Job Title: Administrator

Salary: Depending on experience

Length of Contract: 6 months

Based: London – flexible (home or office based)

Closing date: 03 November 2021

About us

BAAG is a unique advocacy and networking agency which aims to support humanitarian and development programmes in Afghanistan. Founded in 1987, we have around 30 member agencies and work closely with Afghan civil society groups, reflecting Afghan views and aspirations. BAAG is the only coordinating agency of its kind in the UK. It is a source of expert advice for policymakers, donors, media, and the public.

About the role

This role will partially support a new project funded through the Open Society Foundation to support advocacy for continued support to the Afghan State and Afghan civil society and the contribution they can make to the future of the country as well as provide general administrative support to the orgnaisation.

The Administrator will join a small team to provide effective administrative support to BAAG and its Director and some support to other self-servicing staff. S/he will review and update current recording and information management and some financial tasks.

S/he will be expected to be a full member of the team and take on other duties that are consistent with the job of Administrator and manageable. S/he will report to the Director.

About you

You should possess knowledge or interest in the Afghanistan context and have demonstrated experience providing reliable administrative support in an office or related setting.  You will be detail oriented, self-motivated, and have strong writing skills. You should possess strong communication skills, with a track record of communicated to a wide range of stakeholders of various diverse backgrounds. You should be proficient in Excel and be able to read budgets and support finance tasks. You will uphold BAAG’s core values, including on inclusion, accountability, gender equality, and do no harm.

Further information

This role requires applicants to have the right to work in the country where this position is based.

We value diversity and aspire to reflect this in its workforce. We welcome applications from people from all sections of the community, irrespective of race, colour, gender, age, disability, sexual orientation, religion or belief.

If you have not been contacted by CoB 05 November 2021, please assume your application was unsuccessful.

Closing date: 03 November 2021

Planned Interview date: week beginning 15 November 2021

Do you want to help build a world where everyone feels part of a community? 

Do you have experience in administrative, customer-facing roles?

Are you an organised, detail-oriented person?

If you answered yes to all of the above, this could be the role for you!
 

We’re looking for a community administrator with strong communication and interpersonal skills, excellent attention to detail and experience in customer service or other customer- or client-facing roles. The community administrator works closely with the Delivery Manager and our service delivery teams to ensure our community centre is a well-used resource.  

This part-time post plays a vital role in providing administrative assistance regarding our venue bookings, record keeping, key holding and facilities use. It is an exciting opportunity to support us to deliver our strategy by maintaining strong positive relationships with the community we support and wider partners in the area. This post will act as point of contact for venue hire queries as well as coordinate the out-of-hours cleaning and keyholding.

Therefore, the successful candidate will have experience in administration and record-keeping. If you are organised, personable and able to multi-task, this is a fantastic opportunity for you.

What we do

Time & Talents is a lively, busy community centre in the heart of Rotherhithe, London SE16.  Set in a leafy heritage building, and ‘T&T2’, our second venue in Surrey Quays Shopping Centre, we offer something for everyone. With a history of 134 years of supporting people of all ages in Rotherhithe and Bermondsey, we bring people together for mutual support, fun and friendship, with a wide range of services and activities for older people and other adults, along with children and families’ programmes and a range of volunteering projects.  We are at an exciting stage of development. Our income has grown substantially in recent years and this growth has enabled us to develop our programmes and activities to reduce loneliness and social isolation in the local community by supporting more older adults, children and families.

The role

In this role, your responsibilities will include:

• Venue bookings administrator, communicating and managing hirings
• Records keeping, including basic finance tasks
• General point of contact regarding building use, monitoring and responding to queries
• Line managing the two cleaning / keyholding sessional workers
• Some out-of-hours opening/closing of the building (by arrangement)
• Marketing and outreach, including social media and our wordpress website

About you

You are passionate about the power of community to connect and support people, and you like to work in collaboration with others.  You are methodical with demonstrable experience in administration or a customer-facing role, particularly able to show administrative experience including managing records or database entries. You’re flexible, accountable, take responsibility, are highly organised and skilled in multitasking and balancing priorities. 

About us

We are an energetic, experienced, and passionate team of 17, with a strong sense of shared purpose and a lively sense of humour. You’ll have the chance to make a big contribution to a growing, ambitious and innovative organisation which has doubled its reach and impact in recent years.

This role is full time, with flexibility for regular evening and occasional weekend working.

Time & Talents is wholly committed to inclusion and diversity, and to building a culture and environment where everyone is appreciated for the unique person that they are. We actively encourage applications from a broad range of backgrounds and experiences.

If you would like an informal chat about the job, please email:  recruitment @ timeandtalents . org . uk  (without the spaces) with your phone number and a suitable time for us to call.

The closing date is 09.00 on Monday 15th November; interviews the weeks commencing 22nd and 29th November

TO APPLY: All applications to be submitted online via CharityJob. Send a CV and a cover letter of no more than two sides of A4, explaining why you want the job and how your experience relates to the job description and person specification.

IMPORTANT: We’ll use cover letters to assess applications alongside CVs. Please ensure you take the time to include a well-written cover letter as detailed above. We won’t assess applications without one.

COVID-19: the safety and wellbeing of our current and future employees remains a top priority, therefore while interviews are planned to be in-person, they will be conducted remotely by video if necessary.

The Institute of Ismaili Studies in central London has the object of promoting the scholarship and learning of Muslim cultures and societies, historical as well as contemporary, and a better understanding of their relationships with other societies and faiths.

The Executive Administrator will provide confidential support to the Office of the Director and Board Secretariat, and will work in close collaboration with the Board of Governors, its senior management and staff. This distinctive role will involve undertaking administrative duties, to include organising meetings and drafting minutes, managing calendars, creating relevant reports and maintaining the online portal. The post-holder will also be responsible for the development of the annual operational plan and budget, and will coordinate travel arrangements as appropriate.

The successful candidate will have proven experience of working within an Institution of Higher Education or the charity sector as an Executive Administrator; with relevant exposure to handling confidential information, report writing, managing budgets and contracts. The person we are looking for will have good computer literacy skills and proficiency in computer applications, including Microsoft Office Suite. You will be adept at working in a high pressure environment and have the ability to retain tact, diplomacy, discretion and patience. Due to the nature of this role, willingness to work on the occasional evening and weekend is essential.

Due to UK Immigration regulations we can only accept applications from candidates who have a legal right to work in the UK.  Immediate starters are actively encouraged to apply.

Please apply via our website where you can also download the job description and person specification.

The closing date for applications is 17 November 2021 and the successful candidate will start as soon as possible.

Benefits we offer at Age UK Bolton: Up to 7% employer pension contributions, UK Healthcare Scheme. Free Parking at the Ageing Well Centre, Farnworth. Charity offers Flexible & Blended working.

Would you like to make a difference to the lives of older people in Bolton?

We are looking to recruit a Team Administrator (Home from Hospital & Community) to join our flagship Home from Hospital Service.

The service operates 9am to 5pm 7 days per week supporting older people for up to 6 weeks post discharge from hospital.

You will provide administrative and community support to the Home from Hospital Team to help prevent avoidable readmission and enable people to recover safely at home.

We are looking for a resourceful, practical and empathetic individual to deliver a high-quality service, and be part of a caring team. Previous experience in administration is required, and a caring occupation would be an advantage but is not essential however compassion, dedication and commitment is.

To Apply please complete application form and return to Age UK Bolton

Please note CVs will not be accepted

Closing date Monday 25 October 2021, 5pm.

Interview to be held the week of 01 November 2021

Application deadline: 25/10/2021

About MHFA England

MHFA England is a social enterprise and the leading provider of mental health skills and awareness training courses in England. Our vision is to improve the health of the nation, through normalising society’s attitudes and behaviours around mental health, by developing the skills we need to look after our own and others’ wellbeing. Learn about our social mission and our history by reading our 'what we do section' on our website.

We are a friendly, dynamic, fast-paced organisation and we strive to be an exemplary health and wellbeing employer.  We are launching an ambitious Digital Transformation Programme to seamlessly connect and engage Customers, Clients, Members and Staff and support our mission to train 1:10 of the population in mental health knowledge and skills.

What are we looking for?

We are looking for individuals who can effectively support our Client Delivery or SJA teams throughout the entire client journey as the first point of contact for either teams. You will carry out key administrative tasks to ensure delivery is carried out effectively, some of which include responding to enquiries, booking clients onto courses, arranging course materials and recording feedback on to the CRM system. The role holders will play a key role in ensuring smooth delivery processes whilst maintaining good relationships with new and existing clients.

You will be able to:

• Record new enquiries and booking information accurately on the CRM system for new client course deliveries
• Monitor shared inbox and answer or allocate enquiries to appropriate Development and Delivery Consultants
• Respond to enquiries via phone and email, and escalate to relevant consultants as appropriate
• Order training materials for each client  course delivery, collaborating with supply chain team
• Match Associates with each client 
• Coordinate with clients for booking confirmations and follow up feedback
• Pull accurate reports for weekly sales and impact records
• Develop good working relationships with other teams and peers to support overall delivery
• Collaborate with key SJA stakeholders to recommend solutions to resolve issues

You will have:

• Experience working within a busy team providing high quality administrative support
• Experience managing email and phone enquiries
• Experience managing administrative processes on a CRM system
• Good attention to detail and ability to input information accurately
• Excellent customer service skills
• Ability to develop good working relationships with key stakeholders
• Ability to prioritise and meet deadlines

Desirable skills:

• Experience providing administrative support for a training delivery team
• Knowledge of CRM systems
• Ability to manage a changing workload
• Awareness of mental health and wellbeing in the workplace
• Flexible and willing to learn new techniques, systems and processes

Looking after you

Wellbeing is at the heart of all that we do and say, we are friendly and supportive organisation. We are committed to rewarding our employees with competitive pay, a flexible and supportive workplace, opportunities to grow and develop, and our promise that we will put your wellbeing first.

What we offer:

• 25 days annual leave plus bank holidays
• Two wellbeing breaks, in summer and winter
• Free Mental Health First Aid training
• Employee Assistance Programme with a 24-hour helpline from Health Assured, occupational health and counselling
• Free flu jab to protect your health in winter

Employee benefits after probation period:

• Investing in your professional development, including qualifications and mentoring
• Death-in-service and critical illness cover
• Enhanced maternity and paternity leave
• Free eye test and £55 towards glasses
• Cycle to work scheme with an interest free loan to buy a bicycle
• Matched pension scheme (up to 5%)
• Flexible working hours and access to flexible ways of working
• Commitment to volunteering
• Fun Club, festive events and celebration
• Team lunches and events
• 'Bonusly' employee recognition and reward scheme

Interested? How to apply

For the full job description and person specification please see the attached documents or go to our website for further information.

To apply please submit a covering letter and CV demonstrating how you meet the requirements of the role. The closing date for applications is 2nd November 2021.

Mental Health First Aid England is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender identity, religion or belief, marital status, or those who are pregnant or on maternity leave. We are especially keen to encourage applications from people currently under-represented within the organisation, these include but are not limited to those from the LGBT+ community, people with disabilities, and those from a Black, Asian or Minority Ethnic background.

By applying for this job you are confirming that you have read the MHFA England Privacy Notice and accept the conditions under which your details will be processed.

Mind in Enfield and Barnet is a fast-growing charity in North London providing much needed therapy, wellbeing support and advocacy services to people with mental health problems. This growth has created the need for us to expand our office administration and reception team through the recruitment of an Office Administrator and Receptionist.

The purpose of this role is to be the face of Mind in Enfield and Barnet, providing a welcoming, pleasant, safe, and functional environment for visitors, clients, volunteers and staff and to work closely with the HR & Office Manager to ensure the smooth day-to-day running of the organisation through good administration. The role will be 25 hours per week.

This role will be based at our Barnet office but you will be expected to go to our Enfield office when needed.

Beyond the Streets is a small charity with a big impact on creating routes out for women in prostitution in the UK. Your role is to support the ongoing work of Beyond the Streets by providing administration to ensure the efficient operation of the charity’s mission. You will play a valued role in the organisation and are key in supporting the directors and employees through a variety of tasks related to organisation and communication. You will be motivated and have relevant experience; someone who can understand the big picture and work to make things happen.

This is a part time job, 3 days per week, that will help ensure our organisation is thriving.

This post is for one year only to cover maternity leave

Are you a motivated and resourceful person? Do you have strong organisational and communication skills? Are you looking to put these skills to use in a busy office environment? If so we are looking to recruit an Office Administrator for our Sheffield services, based at Mansfield View.

As an Office Administrator you will work across our busy Sheffield services, which provide dedicated support to adults with a range of learning disability support needs. You will be based predominantly at the local office, but will be expected to travel to other local services to provide administration where required.

Some of the duties you can expect from the role are:

• Typing reports, setting up files, scanning documents, and taking minutes.
• Answering phone calls in a professional and efficient manner, and taking accurate messages.
• Coordinating and minuting management and senior management meetings.
• Managing reception, and providing a customer focused first line of contact for staff members, professionals, service users, and family members.

Excellent IT skills, plus proficiency with Word, Excel, PowerPoint and Outlook is essential. You will also have strong written and verbal communication, as well as excellent time management and organisational skills.

We are seeking candidates who have previous administration experience, as well as a willingness to travel and work flexibly according to the changing needs of the services.

Creative Support is a passionate, inclusive, and anti-racist organisation. We are a Stonewall Diversity Champion, Disability Confident Employer who have recently received Investors in People Silver award. We actively encourage applications from candidates from all backgrounds and cultures.

We expect all applicants to Creative Support to have had at least their first Covid 19 vaccination prior to starting employment with us and to be committed to having the second vaccination within a 3 month period.

We’re looking for a friendly and organised Office Administrator to join our team on a permanent full-time basis.

Supporting the Office Manager and Director of Engagement, this busy role will see you working across all teams to provide administrative support to the charity.

Previous experience in data entry, Excel spreadsheets and mail merge is essential. As is a good telephone manner and the ability to manage your own workload.

See the full job description for more details.

Please apply with your current CV and a cover letter to show us how your knowledge and skills match this role.

Closing date for applications: 6 November 2021

Our Team & Job Summary
You will join a small and dynamic team comprising our Chief Executive (CE), Learning Programme Manager (LPM) and Events Sales Manager (ESM). Each position has a distinct area of responsibility within the organisation, and we are looking for an experienced and engaging Office Administrator to support us with the day-to-day operations of the charity and social enterprise.

The Office Administrator role is varied, with multiple areas of responsibility across the organisation. You’ll need to be a confident and independent worker with the drive to see all tasks through to completion. At BLS you’ll have the opportunity to put your stamp on the role with the freedom to propose projects and initiatives as you see fit.

Person Specification
You must have:

• At least 2 years of experience in a similar, administrative role.
• Excellent communication skills and a positive, can-do attitude.
• Excellent organisational skills and the ability to manage conflicting workloads and priorities.
• Passion for the charity’s purpose.
• Highly IT literate. Competent in MS Word, PowerPoint, Excel, Outlook & Office 365.
• The ability to engage positively with others, build relationships and manage the expectations of multiple stakeholders.
• Sound, independent judgement and a willingness to speak your mind and share new ideas.

You might have:

• Experience in the non-profit and charity sector.
• Experience of other software including CRM, MailChimp, Canva, Photoshop etc.
• Experience in financial admin and using Sage Accounting software.
• Ability to identify system weaknesses and develop systems to improve efficiency.
• An interest in social media or digital marketing. Experience of social media management is even better.
• Experience of planning and coordinating meetings and events.

Role & Responsibilities
Administrative Support

• Act as the central point of contact for all telephone and email enquiries.
• Assist the Chief Executive with the coordination and facilitation of monthly Board Meetings. Send out meeting invites, create meeting agendas, share pre and post-meeting documents with attendees and take meeting minutes.
• Coordinate team meetings and share action points.
• Maintain a secure and accurate filing system for all documentation.
• Assist with the digitisation of paper records.
• Maintain accurate staff records and update as required. Ensure all necessary employment documentation is present and up to date. 
• Maintain training records for employees and boat contractors. Organise training refreshers when required.
• Assist with recruitment and new starter admin for BLS and the Board of Trustees.
• Assist with any other general administrative support as required by CE, LPM and ESM.

Financial Admin

• Create and send client invoices and ensure timely payment of invoices.
• Generate debtor analysis and work with LPM & ESM to maintain accurate debtor records and chase outstanding payments.
• Prepare and submit quarterly VAT return to HMRC.
• Cross-check monthly credit card expenditure against bank transactions and reconcile organisational bank accounts on a weekly and monthly basis.
• Manage all expense claims.
• Manage petty cash requests, record all outgoings and collate receipts.
• Set up weekly payment runs via online banking and process ad-hoc payments as directed by the Chief Executive.
• Manage the monthly payroll and pension payments to staff, HMRC and pension provider.
• Maintain accurate filing system for supplier invoices and credit card payments.
• Collate information for production of annual audited accounts.

Education/ Commercial Bookings

• Assist with commercial and learning programme enquiries for via email and phone.
• Assist in maintaining a record of all education and commercial hire of the barge.
• Manage the collection of pre-trip information for education & commercial trips. For example, client contact details, BAME monitoring forms, client set-up requirements, etc.
• Manage the collection and digitalisation of post-trip feedback.
• Assist with the creation of booking sheets/ event orders for all hires. Share completed booking sheets with the relevant crew members, teachers and skippers.

Office Management & Boat Operations

• Manage and schedule regular cleaning of the office and boat.
• Order office supplies as required.
• Liaise with suppliers of office equipment and boat maintenance. Assist with the scheduling of service and maintenance visits according to the annual calendar.
• Coordinate with IT support for fast resolution when issues are reported.
• Collect and drop-off paperwork to/from the boat on a weekly basis.
• Record boat defects and maintenance requirements as reported by Skippers and liaise with ESM to action these issues.
• Ensure all regulatory and governance inspections, reports, annual returns, etc. are scheduled and undertaken or submitted in the required timescales.

Social Media & Communications

• Assist with the development of content for the Electric Barge & Floating Classroom social media accounts (Twitter, Instagram, Facebook).
• Assist with scheduling social media posts when required.
• Assist with content creation for Electric Barge mailing list subscribers via MailChimp.
• Support in the maintenance and upkeep of websites (Squarespace).

Property

• Support the CE with the maintenance and upkeep of the BLS property on Harrow Road.
• Ensure compliance with Health & Safety requirements. 
• Issue invoices and collect service charge from top floor flat leaseholder.
• Maintain service contract for central heating and schedule biannual inspections of fire safety equipment.

Home-Start Barnet, Brent, Enfield & Harrow is committed to promoting the welfare of families with young children to ensure that they have the best start in life. Our team of volunteers support families experiencing difficulties by visiting them regularly in their own homes and offering them friendship, emotional and practical help.

We are recruiting a dynamic Office Administrator to join our friendly team. The Administrator will be based in the office five mornings a week. They will have a pivotal role in the co-ordination and implementation of office procedures and will provide core support to the organisation and its projects. They will be the first point of contact for external stakeholders, responding to phone calls and emails in a prompt and professional manner.

Do you want to play a part in delivering our critical mission to save nature? The RSPB is the UK's largest nature conservation charity, inspiring everyone to give nature a home. Together with our partners, we protect threatened birds and wildlife so that our towns, coast and countryside will once again teem with life.

We're looking for a dynamic Senior Office Administrator, who will oversee the day-to-day management of the RSPB's busy Brighton office, to ensure it is an inclusive, safe and productive place to work. No two days will be the same!

Senior Office Administrator (Part-Time) Brighton
Reference: OCT20211058
Location: Brighton
Salary: £18,250.00 - £20,246.00 Pro Rata
Benefits: Pension, 26 days Annual Leave (pro-rata), Life Assurance

A key part of the role will be to provide comprehensive administrative support for the office, including the administration of financial processes; organising and maintaining materials and equipment; arranging repairs and planned facilities maintenance; booking meetings and arranging travel; working with and supporting office volunteers and overseeing a desk booking system for the office so that staff and volunteers can operate efficiently.

It will be important to build and maintain effective relationships with people, both internally and externally, ensuring that complex confidential and sensitive matters are handled appropriately, so that all contact is professional, and RSPB is represented in a positive manner.

You will be joining a network of administrators who support the various different teams within RSPB England, collaborating with this group to upskill, share learning and best practice via peer group meetings, all-England Admin gatherings and on our team SharePoint site. You will also be working to support the Principal Administrators who oversee the network of administrators in England.

Due to the dispersed nature of the England team, the majority of our meetings take place virtually via Microsoft Teams. The way we use our offices is also changing, with more people opting to work from home for part of the week, so the way we manage our offices needs to be ready to adapt to suit our changing needs.

What we need from you:

• At least 5 GCSE's or equivalent, including Maths and English
• Experience of facilities management and maintaining a safe & inclusive working environment. 
• Experience of providing administrative support.
• Able to proactively identify and act on opportunities for continually improving ways of working.
• Able to influence and communicate effectively with a wide range of audiences, whether by phone, email or in person.
• Extensive knowledge of Microsoft Office applications (especially Outlook, Word, Excel and PowerPoint), and the ability to impart this knowledge on to others
• Knowledge of document management (including sensitive or confidential information) and team collaboration tools.
• Able to organise meetings and events, from small up to very large (hundreds of attendees).
• Able to make the best use of time particularly when under pressure from competing priorities, prioritising and delegating tasks effectively, during periods of both low and high demand.
• Whilst your role will mainly focus on the day-to-day running of the office, we are looking for someone who is willing to work flexibly and be ready to support the RSPB England team in other ways as required. We need to work at pace to tackle the nature and climate crisis and our administrative support is a key part of this.

This role is Part-Time (18.75 hrs/per week) and is based in the RSPB's new office in Brighton, near Preston Park.

Closing date: 23:59, 14 November 2021
Interviews will be held on 30 November 2021.

Interested?

Please click the Apply button to be directed to our website where you can complete your application for this position.

The RSPB is an equal opportunity employer that is committed to diversity and inclusion in the workplace.

We are also advertising for another Part-Time (18.75 hrs/per week) Senior Administrator (Kent & Essex Area), and are keen to hear from candidates who might have an interest in applying for both roles, should applicants be seeking a full-time role

No agencies please.

PURPOSE OF ROLE

Working closely with the Fundraising Management Team to support the team in achieving their shared objectives by enabling the development and execution of creative fundraising programmes and communications across all Premier platforms. With the overall aim of building the profile of the charity and increasing the supporter base for revenue generation.

This key role will be responsible for enabling the team to deliver tailored communication plans and share engaging fundraising collateral as part of our engagement strategies to build relationships and promote income generation from new audiences and potential donor groups.

The position holder will work cross departments with the Marketing and Database teams on a regular basis, as well as being the lead contact for external mailing houses.

MAIN DUTIES AND RESPONSIBILITIES

Project coordination of Leap of Faith project

• Working with the Project Lead on a regular basis to provide all elements of project support, listed below.
• Event Management of both online events such as webinars and Zoom meetings, and physical events including VIP dinners, committee meetings and info sharing events
• Supporting individual fundraisers in their relationship management which could include copy writing, preparation of written communications, pulling info from our fundraising database, sharing resources or helping to manage the donor journey through updating tracking spreadsheets and fundraising records
• Responsibility for coordinating the Communications programme which will include email communications, mailings and online events
• Meeting management, to include note taking and helping to drive forward actions
• Acting as point of contact for Project Volunteers
• Conduct desk-based research to help qualify existing and new contacts

Coordination of the Major Donor programme

• Working with the Director of Fundraising to deliver the monthly Communications programme for the MD Pledge programme, which will include Pledge Renewals, monthly e-comms, event invites and the occasional postal mail outs
• This will also involve cross departmental working

Direct Mail

• Working with the Director of Fundraising, to manage the administrative side of the monthly Direct Mail programme and Voice of Hope quarterly mailings, helping to ensure that appeals are delivered within the agreed time
• Gathering information required for direct mail appeal from internal stakeholders within process when necessary
• Act as main point of contact for designer/printer once strategy has been signed off
• Edit and proof copy, working with the Fundraising Management Team and coordinate sign off in a timely way
• Management of scheduling of appeal mailings, internal and with the mailing house
• Sign off print proofs from mailing house

Regional Fundraising

• Provide administrative support to regionally based team members, including the Director of Support in Scotland and Northern Ireland
• This could involve coordinating occasional mailings, gathering information or appointment setting and updating RE records/tracking spreadsheets

To undertake any other reasonable tasks as required by the Director of Fundraising

QUALIFICATIONS AND EXPERIENCE

• Degree educated
• 5+ years of good demonstrable experience in project management, coordination of complex administration processes and/or external facing client management
• Experience in fundraising (desirable but not essential)
• Professional qualification in fundraising (desirable but not essential)
• Experience of providing team support (essential)
• An understanding of media and web (desirable but not essential)
• Experience of working in a busy, high pressured environment

ABILITIES & SKILLS

• Excellent attention to detail
• Organised, efficient and good written communication skills
• Confident and assertive in managing processes
• Ability to use databases and finance systems after training, proficient use of Microsoft Suite
• Ability to handle and own multiple projects
• Pro-active and show initiative
• Team player with an ability to work in a flexible and collaborative way

PERSONAL QUALITIES

• The post-holder will work within a Christian environment and therefore it will be necessary for the post-holder to have sympathy and understanding for the Christian faith and its values, and be in able to work within the ethos of our organisational aims.

British Future is recruiting for a new Office Manager and Executive Assistant

• Closing date for applications: 10am on Wednesday 27th October 2021
• Salary band: £32,000 – £35,000 pa.
• Reporting to: Director

For more information about the role, please find attached a copy of our Job Specification.

About this role

This is an exciting role, running an efficient office for a small but ambitious think-tank that has established a significant reputation in policy-making over 10 years. The role is essential to the daily running of the organisation, its administrative and financial functions and its wider governance. It would suit someone who wants to develop their expertise in charity governance and finance.

British Future is an independent, non-partisan think-tank which has charitable status. Our vision is of a confident and inclusive Britain, welcoming and fair to all. British Future has built a strong track record on understanding public attitudes, forging public narratives and promoting policy solutions on immigration and integration, race and identity. The organisation works cross-party with multiple stakeholders from politicians and NGOs to business leaders in order to strengthen the common ground on these challenging issues.

Joining this team of seven, you will be responsible for the day-to-day management of the office, HR, governance and processing of the charity’s finances. You will also provide Executive Assistant support to the Director, Sunder Katwala, and organise our quarterly charity board meetings. Our London Living Wage intern will assist with the administrative tasks and you will have the opportunity to line-manage the post-holder.

What we are looking for

This role is ideal for an individual with previous experience as an Office Manager or EA/PA to a senior manager. You will be a confident self-starter and strong team player, with experience in office and financial management preferred. You will have experience facilitating senior level meetings, liaising with various stakeholders and prioritising a busy workload. Strong organisational and communication skills are key, as well as confidence in the use of IT. A commitment to social inclusion and fairness, given the nature of organisation’s work on diversity, is also important.

Training and Support

Training and development is crucial to the success of our organisation. The post holder will be encouraged to build their financial aptitude, with guidance and ongoing support from the charity’s Treasurer and through external training. We are open to candidates with less experience in finances but who have good numeracy skills, a willingness to learn and who would welcome being trained up in this aspect of the role before taking on full responsibilities. 

Flexible for you

This role is normally based in our Covent Garden office, in London, though currently the team is gradually moving from remote working to a more regular office presence. While we are advertising the post as full-time, 35-hours a week, we are willing to consider requests for job-share and are open to flexible working hours for the right candidate.