Job Description 

Duties and Responsibilities

Project Management:

• To identify service needs and inform the Operations Manager as appropriate.
• To ensure that services comply with the funders’ criteria and with agreed quality standards.
• To act as the designated lead on safeguarding of children and vulnerable adults
• To monitor and evaluate the service, via various methods including feedback from service users and by producing statistical information.
• To prepare quarterly reports for the Chief Executive Officer.
• To be responsible for ensuring that returns are forwarded to funders as appropriate.
• To ensure that monitoring systems are maintained and used by staff.
• To ensure that Birmingham & Solihull Women’s Aid (BSWA) administrative and financial systems are maintained across the service.
• To ensure that adequate records are kept for all service users.

Development:

• To develop the services to meet the needs of the service users.
• To promote the project to external agencies, as well as to potential and existing service users

• To develop a work plan for the services.
• To work with the Chief Executive Officer and Management Board to develop, agree and implement a fundraising strategy.
• To develop and ensure the implementation of appropriate policies and procedures with the management team.
• To develop links with outside agencies and attend relevant fora and meetings in order to enhance the work of BSWA.
• To participate in the development of Strategic and Annual plans for the organisation.

Staff Management:

• To offer line management, support, case reviews and annual reviews and plans for the staff team.
• To assist in the recruitment and selection of staff.
• To devise and run induction programmes, in consultation with the Operations Manager.
• To ensure that staff are aware of and follow policies and procedures.
• To ensure that staff receive appropriate training within budgetary constraints.
• To facilitate team meetings and ensure that they are recorded.
• To ensure that staff provide adequate support and supervision for volunteers and that they are integrated into the team.
• To work alongside colleagues, including the Home Options Hub Manager, to provide adequate management cover for projects.
• To participate in 24 hour on call cover

Communication:

• To ensure that all staff team members are aware of any matters that are relevant to the welfare and security of the refuges, staff, volunteers and service users by:

1. maintaining BSWA communication records
2. following safety procedures
3. attending team and organisational meetings

• To attend in-house training.
• To attend support and supervision sessions with your line manager.
• To develop professional working relationships internally and with external agencies.
• To contribute towards your project’s quarterly Management Board report.
• To be involved in the Annual Review process.

Financial Management:

• To ensure that appropriate finance systems are maintained and that staff are aware of and follow finance systems.
• To ensure that the services run within budgetary constraints.
• To keep the Chief Executive Officer informed of the financial needs of the project.

Support Work:

• To ensure that an Individual Support Plan is produced for each service user, in conjunction with the service user, and reviewed on a regular basis.
• To ensure that individual needs of women and children are identified and to ensure that these needs are met by using both in-house resources and external agencies.
• To ensure that appropriate methods of communication with service users are developed and implemented.
• To maintain the confidentiality of the women and children using the service.
• To ensure that safeguarding issues in relation to service users are identified and dealt with in line with relevant policies.
• To ensure that information for service users is developed and kept up-to-date.
• To develop and maintain appropriate referral systems
• To ensure that services to women and children meet statutory requirements.

Training:

• To identify and attend training relevant to the post in agreement with your line manager.
• To work alongside colleagues to organise in-house training and information sessions on a range of issues for service users.
• To raise awareness of the impact of domestic violence on women and children and of the BSWA services.

General:

• To maintain the confidentiality of the women, young people and children using the service.
• To maintain confidentiality in all matters relating to the organisation.
• To offer an equal service to all women and children regardless of age, class, culture, language, race, religion and sexual orientation, adhering to BSWA’s framework for equal opportunities and anti-discriminatory practice.
• To maintain an awareness of the issues surrounding domestic violence on a national and local level with a particular reference to those of relevance to child work.
• To ensure the efficient use of resources at all times.
• To work within BSWA policies and procedures and demonstrate a commitment to the values and ethos of BSWA.

To undertake any other duties required by BSWA, which may arise incidentally, develop or be assigned commensurate with the post.

Job Description : Manager of Centre Operations

Job Title : Manager of Centre Operations

Salary : £ 35,000.00

Job Location : Ace of Clubs, Clapham, SW4 7AP

Hours : Full-time (37.5 hours per week)

Reports to : Ace of Clubs Trustees Management Committee

Responsible for : Centre Staff

Purpose of Job.

To oversee and proactively manage  the day-to-day operations and activities of Ace of Clubs Centre.

Key duties :

To ensure overall safety of building (e.g. electrical, fire, gas, building safety; legionella/asbestos/PAT records).

To ensure overall safe-running of the centre for users (e.g. compliance with employee handbook and health and safety regulations).

Ensure smooth-running of kitchen services and ensuring compliance with highest standards of hygiene and health and safety regulations.

To ensure the smooth-running of centre’s day-to-day activities (both welfare and administrative).

To manage and participate in advice and advocacy services for clients (such as health, housing, education, employment, rehabilitation).

Develop and maintain external partnerships that facilitate the provision of a range of services within the centre (e.g. NHS dental van, in-house NHS nurse).

Develop, maintain and progress strategies for improving the Centre’s public relations, image and presence.

Using social media platforms for promoting and developing Ace of Club’s public reputation and presence.

To ensure staff are managed properly (including personal reviews, training and development, holiday and absence management).

General duties.

Ensure that all duties are carried out in accordance with policies, procedures and regulations as stated in Ace of Clubs employee handbook.

This job description is not exhaustive and the post-holder may be required to undertake other appropriate duties, responsibilities and projects from time to time.

Key relationships.

Internal : Trustees Management Committee, Company Secretary, Fundraising Manager, Shops Manager.

External : Welfare agencies, charitable organisations, charitable partners.

Person Specification.

Qualifications.

Good basic education to GCSE.

Minimum level C (or equivalent) in English and Mathematics.

Degree (or further education) expected but not a pre-requisite.

Relevant experience in the charity sector will carry greater weight than academic qualifications.

Experience.

A proven track record of a minimum of three years of successful management of an outreach centre in the charity sector.

Experience of managing projects for the homeless and vulnerable adults.

Energy, enthusiasm and flair to work hard and maintain the efficient running of the centre.

Proven ability to manage and develop relationships.

Proven database experience.

Staff management – including training and development.

Experience of handling cash, banking income and donations, maintaining appropriate records.

Accustomed to using social media platforms for promoting and developing public relations.

Knowledge of Universal Credit, and local government benefits.

Experience of dealing with welfare agencies.

Skills and competencies.

Excellent organisational skills.

Ability to plan, balance and cope with competing priorities.

Proven time management skills with regard to prioritising and meeting deadlines. 

Excellent written and verbal communication skills, and presentation abilities.

Staff management experience.

High standard of numeracy, computer competency, digital skills.

Experience of interacting with members of senior management (such as Directors at Board Level, or Trustees).

Personal attributes.

Highly motivated and ability to work alone or as part of a team.

Self-motivated and able to motivate others.

Ability to develop and maintain strong working relationships with staff, volunteers, donors, sponsors and trustees.

A proactive and creative approach.

Commitment to delivering quality services.

Other.

Cross-cultural sensitivity to, and understanding of, the needs of  Ace of Club’s client group.

Good diplomatic skills.

Recruitment process.

Stage 1 : Submit C.V. and cover letter through Charity Job, online.

Stage 2 : Short-listed candidates invited to preliminary interview

with Ace of Clubs interviewing committee.

Stage 3 : Finalists invited to interview with Ace of Clubs Trustees Management Committee, involving presentation from candidate  according to previously notified criteria.

Finally : Successful candidate will be required :

• to be security approved (e.g. DBS)
• to provide two referees (previous employer & personal)
• to commit to 6 month probationary period

About HCF

Hertfordshire Community Foundation is the natural port of call for grant making and philanthropy in Hertfordshire and supports voluntary and community organisations across the county. HCF provides a professional service to support donors, whether individuals, businesses or other organisations to achieve their local charitable giving objectives. Since 1988 HCF has distributed in excess of £12m in grant aid and has supported over 1,500 charitable groups. Additionally HCF provides training and development support to the voluntary sector through HCF Training & Development.

The role

Reporting to the Foundation Director and working closely with the Finance Manager, this role is an exciting opportunity for an experienced, customer focussed, organised and efficient office manager and bookkeeper to join a team of individuals committed to tackling need and deprivation across Hertfordshire. The Office Manager will be responsible for the smooth day to day running of HCF including its facilities, supporting office tenants and providing HR support to the team. Additionally, the Office Manager will provide ad hoc bookkeeping support to HCF’s Finance Manager.

The Office Manager will draw on their broad skill set and experience to seek efficiencies and cost savings across all aspects of HCF’s operations.

Key responsibilities

Provide proactive office management and administrative support including:

• Managing the day-to-day activities of HCF’s offices and facilities management.
• Ensuring the office is secure and well-maintained and IT and communications needs are functioning smoothly: ordering / maintaining equipment and supplies.
• Overseeing office leases and contracts and making recommendations for cost-effective solutions and alternative provision as requested.
• Acting as the main point of contact and welcome at the office, dealing with incoming and outgoing post and couriers, answering phones and managing internal and external meetings and room bookings.
• Supporting the management of HCF’s database, including data inputting and creating and running reports from Salesforce to support marketing and other activities.
• Managing the HR and volunteer function of the Foundation and be responsible for all related personnel records and policies and procedures.
• Managing HCF’s phone and IT systems, supporting staff with routine IT queries and acting as the main contact with external IT support
• Writing quarterly property reports for Board of Trustee meetings
• Acting as the main point of contact with office tenants in relation to the day-to-day running of the office including health and safety, repairs and maintenance, fire equipment and procedures, safety and security, room bookings and cleaning
• Servicing the Board of Trustees and other Committee meetings. To collate and distribute papers, to attend and minute meetings
• Ensuring all HCF policies are up to date and regularly reviewed, including all aspects of Health and Safety.
• Managing the staff and volunteer handbook to reflect current legislation
• Supporting the distribution of mailings eg annual review and invitations
• Taking a lead in ensuring consistent use of HCF’s database system, SalesForce
• Co-ordinating HCF’s London Marathon team and acting as a key point of contact

Undertake bookkeeping tasks including:

• Logging incoming donations made by cash and cheque
• Managing petty cash, including reviewing and processing employee and volunteer expenses
• Deposit cheques into the bank
• Providing ad hoc support to HCF’s Finance Manager

Essential skills and attributes

• Numerate with a strong eye for detail and a minimum of 3 years office management experience (preferably in the charity sector).
• High level of computer literacy including Word, Excel and databases
• Great communication skills – in writing and in person.
• Experience of servicing committees, governance and minute taking
• Proactive and solution-oriented, highly organised and self-motivated.
• Enthusiastic, outgoing and friendly, able to work in a small team
• An ability to think creatively and to identify opportunities
• A good understanding of the voluntary sector
• Strong commitment to the values of the Community Foundation, including equality and diversity
• Flexible and able to cope well under pressure
• A good team player
• Willingness to undertake occasional evening/weekend duties and travel

Desirable skills

• Employment or volunteer work experience in the not-for-profit sector.
• Demonstrable commitment to HCF’s work
• A local knowledge of the voluntary and community sector
• Bookkeeping training

To apply

Please submit a copy of your CV and a covering letter outlining why you think you are suited to this position and what you can bring to this role to:

Interview date: Friday 14 February 2020

TLG is a rapidly growing charity seeking an excellent administrator who can take a lead in providing support for our National Support team. This role will encompass the administrative leadership of key events, processes and project support in crucial areas across TLG.

Working alongside the Executive Assistant to the Chief Executive, you will have the chance to influence future development and coordination of TLG’s administrative function. Alongside this, there will be opportunities to grow into providing tailored PA support to directors across TLG.

This is a unique opportunity for a leader with a strong passion for administration and organisational skills. With high capacity, proactive instinct and excellent communication skills, the Office Manager will be able to lead up and across the organisation to ensure key outcomes and deadlines are achieved.

We are looking for candidates who are committed to personal growth and development, with a strong and vibrant Christian faith. The successful candidate will be required to undertake an enhanced DBS check.

The date of interviews is to be confirmed.

Start Date: Mid March 2020

Contract Type: One-year, fixed-term contract

Founded in 1903, Fauna & Flora International (FFI) is the world’s longest established international conservation organisation. Our vision is to create a sustainable future for the planet where biodiversity is conserved by the people living closest to it. We aim to do this through the conservation of threatened species and ecosystems worldwide, choosing solutions that are sustainable, based on sound science and take account of human needs. We have become a trusted entity in the world of conservation. Today FFI is active in over 40 countries.

FFI is seeking an experienced, enthusiastic and adaptable individual for the role of Office Manager on a one-year, fixed-term contract. As a member of the Operations Team you will ensure the smooth running of FFI’s Cambridge headquarters (accommodating circa 110 employees), including responsibility for facilities management, health and safety and delivery of the Reception function. You will also have some responsibilities for our smaller offices in London and Edinburgh (accommodating 6 and 2 employees respectively).

 FFI is based in the David Attenborough Building (DAB) on the New Museums Site, where the University of Cambridge and nine conservation organisations have collaborated to create the Cambridge Conservation Initiative (CCI) – the largest grouping of nature conservation organisations and university researchers in the world. You will therefore not only deal with a wide range of individuals, from FFI members to high-profile donors and your colleagues in the UK and across the globe, but also your counterparts in the other NGOs, central facilities staff at the DAB, contractors, suppliers and our University landlords.

As the first point of contact for FFI, you will be friendly and approachable, confident and articulate. You will have excellent organisational and administrative capabilities, a proactive and pre-emptive approach to your work and well-developed prioritisation and time-management skills. Whilst working with minimal supervision, you will look to avoid problems before they arise and to develop and improve office systems to add value.

You will have good relevant experience in an office/facilities management role, or experience where you can demonstrate relevant and transferable skills. Excellent Outlook skills, and strong Word and Excel skills are essential and previous use of Microsoft SharePoint is desirable. Knowledge and experience of health and safety in a UK office environment is a requirement of the role, whilst knowledge of, and an enthusiasm for, environmental and sustainability issues would also be particularly advantageous.

In return, the role offers the opportunity to work within an international, impactful and ground-breaking organisation, at the forefront of global conservation.  In addition, FFI offers a generous pension contribution, attractive annual leave allowance and life insurance.

Our offices are located in central Cambridge, just a few minutes’ walk from glorious historic buildings and museums, the picturesque River Cam, the central market and shopping centre, and a host of cafés and restaurants.

The closing date for applications is Sunday, 2 February 2020.

An exciting opportunity to join the team at Blackland Farm, one of Girlguiding’s national activity centres set in the beautiful Sussex countryside. The newly created role of Front Office Manager will be part of the centres leadership team, and will join us at an important time as we enter a new phase of strategic development and create our long term strategy. 

As Front Office Manager you will lead the front office team in coordinating the centres’ bookings to a high standard and ensuring a smooth and enjoyable customer experience. You will lead on the design and implementation of a fun and challenging events programme, predominantly aimed at Guiding members and volunteers, but also to the wide range of audiences we welcome each year. As part of the centres leadership team you will be driven to improve operations and events through the collection and analysis of customer feedback and in communicating improvements and opportunities to the wider team. The Front Office Manager will work collaboratively with our national Business Development Manager as well as the Centre Manager to develop existing and grow new business at the centre, in line with agreed objectives.

You will be an experienced professional in the hospitality or activity sectors with excellent verbal, written and communication skills in order to engage with our stakeholders. You will probably have experience of delivering events or programmed activity within set budgets whilst ensuring a high level of customer care is delivered at all times. A passion for leading, developing and motivating a team will be essential as will be a commitment to our ethos and values.

Girlguiding values the differences that a diverse workforce brings and is committed to inclusivity, and to employing and supporting a diverse workforce. Girlguiding is proud to be part of the Stonewall Diversity Champions programme, a member of the Business Disability Forum, and a member of Time to Change. While Girlguiding’s young members may be female only, our staff team is mixed gender. We welcome applicants from all backgrounds.

Overview of the role

Playing a central role within a small, growing team, Borne’s Finance & Office Manager provides financial, administrative and organisational support to the Chief Operating Officer and Executive team, enabling the effective running of the charity.

The ideal candidate is a motivated individual who can multi-task and has a high attention to detail. We are looking for someone who is extremely organised, self-motivated and makes things happen. This role is an excellent opportunity for someone who has the drive and ambition to develop as Borne continues to grow.

Key responsibilities

• Finance administration (50%) - You will be a key point of coordination for the charity’s financial processes and responsible for managing the relationship with our external accountants.​
• Office administration (20%) - You will oversee the running of the charity’s office and liaise with relevant stakeholders to ensure the provision of all requirements.​
• Charity governance (10%) - You will assist the COO with charity governance and the Board of Trustees.​
• Risk Management (10%) – You will work with the COO to review and implement an effective risk management policy for the charity.​
• Human Resources (10%) – You will oversee the human resources aspects of the charity.

​
Essential skills

• At least 3 years of experience in a similar role with finance and office management duties.
• Expert knowledge of Microsoft Office packages such as Word, Excel, Outlook and PowerPoint.
• Experience in managing financial processes and accounting systems for payroll, invoice processing and financial reconciliation.
• Experience in working with CRM systems for fundraising, record-keeping and GDPR compliance.
• Excellent verbal and written communication skills, including the ability to tailor communications to a range of senior audiences.
• Excellent organisational skills and the ability to prioritise workload, multi-task, work to tight and changing deadlines.
• Outstanding interpersonal skills with the proven ability to build good working relationships within the office and with key stakeholders and suppliers.
• Possess strong judgment and discretion, ability to recognise urgency/sensitivity of issues arising with high profile donors, ambassadors or stakeholders to handle tactfully and escalate in a timely manner.
• Ability to work independently with initiative, and well as part of a team.

About Borne

Borne is a young medical research charity at the forefront of funding preterm birth research to make childbirth safer for mothers and babies. The research that we support has changed our understanding of labour, taken forward promising new treatments to delay the onset of premature labour and improved clinicians’ knowledge and ability to manage complicated pregnancies.

Our fundraising events bring together the influential, curious and passionate to raise awareness and funding to stop premature birth. Our supporters help us create unique experiences that help grow our network of support and broaden the impact of our research. Our Patrons and Ambassadors include British icon Dame Darcey Bussell, rugby great Will Greenwood MBE, television personality Jason Fox, golf champion Francesco Molinari, fashion icon Erin O’Connor, singer Sophie Ellis-Bextor and tennis champion Greg Rusedski; they are all passionate and proactive in their support of Borne.

We hold family life, the health of mothers and babies and scientific excellence at the heart of everything we do. Research provides the foundations for lasting change, and our work has the potential to give millions of babies around the world a better start in life, unaffected by disability caused by being born too soon.

How to apply

Please send us your CV and cover letter by close of business Wednesday, 5th February 2020. 
A shortlist of candidates will be invited to attend two rounds of interviews on the week commencing Monday 10th February 2020. 

A £2.5million turnover charity based in the City of London are looking for a Finance and Office Manager to join their small, close knit team.

This is a permanent full time role, offering a salary of £30,000 - £35,000 per annum.

This role is ideal for someone who is passionate and comfortable working for a small charity where they will be responsible for the day to day operation of the charity and be the main point of contact in finance. You will be responsible for managing the relationship with the external accountants. You will also have the opportunity to learn about "risk management." Candidates applying for this role, should have some basic experience in Charity governance.

Some of your main duties and responsibilities are:
- Reconciling income and expenditure daily
- Preparing invoices
- Contributing to the preparation of monthly management accounts
- Maintaining the charity's fixed asset register
- Assisting with the year end audit
- Dealing with office administration and liaising with the IT support provider
- Liaising with Trustees, board members to arrange meetings
- Minute taking at board meetings
- Inducting new employees and ensuring all necessary paperwork is completed

Candidates applying for this role must have the following skills and experience:
- At least three years' experience in Finance and Office Management
- Experience in Finance
- Excellent interpersonal skills
- Part qualified or "Qualified by Experience" candidates are welcome to apply for this role

Candidates shortlisted will be invited for an interview w/c 10th February, 2020.

If you are interested in this role, please apply with a copy of your CV.

We are looking for a motivated Finance & Office Manager who can multi task to play a central role within a small growing team for an amazing childrens medical research charity.

The Charity supports research that advances our understanding of pregnancy and preterm birth. By improving our knowledge of normal and abnormal pregnancy outcomes through scientific research, Borne-funded scientists and clinicians will develop more effective treatment strategies.

The Role
You will be a key point of coordination for the financial processes and responsible for managing the relationship with our external accountants
Reconciling income and expenditure daily, processing payments, issuing receipts and chasing overdue payments.
Managing the charitys Gift Aid process by processing all eligible declarations, reconciling donations and leading on the annual claim to HMRC.
Contributing to the preparation of monthly management accounts.
Acting as the main point of contact at the office, dealing with incoming post and answering phones.
Liaising with Trustees, board members, and respective PAs in order to arrange the Board of Trustees, Committees, and Scientific Advisory Board meetings.
Leading on the ongoing review of the charitys Privacy Policy and Data Protection procedures.
Managing the charitys recruitment process by drafting job descriptions, liaising with recruiters and scheduling interviews.

The Candidate
At least 3 years of experience in a similar role with finance and office management duties.
Expert knowledge of Microsoft Office packages such as Word, Excel, Outlook and PowerPoint.
Experience in managing financial processes and accounting systems for payroll, invoice processing and financial reconciliation.
Experience in working with CRM systems for fundraising,record-keeping and GDPR compliance.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Do you have a background of working as an Executive Assistant? Are you confident in facilitating a broad and multi-faceted role?

Prospectus is delighted to be supporting an incredibly vital health related charity based in Denmark Hill, South London, as they seek to appoint an Executive Assistant & Office Manager who will be a crucial member of this small yet dedicated team.

You will proactively provide executive and administrative support to the CEO and a Director, as well acting as the 'go-to' person for all office related issues. In support of the directors you will assist with travel coordination, diary management and the scheduling of meetings. You will also assist with minuting board meetings and project related tasks, as well as duties that fall within the remit of HR. As an effective team player you will assisting the charity with day-to-day operational duties where necessary. You will at times be in conversation with crucial stakeholders as well as other visitors to the office, so confidentiality alongside a positive and friendly approach will be key!

To be successful it is essential that you have demonstrable experience supporting a Director/CEO or a senior member of staff, while also having a strong background in administration. Additionally you will enjoy problem solving and have an exceptional eye for detail, as well as having broader office based skills in order to fulfil the full remit of the role. The charity is looking for an experienced individual with a pro-active and enthusiastic attitude that will relish the chance to work for a dedicated health related charity.

The Executive Assistant & Office Manager is situated at the heart of the team and is essential to the organisations overall success. If you are looking for an opportunity to maximise the effectiveness and impact of a cause-driven charity, we urge you to apply.

Please apply by providing a Word version copy of your CV; cover letters are not required at this stage.

Are you a great multi-tasker with HR and Office Management experience?

Prospectus is supporting a fantastic charity that supports the film/television/animation/games industry in developing careers and creating an inclusive workforce. The overall purpose of this role is to oversee the office management and provide HR support and compliance. You will work with the organisation to review their operational requirements and processes and make recommendations to improve efficiency and effectiveness. You will also line manage two people, complete risk assessments and manage outsourced relationships. Supporting the HR function by completing all administrations, supporting with organisational change and helping manage staff is a big part of this role.

To be successful as a HR and Office Manager, it is essential to have experience managing a busy office, have excellent administration skills and a knowledge/background in providing HR support. You will have excellent problem-solving and negotiation skills and the ability to learn quickly.

A full job description will be provided to candidates shortlisted by Prospectus.

Please apply with a Word Document copy of your CV. Cover letters are not required at this stage.

Please note that the role may close earlier than the date advertised.

Civitas Recruitment are proud to be working with a great grant giving charity based in Central London to help recruit for an Office Assistant. The role will work closely with the Office Manager/HR Manager on a range of administrative (diary management, data input, recruitment,EA support) and operational activities. This is a great opportunity to develop your career in the third sector with a fantastic well-established charity.

Who are we looking for?

Ideally you will have previous experience of working within a busy office setting working with a range of internal and external stakeholders. You will be well organised with the ability to manage multiple and often conflicting deadlines therefore being able to prioritise will be crucial. You will have a customer centric approach to work and be collaborative in your approach. As with a lot of modern work roles, there will be change and being able to manage and adapt will also be a key skill required in this role. Add to this you will have great communication skills and be comfortable using Microsoft packages. Please apply directly or enquire with Syed at Civitas recruitment for further information.

United World Schools (UWS) is dedicated to improving the educational opportunities of children living in some of the most remote and marginalised communities around the world.  By providing children with a basic education, we are striking at the heart of long term poverty and deprivation – a long game but one we are tackling head on and with ambition and commitment.  UWS provides a flexible education model that is simple yet effective in remote regions.  The model follows the national curriculum, whilst supporting teachers to implement educational programmes that are appropriate for the contexts in which they are working.

We are an ambitious and growing team based in London and we have a much bigger team delivering our programmes in Cambodia, Myanmar and Nepal.  All of our staff are incredibly passionate about what they do, and are committed to going above and beyond for the cause.

Reporting to the UWS Finance and Operations Director you will be critical for the success of the day-to-day operations of the charity.  Specifically you will focus on the smooth running of all aspects of the UK office, and on core processes which have an impact on all of the charity’s employees and volunteers.  You will be a strong communicator, positive and proactive with a can-do attitude, and will be organised with great attention to detail. 

Your core responsibilities will be:

Team Coordination and Support

• To support the Finance and Operations Director with the general day-to-day operations and running of the charity and aspects of governance
• To lead the management of the UK office, including premises and facilities, office resourcing and procurement, insurance, communication and IT systems (Finance, Fundraising and Programmes)
• To support the team in coordinating meetings and conference calls with delivery teams, and making travel arrangements where appropriate, providing some ad hoc administrative support to the CEO/Director team
• To manage the charity’s information account to ensure all correspondence is appropriately actioned

Human Resources

• To support all line managers in the recruitment and induction of new starters, including the liaison with external recruitment providers where appropriate
• To ensure all employment documentation and data (for example new contracts, changes in individual circumstances) is kept up to date and secure
• To ensure all staff policies and procedures are kept up to date, including support with updating / writing new policies as relevant.  Also to ensure the staff handbook stays up to date and is accessible for all staff
• To manage processes for setting and reviewing objectives and for requesting and approving annual leave.  Also to support the development of personal and professional development of staff where relevant
• To ensure Safeguarding and Health and Safety policies are adhered to and there are procedures in place to maintain the relevant policies.  To ensure emergency contact details for all employees are also kept up to date
• To ensure that all employees / volunteers are DBS checked and relevant certification is checked and kept on file
• Ad hoc / other relevant team co-ordination duties as required

Governance

• To support the governance of the charity through the general management of Board (Trustee) meetings, in particular supporting the collation of papers for meetings
• To support the Finance and Operations Director in all communication with relevant statutory bodies such as the UK Charity Commission and HMRC

We are a growing charity and are passionate about our staff. We don’t have the resources to provide fancy staff perks however the things money can’t buy we are really good at. We believe staff are the foundation stone to the success of the charity and so we do everything we can to make sure they feel valued, supported, engaged and developed. If you are looking for a role with a clearly identified career path, the ability to build something yourself, in an organisation that genuinely cares about your health and welfare, then this is for you.

We are seeking to recruit a dynamic and enthusiastic person to join our team as Senior HR and Office Administrator. Working closely with the Director of Finance and Resources, you will be expected to confidently lead the office team and ensure the smooth running of this area through strong leadership skills and a pro-active approach.  You will assist managers with Human Resources activities across the organisation and ensure policies and procedures for Oasis Community Housing are updated. You will co-ordinate recruitment, induction and training processes and ensure legislation, best practice and the ethos and values of the organisation are adhered to. You will maintain an accurate HR database and records for employees’ salaries, absence, holidays, flexi, performance reviews and any other HR records as required. Experience with Sage payroll processing is desirable. It would be expected that you would coordinate Data Protection for the organisation and ensure that we are GDPR compliant along with regularly reviewing HR policies to conform to current legislation and best practice.

The successful candidate will hold a relevant CIPD qualification or be working towards it and have proven experience working as a HR practitioner. It would be desirable if you were a graduate in HR Management or Chartered Member of the CIPD. You will have experience of using HR software and have excellent inter-personal and organisational skills. An up to date knowledge of HR legislation/best practice is essential as is knowledge of Data Protection (GDPR) legislation requirements. You will have excellent organisation skills and be discreet and confidential. The role requires excellent written and oral communication skills as well as excellent IT skills and a methodical approach to work.