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Top job
Watts Gallery Trust
Guildford, Surrey
£26,000 - £30,000 per year pro rata
Watts Gallery Trust has an exciting opening for the role of Executive Assistant to the Director (Chief Executive).
Top job
Age UK Wandsworth
Wandsworth
£25,233 per year pro rata
Support our CEO during an exciting transition period where the organisation is growing and introducing new services to help older people.

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UKROEd Limited
Remote
£25,000 per year (pro-rata circa £15k)
Royal Botanical Gardens, Kew
Richmond
£26,500 to £31,324 per annum, depending on skills and experience
The IARS International Institute
London
£25,000 - £30,000 FTE per year (£15,000 - £18,000 pro-rated), depending on experience
Page 1 of 27
Guildford, Surrey
£26,000 - £30,000 per year pro rata
Permanent, Part-time, 30 hours a week, flexible
Job description

Watts Gallery Trust has an exciting opening for the role of Executive Assistant to the Director.  As the museum enacts its coronavirus recovery plans and delivers its masterplan programme over the coming years, we are looking for someone who is flexible and enjoys working in a leadership support role in a fast-paced and changing environment. Working at the heart of a thriving cultural institution you will provide dedicated support to the Director and by extension to the Board of Trustees and sub-committees. You will be responsible for ensuring that the Director, with whom there will be daily face-to-face contact, receives a high standard of support and assistance. You will be required to represent the Director’s views to internal and external stakeholders, including all levels of staff, senior stakeholders, partners and major supporters. You will work proactively to support the priorities and objectives of the Director with direct responsibility for diary management as well as ad hoc support for Senior Management Team meetings, as required.

KEY ACCOUNTABILITIES

  • Manage the Director’s diary appointments, communication systems (e-mail, phone, paper based), electronic and paper filing systems, correspondence and expenses.
  • Co-ordinate a complex series of governance and Trustee meetings, including circulation of papers and minute-taking
  • Arrange and manage formal and ad hoc meetings on behalf of the Director
  • Prepare succinct and accurate minutes directly after meetings.
  • Communicate for and on behalf of the Director to staff, trustees, committee members, supporters and stakeholders.
  • Project management of the Annual Report (Trustees’ Report).
  • Monitor and update governance policies and procedures
  • Support the Director with HR policies and procedures
  • Prepare correspondence on behalf of the Director, including papers and reports.
  • Accurately proofread and format documents, ensuring use of charity branding.
  • Regular liaison with and responsibility for the induction of trustees, committee members and the Director’s line reports.
  • General administrative support.
  • Accurately maintain Customer Relationship Management databases, spreadsheets, and records with information on the Director’s meetings and communications.
  • Undertake any other duties commensurate with the role, as required.

Skills & Experience

• Significant experience as an Executive Assistant to a Director or Chief Executive in a large or complex organisation, ideally within the arts or charitable sectors.

• Experience of minute taking and proof reading.

• Ability to understand the needs and priorities of the Director and to anticipate and plan effectively.

• Strong attention to detail and high standards of general accuracy.

• Consistently high level of responsiveness, tact and diplomacy and ability to maintain confidential information.

• Highly proficient MS Office skills, with good document preparation, records management and ability to adapt to new technology.

• Excellent oral and written communication skills and confidence in dealing with a diverse group of regional, national and international stakeholders.

• Ability to take responsibility for tasks and situations and can work independently and unsupervised.

Personal Attributes

• Ability to work independently and collaboratively under pressure in a fast-paced and changing environment.

• Ability to problem solve, prioritise effectively and self-manage workload.

• Flexible and adaptable with the ability to anticipate requirements and plan effectively.

• Highly organised and efficient.

• Resilient under pressure.

• A team player who enjoys supporting the effective management of a wide variety of strategic goals and tactical issues.

Additional documents
Application Form (.docx)
Equality and Diversity Monitoring Form (.docx)
Job Description (.pdf)
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About
Watts Gallery Trust

Watts Gallery Trust is an independent charity established in 1904 to manage the legacy of George Frederic Watts OM RA, one of the leading artis... Read more

Posted on: 03 August 2021
Closing date: 23 August 2021
Tags: Admin

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