123 People assistant jobs
The Archbishop of York's office is based at Bishopthorpe Palace on the outskirts of York, offering a unique and pleasant working environment. Staff at Bishopthorpe Palace form a close-knit and collaborative team, supporting the Archbishop's ministry across the Province of York, nationally, and internationally.
The role of the Head of the Private Office of the Archbishop of York is to provide strategic oversight and operational leadership for the Archbishop's Private Office, ensuring the highest standards of organisation, communication and administrative support.
The postholder serves as a trusted adviser and principal point of coordination, providing exceptional executive support while exercising sound judgement, discretion and emotional intelligence in a complex and fast-paced environment. Responsible for the smooth and effective operation of the Private Office, the role manages highly sensitive matters with integrity and professionalism, maintains strict confidentiality, and supports the wider mission and ministry of the Archbishop through effective planning, stakeholder engagement and leadership.
Responsibilities
Strategic Diary and Programme Management
- Be responsible for the strategic planning and management of the Archbishop's diary, ensuring alignment with agreed priorities and objectives.
- Be responsible for the day to day management of the Archbishop's diary.
- Assess requests, invitations and opportunities, making recommendations on the effective use of the Archbishop's time.
- Balance strategic priorities with pastoral, diocesan, national, ecumenical, civic, public and international commitments.
- Identify risks, conflicts and emerging opportunities, adapting plans as required.
- Ensure timely and appropriate responses to requests and correspondence relating to the Archbishop's programme.
Engagement Planning and Delivery
- Coordinate the planning and delivery of meetings, visits, events and speaking engagements, ensuring they are well organised and achieve agreed outcomes.
- Monitor briefing deadlines.
- Manage relationships with internal and external stakeholders to ensure effective delivery and communication.
- Ensure all logistical, administrative and safeguarding requirements are met.
Partnership with the Chief of Staff and Senior Leadership Team
- Work closely with the Chief of Staff, who is ultimately responsible for the Archbishop's schedule, and Senior Leadership Team to align the Archbishop's programme with the Archbishop's strategic objectives.
- Support the implementation of decisions and ensure effective coordination across the Archbishop's Office, with Lambeth Palace, with the Diocese of York and, in particular, the Bishop of Selby's Office.
Briefing and Correspondence
- Commission, coordinate and quality-assure briefings for meetings, visits and engagements.
- Draft and review correspondence, briefing notes and other materials as required.
- Ensure the Archbishop receives accurate, timely and concise information to support decision-making and engagement preparation.
Private Office Leadership
- Lead and continuously develop the operation of the Private Office, ensuring it delivers a professional, responsive and high-quality service.
- Line-manage the Correspondence & Private Office Assistant (1 post).
- Develop and maintain effective systems, processes and workflows to support diary management, correspondence and engagement planning.
- Be the budget holder for the Private Office and associated Archbishop's costs and participate in the annual budget setting process.
- Monitor actions and commitments, ensuring high standards of service, professionalism and continuous improvement.
- Build strong working relationships with the Lambeth Private Office to ensure effective coordination and alignment.
- Build a strong working relationships with the Bishop of Selby's office, together with the offices of the Bishops of Hull and Whitby and the York Diocesan Office to ensure effective coordination and alignment.
- Build strong working relationships with the Bishop to the Archbishops, and their office, together with other NCI leadership teams and departments.
Stakeholder and Relationship Management
- Build and maintain effective relationships with senior church leaders, diocesan colleagues, civic leaders, ecumenical partners and other key stakeholders.
- Act as a trusted point of contact, exercising sound judgement when handling sensitive matters and enquiries.
- Support the Archbishop in maintaining productive relationships across a broad range of networks, including the Bishopthorpe Charitable Partners Trust.
Support, Travel and Hospitality
- Coordinate the involvement of the Archbishop's spouse in engagements and events where appropriate.
- Oversee domestic and international travel, visits, hospitality and related logistics.
- Ensure visitors, guests and stakeholders are welcomed warmly and professionally.
This role profile outlines the principal responsibilities but is not exhaustive. The postholder may be asked to undertake other duties in line with the general nature and level of the role and occasional out-of-hours or weekend working might be necessary. Any reasonable adjustments or changes will be discussed in advance. A basic DBS check is required.
Person Specification
Essential
Experience
- Experience supporting a senior leader, public office-holder or equivalent figure in a complex and high-profile environment or comparable environment.
- Experience managing complex priorities, portfolios of activity and stakeholder relationships on behalf of a senior leader.
- Experience leading an executive support, Private Office or equivalent function, including responsibility for people, systems and service standards.
- Experience coordinating high-profile engagements, visits and events involving multiple internal and external stakeholders.
Leadership and Professional Capability
- Excellent judgement and the ability to balance competing priorities, assess opportunities and make well-founded recommendations.
- Ability to anticipate issues, identify risks and ensure the effective coordination of complex activity.
- Ability to operate effectively in situations of ambiguity, adapting plans and priorities in response to changing circumstances.
- Outstanding organisational and planning skills, with the ability to translate strategic priorities into coherent and deliverable programmes of activity.
- Strong stakeholder management skills, with the ability to build effective working relationships with senior leaders and partners.
- Ability to budget and hold expenditure to agreed budget frameworks.
- Excellent written and verbal communication skills, including the ability to prepare concise briefings and communicate with clarity and diplomacy.
- Strong leadership and people management capability, fostering a professional, collaborative and high-performing culture.
Personal Attributes
- Highly trustworthy, discreet and diplomatic.
- Emotionally intelligent and politically aware.
- Calm, adaptable, resilient and effective under pressure.
- Clear proactive communicator.
- Collaborative and highly organised, with a strong commitment to supporting others' success.
- Committed to excellence, continuous improvement and the effective stewardship of the Archbishop's time and priorities.
Knowledge
- Strong understanding of the demands of supporting a senior leader in a complex and fast-moving environment.
- Proficiency in Microsoft 365 and digital collaboration tools.
- Ability to work effectively within the mission, values and public ministry of the Church of England.
Desirable
- Knowledge of the Church of England, its governance structures and wider ecclesiastical context.
- Experience supporting a faith leader, senior public figure, elected office-holder or equivalent.
Applications close on 20 September at 23:55.
The interview will be held in person on 29 September 2026
Registered Charity
101 - 500
The Church of England’s vocation is and always has been to proclaim the good news of Jesus Christ afresh in each generation to the people of England.
Thank you!
Students’ Union UCL is an organisation that exists to make more happen. We are the representative body for University College London’s (UCL) students, one of the most diverse student communities in the world. Our vision is to provide an outstanding experience for all UCL students and to be one of the best students’ unions in the UK and the world. We aim to build a vibrant and empowered student community with real influence in UCL and beyond, that enables students to enjoy their time at university; pursue their interests and passions; see the world in new ways; and develop the skills and experience to change the world for the better.
We are a registered charity employing over 150 career staff and 300 student staff, delivering a wide range of services and representative functions for UCL students. We have the widest portfolio of services of any student organisation in the country, managing UCL’s extracurricular programmes for sport, music, drama, dance, media, volunteering, academic societies and intercultural engagement; providing a wide range of fantastic social spaces; leading on student democracy and representation across UCL; and offering excellent student support services.
It's an exciting time to join our growing organisation as we lead the delivery of UCL’s groundbreaking Student Life Strategy. This is enabling us to build more programmes to improve students’ mental and physical wellbeing, promote genuine equity for all, build students’ skills and confidence, develop their international connections and intercultural skills, and make a real contribution to our local community.
We provide excellent benefits including defined benefit pension scheme and generous holiday entitlement. We are proud of high levels of staff engagement and pride ourselves on being a great place to work. We will consider applications to work on a flexible and job share basis wherever possible.
The Deputy Fitness Centre Manager is a role that is largely based on site (80:20 split) and the post holder will work a minimum of 14 hours per week at front of house, leading delivery. Shift patterns and start times will be dependent on the needs of the business. This will mean occasions when late, early and weekend work will be required. Shift location will vary between our sites. Provided staffing needs are met, the role holder will be able to work from home one day per week. They will utilise customer feedback and insight on our target market, to optimise our service.
The Deputy Fitness Centre Manager is responsible for maximising the number of students using TeamUCL Gyms and ensuring all members have an excellent user experience. They have oversight for the holistic member journey including promotion, joining, induction and retention. Ensuring both the digital and in-person experience exceeds member expectations. They will have autonomy to be agile and responsive to member needs, adapting the customer journey to the changing needs.
Registered Charity
An outstanding experience for all UCL students and to be one of the best students’ unions in the UK and the world.
The client requests no contact from agencies or media sales.
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Using Anonymous Recruitment
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Residential & Commercial Property Manager
Hours: Minimum of 37.5 hours per week, normally Monday to Friday. Due to the nature of the role the working pattern may occasionally change to include evenings, weekends and Public Holidays, with reasonable notice provided or by prior agreement. This may be to support property inspections, tenant matters, or other operational requirements for example. TOIL will be provided for additional planned evening or weekend working in accordance with departmental arrangements.
Normal start and finish times may be reasonably adjusted with reasonable notice to meet operational requirements.
The role requires regular travel across the property portfolio and occasional travel to St James's Place, London, and other locations as required.
The Role
The Property Department is responsible for the facilities management and maintenance of the historic, residential and commercial properties belonging to the Rothschild Foundation and National Trust, including Waddesdon Manor, The Stables, Windmill Hill, the Five Arrows Hotel, The Bow, The Dairy, commercial and residential properties and various other smaller outbuildings, staff houses and general infrastructure.
The department is led by the Head of Property & Facilities Management, supported by the Facilities & Maintenance Manager, Residential & Commercial Property Manager and a team of skilled trade technicians, general facilities & maintenance operatives, grounds assistants and administrative and data support staff.
The Residential & Commercial Property Manager is responsible for the effective management, performance and development of the Rothschild Foundation's residential and commercial property portfolio, working within the strategic direction set by the Head of Property & Facilities Management.
What you will do
The role is responsible for maintaining high standards of landlord and property management, supporting optimal occupancy and rental income, ensuring appropriate legal and regulatory compliance, and providing a professional and responsive service to tenants and internal stakeholders.
The postholder line manages the Lettings Administrator and works closely with the Facilities & Maintenance Manager, Facilities & Maintenance Administrator, Property & Systems Data Lead, Finance and HR to ensure the effective management of the portfolio.
Key Responsibilities include but are not limited to:
Portfolio Management & Strategy
- Work with the Head of Property & Facilities Management to develop and deliver the long-term strategy for the residential and commercial property portfolio.
- Manage the day-to-day performance of the residential and commercial portfolio, ensuring properties are managed effectively, professionally and in accordance with organisational objectives.
- Maintain oversight of occupancy, voids, rental performance and emerging portfolio risks, providing regular information and recommendations to the Head of Property & Facilities Management.
- Identify opportunities to improve the performance, condition, use and value of the portfolio and make recommendations for investment or improvement.
- Support property acquisitions, disposals, lease renewals and other portfolio changes as required, working with appropriate professional advisers.
- Prepare and contribute to relevant budgets, forecasts and longer-term property plans and monitor expenditure and income against agreed targets.
Residential Lettings & Tenancy Management
- Provide management oversight of the full residential lettings and tenancy lifecycle, ensuring properties are marketed, let and managed efficiently and in accordance with organisational policy and legal requirements.
- Line manage the Lettings Administrator, providing clear direction, regular one-to-one meetings, performance management, development support and appropriate oversight of workload and priorities.
- Ensure appropriate processes are in place for marketing, viewings, referencing, tenancy documentation, inventories, rent reviews, renewals, tenancy changes and check-out arrangements.
- Review recommendations relating to prospective tenants, rental values and tenancy arrangements and approve or escalate decisions in accordance with delegated authority.
- Maintain oversight of rent collection and arrears, working closely with Finance and ensuring concerns are identified and escalated promptly.
- Ensure tenant queries, complaints and tenancy-management matters are handled promptly, professionally and consistently.
- Maintain appropriate oversight of void properties and coordinate with Facilities & Maintenance colleagues to agree required works and support timely re-letting.
Staff Accommodation
- Provide property-management oversight of the organisation's staff accommodation portfolio, working closely with the Director of People and HR Department.
- Ensure the Lettings Administrator provides effective administration of staff accommodation, including Manor flats, National Trust Key Representative housing, Pathways Programme accommodation and other short-term or emergency accommodation.
- Ensure property, landlord, occupancy and compliance requirements relating to staff accommodation are appropriately managed.
- Work with the Director of People and/or Head of Property & Facilities Management on staff accommodation matters, recognising that employment-related eligibility, approvals, rental concessions and associated policy decisions sit outside the Lettings Administrator role and are determined in accordance with organisational policy.
Commercial Property Management
- Manage the day-to-day administration and performance of the commercial property portfolio, maintaining appropriate records of leases, licences, rent reviews, renewals and other key dates.
- Build and maintain effective relationships with commercial tenants and occupiers and act as a key point of contact for property-management matters.
- Coordinate lease events, rent reviews and other commercial property matters with external agents, valuers, solicitors and other professional advisers as required.
- Monitor rental performance, arrears, lease compliance and emerging risks and make recommendations to the Head of Property & Facilities Management.
- Support the effective management of commercial properties including the Five Arrows Hotel and The Bow where relevant to the landlord/property-management responsibilities of the Foundation.
Property Maintenance & Condition
- Work in close partnership with the Facilities & Maintenance Manager to agree priorities, capacity and workflows for planned and reactive works across the residential and commercial portfolio, balancing property and tenant requirements with available Facilities & Maintenance resources and wider departmental priorities.
- Agree appropriate timescales for works with the Facilities & Maintenance Manager before commitments are made to tenants or other stakeholders, and ensure priorities are reviewed where operational demands or available capacity change.
- Provide the Facilities & Maintenance Manager with relevant property, tenancy and access information to support effective planning and allocation of work.
- Maintain appropriate oversight of outstanding residential and commercial property works, working with the Facilities & Maintenance Manager and Facilities & Maintenance Administrator to ensure progress is communicated effectively to tenants and other stakeholders.
- Monitor property condition and identify emerging repair, investment or compliance requirements, escalating significant issues to the Head of Property & Facilities Management.
- Support property inspections, condition reviews and programmes of improvement as required.
- Escalate competing priorities, significant capacity constraints or unresolved issues to the Head of Property & Facilities Management where agreement cannot reasonably be reached.
Compliance & Risk
- Ensure the residential and commercial portfolio is managed in accordance with applicable landlord, property, housing and tenancy legislation and regulatory requirements.
- Maintain oversight of relevant property and tenancy compliance records, working closely with the Property & Systems Data Lead and Facilities & Maintenance colleagues to ensure information is accurate and up to date.
- Ensure appropriate processes are maintained for statutory and landlord requirements, including relevant safety certification, tenancy documentation, deposit and occupancy requirements where applicable.
- Keep abreast of changes in residential and commercial property legislation and good practice and advise the Head of Property & Facilities Management on implications for the portfolio.
- Identify, assess and escalate property-management risks and support the implementation of appropriate controls and mitigations.
- Work with the Facilities & Maintenance Manager and Health & Safety Manager to ensure responsibilities for property compliance, maintenance compliance and health and safety are clearly coordinated.
Stakeholder & Professional Relationships
- Develop and maintain positive and professional relationships with residential and commercial tenants, prospective tenants and occupiers.
- Work collaboratively with the Head of Property & Facilities Management, Facilities & Maintenance Manager, Facilities & Maintenance Administrator, Property & Systems Data Lead, Finance, HR and other internal stakeholders.
- Build and maintain effective relationships with external agents, valuers, solicitors, local authorities, contractors and other professional advisers.
- Represent the Rothschild Foundation professionally in property-management discussions and negotiations within the authority delegated to the role.
- Prepare reports, updates and property information for the Head of Property & Facilities Management and other stakeholders as required.
- Undertake occasional travel to St James's Place, London, and other locations as required in connection with the responsibilities of the role.
You will be a great fit if:
You’re a confident communicator and supportive manager who uses their judgement to identify risks and know when to seek advice or escalate issues. You’re an experienced residential property professional who enjoys managing lettings and tenancies, and navigating property legislation and compliance with confidence. You’re commercially minded and organised, with a good understanding of property maintenance, budgets and rental performance.
Your areas of knowledge and expertise that matter for this role:
Essential
- Demonstrable experience of residential property management and the management of lettings and tenancies.
- Strong working knowledge of residential landlord and tenancy requirements and relevant property legislation.
- Experience of managing a varied property workload, including tenant relationships, rent reviews, compliance and property-management processes.
- Experience of supervising or line managing others.
- Good understanding of property maintenance and experience of working collaboratively with maintenance or facilities professionals to prioritise and coordinate works.
- Strong financial and commercial awareness, including the ability to monitor rental performance, budgets and value for money.
- Excellent organisational skills and the ability to manage competing priorities, deadlines and a varied workload.
- Strong written and verbal communication skills and the ability to build effective relationships with tenants, colleagues, contractors and professional advisers.
- Good judgement and the ability to identify risk, make recommendations and escalate matters appropriately.
- Strong IT skills and confidence using property-management systems and standard business applications.
- A full UK driving licence is essential.
Desirable
- Experience of commercial property management, including leases, licences, rent reviews and lease events.
- Experience of managing a mixed residential and commercial property portfolio.
- Experience within a rural estate, heritage, charity or similarly complex multi-use environment.
- A relevant professional property qualification or membership, for example ARLA Propertymark, RICS or equivalent.
- Experience of staff, tied or other employer-provided accommodation.
- Experience of working with historic or listed properties.
Registered Charity
101 - 500
Our areas of interest are Arts and Culture and Regenerative Food and Farming, where we make a number of multi-year investments each year.
The client requests no contact from agencies or media sales.