Introducing Global Climate Collaborative

Global Climate Collaborative (GCC) is a new international organisation seeking to make a distinct and important contribution to tackling climate change — the greatest challenge facing humanity.

Our analysis: to overcome this challenge, we need to generate the political and societal will to take the specific actions needed to rapidly reduce emissions from different sectors. While an incredible array of organisations is building pressure to achieve this and winning many battles, we believe we need both to deepen trust and collaboration among these organisations and to expand this community in order to accelerate progress and increase our collective impact. We aim to make a significant contribution to this.

As a strategic convenor, we will bring together civil society, business and new champions for climate action. We will enable high-impact international and national coalitions to secure decisive action by governments to reduce greenhouse gas emissions, likely focusing on two to four issues annually. We will not focus on the international negotiating process.

In addition to convening campaigns GCC also aims to deliver wider and lasting benefits to the climate struggle, by enhancing connections and learning on how we achieve our shared goals among a diverse network of allies including the private sector. 

GCC is currently housed by fiscal sponsor Rockefeller Philanthropy Advisors, who are responsible for issuing contracts. 

Values

Our starting point is a commitment to practice four core values in all that we do.

1. Courage: we are highly ambitious for the impact we want to achieve, and determined to be open-minded and innovative in the strategies we develop to achieve this.

2. Collaboration: we work with others in all that we do.

3. Diversity: we reflect the diversity, scale and complexity of the climate struggle in our recruitment, our geography, and our external relationships.

4. Learning: we listen and learn from leaders driving change on climate, and learn actively from our own experience.

Summary of Responsibilities

The Executive Assistant will be a vital member of the GCC team, providing critical, executive administrative support to enable the Chief Architect and GCC to operate effectively as a fast moving and developing start-up NGO. 

The Executive Assistant will produce written briefings and carry out basic research where needed to support the Chief Architect in leadership of GCC. The duties associated with the role will evolve significantly as GCC evolves. 

The Executive Assistant reports to the Chief Architect.

Key Responsibilities

• Manage calendars, negotiating and managing the needs of individuals or groups requesting time with, or information from, the Chief Architect and other senior staff; commit their time based on an in-depth understanding of priorities.

• Assist the Chief Architect and other senior staff in preparing for meetings and appointments with external partners and allies, donors, board members and staff and external constituents by securing information and supporting materials from others. 

• Take minutes of Leadership Team meetings, board meetings, and other meetings as needed.

• Chief Architect email management — identifying priority emails, ensuring follow-up is completed, drafting responses as needed.

• Ensure there are clear agendas and defined purposes to meetings, set up meeting rooms, conference calls and video conferences.

• Develop relationships with and act as a liaison with staff and external stakeholders, sustaining a high level of professionalism in interactions on the phone and via email.

• Draft written products and respond to information requests.

• Assist with research related to key organisational goals.

• Organise and support recruitment processes for new GCC staff.

• Complete and process expense reports.

• Create and maintain filing and other administrative systems.

• Other duties and responsibilities as assigned.

Person Specification

The ideal candidate will bring a proactive, creative and tactful approach to making logistics run smoothly, and will have strong interpersonal communication skills.

Essential

Experience

• At least two years work experience supporting an executive or senior-level manager in a similar function with a proven track record of autonomously managing a complicated schedule

• Experience and understanding of working in an international campaigning organisation

• Demonstrated experience in handling sensitive information in confidence and with discretion.

Competencies

• Resilience for working in a fast-paced, start-up environment

• Ability to work independently, and successfully handle and prioritize diverse, simultaneous tasks.

• Desire and ability to take initiative, and to learn as you go.

• Meticulous attention to detail, reliability and organizational abilities

• Poised, confident, tactful and flexible approach to communications.

• Excellent judgment, tact and discretion. 

• Ability to manage upwards and sideways

• Demonstrated experience working with and across teams and time zones

• Strong interpersonal skills with demonstrable ability to get results working with a wide range of stakeholders.

• Excellent oral and written communications ability.

Qualifications

• Commitment to the values of the Global Climate Collaborative.

• Proficiency in office and collaboration tech tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).

Desirable

• Experience working in a start-up environment

• Demonstrated research skills

• Understanding of the climate issue and commitment to action on climate change

• Fluency in a second language, other than English.

Location

Remote, from Europe or UK.

Salary

Salary will be competitive, and depends on location.  Indicative range for Belgium: € 32.000-37.000

Diversity is a matter of principle for us. It is also critical to our long-term success. GCC aims to recruit leaders with different experiences, networks and perspectives, to help us design strategies that can be highly effective in many different national contexts and with different stakeholders.

Executive Assistant
Job reference: 17.6.178
Location: Yorkshire Wildlife Trust Head Office, York, North Yorkshire, YO24 1GN
Salary: £26,200 p.a. plus up to 9% Employer Pension Contribution
Contract type: Permanent
Working hours: Full time

Do you have significant PA and administrative experience including the ability to take minutes and service meetings? Are you a determined, yet friendly professional? Are you highly organised and able to work under pressure and to competing deadlines? If the answer is ‘yes’, then we have an exciting opportunity for you.

Yorkshire Wildlife Trust are looking to appoint an Executive Assistant. You will provide support to the Chief Executive to maximise their effectiveness and impact in our growing charity.  The role has specific responsibilities to support governance of the Trust by supporting the Chair, Trustee Board, its sub-Committees and working groups where needed.

You will support the Chief Executive to work across the Trust to undertake governance, strategy and organisational development, staff and stakeholder engagement and effective reporting for the organisation. The work programme will range from administrative support (diary organisation, travel arrangements, meeting preparation etc.) to collaborative work with senior staff (such as preparing papers or agendas) to undertaking research to support the work of the Chief Executive and Senior Leadership Team.

Closing date for receipt of completed application forms and accompanying equal opportunities monitoring form is 9am Wednesday 12th May.
Interviews will be held on Monday 24th and Tuesday 25th May.

Please note that applications received after the closing deadline will not be considered.
Please note we don’t accept CVs

TO APPLY AND FOR MORE INFORMATION:

If you would like to find out more about this position and to apply, please click the Apply button to be directed to our website where you can download the job description and application form.

We are committed to creating a Movement that recognises and truly values individual differences and identities. We value diversity and are committed to creating an inclusive culture where everyone is able to be themselves and to reach their full potential. We want our people to flourish, just like nature.

YWT Company 409650; Charity no. 210807.

No agencies please.

As someone who defines themselves as disabled, you willresponsible for operating, maintaining and facilitating the use of a Personal Assistant (PA) platform. This platform will allow both direct payment holders and PA’s to register their details onto a website. The purpose of the website is to match suitable PA’s with direct payment holders. 

Key Duties 

Support to direct payment holders who are considering using the PA register. 

• Facilitate the smooth operation of the PA platform, addressing any issues with its use. 
• Monitor the online platform of both direct payment holders and PAs and when appropriate raise any safeguarding concerns. 
• Support direct payment holders with the recruitment process, including accessing applications, reference and DBS checks and interviewing PAs. 
• Develop links and professional relationships with other stake holders and social work teams. To support a healthy level of referrals. 
• Develop a PA market by raising awareness of the PA role to Haringey residents interested in becoming a PA, direct payment holders, stakeholders and voluntary organisations. 
• Assist the Independent Living Adviser with monthly peer support sessions for disabled people interested in using the PA register. 
• Monitor placements at predetermined timescales
• Manage and co-ordinate volunteers

Providing support to individuals who are considering becoming a Personal Care Assistant for the first time as well as experienced Personal Care Assistants 

• Provide information and advice on becoming a PA. 
• Ensure individuals understand the obligations and responsibilities of being a PA. 
• Facilitate monthly support sessions for individuals interested in becoming a PA. 
•  Support individuals to make informed choices around employment they are seeking. 

Community Engagement

• Lead on engaging with key stakeholders, disabled people and the wider community to embed the Social Model of Disability in everyday life. 

• Engage with local groups, including faith groups and hard to reach disabled people to raise awareness of and increase the membership of Disability Action Haringey. 

How to apply: Please click on the 'Apply with CharityJob' button to submit your Cv and covering letter. Applications that do not include a covering letter will not be considered.

Executive Assistant

You will join us as an Executive Assistant and will provide administrative support to the Chief Executive including managing the Chief Executive’s calendar: meetings and travel and supporting the Chief Executive in her engagements on social media. You will be the first point of contact for Office management and will oversee HR admin functions and filing systems.

Executive Assistant Responsibilities:

- Manage the Chief Executive’s diary: organising meetings, travel and filing expenses and ensuring the Chief Executive has all the necessary info and documents.
- Providing social media suggestions (in consultation with the Communications team).
- Undertake administrative tasks for meetings including taking minutes.
- Assist the Trustees in the organisation of UK Board and Sub-committee meetings, including preparing and circulating documents and taking minutes.
- Organise new staff and Trustee recruitment and onboarding activity.
- Manage HR systems and ensure that staff HR files are complete and up to date.
- Review, improve and maintain filing, process and record-keeping systems on a regular basis.
- Oversee the management of the office space including liaising with contractors, landlords and other third parties, ensuring all kitchen and office supplies are fully stocked.
- Manage the Team email and phone systems, adding and removing users and maintaining the appropriate level of access for each of the team members.

Executive Assistant Requirements:

Essential

- Strong written and spoken English, with excellent communication and interpersonal skills.
- Previous Personal Assistant (PA) experience.
- Confident engaging on social media and a good understanding of what engages a diverse audience on international development issues.
- Excellent diary management skills.
- Attention to detail, proactive with good organisational and time management skills.
- Co-ordinating and organising meetings including taking minutes.
- Office and administrative experience.
- Excellent IT skills including proficiency in Excel, Word and PowerPoint.
- Experience in working to tight deadlines and under pressure, juggling numerous and different priorities.
- Ability to use Word to create and edit documents.
- Flexibility, problem solving and good judgement.
- Friendly, collaborative and a team player.
- Interest in working for a small, dynamic organisation.

Desirable

- Experience in providing social media support to Chief Executive.
- Experience of HR administration.
- Experience of developing efficient processes.
- Experience of working in the charity sector.
- Knowledge and understanding of Africa and the development context.

Amref Health Africa UK champions equity, inclusion, and diversity in every aspect of our work. We encourage applications from candidates from a broad range of backgrounds. We respect and value the many different ways in which individuals can demonstrate the experience, skills and potential we seek.

About Amref Health Africa UK:

Amref Health Africa is Africa’s leading health charity. We work with women and girls to secure the right to health and break the cycle of poverty. Headquartered in Nairobi, we are a truly African organisation, partnering with communities across the continent to create lasting change.

Location: London

Contract Type: Fixed Term, Maternity Cover (14 months)

Hours: Part Time, (3 days/wk)

Salary: £30,000 per annum FTE

Benefits: an attractive and competitive salary, a commitment to employee development, high levels of engagement and involvement, time off in lieu (TOIL) for work outside of standard hours, flexible working, with core hours of 10am - 4pm, generous pension scheme, holiday allowance (25 days + bank holidays + 3 additional days at Christmas), season ticket loan, cycle-to-work scheme.

You may have experience of the following: PA, Personal Assistant, EA, Executive Assistant, PA to CEO, etc.

Ref: 98452

Executive Assistant

We have an exciting opportunity for an Executive Assistant to proactively support and assist the Communar at a local Cathedral.

Position: Executive Assistant

Location: Chichester, with flexible and home working considered

Hours: Full-time, 35 hours per week

Salary: £33,000 pa

Contract: Permanent

Benefits: Pension contribution, 34 days’ leave including Bank Holidays, Employee Assistance Programme, Free onsite parking and flexible working opportunities

Closing Date: 5pm 4 May

First interview: 13 May

Second interview: 21 May

The Role

The Executive Assistant position is an exciting, hands on role providing proactive support to the Cathedral’s Communar, Chapter and leadership team and its associated committees and institutions. You will assist in facilitating the smooth running of Cathedral processes, and delivering assigned projects including the forthcoming registration of the Cathedral with the Charity Commission.

Duties include:

• Proactively manage the Chapter’s governance responsibilities, meetings and papers
• Managing other governance bodies including the Cathedral Council, Fabric Advisory Committee, Finance Committee, College of Canons, St Mary’s Hospital, Morse Boycott and Traditional Choir Trusts.
• Operating with a high level of autonomy, liaising with others to research and create committee content, drafting of papers, reports, presentations and correspondence for review.
• Lead the registration of the Cathedral with the Charity Commission in the new Cathedrals Measure.
• Supporting the management of the Cathedral’s safeguarding responsibilities.
• Database administration support.
• Development of office information sharing and collaborative working capabilities including intranet.
• Managing and administering other medium scale projects and processes as required.
• Supporting the Communar and sometimes other senior staff and clergy with regard to diary management, venue booking, meeting management and other administrative support.
• Elements of office management and administration as required.

About You

As Executive Assistant, you will have a desire to understand and engage with the Cathedral’s Christian mission and comfort in supporting its role as a living church.

You will have experience of:

• Working in similar role
• Working closely with senior staff and board members
• Building and managing effective relationships with a range of stakeholders in complex organisations

You will have:

• The ability to assimilate and present information effectively

• Evidence of creativity and innovation
• High level of organisational and IT
• Excellent written and presentational skills
• The ability to follow and interpret board or committee meetings and to produce accurate minutes

Experience of charity governance would be an advantage in this role.

About the Organisation

The Cathedral is a living, working place of worship that has been at the centre of life in Chichester for over nine centuries. It is the Mother Church of the Diocese of Chichester which covers East and West Sussex and it is also a visitor attraction, a venue for music and the arts and an all-round hub for the community welcoming over 350,000 visitors each year.

You may also have experience in areas such as Personal Assistant, PA, Executive Assistant, Assistant, Executive Support, EA, Executive Assistant to, Administration Manager, Church, Faith, Executive,

To apply please click the yellow "How to Apply" button above.

About Hammersmith, Fulham, Ealing and Hounslow Mind

This is an exciting opportunity to join and support a fast growing and dedicated team supporting the wellbeing of the communities across West London.

We’re here to make sure that everyone suffering with a mental health problem gets the help they need to recover. We listen, support recovery, fight stigma and work with partners to take action. We provide services for adults, children and young people, signposting for everyone and training and consultancy for employers.

Role Purpose

You will provide comprehensive, confidential and high-quality secretarial and administrative support to the Chief Executive Officer. Where appropriate, you will liaise and work with other members of the team.

You will also be responsible for the robust management of the CEO’s diary, quality assuring briefing material, ensuring that all matters relating to the CEO Office activities are appropriately escalated and managed to ensure successful delivery. You will manage the time of the CEO in a way that ensures visibility across the Charity and beyond, and which helps to support meeting agendas, ensuring that the CEO is fully prepared for the meetings with all necessary documentation provided.

Contract is fixed term until 31st March 2022 (with potential to extend) for 2 days per week.

We are an equal opportunities employer; and are proud to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds.

Post is subject to a DBS check

Be right in the middle of things, helping keep the organisation moving, for a busy charity renowned for its amazing work with some of Britain's most excluded people.

About Us

First Love Foundation, a Christian charity, was founded 10 years ago with a desire to see the transformation of society through the pursuit of justice, dignity, and equality for all members of the society. Our vision is for Britain without poverty and our work is underpinned by the belief that no one regardless of faith, ethnicity, socio-economic background, or any other factor should live in poverty or go through this type of crisis alone.

Based in the east end of London, First Love Foundation works with families and individuals experiencing crisis i.e. ‘income-shocks’ ranging from incorrect denial (or suspension of) welfare support, serious ill health, debt, homelessness, right through to domestic violence, trapping them in a continuous cycle of poverty.

We respond to poverty and crisis through the delivery of our highly regarded solutions-oriented Enabling Lives Programme. The programme provides instant access to high-quality support and advice at the point of crisis.

Our mission is ‘to empower people to create their own independent lives by working alongside them with love”. This mission and our theory of change have been carefully developed over many years on the front line, helping people in crisis and learning what it takes for people to break the cycle of poverty.

With projects already in the pipeline that will serve to help even more families and individuals make the journey out of their crisis, we have scope for scale which needs to be supported internally by strong management of crucial areas of the charity’s operations.

About the Role

This is the ideal role for someone who loves being in the thick of everything that goes on in a team, keeping things moving and on track. You will have strong organisational, administrative and diary management skills, a passion for justice and a desire to tick things off to-do lists.

Key responsibilities are across the following core functions:

• Day to day management of the Office & its facilities
• PA Support to the Chief Executive, Chief Operating Officer and Board of Trustees i.e. diary management, minute-taking
• Administrative support to team members responsible for the following areas
  • Finance
  • HR
  • Health & Safety
  • Fundraising & Marketing
  • IT

Time and diary management skills, attention to detail, good IT skills and a high level of accuracy are important.

Communicates with:

First Love Foundation colleagues / External Partners, Donors and Suppliers / Volunteers / Churches

The successful candidate must be in sympathy with the Christian values, purposes and aims of First Love Foundation.

Background:

National FASD is dedicated to supporting people affected by Fetal Alcohol Spectrum Disorder (FASD), their families and communities. It promotes education for professionals and public awareness about the risks of alcohol consumption during pregnancy.  National FASD is a source for information on FASD to the general public, press and to medical, social care and educational professionals. 

Role purpose:

The organisation is going through a period of growth and needs a proactive, experienced executive assistant/office manager to help us ensure our administration runs smoothly and efficiently. This person will work closely with our Chief Executive.

Key responsibilities include but are not limited to:

• Help schedule and manage the itinerary of the Chief Executive
• General accounting, budgeting, financial reporting and spreadsheet maintenance
• Liaising with bookkeeper/accountants
• Ensuring organisational reporting deadlines with HMRC, Charity Commission, etc
• Liaising with vendors
• Helping to ensure helpline and materials requests are responded to in a timely manner and ensure publication stock is maintained
• Helping monitor and prepare funding reports and proposals
• Administering and advertising the online e-learning course and other training as needed
• Overseeing merch sales
• Overseeing logistics and registration for events such as Brain Bases, roundtables and other events
• Helping to identify ways to improve our organisational efficiency and efficacy
• Participating in planning and evaluation of programmes and projects

Location:

We are willing to consider flexible arrangements, for example a split between working in the office and at home – with regular meet ups scheduled. We place a priority on engaging people with lived experience with FASD and are open to creative suggestions to make that possible to the extent we can. Due to COVID we have recently relocated the office to Ware, Hertfordshire, with on-site parking and within a short walking distance of the train station.

Note:

We hope this position might be extended at the end of the one-year contract, if funding is available.

Person specification

The ideal candidate will be dynamic and creative, energised by the idea of contributing to a charity with an important mission. Candidates should be at ease with computers and budgeting, and be ready to work with a team of consultants, colleagues and like-minded organisations to ensure National FASD is implementing best practices administratively with sensitivity for our key stakeholders and under the guidance of our trustees.

Qualifications:

• Preferably at least 3 years’ experience working in a related field, either in paid work or through volunteering
• DBS check

Knowledge:

• Experience with FASD (or another neurodevelopmental condition) either through professional experience or lived experience is preferred
• Familiarity with the charitable/third sector

Skills, abilities, competencies:

• Ability to work independently and juggle several projects
• Must have experience using a range of computer programmes such as Quickbooks, Microsoft Word, Excel, PowerPoint, SurveyMonkey, Zoom and/or an ability to easily learn new computer software

Experience:

• Experience tracking budgets and accounts
• Experience with administrative responsibilities
• Experience with how a small charity runs
• Experience with vendor and stakeholder relations

Personal attributes:

• Creative and dynamic approach to solving challenges and planning
• Willingness to work in an informal, relaxed atmosphere
• Attention to detail and deadlines
• Willingness to take professional development courses
• Absolute commitment to a no-shame/no blame ethos when discussing issues related to alcohol in pregnancy

To Apply:

Please email a cover letter explaining why you want to work for National FASD, your c.v. and an example of related experience that you think shows what skills and energy you can bring to National FASD.

Please familiarise yourself with our three websites before applying to see the kind of work we do.

Deadline for applications:

28 April 2021; interviews for those short-listed - week of 3 May.

Start date:

We hope the person can be in post by 17 May.

Prospectus is excited to be partnering exclusively with Animal Free Research UK to help them recruit for a new part time PA to join the team. Animal Free Research UK aims to create a world where human diseases are cured faster without animal suffering by pioneering excellence, inspiring and supporting scientists and influencing change to end the use of animals and improve medical research. Through a scientific grant programme they support two centres of excellence in the UK, and a PhD and Post-Graduate Funding Programme that trains the next generation of animal free researchers with original science and the repurposing of current scientific knowledge.

This post is offered as a permanent role, 21 hours a week spread across 4/5 days, paying £28k per annum pro-rata and will be fully home based. The organisation offers 30 days annual leave plus bank holidays.

The new PA will provide holistic executive support to the CEO, acting as their right hand, ensuring their time is managed effectively and they are always well informed and prepared. The PA will also manage the CEO's relationships with key stakeholders and take responsibility for managing a range of projects and research activities. On the day to day, the role will lead on prioritising, planning, coordinating and overseeing logistics for meetings and engagements, preparing relevant papers and resources, taking and circulating minutes. It is a broad position which will support the wider organisation on behalf of the CEO's office. This includes providing support to the Trustees and senior management team as and when required, alongside contributing (with supervision) to the development and coordination of events, including the annual conference in the winter.

The successful candidate will possess experience of supporting a senior leader and be well versed in diary management, organising meetings and preparing reports. As the CEO's ambassador it is essential the PA has exemplary writing skills and thrives in communicating with stakeholders at all levels and across all mediums. A track record in managing a diverse portfolio of work, including projects and events development will be critical for success in this exciting role. A dedication to the mission and goals of Animal Free Research UK is essential.

At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome candidates from a diverse range of backgrounds. Please let us know if we can help you with the application process in any way. We are more than happy to make any reasonable adjustments to enable all interested candidates to apply.

In order to apply please submit your CV in the first instance and begin to prepare your supporting statement. Should your experience be suitable, we will send you the full job description and will arrange for a call and/or meeting to brief you on the role. You'll then have all the information you need to formally apply. We are looking forward to connecting with you soon.

We have an exciting consultancy opportunity for an Executive Assistant to the Chair of the Independent Expert Group (IEG). The post-holder will also provide support to the key governance groups of the Global Nutrition Report:

• The IEG
• The Technical Advisory Working Group (TAWG) of the Nutrition Accountability Framework (NAF)
• The Stakeholder Group.

The Executive Assistant will need to be comfortable with a range of tasks, from liaising with senior-level external personnel, to making taking minutes and arranging meetings and travel logistics.

The role requires a high level of maturity, forward thinking and self-discipline. The post-holder will be expected to operate at a high level of professionalism and be a skilled stakeholder manager.

We are looking for someone with a minimum of five years’ experience of providing senior/executive-level support or proven academic equivalent. You will need to have excellent social and interpersonal skills, with the ability to develop relationships with internal personnel and key external contacts.

The successful candidate will need to be highly organised, with excellent time management skills, ensuring that the Chair can focus on the strategic and important work while managing the urgent tasks for them. Prior experience of working within the sector or within the political arena, and experience of liaising with stakeholders around the world, would be an advantage.

If you would like to contribute to increasing the impact of a dynamic organisation committed to ending poverty, we would love to hear from you. Please download and read the full Terms of Reference and submit your CV and cover letter online.

Reports to: Senior Operations Manager

Location: Vauxhall, London (3-4 days)/ working from home (1-2 days)

Salary: £30000 - £35000 per annum depending on experience + benefits

Contract: Full Time, Permanent

Hours: 35 hours per week, Monday to Friday

Malaria has been described as the oldest killer disease in history; even now, despite recent progress, it claims the life of a child every two minutes. Malaria No More UK (MNM UK) is part of a global movement that is determined to make this the generation that beats this killer. To realise this vision, we need to mobilise governments, influencers, businesses and the public, inspiring them to commit funds, energy and resources to ending deaths from malaria and wiping out the disease for good. We are a small but very hard-working team with ambitions and objectives that reach way beyond the expected, and every member of our team contributes to winning the fight to ending malaria, saving millions of lives and eradicating the poverty that this disease causes to so many. Together, we can make malaria no more.

Role Summary

Malaria No More UK is a dynamic and motivated partner-driven charity organisation operating in multiple geographic locations and across multiple time zones, now looking for a proactive, experienced Team Co-ordinator to actively support the optimal smooth performance of the high-driven team.  This role will provide high level PA, administration and coordination support in a fast-moving, changeable, global facing environment to a team of directors and senior staff, support the Senior Operations Manager and provide general support to the wider MNMUK team as a key member of the Operations Team. The successful candidate will have a professional ‘can-do’ attitude, be a definite problem solver, have an eye for detail and possess excellent IT skills. Honed organisational and communication skills will be key to helping the charity run smoothly. The role is not entry level and will attract an experienced professional, delivering the expected tasks for this type of position, combined with strong communication skills to operate in a collaborative and effective way. Malaria No More UK provides an excellent remuneration package, opportunities to grow and develop personal skills, a dynamic and effective team of colleagues and a meaningful cause to support.

Key responsibilities will include: 

·Direct high level PA support of multiple directors and senior managers including diary coordination, arranging complex travel and visa applications, assisting with expense claims and triaging of select email inboxes

·Assisting directors and senior managers with project, event and meetings bookings, minute taking, external stakeholder support and general administration support

• Assisting the Senior Operations Manager with tasks and projects as required including HR and recruitment administration
• Providing organisational support including general office management assistance, taking minutes at internal meetings, coordinating and supporting team events, sending mailmerge invitations as well as generating reports, spreadsheets. presentations and charts
• Providing administration support across the MNMUK team and being a primary contact point for external engagement including suppliers, donors and partners.
• Deputising for the Executive PA during leave periods
• To undertake any other reasonable additional duties as required by MNMUK.

Qualifications, skills and experience

Essential

• Previous high-level PA / team coordinator and support experience in a multi-leadership/ multiple stakeholders, fast-moving and changeable global facing environment, gaining trust and confidence.
• Strong experience of coordinating complex international travel and visa arrangements across multiple time zones and currencies and organising high-level meetings with multiple external senior stakeholders.
• Sound judgement with an ability to effectively prioritise tasks in a fast-moving and changeable environment; highly organised and with a strong attention to detail.
• Ability to work autonomously as well as part of the team, a high level of initiative and a pro-active approach to problem solving.
• Excellent written and oral communication skills with a high standard of English, as well as the ability to liaise and communicate effectively with a broad range of people at all levels, across different cultures and to act with credibility, discretion, tact and diplomacy.
• Advanced skills in MS Office packages including Excel, Word, PowerPoint, Mailmerge, etc
• Effective minute taking and understanding of the need for confidentiality.
• Flexible, hardworking, professional and motivated.
• Commitment to the mission and values of Malaria No More UK.

Desirable

• Experience working in a charity
• Some experience of office management
• Events coordination and organisation
• Basic HR admin task experience
• Lived malaria experience

This job description and person specification is a statement of requirements at the time of writing and is not contractual or exhaustive.  It should not be seen as precluding future changes after appointment to this role and it may be amended over time in consultation with the Senior Operations Manager

MNMUK recognises the value of a team in which people from diverse backgrounds are able to introduce fresh ideas and contribute to delivering our mission to make Malaria No More.

Candidates from historically marginalised or underrepresented backgrounds are encouraged to apply.

Staff benefits include:

• 10% employer pension contributions
• 28 days’ annual leave plus 8 bank holiday days
• Interest-free staff season ticket loan
• Professional training & qualification subsidy

To apply, please send your CV and a covering letter explaining how your skills and experience match our requirements as soon as possible. Interviews and start date asap

NB: The recruitment process will include skills and aptitude testing

This is an exciting and busy time to be joining UK Youth as we prepare to launch our new strategy and  transform the way we work to ensure all young people are equipped to thrive and empowered to contribute at every stage of their lives. As a result we are recruiting for a number of new roles designed to enable the organisation to grow, improve our ways of working and enable us to deliver to deliver our ambitious 2025 strategic plan.

This is an exciting role for an organised and efficient PA who will provide comprehensive and high-quality diary management, secretarial and admin support to two busy Directors. You will manage their time in a way that ensures visibility across the charity and with key external stakeholders.

We’re looking for someone with a positive ‘can-do’ attitude, be a definitive problem solver, have an eye for detail and great IT skills. 

Who we are

UK Youth is a leading charity that exists to ensure all young people are equipped to thrive and empowered to contribute at every stage of their lives. We work with others to ensure that the youth sector is strengthened, supported, and that provision is youth-led, evidence-informed and delivers high-quality outcomes.

UK Youth plays a unique role in addressing; the lack of investment in the youth sector, the lack of cross sector understanding in how youth work makes a difference and the limited opportunities to embed effective solutions. These factors lead to mass inequality of access to youth services for young people. To find more about us and how we make an impact, please visit UK Youth Website.

Why work at UK Youth?

We are a value-based, passionate and committed organisation offering a friendly working environment with lots of opportunities for professional development and socialising (even whilst we are all working remotely!) from lunch and learn sessions, staff quizzes to virtual coffee meet ups.

UK Youth prides itself on being an Equal Opportunity employer and we would particularly welcome applications for this role from those who identify under one of the protected characteristics under the Equality Act 2010.

We value the differences that a diverse workforce brings and are committed to inclusivity, and to employing and supporting a diverse workforce. Our selection procedures ensure that people are treated on the basis of their relevant merits, experience, skills and abilities and that no individual receives more or less favourable treatment.

We welcome applications from groups currently under-represented in our organisation including BIPOC, LGBTQ+ and persons with disabilities. We are also currently underrepresented by men, and so are seeking applications from different backgrounds, cultures, age, experience and identity to bring a wide range of experience, ideas, views and insights to UK Youth.

What we can offer you

We offer a competitive range of benefits, good work/life balance, excellent learning and development opportunities and vibrant organisational culture.

• Flexible/Agile Working
• 27 days annual leave plus bank holidays
• Pension scheme (currently UK Youth match employee contributions up to 5%)
• Membership of our life insurance scheme which would pay-out up to 4 times your salary
• Employee Assistance Programme to support employees both professionally and personally
• 20% discount off bookings at Avon Tyrrell our New Forest Outdoor Centre including, camping, lodges and outdoor activities.
• Cyclescheme and Techscheme

How to apply

Candidates are encouraged to apply even if your experience doesn't precisely match the job description for this role. Your experience, skills and passion will set you apart so tell us about your achievements, irrespective of whether they are personal or work-related, about your journey to date; how this has shaped you and the things you learnt along the way.

If you would like to be considered for this fantastic opportunity, please click the link to be taken to our website where you can find more information on the role and how to apply. 

• Closing date for applications will be 12pm, 6th May 2021

You will be responsible for providing day-to-day administrative support to the Managing Director (MD); represent Afghanaid in coordination meetings; edit and disseminate organisational materials for internal and external audiences; support preparation of Board of Trustee reports and other Executive Team meeting materials; and be the communications focal point in the Kabul office. You will be required to work closely and effectively with all other departments of Afghanaid to achieve unity of purpose, results and optimal use of organisational resources.

Main Duties

• Coordinate the MDs daily diary, screen e-mail, draft correspondence and prepare documents for meetings and professional appointments
• Provide preparatory materials and coordinate the MD’s external representation engagements and fundraising opportunities; draft speeches, visual presentation and workshop materials
• Coordinate internal (quarterly Board and Executive Team reports ) and external (Annual Report) materials and ensure appropriate distribution; edit other organisational strategic and operational documents as required
• Minute Executive Team, ad hoc and other intrenal meetings attended by the MD
• Research and write internal and external briefs and reports to be used in national and international level communications
• Represent Afghanaid in  advocacy and influencing forums and meetings
• Acting on behalf of the MD, attend government, UN and civil society co-ordination; represent Afghanaid’s position
• Assist the MD in monitoring performance indicators against strategic and operational plans
• Functioning as the communications focal point in the Kabul office, working in close coordination with the London office to produce high quality communications material for external distribution. This includes taking photos and collecting case studies.
• Perform other relevent duties as assigned and approved by the MD

Personal Specification

Essential

Education:

• Master’s degree in relevant research-based discipline (Development, Anthropology, Policy and Research, International Relations or similar subjects) or an undergraduate degree with relevant experience

Experience:

• Writing high quality policy and  communications documents for public use
• One year of practical experience in a similar role
• Working with high levels of autonomy
• Strong conceptual and analytical skills
• Voluntary or work experience within international development or charity sector
• Managing relationships with a variety of different stakeholders
• Coordinating research projects

Skills:

• Excellent proficiency in Microsoft Office (Word, Excel, Outlook and Powerpoint)
• Excellent written and spoken English (to Native standard)
• Integrity, honesty, transparency and a firm commitment to professional standards of confidentiality
• Sense of humour, initiative and self motivation, excellent team work and communications skills, ability to work collaboratively with others
• Sensitivity to Islamic culture and respect of Afghan customs and traditions, able to live and work in a diverse environment
• Outstanding organisational skills, able to communicate and collaboratively manage competing priorites
• Drive to achieve results and get the things done
• Ability to deal with difficult, challenging work situations and remain calm under pressure

Desirable

• Experience living, traveling or working in isolated and conflict locations/countries
• Firsthand understanding of the operating environment of humanitarian and development work in Afghanistan (or a similar context)

• Basic fluency in Dari or Pashtu

Other Information

Afghanaid’s core values are creativity, fairness and honesty. Our staff is passionate about and proud Afghanaid. Teamwork is fundamental to our standards and demonstrated by taking initiative, assisting others and taking on additional responsibilities and tasks if necessary. We are results driven, committed and motivated to achieve targets and take accountability for our own actions.

Please read the full Job Description attached.

Fixed Term Contract

A number of posts at various locations throughout South Wales and potentially extending to mid Wales 

Ref: PWW-211

Are you a highly effective, proactive and inspiring individual who is passionate about making a difference? If so, St Giles is looking for an experienced Coach to provide centred support to a caseload of service users.

About St Giles and the St Giles Wise Partnership 

St Giles is an award-winning social justice charity using expertise and real-life past experiences to empower people who are not getting the help they need. People held back by poverty, exploited, abused, dealing with addiction or mental health problems, caught up in crime or a combination of these issues and others. We show people there is a way to build a better future for themselves and those they care about and help them create this through support, advice, and training.

The Wise Group is a leading social enterprise working to lift people out of poverty. As an enterprise, we build bridges to opportunity for the most vulnerable in our society. Our team does this through mentoring support, employment, skills, and energy advice.  St Giles and The Wise Group came together to form a partnership with the aim of supporting the Probation Resettlement reforms by offering a high-quality service underpinned by staff who have lived experience and cultural competency. As a result, we have been awarded contracts to deliver Personal Wellbeing Services for North and South Wales. These services will involve a range of support to community offenders and prison leavers including families, emotional wellbeing, lifestyle and associates and social inclusion (including meet at the gates).

About this exciting opportunity

Our successful candidate will provide person-centred support to a caseload of service users who will either be serving community sentences or being released from prison. You will create a safe and trusting environment, using trauma informed practice to successfully facilitate a supportive and constructive relationship with service users. Developing and maintaining positive working relationships with external agencies including Probation, Prisons, partners, and others who will assist in achieving prescribed outcomes for service users is a key element of the role.

To secure this role, you must have:

• Experience of working within male adults in the criminal justice system whether in the community or in prisons
• Experience of engaging successfully with challenging people, for example people who have complex needs, people who are reluctant to discuss their needs, and people who are angry and confused
• Knowledge and understanding of the requirements of managing a caseload including maintaining and updating records, remaining focused on action plan goals, and keeping to deadlines
• An ability to work sensitively with clients applying trauma informed strategies, actively listening and able to use a range of communication methods when providing information and support
• Ability to work resiliently under pressure, meet deadlines, work on own initiative and part of a team. 

In return, you can expect a competitive salary, generous leave allowance, staff pension, flexible working, a mentoring programme, an advice and counselling service, access to clinical supervisions, season ticket loan and much more.

We positively encourage applications if you have previously worked on a client-led support project, have had personal adverse experiences such as homelessness, substance misuse, debt, involvement with gangs etc. This includes experience of the criminal justice system, having served a prison sentence, or still be serving a prison sentence in a prison.

Closing date: 11pm, 28th April. Interviews: 5th / 6th May 2021.

St Giles will guarantee to interview all disabled applicants who meet the minimum criteria set out in the Job Description for the vacancy.