Operations Administrator Jobs
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
The ideal candidate will be responsible for managing administrative tasks crucial to the smooth functioning of our business operations. This role requires excellent organisational skills, attention to detail, and the ability to handle multiple responsibilities efficiently. The role will include specific responsibilities to oversee the day-to-day coordination and support for TLAP’s National Co-production Advisory Group, SCIE’s Co-Production Steering Group and the administrative support for all other lived experience co-production payments, bookings and meetings administration.
About the Social Care Institute for Excellence
The Social Care Institute for Excellence is a national charity with a clear vision of a society where care and support maximises people's choices, removes social inequality, and enables people to live fulfilling, safe and healthy lives
At SCIE, we are driven by our values:
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Progressive – always learning and developing.
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Inclusive – working together for equality, diversity, and fairness.
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Credible – evidence-based, robust, and reliable.
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Transparent – open and honest.
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Committed – focused on making a difference to people’s lives.
SCIE host the Think Local Act Personal Partnership (TLAP)
About Think Local Act Personal:
Think Local Act Personal (TLAP), hosted by Social Care Institute of Excellence, is at the forefront of transforming care and support in England. As an inclusive partnership funded by the Department of Health and Social Care, TLAP is dedicated to revolutionising the way care is provided, with a focus on people having more choice and control over their own care and support to live life their way. Co-production and innovation are at the core of our approach, and we work closely with national and local government, social care providers, health organisations, alongside people who draw on care and support, to drive transformative systemic and practice improvement.
Main Duties
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Facilitate the setup of associate contracts and new supplier arrangements.
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Assist in planning, executing, and coordinating projects and events.
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Facilitate payments for event-related activities and services.
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Handle requests for support via web/email, ensuring timely and efficient responses.
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Manage diary activities for the TLAP team, including planning meetings and appointments.
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Provide administrative support to the NCAG (National Coproduction Advisory Group) Chair, managing diaries and offering finance-related assistance.
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Coordinate venue bookings and liaise with venues for events.
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Manage travel and accommodation bookings for the NCAG, SCIE Co-Production Steering Group members, team, and TLAP chairs.
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Generate sales invoices for external projects.
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Conduct audits on expenses and team invoices, preparing documentation for SCIE (Social Care Institute for Excellence) Finance teams.
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Provide administrative assistance to NCAG, SCIE Co-Production Steering Group and TLAP teams, addressing queries and ensuring smooth operations.
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On occasion, and by exception, some out-of-hours assistance may be required to assist with travel and accommodation issues as they arise.
PERSON SPECIFICATION
ESSENTIAL CRITERIA
Aptitude / Abilities / Skills
Good oral and written communication skills
Good organisational skills and experience of working to deadlines whilst coping with competing priorities
Developed ability to work effectively within a team
Education / Knowledge
Good general standard of education
Intermediate /advanced IT skills in; Word, Access, PowerPoint, Excel, Outlook, and accessing and exploiting the Internet. (A role holder must be willing to be trained on in house and specialist IT programmes & software packages)
Experience
Experience of administrative work, including servicing meetings and taking minutes
Experience of data collection, data entry, processing and reporting
Attitudes / Personal Characteristics
Ability to work on own initiative with minimum supervision
A clear understanding of and commitment to equal opportunities and diversity, and the commitment to promote high standards of conduct, integrity and probity
DESIRABLE CRITERIA
Education / Knowledge
Working in a social care environment
The client requests no contact from agencies or media sales.
About us
Humane Society International/UK is a global animal protection organisation, striving for a better future for animals through advocacy, education, and hands-on programmes. We are an effective voice for animals, with active programmes in wildlife protection, alternatives to animal experiments, and farmed animal welfare. A small but effective team, HSI/UK has big ambitions to create further positive change for animals both here in the UK and around the world.
About the role
Reporting to the Director, Finance and Operations, the role of Senior Officer, Finance and Operations plays an important role in supporting the seamless functioning of both the HSI/UK and HSI/EU teams while also working closely with Finance, HR & IT colleagues in the US. Areas of focus include accounts payable and receivable, budgeting and monthly reporting, as well as providing wide-ranging operational support across a number of different areas including legal/contracts, HR and IT.
Key responsibilities
Financial Administration (30%)
- Accounts Payable: Create POs according to the A/P policy, ensure all invoices are correctly logged & submitted for payment, ensure timely payment of all invoices, review weekly report of unposted invoices and outstanding payments and take action as needed.
- Accounts Receivable: Ensure all donations are properly coded & documented.
- Expenses Reporting: Ensure timely submission of employee expenses and debit and credit card transactions.
- Review financial transactions monthly to ensure income and expenditure are recorded correctly in the general ledger.
- Provide monthly reporting to all budget holders in the UK and EU.
- Perform other duties and responsibilities, as needed.
Contracts Management (30%)
- Working with the UK and EU teams, oversee the creation, submission and signing of all supplier contracts.
- Work with the Office of General Counsel in the US to ensure each contract is compliant with organisational policies and procedures.
- Maintain a log showing stage of each document in the process.
Operational Support (40%)
- Be the first point of contact for operational queries to campaigns and fundraising teams in UK and EU
- Ensure timesheets are completed as part of the monthly payroll process.
- Manage the process of recruiting and onboarding new employees and offboarding leavers. Support provision of IT and equipment for UK and EU teams as needed.
- Perform other duties and responsibilities, as needed.
About you
Our successful candidate will be a confident, organised individual who is results-driven with excellent problem-solving skills. You will have outstanding numeracy skills, a solid knowledge of accounting principles with experience in a similar role.
We are searching for a committed and resiliant Finance & Operations professional to make a difference and be part of a passionate, close-knit team. If that’s you, please get in touch!
To apply
Please submit your CV and a covering letter via the CharityJob website by 11PM, Sunday 31st March.
The full application process will involve:
CV and covering letter
First round interview (via video call) with Director, Finance & Operations and Second round panel interview
Brief written exercise and Excel skills test
Reference Check
Non-graduates are welcome.
The client requests no contact from agencies or media sales.
You will ensure efficient office operations and maintain a safe and organized work environment. You will have the opportunity to liaise with all levels of the organisation, from the CEO to the volunteers who work at our community meals. No two days will be the same and tasks will range from organising travel for regional teams, sending out equipment to support new Projects launches, and answering the main office telephone to supporting larger projects like our annual guest surveys.
You’ll provide administrative support to various teams and have responsibility for designing and developing office systems and processes. You will have great organisational skills and relevant experience in an office environment. You will also be a good team player, with excellent attention to detail and a commitment to supporting the whole organisation.
We are a dynamic and passionate team dedicated to making a positive impact in communities across the country. We are happy to talk about flexible working, personal growth, and to promote a workplace where you can be yourself and achieve success based only on your merit.
Benefits: We offer 26.5 working days (this includes 3.5 days for the Christmas close down) plus additional holiday for length of service, up to a maximum of 30 days (pro-rata for part-time). Our healthcare package allows staff to claim money back on healthcare bills and includes access to telephone counselling and online GP appointments.
How to apply: Please upload a CV of no more than two sides, and a covering note/letter of no more than two sides explaining why you are suitable for the role, via our vacancy website.
Deadline for your application: 11.59pm on Monday 1 April 2024. Interviews are scheduled for the week commencing 8 April.
Inclusivity: FoodCycle is an equal opportunity employer and welcomes applications from individuals of all backgrounds. We are committed to creating an inclusive and diverse workplace where everyone feels valued and respected.
Please note that you will need to have existing Right to Work in the UK to apply for this role. We do not hold a sponsor licence therefore we are unable to provide Visa sponsorship.
We’re FoodCycle – a national charity that combines volunteers, surplus food and spare kitchen spaces to create tasty, nutritious me...
Read moreThe client requests no contact from agencies or media sales.
Young Enterprise works directly with young people, teachers, volunteers and influencers to build a successful and sustainable future for all young people. As a youth focused Charity, we take pride in creating opportunities and experiences which support young people in discovering who they are and the talents they hold.
The Team
This is a fantastic opportunity to join a dynamic, progressive people centred HR Team. As a HR Team we are passionate about equality, creating an environment where each person can thrive, contribute and grow as a professional. The HR Administrator role is positioned as a key contributor to the HR Strategy and daily operations, working closely with experienced HR Professionals.
The Role
This is an ideal opportunity for someone looking to develop their HR expertise and HR practitioner style within a fast-paced innovative team. We are looking for an energetic, proactive, skilled HR administrator to join the HR Team on a permanent basis. There will be a big focus on your long-term development journey within the HR field, ensuring your knowledge and skills are consistently evolving.
The primary purpose of the role is to assist the Head of Human Resources (HoHR) and HR Business Partner in providing a comprehensive HR administrative service which touches all areas of the business.
- The HR Administrator will act as the first port of call to employees and external partners for all HR related queries.
- Carrying out general administrative tasks; responding to queries, contractual terms, recruitment paperwork and starter packs, referencing, maternity and managing the HR email inbox.
- Carrying out generalist administrative tasks for the HR Department, for example, responding to queries, devising standard Human Resources documents and letters and managing the HR email inbox.
- Demonstrating a good base knowledge and understanding of current employment law to ensure all administration tasks are completed compliantly.
- Ensuring that all payroll instructions are prepared and logged in time for the monthly payroll sign off and submitted to the Finance & Payroll Manager, for example; contractual variations, new starters, leavers, contractual benefits and staff benefits.
- Co-ordinating end to end HR recruitment processes, including Disclosure & Barring Service (DBS) check processing as required.
- Providing an effective Human Resources administration service relating to the employment lifecycle; recruitment, onboarding, leavers and exit interviews.
- Acting as systems administrator for Breathe, configuring the system as required, controlling all user access, managing data flows in and out of the system and ensuring accuracy and data protection compliance and liaising with Breathe to troubleshoot queries as required.
- Ensuring the Breathe HR Database accurately reflects current staff population. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses and other leave.
- To Provide HR data and reporting as requested.
- Ensure HR policy and procedures suit remain up to date and accessible to the wider business via central HR folders.
- Direct Employees and Leaders to the relevant HR policies and procedures upon enquiry.
Skills & Experience
- Proven experience as a HR administrator or HR assistant.
- CIPD qualification or HR Certification is desirable or relevant HR experience.
- An understanding of HR processes and systems.
- Understanding HR software systems, like Breathe.
- Computer literate with programmes such as word, excel, etc.
- Good/current understanding of UK employment laws.
- Organisational skills and ability to prioritise.
- Good interpersonal and communication skills.
- An ability to deal with confidential information and maintain confidentiality is essential.
- The ability to work independently and problem solve and to be able to work well under pressure to required deadlines.
- Good organisational ability.
- Personal resilience and the capacity to work effectively and stay calm under pressure are essential.
- Ability to deal tactfully and professionally with colleagues is essential.
- Attention to detail and accuracy.
Qualifications
- Right to work in the UK
- Provide two professional references
Why work for us?
- People-focussed with a friendly and supportive work-place culture
- An active commitment to equality and diversity
- Generous holiday allowance of 7.2 weeks (pro-rata) plus your birthday off
- Access to NHS top-up scheme, for money back on expenses such as dental and optical
- Access to an Employee Assistance Programme
- Cycle-to-work scheme
- Group Life Assurance
- Access to various employee friendly initiatives such as Discount and Benefits platform, Leave Purchase scheme, part financial contribution to Professional Development etc
If this role appeals to you, we’d like to hear from you! When you join us in building a successful and sustainable future for young people, you can expect all the recognition, support and rewards you need to grow and develop yourself.
This is a Home working or Hybrid role, working out of our London office a minimum of 4 times per month.
To apply, please submit your CV and covering letter (up to two sides of A4) outlining your suitability for the role based on the Job Description and Person Specification by Thursday 11th April. Applications without a cover letter will not be considered.
Please note that, although we endeavour to respond to all applications, if you have not heard from us by two weeks from the closing date you should consider your application unsuccessful.
Young Enterprise is the UK’s leading charity that empowers young people to harness their personal and business skills. We work with young...
Read moreThe client requests no contact from agencies or media sales.
You will oversee all operations at the York store. The role will involve managing a team, overseeing stock and merchandising and increasing our reach into the local community.
We are looking for someone to implement new ideas, bring their experience to the role and redesign the store to make it a profitable, efficient and welcoming hub of activity.
You will be supported by the senior management team and will have access to a range of training and development opportunities.
About you
We are looking for someone who is community minded and shares our commitment to fighting furniture and digital poverty. You must be a strong team leader who is committed to delivering excellent customer service. We would expect you to be well organised, strategic in your implementation of new projects and able to use your initiative to problem solve.
You will be the face of the York store in the community and must therefore be a confident, engaging and effective communicator. You must also be proficient in IT with experience of using MS Office products and ideally EPOS systems.
We are looking for a forward thinking and innovative Operations Manager to run our York store!
How to apply
Please apply by submitting a CV and cover letter answering the following:
Why are you interested in the role of Operations Manager at CFS?
How do your skills and experience make you a good fit for the role?
How do you align with our values and mission?
We will be interviewing suitable candidates as we receive applications and may close the role early should we appoint a suitable candidate.
We look forward to hearing from you!
Location: Community Furniture Store, York
Contract: Permanent, Full time
Salary £25,000
Benefits Competitive
Closing date 31-03-2024
REF-212 058
Operations Assistant, South Georgia Museum
South Georgia Heritage Trust operates the South Georgia Museum on behalf of the Government of South Georgia. The museum is located in the abandoned whaling station of Grytviken, on the remote sub-Antarctic island of South Georgia. The museum is visited each austral summer by over 12,000 visitors that arrive on cruise ships, research vessels and yachts.
SGHT is seeking a practical and enthusiastic Operations Assistant to join the small team which will spend 5 to 6 months (October – April) on South Georgia. The Operations Assistant will be involved in opening the museum, operating the SGHT shop and undertaking fundraising and other projects. The Operations Assistant will report to the SGHT Director SG.
Payment is £1200 per month worked, and all food and accommodation is provided. For tax purposes the Operations Assistant is self-employed, and it is each person’s responsibility to report their activity to the appropriate tax authority. Travel to and from South Georgia is arranged by, and covered by, South Georgia Heritage Trust. Working hours are flexible and are dictated by the cruise ship schedule. This can sometimes mean working long, unsociable hours but, where possible, the team will take two days off per week. Successful candidates will live in shared accommodation in a small cottage next door to the museum and take part in a cooking and cleaning rota with other museum staff.
Candidates must be over the age of 18, have the right to work in the UK and be UK based. They must also pass a British Antarctic Survey Medical Unit medical if offered the role. Due to the remote location, and limited facilities available, employment is conditional on passing this medical assessment.
Duties of this role include:
Front of House:
· Opening and closing the museum for visiting ships.
· Welcoming visitors to the museum and responding to questions about the museum, South Georgia and SGHT.
· Assisting with guided tours of Grytviken Whaling Station.
Retail:
· Serving customers in the shop during ship visits.
· Stock management, including barcoding new stock, re-stocking during and after ship visits, and assisting with stock inventories.
· Assisting with merchandising of shop stock, including refreshing displays throughout the season.
Fundraising:
· Delivering fundraising presentations on board visiting cruise ships.
· Processing donations and associated paperwork.
· Engaging with guests about the work of SGHT and encouraging them to support the charity.
Maintenance:
· Undertaking waste management, including sorting and packing of waste.
· Completing basic maintenance tasks, such as sanding and painting, around the museum.
· Cleaning the museum and toilets between ship visits.
· Taking part in the annual deep clean of the museum and church.
Other:
· Supporting the SGHT Director SG with office administration as required.
· Taking part in a cooking and cleaning rota within shared museum accommodation.
Experience:
· Operating in a busy retail environment, including using EPOS systems and completing inventories. (Essential)
· Using Excel and other software packages to record and manage shop stock. (Desirable)
· Speaking to visitors of all ages and backgrounds, from all around the world. (Essential)
· Cleaning and waste management tasks in a non-domestic setting. (Desirable)
· Basic maintenance tasks such as sanding and painting. (Desirable)
· Public speaking and delivering presentations. (Essential)
· Living and working in a small team. (Essential)
· Cooking for groups of people, taking into consideration dietary requirements. (Desirable)
· Living and working in remote and isolated communities, and an awareness of the challenges of this. (Desirable)
· Walking and hiking in mountain terrain. (Desirable)
Person Specification:
· An excellent team player, always looking for ways to support their immediate team and wider community. (Essential)
· Self-sufficient, with the ability to identify tasks and complete them independently. (Essential)
· Strong sense of personal responsibility, and awareness of their role and impact within a small community. (Essential)
· Enthusiastic and energetic, able to remain positive and proactive even at the end of a long day. (Essential)
· Adaptable and able to adjust quickly to short-notice changes of plan. (Essential)
· Detail orientated and committed to ensuring that tasks are always completed to the highest standard. (Essential)
· Practical and willing to tackle hands-on tasks such as painting, cleaning and maintenance. (Essential)
· Physically fit and able to undertake heavy lifting and other physical work. (Essential)
· Environmentally aware and willing to be an advocate for conservation and wildlife. (Essential)
· Strong numeracy skills and comfortable using them within a retail environment. (Essential)
· Confident speaker of languages additional to English, particularly French, German or Mandarin. (Desirable)
The South Georgia Heritage Trust (SGHT) was established in 2005 for two primary purposes:
- To help efforts to conserve and pro...
The client requests no contact from agencies or media sales.
OPERATIONS MANAGER (MATERNITY COVER)
Saint Paul’s Hammersmith lives to glorify God by becoming a transforming community for London and beyond. Our strategy is the formation of dynamic, urban, missional disciples. We give ourselves to be shaped by God to shape the city.
Overall Purpose of Role
We are looking for an energetic and experienced Operations Manager who can join our team and hit the ground running. If you are someone who enjoys an entrepreneurial environment, thrives on making project plans and smooth-running processes, and would like to make an impact at Saint Paul’s, we would love you to apply.
The Operations Manager will work closely with the Director of Operations and Senior Pastors to manage all the operations of Saint Paul’s Hammersmith Church and Centre, providing cost effective, efficient & dynamic day-to-day site management and resourcing whilst delivering on any necessary agreed project plans and outcomes. This includes working on Finance, HR, IT, Property & Facilities management, bookings and logistics. You will be responsible for the day-to-day operations of SPH, ensuring best practice, good governance and legal compliance, contributing to the overall strategic vision of the organisation.
You will need to demonstrate discretion and sound judgment in all interactions (written/verbal); managing confidential and sensitive information with the highest regard for GDPR/data protection compliance, organisation policies, procedures, and practices.
Key Responsibilities
Operations
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Execute and manage all Operations budgets including Comms, HR, IT and Saint Paul’s Centre.
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Manage external contract relationships ensuring value for money and delivery is in line with agreed project scope/specifications and high-quality service.
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To oversee the management of the IT, telephone and internet equipment/systems.
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To manage the relationship with all providers and suppliers.
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To manage the IT Support team to ensure that incidents and requests are handled efficiently and ensure that documentation of the supported components is available and in an appropriate form for those providing support. Act as escalation point for IT support issues.
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Take responsibility for all risk assessments within the organisation.
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Take responsibility for the organisation’s asset registers.
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Develop our facilities processes, and ad hoc teams supporting bookings and events, to ensure their safe and efficient running on-site.
Human Resources and Governance
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Working on Safeguarding, Health & Safety and Risk Management overseeing the development and implementation of SPH internal governance documents and procedures in line with both Diocese and UK charity legislation.
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Working with Director of Operations and collaborating with Operations Coordinator to oversee the coordination of regular review and updates required for HR policies and procedures, including health and safety, GDPR, budgeting, safeguarding, first aid, compliance, security etc. Updating management guidelines and communicating with employees when appropriate to do so.
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Engage with key stakeholders and support the Director of Operations on negotiations with contractors, local government, client partners and grant funding bodies securing both best commercial and missional outcomes for SPH.
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Build collaborative relationships, promoting an integrated approach with partner use of the buildings.
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Overseeing care for our staff team, staff investment, recruitment, and team training.
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Support the Operations Director in timely preparation, monitoring and communication of monthly accounts, budgets and cash flow forecasts for Finance Committee and PCC. This will also include reporting on SPH buildings, project plans and updates.
Communications
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Administrative oversight of all SPH communications, ensuring the SPH branding, voice and tone remains consistent.
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Developing and maintaining a communications strategy, working with ministry leads to incorporate all activity.
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Maintaining a forward-looking communications calendar, ensuring assets are produced in time for ministry events.
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Managing the relationship with our external Media agency, overseeing development of content, branding, web design, comms requests and delivery.
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Supporting the Lead Pastors in curating written communications for congregation.
Essential Skills, Knowledge and Experience
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Operations Management experience in a similar role.
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Experience in a communications-based role.
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Attention to detail and results oriented, with ability to multitask, prioritise and delegate accordingly and flexibly. Knows when to seek guidance/advice in a timely manner.
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Project management methodology including internal/external stakeholder and supplier management and resource planning.
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A proven ability to lead teams, drive continuous improvement and develop and maintain positive relationships with key stakeholders.
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Excellent communication, organisational, interpersonal and written skills.
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Experience managing budgets.
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IT literate and proficient Microsoft package user.
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Ability to think strategically, anticipating future trends and translate into organisational planning, resourcing and budget.
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Demonstrates personal integrity, discretion, personal accountability, and godly wisdom to discern best course of action and sound judgement.
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Delivers on commitments with a flexible and can-do, solution focused approach.
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Strong relationship builder, with personal credibility to represent Saint Paul’s in interactions internally and with stakeholders/community partners/local government.
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Personal faith in Jesus Christ underpinning a lifestyle of integrity and ministry.
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Active engagement in Saint Paul’s Hammersmith church life/community.
Working Requirements
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Proof of right to work in the UK according to UK Legislation.
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Days of work: 35 hours per week, Monday – Friday
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Work hours: 9:30 am – 5:30 pm with a one-hour unpaid lunch break.
Key church services and events
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Key church events: Annual Parochial Church Meeting, Church Weekend, and some evening events.
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Easter and Christmas services.
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Staff events: Staff retreat (typically 1 week in January)
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Attendance at Tuesday morning staff meeting
Package
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Annual salary of £30k – £35k depending on experience.
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25 days of annual leave plus bank holidays
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Employer pension contribution
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Annual staff retreat at an offsite location
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Please note, this is a fixed-term 12 month contract for maternity cover.
Applications will close at 5pm on Friday 22nd March, with interviews held on 27th March.
Saint Paul's Hammersmith is thriving community in West London with a vision to be a church alive, encountering God and awakening the city.<...
Read moreThe client requests no contact from agencies or media sales.
Are you an experienced administrator who can provide excellent operations and executive support? Would like to work with a small, friendly global team in an exciting and growing organisation. We're looking for a part-time freelance executive and operations coordinator to support Madre Brava through a period of transition and growth. The role would be 100% remote with flexible hours, ideally UK-based. You'd be working directly with the executive director and COO on varied tasks including diary managment, budget oversight and funder engagement.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
The International Society for Influenza and Other Respiratory Virus Diseases (ISIRV) is an independent scientific membership-based society promoting the prevention, detection, treatment, and control of influenza and other respiratory virus diseases since 2005. It is managed by a group of scientists (volunteers) and supported by a few freelance contractors.
ISIRV has reached an exciting stage of development and we are now looking for an experienced, qualified Finance Manager (CCAB or equivalent), to guide and support the Society through this next phase of growth. This is very much a hands-on role in a small company context, from grass roots to the executive level. The ideal individual will be comfortable with both and grow with the Society as it delivers its 5-year Strategic Plan.
Key responsibilities
Working alongside ISIRV’s Treasurer, the successful candidate will have responsibility for the Society’s strategic and operational budgeting, financial planning, monitoring and control. The post holder will manage available financial resources to support the strategic goals of the Society, enabling future development and growth, whilst ensuring business continuity.
The post-holder will also have full operational oversight to support the life cycle of ISIRV scientific events, from budgets and final reporting, to negotiating contracts and managing cashflow.
Specific responsibilities include:
- Create and agree a financial strategy for the Society to support the strategic goals and provide financial input when required.
- Monitoring and reporting budgeted, actual, and forecast costs against agreed plans.
- Management accounts and reporting to meet the needs of the Directors/Trustees, Executive Committee and ISIRV Council.
- Manage financial risk and report on performance of the financial assets of the society, including the investments portfolio.
- General finance administration – online payments, invoicing, bookkeeping, reconciliations, and data collection (QuickBooks).
- Conference contract management and income & expenditure accounting.
- Ensure statutory and regulatory compliance and recommend best practice based on Charity Commission guidance.
- Preparation of statutory accounts and collaboration on the annual report – management of the audit process and statutory returns to Companies House/Charity Commission.
Person Specification
ESSENTIAL
- Degree level of education
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A qualified accountant with full CCAB membership of at least 5 years
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Knowledge of all aspects of financial management; thorough understanding of management accounting principles and further specialist knowledge
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A hands-on ability to provide the full range of financial operations
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Understanding of statutory and regulatory requirements plus familiarity with best practice within the Charity sector
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Highly competent with financial reporting software
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Able to provide robust advice on financial governance and commercial decisions
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Able to provide detailed financial plans, budgets and reports on a routine basis
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Self-motivated and able to work under pressure, adapt to changing deadlines, and shift priorities accordingly
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Good verbal and written communication skills with the ability to explain and justify complicated financial scenarios to a range of stakeholders
DESIRABLE
- Experience of working alongside scientific professional groups and industry and building working relationships with key contractors
- A proven business sense within the not-for-profit sector
The International Society for Influenza and other Respiratory Virus Diseases (isirv) is an independent and international ...
Read moreThe client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
INTRODUCING ONWARDS & UPWARDS
Onwards and Upwards (O&U) is a charity created to directly tackle the cycle of reoffending driven by the barriers to unemployment faced; our purpose is clear, and our plan is simple. We will break the cycle of reoffending by starting sustainable businesses which train and employ ex-offenders. These must be organisations that people are proud to work for, provide personal and professional development, that operate in high demand sectors, and that showcase the talents and potential of ex-offenders as employees to businesses and society at large.
Our plan in the long-term is to launch, test, and grow a range of businesses that all follow this model – of training, supporting and employing ex-offenders in positive environments that are part of a community, with aspirational brands, and with full support for people to grow and move on with their lives.
Our first commercial venture is XO Bikes – where we train people to become qualified bike mechanics and then aim to find them meaningful jobs in the cycling sector and beyond.
THE ROLE
The next few years is a transformational time for Onwards and Upwards as we take the stride forward in starting our second venture, but only once we have secured a best-in-class training and support model, and delivered XO Bikes to sustainability. Beyond this we are an agile and entrepreneurial team that has a tendency for finding and taking advantage of great ideas and opportunities. To achieve all this we need a great Ops function, and someone leading it that can grow as we do.
We are looking for an organised, motivated, and experienced Operations professional to ensure O&U and our Commercial Ventures run smoothly and efficiently, our staff team is valued and supported, and our management teams are kept up to date and fully informed. This role would be perfect for an Ops Director excited by our approach and mission, or as a first step into a Director role for a proven Ops manager.
The primary responsibilities include:
HR
Our staff and volunteers are central to what we do here at O&U and XO Bikes. We are a growing team and it is essential that all staff members feel valued and supported. The Operations Director will assist the core management team in ensuring we all work well together to fulfil the missional objectives of the charity. Tasks will include:
· Management of O&U and XO Bikes HR functions including recruitment, administration, compensation and benefits, training and development, staff wellbeing and performance management.
· Ensuring our staff team and volunteers are well qualified for their roles and developed both professionally and personally.
· Volunteer recruitment, management, and productivity
FINANCE
The Operations Director will need to have a good understanding of finance reporting and systems to inform leadership, manage budgets and cashflow and ensure we meet statutory financial requirements. They will manage the Finance Assistant who is responsible for keeping our finance systems up to date and managing day to day bookkeeping.
Finance tasks will include:
· Management of Finance Assistant to ensure accurate, timely and complete information is provided to Trustees and the O&U management team to inform strategy and planning decisions. This will include the following tasks:
o Production of annual budgets and cashflows in conjunction with the management team
o Management of relationships with auditors, Charity Commission and HMRC
o Responsibility for statutory and management finance reporting including external independent examinations/audits.
· Production of monthly management accounts, balance sheet, cashflow and profit and loss
· Ensure timely filing of annual reports and accounts for the charity and any ventures the trustees are responsible for
OFFICE SUPPORT
The Operations Director will manage the Operations Assistant and ensure staff are fully set up and trained on all IT systems. This includes Microsoft office products, database management systems, HR platforms and retail/production systems.
· Operational management of IT services and support at O&U and XO Bikes
· Ensure IT provision is consistent, up to date and easily accessible to all staff and volunteers
· Ensure training is provided for all staff and volunteers
PREMISES MANAGEMENT
The Operations Director will ensure the offices, workshops and retail outlets are safe spaces, well maintained and fit for purpose. This will include the following:
· Review building security and insurance provision annually
· Review health and safety policies and ensure training is provided to all staff
· Ensure fire regulations are complied with at all premises
· Review property leases and liaise with landlords as required by core management team
· Manage relationship with local council re business rates and discretionary relief applications
· Manage contracts with utility providers (includes lighting/heating/water)
· Manage support contracts re fire regulations, health and safety
CHARITY GOVERNANCE
The Operations Director will be the liaison between the UK Charity Commission, the trustees of O&U and the staff team. Tasks will include:
· Collation of updates from managers for the Trustees (6 reports per annum)
· Attendance at all trustee meetings
· Production and circulation of Trustee meeting minutes
· Charity Commission administration and reporting
· Trustee onboarding
LEGAL & COMPLIANCE
Ensure implementation of procedures and policies in line with all relevant statutory requirements concerning HR, Finance and Charity governance. Ensure O&U is kept up to date with all regulatory changes which affect the charity and our commercial ventures. This will include the following:
· Keep up to date with changing legislation and laws affecting companies and charities making appropriate recommendations to management on changes and other relevant matters.
THE PERSON
We are looking for someone who shares our belief that individuals who commit crimes should be given the opportunity to build themselves a positive and productive life atop the foundations of secure employment. The cycle of reoffending is an enormous issue, but one we can start to solve.
Our hope is to find an energetic, organised, and positive team player, similarly comfortable working independently. It is a very varied role and one that needs calm focus as well as spontaneity and initiative – things change fast here, and this allows us to progress towards our mission rapidly.
Most importantly, we want someone who cares as much as we do about why we exist – the people we aim to help. Bikes are an end to a means, and that means is giving people ready to turn away from crime the platform on which to launch a successful and rewarding career. Cycle broken.
As a rough guide, with poetic interpretation encouraged, we are looking for:
Essential skills
· A collaborative leader who can build relationships with staff members at all levels, inform decision making and help us fulfil our missional objectives
- 3+ years operational/management experience
- Sound understanding of financial management, reporting and accounting systems (Xero preferred)
- Highly motivated and driven self-starter, able to adapt quickly when priorities change
- Management experience in pastoral environments
- Highly proficient in Microsoft Office products and database management systems
- Excellent written and verbal communication skills, including experience in creating high-level reports and presentations
Desirable skills
· Experience of working with diverse communities
· Knowledge of charity governance structures and statutory requirements
· Accountancy/financial qualification
· Professional qualifications in business management or HR
· Experience of working with ex-offenders or in a prison setting
· Experience of volunteer management
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We need someone to help manage the incoming supporter communications, opening and processing donations securely, and managing supporter administration on the Supporter Database (Raisers Edge). This is a part time office-based role in Chelsea, London.
Duties:
- Opening and processing donations securely
- Update donor records on Raiser’s Edge, our supporter database (full training will be provided)
- Help maintain accurate, and reliable information about supporters around Gift Aid, Consent and supporter communication preferences.
- Respond to fundraiser’s enquiries in a timely manner
- Assist the team in fulfilling online orders
The closing date for applications is 22nd March 2024, however we will be interviewing on a rolling basis so please do not delay your application.
The client requests no contact from agencies or media sales.
Longleigh is a grant-making foundation dedicated to supporting individuals and communities served by the social housing sector.
We are a small but mighty, and values-driven organisation, and are fully committed to being compassionate, collaborative, agile, insightful and ethical, in all our actions, work and interactions.
We are looking for someone to join our small, fully remote working team to work with our Finance and Operations Manager. The role is to help ensure the efficient, accurate and effectve running of Longleigh’s back-office functions and processes, primarily in delivering the organisation’s day-to-day finance administration , as well as supporting our Finance and Operations Manager with the administrative side of our HR and IT services.
To apply, upload your CV and a cover letter detailing how you meet the person specification sections, with examples (no more than two/three sides of A4, size 12 font please)
Longleigh is a grant-making foundation dedicated to supporting individuals and communities served by the social housing sector.
Estab...
Read moreThe client requests no contact from agencies or media sales.
Kensington & Chelsea Social Council (KCSC) works to strengthen and promote local voluntary and community organisations and the communities they work with.
This role provides administrative support to KCSC’s management of our Health & Wellbeing Team’s Self-Care programmes in the Royal Borough of Kensington and Chelsea (RBKC).
We are seeking a person with excellent organisation skills, as well as high levels of numeracy and literacy. The role requires strong ICT skills, with proficiency in the use of Microsoft Office applications, databases and websites. You will also have experience of project, diary, and finance administration.
If you would like a general discussion about this role or about KCSC, in confidence, please contact Vicki Harrison-Carr, Director of Operations (the line manager for the role).
For more information and to apply, please click on the Apply button.
Their Land and Property Services Team has responsibility for the property assets of the diocese through its maintenance and refurbishment of property, acting as landlord and tenant and ensuring all residential properties are compliant with regulations, including Health and Safety.
Their Property team has responsibility for residential properties (parsonages) across the Diocese. As the team’s administrator, the postholder is responsible for ensuring accurate records are maintained for utilities, safety and alarms as well as programmed improvement work They also support the team’s other work through a range of administrative duties. The post holder has the direct responsibility of liaising with utility companies, local authorities and contractors for payments.
To succeed in the role, you will have experience managing processes in a property environment, including managing lettings and dealing with utility companies and local authorities. You will be a competent user of Excel and databases in order to organise and record inspections, communications, invoicing and relevant data in an efficient and effective way. As the first point of contact to queries by phone, email or letter you will use your excellent communication skills and ‘can do’ approach to respond to queries in a timely and appropriate manner.
To apply, please click the APPLY button. Application should be made via a laptop or desktop rather than a mobile device. Please refer to the job description and person specification for further information regarding the role.
Closing Date: 9am, Monday 25th March 2024
Interview: Thursday 4th April 2024 in Manchester
Location: Manchester
Hours: Full Time - 35 hours per week
Contract Type: Permanent
Salary: £22,565 (Band 2.2) - £25,269 (Band 3.1) per annum
You may have experience of the following: Real Estate Administrative Assistant, Property Management Coordinator, Facilities Support Specialist, Asset Management Administrator, Real Estate Operations Assistant, Property Services Coordinator, Administrative Support for Property, Facility Operations Administrator, Building Management Assistant, Real Estate Administrative Specialist, etc.
REF-212 316
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Provide leadership and support to the Executive Directors and Senior LeadershipTeam, ensuring robust financial management. You will identify areas of concern and suggest mitigations, and oversee the charity's Risk Register, ensuring effective risk management
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HR and Wellbeing: You will manage day-to-day HR activities, including recruitment, onboarding, and addressing HR queries and support the charity's wellbeing package
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Governance: You will work closely with the Executive Directors and Senior Leadership Team, and Trustees to support
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Operations: You will oversee IT systems, including collaboration with outsourced IT support and managing day-to-day issues
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Line management: Operations Assistant, providing support and developing staff within your team
Imkaan was established in 1998 to create a collaborative network for the specialist Black and minoritised women’s sector. At the time, Bl...
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