Office management jobs

Reference Code: RCL0526

Job Title: Recruitment Coordination Lead – FTC (3 months)
Salary: £28,000 per annum, pro rata
Hours: 37.5 per week

​Location: Plymouth Head Office

​

We are looking for a Recruitment Coordination Lead to join us on a temporary basis!

Please check out the role brief here: Role Brief for Recruitment Coordination Lead.pdf

Person Specification:​​

• CIPD Level 3 in HR or Recruitment Essential - Equivalent knowledge and skills gained through relevant work experience
• Experience of recruitment administration or coordination of recruitment and selection processes.
• Experience of maintaining accurate records, systems and documentation in a busy administrative environment.
• Experience of supporting managers or colleagues to follow agreed procedures and timelines.

Closing date: 

The closing date for this vacancy is 13th July 2026. 

On successful application, an offer of employment is subject to:

• A satisfactory Enhanced DBS check and subsequent registration for the DBS Update Service
• 2 acceptable / satisfactory references
• Evidence of eligibility / right to work in the UK

​Due to our sponsorship obligations, we are unable to offer part-time hours to those requiring sponsorship

Are you a qualified finance professional looking to combine technical expertise with purpose-driven work? I am recruiting for an interim Financial Accountant to join a globally recognised organisation. This is an excellent opportunity for someone who enjoys operational finance, process improvement and international reporting within a collaborative and values-led environment.

Responsibilities

• Manage monthly subsidiary accounts and financial reporting
• Support month-end and year-end close processes
• Coordinate local and group audit requirements
• Prepare VAT returns, corporation tax submissions and statutory filings
• Support accounts payable and receivable processes
• Drive process improvement and financial reporting efficiencies

My client is looking for:

• ACA, CIMA or equivalent qualified accountant with 5+ years PQE
• Strong financial reporting, audit and subsidiary accounting experience
• Strong stakeholder management and relationship-building ability
• Experience in process improvement or finance automation
• Exposure to international entities and multi-jurisdiction reporting
• Experience working within ESG, sustainable finance, non-profit or membership organisations

My client can offer a flexible approach to working, with 2 days a week going into the office based in central London and the rest working remotely. There is also a strong opportunity for this role to get extended.

Applications are under constant review and the post can close early if the right candidate is found. Please apply immediately if this role is of interest.

South London

Our Vacancy

Advice & Wellbeing Specialist - Make a real difference every day

We’re looking for an Advice & Wellbeing Specialist to provide high-quality, holistic support to residents, helping them sustain tenancies and improve their wellbeing.  You will need to feel confident and comfortable visiting residents in their homes, with one day per week based in an office.

Your typical day could start by working with residents in their homes and neighbourhoods to understand their immediate needs. Later, you might deliver advice and wellbeing support in a community wellbeing hub before engaging with external stakeholders to build a strong network of support for our residents.

As an Advice & Wellbeing Specialist, you’ll deliver proactive and trauma-informed support tailored to residents’ needs. You’ll work closely with them to understand wellbeing concerns and agree an action plan to enable them to sustain their tenancies and feel connected to their community. You’ll empower residents through positive engagement, helping them develop skills and resilience to lead independent and fulfilled lives.

Your key responsibilities

You’ll deliver personalised, trauma-informed advice and wellbeing support in the community, taking a holistic approach to tenancy, health, and social needs. You’ll manage safeguarding cases with care, build strong relationships with internal teams like Neighbourhood Managers, Financial Inclusion, and Repairs, and collaborate with external partners such as local authorities, mental health services, and advice agencies. Alongside this, you’ll support wellbeing hubs and community events, keep accurate records, manage cases effectively, and use CRM systems to track and report outcomes.

About you

• Experience delivering a range of advice and wellbeing advocacy in outreach, face-to-face settings.
• Extensive experience managing a large and varied caseload.
• Highly organised, able to prioritise effectively.
• Self-motivated, resilient, with a successful track record of engaging and supporting people in vulnerable and complex circumstances.
• Backgrounds may include: social services, family support, drug & alcohol services, Citizens Advice, homelessness charities.
• Awareness of the client group and ability to work empathetically.
• Confident using IT systems and collaborating with partners.
• Excellent written and verbal communication skills.
• Ability to travel across London (licence helpful but not essential).
• Qualifications in advice, wellbeing, or related fields (e.g., counselling, coaching, welfare rights).
• Committed to our values: Be kind, Do the right thing, Keep our promises, Get things done, Do the right thing, Celebrate Diversity. 

Why join us?

You’ll be part of a team that’s committed to making a real difference. We work simply, safely and smartly, always putting our customers first. We support each other, learn together, and celebrate success. We believe in creating a workplace where everyone feels supported, included, and empowered.

Here’s what you’ll get when you join us:

• Flexible and hybrid working
• 30 days' annual leave, plus bank holidays
• Up to 10% pension contribution, matched 1:1
• Two additional paid volunteering days each year
• Flexible benefits scheme, including options for healthcare, dental care, and more

What to expect from our recruitment process

We’re committed to a fair, inclusive, and transparent recruitment process.

Closing Date: 19 June 2026

Interviews/assessment will be held in person on the 1 July at our offices in Waterloo.  

Please read before you apply

• You must have the right to work in the UK; we are unable to provide visa sponsorship.
• We reserve the right to close this advert early if we receive a high volume of suitable applications.
• This role will require an Enhanced DBS check.
• Travel will mainly be across South London using public or own transport.

If you’re a proactive, values-led professional who thrives on building relationships, solving problems creatively, and delivering results for residents, we’d love to hear from you. You’ll need experience delivering advice and wellbeing support in outreach settings, managing complex caseloads, and working confidently with partners.

Strong communication skills, resilience, and the ability to support vulnerable people are essential, along with a commitment to our values.

Please apply now by submitting an anonymised CV and a short statement explaining why you’re the perfect fit for the Advice & Wellbeing Specialist role.

The Opportunity:   

The Aspiring Professionals Programme Coordinator (APPC) postholder is responsible for supporting the delivery and development of the Social Mobility Foundation’s programme of activities for young people across all Programme years. 

There are 2 roles available, both based in Newcastle. 
 

Key Responsibility Areas:
1. Project Delivery 

• Deliver key projects including recruiting and onboarding students, creating digital resources and student events  
• Support with programme pilots, scoping (and delivering on) new activity   
• Collaborate and build relationships with our employer partners, schools, and universities to support our young people in their applications for university, internships and graduate roles  
• Deliver on allocated events relating to our programme model (university applications, skill development, work experience and mentoring), presenting content to a high standard and in line with the Social Mobility Foundation messaging

 2. Monitoring and Evaluation  

• Follow established procedures to monitor the progress of your work area, using accurate data to inform decisions
• Maintain accurate records across relevant databases, updating data accurately and in a timely manner  
• Contribute to evaluation for key work areas (residentials, events, internships etc), produce high quality evaluation reports where required.

3. Stakeholder Management

• Communicate to internal and external stakeholders in a timely and professional manner
• Proactively update external partners (i.e. employers) on your work areas, flagging risks in a timely manner with relationship managers
• Manage internal student queries and maintain consistent stakeholder (e.g. students) processes through regular communication

4. Activity Delivery  

• Coordinate planning and delivery of skills sessions, partner events, university visits, and other activities, both virtually and in person across the Social Mobility Foundation’s target cities across the UK
• Coordinate logistics of sixth form and S5/S6 and undergraduate internships, including but not limited to, student selection, liaising with students and employers throughout internship delivery 
• Coordinate and support with the organisation, logistics and delivery of in-person residential programmes for students, including staying on site for day and overnight visits when needed
• Coordinate student services including personal statement checking service and recruitment success service 
• Create digital resources to support all provisions

Please see full job description attached for more details. 

Person Specification:

We need someone who will demonstrate our organisational skills-based competencies - as listed below: 

1.  Leadership
2.  Communication
3.  Adaptability
4.  Professionalism 
5.  Decision-making

Technical knowledge, understanding and experience required:

• Basic Microsoft Office, particularly Microsoft Excel  
• A basic understanding of the barriers young people face in accessing university and particular careers  

Ways of working:

• Most of our work is office based, but you will spend a lot of time collaborating with other teams and clients via email, telephone and other communications channels such as Teams or Zoom.  
• This role requires you to attend staff residentials for students on our Programme. This means that during the summer period (Jul – Aug) you will be expected to stay overnight on-site (in the UK - exact location to be confirmed closer to the time) for a period of up to two-weeks, help run the residential and be responsible for the welfare of the young people involved.
• Please note this role may require some travel during our student recruitment period (September – November) and peak delivery period (February - May). 

Travel:

• Some travel, to other offices and other locations, will occasionally be expected. 
• Please note this role may require some travel during our student recruitment period (September – November) and peak delivery period (February - May).
• Travel and accommodation if required will be covered by the SMF.
• TOIL will be given for any work that is completed outside of usual working hours. 

Benefits:

• 36/37 days' annual leave (England & Wales and Scotland respectively - includes bank and public holidays), with 3 of these days reserved for the annual end of year office closure
• Cycle to Work Scheme
•  5% Salary sacrifice pension scheme with enhanced matching employer contributions
• Employee Assistance Programme available to staff and their family
• Flexible work options such as hybrid working, flexitime, part-time
• Regular staff team building and business planning “away days”

Clinical Guidelines Assistant
£32,477 pa plus excellent benefits
London WC1 and home-based (hybrid working)
35 hours per week, full-time
Permanent

The Royal College of Paediatrics and Child Health (RCPCH) is seeking a highly organised and proactive Clinical Guidelines Assistant to support the delivery of our Clinical Guidelines Programme. This is an exciting opportunity to contribute to work that helps improve the quality of paediatric healthcare by supporting the development, appraisal and consultation of clinical guidelines and evidence reviews.

Reporting to the Project Manager (Clinical Guidelines), you will provide essential administrative, coordination and research support across a range of clinical guideline and evidence review projects. You will work closely with clinical leads, working groups, committees and external stakeholders, helping to ensure projects are delivered efficiently, accurately and to a high standard.

This role would suit someone with excellent organisational skills, strong attention to detail and an interest in healthcare, research and evidence-based practice.

Key responsibilities include:

• Providing administrative support across the Clinical Guidelines and Evidence Reviews workstreams
• Coordinating meetings, committees and working groups, including preparing agendas, papers and taking accurate minutes
• Supporting clinical guideline and evidence review projects through research and information gathering activities
• Coordinating consultations and stakeholder engagement to support RCPCH involvement in national guideline development
• Assisting with the organisation of research activities, presentations and training events
• Maintaining accurate records, databases and audit trails using Microsoft Excel and bibliography software
• Supporting the drafting, formatting and preparation of guideline and evidence review documentation
• Assisting with website updates, social media activity and communications plans to promote the work of the programme
• Building and maintaining positive relationships with committee members, clinical leads and external stakeholders
• Developing knowledge of guideline development and systematic review methodologies through ongoing learning and training

Essential skills and experience include:

• Educated to degree level or able to demonstrate equivalent relevant experience
• Experience of undertaking a research project within an academic or professional setting
• Strong proofreading, report-writing and minute-taking skills
• Experience providing administrative support in a professional environment
• Excellent verbal and written communication skills
• Ability to work effectively with a wide range of stakeholders and teams
• Strong attention to detail and commitment to producing accurate work
• Proficiency in Microsoft Office applications, including Word, Excel, Teams, Outlook and PowerPoint
• Ability to manage competing priorities, work independently and meet deadlines
• Strong organisational and time-management skills

Desirable:

• Experience of website maintenance and social media platforms
• Understanding of governance processes and document control systems
• Knowledge of NHS structures and an interest in child health
• Experience supporting committees, boards or working groups

The RCPCH has more than 25,000 members and fellows worldwide and employs around 200 staff. Through our clinical quality and improvement work, we support healthcare professionals to deliver the highest standards of care for infants, children and young people.

Our values – Include, Influence, Innovate and Inspire – shape how we work together. We are committed to Equality, Diversity and Inclusion and welcome applications from candidates with protected characteristics. We particularly encourage applications from Black, Asian and minority ethnic candidates and disabled candidates who are under-represented at this level of the organisation.

The College operates a flexible hybrid working policy, with colleagues spending 40% of their working time in the office over a four-week cycle and the remainder working from home.

Closing date: 24 June 2026.

Are you able to build excellent relationships? Do you have fundraising or customer service experience? Can you adapt your communications to a wide range of audiences?

Then we might have the perfect job for you!

Title: Supporter Engagement Assistant
Reports to: Supporter Engagement Coordinator
Hours of Work: Both Full time and part time hours available (21 – 35 hours per week)
Salary: £23,853 per annum, FTE
Based: Bristol – Office base at County Gates, BS3 2JH

About Us

We are Great Western Air Ambulance Charity, dedicated to providing air ambulance and critical care services across Bristol, North Somerset, Bath & North East Somerset, Gloucestershire, South Gloucestershire and parts of Wiltshire. From volunteers to Specialist Paramedics, from senior Consultants to retail and fundraising staff, we are a team, working to save lives that would otherwise be lost. We seek to continually develop and adapt our activities to meet the needs of local communities, whilst impacting nationally and influencing global pre-hospital care. Our work is deeply satisfying, and every member of the team is committed to this service, and to saving as many lives as we can.

About You and The Role

At Great Western Air Ambulance Charity, we’re looking for a new Supporter Engagement Assistant to support our regional team. This role focuses on providing excellent stewardship for supporters and former patients across the communities we serve. It also calls for real passion – for our cause, for the people we help, and most importantly, for the people who help us save lives.

We’re looking for someone who is dedicated to doing their best, a person who can work independently but can collaborate within and beyond their team, who has compassion for our supporters and stakeholders and who is curious about exploring new approaches and keen to learn and develop. Whilst having experience of working with a charity would be beneficial, it is not essential. The successful candidate will have great customer service and communication skills as well as the ability to manage and develop projects. This role may suit a career changer who can demonstrate transferable skills.

GWAAC is a great cause to fundraise for, we have amazing stories to tell and experiences to offer. Our work is very rewarding for our team too – at GWAAC we know that we are contributing to saving local lives every week. We’re looking for someone who shares our passion for that.

You would be joining GWAAC at an exciting time, as the charity continues to grow and innovate in the field of pre-hospital care. You will be supported in developing your skills and be part of a dedicated team committed to saving local lives.

Closing date: 9am on Friday 10th July 2026
N.B. Applications may close prior to the deadline if sufficient high-quality applications are received.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

GWAAC is committed to equity, diversity and inclusion. We encourage applications from candidates from a range of backgrounds and experiences. GWAAC puts people first and upholds a culture of safeguarding.

Please contact us if you require reasonable adjustments.

No agencies please.

Senior Executive Assistant

Part-time (2-3 days per week) | Permanent
Fitzrovia, London | Hybrid working (1-2 days in the office)
£75,000-£85,000 pro rata
Start date: 2-3 months

An exceptional opportunity has arisen for an experienced Senior Executive Assistant to join a highly respected, award-winning pan-European think tank operating at the forefront of European foreign and security policy.

For almost 20 years, this organisation has brought together policymakers, academics, activists and senior political figures to promote informed debate and shape values-led European policy. With approximately 120 employees across Europe and a dynamic, entrepreneurial culture, the organisation combines intellectual rigour with the pace and agility of a start-up environment.

This role will suit a highly accomplished Senior EA with experience operating within international academic institutions, embassies, foreign ministries, diplomatic organisations, global universities or similarly complex, stakeholder-heavy environments.

Working closely with senior leadership and alongside an existing Senior EA, you will play a pivotal role in coordinating international board activity across six European entities, while providing high-level executive and logistical support in an environment involving academics, former Prime Ministers, senior policymakers and European councillors.

The Role

This is a varied and highly visible position combining senior executive support, international board coordination and compliance-related responsibilities across multiple European jurisdictions.

A key part of the role will involve organising approximately eight board meetings annually across London, Berlin, Madrid, Rome, Paris and Warsaw. These meetings involve senior external board members and high-profile stakeholders, requiring exceptional diplomacy, discretion and relationship management skills.

Responsibilities will include:

• Complex international diary and travel management across multiple time zones
• Coordinating and delivering international board meetings from planning through to completion
• Organising venues, travel, accommodation and meeting logistics across Europe
• Preparing and distributing board papers and meeting documentation
• Liaising confidently with senior academics, policymakers and high-ranking officials
• Ensuring local meeting formalities and governance requirements are adhered to across different European jurisdictions
• Minute taking and meeting follow-up actions
• Supporting the coordination of larger Main Board meetings and Annual Councils alongside the existing Senior EA
• Managing stakeholder engagement with tact, patience and professionalism
• Working proactively to secure attendance and commitments from senior external board members with demanding schedules, having all details finalised 6 months before the board meetings are due to to take place

Candidate Profile

The successful candidate will be a polished and highly credible Senior EA who thrives in intellectually driven, international environments and is confident operating with senior stakeholders.

You will bring:

• Signif

This is a unique opportunity for a committed individual to develop their experience and expertise within an evolving regional charity. The ideal candidate will have relevant qualifications and/or equivalent experience and demonstrate a commitment to continuous learning and professional development.

The post-holder will be responsible for supporting the day-to-day administration functions of Sahir, ensuring efficient office systems, effective donor stewardship, accurate donor records, and excellent supporter communications. The role will play a key part in maintaining positive relationships with individual donors, fundraisers, and supporters whilst ensuring administrative processes run smoothly across the organisation.

Contract:6-month fixed term contract

Hours: 28 hours per week over 4 days

Salary:£29,500 - £34,000 per annum (pro rata for part time) 

Location:Burford, Oxfordshire or Radcliffe Greater Manchester, hybrid working with a minimum of two days per week in the office

Closing date:18 June 2026

Interview dates:  25 & 26 June 2026

Are you passionate about supporting people and creating positive workplace experiences? We’re looking for a People & Culture Advisor to join our People & Culture team at Blue Cross on a 6 month fixed term basis.

This is a varied and rewarding role where you’ll work closely with managers and colleagues across the organisation, providing practical advice, guidance and support on a wide range of people matters, while helping us continue to build an inclusive and collaborative One Blue Cross culture.

More about the role

As a People & Culture Advisor, you’ll support the delivery of a high quality People service across the organisation. Working alongside the P&C Business Partners, you’ll be supporting managers through both informal and formal employee relations cases, including sickness absence, grievance, disciplinary and capability matters, ensuring these are handled fairly, consistently and in line with policy and best practice.

You’ll also play an important role in supporting volunteer managers across Blue Cross, helping to develop volunteering management solutions and providing support with volunteer systems and processes. Alongside this, you’ll contribute to people projects, management workshops, policy development and reporting, helping to continuously improve the support and services we provide to our people.

This is an excellent opportunity for someone looking to further develop their HR career within a collaborative and values driven environment. 

About you

You’ll be an approachable and confident HR professional with strong employee relations experience who enjoys building trusted relationships with managers and colleagues. Comfortable managing a varied workload, you’ll be able to balance day-to-day operational activity with longer-term projects and improvement work.

You’ll have strong communication and administration skills, a proactive approach and the ability to handle sensitive information with discretion. You’ll also share our compassionate, courageous and inclusive values and be passionate about creating positive experiences for both employees and volunteers.

Essential Qualifications, Skills, and Experience

• Previous experience of working in HR, gained throughout the employee life cycle 
• Experience of advising managers through formal and informal Employee Relations cases including sickness absence, grievance, disciplinary and capability
• Confident in dealing with numbers and experience of analysing and reporting data 
• Excellent interpersonal skills and customer-facing skills 
• Strong communication skills, both written and verbal 
• Good attention to detail 
• Great administration skills 
• A proven track record of prioritising and organising work and projects within a busy and multi-functioning role 
• IT literate with MS Office, web-based platforms, and databases 
• The ability to demonstrate, understand and apply our Blue Cross values

Desirable Qualifications, Skills, and Experience

• CIPD Level 3 
• Experience of working with volunteers in a HR environment 
• Experience of managing projects and development programmes 
• An understanding of the demands of the voluntary sector

How to apply 

Click the apply button below and complete the online application process before the closing date. We reserve the right to close this vacancy early should we receive an overwhelming response.

Rosa is looking for a thoughtful and ambitious fundraiser to join us at an exciting point in our growth. This is a new role with the chance to build experience across philanthropy, corporate partnerships, events and prospect development, while working closely with colleagues across fundraising, communications and grant making.

This is an ideal role for someone ready to take the next step in their fundraising career within a values-led organisation with national reach. You will play a central role in strengthening donor relationships and increasing income to support Rosa’s impact across society.

If you are organised, proactive and motivated by the chance to help resource change for women and girls, we would love to hear from you.

Job purpose

Reporting to the Philanthropy Manager, the Fundraising Officer will help support Rosa’s major donor and corporate fundraising at an exciting point in our growth.

Working across philanthropy, corporate partnerships, donor stewardship, events and prospect development, you will play a key role in helping us build strong supporter relationships and grow income to power Rosa’s mission. This is a varied and developmental role, offering the chance to work across every stage of the donor journey while building specialist fundraising skills in a high-ambition, values-led team.

It is an ideal opportunity for someone ready to step up from a fundraising assistant/ coordinator or similar role and take on broader responsibility in a national organisation with a clear purpose. The work you do will help generate funding for Rosa’s grant making, capacity building and influencing work — giving you a direct connection between fundraising and impact.

Key responsibilities

• Excellent stewardship of major donor and corporate relationships, including keeping donors up to date with Rosa’s work through events and meetings, written reports and newsletters
• Manage a portfolio of individual donors, major donors and corporates
• Coordinate and deliver successful in person donor engagement events, currently twice a year with one large event in March and a smaller event in November
• Build a strong prospect pipeline of corporate donors by undertaking prospect research and contributing to new business pitches
• Undertake prospect research and compelling donor briefings for new major donors and new giving circle members (Thrive Network)
• Maintain high quality CRM records to record each stage of donors’ journeys and supporting the transition to a new CRM (Beacon)
• Able to work in a manner consistent with Rosa’s values and principles
• Carry out all aspects of this job description in accordance with policies set out in Rosa’s handbook, paying particular attention to safeguarding, data protection and equality and diversity.

You may also be asked to carry out other tasks that are in line with the responsibilities of the Fundraising Officer.

Experience, knowledge & skills (all essential)

• Two years’ relevant experience in a fundraising role (working in a role involving prospect research and donor stewardship of High Net Worth Individuals or major donors and/ or corporates)
• Experience of event management, meetings and developing research briefings
• Strong written communication and drafting skills
• Confidence in building relationships with external stakeholders
• Attention to detail in recording and tracking interactions with donors and prospects
• Able to work independently and collaboratively
• Strong organisational skills and ability to manage multiple priorities and deadlines
• Understanding of excellent supporter care
• Experience of using Microsoft Office and a CRM database

Personal attributes

• A commitment to equality, diversity and inclusion (essential)
• Energy, passion and enthusiasm for Rosa’s values and goals and for the organisations we support (essential)
• Knowledge of the UK Women and Girls sector and issues facing women and girls (preferred)

How to apply

To apply please visit our website for the full Job Pack and follow the instructions to apply via our on-line application form.

Cure Parkinson’s is looking for two Research Grants Officers to join its Research Team. One Grants Officer will work on pre-award grants and one Grants Officer will work on post-award grants, with some collaborative working between the two roles. This is a fantastic opportunity to join a fast-paced team and help us as we expand our funding schemes and work to achieve our aim of funding research to slow, stop or even reverse Parkinson’s.

These roles are responsible for the administration of the grant management process including managing external reviews, communicating with funded researchers about project reports, contracting new research projects and responding to funding enquires, as well as the organisation of the Research Committee meetings and review papers. As our Research Grants Officer you will have excellent organisational skills including experience of office and team administration such as scheduling meetings and taking minutes. Working as an effective member of our Research Team you will be able to handle multiple tasks with precision simultaneously and be comfortable building relationships and providing support for researchers.

1. Background

Osman Consulting Ltd supports the design, coordination, and implementation of humanitarian and development programmes across multiple regions, with a primary focus on Asia, the Middle East, Africa, Europe, and Latin America

The organisation delivers a diverse portfolio of interventions spanning emergency response, seasonal, education (including back-to-school initiatives), food security and livelihoods (including zero hunger programming), and other humanitarian priorities. Osman Consulting works through a partnership-based approach, collaborating closely with local implementing partners to ensure contextually appropriate, responsive, and sustainable programme delivery.

2. Purpose of the Role

The Senior Programmes Officer (Maternity Cover) is responsible for supporting the effective coordination, delivery, and development of a multi-country humanitarian programme portfolio. The role ensures continuity of programme implementation during the maternity cover period by maintaining strong partner relationships, overseeing programme progress, and supporting high-quality proposal development and reporting.

The post holder will act as a key focal point for communication with implementing partners and internal teams, ensuring that programme activities remain on track, compliant, and responsive to evolving needs. The role also contributes to organisational growth through proposal development, donor engagement, and strengthening partnerships.

3.Terms of Reference

• Duty Station: Solihull, B90 4BG, United Kingdom (Hybrid)
• Reporting to: Programmes Manager
• Line Management: Provides technical guidance and oversight to field partners and may support the supervision of interns
• Contract Type: Fixed-term maternity cover contract (12 months), subject to organisational requirements
• Full time/Part time: Full Time
• Travel: International travel may be required depending on programme and organisational needs.

4. Scope of Work and Key Responsibilities

Programme Coordination and Partner Management

• Maintain regular communication with implementing partners across multiple countries
• Coordinate programme activities to ensure timely and effective delivery
• Support negotiation and alignment with field teams and partners on implementation priorities
• Build and maintain strong working relationships with partners and stakeholders

Proposal Development, Business Development and Donor Engagement

• Lead the development of project proposals, concept notes, and budgets
• Contribute to business development efforts, including drafting marketing materials and supporting donor engagement
• Develop marketing and programme-related materials to support fundraising and visibility
• Build and maintain relationships with donors and external stakeholders

Programme Monitoring, Reporting and Compliance

• Review narrative and financial reports from partners for quality and accuracy
• Track programme deliverables, milestones, and deadlines across projects
• Maintain programme trackers, dashboards, and internal monitoring tools
• Liaise with Monitoring and Evaluation (M&E) teams to support programme tracking and learning
• Ensure documentation and data are organised, accurate, and up to date

Financial Coordination

• Coordinate closely with the finance team on budgets, forecasts, and expenditure tracking
• Review partner budgets and support financial planning processes
• Ensure alignment between programme delivery and financial requirements

Design, Communications and Knowledge Products

• Develop visual and written materials including presentations, one-pagers, capability statements, and reports
• Support media and communications outputs using design tools such as Canva and Adobe Creative Suite
• Contribute to internal and external communications materials to enhance programme visibility
• Support media-related activities, including content development and basic media training where required

Capacity Building and Team Support

• Provide training and guidance to implementing partners on project requirements and standard operating procedures (SOPs)
• Develop and refine internal documents such as SOPs and guidance materials
• Support onboarding, training, and supervision of interns
• Provide support to colleagues across programme activities as required

Systems, Learning and Operational Support

• Maintain and update programme databases and information systems
• Support feedback collection processes, including surveys and learning inputs
• Contribute to problem-solving and continuous improvement across programmes
• Participate in calls across multiple time zones and undertake occasional travel as required

Procurement and supply chain support

• Support review of procurement requests, specifications, delivery schedules, and procurement documentation for completeness before onward processing.
• Track status of procurement packages, purchase actions, vendor communications, and delivery milestones and flag bottlenecks for management attention.
• Coordinate with the Operations and Logistics Officer in the field on shipment status, local sourcing issues, warehousing constraints, and asset receipt confirmation.

Operational risk management

• Identify operational bottlenecks relating to procurement timing, delivery sequencing, documentation gaps, or service support readiness.
• Provide timely updates to the Programmes Manager on issues requiring escalation or re-prioritisation.

5. Qualifications and Experience

• Degree or equivalent experience in international development, humanitarian studies, or a related field
• Minimum of 3 years of relevant experience in programme coordination, project management, or humanitarian/development settings
• Proven experience in proposal development, including budget preparation
• Strong experience working with implementing partners and managing multi-country programmes
• Experience reviewing narrative and financial reports and ensuring donor compliance
• Familiarity with working alongside finance and monitoring and evaluation (M&E) teams

6. Core Competencies

• Strong organisational and coordination skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills, with fluency in English required; Arabic is desirable
• Strong analytical and problem-solving abilities
• Experience developing presentations, reports, and programme materials
• Proficiency in Microsoft Office (especially Excel, Word, and PowerPoint); experience with tools such as Canva or Adobe
• Ability to work independently, take initiative and coordinate across multiple time zones in a fast-paced environment

7. Compliance, Safeguarding and Ethics

The post holder is expected to uphold Osman Consulting Ltd policies, donor requirements, humanitarian principles, and all applicable national and international regulations.

The role requires full compliance with safeguarding standards, including Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), child safeguarding, confidentiality, and data protection requirements.

The post holder must promote accountability, inclusion, and non-discrimination in all aspects of their work, ensuring respectful engagement with all stakeholders.

Any concerns relating to fraud, corruption, conflicts of interest, safeguarding incidents, or security risks must be reported promptly through the appropriate channels.

Job Title – Service Administrator

Contract – Permanent

Hours – 35 hours (Monday to Friday)

Salary – £26,936 per annum

Location – Coram Campus, Bloomsbury, London (with occasional hybrid working at home in line with operational need)

Coram Voice, part of the Coram Group of charities, is looking for a motivated and well‑organised Service Administrator to join our Administration team. This is an exciting opportunity for someone who enjoys supporting others, managing systems, and helping services run smoothly for children and young people in and leaving care.

As a key member of our administration team, you will provide responsive, high‑quality support across the organisation, with particular responsibility for our Independent Services, Youth Advisory Board, and operational managers outside London. You will work closely with the Operations & Administration Manager to ensure the effective running of our Head Office and the smooth delivery of our services.

This role will suit someone who is proactive, confident using systems, enjoys problem‑solving, and can communicate well with colleagues, associates, and young people.

Responsibilities:

• Act as a first point of contact for Independent Services, the Youth Advisory Board and operational managers
• Maintain effective administrative systems and ensure compliance with GDPR
• Process referrals, coordinate meetings and support the allocation of associate staff
• Arrange and support meetings, training sessions and events, including minute‑taking and diary coordination
• Provide basic IT and case‑management system support to remote staff
• Assist with contracts, invoices, claims and financial administration
• Manage publication orders, monitor stock and maintain relevant spreadsheets
• Support the production of reports, statistics and project information
• Contribute to the smooth running of the London office, including reception duties, supplies and general admin
• Assist with special projects and cross‑organisational tasks as required

Benefits of working with us

We wish to reward and recognise the valuable contributions our staff make to the organisation and offer an attractive benefits package to do so. You can read more about our benefits package on our careers site. These include:

• A highly competitive salary
• A matched pension scheme up to 5% of salary
• Generous leave entitlement, including up to 28 days’ annual leave, as well as an additional 3 days of paid leave between Christmas and New Year
• A suite of family-friendly policies
• Flexible working
• Cycle to work scheme
• Access to an Employee Assistance Programme

To apply for this role, please click on the 'apply now' button below to complete the application.

Closing date: 12 noon 25/06/2026

Interview date: 02/07/2026 – at our London offices

Coram Voice is an equal opportunities employer and welcomes applications from all sections of the community. We actively encourage applicants from Asian, African, Caribbean and other global majority backgrounds as well as people with lived experience of the care system to join our teams. Whilst we have a diverse team, we recognise we are a predominantly white workforce and are genuinely committed to encouraging candidates from diverse communities in order to improve the services to the children we help.

We are committed to the safeguarding of children and where appropriate will require the successful applicant to undertake a check from the Disclosure and Barring Service.

Registered Charity No. 312278.

About the role
 
This role will involve supporting and empowering LGBT survivors of sexual violence to overcome the impacts of abuse and violence. It will focus on working with LGBT survivors in need of emotional and practical support.
 
You will offer a space to victim/survivors to discuss options and provide support to enable clients to make informed choices and meet their individual needs. This will include safety planning and linking victim/survivors in with support services. You will work collaboratively with other services to ensure a multi-agency approach is taken to supporting LGBT people victim/survivors of sexual violence.
 
You will be empathetic and thoughtful in your approach to understand your clients’ needs, whilst remaining boundaried and mindful or self-care. Your work will enable LGBT people to feel supported, heard and empowered in the face of abuse and violence.
 
You will work within Galop’s Advocacy and Support team supporting LGBT people facing abuse or violence. You will work with colleagues to ensure that survivors are supported in a trauma-sensitive way and that the specific needs of sexual violence survivors are supported across the team. You will have an in depth understanding of the spectrum of violence and abuse that LGBT people are subjected to, including the causes, impact and barriers to accessing services.
 
This post is only available to applicants from the LGBTQ community as permitted under the Equality Act 2010 as a Genuine Occupational Requirement.
 
For more information on this role please download the attached job description. 
 
Location: Galop’s offices are located in London. This role will have the option of hybrid working with at least 2 days per week in the office.
 
Hours: Full-time (35 hours per week) 
 
Contract: Fixed-term until 31st March 2027 (extension possible subject to extended funding)
 
Reports to: Senior Independent Sexual Violence Advocate (ISVA)
 
Salary: You will start on scale point G1 at £29,453.65 per year (including £4,296.25 London Weighting for those working in our London Office)
 
Closing Date 
 
Applications should be submitted by 10:00am on 22nd June 2026.
First round interviews TBC and will take place via Microsoft Teams.
 
REF-228 773