Context:  Age UK Wandsworth (AUKW) is a local, independent charity that works to promote the wellbeing of all older people in the London Borough of Wandsworth. This is a new role in our staff team that has been created to support our CEO during an exciting transition period where the organisation is growing and introducing new services to help older people.

What we can offer:

• A warm welcome from our small and friendly team of staff and volunteers and the CEO's hypo-allergenic office dog.
• The opportunity to really make a difference to the lives of older people in Wandsworth.
• An experienced and enthusiastic CEO who enjoys working on different projects.
• A busy work place where no day is ever the same.
• An experienced staff and trustee leadership team who believe in the value of personal and professional development. We will provide training on our services and in other areas, such as safeguarding and GDPR.

You will:

• Be an extremely organised yet flexible person, who can help our CEO improve systems and procedures in our organisation and help to streamline and reduce her administrative workload.
• Be able to represent the CEO and communicate professionally on her behalf within the organisation and with external stakeholders.
• Have excellent verbal and written communication skills, with a keen eye for spelling, punctuation and grammar.
• Be a problem-solver who can work well independently and in a team.

We would like to fill this role as soon as possible, so please send in your application pack as soon as you can for an early interview! Please read the job description and person specification carefully. Application packs are on our website on our vacancies page. CVs will not be considered.

Age UK Wandsworth is committed to safeguarding all those in our care. All offers are subject to satisfactory references and DBS check. 

The Role:

We are looking to recruit a highly professional, friendly, and approachable Personal Assistant to provide administrative and secretarial support to our CEO and Senior Leadership Team.

This is part time role – 3 days per week (circa 23hrs). Salary £25k per annum (pro-rata circa £15k).

Who we are:

UKROEd is the private not-for-profit operating company of the Road Safety Trust.

UKROEd conducts the management and administration of the National Driver Offender Retraining Scheme (NDORS) on behalf of the police service. The NDORS provides the police service with an option to offer drivers a course, as an alternative to more punitive enforcement sanctions.

What we are looking for:

The successful applicant will support both the CEO, FD and COO in their roles to deliver the strategic vision and operational leadership requirements of UKROEd and the business model. This is an important role within UKROEd, where the PA must develop effective working relationships with members of the senior leadership team and the UKROEd board to support the organisations executive functions. With a “can do” attitude, this new, 3 day per week role, will be pivotal in supporting the leadership team.

Essential Criteria:

• 5 GCSEs, A-C (or equivalent) including English and Maths.
• A formal typing qualification (RSA III or equivalent).
• NVQ Level III Business Administration or equivalent qualification.
• Competent in the use of IT packages including Microsoft (Outlook, Word, Excel, PowerPoint).
• A good level of numeracy.
• Significant experience in providing a PA/secretarial/administrative support at a senior management level including pro-active diary management and the ability to take concise minutes.
• The ability to work unsupervised on own initiative to tight deadlines and prioritise a demanding workload.
• The ability to research and analyse large volumes of information and prioritise as appropriate.
• The ability to deal tactfully and appropriately with people at all levels, exhibiting sound judgement and a high degree of emotional intelligence.
• Proven track record as an effective team player.
• Strong communication skills including excellent written and spoken English with the ability to draft non-routine correspondence and reports.
• The ability to deal with all confidential matters with absolute discretion and integrity.
• Ability to work calmly and professionally under pressure.
• Flexibility to cope with changing priorities and deadlines.
• Excellent interpersonal skills, and ability to relate to people at all levels internally and externally.

Desirable Criteria:

• Have access to a vehicle and hold a full driving licence.

What we offer

• Home-based, with occasional UK travel to stakeholder locations (when safe to do so).
• A salary of £25k per annum (pro-rata circa £15k).
• 28 days annual leave (pro-rata) plus bank holidays.
• The opportunity to play a critical role in the development of UKROEd, how we support the scheme, and to contribute to improving road safety, reducing casualties and injuries.

Please note, this advert may be withdrawn, without notice and the vacancy closed to applicants, ahead of the closing date, upon receipt of a high volume of applications.

PA to Chief Executive

We are looking for a PA to the Chief Executive who will provide high quality, effective, proactive and confidential administrative and governance support to the Chief Executive, Directors and Trustees to enable the delivery of strategic and operational objectives. This is a pivotal and varied role in which you will be involved at all levels of the charity.

PA to Chief Executive Responsibilities:

-  To manage the Chief Executive’s incoming post and emails, ensuring Chief Executive is aware of priorities and take initiative to action these promptly.
-  To manage the Chief Executive’s busy diary, including complex travel arrangements, compiling detailed itineraries, expenses and preparing papers for meetings.
-  To carefully schedule all Leadership Team, Director Group, Board of Trustees and Finance & Resources Committee, and other governance meetings around quarterly reporting timeframes. To compile agendas and papers, produce minutes of a high standard and ensure actions are followed up.
-  Main point of contact for Trustees and the Chair of the Board.
-  Preparation of agenda to incorporate relevant reports and actions from previous minutes in consultation with the Chief Executive, Chair and other senior leaders.
-  Progressing actions on minutes, including ensuring prompt circulation to Board.
-  Liaise with those preparing papers for meetings to ensure they are available for distribution and distribute the agenda and papers prior to the meeting.
-  Attending and minute-taking all Trustee and Finance & Resources Committee Meetings and Leadership Team meetings.

PA to Chief Executive Requirements:

-  Experience of providing Personal Assistant support at a senior level.
-  Experience of diary management including arranging meetings, ensuring all appropriate documentation is available for those meetings and arranging travel and accommodation.
-  Experience of building effective working relationships with stakeholders at all levels internally and externally.
-  Track record of excellent written and verbal communications skills including the preparation of board papers or similar.
-  A confident and approachable communicator, able to communicate with people at all levels appropriately via email, letter, telephone, video conference and face to face.
-  Able to work unsupervised on own initiative with the ability to prioritise and deliver competing tasks under tight deadlines.
-  Able to write clear and accurate correspondence, minutes and papers appropriately tailored to the audience.
-  Analytical skills and able to filter and prioritise information.
-  Able to deal with issues of a confidential nature in a courteous and diplomatic manner.

About Missing People:

Our Vision is that every missing person is found safe. Somebody goes missing in the UK every 90 seconds. We are a non-judgemental, highly skilled team of staff and volunteers working for everyone who needs us. We provide free confidential support, help, advice by phone, email, text and online, including the opportunity to reconnect. We also coordinate a UK wide network of people, businesses and media to join the search when someone goes missing.

Missing People is an independent charity that relies on donations.

Location: Mortlake, South West London (predominantly office based with some homeworking possible)

Salary: £23,000 to £29,000 pro rata, depending on experience

Hours: Part Time, 21 per week over 4 days (some out of hours work will be required)

Benefits:

 Missing People is 14th on the Sunday Times “100 Best Not-for-profit Organisations to Work for” List 2019 and offers the below benefits:

-  25 days annual leave per annum/pro rata plus statutory holidays plus 1 day birthday leave• Additional annual leave days awarded on length of service*
-  Company pension contribution• Life insurance (3 x salary)*
-  Employee Assistance Programme (EAP) including 24/7 support helpline• Interest-free Season Ticket loans*
-  Additional maternity pay and leave*
-  Additional paternity pay*• Additional sick pay*
-  Eye care vouchers*
-  *available after probation period passed.

Closing date: 23:59 on 15th August 2021 (role will be closed early if we have significant interest)

1st Interview date: 24th August 2021

2nd Interview dates: 27th August 2021

Start date: ASAP

Please ensure you include your CV as well as a Supporting Statement that demonstrates how you meet the criteria listed in the person specification. This statement is crucial to help us consider you for the role, so don't forget to address each criterion in the person specification and specifically highlight any relevant experience and skills you have, and why you want to work at Missing People.

You may have experience of the following: Personal Assistant, Executive Assistant, PA to CEO, PA to CFO, EA to CEO, EA to CFO, Secretary, PA to Chief Executive. Personal Assistant o Chief Executive, Charity, Charities, NFP, Not For Profit, etc.

Ref: 101 537

Job Summary

We are seeking a full-time, experienced, high performing and flexible Executive Assistant who is eager to join an ambitious organisation at a critical point of its expansion and development. This is an excellent role which will pay a salary of circa £30-£35k. It involves remote working, with some monthly UK-based travel.  A flexible and adaptable approach is needed on a weekly basis as FaithInvest works with partner organisations across various time zones.

About FaithInvest

FaithInvest is an international, not-for-profit membership organisation and registered Charity for religious groups and faith-based investors worldwide. We assist faith groups to invest in line with their values. Our aim is to grow the scale and impact of faith-consistent investing. We support religious groups in moving more of their funds and resources into investments that will achieve the environmental and sustainable development impacts they seek to implement in the world.

Job Profile

The Executive Assistant will primarily support the CEO and provide additional support to Leadership Team, (the Membership Director and Director of Movement Building), being a ‘go-to person’ for information relating to the diary, contacts and the network.  This post will have a familiarity with all key contacts and partners, and programmes related to the CEO.

This is a busy and challenging role within an expanding and friendly team (14 people currently, and 20 within a year). The successful candidate will need to have demonstrable expertise in a full range of Executive Assistant tasks, including diary management, dealing with confidential correspondence, managing mail/email and ensuring the leadership team is fully prepared ahead of all meetings. The successful candidate will be highly organised with a keen eye for detail, possess high level IT skills (including familiarity with Salesforce), and have an ability to multi-task as well as prioritise. They will be well organised, flexible and able to work proactively on their own or as part of a team, dealing with a range of matters whilst demonstrating initiative and sound judgment. They will be confident in dealing with FaithInvest’s wide range of partners, trustees and funders, and be able to operate at a senior level while also demonstrating the core administration skills needed. This is a pivotal role for the organisation as it cuts across all areas of operation and will continue to be of significance as the organisation grows.

FaithInvest’s team is based across the UK, Ireland and US. The full-time role involves working from home, with a two to three-day residential meeting every 6-8 weeks (on average), most of which will be in Bristol or London, and monthly meetings in Bath with the Chief Executive Officer.

Main Duties and Responsibilities

• Executive assistance and day to day support to the CEO, including:
  • diary management
  • coordinating meetings and calls
  • taking meeting notes and updating our customer relationship management system (Salesforce) and other systems (eg, our online office database, Office365) with contacts, documents and information.
  • undertaking proactive e-mail management ensuring that urgent e-mails are promptly picked up, responded to and actioned as appropriate
  • arranging Board of Trustees meetings
  • liaising with the Board
  • collating information for funding proposals and grant reports
  • preparing agendas and taking minutes, including for weekly team meetings.
• Administrative support to the work of the Leadership Team and consultants, including:
  • Coordinating meetings and calls
  • liaising effectively with colleagues to set deadlines for projects and tasks 
  • proofreading and formatting documents
  • taking responsibility for an overview of collective and individual deadlines within the team, e.g. for grant proposals and reports
• Primary responsibility for coordinating travel, meetings and hospitality bookings for the CEO and internal staff meetings, in coordination with the Head of Events and the Finance Team

Additional responsibilities

This post has no budgetary or line management responsibilities

Qualifications and Education

Whilst degree level education is preferred, candidates with significant experience in administration will also be welcomed

Skills and Knowledge

Essential: Microsoft Office suite - Word, Excel, Outlook, PowerPoint, Salesforce.

Desirable: Apple Macs

Experience

Minimum of 5 years working in an Executive Assistant/ Administrator role

Essential personal qualities

• Highly organised
• Good communication skills
• Meticulous attention to detail
• Able to work independently but also as part of a team in a busy and changing work environment
• Able to work calmly under pressure and keep to deadlines
• Flexible, resourceful and adaptable in approach to deal with changing requirements, especially for travel arrangements in response to frequently changing diaries
• Able to prioritise workload effectively

Desirable qualities

• Good understanding of the UK charity sector and structure
• Experience of remote working

Role Location & out of hours working and travel

• The role is based remotely, working from home.  While usual working hours are Monday-Friday, 9.00 – 17.00, a flexible and adaptable approach is needed on a weekly basis as FaithInvest works with partner organisations across various time zones.  Therefore there may be a call or meeting out of these hours.
• On average there will be a two to three-day staff residential every 6-8 weeks, monthly meetings in Bath and some occasional international travel.
• You must have the right to work and be based in the UK.

Hours: 40 hours per week, with flexibility to work the occasional Saturday morning to meet deadlines (2 to 3 times a year)

Location: UK, largely working from home, with a two to three-day residential meeting every 6-8 weeks, and monthly meetings in Bath

Contract type: 12 months initial contract, subject to satisfactory completion of initial 6-month probationary period review by CEO; contract term likely to be extended beyond 12 months subject to funding

Date: August 2021

Holiday Entitlement: 25 working days per annum in addition to the normal public holidays.

We have a new and exciting opportunity for an enthusiastic Personal Assistant to join our team, working alongside our existing Personal Assistant over a shared working pattern, based in Brighton, East Sussex. You will join us on a part-time, permanent basis (working 30 hours per week), and in return, you will receive a competitive salary of £20,485 per annum (pro-rata).

About us:

YMCA DownsLink Group is a charity that works to prevent youth homelessness across Sussex and Surrey. Every night, we provide accommodation to more than 750 young people who are homeless or at risk of homelessness.

Through our youth advice centres, community and school counselling services, family mediation and other youth focussed services, we also provide additional support to 10,000 children, young people and families each year. Our main centres include Brighton & Hove, Horsham, Crawley, Eastbourne, Hastings and Worthing.

The Personal Assistant role:

Our PA will work directly with one or more individuals to help them with various aspects of their daily life, to help them live as independently as possible. You will also support the Step-Down clients with food purchasing and preparation, domestic duties, companionship and be required to work creatively to engage the clients with their package of support. Being part of the wider team at St Patrick’s and will be expected to communicate with their colleagues about the Step-Down service.

What we are looking for in our Personal Assistant:

The ideal candidate will need to be knowledgeable of the client group we support at St Patrick’s and be willing to positively work with clients who have been discharged from the hospital and require support with their living skills and needs.

The Personal Assistant position comes with excellent benefits, including 27 days annual leave per annum (plus bank holidays), a company sick pay scheme, a life assurance policy of 2x your annual salary, and a cycle to work scheme.

Closing date: 16th August 2021
Interview date: To be confirmed

YMCA DLG requires all staff and volunteers to be committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and to respond proactively to safeguarding concerns. Successful applicants are required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS).

If you feel like you have what it takes to become our Personal Assistant click apply today, we would love to hear from you!

We are looking for an Executive Assistant to play a pivotal role in the Director’s Office and who will provide front-line administrative support to our Director, Board of Trustees, committees and Executive Board.

The Royal Botanic Gardens, Kew (RBG Kew) is a leading plant science institute, UNESCO World Heritage Site, and major visitor attraction. Our mission is to understand and protect plants and fungi for the well-being of people and the future of all life on Earth.

We are working to end the unprecedented extinction crisis and to help create a world where nature is protected, valued by all and managed sustainably. We will achieve these goals by drawing on our leading scientific research, unrivalled collections of plants and fungi, global network of partners, inspirational gardens at Kew and Wakehurst, and our 260 years of history.

Join us on our journey as protectors of the world’s plants and fungi. 

Kew has ambitious plans, and it is an exciting time to join the small friendly team that supports the Director. The job is located at our beautiful Kew Gardens site in South West London, although currently staff are working flexibly. 

Our ideal candidate will be a motivated team-player who thrives on working at pace and to a varied set of tasks, including providing secretariat for the Executive Board, drafting high-quality content for the Director and managing the logistics of Kew’s board and committee meetings.

To be successful in this role, you will need excellent interpersonal and writing skills, a good eye for detail, a flexible approach and excellent IT skills. You will also need to have an excellent track record in providing quality administrative support, be highly organised, flexible, have the confidence to work with senior stakeholders and act calmly under pressure.

Our fantastic benefits package includes opportunities for continuous learning, a generous annual leave entitlement, flexible working to help you maintain a healthy work-life balance, an Employee Assistance Programme and other wellbeing support such as cycle to work scheme and discounted gym membership. We also offer a competitive pension, an employee discount scheme and free entry into a wide range of national museums and galleries, as well access to our own beautiful gardens at Kew and Wakehurst.

If you are interested in this position, please visit our website for more information and to apply.

Closing Date: 08/08/2021

We are committed to equality of opportunity and welcome applications from all sections of the community. We guarantee to interview all disabled applicants who meet the essential criteria for the post.

No agencies please.

Location: Home based

Reporting to: Head of Operations

Overall Responsibilities

Provides support to leadership team and Board of Trustees with organisation, administration, scheduling, correspondence and meetings. Takes responsibility for development of required documentation and files, deadline compliance and other recording of decisions, actions and progress from leadership and Board meetings.

Responsibilities

Administration

• Plan, schedule and coordinate all internal staff team meetings and leadership meetings.
• Seek and book appropriate meeting venues, arrange refreshments and organise business travel arrangements, where necessary.
• Coordinate all reimbursements of ‘out of pocket’ expenses incurred by Board of Trustee members.
• Maintain electronic filing system, processing information and exercising version control for all relevant documentation.
• Assist with producing reports and presentations for projects.
• Monitor the organisation’s generic email inbox and liaise with colleagues for action.
• Process, record and track delivery of resource orders.

Governance

• Provide administrative support to KIO Governance, including Board of Trustees, Finance and Risk committee, People and Culture committee, Players Advisory Board and Strategic Partner Advisory Board.
• Liaise with the CEO and the Chair of the Board to plan and schedule all Board of Trustees meetings.
• Prepare meeting agendas, undertake required research for meetings and record actions and decisions through the production of minutes for each meeting.

Leadership support

• Manage diaries and schedule meetings for senior leadership team and Chair.
• Provide general administrative support for senior leadership team and Chair.
• Attend all leadership meetings and record actions and decisions made.

Note: This role will be home based but will require the flexibility to travel to meetings upon request.

Kick It Out is an equal opportunities employer and welcomes applications from all sections of the community.  Kick It Out selects all candidates for interview based on skills, qualifications and experience. Candidates with a disability who meet the criteria will be offered a guaranteed interview.

PA to Development Director and PA to Steward
Pembroke College - Cambridge
Salary: £29,176 (USS .37) with the possibility of rising to £30,046 (USS.38) after one year’s service
36.5 hours per week

Pembroke College is seeking to appoint a highly organised individual (or individuals) to the post of PA to the Development Director and Steward to assist him in the various duties required of each role. The post is held in the Development Office, a dynamic working environment in a College with major and exciting projects to achieve.

Skills required:

• Excellent interpersonal skills (listening and expressing)
• Multi-tasking
• Courtesy and patience
• Attention to detail
• Responsiveness
• Knowledge of Pembroke (either existing or to be acquired)
• Knowledge of DO processes
• Strong experience in Microsoft applications
• Understanding of and skill with databases
• Organisational
• Respect for colleagues in the College
• Flexibility
• Self-motivation
• Positive presentation of self

The College is pleased to receive applications from candidates on a job-share basis.

The closing date for applications: Noon on 13th August 2021
Interviews will be held on: Tuesday 24th August 2021

To Apply and for More Information:

If you would like to apply and find out more about this position, please click the apply button and follow the instructions on our website.

Pembroke College is an equal opportunities employer.

No agencies please.

Introduction

We are looking for a highly organised and enthusiastic team member to support our leadership team. It is a new role within the organisation, designed to support our CEO and COO/Head of Casework with administrative and operational support.

The role will involve engagement with a wide range of external stakeholders and handling confidential information. It is a diverse, hands-on role which requires professionalism, interpersonal skills, energy and attention to detail.

You will be responsible for supporting senior management across a variety of areas and it would be a good opportunity for someone interested in a career in the voluntary sector.

Role Responsibilities

• Provide support to the CEO and COO with diary, arranging external and internal meetings, email management, preparing papers, and drafting or sending out correspondence
• Provide support with HR administration
• Assist with other key internal or external meetings, distributing agendas and papers, and following up with staff and stakeholders
• Support the CEO and COO in tracking the implementation and reporting of the business plan
• Support the Board of Trustees by scheduling and attending meetings, taking minutes, coordinating the preparation of Board papers
• Support key functions including office management, staff recruitment and induction, staff training and events, and meeting compliance requirements.
• Act as a contact with suppliers and certain stakeholders with guidance provided by the CEO/COO.
• Maintain electronic filing systems, ensuring processes and software are up to date and in working order

Person specification

• Strong writing abilities, ranging from summarising Board discussions to drafting emails and correspondence.
• Ability to interact comfortably with multiple stakeholders
• Ability to juggle and prioritise multiple tasks and meet deadlines
• Strong organisational and administrative skills
• Excellent attention to detail
• Able to demonstrate flexibility, with a willingness to respond quickly
• Sound judgment, sensitivity and discretion in handling confidential information.
• Proficient in using Word, Excel and PowerPoint. Some understanding of Salesforce would be desirable, together with some experience of producing graphics for reports.
• Knowledge of the legal profession and/or the access to justice sector or related subjects is helpful but not essential.

Pathfinders Neuromuscular Alliance is a user-led charity which promotes choice, control and quality of life for teenagers and adults with muscle-weakening conditions. We are currently recruiting for an Executive Assistant to play a key role in supporting the charity through a period of growth and transformation. 

Pathfinders aims to enable teenagers and adults with muscle-weakening conditions to access the support they need to maintain good health, become independent, access social and work opportunities and contribute to their communities. We want to ensure standards of care and access to services and information is consistent across the country. We want to develop the skills and confidence of young people with muscle-weakening conditions and empower them to take charge of their own health and to build a stronger community to get better services and support.

The Executive Assistant will manage key governance, reporting and administrative tasks to enable the CEOs to focus on strategic development and leadership.

Job Title: Executive Assistant (homeworking)

Job Type: 6-month contract (it is expected the post will be funded beyond this; however this is dependent on charity funding)

Responsible to: Chief Executive Officer

Working hours: Part Time – 16 hours per week.

Salary: £29,250 p.a. (pro-rata). Pro-rata salaries are calculated on the basis of a 37.5 hour per week full-time post.

Base: Homeworking

Deadline: Application deadline is Friday 23rd July at 12pm. Interviews will be conducted on Wednesday 28th July between 11am-5pm.

Overview:

Please note all aspects of this role will be carried out remotely, and the successful candidate will work from home. We are hoping to secure funding to extend this role, and the support provided by the Executive Assistant to the CEOs is intended to free up the CEOs time to bring in additional funds.

It is essential that the Executive Assistant has experience of working in a senior administrative role in the charity or business sector.

We are particularly interested in employing people who also have lived experience of a muscle-weakening condition, particularly adults with conditions themselves, but also carers, siblings, parents etc. However, this is not an essential requirement for the role.

It is essential that all of the people that we employ embody the values of Pathfinders, enabling and encouraging independence, being led by the people we support, rooted in the social model of disability and valuing the importance of sharing lived experience.

Key Objectives of this role:
 

• Organising meetings and briefings with the charity CEOs and proactively managing diaries, correspondence, projects, reporting, and deadlines.
• Supporting the CEOs to develop effective procedures for managing the day-to-day operations of the charity, and implementing them.
• Supporting CEOs to manage their workload and pre-empting queries.
• Assisting with administrative and governance tasks and maintaining an overview of key governance deadlines
• Researching and drafting reports and policies for the CEOs and trustee board
• Playing a key role in managing reports to grant funders.
• Managing small payments, generating invoices and maintaining financial records in line with the delegated authorities set out in the Pathfinders financial procedures.
• Attending, minuting and following up actions from meetings of the trustee board, management committee and other bodies.
• Maintaining project management software (Trello), updating actions, flagging up approaching deadlines and ensuring CEOs are informed of project progress.

Person specification

In your application you will need to explain how you meet the following requirements:

Experience and Knowledge

At least one years’ experience of working in a senior administrative or Executive Assistant role

E

Experience of using online team/project management tools and customer databases

E

Experience with executive-level diary management, including travel booking, meeting organisation, and ensuring that CEO focus remains on organisational development

E

Experience of minute-taking and administration and support of online meetings

E

Experiencing of managing multiple complex tasks and deadlines across a project or organisation

E

Experience of managing budgets and financial record keeping

E

Experience of keeping records and writing reports on project performance

E

Experience of researching, synthesising and presenting information

E

Experience of dealing with confidential and sensitive information and maintaining professionalism.

E

Understanding of requirements for charities under the Data Protection Act, GDPR, Equality Act and safeguarding law.

D

Knowledge of the governance requirements and duties of charities to the Charities Commission

D

Lived experience of a muscle-weakening condition and the barriers to social inclusion and independence

D

Personal attributes and skills

Excellent IT skills including use of Microsoft Office, databases, cloud storage and other online software.

E

Excellent people skills and a strong commitment to treating people with respect and dignity and upholding principles of equality and diversity

E

Excellent communication skills in person and in writing, with a confident and pleasant manner and professional writing style

E

Ability to interact with stakeholders at a range of levels

E

Excellent organisational skills and ability to manage complex tasks, ability to stay calm and focused under pressure

E

Ability to communicate effectively and professionally to manage conflicts and communicate problems to team members

E

Ability to enter text into a computer quickly, meticulously and with attention to detail

E

Commitment to continual personal and professional development, as well as ongoing development and improvements of Pathfinders

E

Willingness to be flexible and open to new ideas

E

Do you have excellent communication, organisation, people and IT skills? Are you interested in working with a dynamic, expanding educational charity providing support for non specialist physics teachers across England?

This is a varied and interesting role that will require a self starter willing to commit to up to 14 hours per week.

Reporting to our Chief Executive, the successful applicant will have a varied role involving administration, events management and media and communications skills.

Do you have experience of supporting busy senior leaders?

Are you a highly organised individual, skilled in administration?

Do you have a passion for Gospel outreach into London?

Then London City Mission would like to hear from you!

We are recruiting an Executive Assistant to support the Director of Ministries in the Department’s work with Field teams, volunteers and our partner churches to help mobilise and enable even more effective Gospel outreach to the least-reached in London.

We are seeking a highly organised, innovative assistant to support the Director’s office and develop our support systems that enable effective cross-team working, project support and remote access working. The successful candidate will be a committed Christian with an understanding of cross-cultural urban gospel mission alongside their excellent organisational, IT, communications, project work and interpersonal skills. Experience of event planning and oversight as well as budget monitoring skills would be an advantage.

If you possess this gifting and skills mix, and have a strong desire to support outreach to the least-reached of London with the good news of Jesus Christ, follow this link for further information and to download an application pack:

There is an occupational requirement that the person appointed be an evangelical Christian.

Supporting the development of the new Institute for Agriculture and Horticulture, the role holder will act as the PA to the CEO and support the Operations Manager to carry out tasks and functions related to office and business management, people management, and commissioning.

Main duties

• Provide support to the CEO with diary, travel arrangements, arranging external and internal meetings, email management, and drafting or sending out correspondence
• Support the CEO and Operations Manager in tracking the implementation, evolution and reporting on TIAH's five-year strategy
• Work with the Operations Manager to carry out tasks and functions related to office and business management, people management, and commissioning.
• Undertake necessary finance and banking duties
• Assist the Operations Manager ensuring governance and regulation / compliance requirements are met, including GDPR
• Project management duties, including maintaining registers and Gantt charts, reporting, and document management
• Manage events and meetings, including assisting the chair, diary and venue scheduling, managing and communicating with attendees, drafting papers, minuting and IT troubleshooting
• Assist any member of the TIAH team on agreed tasks and projects, for example undertaking desk-top research exercises
• Undertake any other responsibilities commensurate with the post that the CEO and Line Manager may require

Person requirements

• Behaviour expectations: Trust, efficiency, quality, expertise, can-do attitude, and affinity and understanding of TIAH's aims and objectives
• Role holder is expected to be set up for remote working, including a dedicated safe workspace with adequate and secure internet connection and reception. Laptop provided.
• Ability to travel within the UK required, including regular team meetings held in the West Midlands.
• Ability to work flexibly required, including occasional evenings and weekends.
• Role subject to review based on the needs of the new organisation.

Essential requirements

• High level of digital competence, proficient in Word, Excel, and PowerPoint
• Strong organisational and administrative skills
• Ability to juggle and prioritise multiple tasks while meeting deadlines within a collaborative team environment
• Ability to interact comfortably and professionally with multiple stakeholders, ranging from colleagues to trustees to members
• Excellent communication and organisational skills, with the ability to work to tight deadlines
• Strong writing abilities, ranging from summarising complex discussions to drafting emails and correspondence
• Ability to work as a part of a team but be self-disciplined to work alone on a day-to-day basis
• Flexible approach to work and ability to respond quickly, including the ability to recognise a need and act on it
• Attention to quality and client excellence with excellent attention to detail
• Ability to balance and flexibly work within matrix management

Desirable requirements

• Degree educated
• Experience working in a support role

Benefit package

• Salary range: Band 3 £25,000 – £30,000 p.a.
• This position is being offered on a full-time (35 hrs per week), 9-month fixed term contract. (The post may be extended depending on securing funding for future years.)
• Home-based (Occasional UK travel will be required, including regular team meetings within the West Midlands and London. Applicants are expected to be set up for home working.) 
• Working hours: 9:00 – 17:00 Monday to Friday, with 1-hour unpaid break. Occasional evenings and weekends required.
• 36 days paid annual leave pro rata (inclusive of 8 bank holidays and 3 privilege days at Christmas)
• Employee pension scheme (matched employer contributions up to 10%)
• Employee assistance programme
• Excellent training and development opportunities

This is an exciting time to join IARS and a great opportunity to make a lasting and tangible impact on the future success of the charity. We’re looking for a part-time Executive Assistant to join our team and lead at a time of organisational and strategic change.

You will be responsible for providing high quality support to the CEO, Board of Trustees and Senior Managers for our work with marginalised communities, helping us to grow our impact nationally and internationally. We are looking for a flexible and highly motivated person with exceptional administrative and problem-solving skills who relishes the opportunity to support our work and to work closely with the CEO, Board and Senior Managers.

You will also support the IARS team with office and finance administration and work closely with office team, especially the Finance Manager on finance administrator, as well as interns, volunteers and our pan-European project partners, in order to ensure that the Institute delivers its charitable objects, and continues to pursue its stated vision and mission.

Key task areas:

1. Executive Assistant to CEO and the Board

2. Office Management

3. Finance and resource management