An opportunity to work in a beautiful rural location on the River Tweed

We are looking for an Executive Assistant to join our small team based in a rural office close to the River Tweed, near Melrose. You will have responsibility for the administration and smooth running of the office and provide an effective service to the Tweed management teams of the River Tweed Commission and the Tweed Foundation. This post will suit someone looking to work in and for the countryside, with an understanding of rural sports and small businesses.

Your responsibilities will include providing a high level secretarial and administrative service, including the efficient taking and production of River Tweed Commission, Committee and Tweed Foundation Board minutes, database management and efficient record-keeping. Participating in the management of the organisations’ website and social media presence will be key, along with the production of high-quality publicity materials.Occasional event management will also be undertaken.

You should ideally have a degree level qualification or equivalent, a strong work ethic, sound experience in a similar role with well-developed organisational and administrative abilities, good communication and IT skills, and be comfortable working alone as well as part of our small team.

Starting salary is dependent on experience and up to £35,000. A relocation package is offered. Flexible employment opportunities may be available.

This is a varied post within two organisations, one a charitable company and the other statutory, with responsibilities for the management, preservation and increase of all freshwater fish in the River Tweed.

The Health Foundation is an independent charity committed to bringing about better health and health care for people in the UK.

This exciting role combines delivering first class Personal Assistant support to the senior managers in the Communications team and significantly contributing to the success of the Communications team by providing timely and efficient administrative and project support.

The successful candidate will provide professional, proactive and intuitive PA administrative and organisational support enabling the executive team to focus on delivery. You will deliver executive diary management, ensure timely and accurate preparation of papers and reports and develop the strong relationships with internal and external stakeholders that will be necessary to successfully deliver in the role. 

In addition, you will, under the direction of the Business Manager, provide excellent administrative support to the wider Communications Team, including organising team meetings, monitoring new starter processes, updating team information and providing ad-hoc support to the wider team. If you love variety then this role is for you.

With a demonstrable track record of successfully providing a high-quality PA service to senior executives in a challenging environment and the organisational, time management and multi-tasking skills that are essential for the role, you will also be able to maintain high administrative standards while working under pressure and to deadlines.

Your positive attitude to getting things done will be key – a creative approach to problem solving, a demonstrably proactive approach and the excellent interpersonal skills needed to get the best from colleagues and stakeholders.

This is a fantastic opportunity for an experienced PA/Administrator who is committed to our core behaviours - Working Together, Discovering & Learning and Achieving Impact. If the role excites you we would love to hear from you. For further information please refer to the full job description.

Interview date: 11 February 2019

To apply for this role please submit your CV and a supporting statement which addresses all the person specification criteria flagged as CV/SS (Essential). 

The Health Foundation values diversity and champions inclusion and strongly encourages applications from all sections of the community.

Job Title: Executive Assistant to the CEO

Location: London, EC4A

Accountable to: Chief Executive Officer

Salary Band: £33,000- £37,000 (dependent on experience)

Overall Purpose of the Role:

You will support the Chief Executive Officer and Chair, enabling them to effectively shape and drive forward organisational aims.

This role requires excellent organisational and administrative skills and the ability to prioritise your workload with high attention to detail. The successful candidate will be a natural relationship builder with exceptional communication skills. You will need to be flexible and able to deal with ambiguity as well as possessing the ability to take initiative and demonstrate good judgement.

Statement of Responsibility:

PA Support and Diary Management

• Manage an effective diary system for the Chief Executive, arranging appointments to ensure that their time is optimised.  Communicate details of appointments to other attendees and ensure their attendance.  Locate all files and papers needed for meetings in advance, asking colleagues to produce background briefings or request briefing material from external sources as needed
• Act as first point of contact for the Chief Executive, determining the importance and urgency of all enquiries and dealing with them or routing them through to the most appropriate person for response
• Maintain a bring-forward system to ensure that items are followed up on the relevant dates
• Manage correspondence, including email, by prioritising it for consideration by the Chief Executive
• Draft letters and other communications as required, ensuring that all correspondence is handled and responded to in a timely manner

Meeting coordination, Events and Travel

• Arrange internal and external meetings for CEO and scheduling various Executive Team, Board and Board Committee meetings including logging in calendars and room bookings and catering
• Make travel arrangements for CEO, preparing itineraries and preparing expense claims as required
• Participate and assist in organising internal and external company events as required
• Attend internal meetings to provide administrative support and take minutes that are accurate and shared in a timely manner

Administrative support

• Prepare high quality documents including reports, correspondence, presentations materials and other audio-visual materials, gathering appropriate data and information and meeting set deadlines
• Manage project administration and undertake or assist with project tasks as required by the CEO and wider team. Liaise with other staff and external contacts in the delivery of projects, monitoring timelines and reporting issues and progress to the project lead
• Coordinate the production of board documents in accordance with agenda timelines for submission to CEO and Company Secretary before final approval by chairs of boards
• Provide occasional diary and administrative support to Chief Financial Officer and Company Secretary as required
• Provide support and occasional administrative resource cover for the wider Big Society Capital team

Person Profile

Essential Experience

• Experienced PA/Executive Assistant
• Extensive experience of organising meetings, booking travel and accommodation
• Experience of working in a busy office environment handling a varied workload with competing demands
• Experience of creating filing and data retrieval systems
• Comfortable with the use of Microsoft Office packages and confident to learn other online tools

Desirable Experience

• Experience of working with Boards and Committees
• Experience of working in Financial Services or a similar environment
• Experience of working in the not-for-profit sector and an understanding of the social issues that Big Society Capital addresses

Skills, Abilities & Attributes

• Numerate and demonstrates a high level of proficiency in written and spoken English
• A confident & effective communicator who remains calm under pressure and when dealing with competing stakeholders
• Discretion and confidentiality
• Focuses on customer satisfaction and delivers a quality service
• High level of accuracy and attention to detail
• Excellent time management and organisational skills
• Resilient and can cope with ambiguity
• Enthusiastic, proactive and confident
• Plans ahead, works in a systematic and organised way, responding logically and decisively in difficult and changing circumstances
• Good at finding innovative solutions to problems
• Able to work flexibly as required; attending occasional evening events and travelling to meetings in the UK

Salary and terms of employment

• This is a permanent, full time role, open to flexible working
• All applicants must have an existing Right to Work in the UK
• Salary - £33,000 - £37,000 (depending on experience)
• Big Society Capital is committed to being a diverse organisation that is truly representative of the communities we serve. We are an equal opportunities employer with an inclusive environment where all employees can contribute to their fullest potential.

Benefits include

• 25 days holidays (plus bank holidays and additional closure days). Allowance increases with length of service
• Season ticket loan
• Pension of up to 11% employer contribution
• Flexible working options
• Employee Assistance Programme (EAP)
• Private health and life insurance policy

Applications

Please apply via BeApplied by Midday on Tuesday 28th January 2020

Are you an experienced senior PA wanting to fill a vital role in supporting two senior management roles in their busy schedules?

The United Reformed Church is a family of Christians, meeting in local churches across England, Scotland and Wales, part of the worldwide family of Reformed Churches. Church House is the administrative centre for our work.

As an administrative anchor for the Secretaries, you provide excellent support services, balancing a range of responsibilities confidentially and carefully whilst working without constant supervision. You are an excellent communicator who is motivated and highly organised. You have extensive experience in MS Office suite, excellent customer service and the ability to multi-task and work well under pressure.

Experience of organising events and conferences would be a distinct advantage.

We offer a flexible and friendly working environment with a generous final salary pension scheme.

If you are interested in working for us and can meet the above requirements, please contact us/see our website for an application form (noting that we do not accept CVs).

Closing date for applications: 12 noon, Friday 31 January 2020
Interview date: Wednesday 19 February 2020

Do you have experience of supporting busy senior leaders?

Are you a highly organised individual, skilled in administration?

Do you have a passion for Gospel outreach into London?

Then London City Mission would like to hear from you!

We are recruiting an Executive Assistant to support the Director of Ministries in the Department’s work with Field teams, volunteers and our partner churches to help mobilise and enable even more effective Gospel outreach to the least-reached in London.

We are seeking a highly organised, innovative assistant to support the Director’s office and develop the support systems needed to enable effective cross-team working, project support and remote access working. The successful candidate will be a committed Christian with an understanding of cross-cultural urban mission alongside their excellent organisational, IT, communications, project work and interpersonal skills. Experience of event planning and oversight as well as budget monitoring skills would be an advantage.

If you possess this gifting and skills mix, and have a strong desire to support outreach to the least-reached of London with the good news of Jesus Christ, follow this link for further information and to download an application pack:

There is an occupational requirement that the person appointed be an evangelical Christian.

A registered UK charity, MediCinema works through its six state-of-the-art hospital cinemas, which are built to accommodate hospital beds and wheelchairs, to progress patient resilience and recovery through the power of film and shared cinema experience. During their stays in hospital, patients –both adults and children – and their families can visit the cinema for a much needed break to experience some normality away from the wards. In a recent survey, 99% of respondents agreed that MediCinema makes a positive difference to their experience of the hospital, and 92% agreed that MediCinema helps to reduce anxiety and stress.

MediCinema is currently entering a period of expansion with three new sites planned for 2020 – 2025, and as it enters its 20th anniversary year, a number of special and commemorative events are planned. All of which means varied and challenging work in MediCinema’s small Head Office!

Your new role

The post-holder will provide all-round executive support for the CEO, ensuring the smooth running of their day-to-day office life: from diary and inbox management to preparing Board and other meeting papers, arranging travel and using office systems to assist them with business management. You will also support the work of the joint Executive Leadership Team as well, it will be a busy role. In addition, the post holder may also be required to provide support across the wider office. There is scope to develop the role and to take on more responsibility as the charity's new build / development programme progresses. 

What you'll need to succeed

• Experience in either the public sector, third sector or media industry supporting a CEO and other staff at Executive Director level
• Delivery-focused
• Strong organisational abilities: owing to the volume of meetings there is a high degree of forward planning required to coordinate meeting attendance, ensure deadlines are met, papers are prepared and filing systems maintained
• Interest in and understanding of our priorities. Proactive and able to prioritise workload. Ability to use initiative and work smarter
• Willing to support wider business management. Keen to support a wider team and look out for team welfare
• You will be liaising with many external stakeholders / partners across the organisation as well as other areas of the office, so a professional approach and excellent communication skills - written and verbal - are essential.
• You will be preparing partner-facing documents and proof-reading papers prior to submission so attention to detail and a high standard of written skills, spelling and grammar is vital.
• Adaptable and flexible to fit round the competing needs of the CEO and the wider business
• High level of discretion and the ability to handle sensitive information
• Excellent MS Office skills (Word, Excel, PowerPoint) are desirable

What you'll get in return

• A busy role supporting a progressive CEO in a dynamic, growing organisation - with exposure to further projects and responsibilities 

We are looking for an exceptional, highly organised Executive Assistant who will be able to provide an effective and comprehensive range of managerial and administrative tasks, including taking personal responsibility for a range of delegated projects and business to ensure the smooth running of the Chief Executive’s function.

This role sits at the heart of this energetic Charity which supports two of London's leading specialist hospitals. 

Managing much of the Charity's Governance, you will have a passion for providing exceptional customer service, be proactive, accountable and self-motivated and looking to expand your career in our growing Charity. You will handle confidential data and information in a professional manner. You will possess strong business awareness and develop a deep understanding of the challenges and ambitions facing our Charity. You will be educated to degree level or have relevant equivalent experience.

You will provide vital support to the Chief Executive. This will include working with colleagues and stakeholders to proactively arrange regular meeting meetings in advance, managing the Charity office ensuring cover at all times and. preparing agendas, minutes and action trackers for meetings involving the Chief Executive.

About You:

The successful candidate must possess high organisation skills, attention to detail and the ability to produce accurate information and above all the correct attitude and ethos to work as part of an energetic team. You will be IT competent and familiar with administration systems.

You are accustomed to having a broad spectrum of tasks and can multi-task whilst producing high quality outputs within agreed time frames. Your prioritisation skills will be flawless, and you can quickly establish and maintain good working relationships at all levels. You will be able to build and maintain effective and collaborative working relationships with internal and external stakeholders. An awareness of the Charity sector is an advantage but not essential.

You will play a key part in delivering these dynamic, cutting edge projects, making a huge difference to the lives of thousands of people every year.

Do you think you have what it takes to make a difference?  If so, we want to hear from you. Please submit a CV and covering letter.   Interviews will take place on Thursday 30th January.

Executive Assistant 

Full time: 35 hours

The Prince's Trust is a youth charity whose mission is to help young people transform their lives by developing the confidence and skills, to live, learn and earn. This year we will support more than 70,000 young people through a range of proven programmes, with three in four achieving a positive outcome.

We have a bold ambition to extend the reach and impact of our work and help one million more young people transform their lives over the next ten years.  Our job is to inspire them, support them and release their potential, so that they can thrive and society can prosper.  We will focus on innovation, to ensure we adapt and remain relevant in a rapidly changing world.  We owe it to ourselves and the young people we serve, to do the best work of our lives and to help give them an increasing stake in our economy and society. They are the key to a positive and prosperous future for all of us.

This position is part of the Operations Support Team, which undertakes a variety of administration and facilities tasks across all locations in the South of England Region.

The Executive Assistant will provide excellent support services to our leadership team, ensuring that the Director and Senior Leadership Team receive effective and efficient administrative support and the Operations Support Manager is supported in identifying and implementing improvements across the region. There will be some requirement to travel with occasional overnight stays.

Responsibilities will include, extensive diary management and travel planning for the Director, preparation of briefings, papers, presentations, provision of meeting support and coordination of regional projects and events.

The successful candidate must have excellent communication, planning and organisational skills and the ability to work confidentially and accurately across all levels, with good attention to detail under pressure.

Experience of working in an office environment in a varied and high-pressured administrative role with Microsoft Office packages is essential.

To learn more about the role please visit our website. 

The Prince’s Trust is committed to safeguarding, protecting and promoting the welfare of the children and young people we work with. Successful applicants to roles at The Prince’s Trust will be subject to satisfactory DBS checks, and where necessary for the role, a check at an enhanced level will be required.

To apply for this vacancy please complete the online application that you will find on our website.  To help you with the supporting statement section, you may want to visit our website to download a copy of the Prince’s Trust Behavioural Framework.

A NOTE FOR RECRUITMENT AGENCIES

We prefer to hire people directly, but we do have a preferred supplier list for when we'd like a helping hand. We'll be in touch if we need you.

Start Network is a global network of more than 50 aid agencies, ranging from large international organisations to national NGOs.  We're tackling what we believe are the biggest problems that the sector faces.  Together, our aim is to transform humanitarian action.

We are seeking an Executive Assistant to provide excellent administrative support to our most senior staff – the Chief Executive Officer (CEO) and Chief Finance and Operations Officer (CFOO).  This role will suit someone who enjoys helping others by being highly organised and efficient.  Diary management, minute taking, travel booking, preparation of briefing packs and getting involved in cross-organisational projects are all part of the job. 

This role will suit someone who:

• Has excellent written and verbal communication skills
• Has a go-getter attitude
• Takes responsibility seriously and hold others to account 
• Is goal-focused
• Demonstrates excellent organisational skills
• Manages time well
• Is confident working on your own initiative
• Demonstrates strong IT Skills, particularly in Microsoft Excel, Word, PowerPoint 
• Has experience or a willingness to learn how to use Zoom, Skype, and Salesforce
• Is a great team player with flexibility to adapt to changing demands with proven problem-solving skills
• Shows cultural sensitivity to work with a diverse team

Start Network became a new independent charity on 1st May 2019 after being hosted by Save the Children for nine years.  In our first year of independence, we are excited to be recruiting several roles to join the team.  Join us!

In return, this is what we offer you:

• Centrally located WeWork office with onsite drinks and snacks available free of charge
• Access to cultural talks, events, pop-up sales, and a place to meet and socialise after work
• Discounts at local cafes and restaurants in association with WeWork
• Flexible working with options to work from home and remotely
• Contributory pension
• Life assurance
• Family friendly policies, particularly maternity pay
• Training and development opportunities for individuals and cross-organisationally
• 25 days’ holiday plus 2 company days over the Christmas period

The full job description and how to apply (all in one document) is attached and can also be found on our website.  You just need to send us your up-to-date CV (no more than 2 A4 sides), cover letter (no more than 2 A4 sides) and equality and diversity monitoring form - all as word documents.

Closing date: Wednesday 22nd January 2020 (midnight UK time)

Interviews: w/c Monday 27th January (45 minutes with a panel inclduing a short presentation about yourself to prepare in advance)

Any offer of employment is subject to relevant checks. Please refer to our privacy statement and candidate privacy notice regarding treatment of your data.

Role purpose

The main purpose of this role is support the CEO in managing stakeholders and to support the Senior Administrator in running the office and organising internal and external meetings.

Job Description

Supervision: Reporting to the Senior Administrator

Hours: 35 hours per week

Venue: Leemore Hub, but may be required to work anywhere within the CAL service

Salary: £21,000

Principal tasks and responsibilities

The duties outlined below are indicative of the range, scope and level of work expected but the list is not exhaustive. All staff are expected to be flexible to the priorities of the organisation, responsive to peaks in demand and co-operate in teamwork. Key duties may include:

1. Support the co-ordination of key partnerships, by organising meetings and assisting with the productivity of reports

2. Support the co-ordination of outreach and client surveys

3. Organise and assist with preparation of regular team meetings

4. Support the CEO in building and managing stakeholder relations:

5. Co-ordinate internal and external communications, including social media, websites and development of digital channels

6. Organise socials, external meetings, AGM and public meetings

7. Assist in the production and circulation of reports and board papers.

Person specification

Essential:

Excellent communications/interpersonal skills

Project management skills (Excel)

Highly organised/Attention to detail

Customer orientation

Ability to meet deadlines

Excellent ICT skills – Powerpoint/Wordpress

Desirable:

Knowledge of Voluntary  Sector

Prince Project management

Experience of servicing partnerships.

Closing date: Monday 20th January 2020, 9am

Interview dates:      TBC

An exciting opportunity to be an Executive Assistant and Compliance Officer for a government organisation based in London.

Client Details

A government organisation based in London.

Description

The Executive Assistant and Compliance Officer will:

• Provide Executive Assistant support to the CEO
• Manage the diary of the CEO and book travel and accommodation
• Undertake administrative tasks for the CEO
• Participate in relevant projects
• Carry out Compliance Officer duties

Profile

The Executive Assistant and Compliance Officer will have:

• Vast Executive Assistant experience
• Exceptional organisational and time-management skills
• Microsoft Office Suite capabilities
• A can do work attitude
• An ability to handle private and confidential information

Job Offer

A salary of £35,000, plus annual leave and pension

Personal Assistant - Littlemore, Oxford.

Permanent circa £30,000 p.a. (depending on experience)

Hours = 37pw. Mon – Thurs 9 – 5pm, Friday 9 – 4pm : Flexible Working available

Do you have an interest in working within the charity and mental health sector? One in four people will experience mental ill health in their lifetime, or be close to someone who does. Response Organisation is one of the largest mental health charities in Oxfordshire that provides housing and a range of support for people that experience severe and enduring mental health needs.

We are currently looking to recruit a Personal Assistant to the Chief Executive to join our team. This is a very varied role which will include

a proportion of diary management, but will predominantly be working for the Chief Executive, assisting him with project support on internal

and external projects across the Organisation.

The duties vary from day to day, and this role will have a mixture of reactive and project work.  Some of the core duties within the

department will include:

• Ensure the CEO is supported to a high administrative professional level.  This includes diary management, organising events involving the CEO (distribution of papers, location, presentations).
• Attend and support Board level and Board Sub-Committee meetings providing agendas, papers and taking minutes and follow up actions as appropriate.
• Provide support to Response Trustees ensuring any issues are dealt with appropriately and escalated to the CEO where necessary. 
• Manage the Response external complaints procedure.
• Support the management, planning and delivery of projects to the organisation including marketing projects.  Ensuring the smooth running and delivery of both internal and external (e.g. new Business) projects.  Supporting the delivery of implementation plans in line with the project lead. 
• Line management of two receptionists & communications assistant roles.

Our main priority for this role is to find someone that can live our values every day of Caring, Safe, Creative and Aspirational. There are no formal qualifications required for the role, but a business administration qualification would be desirable. Experience of working at board level, taking minutes and project management would be advantageous and we are happy to support your personal development and work to progress your career with us. Our benefits include:

• 25 days holiday + bank hols
• Free parking on site

• Employee Assistance Programme
• Enhanced Pension Scheme

• Discounted shopping

• Cycle to Work Scheme

• Subsidised Gym Membership

• Training and Development

• Auto Enrolment Pension Scheme

• £500 Refer a Friend Bonus Scheme

If you feel like this is your next career step we would love to hear from you! 

Do you have a background of working as an Executive Assistant? Are you confident in facilitating a broad and multi-faceted role?

Prospectus is delighted to be supporting an incredibly vital health related charity based in Denmark Hill, South London, as they seek to appoint an Executive Assistant & Office Manager who will be a crucial member of this small yet dedicated team.

You will proactively provide executive and administrative support to the CEO and a Director, as well acting as the 'go-to' person for all office related issues. In support of the directors you will assist with travel coordination, diary management and the scheduling of meetings. You will also assist with minuting board meetings and project related tasks, as well as duties that fall within the remit of HR. As an effective team player you will assisting the charity with day-to-day operational duties where necessary. You will at times be in conversation with crucial stakeholders as well as other visitors to the office, so confidentiality alongside a positive and friendly approach will be key!

To be successful it is essential that you have demonstrable experience supporting a Director/CEO or a senior member of staff, while also having a strong background in administration. Additionally you will enjoy problem solving and have an exceptional eye for detail, as well as having broader office based skills in order to fulfil the full remit of the role. The charity is looking for an experienced individual with a pro-active and enthusiastic attitude that will relish the chance to work for a dedicated health related charity.

The Executive Assistant & Office Manager is situated at the heart of the team and is essential to the organisations overall success. If you are looking for an opportunity to maximise the effectiveness and impact of a cause-driven charity, we urge you to apply.

Please apply by providing a Word version copy of your CV; cover letters are not required at this stage.

Al-Khair Foundation is a UK registered charity working to deliver humanitarian and development projects worldwide. Founded in 2003, Al-Khair provides emergency aid, medical care, education and livelihood support to vulnerable communities in the UK, Africa, Asia and the Middle East, and is committed to supporting these groups to become sustainable active citizens in their society. Al-Khair Foundation is a key development partner of choice for Governments, NGOs, donors and civil society in their respective countries.

The CEO’s office works in close cooperation with other Divisions of the organisation, enabling Al-Khair to fulfil its governance and statutory responsibilities and achieve its agreed strategic aims and objectives to ensure the establishment and smooth running of the entire organisation.

The Executive Assistant to the CEO provides a comprehensive organisational, administrative and programme support service to the CEO by proactively overseeing the CEO’s workload and completing tasks as directed by the CEO.

The key responsibilities of this role are to provide support to the CEO in delivering Al-Khair’s overall strategic objectives and to provide administrative services including diary management, booking meetings, planning events, organising travel and preparing travel itineraries and prioritising emails for the CEO.

Working closely with the Senior Leadership Team through regular correspondence, the post-holder will be required to arrange meetings and prepare briefing materials for the CEO; provide coordination on departmental reports and documentation for the Board of Trustees meetings and other meetings with outside partners; coordinate, attend and take minutes for the CEO’s meetings and any other relevant meetings; conduct research/analysis as directed by the CEO; provide administrative support in the delivery of assignments and initiatives on behalf of the CEO’s office, including the production of reports, follow-up on meeting action points and completion of work plans, and implementation of organisational projects and programmes; provide hospitality support to the CEO’s office and Board of Trustees and represent the CEO and the organisation at external events and meetings as required.

For this role, you will need to be educated to degree level or an equivalent qualification. You will have experience of providing secretarial and administrative support for Senior Executives, working within the UK charity sector, along with demonstrable knowledge of key issues in international development.

Candidates interest in the advertised role are required to submit a copy of their CV along with a Covering Letter outlining their suitability for the role via the Apply button.

Closing date: Midnight on Friday 7th February 2020.

Due to the expected high response to this vacancy, we reserve the right to close this campaign once we have a suitable pool of applicants.

We are an equal opportunities employer and welcome all applications regardless of age, gender, ethnicity, faith or disability. Only candidates with the right to work in the UK will be considered. We regret that only shortlisted candidates will be contacted.