*Please note that this role is currently homeworking under current circumstances, but would normally be office based in London*

About FareShare

FareShare is the UK’s national network of charitable food redistributors, made up of 18 independent organisations. Together, we take good quality surplus food from right across the food industry and get it to almost 11,000 frontline charities and community groups. In 2019/2020 24,074 tonnes of food were redistributed by FareShare Regional Centres and FareShare Go nationwide, our charity network serves 933,178 people every week.

Hunger is a growing issue in the UK and while there is surplus food that is otherwise going to waste, we believe that this food should be used to feed people first.

FareShare’s Strategy & Vision

Vision: We have the vision of a UK where “No good food goes to waste”.

Mission: To use surplus, fit for consumption, food to feed those who are vulnerable in the UK by supporting front line charitable organisations that tackle the cause and not just the symptoms of food poverty.
Our Purpose: We are doers. We are a community. We change lives.

Our Values: 

Passion – for our cause and the challenge that lies ahead

Ambition – to go the extra mile and drive the change that must happen

Respect – for ourselves, each other, our volunteers, our partners and our beneficiaries

Collaboration – it’s only by working with others that we can be stronger

Focus – on providing the best service possible so that we deliver and achieve the most for our clients/customers.

The Role

You will be responsible for the effective and efficient running of the finance department. This will include managing the finance team, planning and scheduling their work, monitoring organisation and individual cost centre performance, preparing monthly management accounts and building on the financial systems and controls already in place. You will also be responsible for all financial planning and external reporting.

FareShare’s finances have grown rapidly in line with our mission and due directly due to the pandemic. We are seeking someone who has the capacity, experience and appetite to grow with us and ensure that we manage our finances to ensure a sustainable organisation.

The role is part of the organisation’s Leadership Team.  

There is scope to develop this role; the position is seen as key to ensuring FareShare’s continuing success.

Key Responsibilities

• Supervising staff in the finance team
• Planning and scheduling the work load of the finance team
• Managing the department to agreed departmental Key Performance Indicators
• Maintaining a good relationship with other members of the Leadership Team
• Ensuring that the support given by the finance team to the rest of FareShare is of an agreed quality in line with agreed internal service levels
• Ensure that all departments have recognised business partnering support 
• Ensure that monthly management accounts are prepared to an agreed timetable:
  • for the organisation as a whole
  • for individual budget holders and depots and
  • for specific projects and restricted funds. 
• Discuss the results with budget holders and project sponsors to encourage their interest in them and to understand variances.
• Ensure that yearly budgets, quarterly forecasts, medium term financial plans  and monthly cash flow forecasts are prepared
• Preparing draft year-end financial accounts prior to audit
• Manage the external audit process
• Prepare quarterly VAT returns (with non-business and partial-exemption issues)
• Ensure that the Fundraising Team is adequately supported and any necessary financial reports
• Maintain and develop sound accounting controls and systems
• Ensure that there is a resourced development plan to fully use the potential of the organisation’s new accounting system
• Prepare and present regular reports for the Finance Committee and Directors team
• Ad hoc reporting and other exercises as required
• Oversee the finances’ of the organisation’s trading subsidiary

The Finance Team (the people managed by the Head of Finance)

This role has four direct reports:

• Finance Operations Manager – this role manages a team of four transactional staff
• Business Partners/Management Accountants * 3 – these roles provide the planning, management accounting, business partnering and systems development capability.

Person Specification

As an employer committed to Equal Opportunities, these are the criteria that we consider either as being essential or desirable in this role.

Skills, knowledge and experience - essential

1. A formal accountancy qualification (fully qualified) from a recognised accountancy body.
2. Ability to manage a team and schedule their workload
3. Excellent communication skills – both verbal and written
4. Excellent organisational skills
5. Excellent Excel and MS office skills.
6. Working with a structured and methodical approach to tasks and have the ability to identify risks and recommend actions to mitigate these
7. A proven track record of building and developing effective working relationships with team members, within an organisation and external contacts
8. Experience of delivering concise and accurate reports to outside stakeholders, such as funders, to deadlines
9. Experience of liaising with auditors
10. Self-motivated and pro-active in seeking out answers

Skills, knowledge and experience – desirable

1. Knowledge of Charity SORP and reporting
2. Experience of multi-site reporting and controls
3. Experience of working with volunteers

Values and behaviours

• Flexibility and ability to work well as part of a team and alone.
• A commitment to Equal Opportunities.
• An understanding of, and empathy with FareShare’s mission and strategy.
• Versatile, adaptable and enthusiastic approach.
• Intellectual with a strong commercial acumen

Please apply via our website, submitting your CV and Cover Letter

BEACON OPERATIONS MANAGER

The Beacon Scholarship, operated by The Beacon Equity Trust, is a leadership development programme started in 2009 that grows and delivers 'change-makers'. Currently operating in top secondary schools in 4 sub-Saharan countries in Africa and in UK universities, we find young people with leadership potential who have financial need; provide them with access to the highest quality education; offer leadership training and 'high-touch' mentoring; and create a vertical pathway for transition into leadership positions. The vision is to develop a group of ethical change-makers who have a ‘multiplier effect’ to generate positive social change.

Beacon Operations Manager is a contractual role suited to an individual ideally with African origin or exposure, based in Southeast England who wants to work from home. The role combines the challenge of working in a small, focused team delivering a unique international scholarship programme, with the satisfaction of seeing the positive social impact that comes from nurturing leadership potential in very bright young people. As the Operations Manager you’re at the centre of the action, co-ordinating workflows and communicating a programme that supports young people to realise their potential. In a new, developing structure you will report to a General Manager (currently managing operations), working alongside international colleagues, and over time become responsible for a small team which monitors Scholar performance.

Your Responsibilities

1. Managing day-to-day operations, including Scholar recruitment; virtual events; scholar evaluation; web comms and updates; Beacon document templates and Google Drive filing system.
2. Communicating details of programme events to Scholars and the Beacon Community at large.
3. Responding to enquiries and actively marketing the Scholarship by email.
4. Liaising with a Target Sheet Mentor (TSM) Team Leader to oversee Scholar performance.
5. Managing all Beacon policies and overseeing high quality implementation of any specific tasks that arise in our fast-moving environment.

Requirements – ‘What we need’

• Experience – 2-3 years operational experience in a start-up, social enterprise, or large organisation
• Graduate – undergraduate degree, minimum 2:1
• Flexible working – this is not a 9-5 job and is across different time zones; we do not have an office or direct supervision structure and expect work to be done in a timely way based on a schedule of deliverables; you’ll need to be comfortable working from home and sometimes during non-office hours, including occasional weekends when required; we estimate a working week of about 35 hours a week in total
• Technical competence – MS Office Suite proficient (Outlook, Word, Excel, and Powerpoint); Google Drive; back-end Joomla html website software (which can be learned), and video software
• Location/Base – should live and operate within a 30-mile radius of Beacon HQ (in Reigate, Surrey)

Requirements – ‘What you are’

• Team before individual – friendly and empathetic, keen to work with young people and team members from different cultures
• Entrepreneurial problem-solver – a ‘get things done’ attitude; resourceful, with a willingness to juggle workloads, try new things and continually re-examine processes
• Detail-orientated – our processes are unique and complex, requiring meticulous care over reporting and written documentation, with appropriate and timely follow-up
• Organised and timely – we operate to strict deadlines, and it is important work is carried out efficiently, with clarity and on time
• Excellent communicator, both orally and in writing – confident with the technicalities of email, video-calls and writing blog posts; and comfortable communicating with stakeholders across the organisation, from scholars, teachers and university staff to country reps and trustees
• Planner – our work requires extensive forward planning – you’ll need to see what the future looks like, and make sure all stakeholders are booked into meetings, appointments and commitments well in advance

Please reply with CV and cover letter. Applications which are just generic cover letters or CVs without covering letters will not be considered.

Background to the role:  Suzy Lamplugh Trust is the UK’s pioneering personal safety charity and leading stalking authority, established in 1986 following the disappearance of 25-year-old Suzy Lamplugh whilst at work. We work towards creating a society in which people are safer - and feel safer - from the prevalence of stalking, harassment, aggression and violence, achieved through supporting people; education; and campaigning.

We are looking for an ambitious, dynamic leader who will lead a range of operational services ensuring we continue to be the leading stalking and personal safety authority in the UK.   This is a fantastic opportunity for someone with strong operational experience, to develop the strategic direction of a national service, working as part of  the senior leadership team to embed a strong vision for the future of the service. Working as leader in the field you will need to be able to think on your feet and work in a fast paced, ever changing environment. 

Our operational services include the national stalking helpline advice and advocacy service which offers support and advice to thousands of victims of stalking every year.  Caseworkers advocate on victims’ behalf with police, social services and other statutory or victim support agencies.  We also run London Stalking Support, a specific service to provide advice and advocacy for victims in London, including the development of a trauma-led approach to advocacy. We are also a key partner in the London Stalking Threat Assessment Centre, a proof-of-concept intervention programme for stalking perpetrators, in an interdisciplinary setting involving partners from the health and criminal justice services. We have responsibility for both project management and advocacy.  

This role is normally based at our office in London. However, please note that in line with government Covid-19 advice, the role may initially be working remotely. Once restrictions allow, we would expect this role to be worked flexibly, with a mix of remote and office-based working, with at least two days in the office. Regular travel to other locations across London, including the Stalking Threat Assessment Centre, will be required. Travel to other locations in the UK may also be required occasionally.

We welcome and encourage applications from people of all backgrounds and particularly welcome applications from candidates with lived experience of the issues the Trust tackles.

Overall purpose of role:

• To ensure robust delivery and strategic development of operational services across the Trust, with specific focus on the National Stalking Helpline, advocacy service, Stalking Threat Assessment Centre, and London Stalking Support Service.
• To ensure the safe and effective delivery and development of the Trust’s provision for victims of stalking.
• To represent the Trust externally as a leading authority in stalking and personal safety  
• To be a key part of the Trust’s leadership team delivering the vision of the Trust, deputising for the Chief Executive as required.
• To promote the work of Suzy Lamplugh Trust including the National Stalking Helpline and advocacy services, strengthening our voice as an authority on stalking and personal safety - both at work and in everyday life.

Please refer to attached Job Description and Person Specification. 

To apply, please submit your CV and covering letter, addressing the shortlisting criteria. Applications without a covering letter will not be considered.

If you do not receive a response within 3 weeks of the closing date, please assume that on this occasion your application has not been successful.

First-round interviews are expected to take place on Thursday 24th or Monday 28th June 2021.

The organisation

Worldwide mental health conditions are increasing and depression alone is on track to be the leading disease burden by 2030. The world is not yet equipped to handle this growing crisis, especially in low and middle income countries. The global COVID-19 pandemic has only increased the urgency to improve access to, and investment in, mental health care for all.

United for Global Mental Health is dedicated to creating a world that enables good mental health for all. We focus on what will make the most difference to global mental health, and we build whatever it takes to make that happen.

We ​unite: c​ampaigners, practitioners, national organisations, businesses, people with lived experiences, funders, researchers, governments, and international bodies so that they can learn, collaborate and make greater progress together.

We ​incubate​: Designing and setting up the initiatives that will make the most impact on global mental health and helping them to grow and ultimately flourish independently.

You are financially literate, highly organised, confident, and self-directed with experience working in the charity and/or development sectors.  You will be comfortable working with the leadership team and trustees.  This will require prioritising their varying demands whilst always keeping the charity strategy and objectives front of mind and seeking support and council as needed.

You will enjoy being involved in all aspects of an organisation and understand how all the operational elements fit together.  You will appreciate that these elements are dependent on each other in order for an organisation to be successful. It is essential that this role is filled by someone with either an interest in or experience of the financial and operational needs of a small and nimble organisation.

The Role

The purpose of this role will be to ensure the organisation has an effective financial model and is reporting regularly internally and externally, and effective operations systems and processes in place including on HR and IT to support both core organisational functions and the integration of this work across projects. You will be supported in this role by the organisation’s Operations Assistant.

This includes the following responsibilities:

Finance

• Work with the outsourced finance function to:

  • Manage budget planning and monthly management and cash flow reporting to monitor and review progress against the budget, ensuring management information aids effective 

  • Manage the Charity’s financial systems and policies, ensuring appropriate financial safeguards and internal controls are operative to achieve financial objectives

  • Produce annual accounts for the Charity that are compliant with relevant accounting regulations

• Lead tracking of and reporting on restricted and unrestricted funds in partnership with the fundraising team

• Manage payroll and pension payments

• Manage the organisation’s bank account / bank mandate and pay runs in partnership with the outsourced finance function

• Manage all financial aspects (including filing annual tax documents) of the 501c3 US not-for-profit entity

• Grant-based budgeting and reporting: support project leads to set up grant budgets, track performance against budgets, and support grant requirements in relation to financial reporting; this will include setting up new and improved tools and reports to support this area

• Risk control: regularly review finance controls and update as needed to minimise exposure to financial risks includes checking adherence to finance policies related to income and expenditure; maintain the organisation’s risk register.

• External contractor coordination: manage relationships with third party suppliers such as professionals supporting the organisation with the outsourced finance function, audited accounts, banking, etc.

• Policy and process: Updating and implementing new policies and processes as relevant for the above activities

HR

• Ensure effective implementation and continual review of a people strategy to enable all staff to achieve their fullest potential, and in support of good physical and mental health 

• Manage any external HR consultants or tools (e.g. BreatheHR) deemed necessary

• Line management: responsible for the performance management of the Operations Assistant; this will include managing their learning and development and coordinating their workload

• Record keeping: update and maintain HR records whilst maintaining confidentiality requirements

• Performance management: supporting the leadership team in tracking staff development and performance management including setting up relevant processes and tracking mechanisms

• Recruitment: supporting and coordinating recruitment activity as needed.  Including ensuring compliance with salary bands and ensuring fair and equal pay policies adhered to.

• HR queries: being the main point of contact for HR related queries and delegating to relevant managers as needed

• Staff absence: tracking annual leave, sickness and other absence in line with existing policies and setting up new policies as needed

• Team handbook: maintain, update and regularly update the team handbook including regular review of compliance and relevance of existing policies

Legal & Governance 

• Contracts (staff, suppliers and clients): maintain relevant templates and support other team members in setting up contracts for new recruits, suppliers and clients

• Board: Lead preparation and delivery (with the CEO) of board papers and follow up to meetings to deliver all action points

• Companies House & Charity Commission: Track deadlines and ensure compliance with relevant reporting requirements

• Manage all governance aspects (including policies, procedures, and board reporting) of the 501c3 US not-for-profit entity.

IT

• Data security: Implement and maintain relevant GDPR policies; implement and regularly review data security policies to ensure cyber security, data protection and legal compliance

Essential Requirements:

• Demonstrated financial literacy (degree or qualification in accounting, business, economics, finance, or a related field is preferred but not required)

• Experience with charity accounting and governance

• 10+ years of relevant experience

• Advance experience of accounting software packages (ideally Xero), including strong Excel / Google Sheets skills

• Understanding of data privacy standards

• Strong communication skills - verbal and written

• Strong planning skills including attention to detail, critical thinking, multi-tasking and problem solving

• Ability to work collaboratively and flexibly to achieve outcomes and a keenness to add value to the organisation’s culture and ethos

• Experience of working in a small, entrepreneurial team

Ideally, this role will be filled as soon as possible, so applications will be reviewed (and interviews organised) on an ongoing basis. Early applications are encouraged.

Since 2008, Clan Childlaw has provided specialist outreach legal representation services for children and young people in Scotland. With a team of skilled and experienced lawyers, Clan has witnessed first-hand situations where broad changes to a law or policy (and its implementation) would help improve outcomes for children and young people.

Clan aim to improve the life chances of the children and young people across Scotland by ensuring they have access to the legal advice they need as well as securing the recognition and enforcement of their rights in Scots Law. They do this through their work in representation, learning and development, and policy.

Clan Childlaw believes children and young people should have the opportunity to express their views freely in all matters concerning them and have the opportunity to be heard and represented in any judicial and administrative proceedings affecting them. They also believe children and young people in need of legal advice and legal representation should be able to have a lawyer of their choice as well as knowing their rights with access to information and guidance about their rights, how to exercise them and how the law affects them. Clan are passionate about the law protecting and strengthening the rights of children and young people under the UNCRC.

Following a sustained phase of growth, Clan Childlaw aims to consolidate its position to ensure continuity of service delivery. As an organisation, Clan will work to #KeepThePromise and play their part in driving change identified in the Independent Care Review in Scotland. They will also work to strengthen their foundations to ensure continuing service delivery and this will be underpinned by the implementation of a new fundraising and finance strategy. This new strategic approach will build financial support for their work through a variety of sources including self-generated fundraising income.

Clan’s success means that they need to grow at their core. More services and more people, have required the need for better systems, processes and operational performance. The Head of Operations will meet this need through taking responsibility for the core central functions of HR, Procurement, administration, operational finance, IT, faciliites and recruitment.

Reporting to the CEO and Deputy CEO, they will line manage four staff to provide operational support to the Executive Team, Board and colleagues. With three years experience in operational management (ideally at a non-profit) you’ll be a self-managed all-rounder that “gets things done”.

How To Apply

Please contact BTA to request an information pack, full job description and person specification.

You are advised to get in touch well in advance of the closing date to give us time to consider your application and pre-interview the strongest applicants.

Closing Date: Midday, Monday 5th of July

Interview Dates: 12th of July

This search is being conducted exclusively for Clan Childlaw by BTA (Bruce Tait Associates). Our leadership team have all worked in the voluntary sector and we use this experience to match organisations and individuals to create great appointments.

Job Title: Head of Operations and Development 

Salary: Starting salary of £47,250 (non-London)

Hours: Full-time

Locations: Portsmouth / Southampton / London / Remote 

We are working in partnership with Human Rights at Sea, a leading UK-based international NGO with a singular vision to end human rights abuse at sea. They are committed to upholding human rights protections at sea and developing effective routes to social justice by acting as a global catalyst for collaborative change through research, advocacy, investigation and transformative initiatives. 

We are supporting them to appointment a Head of Operations and Development, who will form a key part of the Senior Leadership Team and play a strategic role in developing stakeholder engagement. The postholder will lead the development, implementation and evaluation of key projects and strategy, which supports the organisation’s vision, strategy and business plan.

The successful candidate must demonstrate:

• A resilient nature and loyalty to the organisation and cause
• Proven experience in civil society, human and labour rights, donor management and international affairs, preferably developed through an ethical business, charitable or NGO setting
• Experience of developing and delivering strategic advocacy, projects and plans for short, medium and long-term objectives
• Experience of working in small and highly motivated mobile teams through periods of change, uncertainty and continuous challenge
• Proficiency in managing expectations of both internal and external stakeholders

We are seeking an individual who can rapidly re-task and re-prioritise while maintaining professional effectiveness, while being a champion for the organisation. The ability to be field-based and spend time overseas, sometimes at short notice, for working periods of up to 2-4 weeks is expected.

For a confidential discussion please contact Adam Stacey, Director at Charisma.  Applications for this role are via the Charisma Charity Recruitment website.

We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. 

Applications will be reviewed on a rolling basis and the role will be closed when a suitable candidate is found, therefore please apply without delay.

Job Title:  Head of Operations and Development

Hours:  Part-time, 3 days per week

Salary: c.£50k FTE

Location: Presence required on-site but flexible with some homeworking

Reports to: Board of Trustees

We are working in partnership with a charity that delivers a counselling and psychotherapy service based in central London, providing talking therapy to the local community as well as London-wide. They are seeking a Head of Operations and Development to lead the team of staff and volunteers and manage the organisation. The postholder will work alongside the Clinical Lead, who also reports directly to the Trustees, and will ensure that the organisation can effectively support the delivery of counselling services. They will also ensure that contracts and other income streams are managed, as well as seeking development opportunities to meet local need.

The successful candidate will be able to demonstrate:

• Understanding of the counselling and psychotherapy system as well as health and social care structures
• Proven track record of leadership in a similar organisation, with a flexible style
• Proven track record of developing and implementing strategic plans – ideally in a charity, professional society, health or counselling care organisation
• Strong understanding of financial management
• Strong customer or client orientation coupled with strong commercial acumen
• Strong track record of identifying and securing funding, as well as maintaining relationships with funders

We are seeking a strategic, enthusiastic, and collaborative self-starter, who takes a pragmatic approach to leadership. The individual will be able to work flexibly and fit in with the time constraints of others. They will be politically astute, with high achievement standards, and strong interpersonal and influencing skills.

If you feel you have the skills and experience to succeed in this role and are excited about the opportunity, we would love to hear from you.  Please submit your CV with a supporting statement, to Adam Stacey, Director, Charisma Charity Recruitment.

Quote our reference JO2833.

We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. 

Due to the nature of the role, we reserve the right to close the advert early, so please apply as soon as possible.

Deadline for applications: Please apply ASAP.

Part-time (28 hours per week) and based at our Kendal Office at Murley Moss, Oxenholme Road.

Starting Salary: £45,399 per annum pro-rata (£36,319, 0.8 F.T.E.)

Thank you for your interest in the position of Head of Finance and Operations at Friends of the Lake District, this is a newly created role and you will be joining the charity at an exciting time in its development. We are an independent charity and the only membership organisation dedicated to protecting and enhancing Cumbria's landscapes. We believe that the Lake District offers some of the most spectacular and precious landscapes in England. We take action to protect and conserve the natural beauty of these landscapes for the benefit of visitors, local communities, wildlife and habitats.

The Head of Finance and Operations will be a critical role within the organisation and will report directly to the Chief Executive. The post holder will operate at a strategic and operational level, taking overall responsibility for the financial management, human resource planning and operations of the charity.

We are looking for someone who will lead on all activities related to strategic planning and analysis, reporting and forecasting, profit planning and workforce management. Providing timely, accurate, and relevant financial analysis the Head of Finance and Operations will identify improvement opportunities, develop plans and drive projects forward.

To be successful in this role you will need to be a qualified accountant (or QBE) with experience of leading change, building organisational capability and driving performance, with demonstrable experience across finance, HR, IT and operations.

You must demonstrate a passion for the Lake District and Cumbrian Landscapes and an understanding of the work and aims of the Charity in advocating for and protecting these landscapes. A willingness and ability to work flexible hours is required, including occasional evenings and weekends.

See our website for an application pack and for more information about this role and about Friends of the Lake District. For further information or an informal discussion about the post please contact Douglas Chalmers (Chief Executive), contact details can be found on our website.

Deadline for applications:  Wednesday 23rd June 2021, 5pm

Please email your application form or post (marked Private & Confidential) to Jodie Lucas-Jones, Office Administrator, Friends of the Lake District, Murley Moss, Oxenholme Road, Kendal, LA9 7SS. Please note we do not accept CVs.

Interview date:  Wednesday 7th July 2021 via Zoom.

This critical new role has responsibility for ensuring UKGBC’s operations are efficient, effective and integrated across all functions. 

An exciting time to join UKGBC where we are growing fast in profile, size, and impact, and moving to a more geographically distributed working model. This position is of signficant influence and responsibility within UKGBC and touches on all aspects of our mission. We are a purpose-driven, dynamic and ambitious charity made up of a team of over 30 individuals who are all passionate about working together for a better built environment.

The role

This is a new role within a small but impactful organisation, reporting directly to the Chief Executive and working closely with all members of the Leadership Team. We are seeking an experienced operational leader to help take the organisation to the next level in terms of robust planning and financial process and ensuring a positive and connected culture with a focus on professional development.

This is a critical role with responsibility for ensuring that UKGBC’s operations are efficient, effective and integrated across all functions. It will suit an individual with significant operational management experience and a strong track record of delivering effective support at all levels. The role will own and coordinate the complex business planning and budgeting process, and ongoing implementation and reporting, providing support to the entire team and working closely with the CEO, Leadership Team and existing Finance, People & Operations team. The role will be responsible for ensuring we have people, systems, and processes in place for attracting, supporting, developing and retaining talented people, including improving our processes and culture around performance management, learning and development, and internal communications.

Our lean ‘core’ support team is the glue that holds together our diverse programmes, so the Head of Finance and Operations will need to be an incredibly strong project manager, an excellent communicator, and an empathetic people person with a problem-solving can-do attitude.  As a small purpose-driven organisation, it’s crucial that all roles on the Leadership Team are able to operate strategically and also be hands-on when necessary, adopting a constructive and problem-solving attitude.

Part 1 - Charity Overview

UKGBC is an industry-led network with a mission to radically improve the sustainability of the built environment.  It is a charity with over 500 member organisations spanning the entire value chain, we represent the voice of the industry’s current and future leaders who are striving for transformational change.

We collaborate to advocate, enable and inspire accelerated leadership and action, primarily by business and government, on climate change, resource use, nature & biodiversity, health & wellbeing and socio-economic impact

We also engage our members in advocating a progressive message to government, informing and influencing policy at national and local levels.

Our vision is a built environment that enables people and planet to thrive by:

• Mitigating and adapting to climate change
• Eliminating waste and maximising resource efficiency
• Embracing and restoring nature and promoting biodiversity
• Optimizing the health and wellbeing of people
• Creating long-term value for society and improving quality of life

Part 2  - Job Description

Job title: Head of Finance & Operations

Department: Finance & Operations

Line Manager: CEO

Location: Anywhere in UK, but with requirement to spend agreed amount of time weekly in UKGBC office in London. (Currently fully remote working due to Covid-19). 

Purpose of job

Scope of job (dimensions)

The purpose of this role is to oversee all aspects of operational management, ensuring efficient and effective deployment of UKGBC’s resources to maximum impact. Working alongside the Chief Executive and Directors as a business partner, this role serves to coordinate the annual planning, tracking  and delivery of financial, people and workplace outcomes enabling the organisation to achieve its important mission.

People  (eg. headcount)

Team of 3 - with 2 direct reports

Financial (eg. budget)

Oversight of UKGBC’s budgeting, accounting and financial management.

(>£2.5m income; similar costs)

Other

Full Time Permanent Role

Principal Accountabilities (e.g. key responsibilities and projects)

Leadership team & governance

• Participate fully as a member of the leadership team (alongside the Chief Executive and Directors of UKGBC), providing hands-on operational management for all functions of the charity, ensuring work is delivered efficiently and to maximum impact
• Provide ongoing support to all members of the Leadership Team on finance, HR, project management and operational matters and own the coordination of central management initiatives to maximise efficiency in decisions that seek Leadership Team input
• Support the CEO with preparation for regular Board and Committeee meetings, attending these where appropriate, and preparing for them by drafting relevant agendas and papers including financial trend analysis, strategic risk review and mitigation plans etc
• Maintain the organisational risk mananagement process including regularly updating the risk register and coordinating the delivery of associated mitigation actions.  
• Review the composition and effectiveness of the regular Operational Management meetings and take on responsibility for chairing, setting agendas, tracking progress, and implementing key actions.

Strategy & planning

• Own and coordinate the process of annual business planning and budgeting for the whole organisation, continuing the transition to a more integrated planning process rather than functional plans and programmes
• Lead the identification of suitable KPIs for management, impact and outcome purposes and evaluate performance by collecting, analyzing and interpreting data and metrics, reporting these regularly to the LT, team, and Board of Trustees
• Measure effectiveness and efficiency of operational processes both internally and externally and find ways to improve processes, reduce costs and maximise impact
• Impact measurement - working closely with the CEO, Directors, and communications team, lead the collection of timely and meaningful data and information to evaluate outcomes and impacts of UKGBC activities and programmes, to validate the progress we're making towards our mission

People and culture

• Ensure that UKGBC’s HR procedures are best-in-class, and manage the liaison with our external HR advisor (provided voluntarily by a UKGBC member)
• Ensure that all staff are professionally managed, as well as conducting a regular reward  benchmarking exercise to ensure that they are being fairly remunerated
• Design and implement a suite of professional learning and development opportunities for UKGBC staff, with a view to growing talent and experience across the team, and providing an enriching culture of learning across the organisation
• Manage other staff benefits, including the pension scheme and life insurance, and the organisation’s general insurance policy
• Establish policies that promote company culture and values across the whole team, playing a key role in designing effective team gatherings (team meetings, Away Days, learning days etc) and internal communications
• Efficient line management of employees within people, finance and operations

Budgeting & financial management

• Lead the preparation of an annual budget and support the Finance & Ops team in preparing accurate monthly management reports, updating forecasts, preparing for the annual audit
• Provide an effective and efficient ‘hands on’ accounting, financial information and reporting service to the organization.
• Develop and maintain an appropriate financial policy framework to guide financial management.
• Lead the management of the organisations current and deposit bank accounts to optimise flexibility and financial return.
• Ensure compliance with legal, statutory and Charity Commission requirements for financial management and reporting.
• Manage the process by which UKGBC enters into financial contracts and agreements and ensure that these are appropriately documented.
• Assist budget holders by bringing greater consistency to scoping and costing activities, pricing methods or time-tracking systems
• Optimise the digitisation of applicable processes including expenses, invoicing and banking.

Workplace and ways of working

• Act as the organisational champion for hybrid flexible working arrangements for UKGBC colleagues - working closely with the People Manager and Finance Manager to provide high quality technical support and collaborative culture to maximise productivity
• Ensure the provision of suitable and cost-effective office accommodation.
• Manage the organisation’s facilities and supplies to ensure a well-equipped, safe and comfortable working environment
• Oversee the organisation’s ICT strategy, policy and procedures including the setting of budgets, procurement of equipment, and licensing of software for varying business needs includeing conferencing and events
• Sponsor the organisation's own sustainable operations strategy working closely with and championing the work of the existing Green Team
• Manage relationships with suppliers, ensuring that they are always mutually beneficial and effective from all sides including scoping, tendering and managing key outsourced requirements

Decision making authority (eg strategy – impact on business; customers/stakeholders; people – leadership and teamwork; process – operational effectiveness and controls

Without reference:

• HR procedures
• Staff management, objective setting and appraisals
• Operational decision-making
• Supplier selection and management

With reference:

• Financial strategy and management accounting
• Budget preparation and cashflow forecasting
• Major investments or unbudgeted costs
• Recruitment

Key competencies

Essential

• Honesty, integrity and the highest standards of probity
• Passion for UKGBC’s mission and a personal drive to succeed
• Ability to build capacity and motivation in a team at different stages in their careers
• Outstanding project management skills and strong attention to detail
• Emotional intelligence, and a keen interest in how to get the very best from people
• Strong understanding of financials, budgets and operational finance
• Analytical skills, with a keenness for data analytics, and performance measurement
• Ability to remain informed of changing regulatory requirements, and understand contractual risks and legal documents
• Excellent interpersonal skills and ability to work with a wide range of stakeholders
• Exemplary standards of quality, accuracy and timeliness
• Excellent written and verbal communication skills
• Aptitude in decision-making and problem-solving
• Strong IT and digital capabilities, with a keen eye for new technology solutions on the horizon

Desirable

• Tech-savviness would be a distinct advantage

Knowledge, experience and qualifications (minimum requirements for the job)

Essential

• Extensive business planning, business operations and project management experience
• Experience developing, tracking and achieving KPIs
• Experience of heading up a business support team that delivers high quality service to senior leaders
• Experienced people manager, with an understanding of human resource management and professional development
• Experience of the management of ICT and related office functions.

Desirable 

• Experience of reviewing contracts
• Experience of charity governance and reporting requirements
• Experience of using QuickBooks, Sharepoint and Salesforce.
• Some knowledge of Company Law, Taxation Law & Charity Law desirable.
• CCAB qualified, with accountancy, cash and budgeting qualifications and experience

Terms & Conditions 

Place of Work: Anywhere in UK, but with requirement to spend agreed amount of time, weekly in UKGBC office in London. (Currently fully remote working due to Covid-19).  

Hours of work: 37.5 hours; normally 9am – 5.30pm

Holidays: 28 days per annum pro rata, plus 3 days Xmas closure, plus public holidays 

Salary & benefits: £60,000 to £70,000 salary based on experience, enhanced pension contribution, and BUPA Cash Health Plan scheme

Length of contract: Permanent

Start date: ASAP

Apply now by sending a copy of your CV and a covering email explaining in no more than 250 words why you would excel in this role and the earliest date you could start. Applications will be assessed from Monday 7th June until the suitable candidate has been appointed, so we encourage interested candidates to apply as early as possible.

UKGBC is committed to providing equal opportunities to all existing and prospective employees. We aim to be inclusive to everyone regardless of ethnicity, religious beliefs, gender, marital status, age, disability, sexual orientation or political beliefs.

ACEVO, the membership network for civil society leaders, is looking for an experienced, capable finance colleague to join our small, vibrant team as our head of finance and operations.

We want a leader who shares both our vision of supporting and inspiring fellow civil society leaders, and our values of being member-driven, connected, ambitious and honest. You'll be good with all areas of finance, from budgeting to management accounts. You’ll be comfortable reporting to colleagues and liaising with the board, and managing our year end audit. You’ll be eager to use your knowledge and experience to work with the team to deliver our strategy.

You'll be an approachable manager who knows how to bring out the best in people. You'll be keen to play an active part in our senior management team to help shape and drive our activities. And you'll be flexible to be able to switch between accounts and IT, or between governance and HR.

We’re looking for

• A CCAB/CIMA  qualified accountant
• Experience of financial management including supervision of the key financial processing functions
• Knowledge and understanding of budgeting and financial planning
• Experience of providing management accounts
• Experience of staff management, performance review and recruitment

Also good, but not essential are:

• Experience of preparing statutory accounts in SORP format
• Experience of working with a charity’s trading subsidiary
• Experience of dealing with governance, and working with non-executive boards
• Experience of dealing with contracts and business relations

This is a full-time role ideally covering normal office hours, although flexible working will be considered.  We’re offering a salary of £50k, 28 days’ holiday a year and good pension benefits. You will be home based but with frequent visits to London to meet up with the team and attend events (one to three times a week when Covid regulations allow). In our most recent staff survey, 100% of our team said they enjoy their job and would recommend ACEVO as a great place to work.

The deadline for applications is 5pm on Sunday 27 June. Shortlisted candidates will be invited to a Zoom-based interview on Monday 5 and Wednesday 7 July, with second interviews for finalists being held on 13 July (this may be face-to-face if circumstances permit). 

Please see job description document for full details of the role and requirements.

We are hiring an experienced professional who loves a plan, a deadline and isn’t afraid to dive into the detail. They will work closely with our Programme Director as the beating heart of the operations, ensuring smooth delivery and a great experience for our young people.

Job requirements:

Culture & ethos

• Model and support the ethos and culture of the organisation

• Contribute to the value-driven ethos of the organisation

Operations

• Manage a budget, risk reporting and mitigation for delivery of our youth programmes. 

• Lead on the day-to-day operational requirements of our programmes, including coordinating events with schools, retreats and our internal team

• Use systems and processes to ensure a safe container for both staff and young people

Health and Safety, Risk

• Lead on policy implementation, health & safety and compliance, to ensure our programmes are always delivered safely

• Work with subject knowledge experts to ensure policies and processes are fit for use, updated regularly and used in day-to-day operations

Physical Spaces

• Collaborate with our sister organisation, Bertha Foundation, and the Operations Director around all physical spaces we use for programme delivery

• Lead on contractual agreements and risk assessments for physical space hire and use

Safeguarding

• Supporting organisational responsibility for safeguarding and planning for safe programmes

Dependant on prior experience, training will be offered to support the successful candidate to assume the role of Deputy Safeguarding Officer for the organisation

This is a Head of Department level role, with remuneration between £45,000 and £55,000 pro-rata based on experience. A 5% London weighting is included within this bracket as the role must be based in London.

This role is a full-time role, equating to 5 days/week. This role will be line managed by the Programme Director, and will have a probationary period of 3 months.

Additional benefits for employees include a 10% pension contribution, death in service provisions and the opportunity to opt into dental and healthcare benefits upon successful completion of a probationary period.

Additional requirements

• Subject to an enhanced DBS check with Bertha Earth. This post is exempt from the Rehabilitation of Offenders Act 1974

• We require two references, one from your current or most recent employer and another (if you have worked with young people that must be included)

• Strong reliable wifi connection whilst working from home

• You will be required to agree to and sign our code of conduct

• You must have the right to work in the UK

This role is based in our London office, and is eligible for hybrid working from home when appropriate. There is the expectation there will be touchpoints with the team required throughout the year that will have to be attended in person outside of London.

Frequent travel to our retreat locations and partner venues and schools may be necessary. The venues are currently in Monmouth, Hereford and Frome. Partner schools in 2021 are based in London. All reasonable travel expenses and accommodation for overnight stays necessary to perform this role will be reimbursed.

Location: Flexible: Chesterfield, London or homeworker
Hours: Full-time 35 hours per week
Salary: £52,015pa(London), £48,985pa (rest of UK)
Benefits: Read more about what we offer on our website
Contract type: Permanent
Travel: Regular travel to London and Chesterfield offices
Closing date: 29 June 2021

This is an exciting time to join us in People and Organisational Development (POD), where we're recruiting to new roles created following a review and restructure. This is an opportunity to lead a step change in our approach to people engagement and join our community providing support for people with arthritis across the UK.

Further information is provided in a Candidate Pack, which is available to download from our website.

Key requirements of the role

• Experience of developing and managing service standards related to people operations, or equivalent.
• Experience of managing and leading a people operations team or equivalent, developing members of the team to reach their full potential.
• Ability to lead and manage work to develop, implement and fully embed systems and processes related to staff and volunteer involvement.
• Proven ability to analyse and utilise MI and data insights to influence organisational thinking and inform strategic direction.
• An awareness and appreciation of the differences between staff and volunteer support and a willingness and ability to integrate where appropriate and retain distinction where necessary.

How to apply

To apply please provide:

1. a concise, up-to-date CV
2. along with a completed supporting statement demonstrating how you meet the key requirements set out in the job description and person specification for the Head of People Operations role
3. please include where you've seen this role advertised.

The recruitment team will anonymise your CV and supporting statement before forwarding to the shortlisting panel. This is to reduce any potential bias in the process.

Supporting statements should be no more than two sides of A4 and should summarise:

• How your skills and experience are relevant to the role.
• What style of leadership you would bring to the role and why.
• How you would prioritise your time in the first six months in role.

It is possible to apply for more than one post, if you feel you have the required skills and experience. To do this please submit one CV and a separate supporting statement for each role you are applying for.

Interviews

First interviews expected: 15 July on Microsoft Teams
Second interviews expected: 19 July on Microsoft Teams

About us

Arthritis causes pain, fatigue and isolation for 17.8 million people in the UK every single day. It can impact on the ability to work, our relationships and take away our independence. We don't accept this.

We are Versus Arthritis. We are volunteers, healthcare professionals, researchers and friends, all doing everything we can to push back against arthritis. We're reaching out to everybody with the information and support they need, funding vital research and changing the way society sees arthritis. Together we'll keep running, researching, in?uencing, volunteering, advising, chatting, baking, listening. We won't stop until no-one has to tolerate living with the pain, fatigue and isolation of arthritis.?

To achieve our ambition to ensure that one day no one will live with the pain,?fatigue?and isolation that arthritis causes, we want to be accurately reflecting the UK's diverse population. Currently 44% of our workforce are disabled or have a long-term health condition and 38% of our workforce have a direct relationship with arthritis. We are a Disability Confident Committed employer with an action plan to become Disability Confident Leaders soon.

We also are proud to offer working environments, technology,?spaces and practices that foster our 'Flex' principles of?collaboration, flexibility, inclusion?and wellbeing and all colleagues have access to our Employee Assistance Programme.

We are committed to becoming an anti-racist charity and we welcome applications from a broad range of ethnic groups.

Read more about what we do, working for us and what we offer on our website.

Happy to Talk Flexible Working

Versus Arthritis is a Registered Charity No: 207711 and in Scotland No. SC041156.

Watts Gallery Trust is looking for a highly motivated individual who is a qualified (ACA, CIMA or ACCA) accountant with significant strategic financial experience in an organisation of the complexity and scale of Watts Gallery Trust and able to provide strategic leadership and tactical delivery.

Key responsibilities will be strategic financial management, strategic and tactical Human Resources management, the organisation’s legal, regulatory and governance framework, its tenancy portfolio, its annual audit process, its investment fund, and key relationships with its insurance, legal and human resources advisors, and to provide strategic peer-to-peer Senior Management Team (SMT) support to the Head of Operations who has portfolio responsibility for IT, Risk, Safety Management, GDPR and Safeguarding.

Key skills and experience required are

• 5 years + board level strategic experience in a broad commercial or charity financial role.

• Experience of charity accounting.

• Experience of using Sage financial accounting software.

• Strategic line management experience of the Human Resources function with a strong understanding of best practice, including building team culture and people development.

• A detailed knowledge of the financial and regulatory context for charities and companies in the UK.

• A proven track record of successful financial, budgetary and regulatory control.

• Excellent oral and written skills, able to present complex propositions in a simple and clear style.

• A clear eye for detail yet able to get to the heart of an issue and propose workable solutions and improvements.

• An inspiring manager who can motivate their colleagues, manage their performance and support their development.

• Strong negotiating skills.

• Ability to work under pressure with a good sense of humour.

• An understanding of an interest in the arts and specifically the visual arts.

• A strategic understanding of IT management, planning and oversight is desirable.

A full Job Description, including Key Competencies and Person Specification, can be downloaded along with the application forms from our website.

Watts Gallery Trust is fully committed to equality and diversity and welcomes applications from all sections of the community. We actively encourage BAME and disabled applicants and value the positive impact difference has on our teams. 

ABOUT WATTS GALLERY TRUST

Watts Gallery Trust (WGT) is an independent charity established in 1904 to manage the legacy of George Frederic Watts OM RA, one of the leading artists of the nineteenth century. Today, Watts Gallery Trust is an Arts Council England National Portfolio Organisation that oversees Watts Gallery – Artists’ Village. Consisting of Limnerslease, the former home of artists G F Watts and Mary Seton Watts, the Grade I listed Watts Cemetery Chapel, designed by Mary Watts, the Pottery Building that formerly housed the Compton Potters Arts Guild, and Watts Gallery established in 1904 as the UK’s first single artist museum, the Artists’ Village is a leading regional visitor attraction. The Trust delivers an ambitious and far-reaching engagement and learning programme in prisons, in the local community and onsite, working to deliver its founders’ Art for All ethos with some of the most vulnerable in society. It also manages the Artist’s Studio Museum Network of 157 artist’s studio museums across Europe, and the thriving Watts Gallery - Artists’ Village, which is located in Compton, outside Guildford across 18 acres of Area of Outstanding Natural Beauty.

About the role

Our new Director of Operations will lead our core services for survivors of brain injury working with 13 boroughs across North and East London. Coming out of the Covid-19 crisis you will lead our services to develop and evolve building on the best of what we’ve done and what our members want for the future. We are well known for providing first class services that mix professional and high quality with personal and relational, ensuring that we meet the needs of every person as an individual. Building on our excellent reputation for quality services for people with a brain injury you will manage our relationships with stakeholders who are local authorities and CCGs currently but could include others in the future. As part of our Senior Management Team you will help to lead and embed a culture of opportunity and growth based on our strong values. 

About us

Headway East London is a charity supporting people affected by brain injury. Working across 13 London boroughs we offer specialist support and services for survivors and their family. We offer therapies, advocacy, family support and community support work alongside our day service: a community venue where people can make the most of their abilities and interests. We also promote awareness and understanding of brain injury by providing information to the public, and offering training to university students, professionals and businesses.  Our vision is to build a community where people with brain injury are valued, respected and able to fulfil their potential. 

A short description of what you will do…

• Provide strategic leadership to our core services including: a day centre, therapy team, community support workservice and case work team.
• Organise and oversee the effective administration and operations of the organisation.
• Review unit costs for our services and ensure full cost recovery across the service.
• Be an ambassador for the organisation, generating new opportunities and service development with senior stakeholders.
• Take a key role in the leadership of the organisation as part of the Senior Management Team.

How you will work

• In a way which promotes diversity, equality of opportunity and anti-discriminatory practice in line with Headway’s Equal Opportunities Policy.
• Operate at all times in a way that is consistent with Headway East London’s legal responsibilities including, data protection, health and safety legislation and guidance, seeking specialist guidance where appropriate
• Work in accordance with Headway East London’s aims and objectives and policies and procedures and to promote a positive image of the organisation and its members.
• Undertake such other duties as may reasonably be required, commensurate with the level of the post. As Headway East London is a small organisation, senior staff carry out ‘hands on’ work at all levels where required to meet the needs of the organisation.

 For more information about what the job entails, please refer to the Job Pack.

Closing date for applications is 9.00am 16th June 2021. Short pre-interviews via Zoom will be on 21st June 2021, with a half day interview process which will take place in our Hackney Office week commencing 28th June 2021.