineers etc as required.
• Manage supplies of paper and small office items such as staplers, files, printer ink etc. ensuring that these are available when required for users whilst managing stock levels appropriately, researching the most cost-effective purchase route.
• Provide business cards as required for Staff.
• Provide efficient parking enforcement administration, acting as point of contact with the parking enforcement contractor, maintaining databases, dealing with requests for suspensions of parking enforcement, cancellations of Parking Charge Notices etc.
• Sort and distribute incoming and outgoing post as required.
• Act as first point of contact for the postage franking machine, liaising with the provider to ensure the machine is fully functioning with appropriate funding levels apportioned at all times.
• Act as first point of contact and to lead on co-ordination and organisation of school carol services.
• Assist with support to the Chapter, Cathedral Council and College of Canons as required.
• Provide support with Cathedral outreach events such as coffee concerts, family fun days, lectures, talks etc. with the agreement of the Senior Administrator.
• Assist the Senior Administrator with the administration of live streaming, liaising with musicians and the live streaming team as required.
• Assist with the administration of the Diary Management Group and management of the Cathedral diary.
• Assist with seasonal ancillary requirements (Christmas trees etc).
• Asist with the administration of Disclosure and Barring Service (DBS) checks.
• Assist the Senior Administrator with the provision of hospitality for ad-hoc services and events.
• Arrange Sunday Morning coffee provision either in the Cathedral or in Seasons. • Administer the flower roster, liaising with flower arrangers and Virgers as appropriate.
• Provide support required for the correct maintenance of the Books of Remembrance, ensuring additional pages are procured in a timely fashion and accurate records kept at all times.
• Arrange and validate documents for DBS applications.
• Any other ad hoc duties as requested by the Chief Operating Officer or Senior Administrator.
The client requests no contact from agencies or media sales.
We currently have an opportunity for a personal assistant (PA) or administrator to join our Global Programmes team and provide comprehensive and proactive support to the Director of Global Programmes. This will include providing high level and effective PA and administrative support (diary management, correspondence, printing and distribution of documents, room bookings, catering, minuting meetings etc.) on a day-to-day basis. You will be responsible for providing a range of administrative support to the Heads of Academy and Grants & Programmes and provide general support and co-ordination across the wider Global Programmes team.
Our Global Programmes Department
The Global Programmes Department advances Battersea’s ambitious plans to play a global role in achieving a positive impact on thousands of dogs and cats. This Department comprises two teams: Academy, which supports the professional development of staff and volunteers in rescues and rehoming organisations and Grants & Programmes, which provides strategic funding and support to organisations and researchers within the animal welfare sector. Through their collective efforts, both teams seek to advance change, by empowering local partners, so that more cats and dogs have a better future. Distinct in their functions, the teams work closely together on developing and delivering programmes with partners in the UK and focus countries around the world.
About us
At Battersea, we aim to never turn away a dog or cat in need of help. We give each one lots of love and expert care and get to know their characters and quirks so we can find them a new home that’s just right for them.
All the knowledge we gather in our centres helps us to improve the lives of the animals we’ll never meet, through our work with other rescue organisations and charities. We also help people make informed choices when getting a pet, we provide training and welfare advice, and we campaign for changes in the law when we see that dogs and cats or their owners deserve better.
Join us and help us be here for every dog and cat, wherever they are, for as long as they need us.
What we can offer you
We offer our employees a wide range of benefits to reward them for the value that they bring to Battersea, to support them in their work, to help improve their health and wellbeing, and maintain a healthy work-life balance. These include:
- 28 days of annual leave (plus 8 days paid public holidays) per year
- Generous pension contributions – up to 10% employer contribution
- Free healthcare cash plan, where you can claim for a range of treatment including dental, optical, physiotherapy, chiropody and acupuncture every year
- Annual interest-free season ticket loans
- Discounted gym memberships and cycle to work schemes
- Life insurance
- Support for your professional and career development, including access to digital and in-person training programmes, leadership and management training, mentoring and much more.
Hybrid working policy
We operate a hybrid working model, with our office-based staff splitting their time between site based and home working. We believe this enables our office-based staff to maintain the benefits of home working, while allowing for collaboration and interaction with our animal-facing staff and maintaining a connection to our cause. As such, you’ll be expected to work in our Battersea office for at least 50% of your working week.
Diversity & Inclusion at Battersea
At Battersea, we are committed to developing and supporting a diverse workforce and inclusive culture in all aspects of our organisation. We aim to ensure that this pledge, reinforced by our values, is embedded in our day-to-day working practices and our work together.
By hearing from and valuing different experiences, perspectives and contributions, we know we can provide the best expert care for every dog and cat who needs us. We welcome and encourage applications from people of all backgrounds, particularly those from diverse ethnic communities and people with disabilities, who we know are currently underrepresented in our workforce.
As a Disability Confident Committed Employer we will ask about any adjustments you may need at application and/or interview stage, and if you are offered a role with us, we’ll talk to you about any workplace adjustments you may need to help you perform at your best.
Closing date: 26th March 2024
Interview date(s): 11th April 2024
For full details and to apply for this opportunity, please click apply and download our recruitment pack. All applications must be submitted before the closing date advertised; we reserve the right to close the vacancy early if a high volume of applications is received.
The client requests no contact from agencies or media sales.
he role will be varied and will involve working across the organisation providing support to both the operational and programme delivery teams. The role will assist the Finance Manager, performing various financial administrative tasks and will also support the community engagement and programme delivery team in varied administrative tasks, including contacting event participants, administering details within our CRM system, assisting with logistics for events such as room booking, catering orders and helping setting up rooms for events.
Key Accountabilities & Responsibilities
- Perform a wide variety of clerical and administrative tasks, supporting the organisation’s operations
- Entering invoice details into Xero/ Quickbooks accounting systems, raising invoices and providing finance administration support to the Finance Manager as required.
- Maintaining mailing lists for course participants, creative producers and community engagement groups. Prepare and distribute correspondence as requested
- Providing administrative support to the Programme and Community Engagement team in terms of sending out invitations, monitoring attendance and assisting with setting up and sending out any surveys or participant evaluation as required
- Providing support for the booking of rooms/catering services or other requirements for the Southampton Forward programme of events.
- Note-taking in meetings as required
- Administration of the volunteer groups
- Conduct data entry to support the charity’s evaluation work
- Attendance at events to support the programme delivery team as required
- Please note this job description is not intended to be all-inclusive, The role holder may perform other related duties as negotiated to meet the ongoing needs of the organisation
Core deliverables and person specification
- Attention to detail
- Eager to learn and develop professionally
- Organised approach to time management
- Ability to prioritise and work to deadlines
- Great communicator
- Friendly and positive approach
- Share our values and commitment to creating a diverse environment at Southampton Forward
Essential
- Experience of office administration
- Excellent IT skills making use of the full MS Office 365 Suite including Outlook, MS Teams, Excel, Word and Powerpoint as required
- Experience of book-keeping or financial administration
- Attention to detail
Desirable
- Qualification in office administration/project management
- Experience using CRM or database management
- Ability to work with changing priorities and sometimes competing needs from other team members
- Excellent data entry skills with a high level of accuracy
- Excellent written and interpersonal skills to be able to communicate with a wide range of people
Visit our website for full details and to apply,
The application deadline is Sunday 7th April at 23:59
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Yeldall Manor is a Christian addiction recovery centre where we see men's lives changing on a daily basis.
If you have admin experience, IT skills, and great attention to detail, we’d love you to join us in this part-time role assisting with administration relating to our supporters and their donations, as well as other admin tasks.
You'd be based in our friendly Finance & Fund-Raising office (in a lovely, rural setting near Twyford, Reading) with four other staff members, and all our roles also involve a lot of client contact, so you will have daily contact with those men whom you are helping. They inspire and motivate us just as much as we seek to encourage and support them.
MAIN TASKS OF THE JOB:
Supporter Relations Admin: Assisting the Administration & Supporter Relations Manager to maximise support (finance, prayer & goodwill) for Yeldall Manor through the development and maintenance of good relationships with the supporters of Yeldall’s work (individuals and churches) including:
- Processing and recording cheque, cash, BACS, standing order and giving website donations
- Sending thank you letters
- Processing and filing gift aid declarations and liaising with Deputy Finance Manager re gift aid submission
- Assisting in the preparation of the monthly prayer diary & quarterly newsletter
- Being part of organising supporter events
- Possibly assisting with updating social media and website
Trust Admin: Contributing to maintaining positive and effective relationships with supportive trust funds through:
- Compiling and maintaining relevant information for trust bids
- Liaising with our Trust Fund-Raising consultants and providing necessary information
- Keeping records of donations, actions and correspondence on the donor management database
Reception/General Admin: Understanding the role of volunteer receptionists and undertaking this role where necessary.
Staff Admin (Training & HR): Assisting the Administration & Supporter Relations Manager with personnel and training administration through
- Keeping training spreadsheet up to date to maintain accurate and up to date records of all training
- Administering DBS & DVLA checks
- Coordinating/updating & uploading policies
- HR filing and scanning as needed
OTHER DUTIES:
- To implement the programme for the benefit and well-being of all residents
- To offer a high level of care and support to all residents during their time at Yeldall Manor, maintaining appropriate professional conduct and boundaries at all times
- To promote Yeldall Manor with churches and professional agencies, speaking to church groups and professionals as required
- To support residents on the Yeldall programmes by interacting with them and encouraging them in their recovery and spiritual growth. To be willing to share your faith with residents and to pray for them if requested
- To uphold at all times the Christian values and ethos of Yeldall in all dealings both internally and externally
- To contribute to the overall running of the Yeldall Manor programme as required and as commensurate with your role
Please check out the job description for more information about this varied role, which would be a great introduction to fund-raising, if you are seeking to move into this sector.
Yeldall Manor is a Christian addiction recovery centre, found in the Berkshire countryside near Reading. For over 40 years, we have been h...
Read moreThe client requests no contact from agencies or media sales.
A leading Not-for-Profit organsation is looking for additonal Administrative Support within the HR and Recruitment team on a 6 month contract paying 13.50-15.50 P/H including Holiday Pay with also an opportunity of applying for the permanent role after 6 months.
Role Overview: As an Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of the organization. You'll be the backbone of our administrative processes, supporting various teams and contributing to there overall success.
Key Responsibilities:
- Office Management: Maintain a well-organized office environment, including managing supplies, equipment, and facilities.
- Communication: Handle incoming calls, emails, and inquiries professionally and efficiently.
- Data Entry and Record Keeping: Accurately input data, maintain databases, and organize files.
- Scheduling and Coordination: Assist with scheduling meetings, events, and appointments.
- Support to Senior Leadership: Provide administrative support to senior executives, including calendar management and travel arrangements.
- Event Coordination: Assist in organizing workshops, conferences, and community events.
- General Administrative Tasks: Handle photocopying, filing, and other day-to-day administrative duties.
Administrative experience alongside a good understanding of microsoft packages is essential. Charity/Not-For-Profit experience is desirable.
What they offer:
- Hybrid Working
- Supportive and Inclusive environment
- opportunities for professional Growth.
- The chance to contribute to meaningful projects that impact lives.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
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