Database Assistant Jobs
We currently have an exciting opportunity for an enthusiastic individual to join our team as a Neutering Finance Assistant. You will join us working 35 hours per week, on a 6 month fixed-term contract. You will be based at our National Cat Centre in Chelwood Gate, East Sussex with the opportunity to work from home a few days a week. In return you will receive a salary of up to £23,130.12 per annum plus excellent benefits.
This is a hybrid role and you will be required to attend the office 1-2 days a week, with the rest of the week spent working from home (or in the office if you prefer). Please ensure you are of a suitable commuting distance.
Since 1927, Cats Protection has helped thousands of cats each year, across the UK. As a community of volunteers, employees, supporters and partners, we’ve improved the lives of millions of cats and transformed the way millions of people see and care for cats.
One of the Charity's main objectives is to support neutering. In 2020 we helped 109,000 cats with vouchers for neutering. The neutering finance team record accurate information through our neutering schemes that supports the wider Cats Protection aims and objectives. They develop good working relationships with Veterinary practices and payments are made on a timely basis. They are a team of six, working closely together to help and support each other and the wider Finance department.
Responsibilities of our Neutering Finance Assistant:
As a Neutering Finance Assistant, you will work accurately and diligently processing neutering vouchers and related invoices on a daily basis, checking data entered and responding to vets in relation to query files. Accuracy and attention to detail are essential for this role. You will assist in the checking of neutering statements, ensuring payments have been processed and vet payment details are up to date. You will handle appropriately all telephone, email and written enquiries regarding Neutering Vouchers from other departments, vets and branches, interrogating the system to answer queries and producing reports for vets. Developing knowledge on voucher campaigns, cat neutering and the aims and objectives of Cats Protection to support vets and branches.
What we’re looking for in our Neutering Finance Assistant:
- Strong knowledge and experience of working within an office environment – ideally within a finance team
- Ability to process data accurately and quickly – a keen eye for detail is a must
- Experience of using Microsoft Excel & Outlook to an intermediate level, this is essential as the role is heavily data entry based
- Experience of working in an accounts receivable or accounts payable department – desirable
- Experience of using accounting software/systems or a similar type of database desirable but not essential
- Experience of developing good customer service
What we can offer you:
- salary of up to £23,130.12 per annum plus excellent benefits
- generous annual leave entitlement
- life assurance scheme
- range of health benefits including private healthcare
- Employee Assistance Programme
- and more
Through our values and behaviours we help people see the world through cats’ eyes. Together we can make a difference.
Unfortunately, we cannot accept applications or CVs that are emailed to us directly.
Closing date: 1st April 2024
Virtual interview date: TBC
Applications may close before the deadline, so please apply early to avoid disappointment. Please note, applications received after the closing date may not be responded to.
Please email if you require any adjustments to be made for you to complete your application or to participate in the recruitment journey.
Choose a career with us and you'll be helping us to achieve our vision of a world where every cat is treated with kindness and an understan...
Read moreThis is an exciting time to join Stoll in this new role in the Fundraising and Communications Team.
The role is full time and offered as hybrid working. It will support community fundraising activities including challenge and sponsored events, organising volunteer fundraising activities and working with local communities to raise funds for Stoll. The role also supports our communications functions at the organisation.
As part of the role you will;
- Be responsible for achieving agreed fundraising targets and the activity needed to achieve them.
- Be responsible for the cultivation and effective stewardship of both existing and new individual supporters, clubs and organisations.
- Work closely with the fundraising and communications on marketing collateral and using diverse forms of media to promote existing and new fundraising activity to maximise participation in community fundraising events.
- Ensure that all communications and marketing material aligns with brand standards
- Identify, research and develop new income generating opportunities within the community.
- Support and increase our partnerships with local businesses and organisations to involve them with all Community and Events fundraising opportunities and activities.
- Update the database with all income and other information.
This is a great opportunity for someone to learn more about working in a busy and exciting team. If you have knowledge of fundraising and communications and interested in supporting veterans with housing and support services, we want to hear from you.
Closing date for applications: Friday 29th March 2024
Interviews: W/C 08/04/2024
Stoll provides affordable, high-quality housing and support services to over 600 people each year, enabling vulnerable and disabled V...
Read more
We currently have an exciting opportunity for an experienced individual to join our team as a Finance Assistant. You will join us working 35 hours per week, on permanent basis. In return you will receive a salary of up to £25,765.62 per annum plus excellent benefits.
This role is on a hybrid basis with the requirement to travel into the office approx. 2 days a week, initially this will be daily until training is complete. The office is based at Cats Protection's National Cat Centre, Chelwood Gate, on the edge of Ashdown Forest. This is a remote location and public transport is limited. You must live within regular commuting distance, please bear this in mind when applying.
Since 1927, Cats Protection has helped thousands of cats each year, across the UK. As a community of volunteers, employees, supporters and partners, we’ve improved the lives of millions of cats and transformed the way millions of people see and care for cats.
The Finance Directorate has a highly skilled team of employees who cover financial accounting and transaction processing, management accounting and reporting and payroll. The Charity has an annual revenue budget of £75m and operates a trading subsidiary with income in excess of £2.0m per annum. The team processes around 5,000 supplier payments and 150,000 neutering vouchers per year. In addition, they run a payroll for over 1,000 staff and support over 220 branches and their volunteer treasurers, as well as providing financial advice and support to the 36 centres and a chain of over 100 shops.
Responsibilities of our Finance Assistant:
As our Finance Assistant you will provide processing and administrative support for the financial accounting activities of the charity. You will also provide a high-quality service and be responsible for ledgers they control. The role will focus on a core area, either purchase ledger, banking or CPL Enterprises, but will be able to interchange with tasks in other areas. Duties will include processing PO’s and requests for payment, undertaking BACs and cheque payment runs, reconciling supplier statements and resolving discrepancies, daily banking activities and other general administrative tasks.
What we’re looking for in our Finance Assistant:
- It is essential that you have experience working within a finance team, ideally either accounts receivable or accounts payable departments
- Experience of working within an office environment
- Experience of using accounting software or a similar type of database
- A Level or equivalent in any subject
- Ability to process data accurately and quickly
- Experience of using Microsoft Excel to an intermediate level
- A willingness to provide a quality service to customers with experience of working in a customer orientated role
What we can offer you:
- salary of up to £25,765.62 per annum plus excellent benefits
- generous annual leave entitlement
- life assurance scheme
- range of health benefits including private healthcare
- Employee Assistance Programme
- and more
Through our values and behaviours we help people see the world through cats’ eyes. Together we can make a difference.
Unfortunately, we cannot accept applications or CVs that are emailed to us directly.
Closing date: 27th March 2024
Virtual interview date: W/C 1st April 2024
Applications may close before the deadline, so please apply early to avoid disappointment. Please note, applications received after the closing date may not be responded to.
Please email if you require any adjustments to be made for you to complete your application or to participate in the recruitment journey.
Choose a career with us and you'll be helping us to achieve our vision of a world where every cat is treated with kindness and an understan...
Read moreAbout Us
We’re here for everyone affected by cardiomyopathy
We are the specialist national charity for people affected by cardiomyopathy, a condition that affects the heart muscle.
Cardiomyopathy is a disease of the heart muscle. It is a group of conditions that affect the structure of the heart and reduce its ability to pump blood around the body. It can have a devastating impact on the lives of people of all ages, including babies, and is usually inherited. Medical experts estimate at least 1 in 250 people (approximately 266,000 people in the UK) have cardiomyopathy.
We are the only charity in the UK supporting children, young people, and adults with the life-limiting heart condition cardiomyopathy. We are a community of people affected by cardiomyopathy, medical experts, and charity professionals working to provide support and information, campaigning for better access to quality treatment, saving lives through raising awareness and providing hope through shaping research.
Job Summary
We are looking for a highly organised Administrator to join our services team to support the day-to-day operations of our or services to our community. The Administrator will play a crucial role in ensuring the efficient functioning of administrative processes and facilitating communication. The ideal candidate will be detail-oriented, and able to handle a diverse range of tasks with professionalism and enthusiasm. It can be a busy and varied role with lots of interactions with our service users.
Key Responsibilities
· Manage and maintain administrative systems and procedures.
· Handle correspondence, emails, and phone calls, and respond promptly to inquiries.
· Maintain accurate records and databases.
· Managing and coordinating online support groups ensuring joined up working
· Order office stationery and supplies
· Managing incoming and outgoing post
· Managing the services email inbox responding to enquires accordingly
· Coordinate meetings, appointments, and travel arrangements as needed.
· Assist with the preparation of reports, presentations, and other documents.
· Ensuring bulk requests for hard copy information resources are sent to the requesting hospital / clinic in a timely manner.
· Provision of resource support to in-person community support group meetings.
· Active liaison with relevant NHS administration teams to organise on site meetings.
· Responsible for the upkeep of volunteers’ online training records.
· Proofreading all draft information resources prior to final publication.
· Providing administrative support to the services team.
General
· Undertake additional duties as required in accordance with the responsibilities of the position.
· Always ensure that the charity’s reputation as an authoritative and responsible information source is maintained and enhanced.
· Ensure appropriate levels of confidentiality and data protection are maintained.
· Bring to the attention of the Head of Services any concerns which may affect the performance of the role.
Equal opportunities
The charity is committed to promoting equal opportunities and the post-holder has a leading role in ensuring equity in employment opportunities.
Health & safety
In addition to any responsibilities specified within your job description above, it is your duty to:
· take reasonable care of the health and safety of yourself and of the other people who may be affected by actions and omissions at work.
· co-operate with the employer in ensuring that all statutory and other requirements are complied with.
This is an outline of the post-holder's duties and responsibilities. It is not intended as an exhaustive list and may change from time to time in order to meet the changing needs of the charity.
Please submit your CV and covering letter.
Our vision is for everyone affected by the heart muscle disease; cardiomyopathy to lead long and fulfilling lives. We work towards this vision ...
Read moreThe client requests no contact from agencies or media sales.
FareShare
Job Description – Trusts and Grants Assistant
Reporting to: Senior Trusts and Grants Manager
Location: Hybrid/London
Contract: Permanent
Hours: 35 Hours
Salary: £24,973.60-£26,288 (We normally offer a starting salary at the start of the range)
We welcome applications from all backgrounds. We are a Disability Confident Employer that welcome disabled applicants and provide reasonable adjustments.
About FareShare
FareShare is the UK’s largest food redistribution charity, working with a network of 18 independent organisations to make sure good quality surplus food reaches people who need it most, rather than being wasted. We rescue food from farms, factories, supermarkets and food outlets and send it to almost 9,000 charities working on the frontline to support their communities. FareShare food nourishes people in need and connects them with vital support services to help them build a brighter future.
Every day, millions of people skip meals or go without any food, driven to food insecurity by the cost of living crisis. Yet at the same time, over three million tonnes of good to eat food goes to waste in the UK – enough for 7 billion meals.
In 2022/23, FareShare redistributed enough food for almost 130 million meals, but we know there is more food out there that could be used to support communities in need rather than needlessly wasted. This is an exciting time to join FareShare, as we embark on a new, ambitious three-year strategy that will maximise the social and environmental impact of rescuing surplus food.
The role
FareShare has a vibrant Fundraising team that has achieved incredible growth in support across income streams over recent years. At the same time, the organisation is passionate and committed to expanding our work so more surplus food can reach thousands of charities and community groups nationwide. To meet this ambition, we need to continue to grow our income and are looking for a Trusts and Grants Assistant who will be a key part of our Trusts and Grants team.
This is a new role that will lead on securing and managing grants of up to £10,000 and will provide support to the wider team on a range of functions, from bid development and supporter care, to research and prospecting, income reconciliation and record keeping. It joins a team of five that manage a diverse range of partnerships worth more than £4m each year.
This is an excellent opportunity for somebody looking to start or develop a career in Trusts fundraising whilst working in a successful and supportive team.
About You
We are looking for somebody with fantastic written and verbal communication skills. You are a confident writer with an ability to present information that is clear and appropriate for different audiences and enjoy public-facing responsibilities. You will have good experience of managing a variety of administrative responsibilities and will be comfortable working to deadlines. You will be a positive force in the team, happy to use your initiative to help and support the fundraising strategy as needed.
Key responsibilities
- Income Generation: Manage proposals, communications and reporting to smaller grant givers and support the Trusts and Grants team in wider bid development.
- Supporter Care: Work with the wider Fundraising team to create inspiring communications and stewardship journeys for our supporters. This may also involve occasionally supporting the set up and delivery of funder events.
- Gift Processing: Work with Finance and Fundraising teams to ensure accurate banking and recording of grants and to administer timely thanking of our supporters.
- Research and prospecting: Support the Trusts and Grants team in the management of our prospecting pipeline and the co-ordination of introductions and mailouts.
- Administration: Help maintain accurate and up-to-date records of Trust contacts and communications on our fundraising database, and to ensure this information adheres to data protection guidelines.
- Fundraising support: Undertake other duties that support the organisations fundraising strategy, in keeping with the grade and overall purpose of the role.
Person Specification
As an employer committed to Equal Opportunities, we will assess applications in line with the below criteria.
Essential Criteria
- Experience of delivering excellent supporter care or customer services.
- Able to demonstrate excellent communication skills, both written and oral.
- Able to demonstrate excellent organisational and administrative skills.
- Ability to contribute effectively to the team as well as the ability to work independently.
- Experience of organising and prioritising own workload on a day-to-day basis.
- Ability to work analytically and with numbers.
- Excellent attention to detail.
- Good IT skills, competent in the use of MS Office, including Word, Excel, Outlook and PowerPoint.
Desirable Criteria
- Experience of fundraising or working in the voluntary sector.
- Experience of using a CRM system.
- Demonstrable interest in food insecurity, food waste and surplus redistribution.
Competencies and behaviours
- A commitment to recognising and celebrating diversity and inclusion.
- An interest in furthering FareShare’s mission.
- Flexibility of approach and a team player.
- Forward thinking and willing to contribute ideas and opinions.
- Willingness to travel around the UK on an occasional basis.
FareShare’s head office is in central London and we expect the successful candidate to be able to travel in at least 1 day a week. More flexible arrangements can be discussed in the recruitment process.
Benefits
- Hybrid / Flexible working, with regular UK travel
- 28 days’ annual leave + 8 bank holidays
- Employers pension contribution
- Employee Assistance Program
- Interest free bicycle purchase loan scheme
- Season ticket loan
At FareShare we are fighting hunger by tackling food waste - we rescue good food for frontline charities
We save food & c...
Read moreWe are a multi-award winning, creative and innovative organisation and the Database Assistant (12-month maternity cover) is a role at War Child UK, sitting within the data team and delivering on a range of database tasks and processes utilising our Salesforce database to do so. We’re looking for someone who has a good working knowledge of database systems and who understands their importance to organisations like War Child, as well as someone who is naturally process driven and has a great eye for detail. The postholder will be responsible for specific monthly processes such as Organisation income reconciliation and ongoing data uploads and cleansing for the fundraising teams. You will also become a champion for Salesforce and understand the importance of CRM to help War Child achieve our goals, and provide better service to our donors, supporters and participants.
Your Role
War Child UK uses Salesforce to manage relationships with our donors, supporters and stakeholders including recording all donations made to the organisation. War Child’s Database Assistant (12-month maternity cover) will be responsible for the monthly delivery of the income & data reconciliation processes for the Fundraising Teams, which includes liaising with a wide range of external agencies and the website to successfully download and query files, updating and creating new supporter records on the database, processing cheques and payment requests, and working closely with the finance team to ensure all anticipated and banked income tallies correctly. . The post holder will also work closely with colleagues in the Data Team to support and maintain regular database processes, data cleansing and other database-related functions which happen on a monthly or quarterly basis. This may include responding to and being responsible for Support Ticket queries in relation to income, data, and/or the database generally, and working with external database agencies such as our web platform partners and Salesforce. Aside from these core duties, from time to time you may also carry out general administrative tasks on behalf of the Supporter Engagement team. This may include supporting the Supporter Care Assistant during busy periods with customer care via email and telephone and record updates, processing invoices and maintaining and updating team rotas and trackers.
Your Responsibilities
- Delivering the monthly data-reconciliation and income-reconciliation processes, which include downloading and uploading data files.
- Supporting the fundraising teams with their monthly income recording and reconciliation
- Liaising with external agencies & the finance team.
- Checking for and correcting inaccuracies and updating supporter records.
- Run reports for the and Fundraising and Finance Teams.
- Maintain and carry out regular database processes including data cleansing.
- Support the Database Coordinator and the Senior Data Manager to encourage best-practice use of the database across the organisation, including assisting with onboarding and new user trainings and being on-hand for day-to-day technical support when the Database Coordinator is unavailable.
- Working with external partner (i.e. telemarketing agencies) to ensure the successful and smooth transition of data onto the database.
- Spotting and reporting database glitches and problems.
- Support with ticketing system as a second point of contact in the data team.
- Contribute to creating a culture committed to the safeguarding of children and adults and compliant to WCUK’s Child Safeguarding and Adults at Risk Policies.
You Are
- Someone who has experience of using a Salesforce database, to carry out day-to-day tasks and who understands their importance for organisations such as War Child. Charity / NGO experience would be an advantage.
- Someone with excellent attention to detail, and good numeracy skills.
- A great communicator who can manage a variety of stakeholder requirements and resolve requests in a timely and accurate manner.
- Able to organise your time and own workload effectively and able to work to deadlines in a busy environment.
- Able to learn new processes and systems swiftly and diligently.
- Able to work under own initiative, take instructions from others and work well as part of a team.
- Experienced in carrying out administration tasks and processes in an office setting, with good knowledge of Microsoft Office, especially Excel.
- Keen to learn more about the inner workings of database management.
At War Child we are driven by a single goal – ensuring a safe future for every child affected by war. We work in some of the hardest to r...
Read moreThe client requests no contact from agencies or media sales.
Brain Tumour Research is looking for a Database Assistant to ensure our data is accurate and up to date, for key stakeholders to make informed decisions and continue to fulfil Brain Tumour Research’s purpose of finding a cure for all types of Brain Tumours. The Database Assistant will report to the Systems Manager, conducting regular data uploads, generating reports for analysis and providing basic IT support.
Position: Database Assistant
Contract: Fixed Term Contract – Six months
Location: Head Office, Milton Keynes. We offer a hybrid working model, where team members are expected to be in the office for a minimum of three days per week.
Salary: Circa £27,000 per annum
Hours: Full time, 35 hours per week
Benefits: Holiday entitlement, 25 days per annum , excluding UK Public Holidays, death in service policy, access to a Employee Assistance Programme and option to join our healthcare scheme.
About the Role
This is a fantastic opportunity for an individual who wants to make a difference in one of the most innovative and exciting medical research fundraising charities in the UK while developing their knowledge and understanding of how data can support an organisation.
As Database Assistant, you will be supporting the Finance and Operations team to deliver high quality reporting and analysis to the rest of the charity. The primary responsibility of the role is to manage data flows in and out of the CRM database.
About You
If you would like to join an exciting, innovative, and ambitious charity, with a passion for finding a cure for brain tumours, then we would love to hear from you.
Do you have:
- Experience using a CRM database
- Interest in learning to use new software and programmes
- Strong Excel skills
- Excellent communication skills and confident working cross functionally
About Brain Tumour Research
Brain Tumour Research is an exciting, innovative and ambitious charity. We are passionate about finding a cure for brain tumours through the establishment of dedicated Brain Tumour Research Centres of Excellence around the UK.
We are invested in our employees and are proud to be accredited by Investors in People.
Closing Date: 31st March 2024
Interested?
If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.
Candidates may also have in experience in, or looking for a career in: Data Assistant, Systems Assistant, Reporting Assistant, Data Engineer, Graduate Data Analyst, Junior Data Analyst, Data Entry, Data Administrator
No agencies please.
Do you enjoy speaking to people and helping them with queries? Do have a keen eye for detail? Do you have experience of working with membership databases? If so, this role could be for you!
The opportunity
- Part-time, two days per week
- Permanent Contract
- £10,817.60 per year (FTE £27,044)
This is an exciting time to join CMF as we grow and expand our membership and networks across the British Isles.
Our Database Assistant will work with the Membership & Office Manager and Accountant to assist with all aspects of work with the membership database. They will particularly focus on the processing of income received from members through a variety of sources and routes.
The successful candidate will contact members to suggest simpler ways to obtain up to date contact details and suggest simpler ways to donate.
They will also develop and record a good understanding of database management and assist with the processing of direct debits and standing orders - and other donations.
Would you be willing to use your passion, skills, and experience to support CMF in our mission to see Christian healthcare professionals united and equipped to live and speak for Jesus Christ?
You will be a person of integrity, passion, and commitment to see Jesus Christ glorified in healthcare.
This role is based at our London office. Please note that the successful candidate will need to be able to attend the office on a Tuesday or a Thursday.
To view the full job description and apply, please visit our website and complete the Application Form and Equal Opportunities Form by Thursday, 28 March.
Due to the nature of the job, an occupational requirement exists for the post-holder to be a practising Christian in accordance with the Equality Act 2010, schedule 9.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
As Administrative Assistant of LUPUS UK, you will be assisting the Office Manager with the day-to-day management and smooth running of the National Office, including maintaining and ordering supplies and stock, making travel and accommodation arrangements, banking and database logging.
In addition, you will support your colleagues across the organisation including assisting with the moderation of the LUPUS UK online forum – HealthUnlocked; helping with simple editing tasks on the newsletter and LUPUS UK website, moderating our social media content, working on the telephone helpline and supporting fundraising/awareness raising events.
We are seeking a candidate who can work a 21-hour week spread over 3 or more days. We are a flexible employer, supporting hybrid working arrangements for many of our staff. Ideally, the candidate will be able to work predominantly from the office with an option to work from home occasionally. This role does require some occasional evening and weekend work with a generous overtime policy.
About LUPUS UK
LUPUS UK is the only registered national charity supporting people affected by the autoimmune disease lupus and assisting those approaching a diagnosis. Many people know little about lupus but we are providing information, campaigning for greater awareness and understanding, investing in ground-breaking research and funding Specialist Lupus Nurses in hospitals across the UK. Our vision is for a world where people with lupus can live full and active lives.
“I learned almost everything I know about lupus from LUPUS UK and that knowledge gave me the confidence to get control back in my life and do almost everything I used to be able to do including running. It also helped my husband, family and employer to know what lupus is and how we can make life work together.”
What we are looking for
- Someone with a positive can-do attitude and willingness to help, when necessary, with tasks outside of normal duties.
- Experience of working within a team, whether in a professional or personal capacity.
- Excellent written and verbal communication skills, with the ability to communicate effectively in a range of media.
- Well organised with good attention to detail.
- Pro-active approach to problem solving.
- Strong working knowledge of Microsoft Office applications including Word, Outlook, Powerpoint and Excel.
- Experience of using and maintaining databases
Benefits of working with us
- A comprehensive, tailored induction to your new role.
- As part of a small, flexible team, you will be able to develop and expand this role.
- Flexible working arrangements are possible, with some team members splitting time between the office and home working.
- Death-in-service cover (4x annual salary) after six months of employment completed.
- Learning and development opportunities to maximise your potential.
- Ownership of projects with visible personal impact.
- Working with a range of people from charity staff, volunteers, beneficiaries and funders.
The closing date for applications is 24th March 2024 but we will begin actively interviewing candidates prior to the closing date. Interviews will take place at our Romford office or via Zoom (where necessary).
We are looking forward to hearing from all interested candidates. To be considered for the position we strongly recommend submitting a short covering letter along with your CV, outlining why you are right for the role.
LUPUS UK is the national registered charity for people affected by the autoimmune disease lupus. The charity provides high quality information ...
Read moreThe client requests no contact from agencies or media sales.
Position type:Fixed Term for 18 months. Full time. Flexible working will be considered.
Responsible to: Head of HR
Direct reports: None
Location: ShelterBox HQ, Truro
Please note - This role is to be based in Truro and will require presence in the office at least twice a week.
Role purpose:
The role of the People Assistant will be to provide administrative support to the People Team. You will contribute to the efficient running of the department and assist in the delivery of a supportive, employee-oriented organisational culture that emphasises quality, continuous improvement, and high performance.
This is a busy generalist HR role and will give you a broad experience to many different elements of HR practice including recruitment, onboarding and induction, metrics and analytics, EDI, safeguarding, and wellbeing, within the humanitarian sector.
Who are we looking for?
We are seeking a motivated and enthusiastic individual who is looking to start or develop their HR career. You will be a people person, committed to delivering excellent customer service who is able to work and communicate well with different individuals and teams, both internal and external to ShelterBox.
As the first point of contact for the HR Team the ability to manage different tasks and priorities simultaneously and have excellent attention to detail will be key.
This role will help generate and collate monthly and quarterly people metrics so excellent IT skills (particularly Microsoft Office and database reporting) are essential. As a member of the HR Team, you will be handling a wide range of data, including sensitive and personal information, as such you will work with discretion and adhere to confidentiality.
Achievement of, or study toward, your CIPD Level 3 is preferable but is not essential. Knowledge of basic employment law and HR practices would be advantageous for the role.
Main role and responsibilities
This role will primarily provide administrative support for the day-to-day running of the HR Team as well as supporting ongoing strategic work projects of the People Team. This role will also help support the diary management for the Director of People.
Duties will include but not be limited to:
- Administration of all recruitment campaigns including advertising, arranging interviews and candidate management.
- Administer all HR-related documentation in a timely manner. Documents will relate to starters, leavers, Maternity/Paternity, probation completions, etc.
- Generate and report on monthly and quarterly people metrics.
- Management of the HR inbox and timely response to queries.
- Assist with HR project and strategy work
- Information management of the HRIS ensuring electronic records are accurately maintained and updated in accordance with GDPR legislation including personal details, absence management and employment records.
- Monthly employee file auditing, ensuring records are accurately maintained including return to work, probation, and appraisal completions.
- Support internal communications including organisational updates, wellbeing, and staff newsletters.
- Diary management support for the Director of People
- Note-taking and meeting preparation
- Support office events and initiatives in person and online
- Assist with background checks – including references and DBS checks.
- Administration of H&S requirements (including DSE Assessments).
Other responsibilities
- Any other duties as required which are deemed appropriate to the level and grade of the post.
The client requests no contact from agencies or media sales.
Based at St Martins House in central Leicester, this is a role which would suit somebody seeking to develop their skills in administration and office management. There is a mixture of self-managed work and routine office tasks in a busy office at the heart of a dynamic Diocese.
Organized, Capable, Forward-Thinking
Does this describe you?
Then you could be part of the Church of England in Leicester and Leicestershire as the Executive Assistant to the Archdeacons.
We’re looking for somebody who can run the office, update our processes, maximise the use of technology and support the Archdeacons and Assistant Archdeacons. You will need to be able to work on your own initiative, managing demanding diaries, administering processes for clergy recruitment, and liaising with local churches on a range of issues.
We encourage applications from UKME/GMH candidates, who are currently under-represented in the organization.
Interview date:Thursday 11th April 2024
Application via Pathways website
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We need someone to help manage the incoming supporter communications, opening and processing donations securely, and managing supporter administration on the Supporter Database (Raisers Edge). This is a part time office-based role in Chelsea, London.
Duties:
- Opening and processing donations securely
- Update donor records on Raiser’s Edge, our supporter database (full training will be provided)
- Help maintain accurate, and reliable information about supporters around Gift Aid, Consent and supporter communication preferences.
- Respond to fundraiser’s enquiries in a timely manner
- Assist the team in fulfilling online orders
The closing date for applications is 22nd March 2024, however we will be interviewing on a rolling basis so please do not delay your application.
The client requests no contact from agencies or media sales.
Your new role
We are looking for an energetic, proactive and organised Personal Assistant to provide secretarial support to our two directors. You will be responsible for managing their diaries, arranging travel and accommodation, preparing reports and presentations, and liaising with internal and external stakeholders.
What you\'ll need to succeed
To be successful in this role, you should have excellent communication and interpersonal skills, as well as the ability to prioritise and multitask. You should also have a keen interest in the charity sector and the mission of our organisation.
What you\'ll get in return
- Act as the first point of contact for the directors and handle their correspondence and enquiries.
- Manage their calendars and schedule meetings, appointments, and events.
- Make travel and accommodation arrangements and prepare travel itineraries
- Prepare and edit reports, presentations, and other documents as required.
- Organise and attend meetings and take minutes.
- Maintain and update the directors\' filing system and contact database.
- Handle confidential and sensitive information with discretion.
- Perform any other duties as assigned by the directors.
Required
- Proven experience as a Personal Assistant, Executive Assistant, or similar role.
- Proficient in MS Office and Google Suite.
- Excellent verbal and written communication skills.
- Strong organisational and time management skills.
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Flexibility and adaptability to changing priorities and deadlines.
- Knowledge of the charity sector and its regulations.
- A degree in Business Administration, Communications, or related field is desirable.
If you\'re interested in this role, click \'apply now\' to forward an up-to-date copy of your CV, or email your CV directly
If this job isn\'t quite right for you, but you are looking for a new position as a Personal or Executive Assistant within the Charity sector, please contact Lorena De Freitas for a confidential discussion on your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Whether you are looking for the right person or the right job, talk to a Hays expert first. Working with Hays gives you the reach and resources...
Read moreFundraising Assistant (hybrid role)
Hybrid Role: 1-2 days per week at head office/ sites (Wednesdays head office based), remaining days from home.
Flexible working available.
Looking for your first step into fundraising? We’re looking for someone with a little admin experience to join our friendly team who’ll offer you support and guidance as you develop into a key member of the team. If you’re an enthusiastic person, who’s looking to be part of a busy, growing fundraising team then this is the ideal role for you.
London Wildlife Trust is the only charity dedicated solely to protecting the city’s green spaces. Our vision is a London alive with nature, where everyone can experience and enjoy wildlife. As our Fundraising Assistant, you’ll play a crucial role in achieving that vision. You’ll be tasked with caring for our members and ensuring they continue to feel engaged with our aims and supporting with appeals and corporate fundraising to generate funds to continue our work.
Role & Responsibilities
You’ll have the opportunity to engage and interact with our members and supporters, help manage our database, support with membership recruitment, and support with our appeals and corporate fundraising.
You can expect to:
- Provide supporter care by responding to members’ queries both on the phone and via email.
- Record all membership and supporter income and activities on the database including setting up new memberships and recording donations from fundraising appeals.
- Manage and update supporter information on our database (ThankQ).
- Ensure new memberships are fulfilled in a timely manner, including liaising with our fulfilment house to prepare and upload data for welcome packs, magazines, membership renewals and thank you communications.
- Support in gathering content for high quality communications to our supporters, e.g. newsletters and appeals.
- Support our corporate fundraising activities.
What’s in it for you?
Salary: £26,123 per annum
Tenure: Permanent, full-time contract
- 25 days annual leave pro rata plus statutory holidays and Christmas closure
- Access to benefits platform including discounts on retail, dining and days out
- Salary sacrifice schemes including bike, gym membership and nursery
- Enhanced maternity, paternity and adoption pay
- Enhanced flexible working policy
- Access to a free Employee Assistance Scheme to support you inside and outside of work
- ‘Staff Day’ once a quarter where you can get involved in conservation work on one of our sites
Our ideal Fundraising Assistant
- Some previous administration experience (ideally with record keeping)
- Keen interest in fundraising
- Enthusiastic personality and willing to learn
- Strong organisation and multi-tasking skills
- Previous experience of providing excellent customer care
- Strong written and verbal communication skills
(Please see job description for full person specification)
Closing Date: Tuesday 19th March
Interview dates: Week commencing 25th March
Does this sound like you? We’d love to hear from you!
Our vision is a London alive with nature, where everyone can experience and enjoy wildlife. In order to achieve our goal of engaging everyone in protecting London’s wildlife for the future, we know that our staff team needs to better reflect and represent all of London’s communities. We are committed to ensuring equal opportunities for all. Alongside our inclusive Talent policy which outlines are commitments including giving fair opportunities to ex-offenders, we also offer an enhanced flexible working policy which is available to you from your very first day.
Read more about London Wildlife Trust’s commitment to Equality, Diversity and Inclusion on our website.
REF-212396
Your new company
A prestigious London Local Authority with a large regional jurisdiction over both the City of London and the county of Greater London is looking for a number of 18-month front of house and administrative staff to join a busy and expanding team based in Stanford-Le-Hope/Tilbury area.
Your new role
To provide clerical and administrative support to the staff in a busy and expanding office. To work as one of the team of Support Assistants within the Service, in the provision of an effective, efficient and responsive service.Hours: 37 hours per week within the below shift rotation
Early shift - 7.00 - 14.30
Day shift - 9.00 - 17.00
Late shift - 11.30 - 19.00
Main Duties & Responsibilities
- Carry out reception duties and act as 'first point of contact' for visitors to the office.
- Sorting, date stamping, scanning all documents received and distributing post and documents received into the office and verifying delivery of documents, parcels and other goods in accordance with office procedures.
- Provide clerical and administrative support to the field staff, as required.
- Arrange the collection of all samples on a daily basis that need to go to the labs, preparing for collection and liaising with the couriers.
- Use office equipment, including the postage franking machine, facsimile machine, scanner, photocopier and computer system to carry out the duties of the post.
- Answer all incoming calls and respond to telephone queries from a wide range of sources regarding the current status of imported food cargo and charging procedures, including passing calls on to the relevant staff.
- Under the direction of the Officers, or Technical Officers, carry out documentary checking with regard to consignments of imported food (not of animal origin), and maintain all necessary electronic and paper-based records.
- Input data into internal and external database systems and carry out general internal database maintenance, e.g. modifying tables, queries and reports.
- Maintain and update electronic and paper-based filing and record systems, including the equipment inventory. Assist with the archiving of items, and deal with confidential documents appropriately.
- Under the direction of Official Veterinarians or Officers, record Products of Animal Origin and other imported food consignments on the computerised cargo handling system and port manifesting systems.
- Under the direction of Official Veterinarians or Officers, they undertake the initial documentary check for third country consignments of products of animal origin in accordance with ISO procedures and ensure that documents for charging purposes are sent to the Finance Section on a daily basis.
What you'll need to succeed
- Live in the Corringham/Tilbury/Stanford-Le-Hope area
- Have your own transportation and driving licence
- Be proficient with MS Office, and
- Immediately available to work in April 2024
What you'll get in return
A great opportunity to work in a busy office role. We are looking for a diverse range of experiences.
Perhaps you are looking to get back into work after some time out? Maybe you are looking to move out of retail into an office-based role?
Either way, please get in touch if you can drive, and you are interested in discussing this role any further.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV
This role is to start asap.
Experience and Interview day will be on Wednesday the 20th of March 2024
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Whether you are looking for the right person or the right job, talk to a Hays expert first. Working with Hays gives you the reach and resources...
Read more