Established in 1974, Family Rights Group is the national charity that works with parents whose children are in need, at risk or are in the care system, and with members of the wider family who are raising children unable to remain at home.

Our goal is to enable children to be raised safely within their family and strengthen the family and community support networks of children in the care system. 

We are seeking a highly organised, calm and efficient administrator. You will assist the office and finance manager and be responsible for providing an efficient and effective administration service for the organisation, its services and projects.

The charity is committed to equality, diversity and inclusion in all aspects of its work, including employment.

Location: Our office is based in Dalston in east London, but while current guidelines for managing the spread of Covid remain in place, staff are working from home.

This is a fixed term contract until 31 March 2021

Closing Date:  Monday 9th November at 9.00am

Interview Date:  Wednesday 18th November 

Richmond Advice and Information on Disability (Richmond AID) is an organisation of and for disabled people, working to improve access, choice, quality of life and independence for disabled people in the London Borough of Richmond upon Thames and surrounding areas.

Richmond AID are looking for an enthusiastic and highly organised Office Administrator to join our team. We need someone who is a real team player with an excellent attitude to supporting other members of the team.

You will manage the building, day to day IT and office and reception duties. You will be extremely IT proficient. You will also have a keen interest in marketing and communications and ideally have experience in this area. You will be a people person and enjoy working within a busy team.

Please note this is not a remote working/home working role. We are currently running a number of services operating out of the building. Your presence in the building will be vital to the smooth and efficient running of our services during the Covid period.

Send a CV and Cover Letter telling us how you meet the Job Description.

Office Administrator  

Salary: £22,000 to £28,000 incl OLW depending on experience

Hours: full time – 36 hours per week

Closing Date: 10am on Tuesday 27th October 2020

Richmond AID offer 25 days annual leave plus eight bank holidays. Normal office hours are 9am to 5.15pm Monday to Thursday and 9am to 5pm on Fridays.

You will be based at our offices in the Disability Action and Advice Centre, 4 Waldegrave Road, Teddington, TW11 8HT but may need to work from other locations as needed.

Panel Administrator

Adoption Team

Part time 22.5 hours per week

Permanent appointment

Salary in the range £11,736 - £14,344 per annum

(pro rata the full time equivalent salary range of £19,300 - £23,588 per annum)

Based in Reading

PACT has been at the forefront of adoption services for over 60 years. Would you like to work to support PACT to build and strengthen even more families?

This is a fantastic opportunity to work in the heart of an adoption team. In this role you will coordinate all the elements for adoption panel days to ensure the days run smoothly.

Key tasks include controlling panel diary dates and room bookings, liaising with all panel stakeholders, circulating panel agendas and documents, prepare for each panel on the day, attend and minute panels and share minutes and actions after, coordinate the issue of approval letters, provide bi-annual reports and ensure all relevant information is kept up to date.

Are you ambitious to be part of a charity with an ‘outstanding’ Ofsted report and help us retain that rating?

If you:

• have a can-do attitude
• are able to multi-task while sustaining a high standard of work
• can work flexibly to manage your own workload and meet deadlines
• possess excellent communication and administrative skills including minute taking

we would love to hear from you. 

Interested?  Further details and an application form are available on our website.

Closing date:  Noon, Monday 2nd November 2020

Interview date: Tuesday 10th November 2020

PACT is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults therefore please note our recruitment procedure includes DBS checks. Please note prospective employees will need to evidence they have the relevant permission to work in the UK.

No agencies please.

The memcom recruitment team is looking for a CRM Systems Administrator to work in a prestigious professional association in Central London. You will be responsible for the overall administration, support, customisation and configuration of MS Dynamics and you will be the go-to person for users.

Some of your responsibilities will include:

• Ensuring high data quality and maintaining a clean, accurate database
• Working with the organisation as a system champion; training people to ensure CRM is understood by new and existing users; providing support and training for people in data entry and basic management; answering their questions and working with them through to resolution
• Helping the system grow and evolve, assessing options for optimising and configuring the system
• Taking responsibility for changes to: dashboards, views, business processes, work-flows and dialogs, templates, reports, fields and forms
• Creating new user guides to support new processes and releases
• Ensuring data security and protection is maintained at all times in line with GDPR and the Association’s policies

You must have extensive experience in administering, managing and maintaining CRM systems, (specifically Microsoft Dynamics) and an understanding of user experience, mapping and designing user journeys.

If you are a CRM Systems Administrator with meticulous attention to detail, and excellent prioritisation, interpersonal and problem-solving skills this is possibly the right role for you. Do not hesitate to apply!

Macular Society has 2 amazing opportunities available for Advice and Information Service Administrators to join the team based in Andover, Hampshire with some home working. You will join on a part time, permanent basis and in return you will receive a competitive salary of £22,500 per annum (pro-rata).

Hours:
22.5 hours per week
(x 2 Posts: Mon-Wed 9-5, Wed-Fri 9-5)

Macular disease is the biggest cause of sight loss in the UK, with 300 people diagnosed every day. A diagnosis of macular disease can be devastating. It steals your sight, your confidence, and your ability to do the things you love. Losing your sight is often described as being similar to bereavement, with people experiencing many of the same emotions. Our services provide free information and support to people with macular disease, along with their family and friends to help them cope with their diagnosis and maintain their quality of life.

As part of our Advice and Information team you will be helping to provide clear support, information and advice to over 15,000 people every year as well as providing crucial support to our other services teams.

Key responsibilities of our Advice and Information Service Administrator will include:

- Answering calls and email enquiries from our members, newly diagnosed people and family members looking for support.
- Providing clear, informative, advice and support, as well as signposting people to the right services.
- Monitoring and responding to questions on the Society’s social media sites and on-line forums such as Health Unlocked.
- Contributing to the drafting of new, and reviewing and updating existing patient information, including leaflets, website information and video library.
- Liaising with health care professionals to ensure our patient information is accurate and up to date.
- Providing administrative and other support to our services teams including Befriending, Skills for Seeing and Counselling services.

As the ideal Advice and Information Service Administrator you will have:

- Experience in a busy advice line, call centre or similar customer service role.
- Empathic, patient and caring nature.
- Calm under pressure and able to manage own emotions.
- Excellent active listening skills.
- Excellent written and verbal communication skills with ability to absorb complex technical information and relay it to a lay audience.
- Good organisation skills and the ability to record information accurately and methodically.
- A good team player with the ability to be flexible with day to day tasks.
- IT proficient
- Experience in the low vision sector and/or working with older people (Desirable)
- Experience or understanding of sight loss (Desirable)

Closing date: Midnight on 8th November

Interviews: Week commencing 23rd November

Second Interview: TBC

Please include a covering letter in your application explaining how you feel that you meet the person specification. Applications without this will not be able to be considered.

So, if this sounds like the perfect opportunity for you and you’d like to become our new Advice and Information Service Administrator then please click ‘apply’ today – don’t miss out, we’d love to hear from you!

• Would you like to join a team working shoulder to shoulder with young women?

• Do you have strong administrative and IT skills?

• Can you efficiently prioritise a varied workload? 

If this is you, then we'd love to hear from you.

We are looking for someone to help deliver a variety of administrative tasks for a busy team. Abianda is an innovative, equalities focused organisation, with passionate and committed staff. You will be instrumental in supporting the organisation to improve its smooth running, and ability to work efficiently to improve the lives of young women and girls affected by gangs and county line activity.

This is a full-time fixed term contract for 12 months.

Salary is £25,000 PA, plus contribution to a pension 

While socially distancing restrictions are still in place you will be working from home, carrying out administrative duties from a laptop supplied by Abianda. You will have regular communication with the Senior Management Team and work mainly from our Google Drive and GMail. When we are able to work face to face again your role will become more office based. A job description with more details of the role, including a person specification, can be downloaded from the supporting documents below.

To apply please download and complete our application form (no CVs please). Please also download and complete our equal opportunities form (although this is optional).

Deadline for completed applications is 11pm, Sunday 8th November

Interviews will be held on Monday 23rd or Wednesday 25th November.

More information about Abianda can be found on our website.

About Migrant Help: 

Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential. 

Purpose of the job:

• To contribute to the overall success of the Organisation in accordance with Migrant Help's aims and objectives.
• To provide professional administration support for Asylum Services.
• To assist the Business Support Manager - Regions and team colleagues with their day-to-day work in the provision of the AIRE contracts regional services. 

Main duties and responsibilities:

• Maintain an efficient up to date recording and monitoring system.
• Maintain logs for appointments for the completion of Asylum Support Forms, Change of Circumstances and Inductions on a national basis.
• Assist in making appointments for clients where required.
• Keeping accurate records on Service User location and contact details.
• Keeping accurate records of any vulnerabilities and monitor any changes to location working with all regional officers.
• Liaise with the Submissions team regarding completed and returned documentation.
• Support the timely and accurate allocation, recording and distribution of ASPEN cards in line with agreed processes. 
• Monitor the completion of scorecards for quality purposes.
• Ensure that the ASF main spreadsheet (or alternative) is accurate and reflective of the current situation. 
• Ensure that the Inductions spreadsheet (or alternative) is accurate and reflective of the current situation.
• Assist with Data entry.
• Maintain operational statistical information as directed by operational need.
• Maintain accurate records of invoices, delivery notices received from contractors and service commissioners.
• Monitor stationery, consumables and office supplies, ordering on a regular basis.
• Maintain diaries for appointments and briefings and circulate these to the appropriate members of the team.
• Open, sort and record all incoming and outgoing mail.
• Ensure monthly petty cash return and other documents are posted timely to finance team.
• Circulate, update and file information received via admin email inboxes as appropriate.
• Participate in regular team briefings/meetings and take accurate records.
• Responsible to take minutes of team meetings, daily briefings and external partnership meeting as required.
• Provide administrative support to other colleagues as and when required. 
• Any other reasonable duties assigned, including administrative and operational tasks within the post holder’s competency.

Migrant Help is committed to safeguarding those we provide a service to, applicants will have to undergo strict vetting procedures throughout different stages of the recruitment process. 

Special Requirements:  

• This post is subject to an Enhanced Disclousure and Barring Service (DBS) Check.
• This post is subject to a Counter Terrorism Check (CTC).
• Suitable candidate must be OISC registered or, have the willingless to work towards OISC qualification.

 Therefore the applicant must:

• Hold a valid, full current 10 year British passport; full EU passport or have indefinite leave to remain in the UK.
• Provide full UK address history for the last five years. 

Touchstone (registered charity No. 1012053) is a leading voluntary sector agency providing high quality services to improve the health and wellbeing of local people

Wakefield Safe Space Administrator
NJC Scale Points 7 – 11, starting at £20,092 pa / pro rata
15 hours per week
This role is fixed term for up to 2 years, with the possibility of extension.

We are looking for someone to assist in provision of effective administrative support to the staff and management of the Wakefield Safe Space, including collating and producing data for reporting purposes and servicing meetings.

You will undertake administration, including responsibility for identifying, developing and maintaining administrative systems and carrying out general admin duties.

The successful candidate will be a self-starter and able to work on their own initiative. They should have effective organisational, ICT and excellent communication and literacy skills. This role requires excellent attention to detail, the ability to meet deadlines and be flexible and adaptable in working across different office and other environments.

Closing Date: 4 November 2020
Interviews will be held on: 16 November 2020

TO APPLY AND FOR MORE INFORMATION
Please click ‘Apply’ to be redirected to our website, where you can download the application pack. Please note, you are not applying at this stage.

Touchstone is an equal opportunities organisation, a Trans Positive employer and applications are welcome from all sections of the community, particularly, BME and LGBT communities and/or people with disabilities who are under-represented within Touchstone. Further information can be obtained from our equal opportunities policy.

Please note that we do not hold a sponsor licence and we do not intend to offer sponsorship for this particular role. You should therefore ensure that you have/will have the right to work in the UK to be able to undertake this role. If appointed, you will be required to provide relevant right to work documents at the point of an offer being made to you.

No agencies please.

Having launched a new strategic direction, The Brokerage is entering an exciting phase of development as a social mobility charity committed to help disadvantaged young people fulfil their potential through improved awareness and access to professional career opportunities.

The Brokerage is looking a Delivery Administrator to support our Delivery Team in the successful delivery of quality programmes to young people. This role will work closely with different members of the Delivery Team as well as provide support for the Head of Service Delivery and Employer Engagement.

If you are a highly organised experienced administrator with excellent communication and IT skills who is passionate about supporting young people and improving social mobility then we would love to hear from you.

Please click here for a job description and more details.

Please apply by sending a CV along with a covering letter (no more than one A4 page), stating how your skills and experience match the person specification for this role to Eri Arakawa.

Please note shortlisted candidates will only be selected according to their CV and supporting statement in the cover letter, stating how your skill and experience match the person specification.

Closing date: Friday 30 October 2020 at 5pm

Interviews will be conducted ASAP via Zoom on a rolling basis. We reserve the right to close applications early if the right candidate is found.

Creative Support is a national, fast growing not-for-profit organisation providing support to individuals with a wide range of care needs. We are committed to providing responsive, person-centred care which promotes the independence, wellbeing and social inclusion of the people we support.

The successful applicant will provide a high-level professional administrative support and assistance to our supported living and outreach services in the Shropshire area. The post holder will report directly to the Registered Service Manager for the Telford and Shropshire services. The post holder must be able to plan and prioritise a varied workload, exercising appropriate judgement and responding promptly and appropriately to all enquiries.

The main purpose of the role is to provide an efficient and effective business support function to the local registered office. It is essential that all of our services maintain excellent and accurate records, using systems that support the service to evidence CQC Requirements and Contract Requirements. Developing and maintaining robust recording systems with Service Directors guidance is a key function of this role.

Administrator

Part-time 15 hrs/week, 6 months with possibility for extension;

Salary: London Living Wage (Currently £10.75/h)

Application closes on 4 November 2020

Interviews will be held remotely on 6 and 9 November 2020

Please note that you must have the right to work in the UK.

In the first instance, the role will be remote due to COVID-19. Circumstances allowing, there will be the opportunity to be based in an office.

About BASIC

BASIC promotes meaningful dialogue amongst governments and experts in order to build international trust, reduce nuclear risks, and advance disarmament. We envision a world that uses cooperative measures, rather than the threat or use of force, to achieve peace and security. This world will be achieved by taking steps that promote mutual security at the international, regional, national, and individual levels, and sustained through resilient international norms and law.

Role Description

The successful candidate will become an important part of a vibrant and growing think tank team. This role offers the opportunity to support the smooth running and growth of the organisation. The appointed person will be expected to be able to carry out work independently to a high standard.

Day-to-Day Responsibilities

• Board administration

  • Drafting board papers for review

  • Scheduling meetings and liaising with board members

• Communications

  • Scheduling social media content

  • Website management e.g. uploading content

• Finance support

  • Supporting annual financial examination

  • Budget management

• Fundraising support

  • Monitoring grant deadlines

  • Supporting grant writing

• Human resource support

  • Providing administrative support for HR matters 

  • Handling month-to-month contact with payroll accountant

• Office management

  • Looking after office equipments/contracts

  • Supporting office policy development

• Other similar tasks as required

Please find a full person specification on our website.

30 hours per week

RAF LEEMING NORTH YORKSHIRE

A fantastic opportunity has arisen for a part time Regional Administrator in the RAF Leeming office of the Personal Support and Social Work Service, at SSAFA, the UK’s oldest national tri-service military charity.

About the role

This is a great opportunity for a and enthusiastic and self-motivated person to join our team and contribute to further development of the service

You will develop and maintain an efficient and effective administrative system that supports the Social Work Regional Manager and fieldworkers in the delivery and promotion of a direct welfare service to the RAF Community. 

You will also join a rota to operate a telephone call handling service for our Single Point of Contact telephone service.

About the Team

Our Personal Support & Social Work Service (PS&SWS) RAF aims to provide a professional confidential and comprehensive range of Social Work and Welfare support services to the RAF Community within the UK. 

This role covers the North Region which covers a wide geographical area in the North of England and North Wales and Scotland.

About You

To carry out this role successfully you will have: -

• Level 3 NVQ in Business Administration or equivalent experience
• A proven track record of excellent IT skills including Microsoft Office and Management Information Systems
• Demonstrable administrative experience including data entry
• A systematic, methodical and orderly way of working

SSAFA is an employer that values the diversity of its workforce and welcomes applications from all sections of the community.

No agencies please. Any unsolicited submissions from agencies will be accepted as a direct application from the candidate and no fees will be payable.

For further information

If you have any queries or would like to speak to someone about this role, please contact Alison Arnold, Social Work Regional Manager,  for an informal discussion.

To apply, visit SSAFA’s website.

Closing date:  Midnight on 29th October 2020. SSAFA reserves the right to close the vacancy earlier if the target number of applications is reached.

Interviews: 18th and 19th November If you are invited to attend an interview you will be required to undertake an aptitude test as part of the selection process.

SSAFA is an Equal Opportunities Employer and is committed to using the Disclosure & Barring Service.

If you wish to apply for any of our vacancies you will be asked to answer some screening questions before completing an application form and uploading your CV.  Personal data to progress your application for employment is covered under the General Data Protection Regulations (GDPR) Article 6 Section 1b and Article 9 2b and c. Your details will not be used for any other purpose or shared with a third party without your permission.  Data on unsuccessful candidates will be retained for one year from the vacancy being filled. If you take up employment with us, your information will be held for the duration of your employment plus six full calendar years. Further details are contained in SSAFA’s Privacy Statement on our website.

Role:

An exciting new office management role, working with both for Bridge 5 Mill and the Kindling Trust. Help us to create a welcoming space for building users, rebuild the events business and help us run a tight and efficient office to be as effective as possible in our work for social change.

Background

The Fairfield Group is a pioneering family of organisations based in Greater Manchester and promotes ecological and social justice through a number of practical activities and projects. Fairfield Environment Trust is the registered charity that owns three delivery bodies: the Kindling Trust, Bridge 5 Mill and Fairfield Environmental Services (Fairfield Recycling). Each subsidiary focuses on a different aspect of FET’s objectives. This post would be supported by the group as a whole, but will be specifically focused on Bridge 5 Mill and The Kindling Trust.

Bridge 5 Mill is Manchester's original centre for social change. We provide offices for a range of amazing tenants who share our vision and before lockdown we were a thriving centre and venue for many events and activities. Six months ago our events had to stop and understandably, in such uncertain financial circumstances, we lost some of our staff to other adventures. We are looking for someone to help us open back up again, to create a welcoming and smoothly run space for existing tenants and building users, as well as build back up the event hosting element of our work.

The Kindling Trust works to create a fairer, more sustainable society, starting with the food system. Over the last 13 years, The Kindling Trust have established and run a series of practical projects to engage people in sustainable food and farming. The next exciting stage of our development is to establish a pioneering agroforestry farm on 100 acres close to Manchester. We are looking for someone to help us organise and manage our office (systems, administration, volunteers etc.) in a friendly but efficient manner.

With combined resources we have created a new role that we are very excited about, to work across the two organisations. Someone who offers a welcoming presence in the Mill for tenants and other building users; as well as managing email and phone enquiries for both organisations. This role aims to rebuild the events business at the Mill and run a tight and efficient office to be as effective as possible in our work for social change.

Job Description:

Main Duties:

A. Create and maintain a welcoming space for all users of the building

• To be based in Bridge 5 Mill, 5 days a week including on reception at specific times of the day (for example, between 9am - 10am each day).
• To provide great customer service to all building users.
• Liaise with tenants and deal with any problems or queries promptly
• Oversee the overall appearance of building, responsibilities include reporting repairs needed, organising maintenance work, liaising with external suppliers and contractors including the cleaning staff.

B. Administration and office management for Bridge 5 Mill and The Kindling Trust

• Respond to emails, phone calls, Facebook messages etc. and answer enquiries for both the Kindling Trust and Bridge 5 Mill.
• Update procedures and systems as we transition out of lockdown
• Review and improve office and organising systems including holiday booking systems etc.
• Take responsibility for the ordering of equipment and consumables with our Bookkeeper.
• Assist with the timely upkeep of records and other administrative tasks including; general office duties, filing, handling mail, etc.
• Understand the importance of data protection and maintain standards of best practice.
• Work with the Communications Worker to keep Kindling’s database of Volunteers, Supporters and Potential Volunteers up to date.
• Provide regular reports on our database, make recommendations for improving the collection of relevant data and help us use this data to improve our communications.
• Help Project Co-ordinators and our Communications Officer to complete an annual impact report

C. Volunteer recruitment and support

• Develop our volunteer strategy, including support measures and assist with their implementation.
• Recruit volunteers for the Kindling office and the lead up to the Kindling Farm Community Shares Campaign
• Update, maintain and oversee the Kindling volunteer database.

D. Events Management at Bridge 5 Mill

• Respond to enquires regarding venue hire (web, email, telephone and walk-ins), including drawing up tailored quotes for event requirements.
• Liaise with event organisers on their requirements prior to their event.
• Supervise the running of events on the day and ensure a smooth, efficient and successful event for organisers and attendees.

E. Publicity/Marketing of Bridge 5 Mill as an office space and venue

• Work with the Communications Officer to market Bridge 5 Mill office space to groups who want to be based at the heart of sustainable and social justice work in Manchester.
• Work with the Communications worker to market Bridge 5 Mill as the best events and meetings venue in Manchester.

F. Health and Safety

• Liaise with the Bridge 5 Mill board to maintain the security of the site and the safety of all those who use it.
• Ensure all building users are provided with Health and Safety information.
• Carry out risk assessments for activities taking place in the building.
• Oversee the placement of additional measures in light of the current and changing Covid situation.

G. Finances

• Work with the Fairfield Group Finance Worker to oversee budgets and report findings to the board.

H.  General responsibilities of this post

• Report progress to the Fairfield Environment Trust’s Board of Trustees.
• Reflect the Fairfield Group’s vision and principles, strategy and policies at all times.
• Be aware of and comply with all relevant policies and procedures.

• Fulfil such other duties and assignments as may be required from time to time.

Resourcing Administrator

Location: Remote/Homebased

Directorate: Human Resources and L&OD

Contract: 5-month Fixed Term Contract, part-time, 21 hours per week

Salary: £20,163 per annum, £12,098 pro rata

About The Royal British Legion

The Legion is at the heart of a national network that supports our Armed Forces community through thick and thin – ensuring their unique contribution is never forgotten. We’ve been here since 1921 and we’ll be here as long as they need us.

Our Values and Behaviours

Does the following describe you?

• A desire to provide great customer service and support
• Enjoy and thrive in working in teams and with others
• Passionate about supporting the Armed Forces community and honouring their contribution
• Come to work each day to be the best you can be and to learn and develop
• An encourager, eager to share your knowledge and experience to help others

If so then we would like you hear from you….

The Role

We are seeking a Resourcing Administrator to join the Resourcing team initially on a short-term contract.

Reporting to the Resourcing Manager and as part of the HR & OD Team, your role will be to provide administrative support by completing the full post-offer process including contracts of employment and legally compliant checks including right to work and DBS clearance. You will also be responsible for updating and recording applicant and new starter information on our applicant tracking system, iTrent. 

We are looking for candidates with a strong administrative background ideally gained within a fast-moving HR function or recruitment team. Key to the role is attention to detail, strong organisational skills, and great customer service.

This role is offered on a 5-month fixed term contract working 21 hours per week. The role will be remote/home-based for the duration of the contract. Following government and organisational guidelines on returning to the office, there may be a requirement to attend our London Haig House office.

How to Apply

Please apply by clicking ‘Apply online’

Closing date for this role is Wednesday 4th November 2020.

We reserve the right to close this vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to complete and submit your application form as soon as possible.