Hr Administrator Jobs
Young Enterprise works directly with young people, teachers, volunteers and influencers to build a successful and sustainable future for all young people. As a youth focused Charity, we take pride in creating opportunities and experiences which support young people in discovering who they are and the talents they hold.
The Team
This is a fantastic opportunity to join a dynamic, progressive people centred HR Team. As a HR Team we are passionate about equality, creating an environment where each person can thrive, contribute and grow as a professional. The HR Administrator role is positioned as a key contributor to the HR Strategy and daily operations, working closely with experienced HR Professionals.
The Role
This is an ideal opportunity for someone looking to develop their HR expertise and HR practitioner style within a fast-paced innovative team. We are looking for an energetic, proactive, skilled HR administrator to join the HR Team on a permanent basis. There will be a big focus on your long-term development journey within the HR field, ensuring your knowledge and skills are consistently evolving.
The primary purpose of the role is to assist the Head of Human Resources (HoHR) and HR Business Partner in providing a comprehensive HR administrative service which touches all areas of the business.
- The HR Administrator will act as the first port of call to employees and external partners for all HR related queries.
- Carrying out general administrative tasks; responding to queries, contractual terms, recruitment paperwork and starter packs, referencing, maternity and managing the HR email inbox.
- Carrying out generalist administrative tasks for the HR Department, for example, responding to queries, devising standard Human Resources documents and letters and managing the HR email inbox.
- Demonstrating a good base knowledge and understanding of current employment law to ensure all administration tasks are completed compliantly.
- Ensuring that all payroll instructions are prepared and logged in time for the monthly payroll sign off and submitted to the Finance & Payroll Manager, for example; contractual variations, new starters, leavers, contractual benefits and staff benefits.
- Co-ordinating end to end HR recruitment processes, including Disclosure & Barring Service (DBS) check processing as required.
- Providing an effective Human Resources administration service relating to the employment lifecycle; recruitment, onboarding, leavers and exit interviews.
- Acting as systems administrator for Breathe, configuring the system as required, controlling all user access, managing data flows in and out of the system and ensuring accuracy and data protection compliance and liaising with Breathe to troubleshoot queries as required.
- Ensuring the Breathe HR Database accurately reflects current staff population. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses and other leave.
- To Provide HR data and reporting as requested.
- Ensure HR policy and procedures suit remain up to date and accessible to the wider business via central HR folders.
- Direct Employees and Leaders to the relevant HR policies and procedures upon enquiry.
Skills & Experience
- Proven experience as a HR administrator or HR assistant.
- CIPD qualification or HR Certification is desirable or relevant HR experience.
- An understanding of HR processes and systems.
- Understanding HR software systems, like Breathe.
- Computer literate with programmes such as word, excel, etc.
- Good/current understanding of UK employment laws.
- Organisational skills and ability to prioritise.
- Good interpersonal and communication skills.
- An ability to deal with confidential information and maintain confidentiality is essential.
- The ability to work independently and problem solve and to be able to work well under pressure to required deadlines.
- Good organisational ability.
- Personal resilience and the capacity to work effectively and stay calm under pressure are essential.
- Ability to deal tactfully and professionally with colleagues is essential.
- Attention to detail and accuracy.
Qualifications
- Right to work in the UK
- Provide two professional references
Why work for us?
- People-focussed with a friendly and supportive work-place culture
- An active commitment to equality and diversity
- Generous holiday allowance of 7.2 weeks (pro-rata) plus your birthday off
- Access to NHS top-up scheme, for money back on expenses such as dental and optical
- Access to an Employee Assistance Programme
- Cycle-to-work scheme
- Group Life Assurance
- Access to various employee friendly initiatives such as Discount and Benefits platform, Leave Purchase scheme, part financial contribution to Professional Development etc
If this role appeals to you, we’d like to hear from you! When you join us in building a successful and sustainable future for young people, you can expect all the recognition, support and rewards you need to grow and develop yourself.
This is a Home working or Hybrid role, working out of our London office a minimum of 4 times per month.
To apply, please submit your CV and covering letter (up to two sides of A4) outlining your suitability for the role based on the Job Description and Person Specification by Thursday 11th April. Applications without a cover letter will not be considered.
Please note that, although we endeavour to respond to all applications, if you have not heard from us by two weeks from the closing date you should consider your application unsuccessful.
Young Enterprise is the UK’s leading charity that empowers young people to harness their personal and business skills. We work with young...
Read moreThe client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Reporting to: CEO
Responsible for: HR Administrator and Executive Assistant
Salary: £45,942.84- £48,239.32 per annum
Hours: 36 hours per week, 9am – 5pm
(This will include working some evenings to attend committee and Board meetings)
Contract: Permanent Full-Time
Location: Main place of work will be: 26 Pampisford Road, Purley, Surrey, CR8 2NE, and other locations from time to time.
Mind in Croydon (MiC) is a charity concerned with the welfare of people with mental health problems living in the London Borough of Croydon and the surrounding areas. MiC delivers Mental Health Transformation Program services alongside Croydon BME Forum, these include Croydon Health and Wellbeing Space and Mental Health Personal Independence Coordinators. Other services include Recovery Space, Advocacy, Active Minds, Carers Support, Peer Support In Reach, Social Networking, Counselling and an Information Service.
Purpose of the role:
As the Head of Human Resources, you will play a crucial role in fostering a positive work environment for all volunteers and employees. The post holder will drive organisational initiatives to enhance our organisation, effectiveness, and responsibilities spanning from managing our HR and Volunteering teams, employee and Volunteer development, well-being, and performance management. The successful candidate will have learned experience and be a strategic thinker to contribute to organisational growth.
Mind in Croydon is an equal opportunities employer. No job applicant or employee will be discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation.
We encourage applications from those with Lived Experience.
To apply please send your CV and a Covering Letter explaining:
- Why would you like to apply for this role?
- How your skills and experience relate to the competencies in the Person Specification of the job description?
- What value you can add to the service?
To apply please send your CV and a Covering Letter explaining:
• Why would you like to apply for this role?
• How your skills and experience relate to the competencies in the Person Specification of the job description?
• What value you can add to the service?
Mind in Croydon is a highly regarded mental health charity, working to promote good mental health. We seek to empower people to lead a full lif...
Read moreThe client requests no contact from agencies or media sales.
HR Administrator
ABOUT L'ARCHE
L’Arche is a worldwide federation of people with and without learning disabilities, working together for a world where all belong. We believe in the transforming impact of genuinely mutual relationships between people with and without disabilities.
In the UK, L’Arche is a registered charity with 11 Communities across England, Scotland and Wales. We celebrate people with learning disabilities, and build communities with them rather than for them.
We go beyond supporting people’s basic needs. We attend to their emotional and inner lives, by building spaces of vibrant friendship, opportunity, spirituality and community life.
"Quite simply being part of L'Arche is being loved for who you are."
ABOUT THE ROLE
Hours of work: 30 hours per week (flexible)
Salary: £25,270 - £27,336 (pro rata) + LDN weighting if applicable (subject to pay review), depending on experience
Place of work: Hybrid - Based either in the National Office in London or in a local Community
Contract type: Permanent
Travel: Some travel and overnight stays will be required within the UK
Main purpose of the role:
To support the Identity & Mission of L’Arche in the UK by providing an efficient administrative HR service to the L’Arche Communities, National HR Director, and L’Arche National Leadership Team.
To support effective global recruitment and visa processes across L’Arche through obtaining appropriate and verified references and other background checks. Maintaining contact with the applicants and supporting them through the visa process, updating the database and alerting the level 1 UKVI users to any issues.
You will:
- Build and maintain strong relationships with colleagues and attend appropriate meetings;
- Collect, analyse and report on HR, recruitment, and technology data;
- Complete all administration in an accurate and timely manner;
- Support the recruitment and background checks at local and national level;
- Be familiar with UKVI and visa sponsorship;
- Support the HR Director and HR Advisor in maintaining a database of current policies;
- Support the running of new and existing technology and system(s);
A full job description and person specification can be found in the Recruitment Pack.
To apply, please submit your CV and answer all questions on our online application form.
Closing date for applications is 9am on Monday 25 March.
Interviews will be held on Thursday 28 March.
Please also read our privacy notice for job applicants.
Read more"Quite simply being part of L'Arche is being loved for who you are."
The client requests no contact from agencies or media sales.
Are you a HR Administrator looking for a new permanent HR opportunity in the non-profit sector? Would you like to work for a forward thinking organisation, offering remote working?
This national care and disability charity has been supporting people across England and Wales for over 35 years. They pride themselves on putting the individuals they support at the heart of what they do. This has allowed them to deliver a truly person-centred approach that provides independence and happiness.
The charity has around 850 employees across the UK, where you will be part of a supportive and experienced HR team.
The purpose of this important HR Administrator job is to provide responsive, professional HR administrative support to the HR team on a daily basis.
This permanent HR Administrator role, paying £23,000 per annum will allow the post holder to work remotely. The charity has adopted a successful remote working policy with teams only going into their London office a couple times per year.
The key responsibilities of this permanent HR Administrator job includes:
- Dealing with first line HR enquiries and general issues from staff and managers.
- Supporting the HR team on projects and HR initiatives.
- Preparing HR documents and reports for the senior members of the HR team.
- Leading on general HR administrative duties, including scanning, typing, filing, photocopying, maintaining diaries, arranging meetings/agendas, minute taking, taking telephone messages and other duties as required.
- Maintaining HR records, including databases and spreadsheets.
- Updating the HR intranet page.
This is a great permanent opportunity for a problem-solving HR Administrator with a passion for the non-profit sector. You will need to be able to manage a busy workload and work to deadlines. This opportunity would suit someone at the start of their HR career and who is keen to develop their knowledge and experience within HR.
The interview process will consist of a 1-stage MS Teams interview, and the charity would like someone in post as soon as possible.
For more information on this important HR job, please get in touch at
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
PRINCIPLED RECRUITMENT FOR WORK THAT MATTERS
TPP Recruitment is a specialist, highly respected and well-established UK-wide consultan...
Read moreTHE ROLE: Full-time (37 hours per week) / Permanent / Download the job profile for full job description and application pack for our benefits
Our mission is to help children and young people have a fair chance to be who they want to be. We do this by providing a safe home, increasing life skills and self-confidence, and improving emotional wellbeing and mental health.
We are seeking an experienced HR Administrator to work closely with the HR Manager; this is a key role within the People team, where you will be primarily responsible for successfully delivering end to end recruitment for both paid and volunteer roles. You will collaborate with the wider People team and liaising with a variety of stakeholders including Directors, Heads of, Hiring managers and internal/external candidates.
In delivering the role, you will act as the first point of contact for recruitment, working out of the recruitment and volunteer email inboxes. You will liaise with managers on their recruitment needs, working alongside and supporting them to follow processes, advising on Safer Recruitment, best practice and manage timeframes. You will be pro-active in your thinking and delivery, naturally identifying ways to improve existing process and establish new approaches.
As part of this role, when required, you will work alongside the other HR Administrator, supporting with administrative and transactional tasks, ensuring we deliver a professional, compassionate and efficient service across the organisation.
This is a hybrid role with an expectation of three days on site and two days from home - working Monday to Thursday, 9am to 5pm and Friday, 9am to 4.30pm.
ABOUT YOU: We know there are great candidates who may not fit everything described, or who have important skills we have not mentioned. If that is you, please do not hesitate to apply and tell us about yourself and why perhaps you are looking to take the next step.
We are looking for someone with relevant experience in a recruitment role or HR team, or as an experienced administrator. You will be able to pragmatically manage a highly variable workload with competing priorities whilst maintaining attention to detail, delivering to deadlines and the ability to self-motivate.
You will be an effective communicator at all levels with both colleagues and external stakeholders with integrity. You will be handling confidential information and data, where organisational skills are key. In addition, you will be able to flex your style and approach based on what is needed, with a pragmatic approach. Your experience in HR/administrative roles, will enable you to know when to ask for support and when to flag potential issues.
If you would like any further information or an informal discussion about this post, please email
Should you require any assistance with our application process, please email
CLOSING DATE: 25 March 2024 at midnight, we reserve the right to close this advert early if a successful candidate is found, so please submit your application as soon as possible.
Successful candidates will already have the right to live and work in the UK.
An inclusive workplace: We are committed to policies and practices of equity, diversity, and inclusion and to supporting our people to make sure our culture is consistent with this commitment. We encourage applications from people from all sections of the communities that we serve.
Accessibility: If you require assistance or have questions regarding the application process, please contact us. If you require the recruitment documents in another format, please let us know. We can also post them to your preferred address.
YMCA DLG requires all staff and volunteers to be committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and to respond proactively to safeguarding concerns. Successful applicants are required to undertake an Enhanced DBS (including the Children’s and Adults’ barred lists) check.
Job title: Human Resources Administrator
Contract type: 6-Months Fixed Term Contract
Salary Grade: Professional Services 6, starting salary £23,750 p.a (Range Minimum) moving to £25,000 p.a (Market Median) upon successful completion of probation and training plan.
Location: Sutton, Surrey The post-holder will also be required to work at the London or Sutton site as required for business purposes. The ICR offers a discretionary hybrid working policy, facilitating a combination of home-working and working on site.
Hours of work: Full time equivalent: 35 hour per week: 9.30am to 5.30pm Monday to Friday (with one hour unpaid for lunch) 35 hour per week, hybrid (2 days on site, days to be agreed but likely to be Tuesday and Thursday).
About the role
The aim of the role is to support the work of the HR team in providing effective honorary appointment administration and delivery of both the Organisational and Workforce Strategies. This is a great opportunity for someone who wishes to develop a career in human resources.
The role of an HR Administrator is a broad and varied position. Job holder's duties will include managing contracts, on-boarding and change processes related to honorary appointments in line with the honorary contract policy and procedure, ensuring that right to work checks are carried out as required by UKVI, checks on visa statuses are carried out, health clearances are obtained. As well as ensuring that honorary contracts are sent in a timely manner and signed contracts returned. You will also ensure honorary appointment records are kept up-to-date, manager access rights and requests for all honorary appointments. You will act as the liaison point for all honorary appointments, queries and requests, dealing with these in a timely manner.
About the candidate
You will be conscientious and personable with excellent communication skills and a proactive attitude. You will have strong administration experience, proficient in Microsoft Office (including Word, Excel, PowerPoint, Outlook, Teams), effective team worker, with a professional attitude and experience of dealing with confidential and sensitive information.
Application Process
We are reviewing CV's on a rolling basis, please apply without delay. There will be a one round interview via Teams with a view for the successful candidate to start as soon as possible.
Charity People actively promotes equality, diversity and inclusion. We match charity needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.
Back in 1990, Charity People started life with a grant from The Prince's Youth Business Trust and The London Enterprise Agency. Our aims we...
Read moreAs Human Resources Advisor you'll be joining a small, friendly and supportive HR team providing advice and support to managers and staff across the full range of employee life-cycle activities. This is an additional role providing HR advice and support, primarily for our Key Project at Marylebone. Our Key Projects are at the heart of our Church Army vision and seek to bring transformation to the lives of those they work with.
Around half of our staff work within our Key Projects, so the HR Advisor will be lead for HR advice and support for these colleagues. They will play a key role in developing and strengthening the relationship between the projects and HR and ensure we deliver an effective HR service to the projects which is aligned with the service to the wider organisation. The post holder will work closely with each of the Key Project Leaders in making sure the Christian ethos and values of Church Army are part of the culture and practice of the projects.
The role suits someone who is a HR generalist with strong knowledge of the key HR practices including recruitment and retention, employee relations and development and training. The ideal candidate will be experienced in working in HR and hold a related qualification such as CIPD.
This role sits within our Co.Lab team which refers to the team of people whose roles have an operational focus on facilitating the work of CA across the UK and Ireland. The team come together at regular times over the year to develop connection, collaboration and community to help us better serve the wider Church Army community.
Church Army is a mission-focused community of people who are transforming lives and communities through the work of evangelists, staff and supp...
Read moreThe client requests no contact from agencies or media sales.
Job Title: HR Assistant
Hybrid-based, 12 Month Fixed Term Contract
Salary: £24,000
Contract type: Fixed Term (12months)
What we do: We help young people through cancer
How we work: We’re Determined, United, Spirited and Kind
What we’re looking for:
- You’ll use your excellent written and verbal skills to support the HR Officer and Lead to deliver a great HR service across the whole charity.
- You’ll use your great attention to detail to ensure letters are produced in line with our HR processes for internal staff and external candidates, and that relevant processes, spreadsheets and systems updated.
- You’ll be the lead on administering compliance processes during the recruitment and onboarding process, using our HR system ‘iTrent’, collecting associated paperwork and liaising with internal and external stakeholders to ensure good practice data collection and protection.
- You’ll bring your experience of providing great administrative support to a team, in an HR environment or other organisational context. You’ll have great attention to detail, and pride in creating timely, good quality written communication.
How to apply: You’ll need to register on our portal, complete a short application and answer four questions about your skills and experience in relation to the role.
Key dates: Applications by Thursday 28 March, 1st Stage Interviews w/c 1 April online and 2nd Stage Interviews w/c 8 April potentially in person in our London office.
At Teenage Cancer Trust one of our key focuses is around equity and making sure our services are accessible and inclusive to all young people with cancer, with no-one left behind. We have the same goal for people working with us. We want you to be yourself here and thrive doing so. In line with our Equity, Diversity & Inclusion commitments, we would love to see applications from LGBTQ+ people, people of colour/those from ethnically diverse communities, people living with disabilities and people of faith.
At Teenage Cancer Trust we take our commitment to safeguarding seriously and work to protect and promote the rights of the young people who we support. Our safeguarding responsibilities extend to the children and adults who work to support the charity, who we also have a duty of care to protect. Safeguarding is at the forefront of each activity we carry out. In line with our approach, this role is subject to a DBS check (Disclosure and Barring Service).
For information on how we collect, store and process personal data please refer to our privacy policy on our website
We want you to have every opportunity to demonstrate your skills, ability and potential. If there is any assistance or adjustments, we can make to support you to make your application, please contact HR
We make sure young people don't face cancer alone. That might mean providing treatment and support for young people in one of our comfortab...
Read moreThe client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
MLC Partners are exclusively working with a Charitable organisation to recruit their HR Administrator based in Central London. This is a temp to permanent opportunity and will suit a dynamic and proactive senior administrator with a strong desire to pursue a HR career.
This role will support a newly formed people team and give you the opportunity to help shape the future of the HR function across the organisation. Ideally you will have experience in HR recruitment administration and an understanding/experience within the Charity sector.
Key responsibilities:
- Act as a first point of contact, coordinating recruitment, absence monitoring and contributing to ad hoc projects
- Ensure records, systems and data are maintained in compliance with the charities processes and in accordance with data protection legislation
- Coordinate the administrative processes for new starters and leavers
- Ensuring the colleague lifecycle activities are managed appropriately and consistently, including the training of new members
Essential criteria:
- Demonstrated experience of delivering effective administrative support, ideally within a human resources or related / similar discipline
- Proven experience of securing pre-employment / pre-engagement vetting checks (e.g. right to work and DBS)
- Demonstrated experience of handling sensitive and confidential communication, information and data
- Desirable experience of understanding emerging HR related trends, legislation and good practice within a Charity
This position is full-time, with hybrid working (minimum 2 days in the office).
If this position aligns with your experience and you are available immediately, please apply now as applicants are under constant review. For any additional questions, please reach out to Annabelle at MLC Partners.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Talent is everywhere, opportunity is not.
Being able to realise your potential depends on who your parents are, your education, your skills, and also where you grew up.
This is why The Talent Foundry exists. We envisage a more diverse, equal society, where young people, through inspiring and fun experiences can build their skills and confidence and connect to exciting employers who value talent over background.
About the role
This role will support our Head of Finance and Resources to offer an efficient and effective administrative service to The Talent Foundry colleagues, our facilitator network and external stakeholders.
You will provide finance and administration support to the Head of Finance and Resources to ensure that The Talent Foundry's financial information is accurate; that recruitment and onboarding are carried out in a timely manner; and that administration systems are well maintained.
This role is part-time, 15 hours per week, with flexibility around days or time (within the core hours of 8.30-17.30), mainly from home, with regular Team Together Days in central London. Annual leave is 28 days p/a + Bank Holidays (pro-rata)
You will work closely and collaboratively with your colleagues across programmes and school engagement to ensure accurate data input to our accounting and HR systems. While you’ll be working remotely for a significant part of this role you will be talking to colleagues on a daily basis.
Experience
- Good working knowledge of finance systems and processes for purchase and sales ledger
- Experience of reconciling financial information and resolving queries
- Accuracy and attention to detail
- Understanding the importance of meeting deadlines and achieving targets
- General office processes
- Confidential information and GDPR
- Safer recruitment policies and processes and Enhanced DBS (desirable)
Please read the attachment for the full person specification and job opportunity information before applying.
Safeguarding
We are committed to safeguarding and promoting the wellbeing and welfare of children and we require everyone associated with The Talent Foundry Trust, including all trustees, employees, and volunteers to share this commitment. Successful applicants will need to undergo child protection screening appropriate to the role, including completing our Safer Recruitment process, references from past employers and Disclosure and Barring Service checks.
Talent is everywhere, opportunity is not.
Being able to realise your potential depends on who your ...
Read moreThe client requests no contact from agencies or media sales.
Position type:Fixed Term for 18 months. Full time. Flexible working will be considered.
Responsible to: Head of HR
Direct reports: None
Location: ShelterBox HQ, Truro
Please note - This role is to be based in Truro and will require presence in the office at least twice a week.
Role purpose:
The role of the People Assistant will be to provide administrative support to the People Team. You will contribute to the efficient running of the department and assist in the delivery of a supportive, employee-oriented organisational culture that emphasises quality, continuous improvement, and high performance.
This is a busy generalist HR role and will give you a broad experience to many different elements of HR practice including recruitment, onboarding and induction, metrics and analytics, EDI, safeguarding, and wellbeing, within the humanitarian sector.
Who are we looking for?
We are seeking a motivated and enthusiastic individual who is looking to start or develop their HR career. You will be a people person, committed to delivering excellent customer service who is able to work and communicate well with different individuals and teams, both internal and external to ShelterBox.
As the first point of contact for the HR Team the ability to manage different tasks and priorities simultaneously and have excellent attention to detail will be key.
This role will help generate and collate monthly and quarterly people metrics so excellent IT skills (particularly Microsoft Office and database reporting) are essential. As a member of the HR Team, you will be handling a wide range of data, including sensitive and personal information, as such you will work with discretion and adhere to confidentiality.
Achievement of, or study toward, your CIPD Level 3 is preferable but is not essential. Knowledge of basic employment law and HR practices would be advantageous for the role.
Main role and responsibilities
This role will primarily provide administrative support for the day-to-day running of the HR Team as well as supporting ongoing strategic work projects of the People Team. This role will also help support the diary management for the Director of People.
Duties will include but not be limited to:
- Administration of all recruitment campaigns including advertising, arranging interviews and candidate management.
- Administer all HR-related documentation in a timely manner. Documents will relate to starters, leavers, Maternity/Paternity, probation completions, etc.
- Generate and report on monthly and quarterly people metrics.
- Management of the HR inbox and timely response to queries.
- Assist with HR project and strategy work
- Information management of the HRIS ensuring electronic records are accurately maintained and updated in accordance with GDPR legislation including personal details, absence management and employment records.
- Monthly employee file auditing, ensuring records are accurately maintained including return to work, probation, and appraisal completions.
- Support internal communications including organisational updates, wellbeing, and staff newsletters.
- Diary management support for the Director of People
- Note-taking and meeting preparation
- Support office events and initiatives in person and online
- Assist with background checks – including references and DBS checks.
- Administration of H&S requirements (including DSE Assessments).
Other responsibilities
- Any other duties as required which are deemed appropriate to the level and grade of the post.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are seeking an experienced Human Resources Officer (HRO) to join our dynamic team at ArtsEd. The chosen candidate will play a pivotal role in fostering a positive work environment, managing employee relations, and ensuring compliance with HR policies and statutory regulations. The HRO will work closely with all members of the HR Team, Headteacher of the Day School and Sixth Form (DSSF) and with its staff. You will be the primary point of contact for day-to-day HR matters within the DSSF, but will be part of the wider HR team reporting to the Head of HR.
The HR team comprises the Head of HR and two other HR Officers. An up-to-date knowledge of employment law and HR best practice within an educational setting are essential, and the role will suit a diplomatic individual who can confidently support senior leaders on day-to-day issues, and who can be hands-on with the day-to-day tasks of the department.
Key Responsibilities:
The HR Officer will work in accordance with statutory compliance and the School’s KCSIE and ISI obligations:
- First point of contact for all DSSF HR related queries
- To work under the direction of the Head of HR in ensuring the Single Central Register (SCR) is accurate at all times.
- To support the Head of HR in conducting internal audits of the SCR and reporting any recommendations back to the Head of HR for consideration.
- To support the Head of HR in ensuring all statutory checks are carried out on new staff in accordance with role requirements and adherence to safer recruitment principles.
- Provide reports or statistical data
- Undertake any other duties that may reasonable be expected of this role for the smooth and efficient running of the HR depart which includes covering for the other HR Officers during periods of absence
The HR Officer will be the first point of contact for all HR issues within the DSSF and to deal with telephone, email, and written queries in a timely and efficient manner, directing them to colleagues as appropriate.
Specific aspects of the role are detailed below. This is not an exhaustive list, but rather illustrative of the nature of the role:
HR Department:
- To contribute to the development of HR procedures and practices through sharing experience and lessons learnt on current practice and by continually looking to make systems more effective and efficient.
- To contribute to the efficient functioning of the HR Department, by maintaining the office environment and systems to a high standard and actively contributing to the ongoing monitoring, review, and implementation of improvements to the unit’s administration processes.
- To maintain a good working knowledge of all HR administrative activities completed within the team and to provide cover across the unit during periods of annual leave, sickness, and other absences/breaks. Work collaboratively with colleagues within the section, department, and whole organisation to deliver services effectively, efficiently, and flexibly.
- To have a flexible approach to work across all areas of the HR Department’s remit as and when necessary and during busy periods.
- To be responsible for sickness absence returns and medical certificates received from staff, ensuring prompt completion of appropriate forms by staff and managers, and forwarding the information to the Finance Department in a timely manner. Provision of sickness statistics. Supporting and advising management at first stage sickness absence meetings, note-taking for second and third stage sickness meetings.
- To operate and maintain pay related processes in an efficient and effective manner, ensuring that pay related information is accurate and relayed to the Finance Department in a timely manner and to agreed deadlines. Liaison with staff and managers including provision of correspondence to staff.
- To be responsible for advising on HR Policy and Procedural related queries from managers and staff, giving due regard to data protection requirements, and relaying them to Head of HR as appropriate.
- To be responsible for the processing of relevant paperwork for Maternity, Adoption, Paternity, and other types of leave. To attend Maternity meetings with staff to advise them on their obligations and entitlements. To advise managers and employees on policy/procedure/calculations.
- To actively seek to implement ArtsEd’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post.
Recruitment, On-Boarding and Leavers
- To collaborate with department heads to identify staffing needs. Managing recruitment campaigns, including consulting recruitment managers, preparing job descriptions and job adverts, advertising vacancies, participating in interview panels and communicating results to shortlisted and unsuccessful candidates.
- To be responsible for updating the Single Central Register ensuring compliance with KCSIE guidance and maintain knowledge in this regard. Distribute, collate, and record all new starter information in line with Safer Recruitment in Education guidance including references and background checks.
- To be responsible for changes required for starters/ leavers, changes, and additions to pay (including changes in hours, additional payments and increments) by competing relevant paperwork and updating electronic HR systems (for example on HRIS Cascade) and employee files in a timely manner and with due regard to data protection requirements.
- To be responsible for the provision of induction information to management, ensuring process is completed, raising any serious concerns with the Head of HR, arranging mandatory training and the progression of the probationary reports. Ensuring that induction processes for new staff are carried out and recorded within HR systems. Liaise with IT in relation to new starter account creations and passes.
- To assist with staff leaving processes i.e., guiding managers through exit procedures, distributing exit questionnaires/conducting exit interviews.
Training, Development and Performance Management
- To identify training needs within the organization and coordinate professional development programs.
- To work closely with department heads to create career development plans for employees, fostering a culture of continuous learning.
- To highlight, monitor and review training and development across the school.
- To implement and oversee performance appraisal systems, providing guidance to managers on effective performance management techniques.
- To be responsible for the provision of routine advice to staff and managers on capability, disciplinary, complaints investigations, including providing background information and research from personal files; supporting managers in implementing corrective actions when necessary.
- To be responsible for aspects of the Performance Development Framework system, ensuring the logging of appraisal returns and that the process is completed within prescribed deadlines, escalating outstanding issues as appropriate including chasing of missing paperwork. Provision of advice to staff and managers on the process.
- To support managers in conducting investigation meetings and disciplinary hearings and ensured any correspondence is completed and issued within departmental deadline.
Employee Relations:
- To act as a mediator in resolving conflicts and disputes among staff members, ensuring a harmonious work environment.
- To conduct regular check-ins with employees to address concerns, provide support, and enhance overall job satisfaction.
Policy Development and Compliance
- To assist the Head of HR in reviewing and revising HR polices and Staff Handbook in line with changing or new employment legislation.
- To stay abreast of employment laws and regulations, ensuring that all HR policies and procedures, and the implementation of these, comply with current legislation.
General
- To actively seek to implement the ArtsEd policies in relation to the duties of the post and always give due regard to the health and safety of both themselves and others when carrying out their duties.
- To undertake any other duties that may reasonably be requested of this role for the smooth and efficient running of the HR department
EDUCATION & KNOWLEDGE
- CIPD level 5 or have equivalent experience
- Knowledge of Independent School's Safer Recruitment and KCSIE requirements and processes
- Strong knowledge of UK employment laws and regulations
- An understanding of GDPR and confidentiality
SKILLS & EXPERIENCE
- xperience undertaking HR processes within a busy office environment
- Excellent Microsoft Office skills (i.e. Outlook, Word, Excel)
- Experience of working with HR information systems
- Experience of using initiative to resolve problems, identifying practical and suitable solutions
- Experience of planning, prioritising and organising personal workload to deadlines with minimal supervision
- Ability to handle sensitive and confidential information with discretion.
- Excellent interpersonal, communication and relationship management skills with the ability to deal with a wide range of people and situations confidently, sensitively and diplomatically.
The client requests no contact from agencies or media sales.
This maternity cover role at ISEAL is an exciting opportunity for someone with strong administration experience, interested in moving into a HR role or broadening their HR experience in a growing organisation. If you have strong communication skills and would like to contribute to the HR function in a sustainability focused international organisation, this may be an excellent chance to develop your career.
With ongoing growth in employee numbers and with staff based both in London and international locations, the HR function is looking to strengthen its processes to continue to provide excellent support throughout the employee lifecycle. Continuing the improvement journey already started by the existing Coordinator, you will coordinate the induction processes for new employees as well as supporting regular HR processes linked to probation and performance reviews and employee communications.
ISEAL is committed to providing good learning and development opportunities, starting with the induction process. The Coordinator will take a lead in bringing new ideas on how to develop the learning programme as well as coordinating relevant training and developing a more consistent approach to training provision. The role will also have the opportunity to contribute to optimising our remaining HR processes and procedures, helping to identify opportunities for improvements and contributing to the introduction of a new HR system to provide easy to access services for staff.
To succeed in this role, you will bring a proven interest in working in HR, possibly with studies in a related field or work experience in a HR/administrative setting. You will be organised and a strong communicator. You understand the confidential nature of HR and enjoy supporting others and ensuring they get the best out of their time at ISEAL. A specific interest, or existing experience with, learning and development would be a bonus.
The Key Responsibilities we will entrust you with:
HR administration
- Support Manager, HR & Operations in day-to-day delivery of ISEAL´s HR provision
- Maintain accurate and up-to-date employee files, contracts, and HR records in line with legal requirements in the UK and other locations of employment
- Assist recruitment and selection processes, setting up interview logistics and support smooth running of interviews
- Support onboarding processes, coordinating and overseeing employee inductions, including ownership of keeping Employee Handbook up to date
- Help with and monitor the implementation and administration of all HR policies, procedures and tools
- Develop and deliver guidance and training for ISEAL staff and line managers about HR policies, practices and procedures
- Organise timely review of policies and communication of updates or changes to any such documents and procedures
- Coordinate annual performance review processes, ensuring timely completion of documents
Improvement to Processes
- Input to continued improvement of Learning and Development provision
- Implement move to new HR system, including contributing ideas for how best to use the system
- Support revision of HR policies to ensure all policies are up-to-date and new policies produced if needed
Systems, data and reporting
- Improve processes and systems for HR data capture and to ensure consistent and accurate data
- Help identify an appropriate HR system for increased automation of HR processes and employee self service functions
- Analyse employee and HR data and help prepare regular reports
Essential experience, knowledge and attributes
- Previous experience in an administration or coordination role, working with a variety of administrative systems and tools
- Track record in contributing to improving processes or procedures
- Strong ability to communicate and work effectively with individuals in a partly remote, international environment, including occasional international time-zone calls
- Service-oriented attitude and good interpersonal skills enabling effective relationships with internal clients and other stakeholders
- Excellent written and spoken English, with proven ability to provide clear guidance both in verbal and written format
- Proficient IT skills, familiarity with virtual meeting tools (e.g. Teams, Zoom, etc.)
- Demonstrated interest in sustainability issues
- Experience working with confidential information and an understanding of the need preserve confidentiality
Additionally desirable
- Experience working in the HR function in a small to medium sized organisation
- Experience working on learning and development function
- Experience using or implementing an HR system
About ISEAL
ISEAL supports ambitious sustainability systems and their partners to tackle the world’s most pressing challenges – from the climate emergency and biodiversity crisis to human rights and persistent poverty. ISEAL Community Members cover many sectors and include many of the leading standards and certification schemes worldwide such as Fairtrade International, Rainforest Alliance, Marine Stewardship Council, Forest Stewardship Council, Better Cotton Initiative, and others. Read more about us on our website www(.)iseal(.)org.
ISEAL´s culture and how we will help you thrive
Our values are Connection, Empowerment, Inspiration, Wellbeing, Effective Working and Creativity.
These are traits we value in each other and in the organisation overall and we instil these in all our processes and interactions.
The issues we work on are of a global nature and our team reflects this, with individuals from many different backgrounds and nationalities. We know this diversity adds to the high quality of work we deliver as an organisation and through our commitment to diversity and inclusion we want to add strengths and perspectives in our team with each recruitment. Diversity for us includes race and gender identity, age, disability status, sexual orientation, religion and many other areas forming part of someone´s identity. We are proud to be an equal opportunities employer.
As an organisation, we also support our people in their personal and professional development, with specific budgets and processes enabling individuals to take advantage of growth and development opportunities.
We offer 25 days of annual leave, to which we will add a day a year after 2 years (to a maximum of 30 days), as well as an extra five days as a one off once you have been with us for a full five years.
We recognise individuals’ preferences when it comes to where and when to work through a hybrid working model with a minimum of 4 days per month in the London office as well as the opportunity to apply for flexible working arrangements to suit individual´s needs.
Other relevant information
Term: This is an initial contract of one year with the possibility of extension. We are happy to consider flexible working arrangements
Salary: £30,500-£34,500 p.a. depending on experience (full time, 37.5 hours per week)
Ideal start date: 1 June 2024
Location: London is the preferred location. Applicants will need to provide evidence that they are entitled to work in the UK. An ability and willingness to work in a hybrid work environment is required.
ISEAL is the global membership association for credible sustainability standards.
Our members are sustainability standards that meet ...
Read moreThe client requests no contact from agencies or media sales.
We are recruiting to a brand new role to work as a permanent HR Officer to join a growing and busy HR team at an education establishment based in West London.
Reporting into the HR Manager, you will be responsible for the administrative processing and delivery of key HR services and support providing proactive and pragmatic professional services in accordance with current legislation. This a pivotal role as our HR Officer is the first point of contact for HR communications for the organisation.
Some of your duties will include: supporting staff recruitment processes, including handling of the applications, liaising with candidates and scheduling of interviews, preparing offers and contracts of employment and referencing. Supporting and coordinating the onboarding process for new starters, including scheduling of inductions and liaising with key teams and managers to confirm logistics and input of information on MIS. Maintenance of an accurate and efficient HR database with employee information and necessary documentation, including administering new starters, changes and leavers on the system and dealing with day-to-day HR queries and advising in line with the current policies and procedures.
This is a varied and busy role, so we are seeking someone proactive who is excellent at multi-tasking, with confident interpersonal skills.
Please note that full time office presence is required and this role is based on-site 5 days a week in Ealing.
We have been helping organisations in the public and not-for-profit sectors increase hiring efficiencies and reduce talent costs since our ince...
Read moreActively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Why Join Us:
·Impact Matters: Join a team where your work directly transforms lives and contributes to a healthier community.
·Personal Growth: We offer professional development opportunities that will enrich your career and help shape the future of mental health services in Swindon.
·Collaborative Culture: Work alongside like-minded individuals who share your passion for making a meaningful impact.
What You'll Do:
-Quality Advice and Guidance: Provide high quality support to managers and staff for all HR related matters.
-Effective Communication: Work collaboratively and ensure effective and appropriate communication with and between staff, managers and the Senior Leadership Team
-Innovation and Engagement: Channel your passion for employee engagement and contribute and promote a positive employee relations climate
HR Generalist Support
· Provide high quality professional support to managers and staff for all HR related matters.
· Undertake general HR tasks as required and appropriate to the role.
· Support employment-related enquiries from staff and mangers.
· Carry out administrative tasks including general HR administration as and when required.
· Work closely with core infrastructure roles, including aspects of finance and recruitment.
Swindon & Gloucestershire Mind provide mental health advice, support and services to empow...
Read moreThe client requests no contact from agencies or media sales.