Fixed Term Contract for 12 months (with review)
Hours: 35hrs p/w
Days: Monday - Friday 
Location: Yorkshire
 

The Yorkshire Area has been fortunate to experience a lot of interest from a range of schools which has led to the expansion of this delivery area.

We are excited to say we are looking for an additional Area Manager for Yorkshire, you will be responsible for a team of Mental Health Practitioners and Clinical School Project Manager who deliver a range of interventions with the focus on a whole school approach.

There will be a focus on continued expansion across the Yorkshire Area in which you will play an important part to working in close partnership with the present Area Manager for Yorkshire One.
 

Collaboration and Partnership work are at the heart of this role. You will ensure that the aspect of this delivery is part of a multi-agency approach with statutory and other voluntary sectors to create multiple pathways to ease access for young people and families to support their wellbeing.
 
You will bring passion and strong organisational skills to the team during this exciting period of opportunity for the organisation.

What will I be responsible for in my new role?
 

You will:

• ensure high quality operational and clinical practice working in close partnership with the clinical supervisor ensuring the delivery of a full and effective service in all Place2Be schools. Provide Safeguarding and Child Protection support for staff and counsellors on placement when required working closely with out safeguarding team.
• establish and maintain positive and active relationships with head teachers/senior leaders and governing bodies in partner schools
• undertake regular line management responsibilities of team members, reviewing on an ongoing basis delivery components in line with agreed outputs and KPIs
• analyse and use service data from your team and schools to inform and improve your team’s performance and ensure school contract KPI's are met to a high standard
• support people development; nurture skills and talent across your team to enable people to grow and develop

Diversity and Inclusion

Place2Be is committed to equal opportunities and anti-discrimination practices and we positively encourage applications from all sections of the community. We are particularly interested in attracting applications from applicants from diverse groups.

Additionally, for our clinical roles we are particularly keen in attracting male candidates to reflect the diversity of the partner schools and communities we work in. 
 

All successful applicants to clinical roles will be asked to undertake an Enhanced Disclosure from the DBS/PVG.

About You

The successful candidate will have:

• experience of managing medium/large teams which may be multidisciplinary in nature to deliver locality/service objectives
• knowledge of relevant national policies, best practices, quality frameworks and local approaches to implementation within the specific area of mental health support for children and young people
• experience managing and leading health / social care / education services in either the statutory or voluntary sector
• the ability to influence people at all levels, in a clear, persuasive and tactful way
• strong multi-tasking skills, be flexible and show an ability to manage conflicting priorities

Interview Dates: Wednesday 16th February 2022 ZOOM Video Interview 

In return we offer you a range of fantastic benefits including:

• Enhanced Annual Leave entitlement
• Robust Learning and Development Programme
• Contributory Pension Scheme
• Life Assurance, 4x Annual Salary
• Employee Assistance Programme
• Mobile Phone Discounts (EE Network)
• Cycle purchase and season ticket loan schemes
• Extended Maternity/Paternity Pay

If you share our core values of perseverance, integrity, compassion and creativity and have the counselling skills and patience to support some of the UK’s most vulnerable young people and families, we would love you to join us. It’s sensitive and demanding work – but hugely rewarding and fulfilling - you will be helping to give young people a brighter future.
 
Please view/download the full Job Description and Person Specification on our website for further details.

PURPOSE OF ROLE

Working alongside global and local colleagues, the Finance and Operations Manager will have financial oversight of the MENA-Eurasia region with overall responsibility for financial record keeping, processes and procedures, financial analysis and reporting, legal and tax compliance and risk management. The post-holder will also have overall responsibility and oversight for other operational areas, including facilities management and IT provision for all staff within the MENA-Eurasia region.  The post-holder will ensure effective operational implementation and financial management, analysis and reporting across the MENA-Eurasia, overseeing staff with current responsibilities in both areas.

Makan is looking for an Operations & Finance Manager who is qualified to take on the role of developing and maintaining our operations, finances and systems, and who also has a demonstrable commitment to social justice and to freedom, justice and equality for Palestinians. Fulfilling this role will help ensure our organisational effectiveness and efficiency, as well as to help nurture a positive work environment within Makan. The successful candidate will be highly organised, detail-oriented, self-motivated, and understand the importance of building strong systems and processes to ensure the smooth running of the organisation in order to help advance Makan’s mission and maximise our impact. 

Key responsibilities

Finance

• Ensure Makan’s financial controls are maintained and improved as needed and that operational arrangements are in place to support Makan’s accounting, budgetary and finance reporting systems.

• Work closely with Makan’s Co-Directors to set the annual budget, and produce regular forecasts and financial management reports for Makan’s Board of Trustees 

• Provide information to support applications for funding, and as required by funders in regular monitoring as well as ad hoc queries

• Ensure invoices are raised and settled on time; manage staff payroll (ensuring all staff are correctly registered); and manage Makan’s well-being fund & staff pensions

• Coordinate with the Co-Directors, accountants and appropriate contractors to ensure timely submission of reports, such as HMRC & Trustee Annual Reports
   

Human Resources

• Maintain operational contracts and file all related correspondences—ensuring contracts, including for contractors, are up to date - and support relevant staff on UK employment status

• Work with Co-Directors to design and implement a people strategy, ensuring regular check-ins with staff, management of workloads, and 6 month work plans are in place

• Coordinate personal development & professional training for team members with Co-Directors

• Coordinate recruitment processes for staff positions with relevant team members; help ensure effective recruitment and retention of Makan staff; support in induction processes for new staff and volunteers, reviewing & building on our Induction Manual

• Maintain records of all staff annual leave, TOIL, other absences from the office, sickness leave and lateness

• Help ensure that Makan complies with the legal obligations of charities and small employers to their staff
   

Administration & Office Management

• Manage all leases and contracts for services and equipment, including reviewing and retendering where necessary and identifying and establishing new services

• Organise, maintain, and optimise virtual and physical filing system

• Manage incoming emails sent to the Makan general email account; manage and streamline work spaces and staff email accounts; manage Makan’s calendars

• Work closely with Database Officer to maintain Makan’s contact and subscription databases, upholding data protection regulations and best practices

• Manage Makan’s physical office space to ensure safety, tidiness and cleanliness

Compliance & Best Practice

• Work with Co-Directors to continue development and implementation of organisational policies & procedures

• Ensure Makan’s compliance with all statutory requirements 

• Ensure the completion of statutory annual reports to the Charity Commission and Companies House

• Work with the Co-Directors to ensure that best practices are in place across the organisation
   

General Responsibilities:

• Support the mission, ethos and values of Makan

• Work collaboratively with others in all aspects of our work

• Maintain and enhance skills through continuous professional development

• Abide by organisational policies, codes of conduct and practices

• Treat with confidentiality any personal, private or sensitive information about individuals, organisations and or staff and Makan data.

Skills

Required:

• A minimum of 5 years’ experience working in an operations, administrative and / or finance position

• Knowledge of not for profit organisations and small companies’ statutory reporting requirements

• Able to demonstrate the links between finance information and relevant business needs/uses

• Understanding of personnel/HR policy and related issues

• Demonstrable experience dealing with confidential matters

• Ability to use one or more computerised accounting packages

• Strong IT skills, including Microsoft Office software 

• Excellent organisational, planning and administration skills

• Excellent written and verbal communication skills (face to face, email, phone) 

• Ability to handle multiple tasks and meet deadlines, while working both independently and in a collaborative team environment 

• Proactiveness in developing the role and working with little supervision

• Ability to work flexibly in a small team, building strong, trusting day-to-day relationships with colleagues

Desirable:

• Studying towards a professional qualification e.g. ACCA, CIMA or similar

• Knowledge of Health and Safety and Data Protection regulations

• Understanding of and ability to write risk assessments

• Working knowledge of CRMS / databases

• Demonstrable interest in human rights work and / or previous experience working on / studying the Palestine/Israel issue

Finance Manager
£30,451 to £32,910 per annum, pro-rata, depending on experience
Actual annual salary £19,489 to £21,062
24 hours per week
Permanent

Age UK South Gloucestershire is seeking to recruit a motivated individual with a strong background in finance to take a senior role on the management team as Finance Manager.

Age UK South Gloucestershire is an independent, local charity. We have been working in the community for over 20 years to support older people, their families and carers. We strive to make South Gloucestershire a great place to grow old through our mission of 'supporting you and your local community in later life.'

Reporting to the Chief Executive Officer, the appointed applicant will lead on all financial management operations ensuring the efficient and responsible administration of our finances and implementing and delivering a strategy for long-term financial sustainability.

To be successful in this role, you will be proactive, have a positive solution-focused attitude, and appreciate the importance of your role in enabling the organisation to meet its goals.

The successful applicant will be based in our main office currently in Thornbury, Bristol, with the potential for hybrid and flexible working once established in the role.

Age UK South Gloucestershire offers a generous benefits package, and the charity is committed to equalities, diversity and inclusion and therefore encourages applications from all sections of the community. Applications are accepted from both experienced individuals and those looking to progress into a finance management role.

If that person could be you, download an application pack from our website. Please return completed application forms to us directly via the information on our website. Applications will not be accepted when submitted via agencies or other recruitment platforms.

Closing date: 8 am, Monday 7th February 2022
Interviews: Within three weeks of the closing date.

Sounddelivery Media are growing and we’re on the lookout for someone with great operations and office management know-how to join our small but impactful team working alongside dynamic individuals and organisations addressing social injustice and social inequalities. This is a real opportunity to make substantial influence on an organisation with a long track record working in the charity sector and who has just become a charity building on a dynamic  programme of work.

Could that be you?

About Us:

Sounddelivery Media is a new charity with a vision of a more equitable society where people with lived experience are part of creating social change. We work alongside people with direct experience of social injustice and inequality to advocate for themselves and their communities publicly by providing training, support and mentoring, and media opportunities. We work to address representation and diversity of voice in the media, finding platforms for our networks and building long term trusted relationships with journalists. We also believe in a confident social sector able to develop and amplify lived experience stories and expertise to address social inequalities so work closely with charities to help them develop and train their own panels and spokespeople.

The team alongside our trustees have worked to develop the charity infrastructure from developing policies to strategic work, staffing and fundraising. As a small team we are now looking for additional operations support for the charity to ensure the infrastructure is in place so that we are delivering the impact we have been set up to achieve. 

Who We’re Looking For – The Role: 

We seek an organized, experienced and proactive person to serve as our Operations Manager.  Reporting directly to the Director, this new role will establish the operational systems and support to underpin our continued growth.

What You’ll Be Doing –  your responsibilities will include:

• To establish HR processes and charity policies for staff and freelancers working at SDM. This would include an employee and freelancer appraisal system, standardisation of contracts for permanent staff and freelancers, creation of a Staff handbook, creation of recruitment processes and the management of staff wellbeing.

•  To review, update and implement policies, processes and protocols, identified from a risk management perspective, to support efficient and cost effective delivery of the Charity’s overall objectives. 

• Supporting our Business Planning to establish a policy and decision making framework to ensure that all contract opportunities and grant applications are costed, priced, assessed for staff resources and can be met within capacity.
• Working with the team on Planning and scheduling to clarify priorities and ensure capacity management, assess and update risk register and risks arising to report to Trustees, support processes around key project planning. 
• Working alongside the Director, accountant and trustees on Budgeting Framework and Fundraising Strategy. to review the current budget and reforecast budgets for year 2 and 3. Create a fundraising strategy bearing in mind funds already committed and balancing income for project work against fundraising opportunities.
• Improve productivity and efficiency by establishing and overseeing systems and processes that allow for the smooth running of the office, charity operations and projects for both in-person and remote work – in collaboration with the whole team 
• Oversee any Compliance and legal issues associated with our work, including data protection, supplier contracts
• Oversee Statutory requirements including preparing our annual report and accounts with the input of programme staff, and reporting to the Charity Commission and to Companies House
• Provide Strategic Support for the charity. Review Mission, Values, Theory of Change. Build on our logic model for an organisational strategy to review.
• Reporting to the trustee board on all operational issues

Who you are 

We are looking for a highly organised self-starter who is comfortable working with our team of two, trustees and associates across every part of our work, and working occasionally with our clients and trustees. 

What Skills and Experience You’ll Have 

Required

• Proven experience in finance administration and budgeting both at programme and organisational level
• Experience of designing and setting up new operational systems and support
• Excellent communication skills both online and in person
• Strong project management skills, with good attention to detail
• Excellent IT skills, including Google Drive 
• Experience of managing finance or administrative staff
• Ability to work unsupervised, and with a wide range of stakeholders
• Excellent spoken and written English 
• At least three years of paid employment in an office environment
• Permission to live and work in the UK 

Desired

• Additional relevant qualifications, perhaps in business, administration, finance and/or programme management
• Interest in social change
• Previous work experience with a non-profit organisation

Why we’re good to work for

• Flexible working in a friendly, supportive environment
• A track-record in this work with great feedback from our clients.
• We’re a new charity so this is a really great opportunity to shape the direction of the charity from an early stage alongside an incredibly supportive trustee board and a current staff team of two.

Terms for the Role

• Salary: £40k per annum pro rata 4 days per week (we are open to those seeking a 3-day role)
• Working hours – 30hrs a week days to be agreed with the Director. Occasional evening work may be required.
• Start date: February 2022
• 25 days per year holiday plus bank holidays (pro rata) plus additional 3 discretionary days between Christmas and New Year.
• 3% pension contribution
• Access to Health Assured Employee Assistance Programme
• Length of initial contract: 1 year, including a three-month probationary period, with opportunity for renewal subject to ongoing funding.
• Location: Flexible working with regular meetings in London. 

We have been working without a central office location over the pandemic period but are currently reviewing office needs, and therefore expect the postholder to embrace a flexible approach to work and be able to assist the organisation in making any future changes.

Application Guidelines 

The closing date for applications is 5pm on Monday 7th Feb 2022. Interviews will be held on Zoom on Friday 11th February 2022. 

Please complete our online form, here you will also be able to attach your CV and write your covering letter. Please include two people who can be contacted for a reference post interview.

Please note that due to the number of applications we expect to receive we will only be able to contact short-listed candidates and cannot offer feedback on unsuccessful applications.  Thank you for your interest in working for sounddelivery media.  We look forward to hearing from you.

An exciting opportunity to work in an independent, influential B Corp driven by a mission to make a big impact in the financial services industry, through sustainable and impact investment. 

Worthstone

Worthstone provides financial advisers and wealth managers with a gateway into the world of sustainable investment. For the last ten years we have worked tirelessly to promote this approach, which helps channel investment into organisations that meet the greatest needs of society and the environment, changing people’s lives for the better!

The profile of sustainable investment has grown significantly, and Worthstone is set to capture this opportunity with the range of product offerings we have available. We are now looking to recruit an Operations Manager who can help Worthstone meet the challenge of this exciting growth phase. So, if you are looking for a role where you can make a real difference to society, and the planet, read on....

The role 

The Operations Manager will be the key support and point of contact for the CEO, managing the smooth running of all the business activities, implementing long term strategies and improvements in effective working across the business. 

This vital and varied role will provide support across many areas including business operations, client relationship management, sales, conference management, marketing and communications. Working within our small, dynamic team you will have a high level of autonomy and a direct impact on the results Worthstone achieves.

Strong candidates will bring senior level experience in business operations and administration, as well as being highly proficient with digital and online platforms and demonstrating excellent communication skills. Alongside a desire to work in the impact investment market and a socially driven business, a proactive, solutions-focused “can do” attitude is essential to flourish in our small team!

Responsibilities

• Working alongside the leadership team you will help implement our growth strategy by:
• Proactively managing and improving the smooth running and effectiveness of the business operations, processes, and systems
• Ensuring all operations are up to date in line with current legislation and accreditation requirements, actively seeking out and implementing new, best practice opportunities 
• Being the lead contact for key accounts (financial advisers and asset managers), dealing with all enquiries both internally, and externally with our stakeholders at all levels from CEO to interns
• Leading the client onboarding process to include: screening prospective clients; organising online demos; updating the CRM (Pipedrive); monitoring and reporting on KPIs
• Taking responsibility for design, management, and co-ordination of the annual flagship Impact Investment Academy conference (> 250 delegates, in person/ virtual/ hybrid), including post event surveys and analysis
• Updating and publishing communications content including website, e-newsletter and social media platforms (Twitter/LinkedIn)
• Maintaining an up-to-date and fully functioning company website in collaboration with web developer and designer.

Skills and experience - essential

• Senior/manager level or at least 5 years' experience in business operations, administration and support 
• Experience in leading projects and knowledge of project management tools
• Proficient with CRM databases, able to analyse data and draw insights from business analytics
• Advanced IT skills including all MS Office applications 
• Proficient with social media and updating websites
• Excellent communication skills and confidence in stakeholder relationship building and management
• Excellent written English and grammar and the ability to write engaging content and proof-read reports

Skills and experience – desirable

• Experience of conference or events management
• Experience of working in financial services or a related sector
• Use of the following platforms Pipedrive, Wrike, Survey Monkey, Eventbrite, Mailchimp
• Knowledge of B Corp accreditation requirements
• Experience of recruitment and supervisory responsibilities

Person specification 

• Driven by the prospect of working in a socially focused organisation and making a significant contribution towards an impactful B Corp’s mission
• Passionate about the role financial services can play in contributing to a world that benefits all people and planet, and basic understanding of the sustainable investment market 
• Business focused, with an ability to understand, prioritise and balance day-to-day with long-term goals and deliverables
• Comfortable working in a dynamic ‘start-up’ like environment. Flexible, effective and resourceful in a varied role
• Comfortable interacting with a wide range of participants (CEO to interns) and organisations 
•  Collaborative and able to thrive within a small team, working independently as required demonstrating good initiative and self-motivation
• A highly organised and efficient multi-tasker, able to work to tight deadlines with a keen eye for detail and high standards
• Have the right to work in the UK.

Benefits

• The opportunity to work in a purpose driven certified B Corporation, where your day-to-day work results in positive outcomes for society
• Support with external training to help you reach your full potential
• A working environment in which there is scope for you to shape the role to your own strengths
• Flexible working within business hours 
• Flexible office/remote working time split 
• 25 days holiday plus bank holidays
• Workplace pension scheme

Working for us

Worthstone is proud to have been awarded the “Best for the World” accolade for Governance in 2021, which means we’re in the top 5% of B Corps for our size globally. B Corps are companies that value purpose as much as profit – promoting a ‘better’ way of doing business and helping build a more inclusive and sustainable economy. 

The successful applicant will enjoy a highly rewarding career working for a progressive company which invests in its staff and values and rewards individual contribution.

Worthstone Limited is committed to promoting equal opportunities in employment. You and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex (gender) or sexual orientation (Protected Characteristics). A copy of this policy is available on request.

About Challenge Partners 

Who we are: Challenge Partners is a practitioner-led education charity that enables collaboration and challenge between schools to enhance the life chances of all children, especially the most disadvantaged. 

How we do it: The Challenge Partners central team works closely with school leaders and other education professionals to facilitate a variety of programmes and networks for schools in our partnership. We ensure the knowledge and skills of the best in our network are available to everyone, reducing the variability in education provision whilst improving the performance of all schools, leaders, and pupils in the partnership. 

Our team: We are a small, but growing, team of around 25 people. We are dedicated to working hard for our schools whilst enjoying what we do and who we work with. You will be working in a friendly and dynamic group with backgrounds in education, the wider social enterprise and charity sector, and the corporate world. The majority of roles are school-facing, and team members work closely with leaders in our schools to generate and refine ideas and create maximum value for the network. 

Job purpose

To ensure the smooth running of Challenge Partners’ finance and operations, reporting to the Head of Finance and Operations. Working with the Head of Finance and Operations and the Finance and Operations Assistant to ensure the finance systems and processes are up to date and accurate, in terms of both the financial data within the accounts and the administration of the finance set up within the system. The Finance and Operations officer is expected to take on other tasks commensurate with the role and contribute to cross-cutting organisational priorities with the expectation to undertake tasks outside the immediate scope of the role.

The Finance and Operations Officer has line management responsibility for the Finance and Operations Assistant and responsibility for overseeing the day to day operations of the finance and operations team.

The role of the Finance and Operations Officer is key in the delivery of accurate and timely management accounts and will have to work closely with the Head of Finance and Operations to ensure this is delivered.

The Finance and Operations Officer will manage Challenge Partners finance and operations to: ensure compliance with accounting practices and tax requirements; promote the continued improvement of financial systems and operations; and ensure timely and accurate payment of suppliers.

Financial Management

• Using Xero accounting software, manage all day-to-day accounting and book-keeping operations including income and invoice processing.

• Raising and issuing all sales invoices.

• Processing and coding all purchase invoices received and staff expenses.

• Reconciliation of all bank transactions as required to ensure that Xero is always up to date and accurate.

• Reconciliation of all credit or debit card payments (online or in-person) to the appropriate income streams.

• Preparing the necessary VAT reports.

• Lining up purchase invoices for payment in line with the level of delegation.

• Manage the regular banking of income (cheques and cash)

• Timely and accurate monthly reconciliation of bank accounts

• Manage/prepare prepayments and accruals workings monthly/quarterly for management accounts

• Complete/review balance sheet reconciliations for all accounts monthly/quarterly.

• Ensure maintenance of the fixed asset register and depreciation recorded appropriately

• Ensuring all documentation is filed, as necessary.

• Ensure direct reports have the management input, training, resources and guidance they need to undertake their roles efficiently and effectively, including maintaining our financial system (Xero) and other internal systems

• Work with the Head of Finance and Operations as and when required and appropriate with other work related to the preparation of monthly management accounts, year end accounts preparation and external audit process.

• Assist the Head of Finance and Operations with the annual budgeting process.

• Identify and work with the Head of Finance and Operations to update financial processes and policies.

Payroll and Pension Management

• Liaison with our payroll provider to ensure information is up to date and payroll is accurate. 

• Allocation of monthly payroll transactions to the correct cost codes. 

• Prepare payroll and approve journals, posting into Xero monthly

• Processing of annual returns. 

• Liaison with our pension provider to ensure that agreed pension contributions are made

Statutory Compliance

• Prepare and file quarterly VAT returns, accurately and timely

• Ensure Challenge Partners complies with all HMRC current and future tax regulations and maximises tax opportunities, including VAT and GiftAid

• Complete all HMRC or other returns accurately and on time.

• Drive continuous improvement of processes and systems to manage UK compliance and efficiency of VAT/Tax reporting

• Keep up-to-date with PAYE and other relevant tax legislation. 

• Prepare the annual Inland Revenue return for PAYE and other returns as required. 

IT Support and Office Management

• Working with IT suppliers, ensure that all critical processes are documented and at least two other members of staff and senior management know and understand their contents.

• Produce a new starter checklist and deliver IT induction for all new staff, filing completed checklist electronically

• Produce a leavers checklist and complete tasks, filing completed checklist electronically

• Liaise with IT suppliers to monitor and manage contractual agreements such as Service Level Agreements (SLAs)

Person Specification

Specific skills and attitudes:

Challenge Partners is a growing organisation and seeks an ambitious and driven individual able to develop with the role, and take on increasing responsibility. Specific skills and attitudes we are looking for in an applicant are as follows:

• Drive for personal development and for the continued improvement of systems and operations.

• Ability to manage and prioritise a high workload and multiple tasks in a fast-paced environment with tight deadlines.

• Financial knowledge including a strong understanding of finance systems and management accounting processes

• Qualified accountant or working towards your qualification

• Ability to prioritise effectively to meet competing demands, through excellent organisation, time management and relationship management skills

• Excellent financial skills and awareness. Experience of working with Xero would be an advantage, but is not a requirement; high levels of numeracy and close attention to detail are essential

• Determination to see tasks through and to deliver consistently high-quality work to deadlines with limited supervision

• Ability to form and maintain good working relationships with colleagues inside the organisation and partners outside, acting as the interface between Challenge Partners and external providers of finance and IT support

• High computer literacy and adaptability, with experience of using the Google Suite an advantage. While you will not be expected to provide IT support, you will need to be comfortable working alongside our external IT support providers to ensure their service meets our needs

• Experience in using Salesforce (or a similar CRM system) would be an advantage, but training will be provided

• Willingness to learn and give and receive feedback

• An ability to take the initiative and identify solutions or improvements, rather than being satisfied with the status quo

• Flexibility and ability to thrive in uncertain conditions. We are a growing charity, where change is the norm – you will need to be comfortable with this, whilst also being able to develop and implement systems to bring order and clarity to our work

How to apply and our recruitment process

Challenge Partners is committed to further enhancing diversity, equity and inclusion within our team and we welcome applications from all suitably qualified persons regardless of their race, gender as well as sex, disability, religion/belief, sexual orientation or age. Our approach is to use blind shortlisting in accordance with best practice.

If you would like to be a part of our team, then please apply via Charity Job no later than midnight on Sunday 13th February 2022, but we will review applications on a rolling basis and would encourage early applications. 

• A CV of no more than two pages 

•  A statement of no more than two pages demonstrating how you meet the requirements of the role and the person specification

Ivy Rock Partners is assisting Kingsmead in their search for a Director of Finance and Operations with an efficient and forward focused approach to finance and operations.

Kingsmead is a single academy trust of an oversubscribed and successful secondary school in central Enfield. They aim that every child should be able to access a university course or professional career and believe that what they do across the school should reflect and model that to the children. 

The role of Director of Finance and Operations reports directly to the Headteacher and involves overall responsibility for Finance and Human Resources, plus the line management of the finance, administrative, network, and site teams. The role is a rare opportunity to lead the approach to these across the organisation and to deepen a culture of excellence and ongoing development.

Benefits of the role include: 

• Autonomy of role, as CFO of a Single Academy Trust. 
• Supportive Headteacher, who encourages and fosters personal development. 
• A healthy financial position, with a three-year balanced budget forecast. 
• Established and well running support staff team. 
• Several large-scale capital projects either in progress, or due to start. 
• Well-developed Network and Capital improvement plans. 
• Paperless Finance and HR functions. 
• Equality of role with the rest of the SLT. 

This is a highly visible role that requires excellent leadership skills and the ability to inspire both adults and children.

If you are interested in this position, please contact Phil Southern at Ivy Rock Partners for more information. 

You are actively encouraged to apply as soon as possible as this role may be filled before the closing date. 

Finance and Operations Assistant - Full Time

About Challenge Partners 

Who we are: Challenge Partners is a practitioner-led education charity that enables collaboration and challenge between schools to enhance the life chances of all children, especially the most disadvantaged. 

How we do it: The Challenge Partners central team works closely with school leaders and other education professionals to facilitate a variety of programmes and networks for schools in our partnership. We ensure the knowledge and skills of the best in our network are available to everyone, reducing the variability in education provision whilst improving the performance of all schools, leaders, and pupils in the partnership. 

Our team: We are a small, but growing, team of around 25 people. We are dedicated to working hard for our schools whilst enjoying what we do and who we work with. You will be working in a friendly and dynamic group with backgrounds in education, the wider social enterprise and charity sector, and the corporate world. The majority of roles are school-facing, and team members work closely with leaders in our schools to generate and refine ideas and create maximum value for the network. 

Job purpose

To ensure the smooth running of Challenge Partners’ finance and operations by performing administrative tasks related to finance and operations. The Finance and Operations Assistant will have lead responsibility for administrative tasks relating to finance, office and facilities management, HR administrative tasks, IT and data. 

Key responsibilities

Reporting to the Finance and Operations Officer, the Finance & Operations Assistant will be responsible for the following tasks:

1. Finance duties 

• Entering and processing invoices into the finance system (Xero) for payment

• Provide support and training to other members of staff on supplier invoice processing

• Devise and run monthly checks (including reconciliations of key balance sheet accounts) to ensure the completeness and accuracy of all transactions on the finance system

• Allocate payments and receipts to specific records on the finance system and produce aged receivable and payables statements

• Reconcile company credit cards to invoices and staff claims

• Liaise with suppliers to resolve technical or financial problems such as unpaid invoices or disputed services

• Dealing with a range of queries and identifying and resolving issues.

• Carrying out daily petty cash duties to ensure the smooth running of operations when face-to-face delivery resumes

• Liaise with Finance and Operations Officer to resolve day to day issues

• Support Finance and Operations Officer to produce timely and accurate management accounts

• Act as a systems administrator for finance and banking system 

• Obtaining, filing, and processing supplier invoices and credit notes.

2. Office management

• Take overall responsibility and ownership for the office management, ensuring it is a welcoming, secure, and safe environment for staff and visitors. 

• Managing the room booking system 

• Maintain inventory of office assets and accounts to ensure charity property is being used responsibly and in line with GDPR.

• Liaise with John Keats Primary school to resolve general facilities issues.

• Support the Health and Safety lead in identifying and implementing improvements to office safety and security. 

• Ensure cleaning and hotdesking systems are working effectively to create a positive and clean working environment.

• Provide ad hoc support to staff on practical and technical issues. 

3. IT support

• Setup of new equipment, including laptops, phones, tablets and electronic accessories. 

• Reallocating and monitoring existing equipment as necessary.

• Liaise with IT and telephony suppliers to resolve day to day issues

4. General operational support

• Responding to general enquiries or redirecting complex enquiries to different teams. 

• Contributing to the wider team by participating in projects, working groups and other initiatives.

Person Specification

Specific skills and attitudes:

Challenge Partners is a growing organisation and seeks an ambitious and driven individual able to develop with the role, and take on increasing responsibility. Specific skills and attitudes we are looking for in an applicant are as follows:

• Ability to prioritise effectively to meet competing demands, through excellent organisation, time management and relationship management skills

• Excellent financial skills and awareness. Experience of working with Xero would be an advantage, but is not a requirement; high levels of numeracy and close attention to detail are essential

• Determination to see tasks through and to deliver consistently high-quality work to deadlines with limited supervision

• Ability to form and maintain good working relationships with colleagues inside the organisation and partners outside, acting as the interface between Challenge Partners and external providers of finance and IT support

• High computer literacy and adaptability, with experience of using the Google Suite an advantage. While you will not be expected to provide IT support, you will need to be comfortable working alongside our external IT support providers to ensure their service meets our needs

• Experience of using Salesforce (or a similar CRM system) would be an advantage, but training will be provided

• Willingness to learn and give and receive feedback

• An ability to take the initiative and identify solutions or improvements, rather than being satisfied with the status quo

• Flexibility and ability to thrive in uncertain conditions. We are a growing charity, where change is the norm – you will need to be comfortable with this, whilst also being able to develop and implement systems to bring order and clarity to our work

• Previous experience in a similar position would be advantageous

How to apply and our recruitment process

Challenge Partners is committed to further enhancing diversity, equity and inclusion within our team and we welcome applications from all suitably qualified persons regardless of their race, gender as well as sex, disability, religion/belief, sexual orientation or age. Our approach is to use blind shortlisting in accordance with best practice.

If you would like to be a part of our team, then please apply via Charity Job no later than midnight on Sunday 13th February 2022, but we will review applications on a rolling basis and would encourage early applications. 

• A CV of no more than two pages 

•  A statement of no more than two pages demonstrating how you meet the requirements of the role and the person specification

Victim Support is looking for an Operations Manager based in Lincolnshire

Victim Support (VS) is an independent charity providing a range of specialist services to people who have been affected by crime across England and Wales. We work towards a world where there are fewer victims but who have stronger rights, better support and a real influence in the Criminal Justice System. Everyone at VS is driven by our Vision Ambitions and Values to play their part in making a difference for those who experience crime and traumatic events. Working for VS gives you the opportunity to play a key role in a national charity providing high quality services to victims and witnesses and being a vital force for change.

Your primary role will be to ensure the delivery of excellent support and line manage a team to provide a high-quality frontline services to victims of all crimes. To be the lead in crisis situations and provide advice and guidance on safeguarding, child protection issues and information sharing concerns.

You will be accountable for the performance of the service against operational plans and performance standards, including compliance with national standards and codes of practice and all legislative requirements.

You will be required to take lead responsibility for ensuring that appropriate allocations, work plans, appraisals, supervision and staff development strategies are devised, implemented, monitored and reviewed in line with service and Victim Support standards, timescales, aims, objectives and ambitions, and therefore have a proven track record of managing a team delivering services of similar nature and scope, including performance management and staff development.

Experience of data management with strong IT skills are also essential requirements as you will provide regular reports to the Area Manager and funders where needed.

Victim Support offers competitive rewards and benefits including pension and life assurance, 25 days annual leave (pro-rata), voluntary benefits such as season ticket loans and the opportunity to play a key role in a national charity providing world-class services to victims and witnesses and being a vital force for change.

Applications should be explicit enough to provide good evidence against the shortlisting criteria, which are outlined in the person specification under essential and tested area. In order to apply, please create a profile in our website (jobs section), complete and submit an online application form.

If the vacancy has not specified the essential criteria for shortlisting, please use this section to express how your experience and skills are relevant for the role.

If you have the drive to make a difference within an organisation which makes a difference we look forward to hearing from you.

Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks will be required.

Victim Support is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe having a diverse workforce at all levels allows us to represent the communities we serve and connect better with people affected by crime. We believe this can be achieved through attracting, developing and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all communities and monitor the diversity of applicants to analyse if we are representative of the communities we serve in terms of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, age and socio-economic status. As part of our commitment to the Race at Work Charter we would particularly welcome applicants from BAME communities

Please note we will shortlist and interview as applications are received and reserve the right to close this vacancy early. Therefore, we advise if interested in this vacancy please do not delay submitting an application.

Our Operations Manager is leaving Birthrights to have a baby in May so we are looking for a new team member to take on this valuable role over the course of her 12 month maternity leave. We are looking for an highly-organised and experienced operations professional, who is passionate about human rights in maternity care and able to provide exceptional support to the team and Trustees. You will be confident with finances, budgets and line management, with a flexible approach to prioritising a varied and busy workload.

This year is a pivotal time for the operations function, as a core plank of Birthrights’ strategy for 2022-24 will be to build our capacity and internal infrastructure, so we can maximise resources, support our team, and grow the scale, impact and equity of our work. During the 12 month contract, you will work closely with the Chief Executive, SLT, Treasurer, Secretary and partners to develop and deliver this strategic priority. You will need to be a strong team player who can build relationships and establish credibility both internally and externally, and a self-starter able to progress work independently.

Play for Progress (PfP) is seeking a Head of Finance and Operations to join our close-knit and
highly expert team. Reporting into the Directors of Creative Programming and Supplemental
Services, this is a brand-new role which has been created to support our ongoing growth as an
organisation, providing the perfect opportunity for someone who wants to shape and influence the
way things are done.
 

Our mission at Play for Progress is simple: using the creative arts to improve the lives and wellbeing
of young unaccompanied refugees and asylum-seekers. Since establishing our Croydon base in
2017, our activities have inspired creativity, provided support and fostered hope for over 500 young
people in this community, who are among the most vulnerable people in our society. Our work is
grounded in a trauma-informed approach that is both people-centred and research led, and we are
proud to have been recognised through the Croydon Cultural Impact Awards as well as influencing
change across the sector through our provision of training to other organisations.

Key responsibilities
 Effective management of PfP’s financial processes, including payroll, providing information
for Board and staff, liaising with the Treasurer and accountants
 Efficient governance support: updating records held by the Charities Commission,
Companies House and OSCR
 Maintaining policies and procedures to ensure compliance with legal requirements and best
practice.
 Good quality HR and contract administration including issuing job descriptions, contracts,
letters, policies, and personnel records.
 Supporting the team with excellent reporting to funders against the objectives of the
business plan; reviewing narrative reports and budgets.

To access the full job description, please visit our website.

Inclusion is central to who we are as an organisation, and we want to build a team that reflects the
rich cultural blend of the local community in which we’re based. We strongly encourage applications
from people of all ages, of Black, Asian, and ethnically diverse backgrounds, women, trans and non-
binary candidates, LGBTQ+ candidates and those that are disabled and would particularly welcome applications from people with a lived experience of being a refugee or asylum seeker. If you have any access needs relevant to the application process, please get in touch with us directly to discuss them.

Pro Bono Community (PBC) is looking for a full-time Operations Manager to help us run projects aimed at improving the amount and quality of access to justice by training lawyers, law students and others and then placing them to work as volunteers at Law Centres and advice agencies.

Pro Bono Community is a registered charity that has developed specialised training programmes for students, trainees and lawyers specialising in the practical skills involved in delivering free legal advice and areas of social welfare law. In conjunction with the training, the charity coordinates volunteering placements at Law Centres and other advice agencies. The charity’s activities include a number of grant-funded projects, one of which will involve the charity setting up and running its own digital advice clinic.

The Operations Manager will report to and work alongside the Director and supervise a part-time Training & Volunteer Coordinator to undertake work supporting the charity’s activities including operations, administration, business development and strategic oversight with a particular focus on organising training programmes and co-ordinating volunteering placements.

This is a permanent, full-time role and the charity is seeking to appoint someone who can assume more responsibility over time in line with the charity’s plans for growth and expansion. The charity is seeking to appoint someone with knowledge of training and the advice sector and/or experience in a similar role.

The position will carry a salary in the range of £35-40,000 depending on the level of experience offered. Occasional weekend work may be required. The role will probably involve working from home at first but the charity is expecting to move into new offices in central London during the course of 2022. The role includes a pension contribution of up to 5% and annual leave of 25 days.

IGHI Finance and Operations Officer

Salary: £39,309 - £48,226 per annum

Department: Centre for Health Policy, Institute of Global Health, Faculty of Medicine

Location: St Mary’s Campus (Paddington)

Job Summary

The Institute of Global Health Innovation (IGHI) is one of Imperial College London’s seven global institutes. The Institute aims to develop cutting edge solutions to the challenges faced by healthcare systems and to elicit transformational improvement in the quality and equity of patient care and population health and wellbeing.

The Finance and Operations Officer will support a portfolio of financial and operational management related activities across three of IGHI’s research centres; the Centre for Health Policy (CHP), the Helix Centre, and the NIHR Imperial Patient Safety Centre (PSTRC). 

You will oversee a diverse portfolio of research, non-research and education grants and projects, providing financial, resource and contract management oversight, ensuring projects are managed effectively and liaison with project stakeholders to track project objectives.

Working closely with the IGHI Operations team, you will suggest and develop systems and process improvements to build an efficient and effective financial and project management function. You will work with IGHI theme leads to ensure finance and operations principles are embedded through communication of best practice and guidance.

Duties and responsibilities

Duties include award management of grants and projects and managing complex budgets (including those over £1m) across multiple programmes of activity. You will oversee budgets for a range of projects and make suggestions about resource allocations based on funder and College policy and procedure. You will support management of collaborator and sub-contractor agreements and keep track of staff resource allocations highlighting gaps in funding and planning for longer term sustainability. You will ensure robust financial and operational systems are established to ensure efficiency and effectiveness and be proactive to make suggestions about improving procedure.

Essential requirements

You should have strong financial management capabilities and experience of managing multiple complex projects overseeing financial, contractual, and operational process. Key to the role are strong communication skills with the ability to translate complex information to a non-technical audience (in particular finances).

We are searching for a confident self-starter with the ability to contribute new ideas to deliver a more efficient and effective service. The ability to establish effective working relationships with a diverse range of people whilst being able to prioritise a high volume of work and work in an independent manner are also paramount.

Further Information

This post is offered on a full time and fixed term basis for 12 months. The role is based at St. Mary’s Campus (Paddington).

Silver Award winner, a Disability Confident Leader and a Stonewall Diversity Champion.

Closing date:20 February 2022

To apply, visit the Imperial site and search by the job reference MED02914.