We are seeking a highly efficient, experienced Administrator to join our small professional team. You must have excellent communications skills, be thorough and accurate, be able to multi-task, remain calm under pressure and add to our team dynamics. You must possess a range of administrative and secretarial skills including good IT skills. The post will involve supporting evening training events during term time approximately once a week.

Good interpersonal and teamwork skills are essential as is a sense of humour and the ability to exercise tact, diplomacy and sensitivity.

You need to be committed to our vision of ‘Developing Church of England Education’, be in sympathy with the aims and objectives of the Christian Church, and ideally have an understanding of the workings of the Church of England in Education.

Closing date for applications:  9am Monday 16 December 2019

We are looking for a highly motivated tutor to join our adult learning team in January 2020.

The ClementJames Centre is an award winning charity that empowers the community to release its potential in one of London’s most disadvantaged areas. Our vision is for everyone in our community to release their potential and live fulfilled lives. We achieve this through providing education, employment and wellbeing support to over 3,000 local people each year in a safe and compassionate space.

• Adult Learning
  We support adults to improve their English, Maths and ICT skills. This gives our students the confidence and knowledge to help them succeed and strengthens their place in the community. We offer a wide range of Functional Skills courses and intensive literacy and numeracy support.
• Employment Support
  We help people to gain meaningful and sustainable employment. This enables our clients to improve their quality of life, security and independence. We offer tailored advice and support, mentoring and work skills activities.
• Children & Young People’s Education
  We help young people to learn, flourish and achieve their potential. This allows them to feel fulfilled and have the opportunities to build the future that they choose. We provide academic support, mentoring and aspirational activities.
• Wellbeing & Support
  We empower people to overcome barriers and challenges and to engage with their own wellbeing. This enables our clients to pursue their goals. We do this through the provision of Information, Advice and Guidance, and wellbeing support and activities.

The successful candidate will be employed to deliver a combination of 1:1 Literacy and Numeracy Support Functional Skills English (FSE), with the ability to deliver up to Level 2 and Functional Skills Maths (FSM) classes. Our expanding adult learning programme supports over 300 local adults each year through a range of programmes designed to improve their English, ICT and Maths skills and increase their employability and involvement in the community.

If you are an outstanding tutor, have a full UK teaching qualification in the Further Education sector and a minimum of 2 years’ experience delivering and assessing ESOL or Functional Skills at various levels; have excellent written and verbal communication skills and are passionate about helping people achieve their potential, then The ClementJames Centre can offer a supportive staff team, and a varied and interesting role which supports hundreds of people each year.

The ClementJames Centre is a welcoming and unique place to work and if you would like to visit us before submitting your application please email us to arrange a visit.

If you wish to apply, please download and email your completed application form to us by 9am on Monday, 6th January 2020. CVs are not an acceptable alternative.

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Safeguarding is everyone’s business. The ClementJames Centre is committed to protecting the health and wellbeing of those we support, and enabling them to live free from harm, abuse and neglect. All our staff are required to have an enhanced DBS check and will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.

At ClementJames, we welcome and encourage applications from everyone regardless of age, disability, gender, ethnicity, religion and sexual orientation. If you require the application documents in a different format please do not hesitate to contact us.

Humanists UK seeks an experienced and highly organised Office and Administration Manager to lead our office administration team and deliver a first-class service for the organisation.

You will need to be personable with a positive ‘can-do’ attitude. You will be working with and leading the Administration team as well as being a point of contact for office issues.

The Office and Administration Manager will lead, manage, develop and continuously improve effective administration and support for all departments.

You’ll require good organisational & team management skills. Experience in line managing staff is essential as is being able to adapt to changing priorities at a moment’s notice.

Supporter Care Administrator
London, EC2A
£20,286 – £24,344 per annum

The National Deaf Children’s Society is the leading charity dedicated to creating a world without barriers for deaf children and young people. We are almost wholly reliant on income received from supporters and donors to the charity. Looking after these supporters is crucial.

Working in the Fundraising and Communications department, the Supporter Care Administrator will be responsible for dealing with enquiries from the charity’s supporters and members of the public, delivering excellent supporter care to all. This involves working with internal colleagues and external fundraising agencies to manage supporter care processes effectively including all areas of administration.

In addition, the Supporter Care Administrator will ensure that processes are in place so that supporters’ donations are added to the organisational database, banked and thanked in a timely and accurate manner, and that complaints are dealt with appropriately. The post involves significant database work so close attention to detail and accuracy is important.

You will have experience of working in a fast-paced customer care environment, ideally within a charity, be an effective communicator and a confident user of Excel and Word. Previous database experience would be preferable.

To apply for this role, you will have to complete an online application and specify how you meet the person specification criteria, as outlined in the job description. To do this, we suggest that you download the job description prior to starting your application (this can be found at the start of the application process).

Currently, the application process works best on desktop / laptop devices.

The closing date for applications is on Wednesday 8 January 2020 at 23.59.

We expect interviews to be held in London on Monday 20 and Tuesday 21 January 2020.

A disclosure check will be sought in relation to the successful applicant for this post. This will be shared with Human Resources and may also be shared with the Safeguarding Manager and the relevant management team. All applicants must also complete a self-disclosure form.

We strive to provide an accessible recruitment process. If a disability or long-term condition makes it difficult for you to complete our application form, please contact us to discuss alternative formats. If you require reasonable adjustments for taking part in the interview, please indicate this in response to the corresponding question in the application form.
Additional information about the support we offer is on our jobs page.

We are a Disability Confident Employer and committed to offering interviews to candidates who request to be considered under the disability confident scheme and meet the minimum requirements of the person specification.

The National Deaf Children’s Society is committed to safeguarding the welfare of children and young adults and expects staff and volunteers to share that commitment.

We are also committed to promoting work-life balance amongst our staff.

To apply for the role of Supporter Care Administrator, please apply via the button shown. 

This job is being posted by Webrecruit on behalf of National Deaf Children's Society. The services advertised by Webrecruit are those of an Employment Agency. 

Other organisations may call this role Customer Care Administrator, Customer Service Executive, Customer Services Representative, Supporter Care Co-ordinator, Customer Experience Rep, Customer Support Administrator, Customer Service Administrator.

Fixed-term contract until December 2020

HMP Swansea

Are you a highly organised, efficient and proactive self-starter able to work on your own initiative? Looking for an exciting new challenge? If so, join St Giles Trust as an Administrator, where you will provide vital administrative support and contribute to ensuring compliance with systems and procedures, standards and performance targets relating to the administrative functions.

About St Giles Trust

An ambitious, well-established charity that helps people facing adversity to find jobs, homes and the right support they need. Central to our ethos is our belief that people with first-hand experience of successfully overcoming issues such as an offending background, homelessness, addictions and gang involvement, hold the key to positive change in others. 

About this exciting opportunity

This key role will see our successful candidate undertake a broad range of essential office-based, meeting-setting and facilities monitoring tasks. This will involve managing, developing and updating the Client Database, collecting and collating data, and developing and maintaining effective and efficient administrative and office systems, including filing and recording systems.

You will also be expected to process all relevant internal and external correspondence and access emails regularly and distribute messages promptly, while offering general support to Peer Advisers, staff and manager when necessary is also an important aspect of the role.

What we are looking for:

• Strong IT skills, including proven Word, Excel, PowerPoint and Outlook experience
• An excellent communicator, verbal and written, with impressive interpersonal skills
• A self-starter who is organised and able to manage own workload
• Strong attention to detail and a proven ability to produce accurate work
• Impressive time-management, organisational and prioritisation skills
• The ability to develop and maintain filing, database and recording systems
• Sympathy with the aims and ethos of St Giles as an organisation

In return, you can expect a competitive salary and generous leave allowance, staff pension scheme, flexible working, a mentoring programme, an advice and counselling service, season ticket loan and much more besides.

For further information, or to apply, please visit our website.

Closing date: 11pm, 5th January 2020. Interviews: 14th January 2020.

Victim Support is looking for a Victim Focus Business Support Administrator based in Cardiff

Victim Support (VS) is an independent charity for people affected by crime in England and Wales. We work towards a world where people affected by crime or traumatic events get the support they need and respect they deserve.

South Wales Victim Focus serves diverse communities, many of whom experience a range of barriers that may impact on their ability to cope and recover from what they have experienced. These can include financial distress; social isolation; reduced mobility; mental and physical health issues; substance use and lack of opportunity. South Wales Victim Focus aims to identify what matters to service users and empower them to take control of their journey. The nature of service required will vary depending on individual circumstances and will range from short term intervention to deal with specific issues to more regular on-going interventions addressing a range of needs and/or supporting individuals through a lengthy criminal justice process.

The purpose of this role is to provide administrative support to the South Wales Victim Focus Service. The post holder will work within a team of staff and volunteers, with the main functions of their role to manage the day to day administration of the service and to ensure up to date and accurate recording of all information. Assistance with the volunteering recruitment as well as marketing and advertising the service across South Wales.

The ideal candidate will have a can do attitude and be ready to use their initiative to support a busy and evolving service in their vision to help victims cope and recover from their experiences.

This role is fixed term for 12 months

Victim Support offers competitive rewards and benefits including pension and life assurance, 25 days annual leave (pro-rata), voluntary benefits such as season ticket loans, and the opportunity to play a key role in a national charity providing world-class services to victims and witnesses and being a vital force for change.

Applications should be explicit enough to provide good evidence against the shortlisting criteria, which are marked in the person specification as (s). In order to apply, please create a profile in our website (jobs section), complete and submit an online application form.

If the vacancy has not specified the essential criteria for shortlisting, please use this section to express how your experience and skills are relevant for the role. If you have the drive to make a difference within an organisation which makes a difference we look forward to hearing from you.

Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks will be required

Victim Support takes pride in being a diverse organisation, enriched by the participation of all individuals and communities. Diversity matters and we value it.

RedR is looking to appoint an Administrator, based in Amman, Jordan. This role includes Facilities Management, Office and Finance Administration. You will work with the Programme Team, Finance/Support and colleagues in other departments. This is a part-time (50%) fixed-term position for 3 months. The salary is 10,900 JOD per annum.

ABOUT REDR

Every year, hundreds of millions of people around the world are affected by natural disasters and conflict. RedR is an international disaster relief charity which saves lives by giving aid workers the vital skills they need to do their jobs to the highest possible standard. We train thousands of people each year in everything from providing emergency shelter to staying safe in the field, from project management after emergencies to essential water and sanitation skills and more. We also maintain a network of experienced professional aid workers; our more than 1800 Members to support emergency response and longer-term humanitarian programmes worldwide.  

MAIN DUTIES AND RESPONSIBILITIES

Facilities Management and Office Administration (25%)

• Undertake general office administration as agreed with your Line Manager.

• Ensure all office and training facilities are maintained to a good quality standard to help ensure trainees have a working environment conducive to their needs.
• Ensure all necessary office supplies are ordered and available
• Maintain a log on office assets and ensure maintenance for office equipment (Scanner, water cooler, diesel tank, etc.)
• Oversee work of the cleaning lady and office guard
• Administer post and courier opening and collection
• Administer the archiving of documents
• Support other team’s work, if required from time to time
• Undertake other tasks as reasonably requested by your Line Manager

Finance administration (25%)

• Process course payment, invoices and expenses in line with established financial processes under the direction of the Programme Coordinator.

• Follow up on outstanding payments and invoices for income and expenditure.

• Ensure that all financial documentation is accurately completed and up to date.

• Administers cash payments (including payment of office utilities, phone, internet bills)

• Procure coffee and other consumables for the office

• Administer relations with local suppliers.

PERSON SPECIFICATION

Essential

• Excellent computer skills in MS Office packages Systematic and efficient, including an ability and willingness to prioritise, manage and complete a variety of tasks

• Strong interpersonal and communication skills and an ability to liaise confidently with different stakeholders

• Numerate with the ability to manage and monitor budgets, evaluate quotes and check invoices

• Excellent organisational and administrative skills, with exceptional attention to detail

• Ability to work effectively on a variety of tasks, to tight deadlines, with minimal supervision

• Using initiative and being proactive, with a problem-solving approach to challenges

• Flexible and adaptable approach as part of small organisation

• A commitment to humanitarian principles, and the mission and values of RedR

• Language – fluency in Arabic and English languages required.

Desirable

• Project Management experience

• Experience of facilities or premises management to include telecoms, equipment, liaising with contractors, leases.

• An interest in Learning and Development

• Ability to work flexible hours - occasionally in the evenings.

• Knowledge of humanitarian sector would be a beneficial

• Understanding of good practice in health and safety in an office environment

• Familiarity with Salesforce

All applicants must have the right to work in Jordan.

Applications will be reviewed daily and RedR reserves the right to close the vacancy early when we are in receipt of a sufficient number of applications.

KairosWWT is recruiting for a part-time Office Manager to join our team and undertake a very varied role with overall responsibility for ensuring that the charity runs smoothly. Based in the office, this role will be a key member of the team, providing efficient and effective administration support across the organisation.
 

This post is restricted to female applicants only under Section 9 of the Equality Act 2010. 

An enhanced DBS (Disclosure Barring Service) disclosure will be required for this role

A well known Youth Charity in North West London are looking to recruit an Office Manager on an interim basis. This role oversees the day to day running of the London Office and provides some support to the CEO in a PA capacity.

Client Details

A well known Youth Charity based in North West London.

Description

The Office Manager will be responsible for:

• Day-to-day management of the London office
• Organising for suppliers and contractors to attend when there are facilities issues
• Management of the meeting room bookings and organising international tele-conferences
• Managing the health and safety procedures and policies
• A degree of diary management and international travel booking for the CEO

Profile

The successful Office Manager will have:

• Demonstrable experience in an Office Management experience
• Experience of PA-type duties i.e diary management
• Experience in a charity/not-for-profit organisation would be beneficial

Job Offer

An hourly rate of £15-17ph - this role is likely to be for 4-8 weeks while they recruit on a permanent basis.

Administrator – Exams and Assessment Development

As the Administrator within the Education and Training Division of the College, you will be responsible for the administration of the exam generation process, the production of Theory Examinations and the development of scenarios for specialty trainee assessments.

This is an important role which requires first class customer service and administration skills along with the ability to liaise efficiently and effectively with a range of internal and external stakeholders.

Supporting the Question Bank and Quality Assurance Co-ordinator, you will ensure the requirements of the Examination and Assessment board and the Question Setting Group are achieved, whilst assisting in the maintenance and development of theory question banks, ensuring that sufficient high-quality questions and scenarios are produced and maintained for the syllabus areas.

With a good standard of general education, you should have substantial relevant administrative skills, along with experience of committee administration, minute taking and be capable of managing a high volume of written material with accuracy and consistency.

With a background of contributing to quality assurance, monitoring and evaluation of systems, policy and procedures, perhaps gained in a healthcare or education qualification setting, you should have a good understanding of the principles of good exam question writing.

Self-motivated and able to work as part of a team, you will be able to prioritise your workload and work well under pressure, and have a commitment to continuing professional development.

The Education and Training Division sets and monitors standards for the training and assessment of doctors working in paediatrics and child health in the UK and overseas. It also sets, monitors and administers the College examinations (MRCPCH and DCH), whilst making recommendations on the training of paediatricians including GMC certification.

The Royal College of Paediatrics and Child Health sets and maintains standards for the education and training of all doctors working in paediatrics and child health in the UK. We advocate on child health issues at home and internationally. Additionally, through a variety of activities, the College influences the quality of medical practice for children in hospital and in the community.

The RCPCH has more than 19,000 members and fellows and employs around 160 staff, most of whom work in our London office in Holborn. We have smaller offices in Northern Ireland, Scotland and Wales.

Interviews: 24 January 2020.

As Office Coordinator you’ll be leading Saffron’s administrative function to ensure excellent customer service for our clients and the effective and efficient organisation of our information systems. You’ll be using your organisational and administrative skills to support all team members so we can help women in Sheffield rebuild their lives after trauma and abuse. You’ll be innovative and self-reliant with a resourceful attitude, but equally able to work collaboratively and consultatively.  You’ll be a clear communicator, have great organisational skills and be confident using ICT to make administrative and communications tasks easier. Crucially, you’ll care passionately about supporting women who have experienced abuse and trauma, and supporting Saffron to deliver the best service it can.  If this sounds like you, we look forward to hearing from you!

Administrator – Six Month Contract
Cirencester, Gloucester

About Us

We are Benevity, a game changing software developer bringing a breath of fresh air and a new way of thinking to employee engagement software.

We are global leaders in corporate social responsibility and some incredible brands from around the world rely on us to provide award-winning corporate goodness programmes. These programmes help to attract, retain and engage professionals who are connected by causes that matter to them.

To put this in context, with 10 million employees registered with us, we’ve processed nearly three billion dollars in donations and 17 million hours of volunteering time this year alone.

We’re now looking for an Administrator to join our team in Cirencester and support our clients and back office functions.

Your Benefits

- Salary of up to £20,000 DOE per annum
- Company bonus scheme (based on company and individual performance)
- Employee assistance programme including counselling, consultations and access to resources
- Workplace giving programme including 100% matched charitable donations and paid volunteering time
- Ability to carry up to 10 days’ holiday into the next holiday period

This is an incredible opportunity to develop your career and future prospects with our growing, exciting organisation that is changing the way charity work and donations can be given.

You’ll discover that we are a rare and diverse group, we’re dreamers and doers, positive thinkers and people who are looking for more than just a job. We treasure each and every member of our team and they, in turn, help us to be more successful, to share our vision and to make the world a better place through goodness and giving.

If ours sounds like the kind of place where you could thrive, get in touch today.

The Role

As our next Administrator, you will join our managed services provision and play a pivotal role in helping our clients to manage their employee volunteering, matching and giving programmes.

Specifically, you will provide a variety of support services to ensure that programmes run smoothly and clients, employees and the charities they support can work together harmoniously.

Supporting Client Success Managers and Team Leads in building excellent client relationships, you will also:

- Field client requests quickly and competently
- Manage multiple projects at once
- Review and update priorities to ensure all activities are covered
- Deliver on promises that form the basis of relationships
- Maintain personal high standards and complete tasks and projects in accordance with these standards
- Work as part of a team, receiving support and providing assistance when needed
- Making on-site client visits as required

About You

To be considered as an Administrator, you will need:

- Excellent written and verbal communication skills
- To be a detail-oriented multi-tasker
- To be resourceful and proactive
- Operational excellence
- To be a collaborative team member
- The willingness to travel

Other organisations may call this role Managed Services Administrator, Client Services Administrator, Account Management Administrator, Account Support Executive, Account Executive, Client Support Co-ordinator, Account Co-ordinator, or Client Services Co-ordinator.

We believe in the power of diversity and we’re dedicated to creating a diverse, equitable and inclusive environment at Benevity. We ensure equal opportunity for all applicants and encourage people of all visible minorities, including Indigenous applicants, and those of any religion, sex, age, ability, sexual orientation, gender identity or expression to apply.

So, if you’re seeking your next challenge as an Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Finance Administrator – Part-time (3 days)

Archaeology Scotland

Archaeology Scotland is a Scotland-wide charity and is a voluntary membership organisation which works to secure the archaeological heritage of Scotland for its people through education, promotion and support.  You will be working as part of a small team based in Musselburgh but covering project across Scotland. This is an opportunity to join a vibrant team, and help establish financial best practice for a growing educational charity.

Objective of the post:

To provide accurate accounting and financial services to the organisation and establish and maintain an effective working relationship with clients and colleagues.

Main Duties

Xero Accounting System and online banking

Operate cloud-based accounting package (Xero)

Processing all Xero data and relevant paperwork

Reconcile all bank accounts

Post all month end journals including depreciation, accruals and prepayments

Prepare monthly financial reports

Liaise with payroll provider

Upload pension’s data to pension provider

Prepare and send out remittance advices as required

Prepare and issue cheques & invoices, ensuring they are sent out timeously

Credit control management

Process Gift Aid claims to HMRC

Process bank transfers, Direct Debits and make bank deposits

Liaise with the Treasurer and Director to ensure the smooth running of the organisation’s financial operations.

Prepare Management Accounts for previous quarter

Prepare accounts for annual audit and liaise with accountants

Operate business online banking system

Maintain petty cash system

Attend Management Group and Board meetings as required

Process membership applications and subscription renewals

Liaise with Membership Administrator on renewals and Direct Debits

General Administration

Administrative tasks as required, updating databases, answering phones and providing holiday cover for the Office Administrator.

Qualifications and Experience

A minimum of three years’ work experience at a similar level of responsibility is required for this post and a proven track record of using Xero is a requisite.

A high standard of computer literacy is required, with excellent skills in Excel, databases and word processing packages. 

Personal Qualities

The postholder must possess good time management skills, being able to organise a varied workload in an efficient manner.  The ability to communicate with a wide variety of people of diverse backgrounds in an efficient and friendly fashion is of paramount importance, as is a degree of flexibility which will permit the postholder to react competently to the extremely varied and often unexpected issues which arise on a daily basis in a charity.  The postholder must be able to work in close co-operation with the enthusiastic team.  Knowledge of archaeology is not necessary, but a general interest in aspects of the Archaeology Scotland’s remit and/or the voluntary sector would be an advantage.

Salary and Working Conditions

This is a part time post, with a starting salary pro rata of £24,000 per annum.  There is excellent holiday allowance with annual leave, for this post, of 15 days per year plus 6 statutory public holidays. There is additional gratuity leave over the Festive period when the Archaeology Scotland offices close for 2 weeks. This is a permanent position.

The postholder will work a 22.5 hour week over 3 days (to be decided with successful applicant). Archaeology Scotland operates a flexitime system and there will also be an opportunity for some home working. 

The Archaeology Scotland offices are currently based at Eskmills, Musselburgh, EH21 7PB.

Applications, by way of a letter of application and a current CV should be returned to the Director by Monday 16th December 2019.

Administrator (within the Clinical and Development Directorates) (fulltime at 35 hours, Office Based, UK)

Salary: £17,500 - £22,000

Permanent

GamCare is the UK’s leading charity working with those affected by gambling related harm. We run the National Gambling Helpline and deliver treatment to those affected. Alongside GamCare’s treatment services, we run training and accreditation for the UK gambling industry to raise standards and make gambling safer for everyone.

GamCare is seeking a dynamic and self-motivated administrator to support its Clinical and Development Directorates: the teams delivering the operational work of the charity on the ground. You will be joining a passionate and friendly team at a growing charity making an important difference to the lives of people who have been affected by gambling problems.

You will have experience of supporting teams with a range of tasks from booking accommodation and travel through to organising and minuting key meetings. You will have strong interpersonal skills, liaising effectively with team members to identify and prioritise their needs. You will be self-motivated, able to identify gaps in systems and processes to make them more efficient and supporting the smooth running of the team.  You will have excellent IT skills, and be familiar with Microsoft packages.

If you think you have the skills and experience for this role we would be delighted to hear from you.

Please note, the applicant must be free of any addiction, excluding nicotine, for at least 24 months.

This post is subject to a Disclosure and Barring Service (DBS) check.

To apply, please go onto the GamCare website and complete an application form and Equal Opportunities Monitoring Survey.

If you would like acknowledgement that your application has been received, please ensure the application is attached and put the following subject in your email:

Job application: <Administrator>

Please note that if the subject is not correct, you may not receive a confirmation.

Previous applicants need not apply

To discuss the role further please email Mike Kenward. Application forms forwarded to this email will not be accepted.

Please note we do not accept CVs

GamCare is committed to processing your personal data fairly, lawfully and transparently in line with GDPR. For further information on GamCare’s recruitment privacy notice please refer to our website.

Closing date for applications is 05 January 2020 at 9am

Interview dates: Week commencing 13 January 2020

Interviews are scheduled to take place in London