Administration Assistant Jobs
With the creation of a new Facilities Admin Management team within our Property Development team in our Retail directorate we are recruiting for an administrator to support the facilities management team to deliver a broad variety of activities for our retail shop and stores estate of c700 locations.
It is important that we keep our retail estate trading effectively as interruption caused by maintenance issues prevents us from raising valuable income that goes directly into research to prevent heart and circulatory diseases. Therefore, we must proactively and diligently review performance and continually improve our services.
As a Facilities Administration Assistant you'll deliver a high level of admin support to the Facilities Administration Team Leader, Facilities Manager and Senior Facilities Manager to enable them to carry out their roles effectively across the BHF Retail estate.
This will include various admin tasks such as
- raising reactive and planned works orders on the property management system
- record keeping via spreadsheets/database
- liaising with all stakeholders and external contractors as required
- ensuring any H&S issues are resolved as quickly as possible to maximise BAU trading
Working arrangements
This is a blended role, where your work will be dual located between your home and our Northampton Office.
At BHF we believe in the power of being together, so our colleagues on blended contracts can expect to spend some time in their office, at least one day each week, on average. The use of our office spaces is driven in part by your role and the activities you need to do. This may vary from time to time, so you will need to work in a flexible way to unlock your best work for our cause.
Need more help balancing your work and home life? Talk to us about what flexibility is available at the application or interview stage.
About you
With excellent administration skills you will provide multi-disciplinary administrative support to the Facilities Administration Team Leader, Facilities Manager and Senior Facilities Manager to enable them to carry out their roles effectively as possible.
We are looking for someone who is highly efficient with excellent time management skills. You'll have excellent IT skills and will have working knowledge of MS Office, including Word, Excel, PowerPoint and Teams.
With strong communication skills, both verbal and written, you'll be comfortable dealing with colleagues across the BHF and external stakeholders. The ability to build strong working relationships and work effectively within a team is essential.
You'll also have excellent attention to detail and strong customer service skills.
About us
Our people are at the heart of everything we do. By funding research across six decades, we’ve helped keep millions of hearts beating and millions of families together. We’re investing in ground-breaking research that will get us closer than ever to a world free from the fear of heart and circulatory diseases.
We value and respect every individual’s unique contribution, celebrate diversity, and make inclusion part of what we do every day.
Our Equality, Diversity and Inclusion (EDI) Strategy, Igniting Change, along with our internal EDI group, Kaleidoscope, and a growing number of employee network groups (our Affinity Groups), help us create an environment where all our colleagues and volunteers can succeed.
Registered Charity
More than 1000
Our vision is a world free from the fear of heart and circulatory diseases.
Thank you!
Sightsavers implements projects in over 30 countries in Africa and South Asia working to eliminate avoidable blindness and promote the rights of people with disabilities.
Title: Driver Admin Assistant
Location: Benin
Contract: 12-month fixed term contract
Salary: Local Terms and Conditions apply
About the role
We are looking for a Driver and Admin Assistant who will be responsible for transporting office staff, visiting Sightsavers personnel, and consultants as needed. The Driver will also ensure the maintenance and safety of all office vehicles. Additionally, the Driver will perform clerical duties to support the efficient operation of the office.
Responsibilities
- Drive safely within the laws of Benin at all times and with respect for other road users and pedestrians.
- Pick up Sightsavers staff to and from the airport where this service is not outsourced.
- Check fuel, oil, and water daily and fill up as necessary.
- Keep vehicles in a clean condition inside and outside.
- Undertake routine maintenance of vehicles, including simple repairs.
- Ensure vehicles are regularly serviced and advise the Finance & Administrative Assistant when servicing is required and/or when defects/problems arise.
- Make sure all vehicles have reflectors, fire extinguishers, first aid boxes, etc. First aid boxes for the vehicles must be checked regularly to ensure that items used are promptly replenished.
- Keep a maintenance record of vehicles
- Maintain liaison with officials of immigration and embassies for staff entry visas and renewal of passports and work permits.
- Assist in picking up invoices for procuring logistics.
- Perform other duties as required.
This is a highly varied and involved role and the above is not an exhaustive list of duties or required professional skills. Please see the Job Description for full details.
Skills and Experience
The Driver and Admin Assistant will be a responsible and experienced driver with a valid driving licence and a proven track record of driving safely within the laws of Benin. The Driver and Admin Assistant will be reliable, respectful of other road users and pedestrians, and committed to supporting the efficient operation of the office through their driving and clerical duties.
Jobholder Requirements
Essential:
- Valid driver’s license and successful completion of a driver’s test.
- Ability to complete and pass an eye test.
- Proven experience in driving safely within the laws of Benin and with respect for other road users and pedestrians.
- Experience in acting as a driver for staff to carry out official duties.
- Ability to pick up Sightsavers staff to and from the airport where this service is not outsourced.
- Experience in driving vehicles for official errands.
Desirable:
- Knowledge of keeping vehicles equipped with reflectors, fire extinguishers, first aid boxes, etc., and ensuring first aid boxes are regularly checked and replenished.
- Experience in test driving vehicles once a week to ensure they are in good condition.
- Ability to perform other clerical duties as required to support the efficient operation of the office.
Next Steps
To apply for this exciting new opportunity, please complete an application via our recruitment portal. We are particularly interested in learning of your motivations for applying.
As an equal opportunity employer, we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader and qualified people with a disability are particularly encouraged to apply.
Sightsavers is an employer that does not tolerate any form of harassment and has zero tolerance for sexual exploitation and abuse. All potential candidates will be subjected to rigorous background checks and controls.
Please ensure that all applications are completed in English to facilitate the review process.
Closing date: 4 November 2024
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Creflo Dollar Ministries is dedicated to promoting the Gospel of Jesus Christ to every corner of the world, sharing the transformative message of God's love and grace. Our mission extends beyond spiritual outreach; we actively engage in charitable efforts, including feeding people experiencing homelessness and supporting community needs through various initiatives.
Role Overview:
As an Administrative Assistant at Creflo Dollar Ministries Europe, you will play a vital role in ensuring the smooth operation of our ministry. Your contributions will support our mission by providing essential administrative support, enhancing our outreach efforts, and facilitating the daily functions of our office.
Position: Part Administrative Assistant
Responsible to: Office Director
Location: Based in Birmingham
Hours: 24 hours per week (part-time), core hours 8.30 am - 5.00 pm
Salary: £15,000 - £20,000 per annum
Key Responsibilities:
- Administrative Support: Manage calendars, schedule appointments, and coordinate meetings for ministry leaders.
- Communication: Handle correspondence, including emails and phone calls, ensuring prompt and professional responses.
- Document Management: Organize and maintain files, records, and documents, both physical and digital.
- Event Coordination: Assist in planning and executing ministry events, outreach programs, and community service initiatives.
- Volunteer Coordination: Support volunteer recruitment, training, and scheduling to enhance ministry activities.
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Financial Administration: Assist with budget tracking, expense reports, and essential financial documentation.
Qualifications:
- Educational Background: High school diploma or equivalent; additional qualifications in office administration are a plus.
- Experience: Proven experience as an administrative assistant or in a similar role.
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Skills: Strong organisational and multitasking abilities, excellent communication skills, and proficiency in Microsoft Office Suite.
- Attributes: A heart for service, commitment to our mission, and the ability to work collaboratively within a team.
Why Join Us?
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Mission-Driven Work: Be part of a dedicated team passionate about spreading the Gospel and positively impacting communities.
- Personal Growth: Opportunities for spiritual and professional development within a supportive environment.
- Community Engagement: Participate in meaningful outreach programs that address real-world needs.
At Creflo Dollar Ministries Europe, we believe in the power of prayer, compassion, and action. If you are motivated by faith and a desire to serve others, we invite you to join our team and contribute to our mission of sharing God's love and grace.
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Who we are
REDRESS is an international human rights organisation based in London and The Hague that pursues legal claims on behalf of survivors of torture in the UK and around the world to obtain justice and reparation for violations against their human rights. We empower survivors to access justice through human rights cases against governments, civil cases against individuals, and cases where we advocate for law enforcement bodies to prosecute perpetrators under the principle of universal jurisdiction.
Our approach is strategic, so that as well as representing an individual we target the policy reasons that enabled the torture to take place, by building a campaign that uses advocacy, community engagement, and communications to influence change.
REDRESS has undertaken a process of growth and modernisation over the last few years. You can find information about the organisation in the latest Trustees Annual Report. We are strengthening our processes to improve staff development, further enhance our diversity, build our survivor-centred approach, and ensure people with lived experience are part of REDRESS.
The Team
The Administrative Assistant will work within the operations team to support the smooth running of the London office including managing the office environment, managing suppliers, liaising with our IT support, and ensuring administrative tasks are completed efficiently. This role will also support REDRESS’ projects with administrative tasks including support with the delivery of events and organising travel.
Position Profile
The main responsibilities of the role are:
Events support: Assist with delivering internal and external events, including booking flights, hotels, catering, venues, checking VISA requirements, organising interpretation, preparing logistics, drafting forms.
Projects support: Assist with project tasks and support the delivery of activities to strengthen our ‘Community of Practice’ (partner NGOs globally) which includes support with workshops, surveys, follow-up, and newsletters.
Office operations: Support the effective operation of the office, including liaising with our IT providers and supporting staff IT requests, maintaining office supplies, opening and closing the building, helping to keep the office tidy and welcoming, assisting with visitors, and preparing for meetings.
General Responsibilities
The position will contribute to the work of REDRESS as follows:
Human Resources: Assist with the delivery of human resources functions, including the recruitment process. Assist with the recruitment and onboarding of new staff, fellows, and interns.
Financial operations: Support financial operations, including processing expenses claims and expenditure requests.
Managing enquiries: Deal with enquiries by phone, email, and post, and engage with colleagues to respond to them.
Health and Safety: Assist with health and safety assessments and any changes required as a result.
Wellbeing: Assist with the staff peer support group, wellbeing portal, and the social committee.
Database: Support to create and maintain our databases, including mailing lists.
Platforms: Support platforms including the website by uploading content and creating mini sites on Office365 platform.
Communications: Support the Communications team with social media when necessary.
Support to other departments: Provide general administrative assistance to staff, fellows, and interns.
The position is also expected to carry out such further duties as may reasonably be required from time to time by REDRESS.
Person Specification
This is an entry level position, and so we will consider candidates at the beginning of their career, with some relevant experience.
Essential Competencies
The successful candidate will need to have the following essential competencies:
· Educated to degree level and/or at least two years’ relevant experience.
· Relevant experience through internships, volunteer roles, work experience, educational work placements, or other practical experience.
· Excellent written and verbal communication skills in English.
· Excellent organisational skills: multi-tasking, attention to detail, flexibility, time-management etc.
Desirable Competencies
A strong candidate will also have other desirable competencies:
· At least two years' relevant work experience, preferably in the non-profit sector or in an international environment.
· A qualification in administration.
· Good working knowledge of Microsoft Office 365 suite of software, particularly Excel., and Microsoft Platform.
· Skills in a language other than English, in particular French, Arabic or Spanish.
Personal Attributes
To work for Redress, the candidate should have the following personal attributes:
· Happy to work collaboratively as part of a small and energetic team with a wide range of personalities.
· Highly efficient and organised, with an ability to multi-task, show initiative, solve problems, and take a hands-on role when necessary.
· Able to think and work strategically, creatively, and under pressure.
· Able to understand and support the aims, objectives and values of REDRESS and reflect them in all aspects of work.
· Able to work with survivors of human rights abuse with a range of specific needs.
Terms
Reporting. The position is part of the Operations team and will report to the Operations Manager.
Hours. This is a full-time position at 35 hours a week. Evening and weekend work may be required from time to time.
Location. The position is based at the REDRESS office in London.
Flexible Working. REDRESS is an “in-person” organisation and we value team work, but we have a flexible working policy which allows for working from home. This role is currently required to be in the office at least three days a week.
Salary. REDRESS has fixed salary scales, with annual cost of living increases, and the possibility of step increases with strong performance. This is an entry level assistant position, and the salary is £31,681 which is A1 on our salary structure.
Duration. The contract is for a fixed-term of 12 months, but is expected to be extended, subject to funding.
Start date. The position would start in January 2025.
Probation. There is a six-month probationary period.
Pension. REDRESS offers a pension contribution of 10% of salary.
Holiday. There are 25 days of holiday per year, in addition to UK public holidays. The office is also closed between Christmas and New Year.
Status. The candidate must have the right to live and work in the UK. Unfortunately, we cannot sponsor a UK immigration process for this role.
Interview process. We expect to do two rounds of interviews. We may ask candidates to complete a brief written test as part of the process but will provide information on that nearer the time.
· First round Interviews will take place on a rolling basis and will be on-line.
· Final round interview will take place on 27 November 2024 and will be in-person at our office in London.
How to Apply
Please upload to our recruitment portal a single PDF file with:
· A cover letter of no more than one page explaining (a) why you would like to work for REDRESS, (b) how you fulfil the personal specification for the role, and (c) how you will contribute to the diversity of REDRESS.
· Your CV or resume.
Please also complete the anonymous Diversity Monitoring Form. We use the information from the form to tell us about the diversity of the applicant pool for each of the positions that we advertise. We keep the conclusions of the analysis for our records, and the underlying data is destroyed three months after the recruitment closes.
Deadline: 19 November 2024
The client requests no contact from agencies or media sales.
Thank you!
Location: Either in one of our global offices (Bristol or London - UK, Kenya, Madagascar, Belize, Indonesia, Timor-Leste, Senegal), or home-based within countries where Blue Ventures has administrative capacity (Tanzania)
Closing date for applications: 31st October 2024
Contract status: Global post, full-time
Start date: As soon as possible
Contract duration: 1-year fixed-term contract
Remuneration: circa £23,700 gross per annum (UK); circa Ksh780,000 gross per annum (Kenya); circa MGA 9,600,000 net per annum (Madagascar); circa BZD 20,400 gross per annum (Belize); circa IDR 77,293,000 gross per annum (Indonesia); circa USD 4,060 gross per annum (Timor-Leste); circa XOF 3,240,000 gross per annum (Senegal); circa TZS 11,176,000 gross per annum (Tanzania).
Salary Band: E2
We rebuild tropical fisheries with coastal communities
Blue Ventures is a marine conservation organization that puts people first. We support coastal fishers in remote and rural communities to rebuild fisheries, restore ocean life and build lasting pathways to prosperity. Our work began two decades ago in Madagascar’s remote coastal communities and is growing globally.
Across a dozen countries, we’re partnering with traditional fishers and community organizations to design, scale, strengthen and sustain fisheries management and conservation at the community level. We bring partners together in networks to advocate for reform, and share tools and best practices to support fishing communities across the globe.
Summary job description
We are currently recruiting an administrative assistant to support our Donor Stewardship team to ensure effective grant management and fundraising delivery. This is an exciting opportunity to join an ambitious and growing team in a support function. Reporting to the Global Project Development Manager, this is a full-time role on a one-year fixed-term contract. The role will require working closely with overseas colleagues.
The successful candidate will be a motivated, proactive, and highly organised individual with excellent knowledge of administrative systems. You will demonstrate a proven track record through employment and/or volunteer experience of prioritisation, multi-tasking, flexibility, adaptability, and exceptional oral and written communication skills. You will thrive in dynamic, fast-paced, and ambitious environments and ideally have a proven track record in communicating effectively and professionally and managing competing priorities to meet deadlines reliably.
We are looking for an individual who is open to new ideas, embraces innovation, and can demonstrate experience building effective working relationships. Applications will be assessed based on candidates’ alignment with BV’s core values and mission to support human rights-based approaches to marine conservation and fisheries management.
Please see the attached job description for full details.
The client requests no contact from agencies or media sales.
Thank you!
You will be responsible for ensuring accurate processing and recording in accounts and administrative matters, processing invoices and performing bank reconciliations. You will also work with colleagues in The King’s Foundation ensuring compliance with policies and procedures of The King’s Foundation.
This role offers the opportunity to grow and develop within The King’s Foundation. As you become more familiar with our financial processes and systems, there will be opportunities to take on greater responsibility, including involvement in more complex financial tasks and projects. You will have the chance to work closely with senior members of the finance team, gaining valuable experience and insights into the wider financial operations of the organization.
The client requests no contact from agencies or media sales.
Thank you!
We are looking for a friendly and enthusiastic appointments administrator who has excellent communication skills to work within our team, as you will be the first point of contact for our clients and people accessing Beacon.
Our ideal candidate is committed to providing a high standard of accuracy in thier work, as you will be responsible for maintaining up to date records and data.
You will be professional in your approach, have fantastic listening skills and are committed to providing a high standard of care in your work.
You will have previous experience of working in a fast paced office environment, where you will have skills in multi tasking and organisation to meet the demands of the service, alongside working collaboratively within a team and are proactive in problem solving.
Although training to use our systems will be provided, you will have some digital competence and understanding to fulfil the administrative requirements of the role.
We are committed to building an inclusive and diverse team at Beacon and would particularly welcome applications from under represented communities including, LGBTQIA+, older applicants and global majority communities.
The hours for this role are 20 per week, over the course of 4 days. This position will require evening work as well as some flexibility in the case of sickness or annual leave within the wider appointments team.
Proposed Shift Pattern:
Monday 4:15pm - 9:15pm
Wednesday 8:45am - 1:45pm
Thursday 1:00pm - 6:00pm
Friday 10:00am - 3:00pm
There may be some flexibility within this pattern of shifts, please give us a call if you would like to find out more.
The salary for this role is £23,400 pro rata per annum pro rata.
Beacon is a charity empowering people to have good mental health and improving the lives of others. To enable us to do such brilliant work, we provide a supportive and welcoming environment for our teams.
Alongside the ability to expand your skills and development through the diversity of tasks, we will also offer:
- CPD opportunities and training
- Staff counselling scheme
- 31 days annual leave including bank holidays, rising to 35 after 4 years
- Pension with 3% employer contribution scheme
- Charity Discount Worker Scheme
- Cycle to work scheme
- We are a real living wage employer
Please apply by submitting a CV and Covering letter before 5pm on Tuesday 5th November 2024.
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
The HR & Administration Assistant will support the HR team in providing an efficient and streamlined service to WHAG for all HR-related administrative tasks. This role has a wide remit which includes the efficient and effective smooth running of WHAG’s HR functions enabling WHAG services to be delivered and being an effective team member, You will act as an integral part of the HR Team offering support to the wider organisation.
WHAG is a leading charity delivering quality support services to vulnerable homeless women, young parents and women men and their families who are affected by domestic abuse, across the of North West England. Improving the safety and life opportunities of the people who use our services and supporting them in their recovery.
We support the people we work with to overcome the experiences they have had. We empower them to build up the skills and resources they need to take control of their own lives, access a tenancy of their own and maintain a quality of life in the long term. We give them the information they need to make positive choices about their futures.
As well as delivering courses to our staff WHAG delivers Healthy relationship training to employers and schools to assist in the education and prevention of Domestic abuse.
Our Vision - To support and empower vulnerable women and those affected by domestic abuse.
Our Mission - End Domestic Abuse, Homelessness, and relationship breakdown.
Our Values - Empowerment, Choice, Change, Strength
Guiding Principles - Our guiding principles help define how we will act at all times through the development and delivery of WHAG in the future.
Please provide a cover letter regarding how your meet the person specification.
The client requests no contact from agencies or media sales.
Thank you!
Salary: £24,000 - £27,500 FTE depending on experience
Hours: Full time: 37.5 hours pw (would consider part time: minimum 30 hours pw)
Benefits: We want all our employees to feel valued and engaged and are committed to offering a positive working culture along with a good work-life balance. As well as ensuring they pay their employees fairly, they offer the following benefits: Flexible working, Generous annual leave, Private Medical Insurance, including dental and optical, Pension Scheme, Sick Pay, Death in Service, Employee Assistance Programme, Bike Loan Scheme, Cycle2Work Scheme, Eyecare, Discount Portal.
Closing date: Sunday 10 November 2024
Interviews will be held week commencing 18 November 2024 in Peterborough
No agencies please
Be a part of an energetic and vibrant team who are driven by the desire to improve the lives of people living with kidney disease. Our vision is the day when everyone lives free from kidney disease.
We are seeking an enthusiastic, organised and responsible addition to the Executive Team to provide additional support, working closely with the executive assistant to the chief executive. This is a new, key role to enable timely, effective and confidential administrative assistance to the chief executive and senior staff.
The successful candidate will enjoy working with a range of external partners and assisting our Board of dynamic and highly committed Trustees.
You will have excellent administrative and organisational skills and a commitment to high standards. With the ability to prioritise and plan your own workload, you will be a confident user of Microsoft Office applications. You will have experience of planning and coordinating meetings as well as taking minutes of meetings.
You will need to have a professional and sensitive approach in dealing with confidential information and have excellent written and oral communication skills to work with our external stakeholders and major supporters.
If you are interested in the position, please complete the online application form and submit together with your CV.
We are committed to providing equal opportunities for everyone and encourage applications from all sections of the community.
About Kidney Research UK:
Kidney Research UK is the leading charity in the UK focused on funding research into the prevention, treatment and management of kidney disease. Our vision is the day when everyone lives free from kidney disease and for more than 60 years the research, we fund has been making an impact. But kidney disease is increasing as are the factors contributing to it, such as diabetes, cardiovascular disease and obesity, making our work more essential than ever.
At Kidney Research UK we work with clinicians and scientists across the UK, funding and facilitating research into all areas of kidney disease. We collaborate with partners across the public, private and third sectors to prevent kidney disease and drive innovation to transform treatments.
Over the last ten years we have invested more than £65 million into research. We lobby governments and decision makers to change policy and practice to ensure that the estimated 7.2 million people living with all stages of kidney disease in the UK have access to the most effective care and treatment, and to make kidney disease a priority.
Most importantly, we also work closely with patients, ensuring their voice is heard and is at the centre of everything we do, from deciding which research to invest in to how we plan our priorities and our work across the charity.
Those patient contributions are vital, always helping us and our partners to understand what life is like with kidney disease, always ensuring we see the patient behind the treatment and always reminding us that behind every statistic and every number is a person – the patients and the carers who inspire our mission and push us forward to make a difference and change the future of kidney disease.
You may have experience in the following Executive Assistant, Personal Assistant, Office Administrator, Senior Office Administrator, Senior Administrative Coordinator, Board Secretary, Administrative Support Officer, Executive Secretary, PA to Directors, Administrative Coordinator, Charity, Charities, Third Sector, Not for Profit, NFP, etc.
REF-217 457
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Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
At EMERGE 3Rs, our volunteers are the heart and soul of our charity. They fulfil many varied roles and without them EMERGE’s activities, including Touch Wood and FareShare Greater Manchester, would have far less social and environmental impact.
Our Give & Gain employability programme is aimed at enabling people to develop the skills, confidence, and aspirations needed for job success. We support people from all backgrounds who face barriers to employment and whose skills often go unused or undiscovered.
Working with the Volunteering team and other key staff, this role assists in promoting the benefits and opportunities of the Give & Gain Programme at EMERGE. You will help us to recruit additional volunteers from the local community and beyond, by identifying and connecting with new networks and operational partners. You’ll be a strong communicator, happy to jump on the phone or take the lead at in-person recruitment events. You’ll be an experienced administrator with good data management skills to ensure we can accurately report to funders on our outreach and track the volunteers who participate in the programme. An understanding of handling confidential data, meeting targets and deadlines, and experience in recruitment are key skills for this role.
Once you've applied via Charity Jobs, we will contact you separately with an application pack which includes an application form.
The client requests no contact from agencies or media sales.
Thank you!
The role:
A position has become available for a part time Executive Assistant to join our friendly team based in Southampton. The main purpose of the role is to support the CEO and manage the day-to-day operation of our office in Southampton.This is an interesting position with occasional travel in the UK. The successful applicant will need to have excellent communications and interpersonal skills as well as sound organisational and administrative skills, including IT literacy and the ability to prioritise tasks, as necessary. If you are experienced, then this is a perfect opportunity to join a fantastic company that is passionate about seafarers’ welfare. MNWB are prepared to consider hybrid working.
Competitive salary + benefits + contributory group personal pension scheme.
MNWB is an equal opportunities employer so we want you to have every opportunity to demonstrate your skills, ability and potential. Please let us know if you require any assistance or adjustment so that we can help with making the application process work for you.
You will be required to provide proof of your eligibility to work in the UK
To apply, please submit your CV and supporting statement outlining your interest in the post and how you meet the points in the person specification. The closing date for applications is Sunday 17 November at 10pm.
Registered Charity
6 - 10
Improving the lives of seafarers and fishers by raising welfare standards in collaboration with our stakeholders.
The client requests no contact from agencies or media sales.
Thank you!
Sightsavers is looking for an HR Administrator to join our busy HR Operations team
Salary: £23,000 - £25,000 depending upon experience
Location: UK remote - with monthly travel to Haywards Heath, West Sussex
Contract: 12-month fixed-term maternity cover contract
Hours: This is a full-time role with some flexibility around hours worked and lots of home working
We are looking for an HR Administrator to help us ensure that all administrative and transactional support is provided to the highest standard, to meet the operational needs of our global organisation.
The HR Administrator will be responsible for maintaining and updating data in the HR Information System and resolving service desk requests and enquiries from managers and employees. There is also the opportunity to assist on specific project work within the HR Operations Team relating to HR systems, legislative changes, processes and procedures.
Key duties will include:
- Inputting changes to employee records including new starters, leavers, absence, and contract extensions.
- Helping employees use HR systems, assisting with login, navigation and user queries.
- Support with the development of HR systems, assisting with testing and feedback as needed.
- Setting up new employees on our HR information system (HRIS)
- Offboarding tasks, including HRIS administration, paperwork and payroll notification.
- Drafting consultancy contracts
- Providing timely, first line support to employees and managers in response to queries and request submitted via the Service Desk, escalating as necessary
- Supporting ongoing team activities
This is an ideal opportunity to build on your existing HR Assistant experience within a fast-paced international organisation. To succeed in this role you will need:
- Proven experience in a HR Assistant or similar role (Essential)
- Ideally experience within a global or complex organisation
- Demonstrable planning and prioritising skills
- Experience working in a fast-paced environment, multi-tasking and delivering to deadlines
- Knowledge of HR systems and intermediate level knowledge of Microsoft systems such as Excel, Word and SharePoint
- Excellent communication skills
- Strong customer service skills
- Integrity and the ability to maintain confidentiality
- A commitment to equality of opportunity
For contractual reasons, the successful candidate MUST be based in the UK with ongoing Right to Work in the UK. Candidates are welcome to demonstrate their ability to match the person specification by expanding on how their experience, training and/or qualifications might have provided them with the knowledge or skills required for the role. Successful candidates will be appointed on merit. This is a varied role, please read the full job description for further details.
Benefits
Sightsavers offers some fantastic benefits. Our comprehensive benefits package includes generous annual leave allowance, pension, season ticket loan, cycle to work scheme, discounted gym memberships and wellness discounts. If you choose to work in or are visiting our collaborative, modern office space, you will find it an easy 20-minute train journey from Brighton or 45 minutes from London.
Next steps:
To apply for this exciting opportunity, please complete an application via our recruitment portal. We are particularly interested in learning of your motivations for applying. Please note that there will be an expectation that you can visit our modern and collaborative offices in Haywards Heath, West Sussex (RH16 3BW) on a monthly basis – probably a Tuesday.
Remote interviews will take place on Tuesday 20, Wednesday 21 and Thursday 22 November and the evaluation process may include a role-typical task. We would like the successful candidate to be available to start in January 2025.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
UKMT is a charity that exists to advance the education of children and young people in mathematics. We do this by working with hundreds of volunteers across the UK to organise Competitions and Challenges promoting problem solving and teamwork and other mathematical enrichment activities.
As Executive Assistant, you will operate at the heart of the organisation, providing crucial professional support to the Director and Officers of the Trust on various aspects of operational management. This will involve working closely with the Chair, Secretary, Treasurer, Chairs of Board Committees and Director, and playing a pivotal role in fulfilling the annual reporting commitments to external bodies. This role requires the ability to deal appropriately with sensitive and confidential information.
Position: Executive Assistant
Location: Leeds - Thorpe Park (Hybrid working)
Salary: UKMT Grade B10 - C15 (Salary range £31,670-£35,500 dependent on previous experience)
Post type: Full time
Contract: Permanent
Reports to: Director
Annual leave: 25 days plus 3 days to be taken between Christmas and New Year, when the trust is closed
How to apply: Submit a CV and a short statement (no more than 300 words) explaining what interests you about the role, and how you meet the essential criteria outlined in the person specification.
The deadline for applications is 17:00 on Friday 8 Nov. However, we will sift applications as they are received, and expect to conduct interviews from w/c Monday 4 Nov. The vacancy may close early if a suitable candidate is found.
Main duties:
- Board Administration: You will support the Secretary in planning and overseeing the running of Trustee elections; oversee the induction programme for new Trustees; maintain the website to ensure that it remains up to date with membership records and terms of office; assist with the servicing of Board Committees and act as Minute Secretary if required, producing accurate and timely minutes.
- Director: You will provide administrative support to the Director, calendar management including coordinating meetings, draft agendas, prepare minutes and arrange logistics e.g. venue selection, room bookings and refreshments. You will conduct research and analysis on topics as required. You will draft and revise correspondence, reports, presentations and letters, and support the Director in maintaining and enhancing relationships with volunteers, funders, and other external partners.
- Communications: You will assist the Director and Board with both internal and external communications and maintain up-to-date mailing lists and databases.
- You will develop and maintain a central monitoring log of statutory returns made by the organisation to various regulatory bodies, and liaise with the Risk & Compliance Committee in preparing the annual report. You will play a pivotal role in ensuring the fulfilment of annual reporting commitments to external bodies such as Charity Commission and Companies House. You will create and maintain a register and review cycle for organisational policies.
- You will provide oversight for the timely management of leases and contracts and ensure that insurance and contracts are in place to provide required cover.
- You will provide administrative support to the Director for routine HR operations, including recruitment processes.
- You will provide assistance with additional administrative duties as required.
Person specification:
The successful candidate will be a highly organised administrator, with a wide range of skills, who will be able to provide guidance to the Director and Officers across UKMT’s governance and executive activities. They will operate with confidence and agility in interactions with a range of stakeholders including staff, volunteers, Trustees, and sponsors. The role does not have line management responsibilities.
Essential
- Degree or professional qualification in business management, administration or any other relevant field OR significant experience in administration in lieu of a formal qualification.
- Exceptional interpersonal abilities, showcasing initiative, teamwork, and adaptability to manage competing priorities effectively. Demonstrable ability to prioritise and ensure key deadlines are met.
- Demonstrated capability to source information from a broad array of sources and networks, and summarise clearly and concisely in written or verbal briefings.
- Independent judgement and the autonomy to work without direct supervision in response to new and unfamiliar challenges or tasks.
- Proficient in the use of Microsoft Office suite, Google Drive, and various social media platforms, reflecting a strong understanding of electronic communication tools.
- Discretion and tact in handling sensitive and confidential information.
Desirable
- Proven experience in roles of similar nature, with a strong preference for candidates with experience of working in a field relating to the education of children.
- Flexibility to work occasional weekends and evenings to contribute to trust activities.
Please note, the successful candidate must pass an enhanced and barred list criminal record check from the Disclosure and Barring Service (DBS) as a condition of taking up this role.
Submit a CV and a short statement (no more than 300 words) explaining what interests you about the role, and how you meet the essential criteria outlined in the person specification.
The deadline for applications is 17:00 on Friday 8 Nov. However, we will sift applications as they are received, and expect to conduct interviews from w/c Monday 4 Nov. The vacancy may close early if a suitable candidate is found.
Registered Charity
11 - 20
UKMT is a charity that exists to advance the education of children and young people in mathematics.
The client requests no contact from agencies or media sales.
Thank you!
Job Title: Retail Operations Administrator
Location: London
Salary: £27,104.62 per annum
Weekly Hours: 35
Reference: YMC1047962
About YMCA England & Wales:
At YMCA, we are committed to helping young people, families, and communities across England and Wales thrive. Our Retail Operations play a crucial role in supporting this mission by generating vital funds through our charity shops. If you are passionate about making a difference and eager to build your career within a purpose-driven organization, this could be the perfect opportunity for you.
Job Description:
We are seeking a detail-oriented and proactive administrator to join our team at YMCA England and Wales. In this role, you will provide essential administrative support to our field and support teams, ensuring smooth and efficient day-to-day activities. This is an excellent opportunity for an organised individual looking to advance their career in a fast-paced, supportive environment, with the potential to grow within the YMCA family.
Key Responsibilities:
- Print, pack, and dispatch resources to stores and field teams
- Respond to phone calls and emails, utilising standard templates where applicable
- Coordinate hotel and meeting room bookings for team meetings and events
- Provide administrative support to field and support teams
- Deliver exceptional customer service to stores and customers
- Perform accurate data entry and maintain administrative records
- Assist with other administrative tasks as needed to ensure operational efficiency
Skills we are looking for:
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong communication and customer service skills
- Excellent organisational abilities with a keen attention to detail
- Capacity to handle multiple tasks efficiently in a fast-paced environment
- Previous experience in retail is advantageous
Why join us?:
At YMCA, you’ll be part of a team that makes a real difference in the lives of people across England and Wales. We offer a welcoming, inclusive working environment and opportunities for career growth within the charity sector. If you are committed to supporting our mission and are ready to take on a dynamic administrative role, we’d love to hear from you!
What you can expect:
-Competitive pay and generous allowances regarding holidays, healthcare, pensions, life assurance and maternity/paternity/adoption leave, employee assistance programme, annual season ticket loan* and subsidised gym membership* (*upon successful completion of probation)
Our recruitment process is anonymised and candidates' names are hidden. We welcome and encourage job applications from people of all backgrounds, particularly those from disabled and Black, Asian and Minority Ethnic (BAME) candidates. Safer recruitment is important to us and the successful applicant will be asked to provide two references. They will also be required to complete a safeguarding self-declaration, safeguarding training and undertake a DBS check.
How to apply:
If you believe you have the skills and enthusiasm to excel in this role, please submit your CV.
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
JOB DESCRIBTION
Job title: Executive Assistant to the CEO
Contract: Part time, 3 days/22.5 hours per week. Flexibility regarding working pattern: hours could be worked across 3 or 4 days in the week. Permanent contract.
Salary: £16,799 pro rata (£28,000 full time equivalent)
Manager: Gestalt Centre CEO
Location: Working in-person at the centre at London Kings Cross and remotely.
ABOUT THE JOB
Job Purpose
We are looking for a people-oriented senior level administrator to provide administrative support to the Gestalt Centre CEO and the workstreams she manages. An important role in the organisation, working with senior leadership and across teams, in a welcoming and supportive environment with opportunities to learn and grow on the job.
ABOUT US: THE GESTALT CENTRE
We are the Gestalt Centre, an established therapy not-for-profit organisation, supporting the mental and psychological well-being of individuals, groups, and organisations. We are a dynamic charity that runs, accommodates, and supports a number of counselling, psychotherapy, personal and professional development courses, and a range of therapeutic practices that enhance mental and psychological wellbeing.
As Gestalt Centre, our relationship with people who work for the centre starts from a place of trust. We see our structure as an organisational shape that we use to organise ourselves. What matters for us is how we all work together. We prioritise collaboration and ‘horizontal’ consultative decision making with individual and collective responsibility and accountability.
OUR VISION is a world were meaningful and fulfilling relationships lead to wellbeing and positive change in people’s lives.
OUR PURPOSE is to promote the mental and psychological well-being of individuals, groups and organisations through Gestalt education, training and practice.
Gestalt is a life-changing approach to life, counselling, and psychotherapy. It enables people to develop meaningful relationships, navigate change and lead fulfilling lives by creatively utilising their own resources, skills and strengths.
To apply please forward to Archie Rotap your CV and a supporting statement of no more than 2 pages, outlining how you meet the job requirements and the value you’ll bring to it.
Looking forward to hearing from you!
The client requests no contact from agencies or media sales.