If you have a strong understanding of the impact of the violence, racial inequity and systemic injustice on marginalised communities and are passionate about empowering those most affected to create a change, then we can’t wait to hear from you!

ABOUT US

The 4Front Project is a member-led youth organisation empowering young people and communities to fight for justice, peace and freedom. The organisation was established in 2012 to provide a platform for those who have been impacted by violence to create change. We support members with experiences of violence and the criminal justice system to create change in their own lives, communities and society.

Over the last eight years, we have pioneered an approach that empowers those most directly harmed by violence and the criminal justice system to be at the forefront of a grassroots movement for change. Our holistic model has been designed specifically to support young people aged 13 - 25 with complex needs as a result of multiple systemic disadvantages and disproportionate exposure to serious violence. By advocating for a holistic approach to build peace, we are transforming the way in which society understands how to support young people who have been affected by violence and shaping the agenda around how to tackle the systemic causes of it. 

We acknowledge the impact of racism and discrimination on our members and actively work to dismantle these systems, whilst supporting members to recognise their strengths and identify systemic barriers to their progress. In this way, we support 4Front members to make changes in their own lives, whilst exploring the inequity they’ve experienced and amplifying their voices to create systemic change. Becoming a member means joining a powerful youth-led movement for change that is transforming the way peace and justice are understood by centring healing, rather than punishment. 

ABOUT THE ROLE

We are looking for an ambitious and experienced Head of Operations to drive our vision forward. This new, varied and exciting role combines strategic planning with operational management, including responsibility for organisational strategy, partnerships, fundraising, HR and communications. This role deputises for the Executive Director and is integral in supporting the continuous improvement of the organisational infrastructure, ensuring robust governance, risk management, compliance and long-term financial planning. You will work as part of a small, driven and committed team and be the logistical 'go-to' person. You will be responsible for ensuring that the core functions of the organisation meet our strategic objectives and values. You will sustain funding so that young people and our entire community can grow with the support of healing, imaginative, and liberating relationships. You will be a visionary leader, seeing your work at The 4Front Project as a crucial part of your identity and purpose in life. You will be committed to upholding our vision, mission, principles and values at all times. You will be bold, actively contributing to a workplace culture that centres justice, healing, change and hope. This role demands a high level of flexibility, initiative and dedication. You will play a fundamental role in shaping The 4Front Project into the future.

KEY RESPONSIBILITIES

LEADERSHIP, PARTNERSHIP & STRATEGIC VISION

• Collaborate with our members, staff, the board and other key stakeholders to co-design an ambitious strategy which fulfils our long term vision

• Develop logistical plans to enable the seamless delivery of our strategic goals

• Build a new communications strategy which effectively captures and promotes all aspects of our complex and transformative work

• Develop and nurture national and international partnerships that center racial equity and social justice, and effect systems-level change

• Build effective relationships and collaborate with a broad group of stakeholders ranging from lawyers, therapeutic practitioners, educators and campaigners to support the implementation of our strategic goals

• Elevate and amplify our reputation, influence, and leadership by building new networks, alliances and collaborative partnerships

• Develop our impact monitoring and evaluation processes 

GOVERNANCE, RISK MANAGEMENT & ORGANISATIONAL EFFECTIVENESS

• Support staff, volunteers and the board in carrying out the essential administrative tasks needed for the good governance and smooth running of the organisation

• Ensure all company records are clear and up-to-date to enable smooth filing of annual reports

• Ensure that staff and volunteers understand and implement our policies

• Ensure that the organisation is compliant with all relevant legislation by conducting risk assessments, monitoring performance, reviewing procedures and supporting the maintenance of the risk register

• Fulfil the duties of the Data Protection Officer and support staff and volunteers to maintain the security and confidentiality of our members

• Ensure the correct organisational insurance policies are in place at all times

• Increase the effectiveness and efficiency of our operations through reviewing and developing initiatives to improve our central functions, including HR, IT, administration, finance, fundraising and communications

FINANCE, DEVELOPMENT & SUSTAINABILITY

• Develop and implement an ambitious and effective fundraising strategy with a particular focus on diversifying our funding streams and building our donor base

• Prepare high-quality, detailed bids for capital and revenue funds by listening to and sharing the stories emerging from our work as well as collaborating with our members to vision for the future

• Coordinate the receipt of grant payments and collaborate with the team to prepare comprehensive reports to all funders in line with reporting requirements

• Build effective strategic networks and relationships to support income growth

• Maintain and upkeep the database in line with GDPR and data protection procedures

• Communicate with relevant grant managers to keep them up to date with organisational developments, events, and activities

• Coordinate the annual budgeting, financial planning, and fundraising processes

• Oversee monthly and quarterly assessments and forecasts of our financial performance against budget and operational goals.

HR, PEOPLE MANAGEMENT & DEVELOPMENT

• Guide and support the Campaigns and Communications Coordinator and Media and Communications Assistant to enable them to deliver the central communications function of the organisation

• Oversee and develop all stages of the employee and volunteer cycle process, from job design and recruitment to performance management, development and leaving processes

• Develop and regularly review HR-related policies and procedures, ensuring ongoing organisational compliance with all relevant employment law

• Ensure that all staffing policies, processes and decisions are in line with our organisational values, and nurture a supportive, fair, developmental and happy workplace for the entire team

• Support the team to understand and effectively implement organisational policies and procedures

• Monitor and make recommendations regarding staffing and recruitment needs, and develop strategies for ensuring the immediate and long-term staffing needs of the organisation are met

• Provide ongoing HR expertise for the team and proactively, consistently and skilfully address any staffing issues

• Maintain up-to-date and comprehensive staff records, in line with best practice and GDPR requirements

• Draft and manage all staff and consultant contracts, ensuring the documents are accurate, tailored to the specific context and legally compliant

• Review job descriptions regularly to ensure they are up to date, consistent and fit for purpose

• Conduct salary reviews and make recommendations to the remuneration policy

• Manage and further develop the staff benefits packages, including overseeing relevant internal processes and liaising with external benefits providers

• Develop and coordinate a holistic training offer for the team by curating external training opportunities and developing internal opportunities for learning, growth and development

• Develop a comprehensive wellbeing strategy and appropriate support processes

• Coordinate regular individual and group clinical supervision sessions for the team

• Ensure that individual staff members experiencing personal or professional challenges have access to appropriate support

• Gather staff feedback for continuous organisational learning and development

You will also provide cover on occasion and undertake any other duties that may reasonably be requested of you outside of this role description.

PERSON SPECIFICATION

ESSENTIAL

• An understanding of social justice issues, systemic inequality and injustice, including the impact of the criminal justice system on marginalised communities
• Strong and proven strategic leadership experience including developing strategic direction and planning and implementing successful growth plans
• Strong management experience including developing staff, developing culture and overseeing organisational development.
• Proven experience in managing complex and sensitive staff and organisational issues with empathy, fairness, consistency and appropriate confidentiality
• Proven experience in an operations and/or HR role including designing and/or maintaining processes, systems and policies in line with best practice
• Proven experience of setting and working to targets, budgets, and deadlines
• Experience managing work involving legal compliance and working with complex processes and documents
• Knowledge of GDPR issues and how they relate to HR processes
• Experience of working robustly within challenging and unpredictable environments as well as effectively managing change
• Excellent teamwork skills and experience of supporting and motivating others

DESIRABLE

• First-hand experiences of the issues we address through our work
• Experience of working in an organisation which promotes the rights of vulnerable communities with multiple disadvantages
• A thorough understanding of safeguarding and child protection frameworks
• Demonstrable track record of individually building successful income generating relationships and securing significant income (corporate, public sector, individual philanthropy or trusts and foundations)
• Qualification or advanced training in a relevant area such as human resources (including CIPD), organisational management or law
• Understanding of social impact reporting and experience of monitoring and evaluation systems to measure service impact
• Experience building and maintaining excellent relationships with community organisations and partners
• Experience of producing reports of organisational outcomes, outputs, and financial activity
• Experience of effective communications, digital marketing and social media
• Experience of using CRM effectively

HOW TO APPLY

THE CLOSING DATE FOR APPLICATIONS IS THURSDAY 8TH OCTOBER 2020 AT 12.00PM

We would like this position to start as soon as possible. Interviews will be conducted on a rolling basis, so we encourage early applications. 

To apply for this position, please send:

1. A comprehensive and relevant CV

2. A supporting statement addressing the person specification 

3. And either:

• An essay answering the questions below (no longer than 750 words for each question). 

• A video of you addressing the questions below (no longer than 8 minutes in total).

1) What do the words ‘justice’, ‘peace’ and ‘freedom’ mean to you and how have these concepts impacted your view of the world? 

2) What are your top three priorities for building equity in our society and how would you go about it?

3) What does empowerment mean to you and how do you feel it can be incorporated as a principle in your work?

This will be reviewed by 4Front Members, Staff and Trustees.

There is a 3-stage selection process:

1.  An initial video interview (30 mins)

2. An interactive in person interview with 4Front Members and Staff (including a preparation task)

3. A final round interview with the Board of Trustees.

We are an equal opportunities employer and do not discriminate against candidates who may have previous convictions. We will also make reasonable adjustments for employees that may have access requirements.

Please ensure you quote the job reference number in the subject line of your email.

The Head of Operations will oversee the day-to-day running of the operational arm of Reprieve and assist with the international operations of Reprieve’s sister organisation, Reprieve US. 

They will be responsible for assisting with planning, implementing, overseeing, and evaluating the systems, processes and relationships that enable caseworkers, Fellows, and consultants to do the challenging work that they do as efficiently, safely and effectively as possible. They will help devise creative solutions that build a flexible and supportive environment in which staff can carry out their work.

The Head of Operations will work closely with and supervise the work of the Operations Officer and the International Operations and Finance Officer. Reporting to the Director of Operations, they will provide support to the Executive Director and Deputy Directors who make up the Senior Management Team, as well as broader staff, Fellows and consultants who are part of the Casework Team at Reprieve. 

You will be someone whom colleagues and external stakeholders feel confident to approach with questions about human resources, trip planning logistics and security, third party relationships, insurance, cybersecurity and information technology infrastructure, and much more. Even if you don’t always know the answer, you will be capable of proactively obtaining it from the Senior Management Team, one of our many pro bono partners, partner organisations, contractors, regulatory bodies, and friendly experts.

You are a positive person with a can do attitude, a minimum of three years of operations or project management experience, experience of managing or supervising individuals and teams, a great ability to multitask, a willingness to muck in on all tasks big and small, humility and a passion for ensuring the efficient running and continuous improvement of Reprieve’s operations.

This is an office-based role, however given current restrictions as a result of the coronavirus you may be required to work from home in line with government advice. The situation will remain under review and we will continue to be guided by government advice in these uncertain times. You will also be available outside of office hours in the event of an emergency, for example an urgent travel or security situation affecting our personnel.

For full details please see the job description.

Join our wonderful team at this exciting charity in Walthamstow.Your role is to be an integral part of the management Team. We work with disabled children and young people and you can play your part in changing lives and making a difference to the children young people and families we work with.

The Head of Services (HoS) is responsible for the management of The Limes services.  Accountable to the CEO, you will lead and develop the services aimed at children, young people & vulnerable adults up to age 25, to ensure that the strategic vision becomes a reality.  The HoS will work with the CEO to ensure the development of user involvement and to ensure that our services reflect the core values of inclusion and support the whole family.

We’re delighted to announce an exciting opportunity to lead Animal Aid’s Campaigns Team. As the Head of Campaigns, you will be responsible for leading Animal Aid’s ground-breaking and influential campaigns work. This spans a wide range of areas, including influencing policy, inspiring positive behaviour-change, working with the media and overseeing investigative work. You will be responsible for line-managing a team of five campaigners and our Campaigns Assistant, as well as getting involved in day-to-day work to deliver effective campaigns. A key part of your role will be to lead on developing strategy, monitoring progress and evaluating the success of campaigns.

The Head of Campaigns will be required to work at our Tonbridge office in future, though the role may initially be home-working, in light of Covid-19.

Salary: £33,000-£35,000

To apply: Please send a CV and cover letter explaining how your skills and experience meet the requirements of the role. 

Closing date: 8th October 2020

Person specification

Essential

• A proven track record of planning and delivering successful campaigns to influence policy, with at least five years’ experience in a similar role.

• Good experience of using digital campaigning to bring about positive change.

• Substantial experience in working with the media, including proactively securing coverage, providing comments and taking part in broadcast interviews.

• At least five years’ experience of line-managing staff, with a supportive approach that ensures high-quality work is consistently delivered.

• Thorough understanding of strategic leadership.

• Excellent written and verbal communication skills, with the ability to produce persuasive written content.

• Excellent negotiating and relationship building skills, with strong experience of influencing senior decision-makers

• Thorough knowledge of key animal rights issues, with the ability to remain constantly up-to-date with key developments

• Highly organised, with the ability to plan and prioritise effectively.

• Evidence of effective project management, planning and management of resources, including finance.

• Able to identify and manage risk.

• Ability to work effectively in a team, including collaborating with colleagues in other departments on shared projects.

Desirable

• Good knowledge of legal issues that are relevant to Campaigns work such as data protection and libel.

• Strong IT skills and familiarity with communications, advocacy and Customer Relations Management software.

Animal Aid is an equal opportunities employer, and we welcome applications from all candidates who have the required skills and experience, regardless of gender, marital status, race, ethnic origin, nationality, disability, sexual orientation, religion or age.

JOB DESCRIPTION: HEAD OF CAMPAIGNS

1. To oversee the work of the Campaigns Department, including investigations work, engagement with policy makers, work with the media and producing printed and digital resources.

1. To be responsible for the strategic planning of campaigns. This includes leading the development of strategic plans, setting targets and carrying out thorough monitoring and evaluation to ensure that maximum impact is being achieved.

1. To line-manage the four Campaigns Managers, the Campaigns Officer and the Campaigns Assistant. This will include providing support, evaluating performance and ensuring that opportunities for professional development are provided.

1. To undertake research and play the leading role in the written output of the Society across a range of subject areas. This output includes special reports, investigations, press releases, articles and other key documents. To approve final versions of written reports and documents.

1. To represent the Society in a variety of forums, including meeting with, and giving presentations to, disparate groups such as Parliamentarians, business representatives, civil servants, college students and Animal Aid’s supporters.

1. To initiate and undertake press, radio and TV interviews and to take part in debates.

1. To keep up to date with developments in the field of Campaigns, such as new tools for digital advocacy.

1. To develop policies on emerging campaign issues, in consultation with the Director(s). To determine whether new initiatives, such as coalition campaigns led by other organisations, are in line with Animal Aid’s ethos.

1. To oversee the legal and administrative aspects of Animal Aid’s Campaign work, such as arranging licences for media monitoring and seeking legal advice where required.

1. To campaign with integrity on a factual basis and to the highest standard, with a commitment to advance the cause of animals that is commensurate with their needs. These values are central to the Society’s ethos. Animal Aid is held in high regard by animal advocates and many professional bodies and individuals, including those in media and politics. The Head of Campaigns must maintain this reputation by embodying the Society’s ethos at all times.

 Whilst this position is mainly office based, attendance will be expected at certain events (e.g. meetings, media interviews, exhibitions). Time in lieu will be given as appropriate.

UKCISA (the UK Council for International Student Affairs) is recruiting a Head of Finance and Resources to oversee the finance and resources function, and participate in the strategic development of the organisation.

About us

UKCISA provides membership services – including advice, training and policy guidance – to nearly 500 members and direct support services to thousands of international students each year. Our diverse membership includes every public university in the UK, many private universities and further education colleges, independent schools and students' unions.

The role

Effective financial management is central to our strategy and operating model. The Head of Finance and Resources will be crucial to managing our finances and resources whilst embedding a culture of financial efficiency and effective controls.

Reporting directly to the CEO, and working with the Finance and General Purposes Committee, the Head of Finance and Resources will lead on financial and resourcing matters and will be expected to provide critical financial information, insightful analysis, and timely reporting to facilitate the development of the organisation.

The role oversees a close-knit team of three part-time members of staff. The postholder will therefore have a degree of autonomy, but will be expected to ensure operational tasks are completed whilst contributing to the wider development of the organisation. 

The role’s main functions are to:

• Ensure the efficient and effective financial planning and management of UKCISA’s resources

• Support the effective functioning of the Finance & General Purposes Committee and Board of Trustees

• Contribute to the development and implementation of UKCISA policy and strategy

The successful candidate will be a qualified accountant who has had wide exposure to financial reporting and processes. The ability to influence and communicate with a range of stakeholders will be crucial to the role as the postholder will be reporting to the Finance and General Purposes Committee as well as the Board. The role would therefore suit a dynamic and progressive individual who can thrive in a supporting and collaborative environment.

Our office is very close to Angel underground station, but our staff are currently working remotely. When conditions allow, we would expect working from the office to resume. However, we can be flexible about home working. Our preferred working pattern is four days per week, but there is flexibility around this and the role can be adapted for other working patterns for the right candidate. Working patterns and home working can be discussed at interview stage.

How to apply

To apply, please submit an up-to-date CV and covering letter (two pages max). In the covering letter please explain how your experience is relevant to this role and how you meet the person specification.

We will be reviewing applications as they come in and interviewing on a rolling basis.  We will therefore close the recruitment before the deadline if a suitable candidate is found, so you are advised to apply early.

We are hoping for a November start date, but are flexible for the right candidate.

The Trent Rivers Trust is looking for a

Finance Manager

This is an exciting opportunity for an experienced financial manager to join a growing charity and oversee its budgetary management and financial controls. Based in Ilkeston, Derbyshire with some home working. Applicants will have proven financial management skills, be used to working with accountancy and budget management software and have strong partnership development and team working skills.

The Role

The Trent Rivers Trust (TRT) is looking for an experienced Finance Manager to oversee and manage the charity’s finances and help ensure the charity’s financial sustainability. The charity has grown in recent years and now requires its first internal finance manager to lead and oversee with the CEO, all financial, accounting and budgetary management. The role is also required to ensure a smooth transition from our existing system of financial management to the use of a cloud-based finance management and accountancy software system.

The Trent Rivers Trust delivers projects that make a difference to rivers, the wildlife which inhabits the river corridor and the people that enjoy the river environment.  Our vision is for the River Trent and its tributaries to be rich in wildlife habitats, landscape and historic features for the benefit of all, both now and in the future. At the Trust we have a highly motivated and skilled team all with a passion for rivers and the wider environment, managing a wide variety of projects across the Trent catchment.

Purpose of the Post

• Reporting to the CEO and Trustees, the role is the first contact point for financial matters and oversees the budgets and accounts for the charity
• Agrees and manages the budget, income and expenditure and supports forecasting and the provision of financial information.
• Supports project officers and managers with budget development and the financial management of their work
• Ensures processes around payroll, invoicing and payments to suppliers work smoothly
• Manages the finance assistant and provides support to fundraising and income generation work

Applicants wishing to apply for the post must complete the application form on the Trent Rivers Trust website 

Finance & HR Administrator

Responsible to:  Finance Director
Location: Baca office, Loughborough, England. The role may require occasional travel
Hours:                  22.5 hours per week
Salary Band: £17250 to £18500 per annum pro rata
Contract: Permanent

Overall Purpose

To actively participate in Baca’s vision to see a world where young force migrants are welcomed, feel safe and have hope to rebuild their lives for a better future. To support this vision by providing effective and efficient administrative support for the Finance and HR functions of the organisation.  The role will also have other general administrative responsibilities alongside the finance and HR responsibilities.

Please read attached Job description in detail before applying. Once an expression of interest has been made, an email with an application form will be sent and this needs to returned completed for the interest to be taken forward. 

Interviews will be conducted on week commencing the 12th of October. 

The successful candidate will be required to undergo an enhanced DBS check. 

Do you thrive in overseeing Operations?

Prospectus is delighted to work with an outstanding human rights organisation to appoint their new Head of Operations for a 12 months contract with the possibility of extension.

Reporting to the Director of Operations, you will spearhead the UK operational arm of our client as well as supporting the operations of their US organisation.

You will provide pivotal support to the Operations Director and Executive Director, being responsible for the day-to-day management of the office. This involves ensuring safety and security for the staff and developing and maintaining office administrative systems. You will be involved in Human Resources matters assisting the Operations Officer to oversee the Human Resources database and logistics for interviews, training and various staff events. You will also be involved in IT support and the arrangement of travel logistics and security.

To be successful, you need to have a true passion for human rights alongside solid operational background including line management, trip planning and a proven track record of overseeing complex operational projects. You will be a great team player and an excellent communicator with a flair for IT and HR systems and processes.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

To apply, please submit your CV in Word format; cover letters are not required at this stage.

Finance & Administration Manager

Hours: 3 days/week (24 hours) ideally spread over 4 or 5 days
Contract: 1 year with the possibility of extension
Annual Leave: 4 weeks pro rata + statutory holidays
Location: Stonebridge, London Borough of Brent

Sufra NW London is a Community Food and Advice Hub that provides a lifeline to people in crisis – including families living in extreme poverty and people who are vulnerable, homeless or socially isolated. We provide them with the food and support they need to survive, empower them to learn new skills and improve their wellbeing, and help them to find work and become financially stable.

Role Description

We are recruiting a Finance and Administration Manager to help scale-up the charity’s financial and administrative infrastructure in line with the growth and development we have experienced in recent years. The postholder will work closely with the Director and the Senior Finance Advisor to prepare and manage budgets, monitor income/spending and prepare management accounts for the Board of Trustees. Among other responsibilities, they will line manage the Administrative Officer and oversee the charity’s digital infrastructure and HR systems.  

We are seeking someone with at least 3 years’ charity finance experience who can take responsibility for ensuring financial procedures are maintained in line with the charity’s policies and can identify/make improvements to systems and processes, as necessary. This is a hands-on role in a grassroots charity where you will be working closely with the existing part-time Senior Finance Advisor (who works remotely) and members of the Management Team to re-shape how we manage all aspects of our financial administration.

The candidate will be a confident communicator and an organised self-starter. You will have experience managing staff and be capable of prioritising urgent tasks and working under pressure. The ideal candidate would be interested in taking on additional finance responsibilities as the charity continues to grow in the years ahead. 

This is an immensely rewarding role working in a dynamic charity built on an ethos of sharing, hospitality and inclusivity. We are looking for an exceptionally committed individual who is willing to go the extra mile and has an adaptable and flexible attitude. Through your activities, you will be able to convey the charity’s passion and commitment to supporting vulnerable people and help the charity transform the lives of beneficiaries.

Flexible working hours/days are available to fit around childcare or other needs, including some home working.

To support the Programme Finance Manager in running efficient and effective programme financial accounting, programme financial management and programme financial reporting processes in relation to AKF (UK)’s programmes and grants. To maintain a close working relationship with AKF (UK) finance and programme teams and relevant staff from Aga Khan Development Network (AKDN) agencies and external donors as required.

1. Programme financial planning, management and reporting

In close consultation with the programmes/partnerships team:

• Support the design and implementation of effective quality controls to ensure compliance with donor requirements and to maintain appropriate donor stewardship, including through manuals, checklists, templates, and other tools

• Monitor spending and activity implementation and ensure regular scheduling of grants management meetings, alerting the Programme Finance Manager and Programmes/Partnerships team about significant under or overspend on a timely basis

• Maintain internal tools that track active grants, cost recoveries and cash balances and ensure they are kept up-to-date

• Maintain internal tools tracking pipeline and secured funding (the Resource Mobilisation Tracker) and ensure they are kept up-to-date

• Prepare financial information for internal reporting purposes, including (but not limited to) the quarterly CEO report, monthly dashboard and quarterly cash balances report.

2 Grants management and compliance

• Maintain the grants management tracker so that grants are properly recorded and monitored, ensuring that input from the Programmes/Partnerships team and the Programme Finance Manager are incorporated on a timely basis

• Undertake administrative tasks related to grants, including setting up of grant codes (pipeline and secured), collecting and forwarding information to different units and executing follow up tasks as required

• Review budgets for concepts/proposals, ensuring the inclusion of AKF(UK) costs, make recommendations for improvements and liaise with the programme/partnerships team and field units to ensure these are complete, accurate, consistent with the narrative, compliant with donor requirements, and correctly formatted for presentation to donors

• Support the preparation, review and submission process for donor financial (and narrative as relevant, e.g. ECHO) reports to ensure compliance with donor requirements; ensure reports are produced on time to a high standard and are consistent with the narrative

• Ensure timely submission of cash requests as required by donor contracts and internal sub-grant agreements

• Prepare donor and internal sub-grant agreements with AKDN agencies, field units, and implementing partners, including (but not limited to) those with co-financing

• Ensure that donor and AKDN rules are being adhered to regarding procurement, accounting, project expenditure, and implementation of activities through regular reporting, engagement with the field, and remote spot checks

• Carry out monitoring visits and audits on specific projects as necessary

• Assist in the preparation, support, and follow up of internal or external grant audits and expenditure verifications of AKDN field units, including direct liaison with auditors as required, and ensure that management (programmes and finance) is apprised, including through maintaining and updating the audit and disallowance summary

• Develop and deliver relevant training and reference material on grants management, including procurement, donor regulations, IATI, finance and reporting for Programme, Finance, and other field-based staff; act as a resource for agencies/field units on donor regulations and compliance

• Ensure all AKF (UK) direct grants are reflected on the IATI system, and update the required information on a quarterly basis

  3 Audit, internal controls and risk

• Contribute on programme finance to all audits and statutory compliance in line with UK and AKF/AKDN regulations and compliance requirements

• In collaboration with field units, prepare due diligence assessments for potential new partners or donors and ensure these are refreshed periodically

• Troubleshoot financial, donor compliance and procurement-related queries identified through monitoring grants or as raised by management or field units

Qualifications

• CCAB qualified accountant (desirable).

 Experience

• 3 years relevant experience in financial accounting and financial reporting

• Experience of designing and managing effective administrative systems and procedures

• Experience of budgeting, forecasting and cash-flow management

• Experience working in international organisations or donor agencies including field-level implementation highly desirable

• Experience working with EC, ECHO, DFID or equivalent and familiarity with the various compliance rules and regulations highly desirable

JOB DESCRIPTION

POST: Finance and Administration Officer (Freelance)

LOCATION: This will be a remote working role, working from home with the potential for occasional travel for meetings held either in Northampton or London.

REPORTING TO: Director and Head of Fundraising

SALARY: £96 day rate (inclusive of VAT)

HOURS: 24 days, usually to be worked one day per week

CONTRACT END DATE: 31st March 2021

DBS CHECK: Successful applicants will be subject to DBS checks

JOB PURPOSE

A fantastic opportunity for an experienced Finance and Administration Officer to support the finance function at Fit4Life CIC to provide effective financial management. This will involve creating systems, policies and procedures that aim to support our projects that make a difference to the lives of young people we work with. This role is funded from the Coronavirus Community Support Fund, distributed by The National Lottery Community Fund.

Working closely with colleagues from across the organisation, the Finance and Administration Officer will play a key role within the organisation. The applicant should be an effective communicator with a good eye for detail and be comfortable and confident working to deadlines and engaging both internally and externally in a professional manner. 

The successful candidate will show positive evidence in a finance and administrative role (or have clear transferable skills), including accounts receivable/payable, preparation of budgets, monthly accounts management, forecasts, year-end financial statements and other reports. The role will also involve supporting the admin function of projects and the day to day running of the charity. Previous experience will ideally include a charity/not-for-profit organisation, but this is not essential. Working collaboratively and being a team player are essential skills as well as a driven and self-starter attitude. The successful candidate will understand the balance of being hands-on in order to get things done and working strategically so that Fit4Life CIC meets its long-term objectives. 

This will be a remote working role, working from home with the potential for occasional travel for meetings held either in Northampton or London.

Fit4Life CIC is an equal opportunities employer and as such actively promotes equality, diversity and inclusion in the workplace. We welcome and encourage applications from all suitable candidates irrespective of age, disability, hidden disability, race or national origin, religion or belief, gender, gender expression, political view, sexual orientation, medical condition and pregnancy.

ABOUT US

At Fit4Life CIC, we focus on positively changing the lives of young people aged between 12-18 years old, from areas of deprivation, and also those that are not in mainstream education. We do this by developing co-created interventions not for young people but with young people – giving young people a voice.

No matter what cards we’ve been dealt in life, everyone should have the opportunity to succeed. It all starts with personal health and self-care. Using physical activity as a vehicle for change, we aim to increase confidence, provide opportunities, use positive role models and ultimately raise the life aspirations of the young people we work with.

By working in partnership with community-based organisations who share our aims, we help young people gain that essential initial start in life by improving their health, wellbeing and boosting their life aspirations, to help them be the best they can be.

JOB SUMMARY

We are recruiting a Finance and Admin Officer to join the organisation at an exciting time in the charity’s development. In this role, you will undertake a variety of responsibilities across finance and administration making it a diverse and interesting role.

As Finance and Admin Officer you will be accountable for a variety of administrativetasks including supporting the grant/bid application process, analysing fundraising reports, organising internal and external meetings and recording minutes of meetings. Additionally, you will take on some key finance accountabilities involving month end reconciliation and the managing of invoices and processing of payments using accounting software Xero. 

This is an exciting, fast-paced role which plays a crucial part in developing practices that support the day to day running of the charity.

We are seeking an articulate, self-motivated and proactive individual who is innovative and passionate about making a difference with at least two years’ experience in a finance and administrative role. The candidate will have excellent project management skills, be a confident communicator and an organised self-starter. This role provides a fantastic opportunity to grow and develop significant skills.  

KEY ACCOUNTABILITIES

Finance

• Input fundraising income on the accounting system and fundraising database ensuring accuracy in reporting and maintaining up to date records 
• Analyse reports from fundraising platforms for input to accounting system and fundraising database
• Keep the team updated on donations received in order to ensure all donors thanked
• Pay all Invoices received and input these and other payments to the accounting system (Xero) and file appropriately
• Prepare month end reconciliations (including bank reconciliation on Xero)
• Participate in year-end audit process to include responding to auditor requests 
• Pay invoices and take accountability for chasing late payments 
• Prepare files on Xero for quarterly VAT returns

Administration

• Manage personal mailbox, circulate emails as required
• Arrange and minute regular team and project meetings, circulate minutes and chase actions
• Booking of any external venues for meetings as required
• Act as a key contact in signposting relevant enquiries to individuals within the charity 
• Take accountability for the ordering and purchasing of stationery
• Manage contracts with the Charity’s suppliers, ensuring value for money and dealing with any issues as they arise
• Arrange quarterly board meetings and sub-committees, preparing agendas and supporting papers. Attend meetings as required and produce minutes, accurately recording the content of meetings and sharing as necessary
• Keep a track of grants application forms, applying criteria to decisions and general administration in relation to the grant and awards process
• Ensure all the Charity’s policies and procedures are maintained and reviewed accurately, and appropriate bodies notified of changes
• Keeping the Google Drive up to date, creating an easy to file/find system
• Arrange DBS checks and contracts as required
• Any other duties as required

PERSON SPECIFICATION 

Experience 

●Administration, finance and customer service experience 

●Record input and maintenance

• Book-keeping experience, using Xero or other accounting software

Skills, knowledge and abilities 

Essential:

• Effective communication and interpersonal skills
• Excellent attention to detail and accuracy 

●Ability to juggle multiple competing priorities and stay calm under pressure

●MS Office including Word, PowerPoint

●Competent in the use of Excel including the use of formulas and data filtering 

●Numeric skills

●Knowledge of Google Docs including Google calendars, Google Hangouts

●Knowledge of computer accounting packages

●Ability to pay attention to detail and produce accurate work

●Ability to follow procedures and guidelines

●Ability to use initiative

●Ability to work as part of a team

●Ability to handle pressure and to work to deadlines

●Ability to work to performance targets

●Ability to deal with telephone queries in a professional manner

Desirable:

• Finance/ book-keeping qualification 
• Experience of using Xero
• Previous charity experience 
• Previous experience working with a Board of Trustees

Personal Attributes 

• A positive “can do” approach
• Self-motivated and reliable 
• Methodical and organised
• Flexible and resilient to change 
• Driven with a desire to strive for ongoing professional development 
• Respectful of diversity; sensitive toward others in their context, situation and challenges; pluralistic, open and understanding toward other people’s values, autonomy, and faiths demonstrates compassion and empathy; is courteous to others with respect for their situation, background, religion, gender and age 
• Committed to the values and ethos of the organisation with a passion for the cause of the charity 

Other

• Able to undertake some occasional work in the evenings and at weekends
• Able to travel in the UK if required
• Have your own professional indemnity insurance cover for £1,000,000 (copies will be required)

We are looking for an agile and enthusiastic individual, capable of absorbing key information quickly, as well as the ability to handle a diverse workload in order to meet the fast pace of the organisation. Fit4Life CIC is a small, ambitious charity working to bring about change. The ideal candidate will be a self-starter with strong communication skills and work well with a small team who shares our passion for making a difference to the lives of young people we work with.

APPLICATION PROCESS

Fit4Life CIC values having a diverse workforce.  We are committed to equality of opportunity and welcome applications from individuals from all backgrounds.

Please send a CV and covering letter (no more than 2 pages of A4) setting out your interest in and suitability for the role and highlighting why you'd like to work for the charity. 

The closing date for applications is 10am on Monday 28th September 2020. Successfully shortlisted candidates will be notified no later than Friday 2nd October 2020. Interviews will be arranged with successful candidates on either Thursday 8th or Friday 9th October 2020 and will take place via video call with the aim of starting the contract on Monday 19th October 2020 (depending on DBS clearance checks). 

Please note we will only consider applications with both a CV and covering letter and applications will only be accepted from those with the right to work in the UK with a valid passport/visa.

Applications from recruitment agencies will not be considered under any circumstances.

The Post holder will have day-to-day responsibility for the organisation’s finances and in providing timely financial

information to the CEO, staff team and Trustees whilst ensuring all financial and compliance requirements are met.

You will have appropriate finance qualifications (ACCA, CIMA, AAT) and experience and be confident leading the

finance function and a number of income sources.

We are recruiting for a new Finance & Administration Officer role to suit a skilled and ambitious person who would relish the chance to play a key role in the central team supporting the organisation to deliver our varied and impactful workload.

We work with over 6,000 people each year to tackle inequality in Brighton and Hove, delivering community development, equalities and youth work to create community-led solutions.

We are at an exciting time of organisational growth as we lead a new citywide partnership overseeing both community development and engagement work across the city and expand our youth work delivery.  However, many communities that we support are experiencing serious challenges as a result of Coronavirus, and it is vital that we adapt our delivery to meet growing need.

We are looking for an organised and detail orientated individual with a willingness to learn and collaborate with others.

The role is a chance of joining a skilled and dedicated team where there is the opportunity to develop your finance and administration skills and build solid experience working across a wide range of areas within the charity sector.

For the right candidate, this role will offer a fulfilling working opportunity and the chance to make a significant difference to the people of Brighton and Hove, and beyond.

As the representative body for homelessness, housing and support services in Wales we aim to make a big difference to people's lives. We're looking for a new Finance Manager to work as part of our small team of friendly, enthusiastic and supportive staff help us to end homelessness in Wales.

Our ideal candidate will possess relevant accountancy qualifications, demonstrate exceptional organisational and interpersonal skills, have experience in using excel and finance packages, and the ability to clearly communicate financial information to staff and Board members.

We are a small and friendly team, we support flexible working practices and provide 30 days annual leave per year (pro rata), a generous pension contribution, life insurance, and an employee assistance programme with free counselling.

• This is a part-time role, working 17.5 hours per week (0.5 FTE)
• The salary is £16,065 per year (based on a full time salary of £32,130)

Application deadline: 00:01 on Monday 5th October