Join the Bliss family and help us give babies born premature or sick the best chance of survival and quality of life.

Bliss is an award winning, digital first organisation looking for a Communications Manager to lead a dynamic and ambitious Communications Team.

You will have broad communications experience, in particular in digital and strategic marketing, and a strong track record of developing and delivering successful, integrated campaigns to meet fundraising, campaigns and service delivery targets. The ideal candidate will also be able to demonstrate the following skills and experience:

• Broad experience and understanding of the full range of communications tools and channels, with specific expertise in strategic marketing and digital development
• A track record of developing and implementing successful communications strategies and plans
• An ability to analyse and segment audiences and tailor communications and key messages accordingly
• Strong experience of managing and leading a multidisciplinary team to meet objectives and deliver success, including ability to lead and develop team members
• Excellent verbal and written communication skills
• Brand management experience including delivering materials to a high standard
• Experience of raising the profile of an organisation through the media

This is a fantastic opportunity for someone to drive continued excellence and innovation in this varied and creative role.

For more details please view the job description and person specification attached to this advert and also available on our website.

Why work for Bliss?

Bliss values and celebrates the work of its Communications Team and our organisation’s strategy prioritises digital.

We are an equal opportunities employer and take pride in our collaborative and inclusive work culture. We understand that we all have different priorities at home and we therefore aim to offer a mix of financial and non-financial benefits. Our benefits include financial, health & wellbeing, lifestyle and career development options:

• 25 days paid holiday (pro-rata for part-time employees)
• Flexible working practices such as flexi-time working hours and time off in lieu (TOIL)
• Relaxed work life and dress code
• A contributory Bliss pension scheme
• Interest free annual season ticket loans
• Company and statutory sick pay scheme
• Compassionate leave
• Time off for volunteering
• Salary sacrifice schemes (bike to work, payroll giving)
• Access to 24x7 free Employee Assistance Programme
• Family friendly policies
• Learning and development via peer to peer, blended, cascaded and self-directed learning
• Mentoring and coaching

How to apply

Interested applicants are requested to submit the following documents:

• CV
• Supporting statement explaining how you meet the criteria in the person specification
• Equal opportunities form

Recruitment Timeline

• The closing date for applications is 9am on Wednesday 15 July 2020
• The first round of interviews is provisionally scheduled for 20/21 July, and will be held via zoom video conferencing
• Second round interviews will be held week commencing 27 July

It is Bliss’ policy not to contact applicants who have not been invited for interview so if you have not heard from us by 22 July you should assume that, on this occasion, your application has been unsuccessful.

Who are GMYN?

For many young people, the transition to adulthood isn’t easy. In the UK, one third of young people are lonely, half feel unready for work and half feel like they don’t belong to their community.

At GMYN, our vision is #YoungPeopleCan and we help young people in Greater Manchester overcome this. We deliver a range of development programmes and drop-in activities to help young people transition to adulthood feeling skilled, supported and positive.

Founded in 2007 by our Chief Executive, Alex Fairweather, we have grown from a single volunteering project to a registered charity and have helped over 10,000 young people.

Job Summary

This is an exciting opportunity for a Finance Manager to join GMYN’s operations team, providing strategic and operational financial support and advice. The role holder will provide day to day management and reporting of the charity’s income and expenditure as well as responsibility for preparation of GMYN’s annual budget and accounts.

You will have experience of working within a financial environment ideally in a management/leading role within a charity. You will have the AAT or similar qualification, or substantial equivalent experience. You will also have strong numeracy and communication skills and the ability to provide accurate and timely information.

In addition, you will have the ability to work flexibly as part of a team and on your own initiative working independently when required.

Reporting directly to the CEO, you will also work alongside GMYN’s Operations Lead and work closely with the Business and Finance Administrator.

Joining #TeamGMYN: Our Offer

At GMYN, we strive to be inclusive. Every member of #TeamGMYN is involved in all aspects of decision making, from strategic planning, setting the organisational values through to basic everyday practices to give everyone an active voice. We are responsive to the needs of the team and all support available is designed through consultation.

We are regularly reviewing our practices to create a safe, welcoming and supportive environment and encourage suggestions and feedback from staff to improve our offer.

Our offer currently includes access to

• The Health Assured Employee Assistance Programme
• 25 days annual leave, including 5 ‘no-questions-asked’ ad-hoc wellbeing days
• Flexible working hours, including working from home options
• Childcare vouchers for those already accessing the scheme
• Accessible, ethical and gender-neutral office space
• Living wage, with processes to request performance-based payrises
• An 8% pension scheme with 3% employer contribution

Whilst our staff team is diverse in many ways, people from BAME backgrounds and people with disabilities are currently under-represented, therefore applications from candidates who identify with these characteristics are welcomed and encouraged.

For full details on the role and the #TeamGMYN offer can be found in the job pack attached.

To apply, please email your CV and cover letter (no more than two sides of A4) showing how you meet the attached personal specification via the link on this page by Monday 20th July. 

Main aim of the role:

Responsible for managing and organising all administrative activities to facilitate the smooth running of Future Skills.

The post holder will be responsible for:

• Researching, reviewing and updating policies and procedures to confirm they are up-to-date and legally compliant.
• Scheduling and coordinating termly team meetings for both planning and reflection.
• Developing and Implementing a Social Media posting schedule across multiple platforms (Facebook, Twitter, etc).
• Creating an inventory of supplies and ordering resources needed for staff or sessions.
• Assisting with fundraising, researching potential grants, drafting proposals.
• Researching, recommending and booking relevant training courses for staff.  Ensure core safeguarding training is completed in accordance to requirements.
• Managing both the online and hard copy filing systems.
• Managing the Single Central Register to ensure all checks and information are up to date.
• Assisting with logistics and set up of sessions where necessary.
• Contacting child services departments, care homes, schools or youth organisations to offer FST’s services.
• Ensuring all mentees provide feedback prior to leaving FST.  Gathering feedback, sharing with team members and determining what, if anything, may be used on Social Media.
• Collating handouts and notes from training courses.  Scheduling team meetings to allow staff to share knowledge acquired through training classes.
• Tracking safeguarding requirements and ensuring staff and Trustees re-read policies and sign off.
• Updating FST website with pertinent statistics, pictures and more.
• Updating memberships websites with updated content as needed.
• Reviewing the data on Google Drive annually to ensure GDPR adherence. Shredding or deleting data as required.
• Booking guests, venues and travel as needed.
• Assisting with volunteer recruitment for Infuse
• Contacting local businesses to request they consider FST as their local charity for their CSR.
• Creating a central storage location for statistics, good news stories, testimonials and pictures that can be posted on Social Media or added to website.
• Researching, monitoring and collating relevant news articles, statistics and mandates.  Apprise team members of all pertinent information.
• Increasing awareness of FST within our community through Social Media, speaking at local events and news outlets.
• Other duties including, but not limited to, recruitment, attending training/webinars, etc.

The post holder should possess:

• Previous office manager experience
• Good working knowledge of Word and Excel
• Excellent organisational skills and attention to detail
• Excellent written and oral communication skills
• Familiarity with Social media strategies a plus
• Ability to be flexible, adaptable, reliable and innovative
• Self-motivated and driven to succeed

Regular professional development and training opportunities are provided as part of the FST Performance Management System.

We are offering a full-time position (maternity cover) for a creative and dynamic individual to join our Senior Leadership Team.

You will lead on all administrative functions of Croydon Drop In, an award-winning charity for children young people and families, including Management Information Systems, Financial Systems (including Payroll) and Company Secretarial functions in order to co-ordinate support systems across all areas of the charity.

This is an exciting opportunity for an experienced Office Manager to join a forward thinking and creative management team in Sheffield, to deliver exceptional support to people with mental health and learning disabilities in a supported living/outreach setting.

We are looking for an enthusiastic and dedicated Quality Administrator/Office Manager who is able to:
• Contribute to social care quality assurance, and ensure there is evidence for our regulators and the local authority.
• Manage and coordinate a busy service in relation to all administrative duties.
• Work alongside the Registered Manager and Senior Manager in the preparation and coordination of operational reports for the Management Team.
• Support the Registered Manager in preparing and presenting reports and reviewing information received. (such as safeguarding, incidents, complaints & compliments etc).

The ideal candidate will be proficient in all aspects of IT and Office Management. They will be able to prepare, analyse, record and present data to a very high standard. It is expected that the post holder will hold advanced excel/equivalent or can demonstrate experience of this requirement in advance and at interview.

The post holder must be able to plan and prioritise a varied workload, exercising appropriate judgement and responding promptly and appropriately to all enquiries.  The post holder will be required to handle information of a confidential nature and must observe the highest standards of professionalism, discretion and confidentiality.  The post holder will demonstrate excellent communication skills and the ability to liaise professionally with service users, staff and external stakeholders.

The post provides an opportunity to develop your people management skills, take part in the wider services’ review processes.

Successful candidates will be supported and encouraged to develop and enhance their skills and qualifications through Creative Academy. Comprehensive support and mentoring will be provided to the successful applicant to enable them to meet the expectations of the post.

Finance and Office Manager - Americas Regional Office
Location: Mexico City, Mexico
18 Months' Fixed-Term Contract (with potential extension)

Amnesty International has shifted its centralized International Secretariat (IS) into a more strong, coherent and visible presence in strategic locations in the global South.

In the Americas, we are developing a stronger presence, with a regional office for the Americas based in Mexico City, a Sub-regional office in Lima, Peru, and an office in Washington D.C. Being closer to the ground is enabling us to operate with greater speed and relevance and to be more agile and responsible to the demands of our human rights agenda.

ABOUT THE ROLE:

This role will play a central role in ensuring the financial control of the Americas Regional Office's activities through ensuring implementation of strong finance policies, systems, processes, and ongoing operations in our three locations.

The position is responsible for monitoring budgets, regularly reporting to local and international management and ensuring Amnesty International in the Americas meet all the relevant statutory and regulatory requirements. The Finance and Office Manager manages payroll and cash flow, legal compliance, IT and a range of human resources functions. This will include securing visas for international staff, commissioning training and ensuring human resources best practice.

This role reports directly to the Americas Director, and manages the Finance and Operations team, comprised of two Finance and Office Coordinator for Mexico and Lima, and other assistants and volunteers. The Finance and Office Manager also works very closely with the entire Americas Management team in ensuring budget development, reporting and forecasting, among other important areas of the continental operation.

ABOUT YOU:

We are looking for an experienced Finance Manager and qualified accountant with experience managing offices in international contexts, you should be an expert when it comes to preparing and monitoring budgets and overseeing the financial controls and day-to-day administrative processes of an office. More than being methodical, organized and flexible, you must be confident in your ability to get an international office up and running, thanks to a history of putting in place and managing financial, administrative, HR, IT and legal systems. You should also be well-versed in HR, customer focused and fluent in both English and Spanish. You preferably already have local contact networks in tax, immigration and with service contractors, along with a knowledge of local contract law.

ABOUT US:

Amnesty International is a global movement of more than 7 million people who campaign for a world where human rights are enjoyed by all. Our aim is simple: an end to human rights abuses. Independent, international and influential, we campaign for justice, fairness, freedom and truth wherever they're denied. And whether we're applying pressure through powerful research or direct lobbying, mass demonstrations or online campaigning, we're all inspired by hope for a better world. One where human rights are respected and protected by everyone, everywhere.

Benefits include 37 days annual leave (inclusive of public holidays and grace days), private health insurance, pension scheme, employee assistance programme, life assurance and many more benefits designed to suit your own personal lifestyle. All of this, in a professional, engaging environment.

For further information on our benefits, please visit

WHAT WE HOPE YOU WILL DO NEXT:

If you are talented, passionate about human rights and want to use your skills, knowledge and experience to change the world then we would encourage you to click 'Apply for this Role' below.

Freedom, Justice, Equality. Let's get to work.

To view a full Job Description, please follow this link

Recruitment during COVID-19 restrictions
During the COVID-19 restrictions, our interviews will be by video call.
Additionally, the successful applicant will be fully supported to work from home for the initial period where restrictions on non-essential travel are in place.

About us
Crisis is the national charity for homeless people. We know that homelessness is not inevitable. We know that together we can end it.

The Crisis Data and Technology team is embarking on a multi-year program of modernisation which includes leveraging the productivity tools in Microsoft Office 365, such as Teams and adjacent productivity products including Atlassian Confluence/Jira. Crisis is looking to support digitally smart ways of working and evolve it’s SharePoint based intranet to offer a more personalised staff experience. Crisis is an agile not for profit organisation where you will have the chance to put your ideas to the test for our staff and volunteers.

About the role

As the only Office 365 Developer/Analyst, you will primarily act as a technical lead to configure and develop our Office 365 estate focusing on collaborative productivity tooling such as SharePoint, Yammer, Teams and Crisis customisations Power Automate. Working across the organisation supporting our Skylights (day centres for the homeless) and offices you will help individuals, teams and projects effectively collaborate and communicate through Microsoft (and Atlassian) toolsets. You will manage (or develop yourself if you have the skills) all bespoke customisations throughout Crisis in the Office 365 cloud.

As part of the wider Data and Technology team you will act as a 3rd line resolver behind the Helpdesk and support the development of training materials for end users.

About you

To be successful in this role you will have to be able to walk in the shoes of our users, understand their needs and develop tooling accordingly. You will be comfortable to have a voice in developing shared ways of communicating and working.

Your expertise is in the Microsoft world of Office 365 and adjacent toolsets. No level of expertise is too high for this role but if you don’t (for example) yet develop in Power Automate then you can either learn this at Crisis or manage this through 3rd parties. Either way you will have passion and strong product knowledge across all the productivity tooling associated with Office 365 and beyond.

Benefits

As a member of the team you will have access to a wide range of employee benefits including:

· Interest free loans to purchase a train season ticket or a bike or for a deposit to secure a tenancy
· Mandatory pension scheme, with an employer contribution of 8.5%
· 25 days’ annual leave which increases with service to 28 days

Alongside our excellent staff benefits, we will support your ongoing development to build your skills, experience and career.

How to apply

If this sound likes the opportunity for you, apply by submitting CV and cover letter addressing points 3, 4 and 7 of the person specification.

Closing date: 5 July 2020 (11.59pm)
Interviews: 17 July 2020

We value diversity, promote equality and encourage and applications from people of all backgrounds. We particularly welcome applications from people with lived experience of homelessness.

Registered Charity Numbers: E&W1082947, SC040094

Finance and Office Manager - Americas Regional Office
Location: Mexico City, Mexico
18 Months' Fixed-Term Contract (with potential extension)

Amnesty International has shifted its centralized International Secretariat (IS) into a more strong, coherent and visible presence in strategic locations in the global South.

In the Americas, we are developing a stronger presence, with a regional office for the Americas based in Mexico City, a Sub-regional office in Lima, Peru, and an office in Washington D.C. Being closer to the ground is enabling us to operate with greater speed and relevance and to be more agile and responsible to the demands of our human rights agenda.

ABOUT THE ROLE:

This role will play a central role in ensuring the financial control of the Americas Regional Office's activities through ensuring implementation of strong finance policies, systems, processes, and ongoing operations in our three locations.

The position is responsible for monitoring budgets, regularly reporting to local and international management and ensuring Amnesty International in the Americas meet all the relevant statutory and regulatory requirements. The Finance and Office Manager manages payroll and cash flow, legal compliance, IT and a range of human resources functions. This will include securing visas for international staff, commissioning training and ensuring human resources best practice.

This role reports directly to the Americas Director, and manages the Finance and Operations team, comprised of two Finance and Office Coordinator for Mexico and Lima, and other assistants and volunteers. The Finance and Office Manager also works very closely with the entire Americas Management team in ensuring budget development, reporting and forecasting, among other important areas of the continental operation.

ABOUT YOU:

We are looking for an experienced Finance Manager and qualified accountant with experience managing offices in international contexts, you should be an expert when it comes to preparing and monitoring budgets and overseeing the financial controls and day-to-day administrative processes of an office. More than being methodical, organized and flexible, you must be confident in your ability to get an international office up and running, thanks to a history of putting in place and managing financial, administrative, HR, IT and legal systems. You should also be well-versed in HR, customer focused and fluent in both English and Spanish. You preferably already have local contact networks in tax, immigration and with service contractors, along with a knowledge of local contract law.

SKILLS AND EXPERIENCE:

• Qualified accountant - essential;
• Experience in the management and support of staff;
• Experience in setting up and managing organizational systems and processes in finance, administration, IT, legal and HR. Start-up experience preferred;
• Experience of preparing and monitoring budgets and an ability to identify budget problems and solve them;
• Fluent in written and spoken English Language.
• Experience in establishing, organizing and maintaining comprehensive information systems;
• Experience of dealing with suppliers and external contacts, including the ability to pre-empt and troubleshoot issues, negotiate contracts and provide advice based upon some understanding of local contract law.

ABOUT US:

Amnesty International is a global movement of more than 7 million people who campaign for a world where human rights are enjoyed by all. Our aim is simple: an end to human rights abuses. Independent, international and influential, we campaign for justice, fairness, freedom and truth wherever they're denied. And whether we're applying pressure through powerful research or direct lobbying, mass demonstrations or online campaigning, we're all inspired by hope for a better world. One where human rights are respected and protected by everyone, everywhere.

To view full Job Description, please follow this link

The Wolfson Foundation is a charity that awards grants to support excellence in the fields of science, health, heritage, humanities and the arts, with education and research underpinning everything that we do. We are one of the country’s largest funding charities, and in 2019 we allocated some £40 million in grants.

We are recruiting for an important and exciting role: our Programme Manager for Heritage, Arts and Schools.

The post reports directly to the Head of Funding, line manages a Programme Officer and delivers all of our grant programmes in these areas, in line with our new Strategic Framework launched spring 2020. The key areas of focus are heritage, museums & galleries, libraries & archives, performing arts, as well as secondary schools.

The successful applicant will have an enthusiasm for the sectors covered by this role, and it is expected that they will have at least three years of experience in one or more of the programme areas. Some experience of grant-making would be preferred, although we recognise that the role is also likely to appeal to individuals looking to build on their experience in the cultural or educational sectors and take their first step into a philanthropic organisation.

Essential skills include outstanding organisational and administrative skills, a high level of attention to detail and the ability to work flexibly, managing a varied workload under pressure. The individual needs to be able to work effectively as part of a small team while also being capable of undertaking independent work. Creating and maintaining high quality relationships with a wide range of stakeholders at varying levels of seniority is critical.

The Foundation is able to offer £35,000-40,000 per annum as part of a competitive remuneration package, including private health insurance and pension contribution.

Further information about the role can be found in the job description.

Please note that, due to Covid-19, the Wolfson Foundation office is currently closed and the role will be remote based until at least September 2020.

How to apply

To apply, please send a copy of your CV accompanied by a cover letter (addressed to the Head of Funding) which outlines why you are suited to this role and how you meet the skills and experience profile listed in the job description.

The closing date for applications is 9am on 13 July 2020.

It is expected that first stage interviews will take place virtually week commencing Monday 27 July 2020, with final interviews (virtually) week commencing Monday 3 August 2020.

About us

Our vision is for nature and people to thrive in a world inspired by ecology. The British Ecological Society is the oldest of its kind in the world, with over 6000 members worldwide, we publish six successful journals, an ecological book series and a quarterly membership magazine, the Niche.

We actively value the diversity and wide range of perspectives that people from different backgrounds bring to their work, to ecology and to our Society.

About you

We are seeking an enthusiastic and self-motivated individual to provide office and finance administrative support to the Society and to the CEO.

This is an excellent opportunity with lots of scope for development. You will have some previous experience in customer service or administration. It will be beneficial if you have some finance experience or a degree level qualification, however these are not essential.

About the role

Core duties will include but not be limited to:

• Meet and greet visitors for business meetings and prepare meeting rooms where necessary
• Taking minutes during the staff meetings and Committee’s
• Manage orders of stationery and other office supplies
• Working with the Society’s external accountant, administer day-to-day financial processes
• Administer fortnightly payment batches and organise a batch approval timetable
• Assist with audit queries in the lead up to, during and following the annual accounts audit work based in the Society office
• Assist with travel and diary management for the Chief Executive
• Providing administrative support to other BES teams as and when required

For more information on the role, a full job description and how to apply, follow the link in the yellow box.

Nelson St Church will be an innovative, exciting Resource Church in the centre of Rochdale. Established in partnership with Holy Trinity Brompton Church, London it is expected to launch in January 2021.

We are looking to build a close-knit team, united by the vision of seeing the transformation of lives in Rochdale. As Operations Manager you will be a key part of the leadership team, and will have a significant role in implementing the vision and values of the church.

Initially, you will be responsible for the set up of the operational side of the Church, providing strategic, organisational and administrative support to the team. Once established, you will be responsible for the effective running of the operations of the church and play a key role in growing through effective communication with the community.

This will be an exciting and challenging place to work, full of variety. We hope to create an environment where innovation and creativity are encouraged, and where we strive for excellence in everything we do.

Amnesty International's Europe Regional Office (ERO) in London is looking for a talented content production and communications expert. They will: Help achieve measurable human rights impact in the region through strategic development of campaign and communication materials that reflect and promote Amnesty International's goals, objectives and messages. Ensure regional objectives, audience needs and priorities are reflected and implemented, where appropriate, at the global level. Support and advise local sections and members on communications and content production appropriate to their target audiences and Amnesty objectives. Liaise between local activists and Sections and the IS. Provide communications training and collaborate with local partners.

This a 1.0 FTE fixed term contract offered ASAP until 31 December 2020.

About the role:

This exciting role has plenty of scope to let your creativity and exceptional communication skills soar. It's all about delivering compelling messages and stories to the right audiences through the right channels. You will develop, shape and produce content that will help achieve challenging campaign and communication goals. You will develop innovative ideas and draft and implement creative communication strategies - making sure all communications embody Amnesty International's brand.

You will work in collaboration with colleagues regionally and globally to develop engaging communications for human rights campaigns in the EU, Balkans and Turkey.

About you:

You are an accomplished storyteller, highly skilled and experienced in writing and developing powerful cross-platform communications for a diverse range of global audiences. You are particularly fluent at analysing and segmenting audiences, and using this knowledge to successfully engage new people. You have the passion and drive to deliver dynamic content that will bring about human rights change.

Technically speaking, you're at home using publishing systems and software for digital and print, including video and photo editing software. But just as important are your skills at building relationships, advocating and persuading across a range of cultures and contexts.

ABOUT US

Amnesty International is a global movement of more than 7 million people who campaign for a world where human rights are enjoyed by all. We reach almost every country in the world and have:

• more than 2 million members and supporters who drive forward our fight for rights
• more than 5 million activists who strengthen our calls for justice

Our aim is simple: an end to human rights abuses. Independent, international and influential, we campaign for justice, fairness, freedom and truth wherever they're denied. And whether we're applying pressure through powerful research or direct lobbying, mass demonstrations or online campaigning, we're all inspired by hope for a better world. One where human rights are respected and protected by everyone, everywhere.

At Amnesty International, we are passionate about what we do and we are proud of our achievements as a movement. To compensate our employees for the critical work they do, we reward them through a combination of an attractive and sector competitive salary and benefits package, high levels of engagement and involvement, and a commitment to employee development.

Benefits include 37 days annual leave (inclusive of public holidays and grace days), pension scheme, employee assistance programme, life assurance and many more benefits designed to suit your own personal lifestyle. All of this, in a professional, engaging environment.

For further information on our benefits, please visit

WHAT WE HOPE YOU WILL DO NEXT

If you are talented, passionate about human rights and want to use your skills, knowledge and experience to change the world then we would encourage you to click 'Apply for this Role' below.

Freedom, Justice, Equality. Let's get to work.

RESPONSIBILITIES

1. PA to the CEO (50%)

• Support the CEO in diary management and correspondence, coordinating across multiple offices and time zones

• Meeting arrangements and support for the CEO, including scheduling, invitations, time zones, catering, AV needs, conference and videoconference calls and on-the-day assistance

• Meeting arrangements and support for the National Committee and senior management, including scheduling, invitations, minute taking, preparation of materials, catering and on-the-day assistance

• All CEO travel arrangements, including flights, hotels, cars, and visa support

• Maintain and submit all CEO expense reports

2. Office administration (40%)

• Field incoming enquiries by telephone, post and email, to relevant staff and correspond as necessary

• Manage the “front office” email account and general email queries to AKF’s generic address

• Establish effective and excellent relationships as the 'face' of AKF (UK). This includes greeting and receiving guests, as well as interacting with high-level officials at other AKDN agencies or external organisations and coordinating travel visa letters

• Provide support to the HR manager on the management of the HR leave and sickness system (e-days).

• Support AKF(UK) events, facilitate and support hosting of meetings and events for partners, including travel, visas, accommodation, and catering; may require some out of office duties in support at events

• Arranging on-boarding and induction of new staff, including logistical arrangements (setting up phone, email, mobile, laptop, etc)

• Work with the Head of Finance and Operations to ensure office suppliers are annually evaluated, this includes sourcing new suppliers when necessary

• Collect and maintain a detailed inventory of office equipment and supplies; research price and service options and purchase as directed

• Work with the Head of Finance and Operations to manage GDPR data lists and data requests

3. IT administration and coordination (5%)

• Act as an IT focal point for the unit, liaising with internal IT support as necessary to trouble-shoot issues and order equipment

• Set up new employees with allocated and functioning IT toolkit in a timely fashion and similarly the exit handover of the same leaving employees

• Work with IT services to ensure that all software is updated and maintained on individual’s computer and hardware on a regular basis (e.g. regular back up of all system software and protocols, including latest updates of virus software)

• Collect and maintain a detailed inventory of all IT equipment (mobile phones, laptops, desktops etc)

4. Health, safety, security and environment (5%)

• Act as the Health and Safety Officer and Fire Marshal for AKF (UK)

• Represent AKF (UK) at all Aga Khan Centre Health and Safety meetings

• Help the HR Manager to ensure that employee health and safety and workstation tests are up to date

• Assist with compliance with the wider AKF security policies and procedures

• Act as the AKF (UK) First Aider including obtaining annual certification

• Create and cultivate an office culture that contributes to the happiness and well-being of all employees, including arranging birthday celebrations, celebrating unit milestones, arranging quarterly and year-end activities, and creating a space and place employees enjoy working in and feel positive about

REQUIREMENTS

Must have right to work in the UK

Must include CV and a supporting statement that outlines why they want the role, why they want to work for AKF(UK) and how their experiences and skills to date will make them the most suitable applicant for the role

1 Qualifications

• Educated to undergraduate degree desirable

• Qualified First Aider desirable

2 Skills

• Highly organised with strong logistical skills and proven consistent attention to detail

• Strong interpersonal skills, tact, patience and ability to work in a cross-institutional, multicultural environment dealing with senior and high-level officials/persons and VIPs

• Excellent written communication and presentation skills and ability to draft and write effective copy and present to a range of audiences from senior-level to partners and suppliers

• Comfortable working independently and under minimal supervision but also forming an essential component of a team

Strong operational and IT skills as well as an openness to learning new software and tools

3 Knowledge

• Knowledge of Microsoft Office Suite and databases, Apple OSX and iOS.

• Keen interest in international development and improving knowledge of these issues will be a distinct advantage

4 Experience

• Strong experience of PA work for senior management

• Proven experience of office administration

• Proven experience of multi time zone coordination

• Proven ability to multitask in a busy, open-plan office environment; ability to work under pressure, juggling various requests and deadlines

• Proven ability to deliver a consistently high level of accuracy in preparing and entering information

• Flexible approach to working, able to pick up a variety of tasks/projects with minimal supervision; ability to anticipate issues or scenarios when planning calls, meetings, or business trips, and to address them proactively.

Office Facilities Team Leader

Are you looking to use your knowledge and skills in Health, Safety and Security in an office environment to play your part in releasing children from poverty in Jesus' name? Do you think you could cultivate and champion an Office Experience strategy? Does the opportunity to assume the responsibility for the smooth daily operation and building management excite you?

Position: Office Facilities Team Leader

Location: Office-based in Fleet, Hampshire

Salary: £28,100 pa

Hours: 35 hours per week, Monday - Friday 09.00 - 17.00

Benefits: Benefits include enhanced pension scheme with 10% employer contribution, equivalent of 5 normal working weeks' annual leave a year, plus normal bank holidays, Income Protection and Group Life cover on appointment.

Closing Date: 10am 3rd July 2020

Interview Date: w/c 6th July 2020

About the Role

As the Office Facilities Team Leader, you will cultivate and champion the Office Experience strategy. You will be responsible for the smooth daily operation and building management of the office building. You will use your knowledge and experience in health, safety and security within an office environment to play your part in releasing children from poverty in Jesus’ name.

You will lead and oversee standards and delivery of a wide variety of the Office Experience Team responsibilities, whist ensuring excellent service at all times.

Responsibilities include

• Actively maintain and promote the charity’s ethos and values.
• Ensure the office premises meets health, safety and security standards and operating procedures are adhered to.
• Cultivate and champion the Office Experience Strategy.
• Lead and oversea the building maintenance and services programme.
• Recruit, mentor and develop performance of the Office Experience Team.

About You

To flourish in this role, you'll need:

• Office Operations Management experience.You will have experience and knowledge in Health & Safety audits, inspections, reviews and other key activities to ensure Health & Safety good practice for an office environment.
• Office facilities and site management experienceincluding current legislation relating to site safety and management.
• An experienced people managerwith an ability to lead and develop direct reports in their own people management skills and maximising the potential within the teams.
• Experience in Procurement of goods and services.
• Project Management experience.The ability to delegate, plan and strategies effectively including the monitoring and reporting of activities.

It would help (but isn't essential) to have budget management experience and company car management.

We need you to be:

• Personally committed to the Christian faith. There’s an occupational requirement for the holder of this role to be a practising Christian, in order to promote the charity’s ethos and help others to experience, explore and express the faith-based motivation of our work. (You can read more about this in the Policy on Posts to be Held by Christians).
• Deeply connected to the charity’s ministry to children.
• Aligned to the organisations cultural attributes.
• A ‘people person’.
• Creative, innovative and flexible.
• A great listener and communicator
• Open to peer feedback.

This is an office-based role in our modern, ‘agile’ office with free parking, just 15-minute walk from Fleet station. 

Please submit your application as soon as possible as the organisation reserves the right to change the closing date of their vacancies. Late applications may be considered.

Please note that the charity can only consider applicants who presently have the right to work in the UK and all candidates must be personally committed to the Christian faith and be able to respect, uphold and work within our client’s Christian mission, values, culture and faith statements. This individual will represent and speak on behalf of a Christian charity and as such the Occupational Requirement for an active Christian faith is justified under the Equality Act 2010 Schedule 9, Part 1, clause 3.

Other roles you may have experience of could include Facilities, Office Experience, Building Management, Health and Safety, H&S, Risk Assessment, Building Regulations, Site Safety, Property Management, Office Facilities, Facilities Management, Facilities Manger, Office Manager, Office Lead, Office Facilities, Site Management.