Finance Officer Jobs

THE ROLE

This is an exciting opportunity for a part time Finance Officer looking for an organisation with purpose, where your work makes a difference to vulnerable children every day. Working as part of a small finance team the Finance Officer is responsible for the purchasing cycle on the accounts system, Aqilla, and supports with the processing of income on the fundraising database, Donorflex. The Finance Officer engages with all departments to ensure that they are supported and gains an insight into all aspects of the organisation.

WHO ARE WE LOOKING FOR?

We are looking for an individual who is highly motivated, takes pride in the accuracy of their work, can work to deadlines and takes the initiative on solving problems. This is a varied role, and the ideal candidate will be able to manage their workload effectively whilst maintaining communications with all their stakeholders.

Ideally, we would like someone with experience of working in a finance team but candidates with an interest in working in finance or experience of data processing will be considered.

You will take satisfaction in working collaboratively to ensure that the goals of the organisation are achieved efficiently whilst maintaining a high level of attention to detail.

STILL INTERESTED? HOW TO APPLY...

To apply for this position, please visit our website

Please note that Railway Children will only accept applications made using this application form and will not accept CVs, academic certificates or covering letters.

 Closing date: Sunday February 2nd at 5pm.

Candidates will be assessed on application and may be contacted before the closing date. At Railway Children, we are committed to the safeguarding and protection of all those who come into contact with us in our work. We follow a range of procedures to ensure that only those who are suitable to work with children and vulnerable people are recruited to work for us.

This post is subject to a range of background and reference checks including criminal records check.

Due to the number of applications often received, only those to be invited for interview will be informed of the outcome of their application. Applicants who have not heard within two weeks of the closing date should assume they have been unsuccessful. THANK YOU

Barnabas Aid is an international aid agency that gives practical support to Christians in contexts of persecution, poverty and hunger. The ministry was founded in 1993 with a focus on believers suffering discrimination for their faith. Since then Barnabas has funded projects in more than 100 countries, providing hope and help to millions of our brothers and sisters in Christ. Some of our key projects include Bibles and Scriptures, food aid, medical supplies, education and vocational training, disaster relief, help for victims of violence, and support for pastors and church leaders. 

We are seeking a highly motivated and detail-oriented Finance Officer to play a key role in supporting our finance team. This is an exciting opportunity to contribute to a mission-driven organization while developing your professional skills in a supportive and inclusive environment.

Overview of the Finance Officer role and the team

The newly appointed Finance Officer will provide key financial support to the charity’s finance team, assisting in the day-to-day management of financial operations. The role involves maintaining accurate financial records, processing transactions, and ensuring compliance with charity regulations. The Finance Officer will play a crucial role in ensuring the charity’s finances are well-managed and support the smooth running of the charity’s operations.

To support the Programme Finance Manager in running efficient and effective programme financial accounting, programme financial management and programme financial reporting processes in relation to AKF (UK)’s programmes and grants. To provide support to the full life cycle of grants: from donor concept notes/proposals to final reports. To maintain a close working relationship with AKF (UK) finance and programme teams and relevant staff from across the Aga Khan Development Network (AKDN) agencies and external donors as required.

Programme financial planning, management and reporting

In close consultation with the programmes/partnerships team:

• Support the design and implementation of effective quality controls to ensure compliance with donor requirements and to maintain appropriate donor stewardship, including through manuals, checklists, templates, and other tools

• Monitor spending and activity implementation and ensure regular scheduling of grants management meetings, alerting the Programme Finance Manager and Programmes/Partnerships team about significant under or overspend on a timely basis

• Maintain internal tools that track active grants, cost recoveries and cash balances and ensure they are kept up-to-date

• Maintain internal tools tracking pipeline and secured funding (Awards Information Management System -AIMS) and ensure they are kept up-to-date

• Prepare financial information for internal reporting purposes, including (but not limited to) the quarterly CEO report, monthly dashboard and quarterly cash balances (co-finance) report.

Grants management and compliance

• Maintain the grants management tracker so that grants are properly recorded and monitored, ensuring that input from the Programmes/Partnerships team and the Programme Finance Manager are incorporated on a timely basis

• Undertake administrative tasks related to grants, including setting up of grant codes (pipeline and secured), collecting and forwarding information to different units and executing follow up tasks as required

• Review budgets for concepts/proposals, ensuring the inclusion of AKF(UK) costs, make recommendations for improvements and liaise with the programme/partnerships team and field units to ensure these are complete, accurate, consistent with the narrative, compliant with donor requirements, and correctly formatted for presentation to donors

• Support the preparation, review and submission process for donor financial (and narrative as relevant, e.g. ECHO) reports to ensure compliance with donor requirements; ensure reports are produced on time to a high standard and are consistent with the narrative

• Ensure timely submission of cash requests as required by donor contracts and internal sub-grant agreements 

• Prepare donor and internal sub-grant agreements with AKDN agencies, field units, and implementing partners, including (but not limited to) those with co-financing

• Ensure that donor and AKDN rules are being adhered to regarding procurement, accounting, project expenditure, and implementation of activities through regular reporting, engagement with the field, and remote spot checks

• Carry out monitoring visits and audits on specific projects as necessary

• Assist in the preparation, support, and follow up of internal or external grant audits and expenditure verifications of AKDN field units, including direct liaison with auditors as required, and ensure that management (programmes and finance) is apprised, including through maintaining and updating the audit and disallowance summary

• Develop and deliver relevant training and reference material on grants management, including procurement, donor regulations, IATI, finance and reporting for Programme, Finance, and other field-based staff; act as a resource for agencies/field units on donor regulations and compliance

• Ensure all AKF (UK) direct grants are reflected on the IATI system, and update the required information on a quarterly basis

Audit, internal controls and risk

• Contribute on programme finance to all audits and statutory compliance in line with UK and AKF/AKDN regulations and compliance requirements

• In collaboration with field units, prepare due diligence assessments for potential new partners or donors and ensure these are refreshed periodically

• Troubleshoot financial, donor compliance and procurement-related queries identified through monitoring grants or as raised by management or field units

Carry out any other duties as assigned by the Programme Finance Manager or the Head of Finance and Operations.

The role will involve travel to countries in which we operate grants. Normally this could be 2 – 3 trips per year.

Qualifications

• CCAB qualified accountant (desirable).

Experience

• 3 years relevant experience in financial accounting and financial reporting

• Experience of designing and managing effective administrative systems and procedures

• Experience of budgeting, forecasting and cash-flow management

• Experience working in international organisations or donor agencies including field-level implementation highly desirable

• Experience working with EC, ECHO, DFID or equivalent and familiarity with the various compliance rules and regulations highly desirable

Skills

• Good interpersonal, customer care and liaison skills with a wide range of stakeholders

• First rate oral and written communication skills

• Ability to work under pressure and to manage competing priorities and deliver to tight deadlines

• Ability to problem solve, working with both internal and external stakeholders to deliver results

• Ability to work in a multi-institution network within a multi-cultural environment

• Fluent in oral and written English

• Proficient in all Microsoft Office applications, especially Excel

• Excellent numeracy, financial analysis, and financial presentation skills

• Ability to synthesise complex operational and financial details for reporting and presentation

Knowledge

• Broad understanding and experience of development issues and organisations

• Understanding of and appreciation for ADKN’s goals, values and ethics

• Knowledge of charity accounting 

Application Details:

• Must have right to work in the UK

• Must include CV and a supporting statement that outlines why they want the role, why they want to work for AKF(UK) and how their experiences and skills to date will make them the most suitable applicant for the role.

Who are Guts UK Charity?

People are suffering. People are dying. All because of a lack of knowledge about our guts. 

Guts UK is the only charity that covers all of the digestive system, from ‘top to tail’ covering the gut, the liver and the pancreas. Guts UK works actively and collaboratively with other charities. However, with our own limited resources, we choose to focus particularly on the conditions that have no other specific charity or voice - those illnesses that really are underserved such as pancreatitis, diverticular disease, irritable bowel syndrome (IBS), childhood gut and liver disease and digestive cancers.

Our vision is a world where digestive disorders are better understood, better treated and everyone who lives with one gets the support that they need. 

Overall Purpose of the Finance and Administation Officer

This is a pivotal role for the charity in ensuring finances are managed in a timely, accurate and compliant manner. The Finance and Administration Officer will maintain the day-to-day accounts for the charity including bank reconciliations, journal posting and invoicing and supported by our experienced Finance Manager, will be responsible for month-end and quarter-end closure and reporting and will support with the year end audit and reporting.

In addition to the financial responsibilities, this role is critical in providing administrative support for the leadership and wider team. They will support with key HR and admin processes including the onboarding of new staff and trustees and maintaining HR record management.

Who we’re looking for?

If you are a qualified finance technician or you’re part way through  finance or accounting qualifications then this may be the perfect role for you.   

We’re looking for someone methodical and structured, with a keen eye for detail who can keep our finances, HR and administration running smoothly. You’ll be someone who prides yourself on doing things properly and loves it when a system and a spreadsheet reconcile!

The role forms part of a small finance and operations team so the ideal candidate needs to be prepared to roll their sleeves up and support where needed to ensure we can keep our processes running smoothly and efficiently.

Location

We have offices in London and Huddersfield which are easily accessible by road orpublic transport. We support hybrid working but attendance in one of the offices [dependent on your location] is required on an average of 2 days per week. If you are interested in the role but have queries about office-base requirements, please contactus to discuss.

Please see the attached detail job pack for further information and how to apply. 

A collaborative and tenant focused Housing Association is looking to take on a Finance Officer in their welcoming team environment.

They believe in affordable, good quality houses and are committed to making a difference to their customers and communities in the local area.

They are looking to bring someone in for an exciting 6 month temporary to permanent opportunity.

Responsibilities:

• Confident working across the business at Finance Officer Level
• Mapping out areas of the business including AP/AR/Service Charges amongst others
• Documenting processes making sure there are clear notes for colleagues to follow best practice
• Liaising with a range of stakeholders across the finance team

Requirements:

• Previous experience of Finance Office level roles
• Experience working in a Housing Association / Local Authority
• Experience using a range of finance systems
• Strong communication skills

If you are looking for your next opportunity, are confident mapping out and documenting processes and come from a Housing Background, please apply ASAP as this role is urgent!

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.

Finance Officer - Income and Payments

The role involves correctly accounting for all payments and income including district assessment, ensuring that all sums due to the Church have been duly received and where necessary, banked intact and promptly and correctly accounted for. Also, processing and accounting for gift aid claims and supporting churches.

Your Qualities:

• Good attention to detail and communication skills
• Ability to work collaboratively with colleagues
• First class organisational and administrative skills and systematic approach to work
• Ability to deliver to set deadlines
• Able to remain calm under pressure and be tactful in difficult or sensitive situations
• Honesty, integrity, resilience and professionalism

Key Duties include:

• Process gift aid claims and provide support to churches Gift Aid Secretaries
• Processing supplier invoices ensuring payments are made on time
• Processing donations, raising sales invoices and performing credit control checks
• Posting investment income transactions and administering legacies
• Raising sales ledger invoices and performing credit control
• Posting cash book journals and preparing bank and control account reconciliations
• Process the pension scheme cashbooks and general ledger journals
• To be the main point of contact to handle customer and supplier queries

.

Our Culture, Values and Benefits

Thank you for considering joining our inclusive and welcoming team that strives for excellence and values employee wellbeing.

We value and support all those who join our team through a positive work-life balance augmented by generous annual leave (plus an extra 3 days over Christmas/New Year), annualised hours and a Wellbeing Adviser service. We offer a generous occupational pension scheme, where the Methodist Church will pay double the employee contribution up to a maximum of 16% employer contribution.

The Methodist Church is an inclusive and supportive employer. We are actively committed to encouraging applications from people of all backgrounds. We welcome applications from people of Black, Asian and other Minority Ethnic groups. We also welcome applications from people living with disabilities. 

If you require reasonable adjustments to made at any stage of the recruitment process, please contact us. Details are available on the website. 

Closing Date: 26 January 2025

Interview Date: 4 February 2025 at Methodist Church House, London

Finance Officer
Full Time | Fixed Term until October 2025 | £30k + per annum | Hybrid (London Office/Home)

Are you a conscientious finance professional eager to contribute to meaningful work? A leading charitable organisation is seeking a finance officer to join its dynamic team. This role is pivotal in ensuring income processes are managed accurately, supporting the charity's impactful work in healthcare.

Key Responsibilities:

• Transaction Processing: Process and reconcile income and cashbook entries with precision.
• Reconciliation: Ensure alignment of donation records across systems and resolve discrepancies.
• Sales Ledger Management: Manage invoices, credit control, and debtor schedules.
• System Administration: Maintain data accuracy between financial and CRM systems.
• Collaborative Problem-Solving: Work closely with internal teams and external consultants to address challenges and enhance processes.

Essential Skills and Experience:

• Proven experience in a finance team, with strong knowledge of financial systems.
• Proficiency in Microsoft Excel and excellent organisational skills.
• Strong verbal and written communication abilities.
• Ability to handle multiple priorities and work collaboratively in a team.

Desired Skills and Experience:

• Working towards or holding a recognised accounting qualification.
• Experience with financial and CRM systems, such as PS Financials or iMIS.
• Knowledge of charity finance processes is an advantage.

please note applications are under constant review so please don't hesitate to apply to avoid missing out!

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.

We are a Museum with ambition.  Our collection and our cause are based around clean water and the innovation and engineering involved in supplying it to everyone, equitably, across a growing city.  But this is a global story, not just a local one - water connects every single person in the world and the technology and energy needed to make it available is still a big challenge.  Our story has never been more relevant and so the impact our Museum can have is significant in the fight for our planet.Your financial skills are critical in this mission.  We can't deliver on these ambitions without strong management and understanding of our finances.  If you'd like to join a close-knit and fun team looking to make a difference, you'll need a finance related qualification and at least two years' experience working in the sector.  Key deliverables are the monthly and annual reconciliations and management accounts, monthly payroll for all staff and day to day accounting using Xero software.  Working with the Director we'll find new ways of working that meet our needs and grow the financial savvy of the organisation.  If this sounds like the challenge for you, we would really like to hear from you.

Closing Date: Sunday 26th of January 2025, 23:59PM

Why this role?

As the demand for businesses to join the B Corp movement grows, this role will support the Finance Team in managing the expanding needs of the organization. While day-to-day bookkeeping is outsourced,  however key oversight is required including using business knowledge to ensure accuracy e.g. Sales Ledger invoicing is maintained in-house.

The primary purpose of this role is to ensure the accuracy and completeness of financial records, particularly around month-end and year-end reporting, and advising budget-holders and staff on financial activities. Supporting the Finance Officer with monthly invoicing and carrying out analysis and reconciliation of the invoicing data, is another key responsibility. 

The role will collaborate closely with the Head of Finance, Finance Officer and the Accounting Outsource Agent. You will bridge the gap between them, and contribute greatly to a smoother finance function. 

As the organisation grows, we will bring more of the accounting work in-house and there will be opportunities to develop your expertise.

In this role you will: 

• Assist with monthly invoicing and provide cover during leave.

• Ensure data integrity, adherence to documented procedures and support with resolving invoice queries.

• Liaise with outsourced service and staff to manage supplier invoices and ensure timely payments and accurate record-keeping.

• Ensure accurate coding of company debit card transactions, assisting cardholders.

• Check, approve and accurately code staff expenses in line with compliance.

• Prepare year-end schedules and audit documentation, addressing auditor queries.

• Take the lead on Balance Sheet Account Reconciliations.

• Ownership of the Fixed Asset Register, capitalise and depreciate assets in line with the organisation's procedure, liaising with staff to ensure accuracy.

• Update prepayment/accrual schedules and enter monthly adjustments.

• Update Cash Flow forecasting spreadsheet with actual transactions.

• Build strong and credible partnerships with stakeholders both internally and externally, ensuring efficiency and effectiveness of financial process and practice.

• Liaise with external providers to resolve queries and ensure cost effectiveness.

• Continuously look for ways to improve B Lab UK’s financial process and practice.

Please refer to the job description below for full requirements of the role.

What we're looking for:

Remember no one has every skill or experience needed for this role and you’ll have the opportunity to learn a lot from the team. We believe someone who has a few of these is well suited to exceed in this role:

• Part-qualified ACCA or CIMA

• Sound knowledge and understanding of the month-end process including reverse journals, prepayment and accrual adjustments, depreciation calculations and deferred income.

• Sound understanding of balance sheet account reconciliation and the reason why this task is carried out.

• Knowledge of wider bookkeeping, year end and external audit management.

• Excellent stakeholder management and communication skills, both verbally and in writing. 

• Strong organisational skills with ability to proactively use initiative to improve processes and solve complex issues.

• Good spreadsheet and systems skills with this the ability to sort, group, analyse and compare information.

• Experience of Salesforce or other CRM / Xero or Xledger accounting system (Desirable)

• You thrive in a small team within a fast-paced, growing organisation.

• Great attention to detail, with the ability to grasp information quickly.

• Self-motivated, proactive and approaches work in a structured and methodical way.

• Committed to personal development and expanding financial expertise.

• A keen collaborator who values the ability to work effectively with internal and external stakeholders.

• Passionate about the role that business can play in creating the future that benefits all people and the planet.

Candidates must be able to demonstrate their eligibility to work in the UK (we are not able to provide visa sponsorship).

​What we give you:

• Purpose driven work enabling B Lab UK’s mission of redefining the role of business as a force for good

• Hybrid and flexible working, we have a high trust environment and are advocates for right place working

• Hybrid working (min 1/2 days per week in office)

• Flexible working hours (based around core working hours)

• Opportunity to work 4 days a week 

• 25 days holiday plus bank holidays (pro rata for part-time staff)

• 1 additional annual leave day (pro-rata for part-time staff) for each complete annual year of service, up to a maximum of 30 days

• Our office is closed between Christmas and New Year, no need to take extra holiday!

• Private Medical and Dental cover

• £200 per annum tax free Annual Wellbeing allowance and Employee Assistance Programme

• 2 paid volunteer days per year

• Enhanced Parental Leave and family friendly policies, including carers leave

• Learning and Development opportunities

• Enhanced Pension and Life Assurance

• Cycle to Work Scheme

• Income Protection policy

• Working in a flexible office workspace

B Lab believes an equitable and inclusive work environment and a diverse, empowered team are key to achieving our mission. We’re not looking for candidates who are “culture fits.” We’re looking for candidates who can expand our culture and challenge business as usual. We strive to foster an environment where all staff can bring themselves to work by their own definition, and we strive to provide all candidates with an equitable and accessible recruitment process.

Senior Finance Officer
6-Months Fixed Term Contract
Location: SE1, London
Salary: £47,000 FTE
Contract: Part-time, 3 days per week
This role is based in the office with no hybrid options available during the first 3 months.

Charity People are delighted to be partnering with an established professional body supporting healthcare practitioners. This organisation is dedicated to advancing healthcare standards and supporting its members with education, professional development, and advocacy to improve patient outcomes. We are seeking a Senior Finance Officer to join their team for 6 months initially.

About the Role

You will play a key role in managing revenue processes, ensuring accurate data recording, compliance with financial regulations, and providing vital support for the organisation's financial operations. The role involves working closely with the finance team and other departments to ensure smooth processes and to support reporting and audit preparation.

Key Responsibilities

Revenue Management

* Accurately record and manage revenue transactions, ensuring income is recognised promptly.
* Process membership subscriptions, professional development fees, event sponsorship, and other income.
* Ensure compliance with internal policies and accounting standards for revenue records.

Invoice and Payment Processing

* Prepare and issue customer invoices in line with agreements and service terms.
* Monitor payments, follow up on overdue accounts, and address customer inquiries related to invoicing.

Reconciliation and Reporting

* Perform monthly revenue reconciliations to ensure accuracy.
* Prepare regular reports on accounts receivable and revenue, highlighting any discrepancies or issues.
* Contribute to month-end and year-end closing activities.

Financial Data Maintenance

* Maintain accurate customer records, including payment terms and credit limits.
* Assist in preparing audit documentation and responding to auditor inquiries regarding revenue.

Additional Responsibilities

* Support the finance team with various tasks and projects, including process improvements.
* Collaborate with other departments to resolve revenue-related issues.
* Provide cover for purchase ledger and payment processing tasks when required.

You will have:
Excellent attention to detail, strong technical knowledge, ensuring accuracy in data entry and reconciliations, along with strong analytical skills to identify and resolve financial discrepancies. You will demonstrate professional communication skills, effectively collaborating with internal teams and external stakeholders, and efficiently managing workloads to meet deadlines. A proactive approach, with the ability to suggest process improvements, will be essential. You will also possess integrity, maintaining confidentiality and adhering to financial compliance standards while thriving in a collaborative team environment.

* AAT qualified or part-qualified CIMA/ACCA.
* Proven experience in finance, accounts receivable, or revenue roles, ideally in a membership organisation or similar sector.
* At least 12 months of experience using Sage 50 accounts software.

How to Apply:
If you're excited about this opportunity and meet the requirements, please send your CV as soon as possible. Applications are reviewed on an ongoing basis, so don't delay in applying!

Charity People actively promotes equality, diversity, and inclusion. We match charity needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We know that greater diversity leads to greater results for the charities we work with.

Ivy Rock Partners is delighted to be supporting a leading global development organisation with the recruitment of an Programme Finance Officer to support the Programme Finance Manager in running an efficient and effective programme financial management and reporting processes in relation to their programmes and grants.

About the role

As Programme Finance Officer you will provide support to the full life cycle of grants: from donor concept proposals to final reports. You will maintain a close working relationship with all finance and programme teams and relevant staff across their international network and external donors. You will prepare financial information for internal reporting purposes, including the quarterly CEO report, monthly dashboards, and quarterly cash balance reports.

You will oversee the grants management and compliance processes, including maintaining the grants management tracker to ensure they are properly recorded and monitored. You will review budgets for proposals and make recommendations for improvements and liaise with the programme/partnerships team to ensure they are complete, accurate and compliant with donor requirements.

You will also carry out any other duties as assigned by the Programme Finance Manager or the Head of Finance and Operations.

About you:

• Qualified or part-qualified accountant (ACA/ACCA/CIMA or equivalent)
• Experience working within international charities or donor agencies and have a good understanding of grant accounting
• Experience working with EC, ECHO, DFID or equivalent and have familiarity with compliance rules
• Good interpersonal skills and ability to work with a variety of stakeholders
• Experience working within financial accounting and financial reporting in a charitable context
• Broad understanding and experience of development issues and organisations

What’s on offer:

• Salary – £48,000
• Hybrid working – 2 days required working in the office
• Opportunities for international travel

About Us

The Horniman Museum and Gardens is a unique attraction in south east London where global cultures and the natural world are brought together for everyone to enjoy. The Museum holds internationally important collections of anthropology and musical instruments, as well as a popular natural history gallery and Aquarium. The 16 acres of beautiful Gardens feature a tropical Butterfly House and offer stunning views across London.

About the Role

• The Climate Resilience Officer, positioned within the Estates Section, is the lead role in delivering on the Horniman’s Climate and Ecology Manifesto: 

o To learn and improve, to be a proactive partner, to change the way we work

o To support the reduction in pollution and minimise usage and waste

o To champion the investment in environmental research

o To inspire change for future generations

Key Responsibilities   

• Support the delivery of the Horniman’s Decarbonisation Plans, developed in 2024

• Delivery of Nature + Love Biodiversity activities

• Engage with and encourage all our workforce to get involved in sustainability initiatives to reduce the Horniman’s environmental and pollution footprint, increase biodiversity, and inspire others to do so.

• Correlate and communicate through various formats on the position and improvement strategy to all levels within the Horniman and externally, including Government and funding sponsors

About You

• You’ll be a data-driven individual with a passion and belief that with the right changes we can fight and win against world’s Climate Emergency

• You’ll be approachable and sympathetic to Staff and Public’s concerns, identifying and communicating creative solutions

• You’ll have a positive approach, with the voice to celebrate the wins and champion the improvements 

Key Qualities, Skills, and Experience

Education/qualifications

• Energy in buildings related qualifications (D) 

Knowledge and experience

• Professional experience and knowledge of sustainability issues such as carbon and energy management, data gathering and analysis (E)

• Knowledge of the relevant legislation, standards and best practice relating to environmental management of public places (E)

• Experience of providing professional advice to staff at all levels within an organisation (E)

Skills and abilities

• Effective written and verbal communication skills, with the ability to write clear and concise technical reports and express sustainability issues in an accessible way to a variety of different audiences (E)

• Good organisation skills, able to plan and organise work appropriately (E)

• Excellent IT skills in all MS Office applications including Word, Excel and PowerPoint (E)

Personal attributes 

• Demonstrate empathy with the Horniman mission and an interest in its exhibitions, activities and events 

• Commitment to equality and diversity

• Willingness to work flexibly to achieve corporate objectives

• Commitment to own learning and professional development

The closing date for completed applications is 10am on 30 January 2025.  Interviews will be held on 10 February 2025.

We reserve the right to close this vacancy early if we receive sufficient applications for this role. Therefore, if you are interested, please submit your application as early as possible.

The Horniman is an equal opportunities employer and we value and celebrate diversity. We want to better represent the communities in which we work but recognise that there is still much work to do in this area. We welcome and encourage all applicants and particularly encourage you to apply if you are from a community that is often disadvantaged by society or of minority background.

Role:      Finance Manager

Salary:    £38.000

Location:    Work remotely 

Status:  Full time (35 hours per week) permanent. 

Part time will be considered 4 days per week minimum

Reports to:    Executive Director

     Treasurer

Start date:             ASAP

Closing Date for Applications: Sunday the 9th of February

Online finance test: Friday the 14th of February

Online interviews: Thursday the 20th of February

About Children Change Colombia

Children Change Colombia is a UK registered charity with 33 years' experience in defending children's rights in Colombia. Today we are the UK's largest charity working exclusively in Colombia. We work with children whose rights to a safe, happy childhood, and a fulfilling future, are threatened by poverty, inequality and violence. We work with the children most at risk, to keep them safe and defend their rights in the long term, to tackle neglected issues that few others address and to strengthen children's organisations.

Through local partnerships, we currently work on three neglected issues:

• Sexual and gender-based violence 

• Access to education

• Forced recruitment into armed groups and reintegration into society

We believe that, with knowledge of their rights and the confidence to assert them, children can transform their own lives, their communities and Colombia itself.

We are a small and lively organisation and you will quickly become an essential part of our friendly team, involved in all areas of discussion and supporting the many areas of our work. Since 2020, we have tripled the number of beneficiaries and doubled our number of projects, geographical areas of work, and annual income —all while keeping administrative costs low.

In 2024 alone, our programs positively impacted the lives of 4,320 children and 1,920 adults in Colombia, plus 126 children from London, and their families. We also conducted three workshops with our local partners - online and in person - as part of our capacity-building programme. In 2024 we supported 7 local grassroots organisations with 11 different projects.

Purpose of the role:

• To keep the Executive Director and Trustees informed on the charity’s financial status through the production of management accounts and other financial reports 

• To introduce and supervise the implementation of systems, procedures and controls to ensure the smooth running of the charity’s finances and maximise accountability.

• To ensure that Children Change Colombia complies with its statutory obligations – specifically those relating to Charity Commission, Companie House and Inland Revenue.

• To work closely with the Executive Director to help run CCC.

Key Financial responsibilities

UK Finance:

• Prepare annual consolidated statutory accounts, guaranteeing compliance with SORP requirements, liaising with external examiners, consolidating with Colombian accounts.

• Prepare monthly management accounts, regular analytical reports on budget performance and cash flow forecasts for Executive Director (ED), Trustees and Treasurer at Finance Committee meetings, highlighting any specific areas of concern.

• Attend Finance Committee and Board meetings.

• Check and authorise bank payments and transfers in the UK office.

• Data input into Quickbooks of all accounting transactions, monthly reconciliation of 10 UK bank accounts, plus all balance sheet accounts. Keep the chart of accounts up-to-date, create new income or expenditure accounts and restricted funds when necessary, and ensure these correspond correctly with live projects.

• Run the monthly payroll & pension process.

• Maintain procedures and financial controls, ensuring their compliance with Charity Commission and Companies House guidelines and guaranteeing their application by Fundraising and Project Management teams.

• Coordinate production of the annual income and expenditure budgets (full budget and unrestricted budget). Enter these onto Quickbooks, to allow Actuals v Budget reports to be run from Quickbooks. Also create a mid-year re-forecast.

• Process grant transfers to the Colombia Office, to ensure project funds and Colombian operating costs are cash flowed in a timely manner.

• Oversee financial reporting for statutory and large funding sources.

• Prepare and submit Gift-Aid returns. Enter Gift Aid declarations onto the database.

• Update Finance Manuals for the London office and the Colombia Office annually.

• Provide guidance and financial information as requested by all.

• Liaise with Programmes regarding our partners & their accounts i.e. their financial health.

• Assist with funding applications, project budgets & financial reporting to funders.

• Download and code monthly fundraising reports for all online income platforms (including CAF, Donorbox, JustGiving, Benevity, Stewardship, Facebook) and Payroll Giving platforms (including Charitable Giving, Charities Trust). Code into Quickbooks.

• Process all cheques received into the office by scanning, coding and depositing into the bank; and compile a list of donors to be thanked.

• Maintain the list of Major Donors.

• Maintain the Newsletter income analysis document.

• Annually recalculate the Reserves traffic light values for monitoring unrestricted reserves.

• Monitor Treasury management under the approval of the Treasurer, manage savings accounts, open new savings accounts when needed, ensure funds are held within the Financial Services Compensation Scheme safety levels.

Colombia Finance

• In collaboration with JGS (our Colombian accounting firm) process and approve all Colombian payments to partners, suppliers, core staff and project staff.

• Ensure supporting documents are provided for all Colombian expenditure and file on the drive accordingly.

• Enter all Colombian financial transactions onto Quickbooks using the correct exchange rates, and ensure details match those recorded by JGS in Siigo Nube.

• Monitor expenditure in Colombia against the Colombia office budget and project budgets.

• Reconcile 2 Colombian Bank accounts and 1 Colombian credit card on a monthly basis.

• Consolidate Colombian annual accounts into CCC’s UK consolidated annual accounts.

• Check the  Fundraising Grants Tracker monthly to ensure the project funds match the information recorded on Quickbooks.

• Lead a monthly meeting to ensure all staff  are aligned with the latest project details.

Key Governance responsibilities:

• Keep Charity Commission and Companies House records updated and ensure that annual accounts and annual returns are submitted on time.

• Inform Charity Commission and Companies House of any changes to constitution or Trustee membership. 

• Ensure CCC complies with Inland Revenue requirements and the Colombia equivalent.

• Ensure CCC’s insurance policies are renewed and reviewed annually on time. And that all projects are correctly covered by liability insurance.

• Ensure CCC remains up to date in meeting its obligations set by the Pensions Regulator.

• Support maintaining the financial aspects of the Risk Register.

• Renew the annual Microsoft Office and Antivirus subscriptions, providing links to all relevant staff.

• Monitor the info@childrenchangecolombia account, forward emails to relevant staff.

• Write Finance Committee minutes after each meeting.

Key HR responsibilities:

• Ensure staff understand their choices regarding pension deductions.

• Calculate entitlements and set up the annual leave chart annually.

• Calculate annual salaries based on pay rises or changes approved by the Finance Committee.

• Send expense claim & DBS information to new Interns, and pay their monthly expenses.

• Support updating HR policies.

• Run DBS checks for all staff, Trustees and volunteers, making sure these are renewed every 3 years, and keeping records of these.

Person Specification:

Essential

• A professional accounting qualification and- or finance experience

• Experience working in the Charity Sector ideally International Development

• A sound understanding of the need to differentiate between unrestricted and restricted funds

• Proven experience of using computerised accounting systems

• Experienced leading on the budgeting and forecasting process

• Experience of working in a cross-cultural environment

• Good IT skills, including proficiency in MS Word and Excel

• Accuracy and attention to detail, as well as the ability to maintain a management and strategic overview of the finance function

• Great interpersonal and communication skills

• Empathy with the aims and objectives of our organisation

• Ability to use QuickBooks or similar accounting software

Desirable

• Basic Spanish - spoken and written. We can offer Spanish lessons.

• Ability to use Civi CRM Database

Application Process

To apply please send your CV (2 pages max) and a short cover letter (1 page max) to Executive Director, Angela Carreno. In the cover letter please state clearly why you want this role and the skills and experience you possess relevant to this post and how you meet the person specification.

We will acknowledge all applications, but to minimise administrative costs we cannot provide feedback if you are not preselected for an interview.

Children Change Colombia is committed to equality of opportunity and to non-discrimination for all applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability. We particularly encourage applications from people with diverse Sexual Orientation and Gender Identity (SOGI), as well as Black, Asian and Minority Ethnic (BAME) candidates and people with disabilities. Diversity is not just a legal requirement for us, but the value found in our differences adds enormously to our work and enriches our lives.

Hours: 35 hours per week

Location: office base in Central Croydon with service delivery across the Borough, flexibility for remote working with regular attendance in the office

Salary: £54-59k

30 days paid leave + Bank Holidays

Start date: 1st April

 About Croydon Drop In:

Following the departure of our Deputy Chief Executive Officer after 19 years of service, we are seeking to appoint a new Director of Finance and Business Operations to support CDI through the next stage of our journey. We have grown significantly in the last four years, and there has never been more need for our services than now. This senior role is crucial in supporting CDI to consolidate our position and strengthen our infrastructure, processes and governance.

Croydon Drop In (CDI) has been serving children and young people in the London Borough of Croydon since 1978. We are deeply embedded in and trusted by local communities. Each year, we work with over 5,000 children, young people and families, providing life-changing support, advice and guidance.

We are a proud member of Youth Access and operate a Youth Information, Advice and Counselling Service (YIACS), partnering closely with the NHS, Local Authority, Education Providers, the Police and other Voluntary and Community Sectors organisations.

About You:

We know that there are great candidates who will not fit everything described, or who have important skills we have not mentioned. If that is you, please do not hesitate to apply and tell us about yourself.

You will be passionate about children and young people and share our desire to see all children and young people thrive and overcome adversity.

To be successful in this role, you will be an experienced business operations professional, with significant financial management experience. You will be an effective leader who is able to expertly lead teams through change, taking a partnering approach.

You may already have held a Director position in your current organisation, or you may be ready for the next step in your career.

 Closing date for applications: Sunday 9th February

Interview date: Week commencing 17th February