Home-Start Barnet is a voluntary organisation committed to promoting the welfare of families with young children. Our volunteers support families experiencing difficulties by visiting them regularly in their own homes and offering them friendship, emotional and practical help.

The Office Administrator has a pivotal role in the co-ordination and implementation of office procedures. The post holder will be the first point of contact for external stakeholders, while providing core administrative support to the organisation and its projects.

MAIN RESPONSIBILITIES

• To provide a warm, friendly and professional welcome to all callers and visitors and direct them accordingly
• Handle incoming communications including telephone calls, emails and letters; responding to queries as appropriate or taking messages and follow up as required
• Provide central administrative support to the charity, such as meeting and hospitality arrangements, room bookings and setting up
• Assist with the provision of HR administrative support, including but not limited to DBS applications, setting up and maintaining staff files and updating Bright HR
• Process referrals and enter into Charity Log database, maintaining accuracy and efficiency
• Provide administrative support for ad hoc events, trips and activities
• Accurate minute taking at trustee board meetings, team meetings and AGM
• Providing administrative support to assist in the recruitment and support of volunteers, completing DBS and reference checks

We are looking for a dynamic and creative person to be the central point of contact for all visitors and clients to West Kent Mind {over the phone and in person} and provide high quality administrative support to the Operations team. The receptionist plays a key role in our services as they are the first point of contact for clients and visitors to our Wellbeing Centre.

Reception cover is required between the hours of 9.30am to 4pm Monday to Friday. The successful candidate will need to be hard-working, flexible and enthusiastic. You will have a good standard of education, IT skills, and good communication skills and committed to equal opportunities. Experience in reception work is desirable.

If this sounds like you, we would love to hear from you.

Closing date: Friday 14th August 2020
Interviews: Friday 21st August 2020

You’ve got proven administration experience and you’re a good team player with a flexible approach. All you need is the perfect environment to put your skills to great use. Welcome to Richmond Fellowship as an Administrator.
 
Right now our St George’s service in Islington is looking for someone like you to support the people who use our services to maintain their tenancy and independence in the community. Not only are we committed to putting them at the heart of everything we do, we recognise they should be involved in decisions that affect their future too. You are enthusiastic and keen to develop, you’ve got good communication skills and a professional telephone manner as well as experience of completing financial returns/ records. It goes without saying that you have strong IT skills and are able to prioritise a busy workload and work to deadlines. You will work with the Service Manager to assist in the processing of referrals and returns for commissioners. In addition to this you will be expected to liaise with Housing Benefit departments and Local Authority finance teams.
 
This is a permanent role and will require the post-holder to work on a part time basis of 22.5 hours per week.
 
The salary for this role is £20,254.00 (pro-rata for 22.5 hours) with progression up to £20,480.00 (pro-rata) per annum.
 
We are committed to increasing our diversity and we would welcome applications from those with lived experience or who are from a BAME background.
 
The closing date is 14th August 2020
 
Interviews will be held on 21st and 24th August 2020
 
So, are you ready to take on this rewarding role that comes with some really great benefits? Apply now via our website.
 
Richmond Fellowship is part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence. We know that recovery can look and feel very different to each and every one of us. But we also know that if we provide the right support, at the right time, we can inspire recovery nationwide and that recovery is possible for everyone.

We're looking for a part-time administrator to join our small team, working to reduce homelessness and severe poverty among families excluded from mainstream services by their immigration status.

The postholder will provide administrative support to Project 17, including training administration, website management, human resources support and office management. 

Have you got web development skills and want to build on your abilities as part of a small, dedicated in-house digital team?

Do you want to be part of an organisation that supports people working across the energy industry and tackling climate change?

Prospectus is delighted to be supporting The Energy Institute in their search for a talented and creative Website Administrator who is keen to learn and work with modern web capabilities. This is a fixed-term contract until the end of 2021, with the potential to be renewed.

The Energy Institute (EI) is a chartered professional membership body bringing global energy expertise together. Their ambition is that energy, and its critical role in our world, is better understood, managed and valued. A key focus for your role will be to oversee the performance of the website, enhance the user experience and expand the multilingual platform into more languages. You will be responsible for improving the quality of the Progressive Web Application (PWA) by making updates to the pages in accordance with established standards and guidelines as well as optimising media content. In addition to that, you will oversee the PWA maintenance and provide support and troubleshooting to PWA users and advice and assistance to colleagues.

To be successful as a Website Administrator, it is essential to have experience of developing user-focused online products and services, experience in developing functionality using a content management system and the ability to programme within a variety of languages (JavaScript, jQuery, HTML5). Knowledge of SEO indicators and search-based applications and an aptitude for good user-centric design is also needed.

A full job description will be provided to candidates shortlisted by Prospectus.

Please apply with a Word Document copy of your CV. Cover letters are not required at this stage.

Please note that the role may close earlier than the date advertised.

Office, HR and Finance Administrator (One Year FTC)
The Dock, London, E1

About Us

Action Tutoring is an education charity that supports pupils from disadvantaged backgrounds to succeed in school.

In the UK today, young people facing socio-economic disadvantage are less likely to achieve the grades they need to progress in life. This isn’t because they are any less able – it’s because they have less access to tools to support them to realise their potential.

We help to level the playing field by working in partnership with schools to deliver weekly tutoring in English or Maths, to pupils who need it the most.

Following a recent promotion, we’re now on the lookout for an Office, HR and Finance Administrator to join our team in the heart of London for a one year, fixed-term contract which has the real possibility to extend subject to funding.

Your Benefits

- Salary of £23,000 - £25,000 per annum depending on experience
- 25 days’ holiday per year per annum, plus Bank Holidays
- Contribution to staff pension scheme

This engaging and varied role requires a highly organised individual who can turn their hand to many different tasks and facilitate our organisation. You’ll have the chance to take the initiative, work independently and provide vital support across a number of our teams.

We’ll provide you with a comprehensive induction and training on our systems and we strongly believe in offering professional development opportunities to all our staff, so you will have plenty of chances to grow within your role.

What’s more, as a growing charity, you can be sure that not only will your work be doing good and giving back to the community but also you will potentially have the chance to get involved in new areas of responsibility and stay with us far beyond your contract.

Your Role

As the Office, HR and Finance Administrator, you will act as the conduit for effective operations throughout our Head Office. In many ways, you will be the glue that holds all the strands of our activities together and you will have the chance to get involved in a wide array of projects and activities that will mean no two days are the same.

Your role will be divided into several distinct areas of operation: administration support, Board support, finance support, HR support and additional (general) support. This will include:

- Managing diaries, co-ordinating travel, arranging meetings and events and taking minutes
- Fielding phone calls and emails and greeting and welcoming visitors to the office
- Playing an active role in IT, GDPR and safeguarding meetings
- Providing administrative support for Board meetings
- Assisting with financial administration, including invoices and payments, preparing monthly finance paperwork and processing payroll and expenses
- Supporting accurate HR record keeping, starter and leaver processes and staff social activities
- Assisting with the delivery of fresher’s fairs and events, processing volunteer applications and DBS checks
- Providing cover for staff during holiday periods or absence

About You

To be considered as an Office, HR and Finance Administrator, you will need:

- Previous experience in an administrative or finance role
- Experience in customer service or customer-facing roles
- Strong IT skills
- A degree level qualification (or equivalent work experience) with GCSEs or equivalent in English and Maths (at a minimum)

You will also need the following attributes:

- Outstanding verbal and written communication skills
- Strong numeracy skills
- The ability to work well with a wide range of people
- The ability to manage a busy and varied workload in a highly organised fashion, work well under pressure and manage deadlines
- The ability to take the initiative and work independently
- Strong attention to detail
- Trustworthiness and strong integrity

All applicants will require the right to work in the UK.

The ideal candidate will also have experience gained within the charity sector or of working with volunteers.

Other organisations may call this role Administrator, Office Administrator, Operations Assistant, Office Assistant, Admin Assistant, Receptionist, Secretary, PA, EA, Personal Assistant, Executive Assistant, Finance Assistant, Accounts Assistant, HR Assistant, Human Resources Administrator, or Customer Service Administrator.

The closing date for this role is the 24th August 2020.

Please note: we are expecting a high number of applications for this position. Please ensure that all supporting questions are answered in full within your application to ensure you do not miss out.

Webrecruit and Action Tutoring are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re seeking your next challenge as an Office, HR and Finance Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

We are looking for an experienced Administrator to join our team.

Job Title: Administrator

Salary: £29,649 

Contract Period: Permanent

Hours: 37 hrs flexible 

Location: Office based / remote working

Responsible to: Director

The role will involve providing administration for Voice4Change England and to be responsible for good administration and office systems, working with the director and other Voice4Change staff in order to set up effective communications and information systems, whilst also co-ordinating the director’s schedule. The position will be suitable for someone who is flexible, reliable, dedicated and interested in contributing to society. 

Start: Immediate. 

The Role 

The Administrator role is to provide organisational and administrative support to the director and rest of the Voice4Change team. As an Adminstrator you will; 

• Be an effective gatekeeper, host and contact person for all enquiries 

• Manage and co-ordinate all diary and travel commitments 

• Set up, organise and take minutes at meetings as neccessary, and be responsible for the day to day running of the office by providing admin and other support 

• Support arrangements for new staff, movers and leavers 

• Support the payments and procurement processes on behalf of the director 

• Co-ordinate with project managers to meet the objectives of projects, and ensure production and circulation of reports in a timely manner

• To support trustees in their work for Voice4Change and provide a secretariat service as required

The Person 

To succeed as an Administrator you will; 

• Be educated to a minimum of A Level qualifications or equivalent 

• Have proven administrative/secretarial experience supporting Middle/Senior management level 

• Be highly proficient and highly creative in MS Desktop packages, MS SharePoint and Outlook 2010/2016 (mail, calendar and databases) Intranet/Web. Windows 2010/2007 

• Be equipped with first class communications skills both written and verbal with a high level of tact, diplomacy and confidentiality 

• Have the ability to deal with individuals at all levels of seniority both within Voice4Change and externally, to facilitate the achievement of objectives 

About Voice4Change 

Voice4Change England is a national advocate for the Black and Minority Ethnic voluntary and community sector (BMS VCS). As the only national membership organisation dedicated to the BME VCS we speak up to policymakers on the issues that matter to the sector, bring the sector together to share good practice and develop the sector to better meet the needs of communities. 

Seeking an experienced customer services administrator to support a people-focussed community bank.  We are an established and trusted local credit union providing financial services across the Telford & Wrekin and Shropshire local authority areas.

Working in a regulated and authorised financial institution, you will be a focal point for customer enquiries, responding to general and specific product queries as well as processing requests for account withdrawals and transfers.  Additionally, you will be responsible for assisting in other operational areas, as the business need dictates.

The post is demanding and requires diligence, excellent IT skills, an exemplary telephone manner, and, above all, professionalism. 

The credit union sector is not-for-profit and you will be working in a small team of dedicated, customer-focussed people, who deliver valuable financial services across the economic spectrum with a sense of local priority and community purpose.  Is that you? 

An exciting opportunity to be the backbone of the Foundation’s central operations, based in our offices in central York. An Office Manager is being sought for a period of one year, to cover the incumbent’s maternity leave. 

Friends Provident Foundation is an independent charity that makes grants and uses its endowment towards a fair and sustainable economic system that serves society. We connect, fund, invest and share learning to shape an economy that works for all.

We wish to recruit someone to our small, friendly team, working to ensure the Foundation has effective administration, governance, financial and communication systems and procedures to enable colleagues, trustees and the organisations we support to meet our organisational and change objectives. 

You will need to be proactive, systematic and solutions focused, have 2 years administrative experience, be literate, numerate and have good IT skills and the ability to provide a high quality, professional service to those whose work we support. Excellent communication skills, a willingness to explore new ideas and approaches, learn new skills and take on new challenges is essential. Experience of working within a multi-disciplinary team, working directly with a board and an understanding of the non-profit sector would be distinct advantages.

The Foundation office is in York but facility for home working will be important. Later in the year, the applicant may need to be able to travel occasionally within the UK. The post is full time; flexible working arrangements are available.

We welcome applicants from all age groups and backgrounds. We are a Living Wage employer. 

For further details and how to apply, please visit the Foundation's website to download the recruitment pack. 

This is an excellent part-time opportunity for a Senior Administrator within a small and dynamic team working to end violence against women. This person will be in charge of the general office administration including managing office systems and facilitating the consolidation of current databases into Salesforce. This job aims to take the administrative burden off the Director and project leads. The role is initially a three-month contract, but may be extended if funds permit. This person will report directly to the Director.. 

Key Info

Office Hours: Monday to Friday 9:00 – 17:00 with one hour for lunch.

Annual Leave: 25 days pro-rata, statutory bank holidays and three gift days between Christmas and New Year (non-transferable)

Pension Scheme:All staff members are enrolled in the Restored pension scheme managed by Aviva. Restored will contribute 10% of your salary to your pension.

Recruitment Process 

Please apply by sending your CV and covering letter. In the covering letter please explain how you meet the requirements of the Person Specification and Job Description and why do you think you are the right person to fill this position.

Please note, that applications not accompanied by a covering letter addressing your suitability for the job won´t be reviewed. 

All candidates must have the right to live and work in the UK. We will only be able to contact shortlisted candidates.

The Labour Party is looking to recruit an Administrator to work in the General Secretary’s Office, in our Head Office in London.

The post holder will be responsible for the day to day administration of the General Secretary’s Office, to help ensure the smooth and efficient running of the office. They will also provide support, where directed, on individual projects.

The successful candidate will have knowledge of the aims of the Labour Party and its structures, experience of working in a busy office, dealing with a range of conflicting priorities, excellent administrative skills and ability to work proactively with a variety of stakeholders.

To apply for this role, please click on the provided link and follow instuctions.

Creative Support wish to recruit a highly organised and experienced administrator to work as part of our Property Services Team based in Stockport and lead on information management.  The Office Co-ordinator will be responsible for ensuring the information held by the Property Services Team is constantly up to date, systematically stored  on our systems and easily accessible to our team. We are looking for a positive individual who will br keen to understand our systems and processing and will be able to step in to roles within the team in the absence of other staff e.g. covering Repairs or Property Management Helpdesks. We need a confident first point of contact for queries, either dealing with queries directly or signposting to another appropriate person in the team.  

It is essential that any applicants are good team players, keen to learn and support the team with their work. We pride ourselves as a solution focused, resourceful and dynamic team and are looking to recruit a Co-ordinator that shares these values.

All applicants should have a strong and genuine interest in Creative Support’s activities.

The Office Co-ordinator will be required to contribute to our out- of-hours duty rota. 

Department: Reconnections, Services

Salary: £20,150

Hours of work: Full time (35 hours)

Contract Type: Fixed term (18 months)

Reporting to: Service Manager

Direct Reports: N/A

Location: Office-based in Guildford and Waverley

About us

Reconnections is an exciting pilot by Independent Age in Guildford and Waverley supporting people to reduce their feelings of loneliness and reconnect to life. The service works with over 65’s for an average of six months, building their confidence, resilience and social networks. You will be working as part of a small local team overseen by a Service Manager and will benefit from wider support from across Independent Age.

The Job

The post holder will act as the central point of contact for all referrals and enquiries to discuss whether the service is right for them and be responsible for accurate data input, data quality, evaluation and maintenance of service user information. Our approach inspires creative thinking to achieve the greatest impact for those we support.

Main Duties      

• Act as the central contact point for all Reconnections referrals and enquiries. This will include telephone, email and face to face communication.
• Contact potential service users to discuss their initial eligibility and suitability for the service and signpost to alternative services where appropriate.
• Allocate and book new referrals to Caseworkers including accurate diary management and understanding of needs of the service users.
• Ensure accurate and timely data input onto relevant systems (including Salesforce) and support data quality processes for the wider team.
• Provide regular feedback to referrers to update them on service users’ progress and encourage further referrals into the service.
• Timely scheduling and collection of evaluation and feedback data from service users, using established tools and guidance.
• Develop and produce regular monitoring and reporting information in line with the service requirements and other reports as required by colleagues.
• Respond to all enquiries to the service as appropriate and escalate where necessary to ensure a satisfactory and timely resolution.
• Provide accurate and timely administrative support to the Reconnections team by preparing correspondence, arranging meetings, producing materials and other administrative activities as required.
• Maintain excellent relationships with all partners involved in the service and support promotion of the service through contact with professionals, agencies, and the general public.
• Undertake occasional travel around the area, with occasional need to go elsewhere in the UK.
• Undertake other reasonable duties commensurate with the role.
• Have fun and challenge yourself at work, model the charity’s values and abide by our policies and practices

Person Specification

• Providing administrative support to a small team
• Use of Microsoft Office packages and databases (e.g. Salesforce)
• Strong customer service experience, ability to resolve problems and deal with queries in a proactive manner

Desirable Experience

• Preparing data and reports
• Existing networks and relationships with community partners and agencies in the area

Knowledge, Skills & Abilities

• Engaging and empathetic communication skills via telephone/email/written reports/presentations with service users and members of the public as well as with staff and other external contacts
• Write accurately and in plain English
• Excellent ability to maintain efficient office and filing systems and improve administrative systems and processes
• Collaborate effectively within a team while working in a largely remote setting
• Ability to work with minimum supervision, take initiative, troubleshoot and find solutions to problems
• Prioritise and organise work effectively to meet priorities and deadlines
• Able to accurately record data
• Able to work flexibly including some evenings and weekends

Job descriptions cannot be exhaustive and so the post-holder may be required to undertake other duties which are broadly in line with the above key responsibilities. 

Independent Age is committed to equality of opportunity and of eliminating discrimination.  All employees are expected to adhere to the principles set out in our Equal Opportunities Policy and all other relevant guidance. 

Independent Age is committed to safeguarding and we expect all colleagues to share in this commitment. As part of our recruitment and selection process, we require a DBS (Disclosure and Barring Service) check for all individuals who work with our service users.

We are recruiting or a experience Part time Administrator with PA skills for a high profile social welfare charity ,you must be able to work on a Wednesday.

The Role
Manage all correspondence received by the Private Office, ensuring that those requiring a response are logged and forwarded to the relevant department; taking measures to ensure that a response is drafted and issued to the sender in a timely and efficient manner.
Apply a high level of attention to detail when reviewing correspondence prepared by other people, for the Director Generals approval.
Complex diary management, including compiling and coordinating appointments, meetings and events, (ceremonial and social).
Prepare basic briefings for the DG, ahead of key events and meetings, ensuring that they are well prepared and that information is received in a timely manner.
Assist with Royal Household liaisons; keeping track of all requests and correspondence sent/received, on behalf of The Charity .
Provide general support to the EA, as required.
Directly assist the Director General in the EAs weekly absence
Undertake research projects for the Private Office, as required from time to time, providing detailed information for implementation as necessary.
Organise travel and accommodation for the Director General , using the in-house booking system.
Assist with the maintenance of budgets, ensuring invoices and expense claims are submitted and authorised appropriately.

The Candidate
Strong and proactive organisational, prioritisation and workload management skills
Experience of working closely with senior members of staff and Trustees
Diary management experience
Experience of handling correspondence and complaints
Minute taking
Administration and PA skills
Voluntary Sector experience

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.