Personal Assistant
We are looking for a PA to the Chief Executive who will provide high quality, effective, proactive and confidential administrative and governance support to the Chief Executive, Directors and Trustees to enable the delivery of strategic and operational objectives. This is a pivotal and varied role in which you will be involved at all levels of the charity.
Personal Assistant Responsibilities:
• Manage the Chief Executive’s incoming post and emails, ensuring Chief Executive is aware of priorities and take initiative to action these promptly
• Manage the Chief Executive’s busy diary, including complex travel arrangements, compiling detailed itineraries, expenses and preparing papers for meetings
• Carefully schedule all Leadership Team, Director Group, Board of Trustees and Finance & Resources Committee, and other governance meetings around quarterly reporting timeframes. To compile agendas and papers, produce minutes of a high standard and ensure actions are followed up
• Main point of contact for Trustees and the Chair of the Board
• Preparation of agenda to incorporate relevant reports and actions from previous minutes in consultation with the Chief Executive, Chair and other senior leaders
• Progressing actions on minutes, including ensuring prompt circulation to Board
• Liaise with those preparing papers for meetings to ensure they are available for distribution and distribute the agenda and papers prior to the meeting
• Attending and minute-taking all Trustee and Finance & Resources Committee Meetings and Leadership Team meetings
Personal Assistant Requirements:
• Experience of providing Personal Assistant support at a senior level
• Experience of diary management including arranging meetings, ensuring all appropriate documentation is available for those meetings and arranging travel and accommodation;
• Experience of building effective working relationships with stakeholders at all levels internally and externally;
• Track record of excellent written and verbal communications skills including the preparation of board papers or similar
• A confident and approachable communicator, able to communicate with people at all levels appropriately via email, letter, telephone, video conference and face to face;
• Able to work unsupervised on own initiative with the ability to prioritise and deliver competing tasks under tight deadlines;
• Able to write clear and accurate correspondence, minutes and papers appropriately tailored to the audience;
• Analytical skills and able to filter and prioritise information;
• Able to deal with issues of a confidential nature in a courteous and diplomatic manner
About Missing People:
Missing People is an independent charity that relies on donations. Our Vision is that every missing person is found safe.
Somebody goes missing in the UK every 90 seconds. We are a non-judgemental, highly skilled team of staff and volunteers working around the clock for everyone who needs us. We provide free 24-hour confidential support, help, advice by phone, email, text and online, including the opportunity to reconnect. We also coordinate a UK wide network of people, businesses and media to join the search when someone goes missing.
Location: Mortlake, SW London
Job Type: Part-Time, Permanent
Hours: 21 per week over 4 days
Salary: £23,000 to £29,000 pro rata, depending on experience
Closing date: 16th August 2020
You may have experience of the following: Personal Assistant, Executive Assistant, Senior Secretary, EA, Corporate Secretary, Senior Administrator, Senior PA, etc.
Ref: 93761
Rochester Airport
Competitive Salary
For over 30 years, Air Ambulance Kent Surrey Sussex has been providing world-leading pre-hospital medical service to critically ill or injured patients wherever they are, whenever they need it. As the UK’s busiest, and one of the world’s leading, Helicopter Emergency Medical Services (HEMS), we are at the forefront of utilising technology and innovation to save lives and improve patient outcomes.
To support us in maximising our impact, Team KSS is looking to appoint a PA to the Senior Leadership Team, who will provide a high level of administrative support primarily to the members of our Senior Leadership Team (SLT). As the PA to the Senior Leadership Team, you will provide a wide range of services which include extensive diary and inbox management, and the processing of day-to-day administration to ensure that organisational deadlines are met and the SLT’s time is fully optimised.
A highly organised and highly efficient individual, the PA to the Senior Leadership team will also be responsible for deputising for the EA to the CEO during periods of absence.
DUTIES TO INCLUDE:
- Providing high-level administrative support for the Senior Leadership Team
- Day-to-day management of the Senior Leadership Team’s diaries where necessary; facilitating team demand on their time and reminding them of important tasks, actions and deadlines
- Travel co-ordination including travel booking
- Processing expenses
- Producing documents, briefing papers, reports and presentations
- Commissioning and collating papers and briefings for meetings to ensure attendees are prepared for the meeting
- Minute taking for various meetings
- Acting as the first point of call for senior staff, maintaining high levels of visibility, professionalism and communicating on their behalf where necessary
- Deputising for the Executive Assistant to the CEO during periods of absence
- Maintaining stock levels for all office stationery and ordering new stock when necessary
- Supervising, co-ordinating and overseeing incoming and outgoing mail
- Meeting and greeting visitors on behalf of the Senior Leadership Team
- Ad-hoc tasks as instructed by the Senior Leadership Team or Executive Assistant to the CEO
This is a full-time role, working 37 hours per week, Monday – Thursday 9:00 – 17:00 and 9:00 – 16:30 on Fridays.
To apply for this role, please select the apply button shown to submit your application along with a copy of your CV and supporting statement.
The closing date for applications is the 17th August 2020.
This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Other organisations may call this role Personal Assistant, PA, Senior Administrator, EA, Executive Assistant, PA to CEO, or PA to MD.
The mission of Urban Saints is to make young disciples for Jesus.
As a movement, we have been reaching out to young people who are not part of a local church for over 100 years. Our amazing volunteer leaders do this by providing young people and children with brilliant weekly Groups, an exciting Christian programme and wonderful Camps.
We are looking for someone with outstanding organisation and time management skills to work closely with the CEO to provide administrative support. In this PA role, you will also act as the first point of contact to the CEO for employees and external contacts.
This part-time (20 hours per week) role is usually based at the Urban Saints Support Centre, Luton, but will initially be home-based.
In return, we offer excellent benefits including:
- 25 days holiday (pro rata) plus eight bank holidays
- Pension scheme - we contribute 6% of gross salary to the Urban Saints pension scheme
- Flexible working - we offer flexible arrangements to help work/life balance
- Volunteering days - you will have the opportunity to volunteer for our events or a similar charity of choice for up to 8 days (pro rata)
For further information and to apply, please visit our website via the Apply button.
Closing date: Monday, 31st August 2020.
We reserve the right to close this advert before the deadline if a suitable candidate is found.
No agencies, please.
The Executive Assistant role is a key support to Stewardship’s CEO and five person leadership team by assisting the leadership team and trustees operate effectively in their leadership, governance and external promotion of Stewardship and its charitable objectives.
The role will involve organising and coordinating the team’s schedule by organising key external and internal meetings, administrative support to the senior team as well as communicating with key stakeholders on behalf of both the CEO and Leadership Team.
A key part of the role will also be acting as the focal point for the Chair and other non-executive trustees in their support for Stewardship.
The role requires a proactive team player who engages with and supports the work of the leadership of the organisation. Someone who can balance the need to use their own initiative while taking direction from a variety of senior staff to deliver the best outcomes for the organisation.
If you like working in a dynamic fast moving Christian team, dealing with all varieties of people and moving effortlessly from basic administration to organising complex and sensitive events this role is perfect.
Main responsibilities and duties include, but will not be limited to:
- proactively manage the CEO’s complex and varied diary focused on external relationships and provide similar diary and administrative support to the Leadership Team when necessary; coordinate domestic and overseas travel for the CEO and Leadership Team;
- act as the key contact point for the CEO and Leadership Team, handling correspondence and external enquiries and responding on their behalf, and assisting in preparing and managing communications to the wider staff team, Trustees or key clients, where appropriate;
- Be the point of contact for the chair and trustees including organising the Stewardship Trustee Council and its committees on a quarterly cycle (including two further boards: Lamb’s Passage Holdings and Stewardship America). This includes: coordinating attendance, distributing papers, undertaking some Company Secretary duties and writing the minutes of the meetings. Less regular duties include updating the Trustee Handbook, coordinating any Trustee recruitment processes and organising the annual trustee retreat.
- prepare agendas, papers, and presentations for key internal meetings, including monthly Extended Leadership Team, quarterly All Staff meetings and an annual staff retreat;
- carry out special projects for the CEO and Leadership Team, to help achieve the strategic goals of the organisation;
- Occasionally provide additional support to the Reception & Hospitality Team when required.
Stewardship, from its start in 1906, has had one clear focus; serving the church and sharing the message of overwhelming gener... Read more
The client requests no contact from agencies or media sales.
Executive Support and Engagement Manager
Part time: 15 hours per week
Fixed term up to 6 months (with possibility of extension)
The Poppy Factory has an opportunity for an experienced and highly organised individual to provide administrative support to the CEO and senior managers. This is an excellent opportunity to join The Poppy Factory as we enter an exciting period of change with a large-scale redevelopment of our Richmond site, whilst extending our activities to support disabled veterans into employment.
Are you:
- An experienced Executive Assistant with excellent interpersonal skills and the ability to build strong working relationships with high profile stakeholders?
- Someone who thrives on managing a varied and complex workload?
- Highly organised with excellent planning skills, experienced in successfully delivering high profile events?
- A creative problem-solver who understands the importance of asking the right questions, and is thoughtful and tenacious in working with others to identify a range of possible solutions?
- Able to respond to fast changing circumstances with flexibility, patience and efficiency?
- Collaborative and customer-oriented, with a hands-on approach?
The successful candidate for this role will have a sound track record of delivering high level administrative support.
Company benefits
The Poppy Factory aims to be an exemplar employer. We provide competitive terms and conditions of employment including:
- A generous Company Pension scheme
- Company-paid life assurance
Equality, Diversity and Inclusion
We are committed to equality, valuing diversity and promoting inclusion within our workforce, including the volunteers who give their time to us. We work to maintain an environment where the needs and aspirations of all employees are met, irrespective of characteristics protected under the legislative framework of the Equality Act 2010. We expect everyone to understand and accept their personal responsibility to recognise and value differences and the unique contributions that people make to the way we deliver our work.
As an equal opportunities employer our commitment is to take positive measures to recruit people from underrepresented groups, and we actively encourage applicants from diverse backgrounds. As a Disability Confident employer, we offer a guaranteed interview for any job applicant with a disability who meets the essential criteria for the role. Please indicate in your covering letter if you wish to be considered under this scheme. We are also happy to discuss reasonable adjustments to the application or interview process to accommodate disabled candidates.
We are a family friendly employer and happy to discuss flexible working.
The Poppy Factory is an independent charity which was founded in 1922 with the object of providing paid employment opportunities for disabled e... Read more
HR Assistant
This is an excellent opportunity for an ambitious HR professional to make a real impact within a team that will value your contribution and support your professional development.
Position: HR Assistant
Location: Bromsgrove, homeworking
Hours: Full or part time considered (25-35 hours per week)
Salary: Circa £20,000 pro rata per annum
Contract: Fixed term until June 2021
Benefits: 25 days’ annual leave plus bank holidays (this will increase with service up to 30 days, full time equivalent) cashback and discount scheme, employee assistance programme, learning and development, pension scheme, Life Assurance, season ticket loan, Eye Care vouchers, Long Service Award, Cycle2Work scheme, Tax-free childcare, Health Cash Plan, Working Pattern Agreement, flexible working opportunities available.
Closing Date: 23 August 2020
Interview Date: 28 August 2020
Due to the Covid-19 pandemic interviews may be held via video conferencing. Please let us know if this will present any challenges when you email your application
The Role
This is an exciting opportunity to play a key role as the ‘front line’ of HR and Health, Safety and Wellbeing, as the charity undergoes a period of change. Reporting to the HR Business Partner, the HR Assistant role will provide administrative support to the HR and Health, Safety and Wellbeing teams. By developing an understanding of policies and processes, the successful candidate will support the charity through a period of change. This role is key to supporting the delivery of a credible, and focused HR and Health, Safety and Wellbeing service to the charity.
Key areas of the role will include
- The administration and coordination of meetings
- Supporting the Health, Safety and Wellbeing team with their administration and processes.
About You
Applicants will bring with them:
- Experience in a HR admin role.
- Experience of providing effective administration and customer service support.
- IT literacy
- Experience of using databases
It is important that the successful candidate has:
- A high attention to detail.
- The ability to organise and prioritise their own workload to ensure deadlines are met.
- A good level of general education with good qualification passes in English and Maths and have excellent communication, verbal and numerical skills.
In return…
This is an exciting opportunity to work with stroke survivors and their families to support them following stroke and to raise stroke awareness in the local population. We offer a host of amazing benefits and flexible working options, with opportunities to progress your career.
About the Organisation
Stroke Association. Rebuilding lives after stroke.
We believe everyone deserves to live the best life they can after stroke. And it’s a team effort to get there. We provide specialist support, fund critical research and campaign to make sure people affected by stroke get the very best care and support to rebuild their lives. Every five minutes, stroke destroys lives. Help us rebuild them and join our team.
You may also have experience in areas such as HR, Human Resources, HR Assistant, Human Resources Assistant, Personal, People, HR Coordinator, Human Resource Coordinator, HR Officer, Human Resources Officer, Personnel Officer, People Officer.
Publishing Assistant - 12 Month Fixed Term Contract
£23,000 - £25,000 + Benefits
The Biochemical Society/Portland Press are seeking a proactive Publishing Assistant to support the Portland Press Publishing team, working across the whole of the publishing directorate to help deliver implementations and modifications in publishing workflows, to relieve copyflow bottlenecks, to drive efficiency in responses to researchers and support first-class service to authors, reviewers and editors. The role also has responsibility for improving the accuracy of records in the editorial database, providing cover for some members of the team and taking on ad-hoc reporting/other projects as required. Working closely with the Managing Editor (Reviews) to prioritise work to help with delivery on specific publishing timelines and projects, the role will work across all products. Collaborating with members across the entire team you will help to improve and develop the end-to-end publishing offering.
“Please note that this role would be home-based for at least the first 6 – 8 months and interviews will be virtual”.
For more information, please visit our website.
Please send a CV and covering letter by email via the button below. It is important that you DO NOT include your Personal Information i.e. name and contact details in your CV or Cover Letter
Only shortlisted candidates will be contacted.
Closing date: 21st August 2020
It is important that you DO NOT include your Personal Information i.e. name and contact details in your CV or Cover Letter.
This is because the Society is committed to promoting a diverse and inclusive community - a place where we can all be ourselves and succeed on merit. We offer a range of family friendly, inclusive employment policies to support staff from different backgrounds.
The Society takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
Please note that due to limited resources it is not possible for the Society to acknowledge receipt of applications. If you do not hear from us within two weeks of the closing date, please assume that your application has been unsuccessful on this occasion.
“We are interested in every qualified candidate who is eligible to work in the United Kingdom. However, we are not able to sponsor visas.”
The Biochemical Society promotes the future of molecular biosciences; facilitating the sharing of expertise, supporting the advancement of bioc... Read more
The client requests no contact from agencies or media sales.
Sexual Violence First Contact Navigator
SALARY: £24,174.00 per year
HOURS: Full time – 37.5 hrs per week
CONTRACT: 2 years
LOCATION: Thurrock, Essex and some travel across Essex
CLOSING DATE: 5pm 16th August 2020
INTERVIEW DATE: Monday 24th August 2020 and will take place online or in person in Thurrock.
This post is subject to satisfactory references and Enhanced DBS checks.
SERICC is an equal opportunities employer. The above post is exempt under the Equality Act 2010, Schedule 9 and Part 1
The First Contact Navigator service is run by SERICC in partnership with SOS Rape Crisis and Centre for Action on Rape and Abuse (CARA) providing a single point of access into specialist sexual violence services.
Navigators support clients to access bespoke assistance around their needs after having experienced sexual violence including support with advocacy, counselling, criminal justice, drugs and alcohol support, housing, etc. The Navigators work with survivors across Essex. The role is a fast-paced role delivering short-term intensive casework to survivors, and in some instances, advocating on their behalf with statutory and non-statutory services.
This is a unique opportunity for an experienced practitioner to work in an innovative service which improves responses, access and support for survivors of sexual violence in Essex. Navigators work from a person-centred, trauma-informed and survivor-led, integrated approach ensuring individualised care pathway.
The successful candidate will have specialist knowledge in sexual violence as well as frontline experience supporting survivors. You will need exceptional communication skills, strong IT skills and the ability to work in a fast-paced, telephone-focused role. If you have these skills, and want to join this unique and innovative service, we would love to hear from you.
The role is office based and we offer staff benefits including generous annual leave, 3% pension, access to workforce assistance programme and comprehensive training and support.
Please read the application pack before applying.
For full job description and application process please download application form
Please note if you have not received a response to your application by 5pm 20th August 2020 you can unfortunately assume your application has not been successful on this occasion.
The client requests no contact from agencies or media sales.
Editorial Assistant
£23,000 - £25,000 + Benefits
The Biochemical Society/Portland Press are seeking a proactive Editorial Assistant to support the Managing Editor and take charge of key steps of the publishing process for the fully open access journal Bioscience Reports within the Portland Press portfolio.
You will quality-assure journal submissions and support the peer-review process, working closely with and supporting the Editorial Board and external vendor. With a focus on researcher service, you will communicate with authors, reviewers and editors to answer questions and resolve any difficulties they might have in using the online manuscript system.
Working in close alignment with the Managing Editor to deliver on publishing targets for Bioscience Reports, the role will also ensure that editorial workflows are optimised to drive first-class author, reviewer and editor service, building strong relationships with the scientific community. Building up knowledge of editorial workflows, you maintain and improve the editorial system and manage assignment of manuscript duties to Editorial Board member and external vendors, and also suggest improvements to departmental processes and procedures.
“Please note that this role would be home-based for at least the first 6 – 8 months and interviews will be virtual”.
For more information, please visit our website.
Please send a CV and covering letter by email via the button below. It is important that you DO NOT include your Personal Information i.e. name and contact details in your CV or Cover Letter
Only shortlisted candidates will be contacted.
Closing date: 14th August 2020
It is important that you DO NOT include your Personal Information i.e. name and contact details in your CV or Cover Letter.
This is because the Society is committed to promoting a diverse and inclusive community - a place where we can all be ourselves and succeed on merit. We offer a range of family friendly, inclusive employment policies to support staff from different backgrounds.
The Society takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
Please note that due to limited resources it is not possible for the Society to acknowledge receipt of applications. If you do not hear from us within two weeks of the closing date, please assume that your application has been unsuccessful on this occasion.
“We are interested in every qualified candidate who is eligible to work in the United Kingdom. However, we are not able to sponsor visas.”
The Biochemical Society promotes the future of molecular biosciences; facilitating the sharing of expertise, supporting the advancement of bioc... Read more
The client requests no contact from agencies or media sales.
Executive Assistant – Part Time
Central London (initially home based due to COVID-19)
About Us
Animal Free Research UK is the leading charity working towards a world where human diseases are cured faster without animal suffering. By pioneering excellence, inspiring and supporting scientists and influencing change, we are improving medical research and putting an end to animal testing.
By 2040, we aim to transform medical research and regulation in the UK so that the development of treatments for human diseases can be entirely animal free and breakthroughs can be achieved faster.
We’re currently looking for an Executive Assistant to join us on a part-time basis, working 21 hours per week.
The Benefits
- Salary of £28,000 pro rata
- Pension
- Flexible/home working options
- Join a charity that places ethics at the heart of science
If you are an articulate Executive Assistant seeking your next challenge, this is a fantastic opportunity to join a forward-thinking charity that’s dedicated to abolishing animal testing.
You’ll play an integral role in enabling our senior management team to operate as efficiently as possible, which will allow them to work towards our strategic goals and transform the way in which disease is combatted.
The Role
As an Executive Assistant, you will provide PA and business support to our Chief Executive and senior management team.
Reporting to the Director of Finance and Operations, you will:
- Make travel arrangements, organise meetings and manage diaries
- Manage a range of projects and research activities
- Deliver high-quality HR administration to the organisation
- Act as the first point of contact for any facilities issues
- Manage relationships with key stakeholders
- Handle confidential information with discretion
About You
To join us as an Executive Assistant, you’ll need:
- Demonstrable experience as an Executive Assistant, including managing the daily operations of the office, organising and maintaining files and records, planning and scheduling meetings, managing projects and conducting research, preparing and editing correspondence, creating reports and presentations, making travel arrangements, and providing high-quality customer service
- Experience of producing relevant reports and dashboards for senior colleagues, with appropriate recommendations
- Experience of managing supplier relationships
- Demonstrable success in networking/building relationships
- Excellent literacy and numeracy skills and proficiency in MS Office
- To be educated to Level 3 (AS/A Levels) or equivalent through experience
Other organisations may call this role EA, PA, Personal Assistant, EA to MD, EA to CEO, PA to Chief Executive, Secretary, or Senior Administrator.
The closing date for applications is Friday 14th August 2020. Interviews are scheduled to take place on the 14th September 2020.
Webrecruit and Animal Free Research UK are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.
So, if you are seeking your next challenge as an Executive Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Job title: Executive Assistant & Governance Officer to the Executive Leadership Team & Trustee Board.
Salary/Rate: £30,000 pa (pro rata £15,000)
Hours: 0.5 FTE, flexible working required subject to requirements and demands of the role.
Status: Permanent
Reporting to: CEO (Direct), Chair of the Board (Indirect)
Background
The Felix Project is a dynamic London charity that works with food suppliers and charities and schools to reduce food waste and food poverty. We were set up in 2016 by entrepreneur, Justin Byam Shaw.
More than eight million people in the UK struggle to afford to eat every day, while our food industry generates 100,000 tonnes of edible food waste each year.
We rescue good food that cannot be sold and would otherwise go to waste. This is high-quality and nutritious, including a high proportion of fresh fruit and vegetables, baked goods, salads, meat and fish. We collect or receive food from 170 suppliers, including supermarkets, wholesalers, farms, restaurants and delis.
We sort and then deliver this food to charities that cook meals and prepare food parcels for vulnerable people and to primary schools to distribute to children and their families. In 2019 we delivered over 2,700 tonnes of food to more than 310 London frontline charities and primary schools. This is enough food to make over 6.6 million meals.
We have 40 staff, 500 active volunteers, and a fleet of 22 vans.
We currently have 3 main operations: our 2 depot operations at Enfield and Park Royal and our Central London operation. The depots are open during the day and from these we collect, sort, deliver and store surplus food using our own vans completing pre-configured routes. Our Central London operation runs in the evening and does point to point re-distribution directly from food retailers to charities, without the need for depot storage. The Central London operation is fully “green” and uses electric vans and walking and cycling routes to extend our reach.
In October 2020, The Felix Project will be joining forces with FareShare London, with staff and volunteers from FareShare London becoming part of the Felix Family. This exciting partnership means that all current FareShare London volunteers will join us as The Felix Project volunteers, and will involve a transition period as we begin working more closely together and learning from each other. The goal of this partnership is to ensure that we are able to deliver more food to the Londoners who need it most.
Role Overview
This is a new post at the charity that will play a key role in supporting, advising, and coordinating the very busy workloads and schedules of the charity’s 4 person leadership team of CEO and 3 Directors. You will also provide support to a very senior, committed but remote voluntary board of trustees. You will be a very highly organised and diligent professional with an eye for detail, strong administrative and communications skills, together with a strong knowledge and understanding of charity governance and administrative management.
You will be expected to adopt a very flexible working routine, attend meetings throughout the month and prepare and disseminate documentation in an efficient, timely and effective manner.
You will establish pro-active working relationships with the Personal Assistants and support staff for some of the trustees. In meetings you will be on hand to offer advice and guidance regarding charity governance matters and/or take actions to seek clarity on governance matters for the leadership team or board members.
Specifically, your role will require you to provide administrative and personal assistant support to the charity Executive Leadership Team and Trustee Board, as well as act as advisor and administrator on matters of governance. This role will help plan, organise and manage all senior management team, board and board sub-committee meetings as well as ensure that all charity governance requirements are met and charity commission and other regulatory standards are maintained by advising and guiding the board and senior management.
Duties & Accountabilities
- Plan, organise and manage all senior management team meetings and other key events; Timetable meetings, co-ordinate diaries, source and book venues and ensure that all meeting documentation is prepared, communicated and managed in a timely and efficient manner
- Support the CEO and senior management team with administrational and other assistance, including diary management and co-ordination, communications with external people and organisations and other general support
- Attend all Trustee board, board sub-committee and senior management team meetings as clerk and administrative support including taking minutes and actions; Timetable meetings, co-ordinate diaries, source venues and ensure that all meeting documentation is prepared, communicated and managed in a timely and efficient manner
- Support the Chair of Trustees with occasional administrational and other assistance, including diary management and co-ordination, communications with external people and organisations and other general support;
Person Specification
Essential Skills & Capabilities
- Highly organised; Able to manage colleagues diaries and support and co-ordinate busy, varied work schedules
- Very strong administrative skills; Able to produce structured concise and clear reports and board documentation and meeting minutes and actions
- Strong working knowledge and understanding of general charity governance and regulatory requirements, including providing advice to board members and the leadership team
- Strong Communicator with very good professional verbal and written skills
- Capable of using various technology platforms (e.g. Microsoft; Outlook, MS Teams and Sharepoint) and other communications tools and approaches
- Able to work in a flexible, self-driven manner working remotely using technology to stay engaged with a wide range of stakeholders and partners
Desireable Skills & Capabilities
- Strong research and investigative skills to provide information and clarification on matters to the leadership team and board
- Great customer service approach: Friendly and solutions focused, with a can do attitude and problem solving skills.
- Committed and passionate about the cause of the charity
Interviews
First round interviews will be w/c 7 September. This is likely to be followed by second round interviews w/c 14 September.
The Felix Project is a London charity working with food suppliers and charities to reduce food waste and food poverty. We collect food from sup... Read more
The client requests no contact from agencies or media sales.
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Age UK Kensington and Chelsea is seeking experienced care assistants who are available for weekend work, as well as those who are looking for regular weekday work. You will be joining our dedicated At Home Services team who provide a range of support services for adults who are either 55 years and over, or who have physical and learning difficulties. This support may include personal care, respite care, post hospital discharge care and light housework. Please see the Job Description for more detail.
Our aim is to support our service users to stay as independent as possible in their homes, by providing a personalised service to meet their needs. If you are passionate about providing person-centred care and looking for a rewarding role where you will make a real difference to the lives of the people you support, then we would love to hear from you!
Candidates for this role should have a minimum of six months experience and be able to demonstrate that they share our values. Training will be provided.
Age UK K&C are proud to be an accredited Living Wage employer, committed to paying our employees a fair wage that reflects the real cost of living.
Contract and Salary: £10.75 per hour on a zero hours contract.
Benefits of joining our team:
- Free DBS
- Ongoing training
- Company smartphone
- Stakeholder pension
- Free employee assistance programme
Please send completed applications (or CV and cover letter) to At Home Service, Age UK Kensington & Chelsea, 1 Thorpe Close, London W10 5XL
Age UK Kensington & Chelsea is an independent, local charity working at the heart of the community to make sure that older people’s v... Read more
The client requests no contact from agencies or media sales.
Central London (currently remote based due to COVID-19)
Do you have exceptional communication skills, a highly organised approach and a great eye for detail? Want to take on an engaging contract with an organisation that’s making a positive impact on the UK education system? If so, read on.
About Us
We are the Education Endowment Foundation (EEF), an independent grant-making charity that is committed to ensuring that children from all backgrounds can fulfil their potential and make the most of their talents.
We offer grants to a variety of organisations, such as schools, local authorities and charities, to trial new ways of helping 3 – 18 year olds succeed, whether that’s improving their educational performance, giving them valuable life skills or preparing them for the world of work or further study.
COVID-19 has had a significant impact on pupils’ learning. In response to the unprecedented closure of schools to most pupils, we’ve helped launch the National Tutoring Programme, as well as a range of resources to support home learning.
We’re currently looking for an Administrative Assistant to join us on a 12 month fixed-term contract and provide additional support to all areas of the National Tutoring Programme and EEF’s work.
The Benefits
- Salary of £20,000 - £30,000 per annum DOE
- Flexible start and end working times (core hours between 10am and 4pm)
- Flexible working opportunities
- 27 days’ holiday per annum plus Bank Holidays
- Pension matched with a 5% employer contribution
- Life insurance cover
- Interest-free season ticket loan and cycle scheme
- Enhanced maternity, paternity, adoption and shared parental leave pay (conditions apply)
- Confidential Employee Assistance Programme to help you deal with any personal and professional problems
This is a great opportunity to gain experience in the charity sector while supporting the day-to-day running of an organisation that’s striving to break the link between family income and educational achievement.
You’ll have the chance to get involved with a variety of tasks, including communications, office support, events and governance, making this the ideal role in which to strengthen your existing expertise.
The Role
As an Administrative Assistant, you will provide a high level of administrative support to our organisation.
You’ll join the National Tutoring Programme Team, a government-funded, sector-led initiative to support schools in addressing the impact of COVID-19 school closures on pupils’ learning.
Some of your duties will include:
- Responding to telephone, email and mail enquiries
- Providing PA support to our Deputy CEO and National Tutoring Partners Director
- Taking minutes at committee meetings
- Organising events including seminars, roundtable events and conferences
About You
To join us as an Administrative Assistant, you will need:
- Experience with CRM software, such as Salesforce
- Intermediate or advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
- Excellent written and verbal communication and presentation skills
- The ability to prepare reports, support materials, correspondence and policy briefings/papers to a high standard
- Strong relationship-building skills and the ability to relate to people at all levels of an organisation
- Excellent attention to detail
- A genuine interest in the education sector and a commitment to the aims and mission of the EEF
Experience of any of the following would be beneficial: working as an administrative assistant, managing a range of projects, or working in an educational, charity or not-for-profit setting. A degree (or equivalent) would also be an advantage.
Other organisations may call this role Administrator, PA, EA, Personal Assistant, Executive Assistant, Team Administrator, Office Administrator, Programme Administrator, or Project Administrator.
The closing date for applications is the 20th August 2020.
The EEF is committed to creating a diverse environment and ensuring that all qualified applicants receive equal consideration for employment. We are committed to fair and inclusive recruitment practices (and are open to job shares, secondments, part time and flexible working schedules).
So, if you are seeking your next challenge as our Administrative Assistant, please select the apply button shown to be brought to our website.
You will be asked to submit your CV and a covering letter. Your letter should be no more than 700 words and should outline (1) your particular interest in this position at the EEF, and (2) how you think you match what we’re looking for, drawing on specific examples.
This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Are you a team player with a high level of attention to detail? Do you enjoy working with numbers and keeping things organised? If you would value the opportunity to gain experience working in finance and work in a charity then this may be the right role for you.
OMF International UK are looking for a Finance Assistant to take responsibility for a range of financial and administrative duties including accounts payable processing, administering the Gift Aid recovery programme and assisting in the processing of donations.
The role requires relevant GCSE qualifications and strong organisational skills. Bookkeeping experience is desirable, but not essential as the successful applicant will learn on the job under supervision.
To find out more about the role please read the Job Description and Person Specification.
The deadline for applications is Thursday 13th August.
Interviews will be held at our office in Borough Green, Sevenoaks on 3rd & 4th September.
We serve the church and seek to bring the gospel to all the peoples of East Asia. Our work is as diverse as the places and people we ... Read more
The client requests no contact from agencies or media sales.
Central London (currently remote based due to COVID-19)
Are you a finance professional with great multi-tasking skills? Want to take on an engaging contract with an organisation that’s making a positive impact on the UK education system? If so, read on.
About Us
We are the Education Endowment Foundation (EEF), an independent grant-making charity that is committed to ensuring that children from all backgrounds can fulfil their potential and make the most of their talents.
We offer grants to a variety of organisations, such as schools, local authorities and charities, to trial new ways of helping 3 – 18 year olds succeed, whether that’s improving their educational performance, giving them valuable life skills or preparing them for the world of work or further study.
COVID-19 has had a significant impact on pupils’ learning. In response to the unprecedented closure of schools to most pupils, we’ve helped launch the National Tutoring Programme, as well as a range of resources to support home learning.
We’re currently looking for a Finance Administration Assistant to join us on a 12 month fixed-term contract and provide additional finance support to all areas of the National Tutoring Programme and EEF’s work.
The Benefits
- Salary of £20,000 - £27,000 per annum DOE
- Flexible start and end working times (core hours between 10am and 4pm)
- Flexible working opportunities
- 27 days’ holiday per annum plus Bank Holidays
- Pension matched with a 5% employer contribution
- Life insurance cover
- Interest-free season ticket loan and cycle scheme
- Enhanced maternity, paternity, adoption and shared parental leave pay (conditions apply)
- Confidential Employee Assistance Programme to help you deal with any personal and professional problems
This is a brilliant opportunity to gain experience in the charity sector while supporting the day-to-day running of an organisation that’s striving to break the link between family income and educational achievement.
You’ll join our talented Finance and Administration team, who are integral to our success. As part of this team, you’ll help to maximise the impact of our resources and ensure that we deliver a service that’s high performing, agile and focused on delivering excellent results.
The Role
As a Finance Administration Assistant, you will support the smooth running of our Finance function.
Working with the Finance Officer and Head of Finance & Operations, you will:
- Act as the first point of contact for finance-related queries
- Process a high volume of invoices and expense claims
- Reconcile supplier statements
- Process agreements with tutoring organisations
- Maintain accurate records
About You
To join us as a Finance Administration Assistant, you’ll need:
- Previous experience as a finance administrator/assistant or similar
- Experience with accounting software, such as QuickBooks, Salesforce or Concur
- A good understanding of financial procedures
- Proficiency in MS Office, particularly Excel to create spreadsheets, charts and formulas
- Strong numeracy skills and acute attention to detail
- Excellent written and verbal communication skills
- A genuine interest in the education sector and a commitment to the aims and mission of the EEF
Ideally, you will be educated to degree level and working towards an accountancy qualification. Experience of working in an education, charity or not-for-profit environment would also be an advantage, as would experience of working in a fast-paced finance function, ideally in the charity sector.
Other organisations may call this role Finance Administrator, Finance Assistant, Accounts Assistant, Accounts Administrator, or Finance Clerk.
The EEF is committed to creating a diverse environment and ensuring that all qualified applicants receive equal consideration for employment. We are committed to fair and inclusive recruitment practices (and are open to job shares, secondments, part time and flexible working schedules).
So, if you are seeking your next challenge as our Finance Administration Assistant, please select the apply button shown to be brought to our website.
You will be asked to submit your CV and a covering letter. Your covering letter should be no more than 700 words and should outline (1) your particular interest in this position at the EEF, and (2) how you think you match what we’re looking for, drawing on specific examples.
This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.