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Top job
CHEER Elmbridge, Surrey (Hybrid)
£15,288 per annum for 20 hours per week (FTE £28,665 per annum)
Seeking an experienced administrator in Elmbridge to support CHEER's operations, ensuring delivery of critical services for older residents.
Posted today Apply Now
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Surrey (Hybrid)
£15,288 per annum for 20 hours per week (FTE £28,665 per annum)
Part-time (20 hours per week )
Permanent

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Actively Interviewing

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Job description

This integral role will provide high-quality administrative, compliance and organisational support across the charity. The Operations Officer will support day-to-day operations, ensuring strong governance, accurate record keeping and systems efficiency all of which will allow the delivery of CHEER’s client and volunteer services.Training will be offered where required (eg: compliance, DBS checking, charity governance).

KEY RESPONSIBILITIES: 

1. CRM management (Beacon) 

  • Ensure the charity’s CRM is accurate, up to date and used consistently across the team. 

  • Conduct regular spot checks and data quality reviews. 

  • Support the transition to CRM-driven reporting. 

  • Develop and maintain CRM admin processes, templates and documentation (including user guide). 

2. Governance, compliance & policy administration 

  • Maintain organisational policies, procedures, training records and compliance documentation. 

  • Schedule reviews cycles and follow up with team/trustees for updates. 

  • Maintain accurate HR compliance records for team (DBS renewals, training certificates etc.). 

  • Keep governance and compliance well-organised and accessible. 

  • Contribute to improving workflows, systems and processes. 

3. SharePoint & digital systems maintenance 

  • Lead an overhaul of SharePoint structure to create a clear, user-friendly filing system. 

  • Ensure documents are saved, organised, version-controlled and archived. 

  • Keep SharePoint updated and functioning well. 

  • Support staff with basic digital troubleshooting and liaise with IT support when required. 

4. Memberships, subscriptions & Organisational admin 

  • Monitor charity memberships, renewals, insurances, subscriptions, storage costs, licences, software and service contracts. 

  • Maintain a central register of renewal dates and ensure timely payments. 

  • Support procurement of equipment, supplies and services. 

5. Meeting coordination & minute taking 

  • Manage meeting schedules, invitations, and logistics for: 

  • AGM 

  • Board/trustee meetings 

  • Trustee/team meetings 

  • Working groups and subcommittees 

  • Prepare and circulate meeting papers. 

  • Attend meetings, take accurate minutes and distribute them promptly. 

Posted by
CHEER Elmbridge View profile Organisation type Registered Charity Company size 6 - 10

CHEER is a caring, community-focused charity which supports older people throughout Elmbridge to live dignified, socially connected and confident live

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Refreshed on: 05 January 2026
Closing date: 29 January 2026 at 09:00
Tags: Administration, Operations, Compliance / Quality, CRM, Data Entry, Database Management, Office Management

The client requests no contact from agencies or media sales.