Grade E - £27,029 (London) per annum

Permanent 

London office Based

Closing Date Sunday 9th February 2020 - 11.59pm

*Proposed Interview date 19th February 2020 in London

About us….
We are the independent champion for people who use health and social care services. We aim to help improve the quality of services by letting the government and those running services know what people want from care.

We also support a network of 150 local Healthwatch services to reach out to every section of the community and encourage more people to speak up.

Together, our work is resulting in big and small changes that are helping to make care better.

Let us tell you a little bit about the role....
You’ll be helping put in place new business support systems and processes to support our new national programmes, such as volunteering and home-based team of regional managers. You’ll provide administrative support to make sure our National Conference and other events run smoothly and participants have a good experience. You’ll have a varied workload and work with different people, including suppliers, staff and volunteers.

What we're looking for from you....
We want someone who can get to grips with a problem, find a solution and has a can-do attitude. You’ll be well organised with attention to detail, able to manage competing priorities and be comfortable with getting the best out of systems, including digital and databases. You’ll be a sound communicator and team player who is customer focused.

You will be comfortable being remotely managed and part of a remote team whilst working in a busy office and able to act on your own initiative.

Whilst supporting the Healthwatch Network Development team this role will also be pivotal in  working across Healthwatch England and with 150 Healthwatch so an applicant with the ability to work collaboratively is required.

The Administrative Officer ensures the efficient and effective function of the WFSA office, including support to the finance manager. Join our small but busy team and help us to achieve our vision of universal access to safe anaesthesia.

5 billion of the world's 7 billion people do not have access to safe, affordable, timely surgery and anaesthesia. 17 million people die each year from surgically treatable conditions (that's more than 4 times the number who die from HIV, Tuberculosis and Malaria combined).

If that sounds wrong to you and you are an experienced office administrator with a desire to make a difference then this could be your perfect job.

Candidate Application Information 

This is a four or five day role (let us know your preference)

Guidance for submission 

• Read the attached Job Description
• Submit a covering letter and an up to date CV including contact details of two referees. 

Note: - we will not take up references before short-listing nor without your express consent.

• Your cover letter should be used to tell us how you think you meet the requirements laid out in the job description. Draw particular attention to experience, skills, achievements and knowledge gained in past employment or other activities which are relevant to the job and give examples to support what you say.
• Ensure your covering letter is no more than 2 pages long (2 sides of A4). 

Applications should be submitted no later than 4th February 2020. Any applications arriving after this deadline will not be considered for shortlisting. 

Shortlisted candidates will be invited to an interview on the 7th of February (this will involve an interview and a short written exercise) with second interviews - if required - over the following week.

Benefits

25 days paid holiday per year (pro rata)

5% employer pension contribution

We have a vacancy for an enthusiastic and creative Alumni Communications Officer. This is a central position within the Development Office team, requiring an innovative professional with varied skills in marketing, publications and communications and a strong interest in engaging a diverse and dedicated alumni community around the world.

The post holder will be responsible for overseeing all communications to Merton’s alumni (print, online, email and social media) and for liaising in this area with colleagues in the Development Office and across the College.

The successful candidate will be highly motivated and have an interest in all areas of advancement, including fundraising. He/she will need to demonstrate a close attention to detail, a sound understanding of the issues relating to data protection, and an openness and flexibility to opportunities for communicating the activities of Mertonians and Merton College.

For further information and to apply, please visit our website by clicking the apply button.

Closing date: Noon on Monday 27 January 2020.

Interviews will be held in College on the week commencing 3 February 2020.

Merton College is an equal opportunities employer.

The Health Foundation is an independent charity committed to bringing about better health and health care for people in the UK.

The Marketing and Communications Officer will work closely with staff across the communications team, the wider organisation and with external suppliers to deliver key elements of communications plans. and will offer support across a broad range of projects and products including email marketing, internal communications, and brand. You will coordinate the implementation of marketing and communications strategies and plans, take responsibility for preparing and delivering a wide range of email communications and work with the marketing team colleagues to ensure that The Foundation’s brand and corporate identity is used consistently across all external communication collateral.

The successful candidate will have excellent marketing and integrated communications skills. You will have a strong understanding of brand and visual identity, be proficient in the use of design tools and packages and have an in depth understanding of best practice in e-communications and use of email marketing platforms. Strong interpersonal skills and the ability to work flexibly in a dynamic environment are essential to be a success in the role.

This is a fantastic opportunity for a Marketing & Communications professional who is committed to our core behaviours - Working Together, Discovering & Learning and Achieving Impact. 

Interview Date: 7 February 2020 (Please note this date is fixed so candidates may be invited at short notice)

To apply for this role please submit your CV and a supporting statement which addresses all the person specification criteria flagged as CV/SS (Essential). 

The Health Foundation values diversity and champions inclusion and strongly encourages applications from all sections of the community.

Administrator (FTC Until March 2021)
Leicester, Leicestershire
£15,457 per annum

If you are a proactive Administrator looking for a rewarding new role, this is a fantastic opportunity to take your next step with a pioneering charity.

Royal Voluntary Service is an innovative charity that focuses on inspiring people to give the gift of voluntary service to support the NHS and older people at home and in the community. We are now looking for an Administrator to join our team in Leicester on a contract until the 31st March 2021.

Within a friendly and supportive environment, you’ll have the chance to increase your skill set and play a key role in our day-to-day operations.

As an Administrator, you will facilitate the smooth running of our Leicestershire and Rutland hub.

This role involves carrying out a high volume of data entry activities, so an excellent eye for detail and methodical approach are essential. 

Specifically, you will:

- Act as the first point of contact for all calls into the office
- Create, update and maintain management information systems
- Manage and update database applications with volunteer, client and staff data
- Analyse and interpret financial statistics
- Support the recruitment, training and retention of volunteers
- Assist with a range of projects, events and fundraising activities

To be considered, you will need:

- Experience of general administrative processes and maintaining databases
- Previous experience of recording data, and monitoring and evaluating processes
- Proficiency in industry standard IT systems, such as MS Office, email, the internet and social media
- The ability to deliver excellent customer service

Organised and proactive, as an Administrator, you’ll have excellent communication skills and a positive, ‘can do’ attitude. The ability to work well both individually and in a team, is also key.

Experience of working with volunteers and/or volunteer-led support groups would be beneficial to your application.

This is a full time role, working 35 hours per week, Monday – Friday.

Please note, the closing date for applications is the 2nd February 2020.

To apply for the role of Administrator, please apply via the button shown.

This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Other organisations may call this role Office Administrator, Admin Clerk, Admin Assistant, EA, PA, Executive Assistant, Personal Assistant, or Office Assistant.

WLM has been doing extraordinary, pioneering work since 1887. Our work empowers hundreds of people affected by homelessness, addictions and trauma to lead more fulfilling lives.

We are excited about developing the HR function further so that it can provide a quality service and support to our staff team.  We are look for an enthusiastic, organized person with strong interpersonal and communications skills.  You will need to be able to not only maintain but develop efficient processes and systems to underpin the HR function.

If you think this for role is for you, we would love to hear from you.

To Apply.

• Please visit our website for job description and application pack.
• Closing dates for applications is midnight 3 February 2020.
• Interview dates to be confirmed.

HUB ADMINISTRATOR

OASIS HUB HENDERSON AVENUE

PART-TIME, 16 HOURS PER WEEK (0.4 FTE). 

FIXED TERM CONTRACT TO 31ST DECEMBER 2021

SALARY:  £7,488 per annum for 16 hours/week (£18,720 FTE)

Oasis Charitable Trust is a multi-national charity supporting young people and their families in 11 countries worldwide. Our vision is for building healthy communities: places where everyone is included, making a contribution and reaching their full potential.

The expanding Oasis Henderson Avenue Hub team are now in a position to employ an experienced Administrator, supporting them in their work offering personal and social development opportunities within the local community. 

Key responsibilities will be to assist and support the Hub Leader in all administration relating to the Hub activities, including:

• maintaining financial records
• Placing orders and ensuring invoices are paid with relevant records being kept.
• Assisting with newsletters, reports, printing, funding applications, minuting meetings.
• Working with the Hub Leader on developing the social media opportunities including updating websites.

The successful post holder must have:

• GCSE Maths/English or a relevant professional qualification or proven experience in administration
• Numerate, with experience of working with MS Excel
• Ability to work accurately and efficiently, prioritising your workload.
• Be self-motivated, resilient, with excellent organisational and inter-personal skills.

This is an exciting opportunity to be part of a growing national organisation, making a difference to communities on a local level.

As part of the package, Oasis offers:

• A non-contributory pension scheme, currently offering 7% employer contribution
• A generous holiday allowance, starting at 25 days per year (plus 8 Bank Holidays) pro-rata

Completed applications should be returned by Noon, Wednesday 5th February 2020.

Interviews will take place in Scunthorpe on Thursday 13th and/or Friday 14th February 2020.

Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.

We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks. 

Oasis supports Equal Opportunities.  Registered Charity No. 1026487

ADMINISTRATOR, HOUSING MANAGEMENT SERVICE, NOTTINGHAM, TEMPORARY, MATERNITY COVER 12 MONTHS, FWRK03 £16,296 - £17,811 (PRO-RATED RATE OF PAY: £9,910 – £10,831), 22.5HPW (JOB SHARE – WORKING MONDAY, TUESDAY AND WEDNESDAY)

We are looking to recruit an Administrator to contribute to the running of Framework’s Housing Management service. All Framework housing is supported and tenants receive frequent support from relevant internal and external services. 

The service carries out the housing management functions for all properties and tenants.  These functions are rent collection and maximisation, lettings, dealing with anti-social behaviour, repairs and maintenance and providing advice and assistance through signposting to relevant services.  The role of the Administrator is to assist a team of Housing Officers in their role.

We are looking for someone who:

• Can produce high quality written work

• Has Excellent IT skills

• Is conscientious and accurate with paperwork

• Can organise their own work

• Is a good communicator

• Has some understanding of housing Management and the landlord/tenant relationship; or a willingness to learn

Previous Applicants need not apply

For more information, please contact: Sarah Cottrell

What we offer: Life Assurance, Pension (up to 4% matched by FHA), Enhanced Maternity, Paternity and Adoption Benefits, Additional Annual Leave Purchase Scheme, Employee Assistance Programme, Learning programmes tailored to suit different roles and services, Health Cash Plan.

Framework supports all employees to achieve a better work/life balance. Should you wish us to consider flexible working or job share as part of your application please state this on your application in the supporting statement section.

97% of the workforce in a recent staff survey said they were proud to work for Framework.

Framework is an Equal Opportunities Employer. Registered charity No: 1060941.

As a Disability Confident employer we warmly encourage job applications from people with disabilities. Framework is committed to offering opportunities to people from diverse communities. If you have specific requirements or adjustments please let us know if there is anything we can do to support your application

CVs will not be accepted

NO AGENCIES PLEASE

Description:

Our organisation provides a support service to single homeless adults who are vulnerable and have support needs, including accommodation.

The role of the administrator will be to provide comprehensive administrative support to all teams including the Property acquisition and Maintenence Team, Support Team, and/or Finance Accounts.

This role is to ensure the smooth running of the organisation and therefore working with all teams efficiently is an essential part of the daily working practice.

Specifications:

• Have excellent communication skills
• Be organised and be able to prioritise your work to meet specific deadlines
• Have excellent knowledge and understanding of systems such as Microsoft Office including 365, One Drive, Outlook, Word and Excel and be willing to learn any new systems that the company decide will make their output more efficient.
• Have a meticulous eye for detail

• To be able to create systems that will add to the efficiency of the Administration Team.
• Proficient in letter writing, sending and receiving emails and understanding the protocol and regulations set by the New GDPR (Data Protection)
• Be able to set up and maintain team calendars and be able to make appointments using the calendar invitation facility on Microsoft Outlook
• Be able to work alone using your own initiative and also in a team to attain joint goals
• Be willing to undertake administrative tasks that are required by any of the teams and or the Directors.
• Proficient in producing factual and detailed reports.

Role:

• Write letters using current templates and create new templates as and when required.
• Produce Agendas and take minutes in team meetings and distribute to the relevant staff.
• Create new client files (paper and electronic) and other files as requested by your Manager.

• Place orders for furniture or other items requested and confirm delivery of such items. Be able to make purchase orders and maintain current monitoring systems.
• Support all teams with administrations tasks as and when requested, and provide them with any required information.
• Ensuring new property acquisitions are completed and furnished smoothly and efficiently
• Ensure that important information is passed on to the relevant member of staff
• Provide your manager and or the Directors with records or reports as required
• Provide your manager with budget figures and or any other reports as they are requested
• Be prepared to work with current systems and create new systems for monitoring or filing documents and or information or statistics.
• On occasion, you may be required to work over your normal working hours to complete a task on a deadline.

Have you got what it takes to become part of a growing charity? Our volunteers support families and witnesses attending Inquests in 70 Coroner’s Courts throughout England and we continue to expand. The Coroners’ Courts Support Service is seeking an enthusiastic, energetic and highly organised Administrator to assist with all administration duties. Experience essential.

You will be based at our office in Pimlico, SW1 and work for 3 hours a day, 4 or 5 days a week (this could be flexible).

You will assist the Executive Assistant, Director, Coordinators and Trustees with their administrative duties.  Main duties will incluude:

• Administration of volunteer recruitment and retention – place adverts online, respond to emails from potential volunteers, send out Volunteer Application Packs, take up references and arrange exit interviews. Monitor responses and keep the Coordinators informed.
• Administration for volunteer trainings – circulating pre and post training material, contacting participants, organising list of attendees and printing name badges.
• Processing volunteer expense claims 
• Frequently updating contact lists, email distribution lists, lists of courts 
• Respond to enquires from members of the public

Administrator, Scotland

Sustrans is the charity making it easier for people to walk and cycle, by connecting people and places, creating liveable neighbourhoods, transforming the school run and delivering a happier, healthier commute.  Take the next step on your Sustrans journey by applying for the following key vacancy:

Administrator, Scotland

 (ref: SUS2809)

£19,735 per annum (pro rata for part time hours)

2 vacancies – 1 x 37.5 hours per week / 1 x 22.5-30 hours per week

based in Edinburgh

This exciting and interesting new role will be responsible for providing administrative support across all project delivery teams in Scotland, liaising with Heads of Department and the Business Support team, to help Sustrans maximise the effectiveness of its delivery and influencing abilities. 

Educated to GCSE standard or equivalent or experience in a similar administrative role, you will have experience of office administration systems, of scheduling diaries and booking travel and of planning meetings or events for teams.  With good administrative skills and excellent written and verbal communication skills, you will have experience of working in a professional and efficient manner within a busy team.  You will have good organisational and attention to detail skills, the ability to following instructions, the ability to maintain successful working relationships and be IT literate.  You will also be committed to the promotion of sustainable transport. 

Closing date for the receipt of completed applications is 9am on Monday 20 January 2020.  Interviews will take place in Edinburgh during week commencing Monday 27 January 2020.

Sustrans is committed to reducing inequality, valuing diversity and enabling inclusion.  We welcome applications from people with the appropriate skills from all parts of the community.

Administrator

Number of Positions: Two

Hours: 35 hours per week, Monday to Friday, 9am to 5pm.

Salary: £19,000 per annum

Contract: Permanent

Proposed Start Date: February 2020

Location: This role is based in our London hub at Coram Campus, approx. 7 mins from Russell Square station.

About the Role:

We are looking to recruit two new team members to join our Administration team based in London.

The Coram Beanstalk Admin team are a group of customer focused administrators based centrally, providing a comprehensive support service both internally and externally. We are looking for two excellent communicatora to be the first point of contact for enquiries and to support with all administrative aspects of volunteer and customer on-boarding to Coram Beanstalk.

The Ideal Candidate:

We are looking for two experienced administrators with excellent customer service skills; a confident and professional telephone manner; strong attention to detail, and with previous background working with a number of different computer programmes and databases - (previous experience of using Salesforce would be desirable but isn't essential).

You will be joining a cohesive and enthusiastic team; receive training on our processes and systems and be an integral part of our service.

This is a very varied role so it is essential you are able to prioritise your time to manage several tasks and maintain orderly systems.

Day to day tasks include:

• Responding to volunteer and delivery partner enquiries by telephone and by email
• Processing new volunteer applications and keeping on top of individual pipeline
• Following up with safeguarding checks including DBS’s, references, ID badges, and processing volunteer expense forms
• Booking volunteers onto training and selection days
• Setting up introduction meetings between volunteers and education settings
• Maintaining accurate data on Salesforce (CRM system)
• Supporting the wider Coram Beanstalk team with administration requirements

To apply, please click on the 'apply now' button to be redirected to the application form.

For more information about the main duties and responsibilities of this role please refer to the job description and person specification.

Closing Date: 9am, Monday 20th January 2020 (candidates may be contacted for a telephone interview prior to the closing date)

Interview Date: Wednesday 29th January 2020 (provisional)

All posts are subjected to an Enhanced Disclosure and Barring Service check and successful candidates will not be able to work unsupervised with children or young people until the completion of this process.

We ask that recruitment agencies do not contact us in relation to this position. We have chosen to recruit directly as this helps us to minimise our recruitment costs, ensuring that valuable funds aren't diverted from the children and young people we help.

Registered Charity Number 296454

Are you looking to be part of a team that helps to support oversight of all aspects of ministry within the Church?

The Ministries team is looking for a motivated and highly organised Administrator with excellent communication and interpersonal skills to work alongside the Secretary and others in this area of work. Being the first point of contact for the office, you will have solid grounding in general office procedures with the ability to multi task and work well under pressure.

As part of your role you will organise conferences and events, so previous experience of event management is a key requirement.

You will possess a high level of accuracy and attention to detail; minute taking skills and the  ability to work confidentially with sensitivity and discretion is essential. Previous experience of working within a faith-based charity would be a distinct advantage.

We can offer you a flexible and friendly work environment with a generous final salary pension scheme.

If you are interested in working for us and can meet the above requirements, please contact us/see our website for an application form (noting that we do not accept CVs).

Closing date for applications: 12 noon, Monday 3 February 2020
Interview date: Monday 17 February 2020

Position Summary 

This is a key role in the organisation, and you will enjoy using your administrative expertise to ensure the smooth every day running of FoodCycle, giving you the opportunity to liaise with all levels of the organisation, from the CEO to the volunteers who carry out our work. No two days will be the same; you will faclitate the SMT in key duties and support the rest of the team such as ensure volunteer expenses are paid on time, order and arrange for essential kitchen equipment to be at our Projects or help fundraising with our exciting Cooking Challenges.

The right person for this role enjoys being organised, has a great personality, pays attention to detail and understands that they are a key component in supporting our fantastic Projects and amazing team. They will also relish working with people who like to get things done as well as supporting a CEO.

You will gain knowledge and understanding of the charity’s key processes which will enhance your career development. To carry out your role we will invest in training where there are gaps and seek to progress you if the opportunity arises.

Roles and Responsibilities

1. Support the CEO with diary management, booking meetings, compiling information for Board papers
2. Support the CEO and SMT with essential administration such as
   • Managing licenses to ensure workforce have access to – Salesforce, Taskray, Microsoft Office, BTOnePhone, Creative Learning, CareCheck
   • Book training (dates, venues and agreed providers) – First Aid, Safeguarding, Mental Health First Aid, Conflict training, Data protection
   • Liaise with appropriate party (landlord/service provider) when issues arise in office to ensure they are resolved in a timely way
   • Booking meeting rooms and taking minutes of meetings/logging actions on taskray when require
3. Facilitate communication in the office by managing the Hello Inbox and answering the phone with appropriate responses
4. Working with Corporate and Events Manager to liaise with corporates and venues to book and facilitate our Corporate Cooking Challenges
5. Book trains and hotels for Regional Manager for their travels around the country and book trains and hotels for volunteers to attend the FoodCycle Training event in October
6. Order all office supplies at the best competitive rates with support from SMT and Finance Manager
7. Liaising with Regional Managers, order essential equipment for Projects around the country with arrangement of delivery to right addresses and ensure their Projects fill in weekly reports on time
8. Working with the Finance manager to go through volunteer expenses to ensure they are accurate and coded correctly
9. Sending t-shirts, aprons, hairnets, fundraising equipment out to projects as and when required
10. Working with the team help migrate essential files from Dropbox to Microsoft
11. Supporting FoodCycle’s monitoring and evaluation with sending out of questionnaires
12. Attending and supporting the FoodCycle annual training Conference