The Administrative Assistant supports the day to day running of the Link Age Southwark offices. This includes answering the telephone, sorting and sending the post, assisting with the [email protected] and [email protected] inboxes as well as working with colleagues to answer the door and deal with deliveries. The Administrative Assistant will work with the Operations Coordinator to ensure that stationery supplies are kept stocked up and will assist with processing invoices and payments. The role will also provide some administrative support to the volunteer team and the Director. This role is office based. We are looking to recruit someone who can work 4/5 mornings a week to provide office cover. There is some flexibility on timings.

Link Age Southwark is a vibrant local charity which works to ensure that older people and people living with dementia can thrive in later life. We work with our dedicated volunteers to provide the support people need to live happy, healthy lives. We support around 700 older people and people with dementia each year, and with the support of over 400 volunteers, help them stay connected with their communities, alleviating loneliness, improving health and wellbeing and making communities stronger through volunteering.  

Hours: 35 hours per week (occasional work on evenings or weekends if required)

Location: 28 Commercial Street, London E1 6LS or a mix of on-site and remote working (can be discussed)

Contract: Permanent

This role will be an essential support to the leadership team which manages the Debt Free London partnership. The team is busy, with many different work strands led by a team of over 50 staff, and in collaboration with 15 other charity partners. The job will therefore be busy, and varied – and the day to day needs and challenges will vary a lot. There will be opportunities to become involved and supporting some exciting and developmental work in the charity; and also there will be a requirement to establish basic systems and processes, so that the Debt Free London leadership team can work as effectively as possible.

Closing date: Midday on Monday 17 May  2021
Interview date: Monday 24 May 2021

If you know of anyone who you think may be interested, especially any of our current volunteers can you please spread the word.

Healthy Teen Minds was started in 2013 by our Chief Executive Robin Barker who wanted to find a way to enable changes in education and policy for children and young people’s mental health utilising co-production; the co-design and co-delivery of a project or service. Originally an organisation of one, Healthy Teen Mind’s is now a limited company with a small central team working together to create a world in which young people’s voices have influence on the decisions, issues and systems that impact their lives.

We need a talented Team Assistant to support our team and help keep our organisation and projects on track. By playing a key role in ensuring all admin, planning, travel and training run smoothly, you will join us in our mission to change the future for young people. You will be working alongside Stuart our Coproduction and People Coordinator and Jodie our Project Coordinator , who you will report into as Team Assistant. 

In addition to our central team, we employ Young Advisors, young people with lived experience, and Associate Trainers (from various backgrounds - hospital, CAMHS, patient experience) to deliver training and support the projects.

We are proud to be delivering two main projects. We Can Talk, aimed at supporting hospital staff with the skills, knowledge and confidence to provide high quality care to children and young people presenting to hospital in a mental health crisis. And Crisis Tools, a national online training resource for crisis workers who support young people.

If this sounds like a company you would fit in well with and you’re excited to play a crucial administrative role in, you can apply via our website! Please read through the job description and job pack carefully then complete our google form application form and submit the task before 23:59 on the 21st May 2021.

​Additional Key dates:

• Shortlisted candidates will hear from us on the 28th May 2021

• Interviews will take place on the Monday 7th and Tuesday 8th June 2021

• Successful candidate will be appointed on the 9th June with an anticipated start end of June 2021 (or sooner if possible)

To ensure the diversity of our team, using positive action under the Equality Act 2010, we will appoint a BAME candidate if 2 candidates are equally qualified.

Database Assistant

Job ID: 022264
Salary: £24,736 - £26,567, including London Weighting Allowance
Business unit: Fundraising & Supporter Development
Department: Fundraising & Supporter Dev Office
Strand Campus

Fundraising and Supporter Development (F&SD) is an integrated department that provides a single fundraising and supporter engagement function for King’s College London, Guy’s and St Thomas’ Trust and for King’s Health Partners, working closely with the Maudsley Charity. Based at King’s College London, we work with colleagues across our partners to help them serve society through world-leading education, research and healthcare.

The Database Assistant works within the Supporter Operations team to ensure that our wider F&SD team have access to accurate, timely and comprehensive data and the necessary database training and support to enable effective alumni relations and fundraising activity.

This post will be offered on a 24 month fixed term contract.

This is a full-time post - 100% full time equivalent

Closing date: 06-Jun-2021

To apply for this role please click on the 'Apply' button.

I am happy to be working with an amazing end of life charity in search of a Raisers Edge Database Support Officer. This role is to ensure an excellent end-to-end service is provided to members and donors to the charity, reflecting how the organisation values their supporters.
The Database Support Officer will provide administrative support to both the Fundraising and Marketing, and Finance teams by processing and recording donations accurately and efficiently on both organisations' databases (Raiser's Edge), providing excellent customer service to supporters, providing accurate data for direct mail and audits purposes, and liaising on technical support for the database.

Key Responsibilities Processing donations:
Process all incoming donations made by cash and cheque
Enter onto the database all donations made by cash, cheque, and credit card
Enter onto the database all donations
Using bank statements provided by the Administration and Finance Assistant, enter onto the database all standing orders and legacies
Process new Direct Debits and ensure that members/donors receive confirmation
Process amendments and cancellations to existing Direct Debits and ensure members/donors are informed accordingly
With the Administration and Finance Assistant, process Gift Aid claims

Membership/donor programme:
Ensure members and donors are thanked - demonstrating how donors and members are valued, and promoting recruitment and retention
Enter new members onto the database and work with the Administration and Finance Assistant to ensure all new members receive their membership pack
Process membership renewals and send out regular renewal reminders by email and hybrid mail
Act as the main point of contact for membership queries from members by phone, email, and mail
Technical database support:
Prepare data selections for direct mail e.g. appeals and Campaign newsletters
Run reports on the Raiser's Edge as required
Work with the Finance Manager and Administration and Finance Assistant to ensure that all necessary data is prepared in time for annual audits
Clean data between both organisations' databases, ensuring data is as up-to-date as possible
Making sure data is stored in compliance with General Data Protection Regulation (GDPR)
If you have the above skills and experience and are immediately available, please apply online today!

My charity client is looking for a Junior Database Administrator will work with the Database Lead and be responsible for:

• Management, maintenance and administration of databases (and 3rd party application databases) providing third line support upgrades and updates to databases and database applications
• Knowledge management and knowledge transfer
• Formal change control, configuration management
• Formal problem management, knowledge management and release management

Main Responsibilities

• Database administration
• Monitor database performance and query throughput
• Review, develop and maintain maintenance plans to ensure systems perform efficiently and effectively
• Plan, test and implement database systems installation and upgrades.
• Maintain and administer database security access
• Regularly review logs and security logs to ensure the good performance safety, security of database systems, following best practices
• Automate processes and improve efficiency of data management processes
• Database and application support
• Trouble shoot and resolve database connectivity issues
• Follow Problem Management processes to troubleshoot and resolve recurring issues.
• Develop and maintain the application knowledge database ensuring changes are updated and communicated
• Work closely with the Database Developer and assist with deployments of new code and application releases
• Respond to third line support requests and ensure service levels are maintained
• Share knowledge of known issues, resolutions, maintenance schedules and common database tasks with the Systems Analysts, ensuring the Systems Analysts are fully supported
• Implement processes and controls (technical and non-technical) to improve the performance and reliability of the database
• Liaise with 3rd party suppliers on SQL / database issues.
• Deputise for the Database Lead on occasion when required

Essential Knowledge / Skills and Experience

Technology

• Sufficient experience in database administration and IT service delivery (third line support)
• Microsoft SQL 2012 or later experience essential
• Administering Microsoft Windows Server

Understanding of the following technologies or ability to learn:

• MySQL, DynamoDB, IIS 7
• AWS EC2, CloudFront, SES, Elastic Cloud, CloudWatch
• Demonstrable understanding of the principles of networking and internet technologies

Qualifications

• Microsoft SQL certification (MCSA) or ability to work towards this
• ITIL Foundation or ability to become qualified ITIL practitioner
• Professional industry membership or willingness to obtain this

Harris Hill are working exclusively with a wonderful international development charity. The Database Officer is responsible for supporting the charity's database operations, including ensuring all income received is accurately and promptly processed; helping to maintain the database to ensure data quality; assisting with data selections; and generally assisting Fundraising teams with their data requirements. There is great scope for developing wider skills and knowledge in assisting the database team with fundraising data selections and helping to shape policy and procedure. Please note this role is a 9-month FTC.

Key responsibilities

* Daily importing of donations and personal data from a range of sources, including external agencies and charity's websites, to Raiser's Edge using Import-o-Matic, RE imports, and occasional batch and manual entry.
* Working closely with the Database Manager and Finance team, reconciling gift income between Raiser's Edge and Microsoft Business Dynamics.
* Regular reconciliation of incoming gift and merchandise sales data from various suppliers and fulfilment house to ensure accuracy.
* Ensuring data quality and integrity is kept up to date and in compliance with GDPR and relevant legislations through regular queries and global changes.
* Updating GDPR compliant consent requests for mail, telephone, email and SMS communications.
* Ensuring Gift Aid declarations are recorded accurately and in compliance with HMRC regulations.
* Working with the Database Manager and team, developing and documenting up-to-date Operating Procedures for data entry, importing, and checking data.
* Working with the Senior Officers, creating data selections for fundraising and other purposes as required.

Person specification

* Working knowledge of data protection, charity law and fundraising regulations and good practices and GDPR.
* Proficiency in Microsoft Excel, basic working knowledge of Microsoft Access.
* Working knowledge of Mailchimp, and ideally its integration with Raisers Edge via Import-o-Matic Working knowledge of Blackbaud Merchant Services and other online giving portals.
* Working knowledge of financial software, especially Microsoft Business Dynamics.
* Experience of using the Raiser's Edge and Import-o-Matic database at an advanced level.
* Experience of income processing on Raiser's Edge.
* Experience of database administration.
* Experience of dealing with Gift Aid, including reconciliation and working on claims.
* Experience of dealing with external agencies such as mailing houses and data management companies.
* Experience working within a charity or not-for-profit environment.

Closing date : Monday 10th May

Database & Administration Manager
Salary: £23,000 - £27,959 p.a. (depending on experience)
Contract type: Permanent
Working hours: Full time
Location: Bickley Hall Farm, Malpas, Cheshire, SY14 8EF

Are you an experienced database manager and administrator who can lead the implementation and development of a new database, deliver an excellent administration service to support our fundraising and provide high quality care for our supporters?

This is an exciting time to join our Fundraising & Engagement team as our work is expanding to engage more people to take action for wildlife.

Migration to our new thankQ CRM database will be your priority this year. You’ll play a key role in ensuring that the database is used effectively across the Trust. You’ll be responsible for ensuring the continued collection of Direct Debit payments and Gift Aid claims. You will also direct the work of a small team to ensure accurate and timely data input and excellent communications with our supporters to help us achieve more action for wildlife and income growth.

This is a challenging and busy role and you’ll be able to work well with others to find effective and efficient solutions. You will enjoy working on the strategic development of our database as much as accurate day-to-day data input.

If you have the data and administration experience required and want to work for an organisation that is passionate about bringing wildlife back, we look forward to hearing from you.

You will be working from our beautiful farmhouse situated on our Bickley Farm nature reserve. Part time hours will be considered.

Closing date: 9am Monday 17th May 2021

To Apply and For More Information:

If you would like to apply or find out more about this position, please click the 'Apply' button. You will be directed to our website where you can complete your application.

No agencies please.

Summary

A key driver within our charity's strategy is that we will be insight-driven as we strive to create a world where diabetes can do no harm. As our Database Marketing Manager, you will champion the need for analysis and drive the use of insight in our marketing, enabling us to reach the right customers and maximise engagement. You will drive our approach to database marketing, allowing us to test and improve our marketing building long term engagement with customers.

Interview dates: 24/25/26 May 2021

Package

What we can offer you:

• Generous annual leave starting at 25 days plus bank holidays
• A Cash Healthcare Plan (giving you up to £1,500 towards a range of out of pocket health expenses like new glasses, dentist, chiropractor or osteopath appointments)
• Early finish Friday and flexible working as part of our approach to activity based working
• Discounts on gym membership
• Employee assistance programme to give you support on any issues that come up in life
• Annual season ticket loan* (on completion of your probation period and if contract is permanent or longer than 12 months)
• Very active social scene including sport teams, gardening and other activities
• Generous pension provision, life assurance and income protection insurance
• Cycle to work scheme* (eligible for scheme if contract is permanent or longer than 12 months)

*Some benefits aren't available until you've passed your probation period and are dependent on the length of contract.

Main Responsibilities

You will own and manage all database marketing activity, collaborating with colleagues and leading a team to deliver insight-driven, targeted marketing selections and produce meaningful, actionable insight. You will lead on reviewing and improving systems and processes that underpin our database marketing. You will work with your teams to build and implement models and business rules that improve customer experience and drive engagement in a compliant way. Working to support the implementation of the data strategy, you'll work across the charity to inspire teams to engage with data, use insight to shape and improve what we do so we reach more of our target audiences, provide them tailored and relevant experiences, and build engagement.

Ideal Candidate

We are looking for a motivated individual experienced in database marketing, ideally competent in using SQL, Faststats and business intelligence tools. You will have strong leadership skills enabling you to lead a team to meet internal stakeholder's selections and analysis requirements. You will be experienced at communicating actionable insight and working with teams to test innovative approaches to marketing. You will be passionate about driving customer engagement and influencing colleagues to think wider than individual products, instead about the whole customer experience. You will embrace and champion change and can balance reactive demands with working towards a long term vision.

ASSISTANT OPERATIONS MANAGER 

Are you an accomplished, confident, approachable and empathetic manager? Do you want a job where you make a difference every day? Can you listen as well as talk, be organised as well as flexible?  If this is you, then you should take the next step and apply to join the family of the Fishermen’s Mission.

We are looking for an Assistant Operations Manager to work closely with the Operations Manager to deliver frontline emergency response, practical welfare and pastoral support operations throughout the UK. 

This job is about commercial fishermen and their families and the Fishermen’s Mission staff that support them in times of need.  You will be able to drive consistency and professionalism in service delivery and lead the application of the charity’s values. You will be able to communicate clearly the bigger picture of the charity's aims and will also have the attention to detail to make sure everything is running like clockwork, both from an administrative perspective and in terms of HR, compliance and governance.

The role will entail significant travel to staff at the fishing ports and harbours throughout the UK. (Easy access to major travel routes would be an advantage as it is anticipated that the succesful candidate would be expected to be travelling and visiting operational staff around the UK for approxiamately 70% of the time. )

As a key player in the Head Office team, you will also be able to input to the development of operations at the management level. This is one of the most rewarding jobs you could ever hope to have. 

The Fishermen’s Mission is a Christian charity that has been around since 1881.  We help active and retired commercial fishermen and their families.  You could be part of our vital work.   Relevant experience is important, but we’re not caught up in qualifications; we are looking for the right person.  Someone who can organise and inspire a dispersed and diverse team to perform willingly and consistently.  Sound like you? Get in touch.

As a new and growing organisation, Clean Air Fund is seeking a thorough, high quality Operations & Team Assistant to provide day to day management of the office, telecommunications and provide administrative and project support to the team.

The Operations & Team Assistant position requires excellent organisational and planning skills, the ability to work with staff from all levels and parts of the organisation and the ability to manage multiple competing demands. The right candidate will contribute to the long-term success of the Clean Air Fund.

As this is a new role, there will be scope to develop and shape it over time. We have a matrix structure and 50% of your time will be allocated across the organisation to projects and 50% will be allocated to the Operations team.

For more information about the role please take a look through the attached job description or visit our website.

The YES Project is a free service that helps young adults, aged 15-24, that are not in employment, education or training (NEET). The YES Project has been supporting the young people of Leicester and Leicestershire since 2016 and endeavours to help the individuals it supports to find employment or training opportunities, or give them the confidence to search for a role independently. The project is funded by the European Social Fund and The National Lottery Community Fund in a bid to promote social inclusion within the community. 

Although the YES Project is managed and delivered by Voluntary Action LeicesterShire (VAL) and is based at their offices in Leicester’s City Centre, the project is a partnership of seven youth organisations and charities. Working with Bangladesh Youth & Cultural Shomiti (BYCS), The Bridge - East Midlands, Highfields Community Association (HCA), Leicestershire Cares, The Prince’s Trust, Soft Touch Arts and VAL, we are able to offer a holistic, tailored approach when it comes to supporting participants. The YES project also work with Trans4m Leicester CIC who deliver the Health and Wellbeing provision for participants and joined the project in March 2021. 

We work to support young people that face a variety of barriers, including low confidence and self-esteem, mental health illnesses, disabilities as well as language and cultural barriers. We also support ex-offenders, those with substance misuse habits or those facing homelessness.

Based in the programme management team the Data and Impact Analyst key responsibilities will include; overseeing the project’s data capture procedures, supporting delivery partners, managing the YES database, analysing data to prepare quarterly performance monitoring reports and oversee the project’s research and evaluation work streams.

We are looking for an exceptional individual with an inquisitive mind, who has an eye for detail, who enjoys working with large datasets to help make decisions, manage complex processes, prioritise and multi-task. The project team works with structured processes and to tight timelines and targets, so flexibility and a “can do” attitude are a must.

The successful candidate must have experience of working in a fast-paced environment and be able to work on their own initiative and also work effectively within a high performing team. 

Most importantly, the successful candidate will be energetic, driven and motivated to make a positive impact on young people’s lives.

Voluntary Action LeicesterShire is a sector leading diverse and ambitious organisation, with a vision for growth. You will benefit from a competitive salary, a flexible and supportive working environment, 25 days annual leave, rising with service, plus bank holidays and a 6% employer pension contribution. 

Closing date: 4pm Monday 17th May 2021

Interviews: 27th and 28th May 2021

Start Date: 1st July 2021

Join our dynamic team and you will be at the heart of delivering first class support to rare disease patients as part of an innovative third-sector charity/NHS partnership.  Working from home and within NHS specialised multi-disciplinary clinics held in London, the successful candidate will assist our Patient Liaison Officer within our patient support team to provide information, support and advocacy services to those living with Bardet-Biedl syndrome.  This exciting role offers excellent learning and development opportunities for anyone looking to work within health and social care.

This is a permanent, part-time position commencing at 15hrs per week.

The successful candidate will live within 1 hours commuting distance of central London

We are looking to recruit a Project Assistant whose role will include the following areas:

 Administration, Travel and Logistics
 Programmatic Support
 Communication and Advocacy
 General Administration
 Financial Administration and Support

The International Federation of Gynecology and Obstetrics (FIGO) is the world’s largest alliance of national societies of obstetrics and gynaecology, bringing together professionals from more than 130 countries and territories. For over 65 years, FIGO has collaborated with the world’s top health, rights and donor bodies. We are in official relations with the World Health Organization and consultative status with the United Nations.
 
FIGO is dedicated to the improvement of the health and rights of women and girls and to the reduction of disparities in health care, as well as to advancing the science and practice of obstetrics and gynaecology. We pursue our mission through education, research implementation, advocacy and capacity building with our member societies. 

Since 2012, the FIGO Fistula Surgery Training Initiative has been building the capacities of local trainee fistula surgeons – ‘FIGO Fellows’ – and multidisciplinary teams in sub-Saharan and Asian countries to provide treatment to women suffering from obstetric fistula in some of the world’s most underserved communities.

With recently acquired funding, the Fistula Surgery Training Initiative is at the beginning of an exciting phase of expansion. 

(For further detail about this role, please review the attached Job Description and Person Specification). 

This is a fixed term appointment for a period of 12 months (subject to annual performance review and with scope for possible further extension). 

We are an equal opportunities employer and are proud to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds.

Location: The role is based from FIGO House, Waterloo, London SE1 (although subject to temporary home working due to COVID-19 restrictions). FIGO staff will be working on a trial ‘hybrid’ basis from September 2021 i.e. with combined office and home working.