This role supports both the Artistic and Executive Directors, their roles support the creative vision of the the theatre and sets the strategic direction of the overall business. Your organisational skills and 'can do' attitude, will be key in providing a reliable and accurate service, Skillful facilitation of meetings and adept at using Microsoft word applications.

The Lyric Theatre  is in the heart of Hammersmith  supported by excellent transport links, surrounded by numerous high street shops, cafes and restaurants.    The Lyric's vision includesyoung people and emerging artists  to: nurture a new diverse generation of theatre artists, technicians and
managers.including those from socially excluded and disadvantaged backgrounds.

If you are curious to know more about the role and the Lyric, read the job pack and our website.

We are recruiting for an organised and committed Executive Assistant to join the PSHE Association at an exciting stage in our growth. This new role is part time, working three days a week from our London office, close to Russell Square, on a range of key tasks and responsibilities. This includes providing EA and administrative support to our Chief Executive and Board of Trustees alongside HR and finance support to our friendly staff team.

The PSHE Association works on the biggest challenges facing children and young people today – from promoting mental health to tackling sexual harassment, choosing the right career to spotting false information online – in our role as the national body for PSHE education.

As a charity and membership association, we raise PSHE standards and promote best practice to a community of over 50,000 teachers and schools in England.

Part-time (30.0 hours per week) or Full-time (37.5 hours per week)

The Brent Centre for Young People is looking for a dynamic person to provide Executive PA support to its busy CEO & Clinical Director who is also the Head of the Centre’s Private Services.

The Brent Centre for Young People is a charity based in North West London that provides psychotherapeutic treatments to young people aged 11-25 years, who suffer with emotional and mental health difficulties. The Centre has an international reputation for clinical work and research and delivers world-leading evidence-based practices to young people across North West London. In 2020-21, through its in-house and outreach Services, the Brent Centre helped over 600 young people to be healthier and better prepared for adulthood.

The suitable candidate will have at least three years’ experience of supporting a Senior Manager and clinical and/or general administration. The applicant would be committed, enthusiastic, confident in Information Technology, able to maintain a client database, a good team worker with good client focus skills, reliable, adaptable and flexible. He/she would have excellent organisational, communication and interpersonal skills, to produce work of a high standard, demonstrate a high level of professionalism and confidentiality, and be able to manage own work to meet deadlines. The post requires sensitivity to the management needs of the CEO and of young people with emotional difficulties and the nature of therapeutic work. Experience with young people or with mental health is advantageous. 

The candidate will have excellent skills, when carrying out duties of the post.

Closing date: 8 July 2022

Interviews: 20 July 2022

Our Vision

The past does not have to determine the future. The Difference is a new education charity, founded to improve the life outcomes of the most vulnerable children by raising the status and expertise of those who teach them. By 2030 we want a new story on school exclusion:

1. People - The best teachers working with the children who need them most – A third of the 350 schools for excluded pupils in the country have benefitted from a Difference Leader leading improved practice and outcomes for excluded children in their setting; and are part of a growing Community of Schools through which The Difference learns more about effective practice and policy to improve life chances of excluded young people.
2. Practice - An evidence base of what works with the most vulnerable shared widely – The Inclusive Leadership Course has shaped the strategic approach of over 1,000 of the 3,500 secondary schools nationally, leading to lower incidence of school exclusion in individual schools. Meanwhile research findings, school tools and development experiences by The Difference inspires hundreds of teachers each year to join The Difference Community, learning from what works to improve childrenʼs safety, wellbeing and learning.
3. Policy – Changing incentives are reducing exclusion and improving preventative investment – Schools whose outcomes buck the trend for vulnerable children are identified, facilitated and amplified by The Difference, influencing other schools and policy-makers. Local, multi-academy-trust wide and national policies which help and hinder excluded pupils are identified through our research; and changed through our advocacy relationships.

Our Journey

From next academic year, The Difference Executive team need a new colleague to support them across the whole organisationʼs work: orchestrating the rhythm of the year with internal and external work and events; managing correspondence with a growing number of externals; coaching the Directors to use their time strategically to have the most impact, and working closely with our trustee team to oversee the continuously improving work of the charity. Could you make this difference?

Our Values

• Purpose driven - Our work is guided and galvanised by our values and beliefs. We are problem-solvers, and do not wait to act. We are inspired by our purpose to improve life-chances of the most vulnerable young people, and to develop new expertise in the teaching workforce.
• Strong relationships - We prioritise genuine relationships over transactional interactions, and know that this requires deliberate relational practice and achieves the best outcomes. We see those we work with as people first and their roles second; and know this greater trust allows us to take more risks, gain more feedback and have greater impact. Working through a network of relationships allows us to achieve more than we could do alone.
• Internalised locus of control - We work hard to reframe difficult situations to discover what we have within our power in terms of solutions. We take it upon ourselves to walk towards challenges and can take a high level of ownership and agency in our work and its continuous improvement. We never shout “fire” without first picking up our own bucket.
• Scientific approach - We take a diagnostic approach to unpicking causes of problems. We are loud and proud of our failures, recognising failing fast and often is key to finding the best solutions. We test solutions and are willing to use data and feedback to make adjustments and choose new directions. We look for a measurable shift in outcomes before we declare we are having an impact.
• Not squeamish about structural inequalities - We believe patterns of inequality can and should be disrupted. We strive to be clear-eyed about how these inequalities work, and both the individual practice and system-changes required to address them. We push ourselves to overcome awkwardness in talking about this; and to begin with acknowledging our own biases and blind spots.
• Value voices of dissent and difference - We are brave enough to share our minds with others; and nurture that bravery in our collaborators. We build feedback loops to learn from othersʼ perceptions – especially if they differ from our own. We donʼt mind disagreement, are wary of group-think and seek out different perspectives to make our work stronger.
• Asset-based - We work hard to avoid deficit thinking and aim to start with whatʼs strong, not whatʼs wrong. We are careful not to frame our colleagues and stakeholders - particularly young people and families – as othered victims but instead to recognise their agency and to talk with and about them with empathy and respect. We build relationships with, feedback loops from, and recruit into our teams, people who have the assets of insights into our delivery work and the young people we work with.

The Challenge Ahead: Executive Assistant

The Difference is a growing charity, in both the size of its team and the reach of its delivery. As our delivery and team both grow, we must develop our ability to manage competing strategic priorities and their demands on our time, and to communicate and collaborate effectively across a wider group of colleagues, Trustees and external stakeholders. This requires a high level of coordination, strategic time management, and internal communication that we have not needed until now - qualities which we hope you will help to foster and grow.

As the Executive Assistant, you will work closely with the CEO and Directors to develop a deep understanding of the organisation’s strategic goals, how they interrelate, and the operational approaches designed to achieve them. Through this understanding, you will support the Exec team to manage their time and input towards the charity’s goals; ensure effective communication across The Difference team and with external stakeholders; as well as personally delivering on key projects across the charity.

 

Key Tasks Required of this Role

Strategic support for CEO & Directors

• Play a strategic role in balancing competing priorities, to ensure that sufficient time is given by CEO and Directors to each of the organisation’s objectives.
• Manage the CEO’s diary on an ongoing basis to ensure it continuously reflects current priorities, and responds to emerging needs.
• Support the CEO in preparing for meetings - through both written and verbal briefings - and ensure communication of key headlines to relevant team members.
• Coordinate Directors’ meetings, supporting the creation of agendas, and helping to determine how questions and topics are prioritised across the year.
• Support on the delivery of cross-organisational projects, focusing on topics such as team development; ways of working; culture and values.
• Manage CEO and Directors’ logistics, including travel arrangements, venue booking and processing expenses.

Internal Communication & Collaboration

• Own and maintain an accurate organisational calendar, ensuring teams are aware of one another’s capacity across the year, and can plan accordingly.
• Deputise for the CEO in internal meetings, to ensure that adequate briefing can be given to the CEO meaning ongoing oversight is not lost when external meetings are given priority.
• Project manage key cross-organisational events, such as conferences and school visits, ensuring timely input from all relevant team members.
• Develop shared processes & norms to nurture constructive communication with internal & external stakeholders.

Board

• Project manage production of board papers, including support with writing them, and ensuring timely input from across the Difference team.
• Plan and coordinate Board meetings, including supporting the CEO and Chair to set agendas, and ongoing communication with all Trustees.
• Take and distribute Board minutes, and ensure timely follow up on any actions.
• Organise and coordinate Trustee engagement events, e.g. social dinners and school visits

External Communications

• Manage correspondence between CEO and external stakeholders, including categorising incoming mail, and triaging or delegating to other team members where relevant.
• Ensure a welcoming experience of The Difference for external stakeholders, both for those visiting the office, and those reaching out via email or social media.

Operations Team support

• Assisting the Operations Team, updating the staff leave sheet as well as helping with the induction and onboarding of new staff members.
• Updating policies and processes, to ensure key staff documents are kept up to date
• Manage the office, updating the office tracking sheet, ensuring meeting rooms and resources are available, and liaising between team and office staff.

Person Specification

Essential 

• Self-direction/autonomous worker  - Evidenced capacity to take high levels of ownership over your work, proactively anticipating problems that may arise, diagnosing need and changing course quickly; taking initiative within the role to ensure success.
• Ability to take ownership over your self-development, proactively diagnosing skills and information gaps and making use of others’ expertise to continually grow your skills, and make a success of tasks at hand.
• Strong communicator -  A clear communication style which is concise and effective - both verbally & written - as well as strong interpersonal skills.
• Stakeholder management -  Evidence of having established, developed and managed effective relationships with a range of senior stakeholders.
• Organisation & project management – A track record of coordinating projects to tight timelines and a high standard, communicating proactively if timelines need to shift; as well as sharp attention to detail and thorough approach to organisation and project management.
• Agility in problem-solving – Ability to thrive in a fast-paced start-up environment, comfortable with making decisions in ambiguous contexts and rapidly diagnosing any need to reprioritise and change course; ability to think creatively/laterally and strategically to find the most effective solution.
• Values – A career or personal experience which evidences shared values with The Difference (see above) and a personal commitment to our mission to improve life outcomes for vulnerable people.

Desired 

• Experience in start-up/charity sector - An understanding of the fast-paced nature of start-up, and/or how small charities work.
• Experience of diary management for senior colleagues.
• Experience of coordination across broad teams - You may have worked in another role which sits across different functions within an organisation.

How To Apply 

Please email our jobs account no later than Sunday 10th July, including the following:

1. When submitting your application, a link with questions will be sent to you to complete as a part of the application process.
2. Your CV including references (maximum two pages)
3. Your salary expectations and notice period (if applicable)
4. Confirmation of right to work in the UK
5. How you found out about the role/where you saw it advertised

For an informal and confidential discussion about the role prior to application, please contact our jobs account with a brief summary of your experience and questions that you have. We will attempt to offer calls to those who want, but please bear in mind that this may not be possible within our team’s capacity.

We are committed to building a diverse team and strongly encourage applications from under-represented groups in the charity sector such as people from black, Asian and minority ethnic backgrounds, LGBTQ+ people, people with disabilities, people with experience in the care system, non-graduates and first-in-family graduates.

As part of our commitment to fairer recruitment, all applications will be assessed with names and any protected characteristics redacted.

About us:

Princess Alice Hospice is one of the top ten adult hospices in the UK, providing specialist palliative care and support to a community of more than a million people living in Surrey, south west London and Middlesex.

About the role:

We are looking for an Executive Assistant(s) to help support the expansion of the Executive administration office on a full time or part time basis.

Working within a small team you will be responsible for full administrative support to the Director(s) at Executive level. You will be experienced within a similar role, with excellent organisation, prioritisation and planning skills. IT literate and comfortable with technology, you will be used to managing diaries, booking and co-ordinating meetings and all associated documents, taking meeting notes and producing accurate and concise minutes promptly for review.

This role would suit both a full-time candidate or someone who wishes to be flexible on their working hours/days as it offers the opportunity to be part time or full time, or somewhere in between. Board and committee meetings are held in the early evening and on meeting days you may be required to start and finish later in the day. The opportunity for occasional remote working is also available, in line with the business requirements.

Some of our employee benefits include;

• 27 days’ annual leave, plus recognised public holidays – rising to 29 days after 5 years’ service and 33 days after 10 years’ service (pro rata for part time)
• Training support and development opportunities
• Free onsite parking
• Employee Assistance Programme – promoting staff wellbeing
• Access to blue light card discount
• Access to Pension Scheme
• Wellbeing - We provide a programme of activities, opportunities and guidance to inspire and support our employees to live a healthy life, at home and at work

ABOUT THE ROLE

The roles main responsibilities will be as follows:

• Diary management, scheduling and managing deadlines for the Co-Founder & MD
• Some support of the wider management team
• Act as first point of contact – deal with correspondence and phone calls
• Responsible for organising meetings and appointments, often with high profile organisations and individuals
• Assist in organising and supporting at events and conferences
• Coordination of Co-Founder’s attendance at events and conferences
• Managing databases and filing systems
• Researching and booking travel and accommodation for work trips, occasionally for the wider team
• Collating and submitting expense claims
• Occasional research and writing briefing notes for meetings
• Assisting with and compiling presentations ahead of meetings
• Taking minutes and actions from meetings (both internal and external)
• Occasionally organising the Co-Founder’s personal commitments including travel
• Occasional international travel

ABOUT YOU

For this role you will need to have:

• Excellent written and verbal communication skills – happy to pick up the phone to the UN one day and book a party venue the next
• Strong organisational skills with ability to prioritise a busy and often conflicting workload
• A flexible and professional approach, remaining calm and assured under pressure
• Be adaptable and able to change your workload and take on ad hoc tasks
• The ability to build relationships across diverse teams both locally and globally
• The confidence to engage with senior/high profile contacts and their teams
• Ability to work as part of a team and enjoy doing that
• The confidence in your ability to use own judgment and make decisions in order to prioritise and negotiate
• Be able to exercise both tact and diplomacy 
• The ability to deal with sensitive information with discretion and to maintain confidentiality
• Excellent IT skills – confident with all Office apps
• You should be known as the organised one – and pride yourself on your ability to multitask. You should always be able to think one step ahead and plan diary clashes, travel time and international time differences before they become an issue
• Be able to occasionally work out of normal office hours

 ABOUT PROJECT EVERYONE

Project Everyone was devised by Richard Curtis (filmmaker and founder of Comic Relief) and is executed by a team of communications and campaign specialists who sit at the heart of a global network of civil society organisations, public sector partners, brands, government departments, UN agencies, public figures and social influencers.

We exist to make the Global Goals famous and universally known, and to establish them as the framework by which governments, businesses, and citizens take action and make progress towards a fairer world by 2030. 

We use our creative and strategic resources to produce content and curate events for all of our audiences across digital platforms, advertising sites, media outlets, social channels, in offline forums and to garner press attention. 

ONE TEAM; 17 GOALS

We’re a collaborative, passionate and motivated team working towards an amazing set of Global Goals. We support, nurture and challenge each other daily, and have a relatively flat structure, where feedback and ideas are welcomed. We have created a space based on ideas and passion and are actively looking to welcome people from diverse backgrounds and experiences.

This is an ideal opportunity for someone looking to become part of a young, vibrant team in a friendly, creative fast paced office based in Notting Hill. We are very mission driven and as an organisation with huge ambition, we are all very happy to get stuck in with whatever needs doing. A passion for the Global Goals would be ideal, as well as knowledge of current affairs and pop culture.

DIVERSITY AT PE

PE is an equal opportunities employer that works with partners and organisations globally. We benefit from the knowledge and skills that these culturally diverse teams bring. We’re therefore keen to create a team with a variety of skills that come together regardless of race, colour, ancestry, religion, sex, nationality, sexual orientation, age, citizenship, marital status, disability, or gender identity

JOB DETAILS

CONTRACT TYPE – 12 month fixed term contract

SALARY - £28,000 - £32,000 depending on experience

The expectation for ths role is that it will predominantly officed based at our office in Notting Hill, London.

We’re working with a fantastic health charity who are looking for an Executive Assistant to join their team. You’ll provide comprehensive administrative support to the Director of Fundraising, Marketing, Communications and Policy and wider members of the directorate. You’ll communicate with staff at all levels and produce high quality work to tight deadlines.

Duties will include:

• High-level research and executive support
• Coordinating meetings
• Preparing agendas, minute taking
• Assisting with events
• Setting up internal and external meetings.

You will need:

• Experience of EA/PA responsibilities, including diary management and admin support
• Experience working to tight deadlines whilst maintaining attention to detail and quality
• Experience drafting reports and complex correspondence
• Highly proficient using MS Office

If you would like to have an informal discussion, please call Chloe or James on 02030 062787 or email [email protected].

Ashby Jenkins Recruitment are a specialist charity recruitment agency, we use our extensive sector knowledge and experience to match candidates to the most suitable roles. We take a relationship-led approach to recruitment, working ethically, supporting people to find their perfect role within the not-for-profit sector.

We are passionate about improving equality across the sector, you can read more about our commitment to diversity here. We proactively welcome applications from a diverse range of candidates.

If enough applications are received the charity reserve the right to end the application period sooner.

Reporting to: Managing Director, Fundraising, Partnerships & Communications
Proposed Start date: As soon as possible
Location: Primarily remote working with the option, and some expectation, of work from the office based in Borough, London
Working Pattern: Full time, 35 hours per week
Salary Level: £23,750 per annum
Closing Date: 17:00 Friday 1st July 2022
Interviews: 11th and 12th July 2022

Women for Women International – UK Executive Assistant to Managing Director, Fundraising, Partnerships & Communications Job Advert Women for Women International (WfWI) is an international NGO that helps women survivors of war to rebuild their lives. We believe that with access to rights, education and resources, women can lead change towards peaceful and stable societies. Since establishment in 1993, WfWI has worked with over 530,000 women in Afghanistan, Bosnia and Herzegovina, Democratic Republic of the Congo, Iraq, Kosovo, Nigeria, Rwanda and South Sudan. The UK office was established in 2006, and has steadily grown its programme funding from grants from various sources, including governments, trusts and foundations, companies, and individuals.

We are seeking an enthusiastic and driven Executive Assistant to work directly with the Managing Director of Fundraising, Partnerships & Communications and play a pivotal role in the team. The Managing Director’s role is focused on external engagement, fundraising and relationship building with the Executive Assistant role playing an important part in coordinating this work. Are you passionate about helping women achieve their potential? Are you a creative and entrepreneurial self-starter? Do you love building and nurturing relationships? Do you have experience in communicating with multiple stakeholders and juggling multiple projects whilst remaining calm under pressure? Are you organised with a meticulous eye for detail? Do you thrive in a fast-paced environment and have the ability to work both independently and within a team from different backgrounds and cultures? Are you keen to learn more about fundraising, marketing and/or communications? If so, this pivotal role could be for you!

We are looking for someone who loves new challenges, and who is eager to learn. You will work directly with the MD to nurture and develop vital relationships with a wide range of individuals from staff and board members to major supporters from our Corporate, Major Donor and celebrity Ambassador portfolios. Being highly organised and able to juggle multiple projects and personalities is a must. You will need to excel under pressure whilst remaining calm, friendly, supportive and highly professional. You will need to be self-motivating and show initiative. This role has multiple touchpoints across the organisation as well as a key focus on external engagement supporting the effective delivery of our fundraising, marketing, communications and governance work which are all vital to our work with women affected by war.

All candidates must have the right to work in the UK. Women for Women International is an equal opportunities employer. Our focus is to recruit new members of our team who show potential to become a valued and key contributor to our success. Feel free to include any experience or qualifications (personal and/or professional) you would like to share with us that demonstrates skills and your potential.

We recognise that people from historically excluded groups are less likely to apply for something if they don't see themselves in every single point in the person specification. If you are interested in applying but aren't sure that you have all of the skills and experience, please do still apply. We are open to learning on the job and supporting development of the successful candidate so that they are able to do the job to the best of their ability The Executive Assistant to the Managing Director would be expected to work within the framework of Women for Women International’s core values. 

The role is very similar to an EA / Executive Assistant role but will also involve organising one London event.

Client Details

A Charity that look after British Soldiers and Veterans and their families with an office based in Victoria, London.

Description

- diary management

- minute taking

- inbox management

- budgetting

- securing venues

- finding speakers

- event logistics

- liaising with vendors / 3rd party suppliers

Profile

- An EA / Executive Assistant who has had some experience organising / managing event logistics

Job Offer

- hybrid / flexible working (3 days in the office)

- a competitive salary

- a London office based outside Victoria

- benefits

- an opportunity to work on a prestigious event

Do you want to work for an organisation that promotes responsible business, corporate responsibility and is one of the Princes charities of Charles, Prince of wale's? They work with companies in the UK and Internationally who are committed to improving their impact on society. Do you have experience of supporting a senior Director? Do you enjoy working independently and using your own initiative?

The role is currently a hybrid of remote and office-based working, but there are likely to be some occasions where the post holder is required to join the CEO at various events/meetings across the country.

As the Personal Assistant to the CEO you will manage relationships with some of the biggest names in business, from the leaders of established, influential companies to the start-ups which are shaping the future. You will assume responsibility for diary management and secretarial support within the Chief Executive's office.

The Chief Executive's schedule is complex and flexible, often changing at short notice, with events ranging from high-level meetings to conference speeches. You will be resourceful, driven and a fantastic team player.

You will work to the Chief Executive's Executive Assistant in ensuring the Chief Executive is adequately prepared for external meetings and speaking engagements. Organise the weekly executive team meetings, including agendas, papers and minute taking. You will maintain and process records of the Chief Executive's expenses for travel, office and other expenses.

You will have managed complex diaries, coordinated logistics and travel arrangements.

If you are interested in this role please get in touch now for a more detailed job description.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Executive Assistant
Salary: £30,000 -£38,000 per annum (depending on experience and qualifications)
Hours: This is a full-time 35 hours per week role, with potential to be a 28-hour job if preferred. Some flexible working considered.
Location: Camden Town, London
Reporting to: The Chief Executive

Variety, The Children’s Charity 
In the UK there are more than 1.3 million children and young people living with a disability and nearly four million children living in poverty. We exist to improve the lives of these children and since 1949 Variety in the UK has raised more than £270m in pursuit of this objective. Variety provides practical, tangible help that makes an immediate difference, which includes grants for specialist equipment as well as accessible transport used by schools and other non-profit organisations across the UK. Our Great Days Out are legendary.

The Role 
Variety is seeking a highly skilled, professional, and dynamic Executive Assistant to support the Chief Executive and the Chief Barker (Chair of the Board of Trustees). The role involves supporting both executive leaders with day-to-day administration as well as organising various regular board and committee meetings etc. The role will also encompass office and HR management duties as and when required.

The ideal candidate will have experience in both supporting a senior executive and a board of Trustees/ Directors (or senior committee). You will be skilled at building relationships at all levels of the organisation and must show discretion and tact when dealing with matters of a confidential nature.

You will need previous experience in an EA role, be unflappable, very organised, and able to stay on top of a busy and varied workload where it is crucial to manage the Chief Executive’s time and activities skilfully and confidentially. You will have a high level of communication skills (both written and verbal), with a can-do attitude and someone who can use their initiative to proactively drive deadlines and forward plan ensuring varied tasks are done.

This is a unique opportunity to join the Charity at an exciting time and be part of a small team making big changes for its future.

The successful candidate will be subject to an appropriate DBS check.

Closing Date: Wednesday 13th July 2022
Please note applications will be considered on a rolling basis so you are encouraged to apply as soon as possible.
We reserve the right to close this vacancy early if we can appoint before the advertised closing date.

PLEASE PRESS THE 'HOW TO APPLY' BUTTON FOR MORE INFORMATION.

Equal opportunities 
Variety is committed to equality and diversity. To help us assess the reach of our recruitment practices, we would be grateful if you would complete our attached equal opportunity form.

The information you provide will be treated as strictly confidential.

Variety supports applications from all sections of the community. We’re committed to safeguarding and protecting the children and young people we work with. As such, all posts are subject to a safer recruitment process, including the disclosure of criminal records and vetting checks.  We have a range of policies and procedures in place which promote safeguarding and safer working practices across our services.

No agencies please.

Location: London
Contract / Recruitment Type: Permanent
Starting Salary: c. £33,000 per annum, plus benefits
Hours of work: 37.5 per week, Monday to Friday

About the role

It's the breadth of the role you’ll take on and it’s joining a professional business.

This is what makes working for our client so exceptional.

Working at the heart of the organisation, you'll take on a role of unique variety providing support to two senior members of the team.

No two days will be the same. You'll need to prioritise tasks in a fast-paced environment, managing multiple requests, ever changing diaries, meetings and appointments. You'll be organising briefings, drafting correspondence and building relationships with internal and external partners.

You will have exposure across the organisation, liaising daily at a senior level and building relationships with colleagues and external organisations.

You'll also support the wider Finance and HR teams and be responsible for the overall smooth running of the offices.

Deadlines will often be demanding, and the sheer range of requests will stretch you. Yet, in all that you do, you'll rise to the challenge of delivering faultless accuracy.

About you

As an experienced EA at board level, you take pride in delivering to the highest standards.

With superb interpersonal and communication skills, you'll be at ease working as part of a team and can liaise with people at all levels.

With initiative and a confident approach, you'll work quickly and efficiently with minimal direction, remaining calm and organised even when under pressure.

Having had experience of complex diary management, you'll be capable of pre-empting situations, and also be confident to make informed decisions on the back of this.

Confident using a range of IT packages, and with excellent drafting skills and attention to detail, you'll be capable of producing a range of papers, presentations, correspondence and reports.

This is your opportunity to use your proactive and service focused approach to deliver the exceptional.

In return you can look forward to a comprehensive benefits package, including a 15% employer contribution pension scheme, 33 days annual leave, including bank holidays, free lunch and access to training and development to support your continuous professional development.

Vacancy Closing Date: 03/07/2022, 23:55

You may also have experience in the following: Executive Assistant, Personal Assistant, Personal Administrator, PA, Office Manager, Executive Administrator etc.

Ref 134 016

We are recruiting an Executive Assistant on behalf of a fabulous Charity which is the collective voice of 140 universities across the UK.

This is a 12 month part time (0.6 FTE) contract

This role is hybrid working with 1 day per week in the office near Russel Square station and the remainder remotely.

This is an exciting opportunity to work closely with the Chief Executive Office and and the wider team providing admin support.

Duties include:

• diary management
• supporting group meetings through the production of agendas, papers and meeting notes
• support with events programme (online and face to face); and
• Provide support for the CEO's member engagement activities, in particular regular regional vice-chancellor dinners, monthly VC group calls via Teams and university visits.
• Maintain records and intelligence relating to CEO member visits.
• Assist with internal communications e.g., uploading staff blogs to intranet, drafting updates on CEO's activities for the monthly staff newsletter

This role is for an experienced administrator who can juggle a diverse workload without being phased. You'll work closely with your colleagues and have a great work environment. You'll need to be able to work with senior staff and external stakeholders

Salary: £25,000 to £30,000 (pro rata as it is 0.6 FTE)

If interested, please apply before Wednesday 29^th June 2022.

Charity People actively promotes equality, diversity, and inclusion. We match charity needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.

The job of a Save the Children's UK Executive Assistant to the CEO is varied and fulfilling.

• Are you an experienced Executive Assistant or Personal Assistant with a successful track record of supporting C-Suite level executives or Directors?

• Do you have significant experience of complex diary management, meeting support and invoice / expenses processing?

• Are you highly IT literate with Microsoft packages?

• Are you motivated by our vision of creating a world where every child doesn't just survive but thrives and can go on to change the world – and of inspiring and leading others to do the same?

If the answers to these questions are yes, we would love to hear from you!

Note:

To avoid disappointment, you are advised to submit your application as soon as possible as we reserve the right to close the vacancy early if a high volume of applications are received. This is to ensure that we can manage application levels whilst maintaining a positive candidate experience. Unfortunately once avacancy has closed, we are unable to consider further applications.

About Us

Save the Children UK believes every child deserves a future. In the UK and around the world, we work every day to give children a healthy start in life, the opportunity to learn and protection from harm. When crisis strikes, and children are most vulnerable, we are always among the first to respond and the last to leave. We ensure children’s unique needs are met and their voices are heard. We deliver lasting results for millions of children, including those hardest to reach.

Job Purpose

Reporting directly to the CEO, you will be responsible for support the CEO by managing their time, diary and priorities, liaising with multiple internal and external players using judgement and authority.

As a rights-based organisation, we are committed to anti-racism and actively opposed systemic oppression of any form. You will support our commitment to celebrate diversity, challenge inequality, and build an inclusive environment for every one of our employees so we can better represent the children we protect.

Main Accountabilities

The Executive Assistant to the CEO’s key duties will be to:

• Provide high-level support to the CEO to ensure their agenda, priorities and objectives are met – including strategic diary and inbox management
• Manage the CEO’s briefings, commission and coordinate from colleagues across the organisation to ensure that the Chief he is fully briefed for all meetings and travel

• Strategic lead on the CEO’s UK and international trips, working with country offices and colleagues from other divisions and country teams to ensure trip objectives are in line with the Chief Executive’s priorities

• Manage strategic planning for ELT meetings and ways of working; support CEO management of Executive Directors

• Manage the CEO’s global movement role and internal profile, working closely with the Head of Internal Communications and other colleagues

• Be an informed key contact for the CEO team and handle internal and external enquiries in a professional manner liaising with key contacts across corporate, political, media, non-governmental organisations and other networks

Person Profile

You will have knowledge and experience in all of the areas below:

• Experience as an Executive Assistant or Personal Assistant supporting C-Suite level executives or Directors

• Highly IT literate and confident with Microsoft Word, PowerPoint, Outlook, and Excel, and conferencing software such as Microsoft Teams and Zoom.

• Experience of complex diary management, international travel planning, and demonstrable experience of office-based administrative work

• Experience of internal and external meeting support including - organising meetings, preparing agendas, drafting of reports, minute taking, and communications.

• Experience of organising and prioritising own workload on a day-to-day basis and being adaptable and responsive to changing needs.

• Experience in supporting financial management such as processing invoices/expenses.

• Experience of project support and project management

You will have abilities in all of the areas below:

• Own, organise and prioritise multiple tasks efficiently, manage reactive and proactive work from a range of colleagues, and deliver tasks to tight deadlines

• Use your initiative and be able to think creatively to solve problems

• Work well with a wide range of stakeholders with professionalism, energy, creativity and good interpersonal skills

• Pick up information quickly and quickly adapt to change

• Work in a fast-paced and dynamic environment

• Deal with confidential information

Aptitude

• A demonstrable commitment to the principles of diversity and inclusion and their practical application and integration in the work environment

• A commitment to Save the Children UK’s aims and core values of accountability, ambition, collaboration, creativity, and integrity

Save the Children UK is committed to diversity and equality of opportunity in all aspects of our work both external and internal. We strive to be an inclusive employer and particularly encourage applications from under-represented groups such as returning parents or carers who are re-entering work after a career break, people who are LGBT+, from Black, Asian and Minority Ethnic backgrounds, with a disability, impairment, learning difference or long-term condition, with caring responsibilities, from different nations and regions, and from less advantaged socioeconomic backgrounds.