The Executive Assistant will be responsible for providing high-level support, managing complex projects and engaging with a wide variety of people. This role acts as a key point of contact between the Chief Strategy Officer and internal/external contacts, coordinates cross-organisational processes and projects, and manages the office, including liaising closely with senior members of the Strategy, Participation and Corporate Services teams, and the Company Secretary.

Thera Trust

Thera Trust is a Charity and was established in1998 to support adults with a learning disability in a better way, led by people themselves. It began by supporting just five people but soon started to grow as people liked Thera’s approach. Now, Thera supports over three thousand adults with a learning disability in their homes, at work and in the community across England and Scotland.

As Thera grew, it developed into a Charitable Group of companies to ensure that companies that support people stay local and focussed on specific needs of the people they serve. Led by Thera Trust, Thera Group all share an uncompromising Vision that demonstrates that everyone can be leaders in society, take charge of their lives and play an active part of their community.

Our unique leadership structures has people with a lived experience of a learning disability as paid and volunteer directors, quality checkers and members. Together, leaders with lived and professional experience work together to ensure the Charity achieves personal positive impact in each and every individuals life, with right support provided by our highly valued skilled and committed workforce of over 3500 colleagues.

Thera Trust, as the parent Charity of Thera Group, does not have a Chief Executive. Instead it has a collegiate team that embodies Thera’s equal leadership model. The Executive Director of Operations works as part of this team, is an incredibly busy executive with a wide range of responsibilities and connections across Thera Group, who needs assistance of this new role.

About You -The Executive Assistant

The Executive Assistant will develop a thorough understanding and knowledge of the vision and strategic objectives of Thera Trust and the wider Thera Group and how the organisation is structured and works to deliver these. The Executive Assistant is responsible for assisting the Executive Director to achieve their goals. They will research, inform and monitor workstreams and projects on behalf of the Director and help plan and organise their work. They act as a point of contact, often being their eyes and ears for discreet projects. They think strategically and will organise, filter and escalate information with understating of its relevance and potential impact.

As Executive Assistant you will be privy to highly confidential and potentially sensitive information and must balance modelling our inclusive, open and friendly culture, whilst simultaneously maintaining the highest levels of confidentiality and discretion always.

This role will be varied, busy and interesting for the right person who wants to use their highly tuned skills to support a modern charity with ambition and drive on behalf of people. The successful candidate may come with a related Health and Social Care background, or have a business background in a people or service focussed environment.

Key Responsibilities

1. To conduct research, collect and analyse data to prepare reports and documents.

1. To assist the director to plan, prioritize and organise their workload and group workstreams.

1. Prepare and edit correspondence, communications, presentations and other documents.

1. Co-ordinate and monitor project-based work.

1. Review operating practices and implement improvements where necessary.

1. Liaise with internal and external colleagues and stakeholders at all levels.

1. Prepare and distribute required paperwork for key meetings.

1. Attend, record, transcribe and distribute minutes of meetings.

1. Monitor, screen and appropriately respond to and distribute or escalate incoming communication.

Your Skills and Experience

1. Excellent organisational and planning skills for own and the Director’s work, working to timelines and deadlines.

1. Excellent Communication skills including written, verbal and visual.

1. Ability to gather, interpret and understand complex information

1. Highly analytical and ability to understand and solve problems.

1. Ability to use your own judgement to make decisions, understanding potential impact. .

1. Ability to utilise your own initiative.

1. Ability to be highly confidential and demonstrate highest levels of integrity.

1. Ability to work on your own or part of a team.

1. Highly accurate with an eye for attention to detail.

1. Due to the nature of the role you must be flexible and adaptable.

1. Must be experienced at senior level, ideally within the Health and Social Care sector or similar.

1. Understand the role of a director.

1. Good interpersonal skills; with the ability to stay calm, understand others motivations , show empathy and influence.

1. Must be confident and IT literate, with the ability to use all Microsoft applications

1. Be able to interpret complex written and numerical information and summarise in a way that is easily accessible.

1. Have a flexible approach to working as this role will include travel and some overnight stays.

1. Hold a full driving licence with access to a vehicle,

We have an exciting opportunity for an Executive Assistant to join our team. You will provide administrative support to the COO in her day-to-day duties. The role will include assisting in the smooth running of The Nucleo Project office and administrative functions. You will provide support to the COO in a diverse range of responsibilities which include financial controls, HR, fundraising, communications, events and logistics. 

Who we are looking for

We are looking for a candidate who has excellent IT skills, a detail-oriented approach, good numeracy / analytical skills, and excellent written and verbal communication skills. The role will require someone who is proactive, organised and efficient. A commitment to the charity’s mission is essential. 

The role 

While not exhaustive, the following list of responsibilities gives a comprehensive overview of the role:

HR

• Support the COO to manage administration of freelancers and employees
• Support the COO to coordinate and communicate with staff
• Support the COO to implement and improve policies, systems and procedures

Financial

• Support the COO with basic bookkeeping and financial processes, using Xero 
• Support the COO with financial reporting 

Communications

• Maintain the analytics log for social media accounts and website, and prepare reports for the Communications Team 
• Maintain the mailing list, using MailChimp
• Maintain the GDPR log 

Fundraising

• Maintain the CRM (Donorfy) 
• Support the COO in a diverse range of fundraising activity including assisting with applications, campaigns, events and newsletters
• Support the COO in donor stewardship 

General Administrative Responsibilities

• Support relevant projects to increase the efficiency and effectiveness of the charity’s operations
• Support the COO in the oversight of the charity’s facilities requirements
• Attend meetings and take minutes
• Managing and filing office documentation 
• Assisting with organising events and event logistics when necessary
• Conducting research and compiling data when required
• Performing general clerical duties 

Other core requirements

• As this role may require working closely with children an enhanced DBS check will be required.
• The Nucleo Project values diversity and champions inclusion and strongly encourages applications from all sections of the community. 

About us

The Nucleo Project was set up in 2013 to offer ensemble-based musical opportunities to children and young people in North Kensington, completely free of charge. We are part of the global El Sistema movement, which began in Venezuela in 1975.
Our students commit to an immersive and rigorous programme which fosters rapid progress and high achievement, as well as strong bonds within our community and a truly transformative difference in our young musicians’ day to day lives.

Interested? Please submit your CV with contact details for 2 referees and a short supporting statement outlining your suitability for the role. Referees will only be contacted following a job offer. 

Our client, one of the UK's leading public research universities is currently looking to recruit a temporary Executive Assistant to provide confidential, proactive and comprehensive administrative support to the Pro-Vice Chancellor, Chief Executive Officer, Chief Operating Officer and the Campus Executive team. This post is initially being offered on a 3-month full time temporary basis, which could possibly lead to a permanent post for the right candidate.

This post will be responsible for managing and prioritising incoming correspondence, along with being proactive with any matters requiring action. You will support the Campus Executive team with a range of executive duties, including handling enquiries and telephone calls, diary management, arranging meetings, preparation of agendas and meeting documents, minute taking, along with arranging conference calls and video conferencing and organising travel arrangements. You will organise the Campus Executive and Management Group meetings, formalising agenda items, making room bookings, circulating meeting notes and meeting papers through SharePoint.You will support the university Clerk to the Board of Governors and Committee Secretary in organising Board meetings.

In order to be considered for this post, you will have worked within a similar post as an Executive Assistant, supporting at C-suite level, ideally within a higher education institution. Previous experience of project management, and the ability to meet targets with strict deadlines.You will have excellent written and oral communication skills, along with proficient use of Microsoft office. This post is looking to start in the first week of January with remote interviews in the week of the 14th December. The post will start off as remote working, with a view of returning to the office when they start to return.

If you are interested in finding out more information about this new opportunity, please register your interest below and submit your CV in Word format by clicking 'apply now' below.

Given the unprecedented volume of interest in our roles, consultants are unable to support with general job search advice or specific enquiries before application. Instead please do either register your CV on our website or submit your CV for any roles that interest you to ensure that your application is reviewed in line with the position. Should you be successfully longlisted or we are able to assist in your job search we will be in contact to discuss next steps.

City & Hackney Carers seek a warm and experienced individual to coordinate our Parent Carer Support Service. The postholder is responsible for supporting carers of children with additional needs, providing emotional support, advice and information on welfare benefit entitlements and facilitating peer support and information groups. The post involves home working with travel to and from meetings in Hackney and the wider London area as needed.

This service is supported by the Mercer’s Charitable Foundation and London Catalyst

The Executive Assistant will be responsible for providing high-level support, managing complex projects and engaging with a wide variety of people. This role acts as a key point of contact between the Chief Strategy Officer and internal/external contacts, coordinates cross-organisational processes and projects, and manages the office, including liaising closely with senior members of the Strategy, Participation and Corporate Services teams, and the Company Secretary.

Interviews will be held on 17th and 18th December 2020.

Myeloma UK is the only organisation in the UK dealing exclusively with the blood cancer myeloma and related conditions. We are committed to bringing together the best and brightest people to help us ensure that every patient has an empowered present and a hopeful future. We are now looking to appoint a PA for our CEO.

To realise our long-term ambition to make myeloma history, we relentlessly pursue better outcomes for myeloma patients and patients with related conditions through a comprehensive early diagnosis programme, a unique research portfolio, our treatment access strategy, information and support services, and healthcare improvement services.

As PA to our CEO, you will provide effective executive and administrative support and carry out a broad range of administrative tasks for the Chief Executive and Executive Leadership Team.  These will include diary management, travel booking and itineraries, organising and minuting meetings and preparing reports and presentations. 

You will also undertake Board secretarial duties and be responsible for arranging and co-ordinating Board meetings and the annual Board retreat. 

As first point of contact for the CEO, you will have excellent communication and interpersonal skills as well as first class administrative/secretarial skills.  You will have previous experience providing support at executive level, and a flexible ‘can do’ approach.  Experience in minute taking is an essential requirement for this role.

If you think you would be a great fit for this role, please send us your CV and supporting statement.The closing date for applications is 7 December 2020.  First interviews will be held virtually on 11 December, with second stage interviews on 16 December.

Civitas Recruitment are proud to be working with a fantastic global charity focused on ending human trafficking and modern slavery. The charity has a truly global presence with operations across three different continents. We are seeking to source an experienced Executive Assistant to the CEO. The role will entail the provision of comprehensive support and guidance to the CEO across all aspects of their responsibilities to effectively lead the charity. The successful candidate will be able to anticipate needs, provide critical thinking to problems with a high level of professionalism and confidentiality and operate at pace and with precision often working remotely from the CEO.

Who are we looking for?

Ideal candidates will have extensive experience of working in a similar role supporting a Senior Management team or CEO. You will be a confident and strong communicator having the ability to work with stakeholders both within and external to the organisation. The role as mentioned, will be detail orientated at often at a fast pace and therefore we are seeking candidates with great organisational skills and project management experience. Previous experience of fulfilling company secretarial duties and managing budgets and expenses will be an advantage. Please apply or enquire with Syed at Civitas Recruitment for an initial discussion and full JD.  

Wakefield Hospice is seeking an experienced Executive Assistant to the CEO.

This is a busy and demanding role which requires a professional and flexible approach.

JOB ROLE:

To provide comprehensive and professional administrative support to the CEO and the Board of Trustees, using personal initiative and experience to progress key tasks, and to manage day to day office business confidently and with discretion. The postholder will be a front-facing ambassador for the hospice, and will be required to anticipate the needs of the team, understanding sensitivities and offering solutions within a given timeframe.

The CEO is looking for an exceptional candidate; a well- motivated and energetic individual, who will be proactive in supporting her role and that of the Board of Trustees. A varied and challenging post awaits the right person, who will respond calmly and confidently to the needs of the teams, prioritising and organising work to meet deadlines, and dealing professionally with internal and external contacts and stakeholders. A high level of initiative and sometimes sensitive judgement will be required, and a friendly and approachable manner will be an absolute asset. 

A full Job Description is attached.

THE IDEAL CANDIDATE WILL:

• Hold a recognised typing/word processing qualifications.
• Be IT literate with knowledge of Microsoft Office.
• Be educated to GCSE or equivalent English, at Grade C or above.
• Have at least 3 years’ experience in a similar role.
• Maintain confidentiality and discretion at all times.
• Be able to work as part of a team and on own initiative.
• Be well organised with excellent time keeping skills.

We may close the advertised post before the stated closing date once enough applications are received.  We recommend you apply as soon as possible.

We are seeking a highly organised, confident and meticulous person to fulfil the vital role of Executive Assistant to the CEO.

Ben Cooley, CEO and Founder of Hope for Justice, has a strong and passionate vision for driving the organisation forward in its global strategy and growth.  This role will suit someone who thrives off pace and energy and enjoys working in an agile environment.  In order to support the CEO the Executive Assistant will need to work proactively and promptly in numerous areas of the CEO office whilst ensuring professionalism and confidentiality. This will include identifying great connections and supporting Ben during and in advance of high level meetings with the likes of; government officials, celebrities, donors, church leaders, high profile business contacts and other key stakeholders globally.

Ben’s Executive Assistant will also work to undertake secretariat duties for the Board of Trustees and Committees, as well as supporting on the organisational governance, therefore previous experience of company secretarial duties is advantageous. The role involves providing comprehensive support and guidance to the CEO, including anticipating his needs, as well as providing critical thinking to problems.

This is a senior role within Hope for Justice and as such it requires at least seven years’ experience in a similar position reporting directly to senior management, plus sound experience of establishing positive and productive relationships at a senior level and having the tact and diplomacy to ensure these relationships are maintained effectively.  Desirable experience would include overseeing budgets and expenses and developing internal processes and systems for the smooth running of the Executive office.

You will be a crucial part of the team at Hope for Justice, which is a rewarding and people-focused environment.

Executive Assistant – City Bridge Trust

£36,060 - £40,750 inclusive of inner London weighting

Ref: TC830

For 25 years, we have worked collaboratively and proactively to ensure we do everything we can to support communities in London not just to survive but thrive. We are proud of our commitment and track record in tackling inequality and reaching the most marginalised people in London. We adapt and learn to ensure we make the most effective grants, and act responsively to ensure our work improves lives across the city for years to come. This requires a talented team within CBT, and we are proud to have great people working with us. Join our dynamic team, and you too can help create a London that works for everyone.

You will be working at the heart of the Corporation’s charitable funder, City Bridge Trust (CBT) and we will look to you:

• To provide a high level efficient and effective Executive Assistant (EA) service to the leadership team to support the delivery of CBT’s Funding strategy.
• To facilitate good working relationships with Members, Chief Officers and Senior Managers within departments across the organisation, and with external stakeholders and other contacts of CBT and the City of London Corporation (‘the Corporation’), at a senior level.
• To coordinate and manage the planning and logistical arrangements for the delivery of events, including seminars, learning events and annual dinners in relation to charitable and philanthropic activities that achieve and support the strategic aims and key priorities of CBT and/or the Corporation.
• To undertake detailed research and analysis in support of work being undertaken by the Senior Leadership team to assist with the meeting of objectives and ensure there is appropriate preparation for meetings and working groups.

The closing date for applications is 12 noon on Friday 11 December 2020.

To apply online, please click the apply button

The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.

PA and Office Manager - 6-month contract role

I am delighted to be working with a national service improvement charity, who's focus is improving those who are in contact with the criminal justice system, through research, policy and campaigning work.

They have an opening in the senior team for a PA and Office Manager, they are a small charity so seeking an individual who has a plethora of senior administrative experience, who is able to be a solid point of reference for all staff in the charity. This role is for an initial 6-month period to support the newly appointed CEO, starting ASAP on a remote basis in the first instance, with a need once Covid-19 restrictions lift to work in the London office.

You will be organised and efficient, with excellent attention to detail, able to quickly pick up new systems and procedures, and to prioritise and juggle competing priorities and requests. Although able to work with substantial independence and initiative, you will be a team player with excellent interpersonal skills, dealing proactively and confidently with a range of people, tasks and situations.

This is an excellent opportunity for an enthusiastic and ambitious person to work as a key member of a small but fast-paced, delivery-oriented team.

JOB OBJECTIVES

The key objectives of this post are:

• To provide personal administrative support to the Chief Executive
• To organise and manage office systems, provide administrative support across the team.
• Responsibility for organisational financial processes
• Co-ordinating cross organisational project management, including; capacity planning, milestones and convening project initiation meetings.
• Line management and supervision of Team Administrator Assistant.

EXPERIENCE

The post holder will be able to demonstrate successful experience in the following areas:

• PA/executive assistant work
• Finance processes

SPECIAL KNOWLEDGE AND ROLE REQUIREMENTS

The post holder will be able to demonstrate:

• Excellent attention to detail
• Excellent oral and written communication skills, including the drafting of correspondence and minute-taking
• High level of numeracy and either previous experience of or ability to learn book-keeping
• Computer literacy in MS Word, Excel, PowerPoint and Outlook and the ability to learn new systems and applications
• Exceptional organisational and time management skills: ability to prioritise, plan and organise work in a busy environment
• Flexibility and adaptability to juggle a range of tasks
• Excellent interpersonal skills and the ability to build relationships with a wide range of stakeholders, from vulnerable adults facing a range of different problems to Ministerial offices
• Ability to work independently and constructively as part of a small team
• Discretion and an understanding of confidentiality issues
• Honesty and reliability
• An interest in the issues faced by people who have expressed multiple disadvantage/exclusion.

The post holder may also be able to demonstrate

• Knowledge or experience of Quick Books accounting software and/or book-keeping
• Knowledge of the issues involved in working with people facing severe exclusion.
• Knowledge of experience of Salesforce CRM system

Role: Office Manager and PA

Location: Remote currently, offices based in Elephant and Castle, once restrictions allow

Employment Type: 6-month contract

Salary/rate: £28-32k pa

Working hours: 35pw

Ref: 74147PMR

CLOSING DATE: Friday 27th Nov at 10am

HSHH and WF is a dynamic and established Scheme and requires: -

A Part-Time Parenting Co-ordinator (Initial 5months Contract)

To further develop our parenting skills programme to include virtual support for our volunteers and families

• You will need to be accredited to deliver parenting education, experience of working with children, families and volunteers and the ability to engage effectively with black and minority ethnic groups.
• You should understand and be committed to the role of the voluntary sector in family support and be able to work on your own initiative in a challenging environment.
• You should be able to deliver virtual content to volunteers 
• Work Days: Tuesday and Wednesday (12Hours per week)

Paid Media Manager

£50,000 PA

• Are you a Paid Media professional who is passionate about digital advertising?
• Do you have experience in managing a company's paid media accounts with a focus on paid social & PPC?
• Do you want to work for an organisation that is going through a large growth phase?

If yes, then I want to talk to you ASAP!

The Role

This is a fantastic opportunity to join a rapidly expanding tech organisation based in Camden.

This role will be responsible for the organisation's paid media accounts.

In this role you will be responsible for…

• The paid media mix which includes managing all relevant agencies and contractors
• Day to day running and execution of any digital advertising campaigns
• Overseeing owned campaigns budgets and ROI
• Supporting the creative team by providing insights to help optimise adverts
• Utilising testing and learning to find the most cost-effective channels
• Improving optimisation of accounts (paid social and PPC)

You will be ideally suited for this role if you have…

• A strong background and experience in Paid Media
• A paid media background from a start-up environment or agency (very desirable)
• An excellent understanding of Facebook Adverts
• Experience in display, video, PPC, LinkedIn, programmatic advertising, and TikTok adverts
• Knowledge of Analytics and Adverts
• A passion for ROI
• An interest in higher education

What next?

This Paid Media Manager role is an urgent hire. If you are keen on this role, please contact Nicholas Ogden ASAP on 0207 269 6338 or email

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As an employer, we are committed to ensuring representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.

If you know anyone looking for a new role, your referral could earn you £250

The consists of five distinct brands: , , , and . If you or anyone you know is looking to join our growing recruitment team, speak to us today. £250 is on offer for any referrals we successfully hire.