Lambeth Palace is an exciting and vibrant ‘community of communities’. Working here provides an excellent opportunity to contribute to the ministry of an internationally significant religious leader in a friendly, busy, fast-paced and dynamic office. The team at Lambeth Palace works collaboratively with colleagues throughout the National Church Institutions (NCIs) and beyond; we thrive at supporting each other at busy periods with flexibility and good humour.

Introduction

This role represents a unique opportunity as you will be providing high quality support and administrative assistance to the Archbishop of Canterbury.

As Personal Assistant, Archbishop of Canterbury’s Private Office​, you will also provide PA support to the Archbishop of Canterbury’s Personal Private Secretary and to the wider team.

The Church of England is for everyone and we want to reflect the diversity of the community the Church serves across the whole country.  This is a priority for Archbishop Justin.  Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minority Ethnic Backgrounds and disabled people. 

You will be based at Lambeth Palace although currently, employees are working remotely due to Covid-19 restrictions. You may sometimes be able to work remotely, however because of the nature of the role, please expect to work from Lambeth Palace for the majority of your working week, when government guidance permits.

A comprehensive and supportive induction programme will be put in place to ensure that you have all the information, access and contacts required to learn quickly and excel in this role.

Interviews are expected to be held on Weds 9th February 2022.

In return we offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.

Our client, a leading London University, is looking for a Personal Assistant on a temporary basis to provide key business support and oversee the smooth running of the department. This is to start in early as soon as possible and to run for 6 months.

Providing an efficient, confidential and professional service, the post holder will carry out a wide range of administrative duties, including acting as the first point of contact, dealing with enquiries, managing correspondence, organising travel and maintaining the diary of senior staff members, including the Dean. You will also be required to coordinate a calendar of meetings, take minutes and organise and manage expenses.

In order to be considered for this post you will have previous experience working as a PA, ideally within a Higher Education setting. With excellent organisational skills and the ability to manage a varied workload, you will have excellent communication skills and be confident in dealing with people at all levels of seniority.

If you are interested in finding out more information about this new opportunity, please register your interest below and submit your CV in Word format by clicking 'apply now' below.

PA Governance Job Share Role – three days a week

12-month contract initially

This role can be carried out remotely, but the successful candidate is also able to work some of the time from a central London office if preferred.

Salary: Starting from £30 - £32k pro rata and attractive terms, dependent on experience

The Society of Chemical Industry (SCI) is an international forum where science meets business.  Established in 1881, SCI is a registered charity, based in London, with members in over 70 countries.

SCI’s principal charitable objective is to advance the application of science into industry for public benefit, and it does this through events, publications, and other activities.

SCI seeks a part-time PA to provide administrative support to the charity’s governance function.  Working within a small and friendly team, the role requires governance or board committee experience (including minute taking), the role also offers scope to assist with elements of support for the Chief Executive.

You will have excellent communication and interpersonal skills, be flexible, proactive and have experience of working within a busy executive office.  The ability to plan, prioritise and work to deadlines is important. Good working knowledge of Microsoft Office is essential. Experience of working in a professional or corporate environment is essential.

Knowledge, skills and experience required for this position

• At least 3 years’ demonstrable experience as a Personal Assistant.
• Some governance experience preferable but training will be given.
• Experienced minute taker and experience in organising senior committee meetings.
• Excellent communication and customer service skills.
• Strong organisational skills, and the ability to multitask.
• High level of computer literacy with Microsoft Office Suite and familiarity with SharePoint, PowerPoint and with using MS Teams.
• Proactive and willing to act on own initiative both individually and as a member of a team.
• High aptitude for spelling and grammar, and accuracy in data entry and proof-reading.
• Personable, positive and a team player.
• Understanding of a charity or membership organisation desirable.

Deadline: 31 January 2022 by midday.
 

The PA is a key member of the staff of the Trustees of the Union of the Sisters of Mercy and, with other employed staff, supports the Trustees and members of the Congregation in England, Scotland, Wales and internationally.  The PA must be able to work with confidential material and observe confidentiality and discretion on all matters relating to their work.

The role provides a full range of secretarial and administrative support to the Trustees, who are the Leadership Team of the Congregation, and the other members of staff.  The role is a vital part in the administration and smooth running of the Charity, with responsibility for specific tasks.  Most work involves both written and oral communication, extensive use of IT, organisational and presentation skills, as well as the ability to multi-task and work well under pressure. The role requires a team player with a composed manner to be able to cope in all circumstances.

The role will include using a variety of software packages such as Microsoft Word, Outlook, Excel, Access, Desktop Publishing and PowerPoint to produce correspondence and documents, maintain and update presentations, records, spreadsheets and databases.  Skills required include good command of the English language - verbal and written. The PA must be able to operate and maintain office equipment, including photocopier, fax machine, printers, franking machine and communication devices, and ensure that office equipment is maintained and all administration processes work effectively.

Typical responsibilities of the job include:

• Information flow to Trustees, other employed staff and with the Charity’s other locations
• Internet research and dealing with e-mails and telephone enquiries
• Dealing with queries, sorting and distributing incoming post, sending outgoing post
• Providing administrative support to staff and ensuring they have the relevant paperwork
• Word processing, photocopying, producing minutes, reports, monthly newsletter and presentations
• Creating and managing various methodical filing systems, both digitally and in hard copy, and keeping databases up-to-date
• Ordering and maintaining office supplies, stationery and equipment to an appropriate level, recording office expenditure, liaising with suppliers and passing invoices for payment once goods and invoices are checked
• Maintaining the condition of the office as a safe environment, good understanding of Health and Safety procedures
• Arranging annual renewals of the Charity’s IT support and systems
• Contributing to social events and celebrations at the Generalate
• Undertake appropriate training when necessary

We are looking for an enthusiastic, experienced and capable individual to join our team as Executive Assistant to the Chief Executive Officer and Senior Management Team.

Praxis is a dynamic, award-winning human rights charity supporting migrants in crisis or at-risk, ensuring that their essential human needs are met and that they are able to overcome the barriers they face. We have more than 35 years of experience working with migrant communities, and in 2019 we supported around 2,000 people through expert legal advice, housing and peer support. Our holistic approach supports people away from a point of crisis and destitution towards safety, economic independence, social engagement and greater emotional wellbeing.

You will have experience in providing high quality administrative support to the CEO, trustees and senior managers.  You will play a key role in developing and supporting our charity and strengthening our resource management, administration and governance. This will include the organisation and servicing of trustee and management meetings ensuring effective administration, record keeping, communications and progress tracking. 

This role requires flexibility, initiative and discretion. You should be highly organised and proactive with strong people and communication skills and have a good working knowledge of Microsoft 365 systems, including SharePoint and MS Teams. You should be committed to self-improvement and respond positively to constructive feedback when given, have an outstanding judgment, problem solving skills and a diplomatic approach, as well as being a committed team player. 

The key responsibilities include to provide governance and administrative support to the CEO, trustees and Senior Management Team (SMT). This will include the organisation and servicing of trustee and management meetings ensuring effective administration, record keeping and communications.   

We are an equal opportunity employer and strongly encourage applications from those with lived experience of migration, and from diverse applicants regardless of age, disability, gender reassignment, marital/civil partnership status, race, religion or belief, sex, sexual orientation, or pregnancy/maternity leave status.

To apply, please send your CV and a 2-page cover letter outlining how you meet the person specification and why you are the ideal candidate for this post.

Closing Date: Sunday 30th January 2022

A national youth charity is looking for an Personal Assistant to the Chief Executive. This role will be part of the CEO and Executive Team providing support and administration and playing an important role in the day to day running of the organisation. This is a full-time permanent position offering flexible hybrid working options.

As the Personal Assistant, you will provide a professional and efficient Personal Assistant service to the Chief Executive as well as support the executive management and governance functions, working to and within a high level of confidentiality. You will prepare, proofread, revise or present documents, correspondence, briefing papers, reports, and presentations to or on behalf of the Chief Executive. You will also coordinate projects or initiatives delegated by the Chief Executive, including servicing advisory/consultative meetings, events, and other groups chaired by the Chief Executive. At senior meetings, you will provide secretarial support including taking minutes, agenda drafting, collating papers in advance, coordinating meetings (virtual and physical), managing complex and conflicting diary pressures, and managing occasional travel logistics.

On occasion, you will have flexibility to attend the London office or travel nationally when required. This role would be suitable for you if you are an adaptable person who enjoys a varied role where no day is the same, working in a fast-paced and rewarding environment where you regularly see the charity's service users.

You will have the following skills and experience:
* Good experience in an Administrative role at Executive level
* Experience of working in a charity or not for profit organisation
* Advanced level of Microsoft Word, with good speed and accuracy on internet and email/calendar tools. Good knowledge of Excel and Powerpoint
* Good understanding of the use of ICT platforms including virtual platforms.
* Some basic understanding of governance in a charity setting
* Strong diary management skills and the ability to cope with multiple changing schedules
* Excellent interpersonal skills and confident in written and verbal communication
* Proactive approach to work and strong decision-making skills

If this sounds like the role for you, then we would love to hear from you. We are reviewing CVs as and when we are receiving them so if you are keen to apply, then please do so today.

TPP are always keen to speak with candidates looking to work in the sector so if this role isn't quite right for you, please do check out our website www.tpp.co.uk and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Provides excellent business support across the organisation as a key member of the Corporate Services team. Providing administrative, project and procurement support, this role will work closely with the Director of Corporate Services in the delivery of outstanding support and driving transformation across the wider organisation as we work towards ending the need for food banks in the UK.

Personal Assistant to Chief Executive

Salary: £30k - £35k and attractive terms, dependent on experience

Prime central London location but with the possibility of working from home part-time.

The Society of Chemical Industry (SCI) is an international forum where science meets business.  Established in 1881, SCI is a registered charity, based in London, with members in over 70 countries.

SCI’s principal charitable objective is to advance the application of science into industry for public benefit, and it does this through events, publications and other activities.

SCI seeks an experienced full-time Personal Assistant to provide administrative and secretarial support to the Chief Executive.  Routine duties include proactive diary and inbox management, managing a contacts database, HR administration, travel and meeting arrangements and management for the Chief Executive. This is also a supporting role for assisting with the charity’s governance and the reception area and will require governance or board committee experience (including minute taking) in respect of the Board of Trustees.

We are looking for a professional and experienced PA to join this small, friendly team. The role involves liaising with senior level contacts so requires someone from a professional background comfortable liaising with CEOs and other senior directors.  

You will have excellent communication and interpersonal skills, be flexible, proactive and have experience of organising a busy executive office. The ability to plan, prioritise and work to deadlines is important. Good working knowledge of Microsoft Office is essential. Experience of working in a senior capacity in a professional or corporate environment is essential.

Knowledge, skills and experience required for this position

• At least 5 years’ demonstrable experience as a Personal Assistant.
• Excellent communication and customer service skills.
• Strong organisational skills, flexible and the proven ability to multitask.
• Experienced minute taker.
• High level of computer literacy with Microsoft Office Suite and familiarity with Planner and PowerPoint, Sharepoint and Teams.
• Proactive and willing to act on own initiative both individually and as a member of a team.
• High aptitude for spelling and grammar, and accuracy in data entry and proof-reading.
• Personable, positive and a team player.
• Understanding of a charity or membership organisation desirable.

Deadline: Midday on 31 January 2022.  However, please note, interviews may take place before the closing date for the right candidate.
 

Pastoral Nationwide Manager- The Honeypot Children’s Charity

We are seeking an individual to join our Operations team, someone to champion the emotional wellbeing of children who come to their respite breaks. You will be a self- starter, proactive, energetic, and passionate about supporting young carers and vulnerable children, with experience of relevant professional pastoral leadership.

We work closely with schools to deliver the Social & Emotional Active Learning educational programme (SEAL), running 4-day residential breaks during term time to support children in developing key life skills and confidence. 

In the past year we have expanded our suite of services to include a wide range of online workshops and a wellbeing fund.  We are ambitious to maintain and build on this platform as we transition througth the pandemic period, taking a broader range and reach of services into the future and being accessible to Honeypot children whenever they wish, wherever they are. 

The role

• Do you have the drive and innovation to make the biggest difference to children’s lives? 
• Are you an inspiring leader with a passion for children’s development and well-being?

A leader that aligns to their values (equality, empathy, honesty, responsibility, and teamwork) and intent; to work as part of a team to develop and deliver strategies to improve children’s welfare.  To help children overcome barriers through focused interventions on securing children’s social, emotional, and physical well-being.  To effectively respond to the welfare support needs of children through effective work with parents, carers and other relevant agencies.  This is a rewarding opportunity to be part of a strong and forward-looking team.  Your work will have the power to transform life opportunities where it is needed most.

• Take a strategic lead in managing the new pastoral children’s services, attendance, and safety of those children coming to us through the NHS as well as other children at Honeypot that might fall under this umbrella.
• To liaise with key stakeholders in the NHS to identify children who are eligible to attend respite breaks.
• To maintain regular contact with parents/carers of children identified, to promote positive family support and involvement.
• To have full knowledge and understanding of the range of activities, courses, opportunities, and individuals that could be drawn upon to provide extra support for the children and their family.
• Understand children’s development and proven success of working with children with Social, Emotional and Mental Health needs (SEMH).
• Supporting children to be able to cope and understand their parents being in hospital.
• To facilitate the sharing of information between local agencies, authorities, and other outside organisations in line with GDPR.
• To liaise with other pastoral leaders to share ideas and best practice.
• To provide reports, monitor and evaluate services  for Trustees and the CEO.
• To challenge and motivate children, promote, and reinforce self-esteem. To be responsible for developing pastoral programmes for children to take place during the breaks.
• To develop a mentoring relationship with children needing support, with the aim to continue this through our online services.
• Ensure safeguarding practices conform to best practice principles, standards, and government guidance.
• Keep up to date with developments in child protection and relevant legislation.
• Set and maintain standards, boundaries and rules at The Honeypot House which are child-centred, promoting the welfare of children, protecting them from harm and providing a service which is anti-discriminatory.
• Ensure that all data is collated and managed in line with data protection requirement.
• To develop ongoing programmes for future use and evaluate effectiveness of current wellbeing programmes.
• To encourage external specialist engagement for our well-being fund, wrap around services and future development.

• Lead on the development and implementation of interventions to support children with SEMH needs.
• Ensure all pastoral programmes are delivered to the highest standard and in line with strategic objectives, ensuring appropriate information and data is gathered, analysed and regularly reviewed.
• Manage the gathering of feedback and the evaluation of children’s experience and apply the learning to service reviews and planning.
• Monitor and analyse progress against agreed service/NHS objectives.

• Build excellent relationships with schools, children’s services, charities, and the local community at all levels to maximise referrals and partnership opportunities

The duties above are neither exclusive nor exhaustive.

You will be required to supply certified evidence of any professional qualification. Enhanced DBS and satisfactory references prior to commencement. This post is subject to a probationary period of six months.

Vacancy Information:

• Location: Remote Working, quarterly visits to each location and London office meetings
• Salary: £36,000 - £40,000 per annum
• Job type: Permanent, Full time: 37.5 hours per week – Monday to Friday

To apply: please send your current CV and personal statement 

We look forward to hearing from you

We are looking for a Parish Safeguarding Administrator to provide administrative assistance in respect of All Souls Church’s safeguarding. This is to make sure proper data is gathered and that records are kept as part of our commitment, as a church, to safeguard and promote the welfare of children and adults at risk in accordance with Church of England and Diocese of London safeguarding policies and guidance.

This role comprises the following main areas of responsibility:

•  Administer our DBS checking and renewing system;
•  Provide administrative support and record keeping for All Souls Church safeguarding training and safer recruitment for staff and serving partners;
•  Support the Parish Safeguarding Officer (PSO)

Divisional Coordinator

£27,500 depending upon experience, plus excellent benefits

London WC1 and home-based

35 hours per week, full-time

The Divisional Coordinator is an important and varied role within the College in which you will provide high-quality, proactive administrative and coordination support to the Directors of divisions and CEO to help them deliver their strategic activities and responsibilities.  

As Divisional Coordinator, you will support the functioning of the relevant divisions by maintaining oversight of divisional work and College commitments, as well as contributing ideas to optimise existing processes to improve efficiency.

Reporting to the Chief of Staff you will support the Education and Training and Corporate Services digital divisions. You will be responsible for supporting committees that provide oversight and guidance across key areas of work at the College and will support the Chairs and board members by managing agendas and providing accurate notes and actions.

Educated to a good standard, you should have substantial administrative, organisational and communication skills, along with excellent note taking and an ability to translate discussions into specific actions to take forward.

With outstanding interpersonal skills, you should have proven experience of coordinating and liaising with varied networks of staff and stakeholders, as well as having the ability to build and enhance effective working relationships on behalf of the College.

An expert in diary management and prioritisation, you will also help keep track of Directors’ deadlines and actions and prompt them as necessary on these to ensure they are delivered. You will also support Directors with financial reporting, processing credit card expenses and supporting the invoice payment process.

The Royal College of Paediatrics and Child Health sets and maintains standards for the education and training of all doctors working in paediatrics and child health in the UK. We advocate on child health issues at home and internationally. Additionally, through a variety of activities, the College influences the quality of medical practice for children in hospital and in the community.

The RCPCH has more than 20,000 members and fellows and employs around 170 staff, most of whom work in our London office in Holborn. We have smaller offices in Northern Ireland, Scotland and Wales.

The RCPCH wants to represent all the communities we serve. Appointment will be made solely on merit. However, the College is particularly keen to receive applications from Black, Asian and minority ethnic candidates, and/or candidates with a disability who are currently under-represented at this level of the organisation.

Closing date: 9am 31 January 2022

About the role:

The recruitment team is an award-winning team responsible for sourcing, selecting and hiring diverse individuals who have the potential to become excellent social workers on the Frontline programme. There are two attraction managers co-leading a team to build the pipelines of prospective applicants, securing c. 3700 applications and subsequently 452 participants for the programmes in 2022 and 2023. This will directly impact the organisational aim to have 4,000 impactful fellows by 2025.

A little bit about you:

We are looking for someone experienced in Attraction Management with a strong belief in and enthusiasm for Frontline's aims and missions.

You will need experience in:

• Managing attraction strategies, sourcing talent and building a brand across university and career changer audiences.
• Advertising and marketing campaigns.

You can find out more about this role in our job pack.

Our commitment:

We believe that diversity makes for a stronger team and want our organisation to better reflect the communities we serve. Therefore, we are actively seeking applicants from ethnic minority backgrounds for this role. We are also a disability confident employer and welcome applicants with disabilities. Please let us know how we can make the recruitment process more accessible for you by emailing our People team which is found on our current opportunities page.

We only accept applications through our non-biased recruitment website, Pinpoint.

Executive Assistant – Part-time, 2 year contract (4 days a week, 32 hours)

Power The Fight has grown significantly over the past two years.  We are seeking to appoint an Executive Assistant to work with Power The Fight’s CEO and Senior Leadership Team, to support the smooth running of our programmes and internal operations, as well as playing a key role in the organisation’s capacity for strategic development over the coming years.

This role is subject to a Basic DBS check.

To apply, please send a CV and covering letter, explaining your interest in the role and how your skills and experience align with the Person Specification.

Closing Date: Sunday 23rd January 2022

Interviews: Monday 31st January 2022

Pastoral Support Officer

An opportunity has arisen for a Pastoral Support Officer, within the client's team reporting to the Performance Manager.

The main objectives of the role are:

• Support learners to be retained on their programme of study, by working with them and tutors throughout their time on their Study Programme
• Work with learners and tutors to provide interventions to improve learner engagement
• Support learners to overcome barriers to learning.
• Work with tutors and Performance Managers/Managers to monitor punctuality and attendance, liaising with tutors and assisting with interviewing persistent poor attenders and their parents/carers, to encourage co-operation and support.
• Providing effective care and guidance for learners, including those with SEND, Child Protection issues and Looked after Children.
• Developing and maintaining positive relations with parents/carers, fostering an open-door culture to encourage active involvement in their children’s education.

Requirements:

• Experience of working with disadvantaged young people
• Experience of working within a Training environment
• Successful track record of working with hard-to-reach young people
• Maths and English qualifications at a grade C and above or equivalent
• You must have a willingness to undergo training as required.

Location: Based in Bradford
Job type: Full Time permanent contract
Hours: 37 hours per week
Salary: £24,603.60 - £25,856 pro rata per annum

No Agencies Please

You may have experience of the following: Pastoral Support, Pastoral Officer, Education, Child Development, Functional Skills, Learning, Pastoral Care etc.

Ref: 105 767