Publishing  Assistant - 12 Month Fixed Term Contract

£23,000 - £25,000 + Benefits

The Biochemical Society/Portland Press are seeking a proactive Publishing Assistant  to support the Portland Press Publishing team, working across the whole of the publishing directorate to help deliver implementations and modifications in publishing workflows, to relieve copyflow bottlenecks, to drive efficiency in responses to researchers and support first-class service to authors, reviewers and editors. The role also has responsibility for improving the accuracy of records in the editorial database, providing cover for some members of the team and taking on ad-hoc reporting/other projects as required. Working closely with the Managing Editor (Reviews) to prioritise work to help with delivery on specific publishing timelines and projects, the role will work across all products. Collaborating with members across the entire team you will help to improve and develop the end-to-end publishing offering.

“Please note that this role would be home-based for at least the first 6 – 8 months and interviews will be virtual”.

For more information, please visit our website.

Please send a CV and covering letter by email via the button below. It is important that you DO NOT include your Personal Information i.e. name and contact details in your CV or Cover Letter

Only shortlisted candidates will be contacted.

Closing date: 21st August 2020

It is important that you DO NOT include your Personal Information i.e. name and contact details in your CV or Cover Letter.

This is because the Society is committed to promoting a diverse and inclusive community - a place where we can all be ourselves and succeed on merit. We offer a range of family friendly, inclusive employment policies to support staff from different backgrounds.

The Society takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

Please note that due to limited resources it is not possible for the Society to acknowledge receipt of applications. If you do not hear from us within two weeks of the closing date, please assume that your application has been unsuccessful on this occasion. 

“We are interested in every qualified candidate who is eligible to work in the United Kingdom. However, we are not able to sponsor visas.”

Sexual Violence First Contact Navigator

SALARY:  £24,174.00 per year

HOURS: Full time – 37.5 hrs per week

CONTRACT: 2 years

LOCATION: Thurrock, Essex and some travel across Essex

CLOSING DATE: 5pm 16th August 2020

INTERVIEW DATE: Monday 24th August 2020 and will take place online or in person in Thurrock.

This post is subject to satisfactory references and Enhanced DBS checks.

SERICC is an equal opportunities employer. The above post is exempt under the Equality Act 2010, Schedule 9 and Part 1

The First Contact Navigator service is run by SERICC in partnership with SOS Rape Crisis and Centre for Action on Rape and Abuse (CARA) providing a single point of access into specialist sexual violence services.

Navigators support clients to access bespoke assistance around their needs after having experienced sexual violence including support with advocacy, counselling, criminal justice, drugs and alcohol support, housing, etc. The Navigators work with survivors across Essex. The role is a fast-paced role delivering short-term intensive casework to survivors, and in some instances, advocating on their behalf with statutory and non-statutory services.

This is a unique opportunity for an experienced practitioner to work in an innovative service which improves responses, access and support for survivors of sexual violence in Essex.  Navigators work from a person-centred, trauma-informed and survivor-led, integrated approach ensuring individualised care pathway.

The successful candidate will have specialist knowledge in sexual violence as well as frontline experience supporting survivors. You will need exceptional communication skills, strong IT skills and the ability to work in a fast-paced, telephone-focused role. If you have these skills, and want to join this unique and innovative service, we would love to hear from you.

The role is office based and we offer staff benefits including generous annual leave, 3% pension, access to workforce assistance programme and comprehensive training and support.

Please read the application pack before applying.

For full job description and application process please download application form

Please note if you have not received a response to your application by 5pm 20th August 2020 you can unfortunately assume your application has not been successful on this occasion.

OPERATIONS MANAGER

Lifecentre, Chichester, West Sussex.

30 - 37 hours depending upon candidate

£30,000 - £36,000 per annum full time salary

Lifecentre is a medium sized charity that supports survivors of rape and sexual abuse across West Sussex.  We are recruiting an Operations Manager to join our team. Reporting directly to the CEO, this is an excellent opportunity to work for a great cause and gain leadership experience.

The Operations Manager will oversee key business support and operational activity, co-ordinating the office base to ensure that Lifecentre operates smoothly and in accordance with legal and professional standards. The role includes responsibility for: operational policies and procedures, client support team management, management of buildings and facilities, oversight of finance and payroll, GDPR and data management, oversight of IT systems, data management, Health & Safety, quality assurance and risk and compliance with Charity Governance.

You will provide leadership for the Operations Team and be responsible for delivery of quality, performance and continued improvement across the services, including looking externally to develop partnership opportunities to drive efficiencies whilst maintaining quality.

We are looking for a self-motivated person with initiative. The ability to prioritise their own work and that of their team is required. The ideal candidate will have office management experience, possessing excellent IT skills and have experience in use of all basic computer software including Microsoft Office. Excellent organisational skills are required and ability to set up efficient systems, including data management. Excellent communication and writing skills and the ability to multi-task are also required.  Good numeracy skills are essential.

This post could be considered as a full-time role for one individual meeting all competencies. Alternatively, we would consider a job share.

Lifecentre is a Christian Charity providing counselling services to survivors of rape and sexual abuse: 

Closing date for applications: midnight Wednesday 19 August 2020

Interviews: Wednesday 1 September 2020

”We sort out problems together, for good.”

Citizens Advice Southwark has a track record of delivering high-quality services from its offices in Peckham and Bermondsey and outreach locations across Southwark and South East London. We sort out problems together, for good, by providing free, independent, confidential and impartial advice across all areas of social welfare law, and through using the experience of our clients to bring about positive change through research and campaigns

Operations Administrator

NJC Scale 5 - £25,203 to £27,450 per annum pro rata

Full-time 35 hours per week

Permanent Position

Funded by London Borough of Southwark

Working as part of the Operations Team, you will undertake a range of administrative and support duties to ensure the smooth running of Citizens Advice Southwark.

You will need significant experience of administrative work in an office setting, either paid or voluntary, experience in using IT and a commitment to work within the aims, principles and policies of the Citizens Advice Service.

The successful applicant will be experienced in providing administrative support in a busy work environment, including maintaining financial records using Sage or similar software, and using Microsoft office suite of packages, especially excel. You will have good interpersonal skills and the ability to relate to a wide cross section of the public, as well as the ability to prioritise and manage your workload effectively.

The post holder will be required to work between our Peckham, Bermondsey and Walworth offices according to operational needs, and at other locations within the Borough of Southwark.

Closing date: 9.00 am Wednesday 26 August 2020

Interviews: Friday 28 August 2020

We offer a range of employee benefits, including generous annual leave, an employer matched pension contribution up to 10% salary, and training and development opportunities to continue your professional development.

Citizens Advice Southwark is an equal opportunities employer and encourages applications from all applicants who meet the person specification irrespective of sex, gender reassignment, marriage or civil partnership status, pregnancy and maternity, sexual orientation, race, religion or belief, age, or disability.

Focus on Labour Exploitation (FLEX) is a research and policy organisation working towards an end to labour exploitation. FLEX seeks to achieve this vision through the prevention of labour abuses, protection of the rights of those affected or at risk of exploitation and by promoting best practice responses to labour exploitation through research and evidence-based advocacy. FLEX is a small organisation that packs a big punch in terms of policy change and influencing.

About the role:

In this role you will support FLEX’s staff team and Board of Trustees, by developing and maintaining effective filing systems, databases and processes to ensure the smooth running of our operations, and by supporting the implementation of FLEX Communications Strategy. This role involves completing tasks related to governance and compliance, HR, monitoring and evaluation, and communications.

We encourage applications from people who identify as part of marginalised communities.

If you are disabled or become disabled, we encourage you to tell us about your condition so that we can consider what reasonable adjustments or support may be appropriate at the interview and task stage.

Hours: 22.5 hours per week (three days per week)

Deadline for applications: 1st September 2020

Interviews: Week commencing 14th September 2020

Summary of Role

This is a fantastic opportunity to bring your finance skills to this vibrant and growing heritage charity. The Severn Valley Railway Charitable Trust is a separate entity to the SVR Holdings Company who operate and run this much loved attraction.  The Trust’s focus is to help secure the future of the Severn Valley Railway through donations, grants and sponsorship.  The position of Finance Manager will be an integral part of the team and responsible for the efficient co-ordination and maintenance of the charity's accounts, ensuring the smooth operation and financial compliance of the Trust.

You will be responsible for the day-to-day running of the finance function of the organisation and will work closely with the Trust’s Director of Development and Fundraising Co-ordinator.  There is a part-time finance administrator to support with processing.
 

You will be solely responsible for maintaining the Trust’s financial records including: processing transactions; preparing and maintaining the Trust’s nominal accounts; monitoring bank accounts; contributing to funding applications and financial reporting.

 
The charity is VAT registered, so an understanding of VAT as well as Gift Aid issues, or a willingness to learn, will be essential.  You will have excellent attention to detail and be able to communicate well both within the organisation and externally. You will be an integral part of the team and will need to be able to clearly explain financial requirements to colleagues without a financial background. You will ideally have experience of Xero accounting system and Access CRM packages.

Main Responsibilities

• To lead the finance activity within the Trust, managing all accounting and finance activities, and ensuring ongoing financial viability.
• Assist in preparing annual budgets.
• Provide monthly financial information to the Director of Development and Trustees.
• Production of monthly management accounts and end-of-year reports.
• Prepare and monitor monthly cash flows for the Trust and projects managed by the Trust.
• Working with an external chartered accountant to ensure the timely production of statutory accounts.
• Management of bank balances and credit card facilities.
• Monitoring Charity Commission, Companies House and HMRC records and submissions.
• Prepare and submit quarterly VAT returns.
• Ensuring financial compliance of the Trust including operating within VAT limits.
• Maintain the fixed assets register, including recording acquisitions and disposals, and process annual depreciation charges.
• Monitor monthly processes including AR & AP (accounts receivable & payable) and payroll.
• Produce ad-hoc reports as required.
• Providing financial information for grant and other funding applications.
• Contributing to the financial reporting and claiming to external funding agencies.

• Create and maintain financial procedures manual.
• Any other duties commensurate with the grade and responsibilities of this post.

Person specification

Experience

• You will be a qualified accountant or working to qualifications, with a mixture of financial and management accounting experience at a senior level, with significant experience in the main duties as outlined above.
• Good understanding of the charity SORP, VAT, taxation and company legislation.

Skills and abilities

• Strong organisation and time management skills. Able to plan / prioritise own work and meet agreed deadlines.
• Excellent attention to detail and methodical approach to tasks.
• Competent use of MS Outlook, Excel, Word and the Internet.
• Strong numerical / budgeting skills.
• Strong data processing skills.

Attitude and Personal Qualities

• Motivated, reliable and professional.
• Flexible, able and willing to respond to changing priorities.
• Strong team player with collaborative working style, who enjoys individual and team working.
• Willing to participate in all activities relevant to the role.
• Willingness to work occasional evenings and weekends.
• Commitment to the principles of Equality and Diversity.

Assistant Manager for court-based volunteer service - maternity cover (28 hours per week)

Are you motivated to help others? Do you enjoy problem-solving? Can you keep calm under pressure?

Support Through Court is an independent charity which provides much-needed practical and emotional support to people dealing with the court process without the benefit of legal representation. Most are frightened of, and unfamiliar with, the courts and may be facing serious issues that could affect their children and relationships, or their finances, or the roof over their head. 
 
This highly-regarded, energetic and friendly charity, is now seeking an Assistant Manager to help run our service in Central Family Court (CFC) and the remotely run services in Barnet County Court and West London Family Court.

Working with the Service Manager in CFC, you will lead on the administrative systems and tasks, and help with recruiting, training and supporting volunteers, facilitating day-to-day operations, contributing to ambitious fundraising targets and helping with absence cover at other sites.

You will be an excellent communicator, practical, well organised and hardworking, preferably with experience in the voluntary sector and some knowledge of legal procedures. You'll be ready to support other Support Through Court services on occasion, as well as taking responsibility for day-to-day operations where you're based.

Applicants should apply with a CV and a covering letter that address each point in the person specification and explains persuasively why we should offer you the post. It is important that your letter provides evidence of the criteria detailed in the person specification.

We are offering this post at 0.4FTE 28 hours/week for the period of maternity cover. The working pattern will be determined with the person appointed.

Closing date: 2nd September 2020 at 11:59pm. 

Interviews to be held on 8th or 9th September.

The UK Capercaillie population is in serious decline. It's possible that there are now less than 1,000 Capercaillie left in the UK. And almost all of them live in the Cairngorms National Park. Action in the National Park is therefore critical to prevent extinction in the UK.

Capercaillie Advisory Assistant
Reference number: A0430820
Location: Inverness
Salary: £21,718 to £24,293 Per Annum pro rata
Hours: Part time, 22.5 hours per week
Contract: 3 Years

The postholder will support the Capercaillie Advisory Officer in delivering conservation action as part of the Cairngorms Capercaillie Project. This is an innovative project, funded by the National Lottery Heritage Fund, that is broadening capercaillie conservation to put communities in the Cairngorms National Park in the driving seat and giving them the confidence and ability to participate, identify and own solutions to help Capercaillie. The postholder will have the opportunity to work alongside other project team members as well as local communities, land managers and volunteers to carry out this essential conservation work.

The postholder will be supporting the Capercaillie Advisory Officer's work with land managers to create and improve more Capercaillie habitat. A key area of work will involve monitoring Capercaillie to inform conservation action, including completing fieldwork to support the development of new methodologies as part of a pilot genetic lek survey.

Candidates should be prepared for lone-working during fieldwork in remote locations and have experience of working in ecology and undertaking surveys. This role requires good organisational skills and the ability to communicate with a wide range of audiences. Knowledge of forestry and upland management and GIS would be desirable although not essential. This part time post is a 3-year contract fully funded by the National Lottery Heritage Fund.

Closing date: 7 September 2020
Interview date: 21 September 2020

To Apply and for More Information:

If you would like to apply and find out more about this position, please click the apply button to be directed to our website. 

No agencies please.

We are a medium sized grass roots charity working on the refugee crisis within Europe.  We are recruiting a second Operations Coordinator for a 6-12 month contract, to join our team based at our main distribution centre. Reporting directly to the CEO this is an excellent opportunity to work for a great cause and gain international experience with the support and direction of someone who knows the workings of the charity inside out. Whilst this is a challenging position, you will be given a thorough induction and will be working alongside another Operations Coordinator who is already in place.

We have implemented a raft of new procedures to protect our staff, our volunteers and the refugees from Covid-19. These need to be rigoursly applied. As front-line staff, humanitarian aid workers are needed to respond to this emergency and, as a crisis response charity, Care4Calais is determined to do all we can to ensure the most vulnerable are not forgotten in these dire times.

The complex logistics of ensuring the safety and wellbeing of refugees and people continually on the move is one of our key challenges with aid needed in various locations and a consistently fluid situation.  Candidates will naturally need strong organisational skills, and have the temperament to make numerous important, and compassionate, decisions every day.

With a changing team of more than 2,000 volunteers assisting us in 2019, the relationships you build with your voluntary team leaders will be key to the success of this role.  We have recruited some strong team leaders who are highly valued and truly live our values.

The Operations Coordinator will be required to: co-ordinate operations and lead teams distributing aid to refugees in challenging situations; coordinate and motivate teams of volunteers; and manage warehouse operations and logistics.

The refugee crisis is politically controversial, and the debate and sensitivity around this often heightens within Europe.  An awareness of the risks and consequences of public actions and statements by of our personnel is therefore necessary.

Characteristics

The candidate needs to display clear leadership ability, with the capability to act with initiative and drive in a variety of situations. Requires a positive mental attitude with a warm friendly persona, who will be able to motivate and enable volunteers to complete challenging jobs over long hours in our warehouses and coordinate deliveries across the region. Also needs to be aware of surroundings, risk management and safety issues whilst working inside informal, illegal settlements on distributions of essential items and food to a wide range of cultural backgrounds. Is required to present a professional, respectful attitude towards police and other government authorities to enable the charity to continue working in controlled areas.

Functions

Lead Distributions

Will be required to lead distributions of essential supplies and clothing, ensuring volunteer safety through calm confident leadership. Will be able to clearly brief volunteer teams on safety procedures and structured distributions within informal settlements. Will possess ability to assess threats and reduce tensions through appropriate body language and measured verbal communication with a variety of cultures and backgrounds. Will manage large volumes of data coming in from across centres ensuring a good knowledge of conditions across the region with support provided as appropriate.

Lead Warehouse Work

Will have the ability to motivate volunteers in warehouse operations, enabling a positive work environment and solving problems as they arise. Will be able to quickly train and brief volunteers in sorting and organising donations, ensuring quality checks and procedures are adhered to. Will have knowledge of or be open to learning basic warehouse management and storage procedures, recognising the importance of tidiness and maintaining order to enable quick access to resources.

Manage Volunteers

Will be capable of managing volunteer motivation and expectations, with respect to activities likely to be conducted, and the importance and relevance of these actions to the overall operations conducted by the charity. Will have ability to challenge and motivate people to approach new situations whilst recognising individual limitations and difficulties. Will enable a good working environment by mediating volunteer differences and leading by example with acceptance of a range of attitudes, backgrounds and cultures, recognising that each volunteer has an ability to contribute if utilised in the right manner.

Secondary Desired Functions

Degree in appropriate field

3 years or more driving experience

Experience working in informal settlements or abroad

Experience working in volunteer organisations

Word processing and data entry skills

Note: the above represents a challenging role which will enable development and demonstration of high level skills,.  Appropriate training and support will be provided.  Please note that we recieve a high number of applications and are a small internal team so if you do not recieve a response in the first round this means you have not been selected.

Please provide a covering letter that explains why you are suitable for this role and why you want to work for Care4Calais - We will only consider applications that are accompanied by a covering letter.

ISEAL is looking for a 12-months maternity cover for the position of Finance Manager. The role encompasses all responsibilities for managing the day-to-day finance function in an international not-for-profit organisation. This includes quarterly management accounting and support on multiple donor-funded projects.

ISEAL is the global membership organisation for sustainability systems and includes many of the most respected sustainability schemes worldwide. ISEAL members cover social and environmental sustainability issues – from labour rights and sustainable livelihoods to biodiversity conservation – and are active across a diverse range of sectors. Find out more on our website.

The Finance Manager has involvement in all aspects of work of a small finance team of 3, under the oversight of the Director, Finance & Operations.  In addition to overseeing financial accounting and reporting, a substantial part of the role is concerned with capturing, analysing and presenting financial data – using Excel – to enable budget holders to arrive at well-informed decisions. The position also provides ongoing support in donor reporting, donor auditing and other finance related business requirements.

The ideal candidate will bring knowledge and experience of managing financial systems and procedures, overseeing delivery of related tasks and providing financial information to budget holders to assist in decision-making, ideally, in an international not-for-profit, donor-funded setting, but candidates with transferrable experience (e.g. in project related budget management/reporting in a corporate setting) will also be considered. A flexible and pro-active approach to work, strong interpersonal skills and an ability to communicate effectively with colleagues, both in person and remotely, round off the preferred candidate´s profile.

In return, ISEAL offers involvement in all aspects of the financial management of an international NGO environment, an inspiring insight into the world of sustainability initiatives and a supportive organisational culture.

Key Responsibilities

Management accounting

• Lead on preparation of quarterly management accounts and reforecasting process incl. liaison with budget holders and presenting to senior management team
• Manipulate and reconcile financial data in Excel
• Prepare financial aspects of donor reporting, in liaison with budget holders
• Provide financial evidence for donor audits, in liaison with programme teams
• Assist on the production of financial statements
• Assist in on the scoping budget and annual budget preparation
• Support on preparing documents for finance committee

Financial accounting

• Oversee and Coordinate work of other finance staff on financial transactions, procedures and controls, acting as back up when required
• Manage and carry out all tasks related to day to day delivery of the financial accounting function
• Oversee and perform month/quarter-end closing procedures, fixed assets, prepayments, nominal reconciliations
• Manage day-to-day cash flow planning, process currency exchange
• Support organisational audit

Other

• Supervise Finance Coordinator and Finance Assistant
• Manage relationships with internal and external stakeholders
• Working closely with Director, Finance & Operations to manage capacity
• Other tasks as advised by line manager

Experience, knowledge and attributes

• Finance qualification and/or relevant work experience in related areas
• Solid professional work experience in overseeing finance function, ideally in an international setting using multiple currencies
• Experience with donor reporting and/or financial project reporting
• Proficiency with Excel and ability to analyse, manipulate and present data to non-finance colleagues
• Ability to respond flexibly to demands of the role and work in a small finance team
• High level of accuracy in own work and ability to check work done by others
• Ability to build and maintain relationships with colleagues, including remotely based individuals, where most interaction will be virtual
• Well-honed interpersonal skills, displaying professionalism, tact and awareness of others, including sensitivity to cultural differences and perceptions
• Excellent organisational and time management skills, with ability to establish priorities for self and others
• Excellent written and spoken English
• Ability to manage and motivate others  

Additionally desirable

• Experience of using Sage 50 software
• Experience in donor/project auditing
• Interest in issues of sustainable consumption and/or environmental issues

Other relevant information

Term:

This is a maternity cover with a 12 months contract

Salary:

£ 42 – 48k depending on experience

Working hours:

Full time 37.5 hours per week

Location:

Based in ISEAL’s London head office. Due to uncertainty with Covid-19, an ability and willingness to work from home is a requirement.Applicants will need to provide evidence that they are entitled to work in the UK

Annual leave:

25 days / year (including office closure between Christmas and New Year)

Ideal start date:

September 2020

35 hours per week – Permanent

We’re Mind, the mental health charity. We won’t give up until everyone experiencing a mental health problem gets support and respect. We provide advice and support to empower anybody experiencing a mental health problem and we campaign to improve services, raise awareness and promote understanding.

Mind’s Fundraising department consists of five fundraising teams – Partnerships Fundraising, Public Fundraising, Workplace Wellbeing, Data and Supporter Relations and Fundraising Strategic Development; overseen by our Fundraising Director. It currently generates in excess of £35 million per annum gross income for Mind’s work.

The Business Support Manager will lead a team within Partnerships Fundraising, which consists of the Major Gifts, Trusts and Statutory and Corporate Partnerships teams. We have big ambitions to increase fundraising income from a wide range of partners to support Mind’s Strategy and you will play a key role in supporting this growth.

Reporting to the Head of Partnerships, you will have overall responsibility for planning, delivering and evaluating key projects designed to streamline and strengthen processes, systems and working practices within the Partnerships Team in order to achieve improved effectiveness and efficiency.You will provide robust and comprehensive project management of business-critical projects that will enable us to achieve our fundraising strategy.You will work closely with senior colleagues across Fundraising and the organisation more widely and will work with volunteers/temporary staff/consultants as required. The post holder will also need to work effectively with colleagues in Wales.

About you

With strong project management skills, to include project plan development and problem solving, you will be experienced with evaluating, developing and improving workflow systems, whilst having the ability to manage multiple projects simultaneously with minimum supervision. With a high level of initiative, you will have extensive experience of interpreting, assimilating and translating complex financial and technical information and will have strong IT skills including experience of using relationship databases.An understanding of working within a fast-paced fundraising environment, current fundraising trends, knowledge of fundraising specialisms and a direct or indirect experience of mental health problems would be desirable, however is not essential.

Closing date: Monday 1 September 2020

Mind reserve the right to close the role early due to receiving a high volume of quality applications, therefore we recommend you apply early!

Mind is committed to equality of opportunity for all staff, and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Overview

The Active Wellbeing Society (TAWS) is a community benefit society and cooperative working to develop healthy, happy communities living active and connected lives.

Our vision is for a society where people have the autonomy, capacity, resources and skills to become the architects of their own destiny; where our individual wellbeing is recognised as being bound up in our collective responsibility to and dependency on each other; and where all of us feel empowered as agents of social change to make a difference – whether at an individual level or more widely.

By working collaboratively with communities we aim to bring about sustainable change on an social, environmental and economic level; to do the social knitting required to create stronger and more resilient communities and to support communities to identify, mitigate and remove the barriers that prevent them from living active and connected lives.

This role oversees the management and development of the community food work. The role ensures good quality, effective delivery of the existing offer, ensuring that the work is delivered in line with the organisations values and requirements. This role is also responsible for supporting the development of new business, in conjunction with the Chief Executive and other directors as required.  

Main responsibilities:

· Manage and develop the work of the existing Big Feed Project within the organisation.

· Further develop the work of the community kitchens across the city, linking them to initiatives like the share shacks and other similar opportunities.

· Oversee and develop the food justice network in Birmingham and more widely.

· Manage and develop budgets and business planning around the work with community food.

· Work collaboratively with the funding manager to bring in additional funding for new areas of work in relation to food justice.

· Manage relationships across the city and the region regarding the wider work on food justice, as well as developing key partnerships for the delivery of additional initiatives with communities around food.

· Oversee the work of the community and coops manager, linking their work with the wider work of the organisation as well as with the work around community food.

· Develop the strategy for the organisation regarding community food in conjunction with the Chief Executive.

· Develop further sharing projects for the organisation that link to community food and ‘commensality’ (communal eating as a community development activity)

· Ensure the performance of the community food against required targets, together with overseeing a directorate plan with the Chief Executive

· Ensure the networks are developed and relationships are in place to support the flow of food within the community networks in the city

__________________________________________________________________________________________________

Strategic Scope of the role:

· Leads on formulation and application of strategy in practice.

· Has extensive experience of delivering strategy for an entire function and operating at a senior managerial level (but below board level) in an organisation.

· Leads the function in following the organisation's strategic plan.

· Makes decisions critical to the organisation's success.

· Heads a major function within the organisation

· Accountable for financial performance in several specified areas.

·  

__________________________________________________________________________________________________

Business Skills and experience required:

· Has a broad and deep knowledge of their technical or professional specialty and is able to apply that knowledge and its implications to the wider business.

· Has demonstrable experience of working within/ establishing cooperatives and applying cooperative principles in their practice

· Has demonstrable experience of the wider sharing economy and establishing collaborative interventions in this area

· Has budget management skills and demonstrable experience of budget setting and monitoring

· Has demonstrable experience of working with/setting up social enterprises

· Can clearly show a background in areas of community food work including: cooking/ menu planning/ food supply/ growing food/ nutrition/ food justice

· Can demonstrate excellent people management skills and clear communication skills including understanding of resourcing new projects and managing staff as a key asset within organisations

· Is able to demonstrate success in raising funding and developing new projects and collaborations

· Has experience of community work and supporting and developing networks of shared interest and purpose

Complexity:

· Represents the company and/or their industry at high levels (ie. nationally or internationally).

· Understands, explains and presents complex technical ideas to both technical and non-technical audiences at all levels in a persuasive and convincing manner.

Autonomy:

· Establishes organisational objectives and delegates responsibilities.

· Accountable for actions and decisions made not only by themselves, but by those that they manage.

 

Benefits:

 

· Bring your own device - £20 towards your phone bill monthly.

· Health Shield – discounted health benefit against eye examinations/prescriptions.

· +Plus EAP (counseling and DRs on call 24hrs a day)

· Death in Service – 4 times your salary paid to beneficiary.

· Nest Pension – 8% paid by TAWS 3 % paid by employee.

· Annual Leave – 25-29 days AL plus 5 wellbeing days

· Flexible working.

 

Job title: Executive Assistant & Governance Officer to the Executive Leadership Team & Trustee Board.

Salary/Rate: £30,000 pa (pro rata £15,000)

Hours: 0.5 FTE, flexible working required subject to requirements and demands of the role.

Status: Permanent

Reporting to: CEO (Direct), Chair of the Board (Indirect)

Background

The Felix Project is a dynamic London charity that works with food suppliers and charities and schools to reduce food waste and food poverty. We were set up in 2016 by entrepreneur, Justin Byam Shaw. 

More than eight million people in the UK struggle to afford to eat every day, while our food industry generates 100,000 tonnes of edible food waste each year. 

We rescue good food that cannot be sold and would otherwise go to waste.  This is high-quality and nutritious, including a high proportion of fresh fruit and vegetables, baked goods, salads, meat and fish.  We collect or receive food from 170 suppliers, including supermarkets, wholesalers, farms, restaurants and delis. 

We sort and then deliver this food to charities that cook meals and prepare food parcels for vulnerable people and to primary schools to distribute to children and their families. In 2019 we delivered over 2,700 tonnes of food to more than 310 London frontline charities and primary schools. This is enough food to make over 6.6 million meals. 

We have 40 staff, 500 active volunteers, and a fleet of 22 vans.

We currently have 3 main operations: our 2 depot operations at Enfield and Park Royal and our Central London operation.  The depots are open during the day and from these we collect, sort, deliver and store surplus food using our own vans completing pre-configured routes.  Our Central London operation runs in the evening and does point to point re-distribution directly from food retailers to charities, without the need for depot storage.  The Central London operation is fully “green” and uses electric vans and walking and cycling routes to extend our reach.

In October 2020, The Felix Project will be joining forces with FareShare London, with staff and volunteers from FareShare London becoming part of the Felix Family. This exciting partnership means that all current FareShare London volunteers will join us as The Felix Project volunteers, and will involve a transition period as we begin working more closely together and learning from each other. The goal of this partnership is to ensure that we are able to deliver more food to the Londoners who need it most.

Role Overview

This is a new post at the charity that will play a key role in supporting, advising, and coordinating the very busy workloads and schedules of the charity’s 4 person leadership team of CEO and 3 Directors. You will also provide support to a very senior, committed but remote voluntary board of trustees. You will be a very highly organised and diligent professional with an eye for detail, strong administrative and communications skills, together with a strong knowledge and understanding of charity governance and administrative management.

You will be expected to adopt a very flexible working routine, attend meetings throughout the month and prepare and disseminate documentation in an efficient, timely and effective manner.

You will establish pro-active working relationships with the Personal Assistants and support staff for some of the trustees. In meetings you will be on hand to offer advice and guidance regarding charity governance matters and/or take actions to seek clarity on governance matters for the leadership team or board members.

Specifically, your role will require you to provide administrative and personal assistant support to the charity Executive Leadership Team and Trustee Board, as well as act as advisor and administrator on matters of governance. This role will help plan, organise and manage all senior management team, board and board sub-committee meetings as well as ensure that all charity governance requirements are met and charity commission and other regulatory standards are maintained by advising and guiding the board and senior management.

Duties & Accountabilities

• Plan, organise and manage all senior management team meetings and other key events; Timetable meetings, co-ordinate diaries, source and book venues and ensure that all meeting documentation is prepared, communicated and managed in a timely and efficient manner
• Support the CEO and senior management team with administrational and other assistance, including diary management and co-ordination, communications with external people and organisations and other general support
• Attend all Trustee board, board sub-committee and senior management team meetings as clerk and administrative support including taking minutes and actions; Timetable meetings, co-ordinate diaries, source venues and ensure that all meeting documentation is prepared, communicated and managed in a timely and efficient manner
• Support the Chair of Trustees with occasional administrational and other assistance, including diary management and co-ordination, communications with external people and organisations and other general support;

Person Specification

Essential Skills & Capabilities

• Highly organised; Able to manage colleagues diaries and support and co-ordinate busy, varied work schedules
• Very strong administrative skills; Able to produce structured concise and clear reports and board documentation and meeting minutes and actions
• Strong working knowledge and understanding of general charity governance and regulatory requirements, including providing advice to board members and the leadership team
• Strong Communicator with very good professional verbal and written skills
• Capable of using various technology platforms (e.g. Microsoft; Outlook, MS Teams and Sharepoint) and other communications tools and approaches
• Able to work in a flexible, self-driven manner working remotely using technology to stay engaged with a wide range of stakeholders and partners

Desireable Skills & Capabilities

• Strong research and investigative skills to provide information and clarification on matters to the leadership team and board
• Great customer service approach: Friendly and solutions focused, with a can do attitude and problem solving skills.
• Committed and passionate about the cause of the charity

Interviews

First round interviews will be w/c 7 September. This is likely to be followed by second round interviews w/c 14 September.

Executive Assistant – Part Time
Central London (initially home based due to COVID-19)

About Us

Animal Free Research UK is the leading charity working towards a world where human diseases are cured faster without animal suffering. By pioneering excellence, inspiring and supporting scientists and influencing change, we are improving medical research and putting an end to animal testing.

By 2040, we aim to transform medical research and regulation in the UK so that the development of treatments for human diseases can be entirely animal free and breakthroughs can be achieved faster.

We’re currently looking for an Executive Assistant to join us on a part-time basis, working 21 hours per week.

The Benefits 

- Salary of £28,000 pro rata 
- Pension
- Flexible/home working options
- Join a charity that places ethics at the heart of science

If you are an articulate Executive Assistant seeking your next challenge, this is a fantastic opportunity to join a forward-thinking charity that’s dedicated to abolishing animal testing. 

You’ll play an integral role in enabling our senior management team to operate as efficiently as possible, which will allow them to work towards our strategic goals and transform the way in which disease is combatted. 

The Role

As an Executive Assistant, you will provide PA and business support to our Chief Executive and senior management team. 

Reporting to the Director of Finance and Operations, you will:

- Make travel arrangements, organise meetings and manage diaries 
- Manage a range of projects and research activities 
- Deliver high-quality HR administration to the organisation 
- Act as the first point of contact for any facilities issues 
- Manage relationships with key stakeholders 
- Handle confidential information with discretion 

About You

To join us as an Executive Assistant, you’ll need: 

- Demonstrable experience as an Executive Assistant, including managing the daily operations of the office, organising and maintaining files and records, planning and scheduling meetings, managing projects and conducting research, preparing and editing correspondence, creating reports and presentations, making travel arrangements, and providing high-quality customer service
- Experience of producing relevant reports and dashboards for senior colleagues, with appropriate recommendations
- Experience of managing supplier relationships
- Demonstrable success in networking/building relationships 
- Excellent literacy and numeracy skills and proficiency in MS Office 
- To be educated to Level 3 (AS/A Levels) or equivalent through experience 

Other organisations may call this role EA, PA, Personal Assistant, EA to MD, EA to CEO, PA to Chief Executive, Secretary, or Senior Administrator. 

The closing date for applications is the 1st September 2020. Interviews are scheduled to take place on the 14th September 2020. 

Webrecruit and Animal Free Research UK are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you are seeking your next challenge as an Executive Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.