Appointment of a Cathedral Administrator / Chief Operating Officer

The Dean and Chapter of St Davids Cathedral are seeking to appoint a Cathedral Administrator / Chief Operating Officer for the Cathedral, with overall responsibility for the lay administration, non-liturgical governance and operations of the Cathedral.  Accountable to the Dean, the Chief Operating Officer will develop and drive the implementation of the Cathedral’s strategic agenda under the Dean’s leadership.

Job Description

The Cathedral Administrator / Chief Operating Officer is the most senior administrator in the Cathedral and is responsible to the Chapter for the administrative support and functionality and matters of statutory compliance across the Cathedral’s operation, working in close collaboration with, and under the direction of the Dean.

• Strategic Leadership
• Cathedral Operations and Management
• Governance and Administration

Please note - the closing date of the role is 13th January 2020. 

Hammersmith, Fulham, Ealing & Hounslow Mind provides mental health services in the boroughs. We are looking for an enthusiastic, passionate and hardworking individual to join our Youth Services Team.

The Role

The Administrative Assistant is responsible for supporting the Youth Team Administrator to deliver a proactive and comprehensive administrative and secretarial service to a multi-disciplinary mental health and emotional wellbeing Youth Services team, enabling the team to operate effectively and efficiently.  Administrative duties will include record keeping and data input and the provision of administrative assistance to all aspects of the support planning function in order to ensure that a high standard of care can be provided to our clients. 

Are you an experienced HR Administrator who is keen to develop a career in Human Resources? You will be joining our small People Services team based in the beautiful grounds of RHS Garden Wisley. 

You will be responsible for providing HR admin support on a wide variety of processes across all RHS locations.

You will have excellent customer service skills and the ability to juggle a high administrative workload. You will also have experience of using an HR or recruitment database and knowledge of HR processes and procedures. We are looking for somebody who is calm under pressure, has strong attention to detail and is able to establish good working relationships with internal customers.  

We have been the force behind gardening for more than 200 years, and today our aim is to enrich everyone’s life through plants and make the UK a greener and more beautiful place.  This is an extremely exciting time for us as we are making a landmark investment of £160 million into a range of projects, which will not only greatly enhance our gardens, but also increase our contribution to the community, education and to the role of horticultural science.

We offer a wide range of benefits as part of your employment package which include access to our award winning gardens and shows, 25 days holiday, life assurance and a Group Personal Pension Plan.

We value diversity and welcome applicants from all backgrounds.

Strictly no agencies please.

Waverley Abbey College provides part-time undergraduate and postgraduate programmes in Counselling and Spiritual Formation, as well as vocational courses that provide access to our Higher Education provision.

As one of our Programme Administrators, you will be a key player within the Waverley Abbey College team. Your role will help us deliver high-quality higher education programmes, courses and conferences.

Working as part of a busy team, you will be involved in all aspects of programme administration, including liaising with and supporting students and tutors, maintaining student records and co-ordinating each teaching session. You will be responsible for arranging lecture rooms, accommodation and meals on behalf of college staff and students.

To be successful in this vital role, we require you to have experience in the use of databases and spreadsheets, to work accurately (with figures and text), and to possess strong communication skills. Knowledge of Student Records systems and an understanding of higher education administration would be really useful.

Waverley Abbey College is part of CWR, a Christian Charity, and you therefore need to be supportive of and in sympathy with our aims and ethos.

We are looking for a friendly person with excellent customer service skills to be the face of BSR! This is an exciting opportunity for someone who enjoys working with people and is looking for a varied role in a small but perfectly formed organisation.

The British Society for Rheumatology (BSR) is a UK wide membership organisation for health professionals in rheumatology. The BSR works to promote excellence in the care of people with rheumatic and musculoskeletal disorders and to support those delivering care at every step. The BSR works to ensure that clinicians, nurses and health professionals are educated and trained to provide high quality care. Our members look after every stage of life; children, adolescents and adults, across the whole patient pathway.

Role purpose

BSR owns and is responsible for its headquarters, Bride House and for the health and safety of our staff and visitors. The building has five floors with the BSR occupying the 3rd and 4th floor. The 1st floor is occupied by tenants who have a common interest in musculoskeletal and other health related issues. The 2nd floor is occupied by a commercial tenant. The Front of House & Operations Administrator role sits within the operations department within BSR, but their duties will include providing receptionist and facilities support to all the organisations in the building. This will include receiving and transferring calls, receiving and directing guests, contractors and other visitors.

The post-holder will be the face of BSR and be a crucial member of the team conveying the professional approach, brand and reputation of the society.  The postholder will also manage the diaries of both the BSR President and Chief Executive. 

Key responsibilities:

Front of House Duties

• Receive and direct BSR and tenants’ guests
• Record all arrivals and departures in the visitors book; issue passes to visitors and staff
• Receive contractors and inform the operations department; maintain the contractor log book, ensuring contractors are recording their activity
• Take calls and re-direct according to the directory provided
• Maintain the room booking schedule
• Set up meeting rooms and/or assist committee managers with the set up for their committee meetings; assist with teleconferencing and videoconferencing during committee meetings
• Order and receive lunch bookings, refrigerate if necessary, and set up the lunches for each committee meeting on the day
• Organise travel booking for members and staff using the preferred supplier, and support staff with arranging couriers and taxis
• Receive, and sort incoming post into labelled trays; accept deliveries for staff or tenants and inform them of arrival; send outgoing post and organise Special, Recorded Deliveries or parcels as necessary
• Report any security, technical or other issues to the Head of Operations & Membership
• Perform the role of fire warden for the ground floor

Ground floor meeting rooms:

• Ensure that meeting rooms are clean and tidy each morning and throughout the day, e.g. check all chairs are in the correct place, replenish water, glasses, pens, pencils and paper pads
• Set up room for specific requirements; e.g. flipcharts, checking Wi-Fi is working, checking AV and computer equipment is working, assisting with the movement of sliding walls to enable changes to the spaces.
• Order stock from suppliers online and replenish stock in the kitchen once a week; take delivered stock to basement on arrival.

• Check and distribute milk supplies to the ground floor kitchen on a daily basis and regularly checking use by dates.
• Keep the coffee/tea point equipment and area clean and tidy.

Diary management and other administrative duties:

• Diary management for CEO and BSR President
• Maintain stationery stock in the basement and order if stocks are low.
• Purchase stamps when stocks are low.
• Monitor generic BSR and junk mail inboxes
• Check that voicemail messages have been listened to and actioned
• Perform ad hoc tasks as required

Inclusion & diversity statement

BSR is committed to encouraging inclusion, equality and diversity among our workforce, and eliminating unlawful discrimination, harassment and victimisation by complying with the Equality Act 2010.

We want a working environment free of all of the above, where individual differences and the contributions of all staff are recognised and valued.

To do this, we will proactively tackle discrimination and disadvantage and ensure that no individual or group is directly or indirectly discriminated against for any reason.

BSR values statement:

Leadership - we drive excellence in rheumatology care

Collaboration - we listen, we learn, we improve

Openness - we are inclusive and accessible

Celebratory - we support and celebrate success

Personal Specification

Training, experience & qualifications

GCSE Maths and English (or equivalent)

Customer service experience gained in a receptionist or front of house role

Good organisation and planning skills

Ability to manage own workload and conflicting demands

Understanding of and commitment to confidentiality

Ability to understand and follow instructions

Adherence to protocols and standards

Willingness to work cooperatively in a team

Ability to work calmly under pressure and manage expectations

Positive and professional approach

Experience in diary management

Recognised customer service qualifications

Experience of working in a professional membership organisation, preferably of a medical specialty.

Knowledge & skills

Working knowledge of using Windows, Microsoft office and Outlook.

Knowledge of switchboard systems or telephone systems

Excellent oral and written communication skills

Excellent client care and customer service skills both on the telephone and face to face

Must be eligible to work within the UK.

Do you:

• Like working with numbers and have an eye for detail?
• Have good communication skills and enjoy being part of a vibrant team?
• Want your work to help vulnerable children and the Christians supporting them around the world?

Viva is inspiring lasting change in children’s lives through the power of collective action because we have a vision to see children safe, well and fulfilling their God-given potential.

We believe that a network of churches and community organisations, locally focused and united in purpose, is the best possible vehicle for bringing lasting change for children.

We are reaching over 2 million children in 27 countries through our 38 partner networks, which comprise over 4,000 churches and community organisations.  Our goal is to grow over the next 10 years so that we are improving the lives of 5 million children.

We are looking for a new Finance Administrator to join our team, following an internal promotion.  You will assist the Finance Manager in the running of the finance department, administering all day-to-day income and expenditure transactions.  You will be responsible for Viva’s global accounting entries and bookkeeping, based in our Oxford office but working closely with our US, Hong Kong and Uganda offices.

You can be part of this incredible work, making a real and lasting difference for children.

To apply, please click on the 'Apply Now' button for full application details. The closing date for applications is midnight on Wednesday 1 January.  Interviews will be held on Wednesday 8 January 2020.  If you wish to have an informal conversation about the role with Adam Perryman, Chief Operating Officer, please call the Viva office prior to 23 December to arrange this.

This is either a part-time or full-time position (22.5-37.5 hours per week) dependent on the successful candidate’s preference.  The full time salary is £20,000-£24,000 (depending on experience).

We are looking for an experienced, driven and proficient Website Officer to join our ambitious Digital Team, which is part of a wider, creative and high performing Communications Team.

At Practical Action we believe that to deliver our mission and vision we need to connect and engage more people meaningfully in our cause. We have invested in refreshing our brand as well as building a new website, to attract and engage new audiences and deepen our relationships with existing ones. The Website Officer role will be critical in ensuring the website delivers on these objectives and provides a superior digital experience for our audiences.

Reporting to the Digital Manager you will be responsible for managing our group website, as well as supporting website editors and managers of our sub-sites, providing a consistent website experience and ensuring the stability of our website infrastructure.

In addition the Website Officer will work with our specialist agency partners to manage any new development or optimisation work required.

Journey optimisation will be a key focus. Using data insight and a test and learn approach to continuously improve our user journeys and SEO. This includes providing a more intuitive and user-friendly donation experience and realizing our future ambitions of a full e-commerce experience.

Content creation and development is key to supporting our new brand and telling our story of change in a compelling and engaging way. Working closely with all website editors, including those in our international offices, you’ll provide support, training and guidance in best practice.

About you

You will have a solid understanding of custom websites using 3rd party integrations and user journey design. With at least 2 years’ experience in a similar role, you will have a track record of delivering results through data-driven UX optimisation.

You must be comfortable with HTML, CSS and website infrastructure, and have a good technical knowledge of website content management systems. Working well within a team is a must as you will be collaborating with colleagues across the communications team and beyond to deliver on campaign digital activities.

You will be highly organised, a confident problem solver and comfortable with providing expert advice to a range of stakeholders. Some experience of international development or the charity sector is desirable but not essential.

Why join us?

The opportunity to work for an organisation that is making a positive difference to the lives of people worldwide, a friendly and supportive culture, working with values driven and highly engaged colleagues, work life balance and flexible working – these are just some of the reasons we think Practical Action is a great place to work.

Our brand new open plan offices are located in the centre of Rugby and near to Rugby train station but we also offer free parking.

In addition, we offer the following benefits:

• Full time roles are contracted at 35 hours per week.

• Flexible working hours are encouraged and enabled – depending on the role, remote working is possible.

• 26 days holiday rising with continuous service, in addition to public holidays.

• A pension scheme that new employees can join from day one of employment - employer contributes 10.5% of salary and the employee contributes 5%.

• Enhanced family friendly policies, including maternity, adoption, paternity and shared parental leave.

• Life assurance (3 x annual salary).

• Bike to Work scheme.

About us

Practical Action is a change making organisation that works in unconventional ways. We put ingenious ideas to work so people in poverty can change their world.

We do things differently, so answers that start small can grow big - bringing people together in bold collaborations, using innovation and knowledge to build futures free from poverty and help shape a world that works better for everyone.

Additional information

We treat all applications for employment on their merits and do not take into consideration any factors that are not relevant to the job such as disability, race, age, religion, gender, gender reassignment or sexual orientation.

Practical Action are committed to safeguarding and protecting children and vulnerable adults and as such candidates will be subject to pre-employment checks.

Please note that should we recruit a suitable candidate before the closing date, we will close applications earlier than the specified date.

The successful applicant must have the pre-existing right to both live and work in the UK.

Closing date for applications: Friday 3rd January 2020

Interview dates: Thursday 9th January / Friday 10th January 2020

Please apply through our Practical Action website

Humanists UK seeks an experienced and highly organised Office and Administration Manager to lead our office administration team and deliver a first-class service for the organisation.

You will need to be personable with a positive ‘can-do’ attitude. You will be working with and leading the Administration team as well as being a point of contact for office issues.

The Office and Administration Manager will lead, manage, develop and continuously improve effective administration and support for all departments.

You’ll require good organisational & team management skills. Experience in line managing staff is essential as is being able to adapt to changing priorities at a moment’s notice.

Alzheimer’s Research UK is the UK’s leading dementia research charity dedicated to diagnosis, prevention, treatment and cure. Backed by our passionate scientists and supporters, we’re challenging the way people think about dementia, bringing together the people and organisations who can speed up progress, and investing in research to make life-changing breakthroughs possible

We’re looking for a proactive and enthusiastic administrator to join a fast-moving team and provide vital support to the Supporter-led Fundraising team at Alzheimer’s Research UK. The roles will be crucial in providing excellent customer service to our current community fundraising supporters through prompt, helpful, professional and friendly contact.

We’re looking for someone with strong communication skills who can support various teams, manage a busy workload, lead on projects and help to develop new team resources and tools.

Fundraising experience is not essential for the role, but we’re looking for someone with the drive and passion to change the future for those affected by dementia. The successful candidate will be enthusiastic, want to learn and develop and be keen to get involved.

Main tasks of the role:

• Responding to fundraiser queries and requests in a timely and professional manner.
• Planning and implementing stewardship plans for supporters.
• Fundraising data management: inputting data into our CRM system.
• Supporting on fundraising projects and product development.
• Event support: organising and attending events.

What we are looking for:

• GCSE or equivalent in Maths and English, with grades 9-4 (A-C equivalent)
• Excellent, enthusiastic telephone manner.
• Excellent written and verbal communication skills.
• Experience of supporting fundraisers or working in another customer service role.
• Confident working with computers – good knowledge of Word, Excel, Outlook and databases, ideally Raiser’s Edge.
• A professional and hard-working team player.
• Good organisational skills.

Location: Granta Park, near Cambridge

Salary: Circa £21,000 per annum, plus benefits

Please download the Vacancy Pack for full details.

Please note that the official job title for the successful candidate will be Supporter Engagement Executive. When accessing our online recruitment system, the role will be listed as Supporter Engagement Executive.

The closing date for applications is the 1st January 2020, with interviews to be held on the 10th January 2020. Please indicate in your cover letter if you are unable to attend on this date.

In order to be considered, please create an online account using our Online Recruitment System which can be accessed through our Job Vacancies Page. You will be able to attach a CV and covering letter to your application, track your application and view other vacancies that may be of interest.

To view further details about this role and the benefits of working for us please visit the Alzheimer’s Research UK website.

Finance Administrator – Part-time (3 days)

Archaeology Scotland

Archaeology Scotland is a Scotland-wide charity and is a voluntary membership organisation which works to secure the archaeological heritage of Scotland for its people through education, promotion and support.  You will be working as part of a small team based in Musselburgh but covering project across Scotland. This is an opportunity to join a vibrant team, and help establish financial best practice for a growing educational charity.

Objective of the post:

To provide accurate accounting and financial services to the organisation and establish and maintain an effective working relationship with clients and colleagues.

Main Duties

Xero Accounting System and online banking

Operate cloud-based accounting package (Xero)

Processing all Xero data and relevant paperwork

Reconcile all bank accounts

Post all month end journals including depreciation, accruals and prepayments

Prepare monthly financial reports

Liaise with payroll provider

Upload pension’s data to pension provider

Prepare and send out remittance advices as required

Prepare and issue cheques & invoices, ensuring they are sent out timeously

Credit control management

Process Gift Aid claims to HMRC

Process bank transfers, Direct Debits and make bank deposits

Liaise with the Treasurer and Director to ensure the smooth running of the organisation’s financial operations.

Prepare Management Accounts for previous quarter

Prepare accounts for annual audit and liaise with accountants

Operate business online banking system

Maintain petty cash system

Attend Management Group and Board meetings as required

Process membership applications and subscription renewals

Liaise with Membership Administrator on renewals and Direct Debits

General Administration

Administrative tasks as required, updating databases, answering phones and providing holiday cover for the Office Administrator.

Qualifications and Experience

A minimum of three years’ work experience at a similar level of responsibility is required for this post and a proven track record of using Xero is a requisite.

A high standard of computer literacy is required, with excellent skills in Excel, databases and word processing packages. 

Personal Qualities

The postholder must possess good time management skills, being able to organise a varied workload in an efficient manner.  The ability to communicate with a wide variety of people of diverse backgrounds in an efficient and friendly fashion is of paramount importance, as is a degree of flexibility which will permit the postholder to react competently to the extremely varied and often unexpected issues which arise on a daily basis in a charity.  The postholder must be able to work in close co-operation with the enthusiastic team.  Knowledge of archaeology is not necessary, but a general interest in aspects of the Archaeology Scotland’s remit and/or the voluntary sector would be an advantage.

Salary and Working Conditions

This is a part time post, with a starting salary pro rata of £24,000 per annum.  There is excellent holiday allowance with annual leave, for this post, of 15 days per year plus 6 statutory public holidays. There is additional gratuity leave over the Festive period when the Archaeology Scotland offices close for 2 weeks. This is a permanent position.

The postholder will work a 22.5 hour week over 3 days (to be decided with successful applicant). Archaeology Scotland operates a flexitime system and there will also be an opportunity for some home working. 

The Archaeology Scotland offices are currently based at Eskmills, Musselburgh, EH21 7PB.

Applications, by way of a letter of application and a current CV should be returned to the Director by Monday 16th December 2019.

Creative Support is a national not-for-profit organisation providing support to individuals with a range of care needs.  We are committed to providing high quality learning and development to our workforce, enabling the independence, wellbeing and social inclusion of the people we support.  We are a proud Stonewall Diversity Champion organisation and holder of the Investors in People Silver Award.

We are recruiting for an efficient and responsive individual to join our dedicated training department team, the Creative Academy.   This is a great opportunity to join a friendly team. We are looking for an enthusiastic, motivated individual with a can-do attitude to join our training team.  The job will be based in Stockport town centre, 5 minutes walk from Stockport train station,  and the successful applicant will have the confidence and ability to liaise with service users, employees, senior managers, stakeholders and the general public in a professional manner, delivering the highest levels of customer service (both face to face and over the telephone). 

Our range of employee benefits includes:

• A bright, modern open plan office environment

• Free life assurance

• Pension with company contribution

• A range of employee discounts

This is a fast paced and exciting role which would suit someone who enjoys working as part of a team, with at least one year’s reception/customer service experience, excellent organisational and communication skills. Interviews will take place week commencing 13th January 2020.

We are recruiting a Payroll Administrator in our Manchester office. You will be responsible for processing and submitting the monthly payroll via an outsourced provider in a timely manner, submission of year-end returns, preparation of reports and dealing with staff queries. You will also support and assist the Finance team with analytical reports and reconciliations in additional to other administrative duties which may include travel arrangements, supplier queries and management of benefits.

Applicants must have recent experience of processing a payroll and knowledge of current payroll legislation

Degree level or equivalent, although consideration will be given to candidates with a high level of experience. CIPP qualification would be an advantage.

Recruitment Administrator

You will join our client as a Recruitment Administrator, on a full time permanent basis.

Recruitment Administrator Responsibilities:

Your role will be to place recruitment adverts, respond to candidate enquiries, administer the ATS system, arrange interviews and support with job fairs and other events. You will also assist with producing data for reports and support the team with additional HR duties.

Recruitment Administrator Requirements:

Experience of working in a HR / Recruitment department is desirable however more importantly is your previous administration experience, good IT skills and excellent communication skills. You will also have the ability to work to tight deadlines and be able to work under pressure. The role will also involve occasional travel to different sites so access to a vehicle for work purposes is essential. This is a fantastic development opportunity for someone who would like to progress their career in HR / Recruitment.

Our client operates a safer recruitment process and as part of this process the successful candidate will be subject to a basic disclosure check.

They are an equal opportunities employer who values diversity and positively encourages applications of all ages from all sections of the community.

About our client:

They provide residential services for young people and young adults aged 16-30 years old who have been discharged from psychiatric inpatient stays or secure children’s homes. They are now recruiting a Recruitment Administrator to play a key part in a friendly People Services team.

Location: Stockport

Job type: Full Time, Permanent, 37.5 hours per week, Monday-Friday 9.00am - 5.00pm

Salary: £17,550 - £19,012.50 per annum dependent on skills and experience

Benefits: including 22-27 days holiday per year (plus bank holidays), company pension scheme, Employee Assistance Programme, online staff discounts, free onsite parking and the ability to complete your CIPD level 3 qualification once out of probation, Life Assurance, Paid induction, training and enhanced DBS check.

Closing date: 4th January 2020.
Interviews to be held week commencing: 17th January 2020.

You may have experience of the following: Recruitment Administrator, Recruitment Coordinator, Office Coordinator, Office Assistant, Admin Executive, Office Administrator, Employment Services, Recruitment Assistant, Resource Executive, Administrator, Recruitment, Recruitment Executive etc.

Ref: 90713

Duties and Responsibilities

The Finance Administrator (Clubs and Societies) will play an integral role in providing a modern and accessible finance service, within the operational finance environment. The Finance Administrator (Clubs and Societies) also plays a vital role in building excellent working relationships with UCL colleagues and other stakeholders, including the Union's Sabbatical Officers. 

Key Requirements

The Finance Administrator (Clubs and Societies) will require an experienced understanding of a charity finance function, and links with the financial strategies and management practices in order to achieve the most effective use of resources from their role. The Finance Administrator (Clubs and Societies) will contribute to the department’s delivery of first-class, customer focused services which enhance the Union’s ability to support and deliver consistent financial performance and planning, and ultimately a great experience to its members.  Management will regularly review workload, make improvements to systems and processes, and where necessary provide additional support and resources to meet the demands of the role.