MAF Scotland - we are hiring!

In order to position ourselves for the future, MAF UK based in Glasgow are expanding and restructuring their Scottish team.   We are now seeking passionate, talented, and creative individuals who can help us grow our profile and supporter awareness networks in Scotland.

We are looking for a full time Office Administrator to join the team.

Reporting to the Head of MAF Scotland, this role is aimed at highly collaborative team players, who will deliver in their areas of responsibility helping to organise and deliver events, coordinate volunteers, connect with our head office and overseas missionaries, and deliver MAF Youth activities.

The successful candidate will be an outstanding communicator and influencer, passionate about the work of MAF with a strong ability to plan, organise and prioritise tasks, projects or events as well as engage, enthuse and motivate volunteers.

This role will be responsible for the day to day running of the Scottish office, undertaking a wide variety of office administration duties and represent MAF to all volunteers, callers and visitors.

There is an occupational requirement for the job holder of this position to be a committed Christian. Additional information is available on request.

Key responsibilities:

• Liaising with Head of MAF Scotland, the MAF in the Community (MiC) Manager for Scotland and the UK Office based in Kent
• Being the public face for MAF supporters, volunteers and enquirers.
• Maintaining a relationship with volunteers through correspondence, telephone and personal contact.
• General office administration tasks including answering the telephone, filing, postage, emails and letters

Required skills and experience:

• Experience of working in an office environment
• Educated to GCSE or equivalent level, possibly with a communications skills’ qualification
• Senior level administration experience with excellent attention to detail and used to working autonomously within the remit of the role
• Highly proficient in Microsoft Office, able to communicate positively, assertively and sensitively within a cross functional team environment
• Efficient and organised approach, able to operate on own initiative and demonstrate resourcefulness
• Able to manage multiple deadlines and priorities

Benefits:

• Annual salary £23,000 per annum.
• Full time, 36 hours per week
• 22 days annual leave plus 9 bank holidays per year
• Additional paid leave between Christmas and the New Year office closure. 
• MAF UK provides a non-contributory pension scheme for staff of 10% salary on joining.

I CAN is looking for a highly motivated and forward-thinking finance professional with robust technical skills to provide high quality support to the Finance team to ensure future growth, stability and success.  This role will work closely with the Head of Finance & IT and Senior Management Team to ensure the effective financial planning, control and management within the organisation.

Your key responsibilities will include:

• Being responsible for the coverage of full Finance function; ensuring financial controls are maintained; preparation of month end management accounts, Board meetings packs and documents for Finance & Audit Committees;

• Assisting in the development of strategy, business planning and strategic projects; developing projections and business models; budget setting, forecasting and providing Business Partnering support to The Communication Trust;

• Being responsible for ensuring the organisation’s understanding of the government’s funding regime for schools is up to date and being the main point of contact with the Education Funding Agency;

• Leading the relationship with auditors; completion of VAT and Gift Aid returns; preparation of statutory accounts.

The successful candidate will be fully qualified (ACA/ACCA/CIPFA/CIMA) within charity or public sector. You will be analytically-minded with excellent organisational and project management skills. We are looking for someone who is eager to learn, flexible in approach but firm when necessary, who can work on their own initiative and thrives when thinking and acting proactively. You will have the skill to communicate complex financial information to stakeholders and possess the ability to influence and build rapport with a range of finance and non-finance persons across the organisation. Enthusiasm for the sector is a must.

This is a fantastic opportunity for a high calibre finance profession looking to make an impact in the sector and will provide an excellent platform in your career.

Are you interested? Then take a look at our candidate pack before you decide. This informs you why I CAN exists, what we do, why we think this is a great place to work, what we can offer you and what our corporate and people plans are for the year ahead. To apply, please send an up-to-date CV, along with a supporting statement outlining how you meet the person specification and what additional value you offer that is relevant to the post. We will be shortlisting against criteria so do ensure you offer clear evidence.  Interviews are scheduled to take place week beginning 21st October 2019.

Title:

Programme Manager

Location:

Woolgate Exchange, 25 Basinghall Street, London EC2V 5HA

Hours

36.25 per week Monday to Friday

General Description:

We are looking for a dynamic and innovative programme manager to coordinate the EAP and CoST monitoring, evaluation and learning (MEL) frameworks. You will be the focal point for capturing and analysing information from CoST member programmes and sharing the impact and the lessons across the organisation. It will also include coordinating a UNDP funded programme in South East Asia that aims to grow CoST in the region. The appointee will also support CoST members and EAP partners to develop MEL frameworks that capture the effectiveness and outcomes from their programmes. Finally, they will also provide support to the Royal Academy of Engineering’s ‘Africa Catalyst’ programme, that, with EAP aims to build engineering capacity in three countries.

Reports to

Head of CoST Member and Affiliates

Key responsibilities and tasks:

To coordinate the CoST monitoring, evaluation and learning framework: (45%)

·Work with the Head of Programmes to establish, coordinate and maintain reliable cross-organisational monitoring, reporting and learning systems and approaches for CoST.

·Monitor the effectiveness and outcomes from CoST member and affiliate programmes.

·Work with the Senior Finance and Office Manager to publish financial and progress information from CoST in line with the International Aid Transparency Initiative (IATI) reporting requirements.

·Coordinate peer learning and sharing of good practice between CoST members with the regional and technical team.

·Support CoST members to submit financial and progress reports to agreed standards and on time.

·Ensure accurate data is collected and sent in.

·Analyse the data to help record outcomes and impact of CoST and share with colleagues.

·Build the capacity of CoST members to capture data and monitor the effectiveness of their programmes.

To coordinate the EAP monitoring, evaluation and learning framework: (20%)

·Work with the EAP Programme Director to establish, coordinate and maintain reliable cross-organisational monitoring, evaluation and learning systems and approaches for EAP.

·Coordinate the capturing of information from EAP staff to allow for monitoring and evaluating the effectiveness and outcomes from EAP programmes.

·Provide reports and presentations for EAP Senior Management and the Board of Trustees on the results captured from the MEL framework.

·Build the capacity of EAP partners from the Africa Catalyst programme to monitor and evaluate the effectiveness of their programmes.

Coordinate the competitive application process for CoST grant funding to member programmes (15%):

·Coordinate the competitive application process for CoST grant funding and the subsequent allocation and disbursement of grants to member programmes.

·Coordinate the administration of grant agreements with member programmes.

Support the implementation of regional CoST programmes (25%):

·Work with the relevant regional manager to ensure that the agreed deliverables are on track.

·Provide support to deliver the agreed outputs.

·Draft quarterly progress and financial reports for the relevant donor.

Experience

At least 3 years’ experience in:

·Monitoring, evaluation, reporting and learning frameworks

·Successfully influencing stakeholders and colleagues at all levels.

·Successfully managing programmes and projects, involving multiple stakeholders.
 

·Preparing progress and financial reports.

Essential Attributes:

A degree (minimum) in international development,  the built environment or a related subject.

Ability to coordinate monitoring, evaluation, reporting and learning frameworks.

Highly motivated, with excellent organisational skills to prioritise and plan work effectively, and to meet deadlines and budgets.

Ability to develop and manage budgets.

Strong conceptual and analytical skills and an ability to think strategically and creatively.

Excellent oral and written communication skills.

Excellent attention to detail.

Commitment to EAP’s Mission, Vision and Values.

Ability to travel overseas to often challenging environments.

Legally able to work in the UK

Key relationships:

EAP Executive Director

EAP Programme Director

Head of CoST Member & Affiliate Programmes

EAP Senior Policy and Research Advisers

EAP Policy and Research Adviser

EAP Senior Communications Manager

EAP Senior Finance and Office Manager

CoST Board of Trustees

EAP Board of Trustees

CoST Regional Managers and Technical Advisers

Strategic Partners

Associates

Consultants

Accountability

Delegated budget / financial authority – £0

Number of staff directly line managed – 0

Number of consultants managed on average – 0

Authority level for purchase of resources, materials or services - £0

How to apply

Please email a CV and 1 page covering letter to Evelyn Hernandez, CoST Head of Members and Affiliates

Closing date for applications

Friday 4th October 2019

Interview date

Week commencing 14th October 2019

Contact information

Please contact John Hawkins CoST Head of Programmes for further information at

[email protected]

To apply please use the link provided

EAP is an equal opportunities employer

The Mulberry Centre is a walk-in cancer information and support centre with a welcoming and non-clinical environment based in the grounds of West Middlesex Hospital in Isleworth. We aim to provide support and information for anyone affected by cancer, offering practical ways of enhancing physical, psychological and emotional well-being of people. We provide free services for anyone affected by cancer - not just those with cancer, but also carers and those bereaved by cancer.

Our services are delivered by a compassionate team of knowledgeable staff and skilled volunteers who embrace our core values: inclusive - welcoming anyone affected by cancer, irrespective of who they are; responsive - tailoring our support to individual need; caring - acting in a gentle and compassionate manner out of genuine concern; positive - a real optimism that what we do will improve people's wellbeing; and professional - delivering a professional service in which people can have confidence.

The Mulberry Macmillan Cancer Information and Support Services Manager is responsible for the delivery of our comprehensive support and information programme and ensuring consistent high-quality delivery to anyone affected by cancer. This role will oversee the delivery and development of all our client support services. You will ensure that our projects meet the needs of the people we serve, are delivered safely and effectively, and meet all relevant legislative and safeguarding requirements.

You will be an experienced leader with a strong track record in contract, performance and/or people management. You will have the ability to be analytical, innovative and will have a collaborative and strategic approach to developing the charity’s services and staff.

It is a requirement for this post that an enhanced DBS disclosure check, will be undertaken for the successful candidate.

Closing date: Midnight, Tuesday 15th October 2019

Interview date: Thursday 31st October 2019

How to apply

To apply you will need to submit a comprehensive CV and a covering letter containing a supporting statement showing evidence of how you meet the personal specification of the role.  For further details, please refer to the job application pack.

We are looking to appoint an experienced Office Manager/Receptionist to join the Executive’s Office of Samaritan’s Purse International (SP) and the Billy Graham Evangelistic Association (BGEA). 

This role is suited to an enthusiastic individual with a positive attitude and an ability to work flexibly, both as part of a team and on own initiative. As Office Manager/Receptionist you will be a first point of contact for all visitors and will ensure all day to day reception housekeeping is maintained to a professional standard, you will manage the main SP and BGEA switchboards, and carry out a variety of administrative duties on behalf of the Executive Office. Previous experience of facilities management is desirable.

Duties will include:

• Ensuring the office facilities are run smoothly and efficiently and are improved to provide an excellent working environment. 
• Facilities management of the office infrastructure including the building, telephones (programming, voicemail, extension list, supplier negotiation), equipment, office services (cleaning, garden, post etc.) and provision of catering.
• Responsible for collating the Start the Week prayer submissions 
• Responsible for delegated Health and Safety matters in Buckhurst Hill office facilities
• Responsible for ensuring co-ordination of Staff Away Days, all staff meetings, cover at Buckhurst Hill during holidays.
• To be on call in the event of an office emergency, where attendance to the Buckhurst Hill office may be required at short notice
• Provide assistance to the Executive Director in their role of running the BGEA and SP organisations, particularly taking responsibility for some cross-organisation projects.
• Daily use of Microsoft packages, Outlook, PowerPoint and office equipment
• Monitor cost and reduce overheads through greater efficiency in your areas of responsibility
• Constantly seek new ways of working to improve efficiency through the use of alternative suppliers and new technology within your own role
• Ensure that delegated projects are managed efficiently and with a good spirit
• Organise meetings/conferences/conference calls, provide agendas/directions to attendees, when required

Due to the nature and context of this post the successful candidate will need to be a committed Christian, able to fully commit to our Statement of Faith.

Please apply with CV and cover letter stating why you are interested in this position.

The Kennedy Trust for Rheumatology Research are exclusively partnering with Robertson Bell to recruit an Office and Admin Executive to join their growing and developing organisation. As a long-established and successful small charity, this is an excellent opportunity to work across multiple areas including office management, overall administration of the Trust and Grant management.

About The Kennedy Trust for Rheumatology Research
Based in Hammersmith, the Trust provides sustainable, long-term funding of medical research into rheumatic and other inflammatory diseases and has been doing so for over 50 years in association with The Kennedy Institute of Rheumatology at the University of Oxford. They are now in a position to grow the team and therefore are looking to recruit an Office and Admin Executive during this exciting period.

The Role
The Office and Admin Executive would work on a part-time basis (3 days a week) and reports directly to the CEO. They would be responsible for:

• Supporting the CEO in all grant making administrative duties including the processing, development and coordination of grant reporting requirements
• Maintaining smooth running of administration for the office
• Organising and arranging dates for committee meetings as well as taking minutes during these
• Implement and maintain the Trust’s CRM system in relation to all grants
• Provide general support to the Trustees on various ad hoc requirements

The Candidate
This is an excellent opportunity to work on a flexible part-time basis and add value to an already successful charity. The successful candidate will:

• Have experience in maintaining an office environment in an organised manner
• Be a capable and excellent communicator with the ability to work independently
• Use their initiative to improve existing processes
• Be able to confidently respond to senior stakeholders such as CEO and committee members
• Have ambition to develop themselves within this role

This part-time role offers excellent flexible working opportunities across 3 days, opportunity to work one day from home and some flexibility around how the working hours are spread across the week. Other additional benefits are a 10% employer contribution pension an exciting and varied workload as well as a positive and friendly culture.

This role is being exclusively handled by Robertson Bell on behalf of The Kennedy Trust of Rheumatology Research. Please apply now or contact Imogen at Robertson Bell directly for more details.

The Office and Admin Executive vacancy will close on 30th September and applications will be reviewed daily so do not delay in applying.

Glass Door Homeless Charity coordinates London’s largest open-access winter night shelter. This award-winning, independent charity provides shelter and support for those with nowhere else to turn. 

We are recruiting an Office and Facilities Manager in a part-time post to join our growing team. You will play an integral role at the heart of the Glass Door office, being the first point of contact for our guests, donors, volunteers and other supporters. 

You will be an organised, confident and friendly self-starter, who takes initiative to get things done and is able to juggle competing priorities. No two days will be the same: we are a dynamic office with all-hands-on-deck approach when required. 

Working for Glass Door

We’re a rapidly-growing, collaborative team who love making a positive impact. If you believe in our ethos and want to make a difference, we want to hear from you. 

Glass Door provides its employees a full induction as well as learning and development opportunities and access to our employee wellbeing programme.

We offer interest-free season ticket loans and a cycle-to-work scheme. 

We operate an equal opportunities policy and welcome applicants from all sections of the community. Although Glass Door services normally take place within churches or church-owned properties, please note individuals with connections to a variety of faiths or none work for, volunteer at, and use the services of Glass Door. 

Our headquarters are located in the heart of Chelsea, close to both Sloane Square and South Kensington tube stations. 

Job Description 

The post holder will be responsible for the following: 

Office & Facility Management 

• Ensure the office space and facilities are organised, and maintain office efficiency and productivity by planning and implementing office systems and layouts, allocating and managing office and storage space and procuring relevant equipment. 
• Ensure that the meeting rooms are clean, tidy and maintained to a good standard and that booking systems are efficiently implemented. 
• Ensure provision of an adequate supply of materials and supplies including equipment, stationery and sundries. Where suitable and cost-effective source ‘green’ suppliers and environmentally friendly products, promote recycling and reduction of office waste. 
• Organise and review office security and general administrative processes and induct new staff on relevant office processes, including data protection, security and fire safety. 
• Ensure key office and facilities services are organised including: cleaning, security, waste removal, light and heat, printing, furniture, postage and carriage services. 
• Ensure that facilities meet all legal requirements and government regulations, environmental, health and security standards. 
• Implement any internal office reorganisations whilst ensuring minimal disruption to staff. 

Reception 

• Manage all aspects of Reception, ensuring that we deliver high levels of customer service to staff, guests and other visitors, creating a warm and welcoming environment. 
• Ensure that Reception is adequately covered through staff and volunteers, and put in place a plan for lunch breaks, holidays and unexpected absence cover. Ensure that ad-hoc cover (eg volunteers) are adequately briefed and trained in Reception duties and priorities. 
• Ensure that post and deliveries are appropriately managed and processed. 

Financial Management 

• Support the Data Manager in making payments, entering and filing of purchase and sales invoices into Sage, and monthly reporting process as required. 
• Prepare a timeline for annual report and accounts preparation and audit; ensure delivery on time. 

Human Resources 

• Manage Glass Door’s PeopleHR database, ensuring that it is kept accurate and up-to-date, including recording absence (sickness, holiday, TOIL) and updating contact details. 
• Set up the administrative processes for new employees incl payroll, DBS, references etc. 
• Coordinate the timetable for the annual appraisal of staff and to ensure all staff are 
• appraised. Organise internal training programmes, staff away days, team building days and other social activities as directed by the COO. 

Information & Communication Technology 

• Maintain a good working relationship with Glass Door’s ICT support contractors, ensuring that Glass Door’s ICT continues uninterrupted and following the disaster recovery plan in the event of any disruption. 
• Working with the ICT support, ensure Glass Door’s ICT equipment is up to date and fit for purpose, and procuring new equipment as required. Arrange training and induction of staff/volunteers in policy and procedures for use of equipment. 
• Manage information services and file archiving. 

Office Building Management and Maintenance 

• Plan, cost and oversee office maintenance, including repairs, redecoration, and PAT testing. 
• Maintain a good working relationship with the Landlord, including ensuring up-to-date office licences are in place and that we are being regularly invoiced. 
• Maintain a secure office environment, including adequate procedures and systems; briefing staff on their responsibilities to maintain a safe, secure working environment. 
• Provide project management advice and support for any office move as required at the end of a lease term, working with others as required. 

Insurance and Risk 

• Administer all insurance policies and in conjunction with the COO, ensure that they are kept under review so that we have adequate and appropriate cover. 
• Provide advice and support around continuity planning so that in the event of a fire or major failure the charity can continue to operate and recover quickly. 

Health and Safety 

• Health and Safety subject matter expert for the office and wider working environment for all staff (including partner drop-in and night shelter venues). 
• Ensure compliance with all relevant legislation. Review, implement and manage the Health and Safety policy and Fire policy. Provide updates and advice to staff as necessary. 
• Recruit, arrange training for and support fire marshals and first aiders (internal staff). Maintain the accident/incident book; report incidents within the required time frame; escalate issues accordingly. 
• Ensure that DSE Risk Assessment for office-based staff and Risk Assessments for lone working staff are implemented effectively and deal with any issues accordingly.

Other 

• Manage the office & facilities budget, ensuring that spend is closely monitored and accurately recorded, within budget, is cost-effective and provides good value for money. 
• Attend and participate in SMT meetings, and other ad hoc meetings when necessary. 
• Undertake other ad hoc tasks as directed, such as assistance on Glass Door events and occasional administrative support to the COO. 
• Carry out the functions of the post with proper regard to Glass Door’s Equal Opportunities Policy. 

Person Specification 

Essential Personal Qualities 

• Empathetic attitude towards homeless and vulnerably-housed people. 
• Confident approach to, and experience of, dealing with challenging behaviour. 
• A confident self-starter who will hit the ground running. 
• A team worker with an open, collaborative style and a practical, “can-do” approach. 
• Commitment to our values of being welcoming; being open to all, without prejudice; compassionate; believing individuals can turn their lives around; and knowing we can have a bigger impact when we work together. 
• Commitment to and understanding of the issues relating to equality of opportunity and the ability to implement change in this area. 
• Ability to adhere to and implement Health & Safety, HR and operational policies. 

Qualifications and Experience 

• Proven organisational and administrative experience 
• Experience of managing teams of people, ideally volunteers. 

Knowledge, Skills, Abilities 

• Inspired by the work of Glass Door and in agreement with its ethos. 
• An understanding of GDPR and health and safety legislation. 
• Basic understanding of contracts. 
• Excellent organisational skills with strong attention to detail, especially record-keeping and electronic filing. 
• Strong written English and numeracy skills. 
• Excellent skills in Microsoft Office software (Word, Excel, PowerPoint, Adobe Acrobat Pro, and databases). 
• Good interpersonal and verbal communication skills, professional telephone manner. 
• Ability to forward plan and schedule workflows. 
• Able to relate to and work with people from a range of backgrounds. 
• Excellent time management skills; able to work proactively unsupervised and use own initiative. 

Desirable 

• Experience of working with homeless people or similar disadvantaged client groups and an understanding of their needs. 
• Administration or other relevant qualification. 
• Administrative experience in the not for profit sector. 
• Experience using Sage. 
• Driving licence and willingness to drive a van if required. 
• Ability to speak other languages. 

ABOUT GLASS DOOR 

What we do 

Glass Door is committed to supporting people to get—and stay—off the street. We do this by coordinating London’s largest emergency winter shelter network and by providing a year-round advice service to help people move beyond homelessness. Since 1999, thousandsof men and women have found safe shelter and the support needed to leave homelessness behind, thanks to partnerships formed with churches and drop-in centres. Our night shelters save lives and our support services help change lives. 

How we do it

Our services are open to all. We are one of the few emergency night shelters that has an open access policy, meaning guests do not need a referral from another agency. We believe everyone has inherent dignity and is worthy of a safe place to sleep. We operate on a first-come, first-served basis. 

We are an independent charity that receives no funding that would impede our open access policy. It is thanks to the support and partnership of individuals, churches, community groups, businesses and trusts and foundations that we can continue to provide shelter and support to those who need it most. 

As a growing charity that coordinates the goodwill, time and resources made available in the community, we have received recognition and awards for our community impact from several organisations, including the Directory of Social Change, the Christian Funder’s Forum, Charity Today Awards 2019 and others. 

Our impact 

• In the winter of 2018/2019, a total of 700 individuals found shelter across 29 church shelters in the Glass Door network, an average of 126 each night of the winter. 

• In partnership with five drop-in centres, a team of caseworkers work year-round to help get people back into independence. At least 59 guests found work and 204 of our guests moved into housing in 2018-2019. We also support guests after they've been housed, with a Tenancy Support Worker in post.
• Staff and volunteers welcome guests and eat meals together in our church shelters, helping to give a renewed sense of dignity. On average 70% of guests "strongly agree" or "agree" to feeling more optimistic about the future since staying in the Glass Door shelters.
• Behind each statistic are hundreds of individuals we call our guests, each with a unique story. This past winter, at least six of our guests were pregnant while staying with us and four were wheel-chair users. All stayed with us while working with caseworkers to find more suitable long-term solutions. Look online to find out more about how you could be working in partnership with many to make a difference in the lives of the men and women who turn to Glass Door. 

Reports to: CEO / Director of Operations and Finance

Responsible for: n/a

Start date: ASAP

Term: Full time, permanent

Based in: London (N1)

Salary: £28,000 per annum plus 5% pension contribution

Application deadline: Sunday 13th October

About DMI

Development Media International (DMI) delivers media campaigns aimed at changing behaviours, promoting health and saving lives in developing countries. We are the first organisation to scientifically demonstrate that mass media can increase life-saving behaviours. DMI recently published the results of its 5-year, £7m randomised controlled trial in West Africa which showed that 56% more children were taken for treatment for malaria, 73% more for diarrhoea and 39% more for pneumonia following exposure to our campaign. Modelling indicates that over 3000 lives were saved during the campaign and that our approach is one of the most cost-effective ways of saving children’s lives.

DMI has two priorities: first, to continue to generate ground-breaking research (we have just completed a second successful randomised control trial measuring our impact on contraceptive uptake), second, to take our proven strategies to scale, saving as many lives as possible. We work across a range of health issues, including child survival, reproductive health, nutrition, hygiene, and early childhood development. DMI works in close partnership with leading experts in health, including WHO, UNICEF and LSHTM and has been funded by some of the world’s most prestigious organisations including the Wellcome Trust, DFID, Comic Relief, the Global Innovation Fund, Unorthodox Philanthropy and the Mulago Foundation.

We are an innovative and rapidly growing organisation, working at the nexus between science and creativity. DMI has demonstrated that knowledge is not only a human right, but is also the key to saving lives in a cost-effective way. Our intellectual rigour, enthusiasm and willingness to learn from both our successes and mistakes, makes us distinct. Our ethos is non-hierarchical: all our staff are intellectually high-powered and we have a “best idea wins” culture. By working at DMI you will have a genuine, measurable impact on improving lives in low-income countries.

DMI has a permanent presence in Burkina Faso, Mozambique and Tanzania and has recently expanded to Cote d’Ivoire, Ethiopia, Madagascar, Malawi, Uganda and Zambia. Its regional operations include five more countries in West Africa as well as Burundi. DMI’s headquarters overlooks the Regents Canal in Hoxton, London and provides the strategic direction for the whole organisation.

DMI is ranked as one of the most cost-effective non-profit organisations in the world by GiveWell and was the first organisation to receive the maximum rating from Impact Matters. It is also endorsed by the Centre for Effective Altruism, Giving What We Can and The Life You Can Save.

Find out more on our website.

Job description

DMI is looking for an Executive Assistant and Office Manager to join our friendly and dynamic UK team. Working closely with the CEO, Director of Operations and Finance and other staff, s/he will provide support to the CEO and the Directors of each department. S/he will be responsible for managing the UK office and providing administrative support to the wider team.

The Executive Assistant and Office Manager would be ideally suited to someone who has a strong academic background, experience of administrative work, excellent organisational skills, and an interest in international development. You will be working for a highly regarded international NGO and will gain broad exposure to a range of activities. The role offers excellent personal development opportunities, a competitive salary and a range of responsibilities for the right candidate.

This is a new role at DMI and the full range of tasks and responsibilities will develop with time, but we anticipate that the initial responsibilities of the role will include:

1. Executive support to the CEO, including managing and prioritising emails and diary, preparing presentations, arranging meetings and other ad hoc tasks as required (40%)
2. Managing DMI’s UK office, which will include maintaining office supplies, supporting effective facility management / maintenance and ensuring compliance with health and safety requirements (10%)
3. Providing general administrative and clerical support to the DMI UK team, including creating and maintaining spreadsheets, letters and other documents for internal and external use (5%)
4. Providing administrative support to the Director of Operations and Finance in particular, and other Directors as required (DMI has four Directors in total).  This will include arranging meetings, managing diary conflicts, coordinating travel arrangements, liaising with staff across DMI to assist with prioritisation of tasks and other ad hoc tasks (20%)
5. Arranging, coordinating and preparing documents for Board Meetings, and other high-level internal meetings, including attending and taking/distributing minutes (5%)
6. Acting as the first contact point (in person and by phone / email) for suppliers, external stakeholders and others contacting DMI’s UK office (10%)
7. Other tasks as required (10%)

Person specification

Required knowledge, skills and experience

1. Exceptional organisational skills, such that you are able to approach a complex, changing and unpredictable workload with confidence and good humour.
2. Strong intellectual ability: able to understand complex discussions and documents – DMI’s work includes complex scientific, political and logistical considerations and everyone in the organisation needs to be numerate and confident with intellectual concepts. Only the brightest should apply!
3. Excellent communication skills, particularly the ability to write (in English) in an engaging, accurate and concise way, at a level suitable for communicating with high-calibre individuals (including high net worth individuals, donors, government departments and others) outside of DMI
4. The ability to effectively prioritise between multiple competing workstreams, both for yourself and on behalf of others
5. A keen eye for detail but with the ability not to lose sight of the bigger picture
6. A professional demeanour and personal manner that allows you to work effectively with people inside and outside of DMI at all levels of seniority
7. A keen interest in the work that DMI does, and the ability to develop a thorough understanding of a complex and fast-growing organisation that works internationally

Desirable knowledge, skills and experience

1. Previous experience as a PA / EA
2. Previous experience in a sector or organisation relevant to DMI’s work
3. A degree or equivalent in a relevant field
4. Language ability (written and/or spoken) in French, Portuguese or another major global language

As we are currently recruiting for several new roles, we will be holding an open evening at our headquarters on Tuesday 1st October. If you are interested in attending, please contact us via our website.

Offering flexible working with a fun and friendly team, we're looking for an experienced and qualified Finance and Office Manager for the UK's only charity dedicated to the prediction and prevention of breast cancer. Currently, just 4% of cancer research funding is spent on prevention.

This is a key recruit for the charity managing the finance and administration function of a small team, working with experienced and highly-skilled individuals to create a future free from breast cancer.

You'll have a varied workload, which will include:

* Working with Finance Consultant to prepare quarterly Board reports
* Preparing monthly cashflow report
* Allocation of expenditure - restricted and unrestricted
* Managing payroll working with external agency
* Overseeing and improving admin processes for all donations - online and offline
* Managing GDPR and consent requirements
* Management of a small team of finance and admin staff

Our wish-list includes experience of Xero, a relevant accounting qualification (AAT, part ICAEW or ACCA) and significant experience preparing management and year-end accounts. You'll be a motivating team leader who knows how to support people to shine. Previous charity experience would be useful, although not essential.

Flexible, life and family-friendly. You'll have a primary base at the home of one of the most ambitious breast cancer research programmes in Europe, but also potential to work one day each week from home.

Please send a copy of your CV to our North West consultant, Amelia Lee, for lots more info on this fantastic job: [email protected]

Deadline for completed applications is 5pm on Thursday 3rd October with a view to interviewing on 11th October.

Charity People actively promotes equality, diversity and inclusion. We match charity needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.

Reporting to the founding directors, the role is an exciting opportunity to join a dynamic and high-impact team with staff in London and Bath, Germany, West Africa and Asia.

We’re looking for an energetic, enthusiastic and organised person to join our UK team. You will be providing remote assistance and support to the directors; ensuring that the London office runs efficiently and smoothly across a range of areas, including equipment and IT, volunteer management, cash handling and and administering and developing the sales of EJF’s designer t-shirt range.

Key responsibilities:

• Provide effective office management – ensuring the office is secure, well-maintained and runs efficiently; maintain equipment and supplies and ensuring IT and communications needs are met.
• Act as the main point of contact and welcome at the office, answering phones and ensuring hosted meetings and external communications can run smoothly.
• Develop effective systems for the t-shirt sales and marketing, processing incoming orders, stock-checks/ re-ordering. Researching and contacting opportunities to expand the sales (pop-up shops, online and ethical partners, events and online marketing).
• Support effective volunteer recruitment, coordination and management.
• Undertake basic financial tasks including managing petty cash, paying cheques into the bank and dealing with incoming items of mail.
• Support the management of the database, including data inputting.

Essential skills and attributes:

• Minimum of 2-years experience in office management, marketing or retail sales.
• Management of IT systems and / or database, preferably supporter management.
• Ability to manage multiple issues, meeting priority needs on time and on budget.
• Great communication skills – in writing and in person.
• Proactive and solution-oriented, tenacious, highly-organised and genuinely self-motivated.
• Enthusiastic, out-going and friendly, able to work in a small team with minimal management.

Desirable skills:

• Managing a small team of staff or volunteers.
• Employment or volunteer work in the not-for-profit sector.
• Demonstrable commitment to the protection of the environment and human rights.

Charity People are excited to be working with The China Dialogue Trust in recruiting a diligent Office Coordinator to join their Shoreditch-based office. We are looking for a proactive and motivated individual to join their team and hit the ground running, managing the office and providing invaluable support to the CEO and COO.

The China Dialogue Trust is an environmental Charity, which disseminates high-quality information and promotes international communication on conservation, global warming and the environment. They work towards informing the public and contributing to building equitable and constructive solutions to global environmental issues, working for a common purpose across political, ideological and cultural boundaries.

This is an excellent opportunity for a conscientious professional to join the charity and provide executive assistance to the COO in running the international organisation, as well as supporting the CEO with their busy travel schedule. You will be the first point of contact for general external enquiries, be responsible for coordinating internal and external meetings, and have the opportunity to plan event logistics, such as workshops and an annual team away day. You will be tasked with compiling a monthly activity report, coordinating and editing input from the international teams and working with external web developers and systems consultants to implement changes to the website.

We are looking for enthusiastic and highly organised applicants, with excellent problem solving skills, highly competent with Microsoft Office and Google Suites and a true passion for the environment. Ideally you will also be experienced in web development and able to work successfully as part of a team as well as independently.

If you would like to apply, please send your CV to Kate Headford ASAP. Interviews will take place w/c 23rd September.

Full-time (37.5 hours per week)

12 month fixed-term contract (maternity cover)

Based in Central London

What the job involves

As the Health Information Manager, you will lead our experienced Health Information team. You will provide line management and budget management, and you’ll use your expert knowledge and skills to ensure the smooth development, production and delivery of our printed and digital health information. You’ll also support other teams by advising on the appropriate use of health information in other forms of communications, whilst ensuring the health information team supports the overarching strategic aims and priorities of the wider organisation. You’ll also lead the team in implementing any developments to ensure our health information meets the changing needs of increasing numbers looking for health information in the future.

What we want from you

We’re looking for someone with a track record in health information development, production and delivery, coupled with excellent communication skills and an ability to work collaboratively and positively across different teams and in various working groups to meet both team and organisational aims. At this point in time, we are in the process of ensuring our support and information services will meet the changing needs of men in the future, so the ability to project manage and manage change is desirable.

The support we’ll provide

Join our team and you’ll be working at an award-winning charity that will help you learn, develop your skills and expertise, and achieve your highest aspirations. We provide everything you’d expect from a professional organisation – competitive benefits package, contributory pension scheme, life insurance, agile working and a season ticket loan – but much more besides. Work with us and you’ll see your efforts pay off as we fight for a better future for men.

Closing date: Midnight, 6 October 2019.

Interview date: 17 October 2019.

We welcome applications from all sections of the community.

Prostate Cancer UK is a registered charity in England and Wales (1005541) and in Scotland (SC039332). Registered company number 02653887.

Operations Manager – Office Environment (Contract)
Derby, Derbyshire (flexible/home working options available)

About Us

The British Occupational Hygiene Society (BOHS) is the chartered society for worker health protection. We’re a science-based, charitable body that provides expertise and guidance in the recognition, control and management of workplace health risks.

We are a growing organisation with over 1500 members and 20 staff. Our main activities include delivering qualifications, conferences, publishing, technical guidance and policy advice. We also support those with communications and marketing.

It’s a truly exciting time to join our team, as we are working towards modernising our business, particularly in relation to our business systems, operational procedures and HR practices. The majority of our work is office-based, carried out with standard small business systems. 

We are now looking for an Operations Manager to join us on a two year contract that has the potential to extend and support the transformation of our processes.

The Benefits

- Salary of circa £35,000 per annum
- Flexible and home working options
- Pension
- Life assurance
- Healthcare
- Make a difference as a member of our senior management team
- 25 days’ holiday including a three day Christmas closure

If you have experience of operational and compliance processes, this is an exceptional opportunity to make a positive, lasting impact on the way a forward-thinking organisation operates.

With the full support of our senior management team, you will have the chance to drive our productivity, introduce new technologies into the business and empower our people to work at their best. 

What’s more, we will support you to develop professionally, enabling you to build on your existing expertise during your contract.

The Role

As the Operations Manager, you will support the modernisation of our business and ensure we are compliant with all relevant regulations. 

In this exciting role, you will develop excellent operational processes and strong governance, compliance and control measures across our organisation.

Some of your duties will include:

- Modernising existing systems and processes 
- Overseeing the day-to-day running of central operational processes, such as HR, finance, office management and IT
- Motivating and engaging staff to get involved with change initiatives 
- Line managing two junior team members

About You

To join us as an Operations Manager, you will need: 

- Experience of operational and compliance processes 
- The ability to lead and manage change at different levels in an organisation, such as the introduction of new operational systems
- Proven analytical and decision-making skills and an appreciation of risk management principles and procedures 
- A degree level qualification in operations leadership and management or a business-related subject

Line management or project management experience would be beneficial, as would experience of working in a similar role, tackling similar challenges. It would also be advantageous if you had a professional qualification or membership with a professional body. 

Other organisations may call this role Compliance Manager, Compliance & Operations Manager, Risk & Compliance Manager, Change Project Manager, Business Transformation Project Manager or Business Change Project Manager.

This is a full time role, however, for the right candidate we can offer this role on a part time basis, working four days per week. Our usual office hours are 8:30 – 16:30, Monday – Thursday and 8:30 – 16:00 on Friday.

Webrecruit and BOHS are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you are looking to take on a rewarding contract as our Operations Manager, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

School-Home Support (SHS) is a small charity with big ambitions and as we expand nationally rolling out our high impact support to children and families we are expanding our central team. We have two new roles that will support us to achieve our vision to get children in school ready to learn, if you have a passion to improve children’s lives and have the skills we are looking for come and join a fantastic team at SHS!

SHS is a dynamic national charity working with children and families to maximise educational opportunities and improve life chances. We exist to ensure every child has the support they need to thrive and achieve. SHS partners with schools and families to look beyond the classroom to understand and tackle the issues affecting children’s learning.

We have X2 roles available at our Head Office in Stratford, London:

Role 1: Project Manager
Contract: Permanent
Annual Salary: £32,000 to £34,000

We have an exciting opportunity for a driven, organised and experienced project management expert, this new role will provide high-level project management across the organisation, assisting with projects that help us to transform children’s lives.

You will have previously worked in a demanding project management role coordinating multiple high level projects. You will be well organised and able to balance the responsibility of cross-functional project coordination and liaison with key stakeholders within and outside the organisation. You will need to have a passion and commitment to making a difference to children’s lives and will need to be tenacious, confident and have a can do attitude.

Role 2: Office Coordinator
Hours / Contract: Full time permanent
Salary: £26,000 - £28,000 per annum according to experience

This newly created role will be ideal for experienced administrators looking for a post which offers the opportunity to support multiple teams based at our Head Office.  You will have the ability to work independently to provide a high quality, effective and efficient administrative service across all areas of SHS’s work including some elements of reception cover, general office management tasks, SHS Welfare Fund control, and the need to carry out regular and ad-hoc administrative tasks related to HR, Governance and CEO support.

Applicants should be methodical and well organised in their approach to work tasks and have good communication skills especially over the phone and in person.  Good IT skills and enthusiasm for this role and its contribution to the SHS Head Office teams is required alongside excellent attention to detail and accuracy of work.

Closing date for applications is: 9am 23rd September 2019
Interviews will be on: 27th September and 30th September 2019

To Apply and for More Information:

If you would like to apply and find out more about this position, please click the apply button to be directed to our website. 

SHS is an equal opportunities employer and welcomes applications from all sections of the community. 

School-Home Support takes very seriously the duty of care to safeguard and promote the welfare of children and is committed to ensuring that our safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice. Our safeguarding policy recognises that the welfare and interests of children are paramount in all circumstances. 

The roles above are subject to an Enhanced DBS Check.

No agencies please.