Music, it’s in our DNA. And as the largest music therapy charity in the UK, at Nordoff Robbins we use the power of music to enrich the lives of people affected by life limiting illness, isolation or disability.

We're looking for an experienced, enthusiastic Executive Assistant with a passion for people to support our CEO in North London Head Office.  The successful post holder will also have a desire to work with Governance within the charity sector, and full training will be provided if required.

As part of a high performing charity team, the Executive Assistant will play a pivotal role supporting our CEO in a busy, fast paced environment. We’re looking for a proactive problem solver, able to work autonomously who can provide high level executive support.  You will have the ability to communicate confidently at senior C-level and Trustee level.  You will be able to produce professional communications and correspondence, including emails and internal/external updates with utmost accuracy and be able to proof read and edit documents.

The ability to establish, build and maintain stakeholder relationships is essential, as is the enthusiasm to work as part of a close knit team. You will operate with integrity, sensitivity and discretion.

It is not essential to have experience in the charity sector, but you will need to be aligned with our vision and values and our ambitious plans.

Are you NR?  If the above sounds like you, please apply with a CV and covering letter (applications without a covering letter will not be considered) detailing your experience and how you would be right for the role no later than 5pm on Wednesday 20th November 2019.  Interviews will be held on Tuesday 26th November.

This role is subject to a basic DBS check.

Do you have a deep personal concern for Christian world mission? Are you someone who enjoys administration, is highly organised, and thrives on the challenge and variety of working with a busy Chief Executive?

Working with partners across Africa, Asia and the Middle East, Feba is all about the creative use of radio and other audio media to inspire people to follow Jesus Christ.We have a particular focus on ‘closed countries’ and ‘hard-to-reach’ people groups, including places where Christians face persecution for their faith.

We are looking for an experienced and highly motivated person to assist the Chief Executive, ensuring he is able to deliver maximum effectiveness in his leadership role.

The Executive Assistant is at the heart of the organisation, and so this post offers a varied and fulfilling set of responsibilities and opportunities. It helps to provide a vital interconnectivity and alignment across the organisation, as well as an opportunity to use initiative and creativity.

Key responsibilities include:

• providing general administrative support to the Chief Executive, including managing all correspondence, diary and travel arrangements;
• servicing the administrative and governance needs of the Board of Feba, including agendas, minutes and meeting arrangements;
• acting as Company Secretary and ensuring compliance with all associated legal responsibilities;
• organising events including the AGM, ministry partner visits and other meetings as required;
• ensuring appropriate insurance cover and office supplies as necessary;
• covering some HR duties (as maternity cover until summer 2020) including general enquiries and holiday and absence tracking.

You will have:

• a clear and demonstrable Christian faith;
• personal alignment with and commitment to Feba’s ministry;
• experience of working in a similar role supporting a senior leader;
• a good track record of working independently on projects, and handling a wide variety of activities confidentially and with discretion;
• strong attention to detail and the ability to keep accurate records;
• ability to prioritise and work well under pressure;
• experience of organising and servicing meetings, including taking minutes.

Salary:circa £27,000 per annum

Hours:Full time

Office Location:West Sussex (currently Worthing, with a likely office move in 2020)

Closing date:5pm on 4th December 2019

First interviews:18th or 19th December 2019 in Worthing

This post is subject to an Occupational Requirement that the post holder is a committed active Christian under Part 1 of Schedule 9 to the Equality Act 2010.

We are seeking an experienced PA.  Based in Llandaff, Cardiff, you will be required to assist in organising and providing comprehensive administrative and secretarial duties associated with this busy, varied and sensitive role, supporting the work of the Bishop and her office.

You will be able to demonstrate excellent organisational and IT skills.  You will be a confident communicator who is able to show absolute discretion in all matters.

Whilst not essential a working knowledge of the Church in Wales and its structure would be an advantage.

Interviews for this post will take place on Monday 25th November 2019.

Closing date for receipt of applications is noon Friday 15th November 2019.

We are looking for a PA to the Director of Learning to join our us and our Learning department.

This role provides vital administrative assistance to the Director of Learning, supporting the leadership of a large and busy core team of 33 staff responsible for the NT’s nationwide programmes with schools, young people, families and communities, Talks & Exhibitions and Archive.

The PA role is a member of the Learning Operations team, which works across the programme providing logistical and administrative support and contributing to the effective running the department.

The successful candidate will have the following:

• Relevant experience in a Personal Assistant role, including complex diary management.
• Relevant professional arts administration experience and a developed interest in arts engagement and learning. 
• Ability to work calmly and efficiently under pressure and in a fast-paced and dynamic environment.
• Strong interpersonal and communication skills with the ability to deal confidently and positively with all levels of staff.
• Excellent team player, proactive, with the ability to listen and an enthusiasm to help others.
• Excellent organisational skills with the ability to prioritise and work to tight deadlines.

If this sounds like you, then we’d love to hear from you!

Appointment Procedure

Please note that applications can only be considered if they are submitted through the National’s Online Recruitment System, and returned by the closing date.

Please follow the link for more information and to apply.

The closing date for the receipt of your application is: Monday 18th November 2019, at 12 Noon

For any queries, please contact the HR Department by emailing Recruitment

We want our workforce to be representative of all sections of society and welcome applications from everyone.

As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the essential criteria for our vacancies.

The British Society of Gastroenterology (BSG) is a medical membership charity focussed on supporting its members to provide the best care and achieve the best outcomes for patients with gastrointestinal and liver diseases.

Founded in 1937, it is one of the UK’s largest specialty societies, holding representation within the British Royal Colleges, health service and government bodies, as well as at international level.  It has over three thousand members drawn from the ranks of physicians, surgeons, pathologists, radiologists, scientists, nurses, dietitians and others interested in the field.

We are looking for an experienced personal assistant with excellent organisational and administrative skills to provide high level support to the Chief Executive and President.

The Roles and Responsibilities include:

CEO and President Support

• Manage the CEO and President diaries ensuring that they are prepared in advance for all meetings and visits.
• Manage the CEO and President inboxes replying to emails where possible and arranging diary appointments. 
• Act as the first point of contact for the CEO for both internal and external business matters, liaising with high profile clients as required.
• Prepare agendas and briefings for meetings and ensure that the CEO is appropriately represented.
• Arrange travel and accommodation for the President visits to the BSG.
• Arrange events and visits for the CEO and President and ensure that all associated arrangements are made including notification of attendees, travel, equipment and where necessary, catering.
• Maintain both electronic and paper-based administrative systems necessary to support the effective and efficient running of the CEO office.

General Support

• Take ownership of certain projects within the business, working alongside the CEO and other Senior Leadership Team and contributing to and driving project success through efficient management and attention to detail.
• Manage the Admin inbox dealing with all emails and forwarding as necessary.
• Manage the Finance inbox dealing with emails as appropriate.
• Scan paper invoices and forward to online accounts system.
• Set up expense accounts for members through the online accounts package. 
• Take Minutes of internal and occasionally, external meetings.
• Instigate a consistent system of meeting documentation and ensure that it is implemented throughout the organisation.
• Manage the CRM system, ensuring that it is always kept up to date.
• Be the point of contact for any queries relating to SharePoint and become a ‘super user’ with the software.
• Work with versatility, meeting unexpected and tight deadlines on occasion, being able to prioritise as required and to work autonomously.
• To communicate professionally, effectively and accurately, both verbally and in written form with a wide variety of persons.
• Flexibility to attend meetings and events to be held outside of normal working hours as required.
• Any other duties that may be related to this role.

The BSG offer an excellent pension scheme and a subsidised lunch scheme.

Experience:

Highly organised, personable and proactive with a proven strong PA background.

A successful track-record of working autonomously in a comparable senior role.

Previous experience of confidentially working with senior internal and external stakeholders at director and trustee level.

Sound experience of establishing positive and productive relationships at senior level within organisations and having the tact and diplomacy to ensure these are maintained effectively.

Demonstrable experience in producing high quality professional communications, especially accurate editing and proof-reading.

Experience of managing processes and influencing effectively.

Personal Qualities Required

The ability to work flexibly, occasionally having to work early or late and be away for occasional meetings/events as required to fulfil the demands of the role.

Enthusiastic, attention to detail, can do attitude.

Creative Support is a nationally respected not-for-profit provider of housing, care and support services for people with mental health needs, people with a learning disability, older people and socially excluded groups. We are committed to high levels of service user involvement, co-production and empowering service users to enjoy independence & wellbeing.

We are looking for a valued new member to our North East Office in Stockton. You will need to be well organised, hard-working and flexible, as this is a fast paced and challenging role; in which you will be working to multiple deadlines. You will be able to work independently, manage your own workload and respond flexibly to the needs of the team and the wider organisation. You will be IT proficient (including Word, Excel, PowerPoint), have excellent written/verbal communication skills and a high standard of customer service.

You will provide high level professional support and assistance to the Service Director for the North East, and to other colleagues. The post holder will be required to manage a wide range of important and high profile responsibilities on behalf of the Director; and manage email/written correspondence, supporting learning and development systems, HR processes, data management and supporting our busy payroll. The role will also consist of creating reports and a full range of secretarial/administrative duties.

We can offer you a varied, interesting role in our busy and dynamic charity. You will be offered on the job/external training and career development opportunities.

Closing Date: 22 November 2019

An exciting opportunity to be PA to Director for a national not-for-profit organisation in London.

Client Details

A national not-for-profit organisation in London.

Description

The PA to Director will be responsible for:

• Diary and in-box management, minute taking and fielding phone calls
• Coordinating meetings and events
• Organising travel arrangements
• Providing information for projects given by the Director
• Taking on ad-hoc duties

Profile

The PA to Director will have:

• Previous exposure in a similar role, providing one-to-one support at Director level
• Excellent written and verbal communication skills
• Organisational and time management skills
• Not-for-Profit sector experience preferable

Job Offer

A salary of £32,000-£35,000, plus annual leave and pension contributions.

The Florence Nightingale Foundation is looking for an Executive Assistant and Office Manager to join our small but dynamic team. The postholder will be responsible for providing administrative support to Executive team and the Board of Directors as well as managing the office. 2020 is Florence Nightingale’s bicentennial year, this role is therefore an exciting opportunity to support the CEO, Board Chair and the Florence Nightingale Foundation in what will be a very busy year.

Interviews will be held on 20th November 2019 in the afternoon.

Please do not apply if you are not availble on this date.

As Executive Assistant and Governance Support you will work directly with the CEO, Chief Financial and Operating Officer and the Board of Trustees.

Acting as EA to the CEO you will;

• Draft internal and external communications.
• Prepare the CEO for meetings and events, carrying out research and providing them with all relevant information and advice.
• Produce agendas and minutes for CEO meetings.
• Act as first point of contact for all queries to CEO.

The role will include managing the cycle of board meetings and relevant sub committees and collating cross organisational progress through the organisations operational planning progress, assisting with regulatory filings, production and support of meeting papers, taking minutes, and liaising with colleagues across the charity to review or follow up on actions.

To provide personal and administrative support to the Directors of Policy & Research, Marketing & Communications and Membership as well as providing committee support to the organisation.

Client Details

A small firendly organisation with modern offices located in Central London

Description

• Diary and email management

• Organise travel and accommodation and provide appropriate itineraries

• Organise meetings and speaking engagements
  
  
• Liaising with stakeholders

• Deal with incoming correspondence and calls, and prepare outgoing correspondence

Profile

The successful candidate will have:

• Experience of committee support
• Experience as a PA to a senior manager

• Experience of using a database for contract management

• Hardworking, proactive approach and able to work on own initiative

• Very well organised and able to prioritise a busy job.

• Flexible and adaptable.

• Excellent secretarial and administrative skills.

• Excellent attention to detail.

Job Offer

- The opportunity to work for a great organisation that aims to help people

- £15-18ph

We fund amazing people to learn from the world and transform lives across the UK. We need an experienced and efficient EA to join us at an exciting moment.

The Churchill Fellowship funds inspiring individuals to travel the world in search of solutions for today’s most pressing problems. Our Fellows research the UK’s key challenges – marine pollution, gang crime, food poverty, homelessness and more. They come back with new ideas to make change happen in their professions and communities, transforming lives in every area of society.

We are well-established, prestigious and preparing to launch new programmes for grant-making, fundraising, engagement and branding. These will increasingly involve the Chief Executive in external liaison, strategic planning and background research, and this role will support her in all those areas, as well as providing an administrative foundation for her day-to-day work.

Ours is a small but busy hands-on team, a friendly group with an ambitious vision. We are looking for an experienced and efficient EA who is also a great team-player. We are offering a fascinating opportunity to work across a dynamic organisation that funds hundreds of inspiring individuals in every area of UK life.

4 days a week, £36,000 pro rata, 25 days' leave (plus Christmas), based in Westminster.

To apply, please download the application pack from our website. Deadline 17 November 2019. Interviews on 25 November.

Job title: PA to Director of Remembrance and Marketing
Region: London HQ
Directorate: Remembrance and Marketing
Contract: Full time Permanent, 35 hours per week
Salary: £30,430 per annum (£25,978.00 per annum plus £4452 London Weighting)

About The Royal British Legion
The Legion is at the heart of a national network that supports our Armed Forces community through thick and thin – ensuring their unique contribution is never forgotten. We’ve been here since 1921 and we’ll be here as long as they need us.

Our Values and Behaviours
Does the following describe you?

- A desire to provide a great customer service and support
- Enjoy and thrive in working in teams and with others
- Passionate about supporting the Armed Forces community and honouring their contribution
- Come to work each day to be the best you can and to learn and develop
- An encourager, eager to share your knowledge and experience to help others

If so then we would like to hear from you ….

The Role
We have an exciting opportunity for an experienced PA to provide proactive administrative support to the Legion’s Director of Remembrance and Marketing.
You will be required to have initiative, flexibility and the ability to work under pressure and willingness to take on responsibility.  You should have the confidence to deal with the Legion’s senior management team, Trustees and representatives from external organisations at a high level, together with discretion and previous experience at a Director level.
The successful candidate will have excellent Microsoft Office skills with the ability to manage and prioritise a large and demanding workload and feel comfortable working alone when necessary.

How to Apply
Please apply by clicking 'Apply Online'

Closing date for this role is: Monday 18th November 2019
Interviews will be held on Monday 25th November, 199 Borough High Street, SE1 1AA

We are working with a membership body based in central London who are looking to recruit a Executive Assistant and Governance Support.

As Executive Assistant and Governance Support you will provide secretarial support to the CEO, Secretary and Senior Management Team.

Your main responsibilities will include

• Build relationships with CEO, SMT and Council key contacts.
• Provide Administrative support for Presidential team, CEO and Secretary.
• Prepare reports, briefing papers, letters and emails.
• Administrative contact with Council members, maintaining Council member records.
• Provide administrative and Governance support the Secretary for Council meetings.

They are looking for someone who

• Has good interpersonal skills and the ability to build internal and external relationships.
• Attention to detail and deadlines.
• High level of expertise in Word, Outlook and Excel.
• Ability to produce letters, emails and reports; and to proof read documents.
• Ability to draft correspondence and letters.

Executive Assistant / Office Manager to the CEO
London FTC 12 months
30,900
Charity Finance Group (CFG) is the charity that inspires a financially confident, dynamic and trustworthy charity sector. We do this by championing best practice, nurturing leadership and influencing policy makers.
At CFG, we know how poor policy decisions and bad laws or regulations can be a significant drain on charity resources. Our work plays a vital role in shaping policy and influencing decision makers, helping to build a better operating environment for all charities.
We have a unique insight into the challenges that charities face through our consultation events and surveys. These give us the opportunity to engage with - and receive feedback from - hundreds of charities, making us a leading voice for charities on key finance issues.
Key themes that charities tell us about include The Apprenticeships Levy, Brexit, Gift Aid, Making Tax Digital, regulatory changes, and accounting changes. These are just some of the areas that we have worked on to ensure that the issues facing the charity sector are understood and accounted for by government.
Key responsibilities include:
To proactively manage the CEO's time, ensuring regular catch-up meetings to review and update on diary commitments and key priorities both with internal and external contacts, exercising a high level of judgement on priorities.
To organise travel, meetings and events for the CEO as required.
To identify areas where administration practices could be improved and proactively generate solutions and improved ways of working
To act as secretary to the CFG Board
Managing Trustee Recruitment with guidance from the Nominations
Committee
Maintain documentation for CFG and CFG Trading including proactively picking up governance issues
Office management: monitor stationery levels for the office and staff, maintain photocopiers, incoming mail
Maintain the Disaster Recovery/Business Continuity plan
Overseeing security, maintenance, cleaning, catering, waste disposal and recycling

Who we're looking for:

You'll be an excellent communicator with great interpersonal skills, able to work in a professional manner and the ability to communicate effectively at a senior level and with high profile individuals and work supporting board members.

With experience of administrative assistance at a senior level and able to demonstrable ability to work autonomously with minimal supervision, capable of using own initiative and judgement.

If you'd like to find out more or to apply, please contact Shweta Prabhakar [email protected]

If you have the stated requirements then please apply to Harris Hill with your up to date CV.Please note that only suitable candidates will be contacted with further information.