The London Community Foundation is the charity for London’s grassroots. We specialise in supporting community-based organisations focused on helping disadvantaged London, including those affected by child poverty, unemployment, isolation, homelessness, domestic violence and gang crime. We are an independent charity and one of over 1500 Community Foundations worldwide and a member of the network of 48 Community Foundations in the UK.

This important role is perfect for someone looking for a chance to use their skills to maximise their personal and social impact. The successful candidate will be responsible for leading a portfolio of grant programmes which support community-based groups across London to achieve social impact. LCF plays a crucial role bringing together community-based organisations and donors, made up of a mixture of corporate partners, individual philanthropists, statutory bodies, and other trusts and foundations. This brings a complexity that requires a sharp mind, great attention to detail, and flexibility in approach. This person will need to become an expert in a range of issues affecting London and will use this knowledge to raise awareness about how community organisations are making a difference. This role will entail relationship building with high value donors, report writing and collaboration. Gathering intelligence in specific thematic areas and working closely with donors to enable the retention, renewal and growth of funds will be important components of this role. This person will be key to nurturing relationships with external stakeholders including local authorities, donors, charities and voluntary groups to widen understanding and to further the work of LCF.

A thorough understanding of the social sector is key, and a grant making background is essential. You will be somebody who is willing and able to learn quickly, who thrives in a complex business environment. The ideal person will have had experience of managing multiple projects, cultivating external relationships, adapting to diverse audiences, and will not be flustered by deadlines.

You will be flexible in your approach to work and able to cope with a dynamic environment in which priorities can quickly change. You will have a can-do attitude and positive outlook, but also be assertive when you think there’s a better way to do something. It’s an exciting time at LCF. We are busy working on modernising our operations and processes to maximise their impact for  donors and beneficiaries alike. This is an opportunity to play a vital role in that process. This role represents a superb opportunity for a proactive and talented person to be part of a dynamic and forward-thinking organisation committed to making a difference.

Internationally Mobile

12 Month Fixed Term Contract

Do you want to play a key role in an organisation which stands up for children? Join Save the Children as an Emergency Health Unit (EHU) Paediatrician and provide and support inpatient and outpatient paediatric services in humanitarian crisis settings.

In our Humanitarian department, we fight for children every single day. We integrate emergency and development work, through our country programmes. We increase our capacity to meet the assistance and protection needs of children and their families affected by crises. We go the extra mile - and we don’t rest until the work is done.

As EHU Paediatrician you will provide both direct medical care and technical leadership, supervising a multi-disciplinary clinical team. You will provide paediatric consultations, treatment, and follow up services according to internationally accepted standards, conducting daily rounds on patients, initiating case discussions and monitoring and documenting patient progress. Competent at managing all paediatric emergencies, you will advise if further testing or advanced care is required and initiate the referral process. In addition you will:

• Ensure referral systems are established and adhered to and that staff are fully aware and use the protocols
• Ensure notifiable disease reporting and follow-up system is used if required
• Collect and analyse medical service data to adjust project objectives and activities as needed
• Provide technical support with proposal development, concept notes and internal and external reports and evaluations.

To be successful you will have current clinical experience of at least 3 years, with specialist paediatric experience of ST5 or equivalent. You will have full GMC or Irish Medical Council Registration or a transcript of training, with at least 2 years post registration experience in acute general medicine or accident and emergency.  You will be adaptable and self-motivated with a minimum of three months’ work volunteering in developing countries, as well as experience of training and supervising clinical staff. In addition you will have:

• Advanced life support, paediatric life support and neonatal life support training
• The ability to relate to and motivate local staff effectively, alongside political and cultural sensitivity
• The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances with limited resources
• Previous experience of NGO work in humanitarian settings
• Diploma level of training in tropical medicine and/or infectious disease (desirable).

The post holder must be willing to deployed at short notice (<72 hrs) for up to three months at a time.

At Save the Children we are committed to the safeguarding and protection of children in our work. We will do everything possible to ensure that only those who are suitable to work with children are recruited to work for us. This post is subject to a range of vetting checks including a criminal records disclosure.

If you share our belief in the power of children, join the fight. It takes relentless determination, creativity and a real commitment to real change. Because every child should be able to make their mark on their world, and help to build a better future. We look forward to hearing from you.

To apply please visit our website.

Closing date: 17th November 2019

UKIM Relief is the international development division of UKIM, the oldest Muslim charity registered in the UK. UKIM Relief aims to improve the health and livelihoods of disadvantaged communities living under extreme conditions through assisting in the provision of humanitarian support. We also aim to advance the provision of educational programmes and care for orphans and disadvantaged children who are in most need of support.

UKIM Relief seeks to empower marginalised communities to stand on their own feet with dignity and to build a fairer world in which everyone has the opportunity to thrive.

We are currently searching for an experienced individual who will be able to work as a programmes Officer for the UKIM Relief. This is a full time position require programmatic experience in the international development field.

Main Responsibilities

1. To assist the Programmes Manager in planning, monitoring and evaluation of the UKIM relief’s international development Programmes.
2. To assist the development of UKIM Relief’s programmes strategy.
3. To assist in developing UKIM Relief’s strategy to respond to disaster where UKIM Relief do not have any field presence.
4. To assist the Manager in drawing up the emergency situation and ensure that situation reports are provided regularly in any emergency response matter, in the form of assessment reports, proposals, implementation reports and emergency updates.
5. To liaise with partners and beneficiaries to ensure all project outputs are met.
6. To ensure adequate information flow on project activities to all concerned.
7. To assist the Programme Manager in identifying and preparing case studies and reports for use in promotional material.
8. To ensure all project systems and procedures are followed and contract documentation is completed on time and in line with funder requirements.
9. To finalise funding proposals and reports to the highest standards and to the funders requirements.
10. To ensure all contract documentation is filed appropriately, completed and submitted on time and in line with funder requirements.
11. To visit field offices and partners in non-field office countries to ensure the delivery of our programmes.
12. To evaluate existing programmes recommending modifications and advising for new programmes.

Other Responsibilities

1. To comply with all policies, procedures, legal and regulatory requirements.
2. To hold a valid passport and be willing and able to travel extensively, at short notice and under conditions of physical hardship.
3. To have the flexibility to work additional hours as necessary to fulfil the requirements of the role and meet the business needs.
4. To be aware of and respect the health and safety policies in the area of his/her operations
5. To respect the unique contribution of every individual and work positively in an equal opportunity and diverse environment.
6. The post holder may be required to apply for a Disclosure check.
7. Any other duties commensurate with the accountabilities of the post.

UKIM Relief is the international development division of UKIM, the oldest Muslim charity registered in the UK. UKIM Relief aims to improve the health and livelihoods of disadvantaged communities living under extreme conditions through assisting in the provision of humanitarian support. We also aim to advance the provision of educational programmes and care for orphans and disadvantaged children who are in most need of support. 

UKIM Relief seeks to empower marginalised communities to stand on their own feet with dignity and to build a fairer world in which everyone has the opportunity to thrive.

The Programmes Officer will be responsible for the proposal writing for institutional fundraising as per the set objectives and targets agreed in UKIM Relief’s Strategic Plan and annual work plan in conjunction with the Head of Programmes. The Programmes Officer will be responsible for building and maintaining relationships with institutional donors.

The successful candidate will ideally have a degree or equivalent qualification in international development or related field; experience of proposal writing for funding from institutions, trusts and donors and managing relationships.

This is a full-time position require extensive programmatic and institutional fund-raising experiences in the international development field with reputed charities.

Main Responsibilities

1. To support the Head of Programmes in building and maintaining relationships with institutional donors (including INGOs, UN and EU agencies).
2. In consultation with the Head of Programmes prepare project proposals for submission to donors for funding.
3. To create and implement plans in conjunction with the Head of Programmes for gaining institutional funding.
4. To identify and develop key relationships with potential donors, statutory and corporate sectors.
5. To apply for new grants from UKIM Relief’s current portfolio as well as new institutional donors. These could include government donors such as UKAID, multi-donor funds, and/or large trusts and foundations.
6. To ensure that decisions from any meetings or discussions are followed up on.
7. To initiate creative ways of increasing institutional fundraising.
8. To continually research and amend institutional fundraising plans to maximise revenue.
9. To coordinate with the Programmes Team to record the information required for developing successful proposals and preparing donor reports for grants awarded.
10. To support the Head of Programmes in developing a strategy for institutional fundraising for UKIM Relief’s Programmes.

Other Responsibilities

1. To comply with all policies, procedures, legal and regulatory requirements.

2. To hold a valid passport and be willing and able to travel extensively, at short notice and under conditions of physical hardship.

3. To have the flexibility to work additional hours as necessary to fulfil the requirements of the role and meet the business needs.

4. To be aware of and respect the health and safety policies in the area of his/her operations.

5. To respect the unique contribution of every individual and work positively in an equal opportunity and diverse environment.

6. The post holder may be required to apply for a Disclosure check.

7. Any other duties commensurate with the accountability of the post.

Qualification

• University degree (Essential)
• Project management qualification (Desire)
• Extensive relevant experience (Essential)

Experience

• Field- based work experience in the charity sector, preferably with international charity
• HQ experience supporting relief and development projects in the field
• Experience in proposals development and donor reporting with major donors/trusts
• Experience in effectively dealing with international and headquarters staff, and the ability to deal with a broad spectrum of people

Competency

• Knowledge of Project cycle management
• Knowledge of Logical Framework project planning and design 
• Proposal development and donor report skills
• Knowledge of major donors/trusts rules and regulations
• Report writing
• Good research skills
• Ability to read, analyse, administer, pretend apply donor regulations and requirements
• Strong analytical skills to determine overall grant performance
• Ability to use creativity, reasoning, past experience, information and available resources to resolve issues
• Ability to effectively present information and respond to questions from management and field programs;
• Excellent writing skills, excellent cross-cultural communication

Other

• Extensive travel may be required
• Fluent in written and spoken English
• Proficiency in other relevant language to the portfolio is a plus

Equal Opportunities

UKIM Relief is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, colour, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Title: NTDs Programme Officer

Location: Guinea Bissau

Salary: Local Terms & Conditions apply

Contract: 2 year fixed term contract (with a view to extend this)

Sightsavers is supporting the Ministry of Health of Guinea Bissau to attain its disease elimination and/or control agenda for neglected tropical diseases and is setting up a team based in Bissau to work closely with the Ministry of Health and stakeholders in order to ensure effective implementation and management of the Sightsavers supported NTD projects.

The primary purpose of this post is to ensure that the activities in the workplans of the NTD projects in Guinea Bissau are implemented in collaboration with the Ministry of Health

As the NTDs Programme Officer you will work with the Ministry of Health and other project partners to develop annual plans based on approved projects and targets. You will ensure effective implementation of projects within budget, provide timely and high quality reporting of both narrative and financial reports and participate in the preparation of financial forecasts and activity based budgets for the NTD projects in Guinea Bissau. This role will work with the Senior Programme Manager and the Finance team to develop and implement a coherent plan of partner capacity building in line with an existing cross-cutting plan.

As the successful candidate you will have a postgraduate degree (or equivalent). in public health, biology or parasitology. You will have extensive experience in programme and/or project management, preferably within an INGO environment, have a background of preparing project reports and programme monitoring and evaluation and possess the ability to understand and work with budgets and financial provisions. Furthermore, you will have technical knowledge of Onchocerciasis, LF, STH, Schistosomiasis and/or Trachoma, have good knowledge of the Guinea Bissau health system and policy making process and be fluent in both English and Portuguese.

This is not an exhaustive list of duties or required professional skills, please read the complete Job Description for further details

Closing date: 17th November 2019

World Jewish Relief is the UK Jewish community’s leading international development and humanitarian agency. We tackle poverty, helping the world’s poorest Jews and reaching beyond our community. 

We are seeking a personable and highly organised International Programmes Officer to work with World Jewish Relief's International Programmes and Partnerships team.       

The International Programmes Officer will support the work of the International Programmes and Partnerships team in the administration, financial management and monitoring and evaluation of World Jewish Relief’s global programmes in the areas of Older People, Livelihood Development and Humanitarian Response.

We are looking for a highly organised and flexible individual with a ‘can-do’, solution-oriented attitude and experience in project administration.

Closing date for applications:  Friday, 29 November 2019, 11.59 pm

The PJEA Alumni Programme Officer will take responsibility for developing and delivering the Empower programme to the PJEA Alumni. Our alumni programme helps our students to utilise the meaningful enterprise experiences from their time at school/college, as well as develop new skills and networks that are essential to driving both their own career and the UK economy forward, whilst at the same time helping improve social mobility through our focus on less advantaged students. 

The role will involve a variety of elements, including planning and running events for the alumni, working to reengage alumni with the PJF, and liaising with partners to produce a unique offer that supports all alumni pathways; university, employment, apprenticeship or start-up. The role will also involve engaging with our current PJEA students, to ensure there is a clear transition for them moving from school/college into the wider world. The Programme Officer will also take responsibility for tracking alumni outcomes, evaluating the impact of our programmes post 18. In addition, the Programme Officer will work with the Foundation’s partnerships team to ensure opportunities for corporate partners and the charity’s network of business founders are fully realised.

Full-time: 37.5 hours
Duration: 9 months fixed term contract 
Location: Melbourne, Australia, with occasional international travel
Salary: AU$66,256 plus employer pension contribution
Closing date: 22 November 2019 
Interviews: W/C 2 December 2019

We are seeking a motivated Programme Officer to support our peacebuilding work in Papua New Guinea. We are seeking a diligent and organised individual who has strong interpersonal skills, displays high level of initiative, problem-solving skills and works well as part of a team. It is essential that applicants for this role have the right to work in Australia.

The Programme Officer will provide project implementation, administrative and logistical support necessary for an expanding programme of work in Papua New Guinea. The post holder will play a key role in liaising with partners across the areas in which we work, and in managing programme events and information. Reporting to the Papua New Guinea Project Manager, the Programme Officer will be based in Melbourne and will undertake occasional travel to Papua New Guinea in the regions where the programme is operating. 

Essential knowledge, skills and experience
•  Experience of working in an administrative and support position to a team.
•  Strong organisational skills including planning, developing, implementing and maintaining administrative systems.
•  Understanding of and interest in peacebuilding and conflict transformation processes. 
•  Knowledge of and interest in Papua New Guinea and Bougainville.
•  Experience of working with databases, handling diverse sources of information and maintaining accessible filing systems.
•  Experience of supporting monitoring, evaluation and reporting of projects.
•  Experience of revising and contributing to the drafting of substantive reports.
•  Experience of undertaking supervised research work.
•  Experience of working in a multi-cultural environment.
•  Experience supporting financial management including experience preparing budgets, monitoring organisational and partner expenditure and supporting financial reporting.
•  Experience remotely supporting partners on the successful joint delivery of work.
•  Excellent verbal and written communication skills in English.
•  Willingness to work irregular hours occasionally and to undertake some international travel.
•  Strong commitment to, and experience of, team and cross-organisational working.
•  Appreciation of issues of confidentiality, and cross-cultural and political sensitivity.
•  Initiative, enthusiasm and a problem-solving approach to new challenges.
•  Graduate study or local equivalent or equivalent by experience in conflict resolution, international relations, development studies, international humanitarian law, peace and security.
•  Ability and willingness to travel to Papua New Guinea (primarily Bougainville), and experience of hostile environment training or willingness to undertake hostile environment training. 
•  Fluent written and spoken English.
•  Excellent working knowledge of Microsoft Office software packages, databases, email, internet.

This is an exciting opportunity for an enthusiastic and ambitious candidate to join Oxford Hospitals Charity and make a real difference to patients and staff of the Oxford University Hospitals NHS Foundation Trust.  The hospitals that we support are the John Radcliffe Hospital, Oxford Children's Hospital, Churchill Hospital, Nuffield Orthopaedic Centre and Horton General Hospital. 

To be successful in this role, you will need to be an excellent communicator who can play a pivotal role in working proactively across the clinical areas and departments of the four hospitals to identify potential funding needs.  This will involve being ‘out and about’ in our hospitals meeting with staff to initiate applications for funding, tracking the implementation of projects and evaluating their impact.

Your energy and enthusiasm, along with your excellent planning and communication skills will enable you to coordinate a wide range of applications and projects as part of the Programme.

You will work closely with the wider charity team to develop and enhance new systems and processes to ensure all aspects of the programme are captured.  While experience in a programme or project environment is desirable, we are open to candidates from other backgrounds with transferrable skills and an excellent record of relationship management.

Your experience in managing records and information will mean you are fully competent in the use of Microsoft packages to support the development of the function.

We are looking for candidates who will be proud to represent Oxford Hospitals Charity, demonstrating a clear commitment to and passion for excellence in NHS hospitals.

At Oxford Hospitals Charity the needs of patients and staff are at the heart of everything we do and we’re committed to looking after our wonderful hospital staff as well as we look after our hospitals. In addition to joining a friendly, collaborative and ambitious team you will also enjoy the following benefits: 27 days holiday plus all English Bank Holidays (pro-rata’d for part-time staff), a contributory pension scheme, free parking onsite, and childcare vouchers. 

If this sounds like the opportunity for you, please apply now. Oxford Hospitals Charity exists to help make our hospitals better for staff and patients and the successful candidate will play a pivotal role in making these transformative projects a reality. 

Our vision is of a world where no one is blind from avoidable causes and where visually impaired people participate equally in society. Each year, we improve the lives of millions of people in the poorest parts of the world.

Position: Programme Officer-Health (PO-H) - FTC 2 years

Location:  Freetown, Sierra Leone Country Office

Salary: Competitive, local terms and conditions will apply

Sightsavers has an exciting new opportunity for a Programme Officer to join our Sierra Leone Country Office.

The Programme Officer–Health under the supervision of the Programme Manager will support the country office eye health programmes partners to manage all aspects of the project cycle including planning, implementation, monitoring & evaluation. The successful candidate will ensure that all project documentation and reports are made available in a timely and accessible way. 

She/ he will be responsible for managing the daily activities and execution of programmes with partners and to enhance the quality of the Sightsavers eye health programmes. She/he will work closely with partners to implement quality programme activities.

This is a collaborative role working closely with and supporting programme and finance teams.

The successful candidate will have experience working in ideally in an NGO environment implementing programmes in developing country contexts, including experience of the health/eye health sector. They will have strong experience in all aspects of project management in community development programmes and excellent communication skills.

Closing date: 24 November 2019

We anticipate that interviews will take place on 2 December 2019

We’re an equal opportunities employer, and we particularly encourage qualified people living with a disability to apply.

We will be contacting short-listed candidates for interview, shortly after the closing dates. We very much regret that in view of the large number of applications we receive, we are unable to respond if you are unsuccessful. We are sure that you will understand the need to concentrate resources towards our work.

A fantastic opportunity for someone enthusiastic, motivated and organised to join the Education & Learning Teamat one of the UK’s leading interfaith organisations.

The Faith & Belief Forum runs education, engagement and action programmes that bring diverse communities together. In schools, universities and community spaces we break down barriers and find ways for people to work together to improve society.  We believe that young people should feel confident communicating and collaborating with anybody, regardless of their faith, belief, culture or background.

Our Education & Learning Team works with over 100 schools nationally through award-winning workshops, school linking and other creative youth projects. This is an exciting opportunity to play a hands-on role delivering across all areas of our Education & Learning programmes. Through working with schools and training teachers on our School Linking programme, facilitating workshops and supporting volunteers to share stories about their faith identity, and creating safe spaces for young people to talk about the issues they care about, you will be making a real impact.

This role involves:

• Building and maintaining relationships with educators, teachers and parents.
• Planning, developing and delivering a range of training and workshop opportunities for young people, teachers and volunteers.
• Supporting the development of online resources which enable us to share our expertise and methodologies with education professionals.
• Observing link events between schools with young people from different faiths and beliefs.
• Advocating for our Education & Learning offer to a wide range of stakeholders.

 To do this you will need to:

• Be passionate about working with and inspiring young people.
• Be an effective verbal and written communicator.
• Have experience planning, developing and delivering workshops or trainings.
• Enjoy working with others to build successful partnerships when working together on projects.
• Bring experience of formal or informal education.

You’ll be joining an organisation that aims to embody the inclusive and welcoming values we want to see in wider society. We pride ourselves on our collaborative working environment, where your passion and dedication will be rewarded through a flexible benefits packageand ongoing support. At our most recent staff survey, 100% of our team enjoy the work they do and would recommend the Faith & Belief Forum as an employer.

If you feel this role is for you, please visit our website to download a job description and person specification, and for information on how to apply.

The deadline to apply is Monday 2 December at 9am. If shortlisted, you will be invited to attend an interview w/c 9 December at our office in Kentish Town. We are looking for someone available to start this role ASAP.

We believe in order to effectively serve our beneficiaries; our work must be influenced by a broad range of voices. Therefore, we actively encourage applications from people who are currently underrepresented in our staff team. This would include BAME candidates and those who identify as Muslim, Sikh, Hindu, Buddhist and Jain. We celebrate difference and are committed to creating a working environment where everyone is included.

Unfortunately, we cannot accept applications from individuals without the right to work in the UK. 

ABOUT INTERNEWS:

Internews empowers people worldwide with the trustworthy, high-quality news and information they need to make informed decisions, participate in their communities, and hold power to account. Our vision is to unleash human potential everywhere by turning on the bright light of information.

For more than 35 years, in more than 100 countries, Internews has worked to build healthy media and information environments where they are most needed. We have proudly launched hundreds of sustainable organizations, bolstered the skills of thousands of media professionals, activists, and citizens, and helped our partners reach millions of people with quality, local information.

Internews is a non-profit organisation operating internationally, with administrative centres in California, Washington DC, London and Paris as well as regional hubs in Bangkok, Kiev and Nairobi. Formed in 1982, Internews currently has offices in Africa, Asia, Europe, the Middle East, Latin America and North America.

GENERAL FUNCTION:

The Programme Officer (PO) will be based in the Programme Support Team in London and will provide the highest standards of operational program support to the Asia Programme Management Unit (PMU) and a number of Internews’ Field Offices and partners in the Asia Region. As the HQ-based facilitator, the PO will support grant management of the portfolio of projects funded by European donors. S/he will administer donor awards, verify, quality-assure and submit donor reports, build the grant-management capacity of field teams, partners and sub-grantees, and facilitate project audits.

The PO will ensure that Internews implements projects in compliance with its own and donor’s policies, rules and regulations. S/he will provide consistent support and advice to field teams and partners, and ensure control and reinforcement of all aspects of the project management cycle as related to effective grant management and contractual compliance. The PO will manage the development of budgets for Asia proposals and ensure donor and statutory compliance for all submissions under their portfolio.

The role will report to the Senior Programme Support Manager, and will work in close collaboration with the Asia Programme Management Unit, Country offices, and all HQ departments as required. S/he will contribute to Internews knowledge management and improvement of Internews systems. S/he will contribute to the overall programme and operations effectiveness. The role will actively participate in the building of Internews’ credibility vis-à-vis institutional donors. The role involves regular travel to the projects locations across Asia region.

KEY RESPONSIBILITIES:

Development

• Works closely with development colleagues in London and the Asia PMU to support the design of innovative, cost-effective and practical programmes;
• Advises development colleagues on key considerations relating to donor and statutory compliance;
• Develops budgets for Asia proposals in coordination with RD and Asia Business Manager if required and ensures donor and statutory compliance for all submissions under their portfolio;
• With the Senior Programme Finance Manager, plays a key role in determining co-financing liability and devising and implementing co-financing plans.

Grant Management and Donor Interface

• Provides grant management support to the Asia Programme Management Unit. Works closely with Business Manager and Regional Director to ensure coordination of programme support to field offices. Participates in regional portfolio reviews;
• Serve as Internews Europe’s official points of contact for donors in respect of contracting, reporting, and grant income tracking, in close coordination with the Regional Director;
• Supports projects start‐up phase by coordinating project stakeholders and ensuring that all relevant processes and procedures are put in place;
• Supports project director in the recruitment of key project specific financial/grant management positions in the field;
• Prepares and conducts inductions and trainings to field staff and partners on grant management and compliance. Carries out field visits and calls as necessary;
• Leads on process of due‐diligence in preparation for sub‐granting to local partners. Prepares partnership, sub-granting agreements and services contracts with external vendors, making sure that they comply with Internews’s and donor requirements. Spot‐checks financial reports from sub‐grantees;
• Builds capacities of local partners when required. For example, when an award is managed directly from HQ;
• Supports project directors to set up grant management schedules for donor reporting; coordinates quality‐assurance of donor reports and submits them to donors;
• Requests London HR to prepare service contracts, including those for consultants contracted from HQ. Processes invoices for consultants and service providers;
• Supports project directors in adapting Internews’ standard operating procedures (SOPs) to country contexts. Monitors the compliance with SOPs from HQ to satisfy organisational and donor requirements;
• Monitors projects' implementation vis-à-vis donor contracts to ensure the implementation process is in line with agreements; highlights major implementation issues to the Regional Director and the corporate management group in London;
• Monitors the implementation of partnership agreements & service contracts signed at the HQ until their termination and close‐out;
• Checks monthly expense reports from field offices for budget monitoring and donor compliance; processes wire transfer requests from Internews’s field offices and partners;
• Check invoices for services from Internews’s suppliers at the HQ level, codes expenses against donor budgets and works with finance team to monitor expenditures against service contracts;
• Supports project directors during the project close‐out, provides guidance on required steps and minimal standards;
• Files and achieves project documentation at the HQ;
• Identifies and documents best grant management practices from individual grants, works with M&E colleagues to coordinate project debriefings with stakeholders;
• Leads on the preparation of HQ project audits.

Compliance Monitoring

• Provides training to PMU on organisational and donor compliance as required;
• Provides briefings to project stakeholders on contractual donor requirements during kick‐off meetings and calls; advices project stakeholders on compliance questions throughout the project cycle as required;
• In collaboration with budget holders and Senior Programme Finance Manager, reviews budget vs. actual. Supports project directors to produce accurate financial forecasts in accordance with financial reporting cycles and flags significant variances at corporate level;
• Monitors project activities to address compliance issues early on; leads on communications to donors as appropriate, in close consultation with the Regional Director (including preparation of requests for contract amendment and requests for derogations);
• Tracks progress in relation to co‐financing liabilities, highlights issues, provides clarifications on rules and regulations around co‐financing;
• Regularly reviews grant management schedules to ensure timely submission of donor deliverables and reports;
• Participates in the annual work planning and budgeting process.

Knowledge management

• Provides ongoing feedback to the Senior Programme Support Manager on required improvement and updates on donor regulations and contractual obligations to ensure organisational knowledge is built and improved continuously;
• Ensures good knowledge management across grants, including key project documentation, to enable all teams supporting the grant to access information and provide a fully auditable trail.
• Other task as assigned by the Senior Programme Support Manager.

QUALIFICATIONS:

• Solid experience of grant management and donor financial reporting for large projects with major institutional donors, including the European Commission and SIDA. Proven experience of grant management support in the Asia region is desirable.
• Experience in preparing budget proposals for institutional donors. Experience working with private donors would be an asset.
• Professional qualifications or equivalent work experience, in international development and/or project management
• Excellent communication skills both oral and written; ability to produce high quality reports and presentations
• Proven experience of managing relationships in complex organisations with numerous stakeholders. Good people management skills
• Ability to matrix manage a group of staff in different teams to take forward common and effective ways of working
• A high level of numeracy skills, and ability to carry out complex budget analysis
• Solid experience of direct, hands-on delivery of key components of financial and grant management
• Proven track record of building capacity of field staff and partners in grant management, donor compliance, and financial management
• Experience of travelling to challenging and remote locations. Willingness and ability to travel with an understanding and appreciation of culture and diversity
• Exceptional organisational and administration skills, with the ability to plan and prioritise work for self and others
• Advanced expertise in Microsoft Office, particularly Excel
• Proven ability to manage complex, multi-disciplinary programme of work
• Experience in managing financial and management accounting processes, including annual accounts, audits and external reporting
• Experience of working in, or support field office in developing countries and fragile states
• Good knowledge of donor regulations and systems, especially those of Sida and EC
• Knowledge or experience working in/on Asia countries/issues
• Good understanding of the project management cycle
• Knowledge of good human resources management practices
• Creative problem solver: uses creativity to develop new ideas and solutions to problems
• Self-starter and dynamic with strong level of self-awareness. Assertive, with the ability to work on own initiative with little supervision
• Ability to work both independently and as an effective team member
• A willingness and ability to adopt a hands on approach as well as to provide strategic direction
• Strong communication, liaison and interpersonal skills to work effectively with people at all levels, and represent the organisation externally
• Strong analytical, problem solving and creative thinking skills

This position will be located in the United Kingdom and therefore a successful applicant must obtain the Right to Work in the UK in order to commence their employment

About Us

The Natural History Museum (NHM) is a world-class visitor attraction, leading science research centre and commercial event space. We use our unique collections and unrivalled expertise to tackle the biggest challenges facing the world today. We care for more than 80 million specimens, both in our London and Tring museums, spanning billions of years and welcome more than five million visitors annually.

Our collection of more than 80 million natural science specimens is the world's most scientifically important and underpins both our exhibitions and pioneering research programmes. Over 300 scientists based at the Museum tackle important global challenges, spanning mineral scarcity, food security and biodiversity loss. The Museum is globally renowned for excellence in science and research and championing digital capacity and innovation. This is in addition to welcoming over 5 million public visitors a year to our iconic building in South Kensington.

The Collections Programme is aiming to enhance the Museum's ability to unlock access to these globally important specimens for scientific teaching and research, and to safeguard them for future generations. This ambitious programme with the potential to establish a completely new additional site for the museum and to plan this from scratch. This work is a priority for our new Museum strategy.

About the role

Working in a small friendly team, and closely with senior leadership and scientists right across the Museum this is an intellectually challenging post for someone looking to take the next step in their career. You will get an amazing insight into the behind the scenes life at the Museum - working out how to accommodate anything from ants to aardvarks, and how to maximise research access to our meteorites and manuscripts.

You will responsible for coordinating development of evidence to support decisions on what might move to a new site and running a process to engage colleagues in the design of a new scientific research and collections storage facilities.

About you

We are looking for someone who combines a passion for science with creative and systematic thinking. The NHM is a leader in the museum sector in using programme and project management techniques. This is a great chance to flex existing project management skills in a new, complex environment or, with our support, to gain qualifications such as Managing Successful Programmes.

The post holder may be responsible for the direct line management of programme staff. The Museum supports flexible working and applications from job-share partners are welcome.

Contract: Fixed Term Contract: 23 months
Closing date: 9am on Monday 2 December 2019

Interviews will be held on 11 Dec 2019

How to apply

To apply, please visit and upload your CV with a covering letter, which clearly outlines how you meet our person specification.

Reports to: Senior Programme Support Manager

Location: London, United Kingdom

Salary Banding: A1 – A3 (£23,924 - £25,010)

LOE: Full Time

Type of contract: Permanent

ABOUT INTERNEWS:

Internews empowers people worldwide with the trustworthy, high-quality news and information they need to make informed decisions, participate in their communities, and hold power to account. Our vision is to unleash human potential everywhere by turning on the bright light of information.

For more than 35 years, in more than 100 countries, Internews has worked to build healthy media and information environments where they are most needed. We have proudly launched hundreds of sustainable organizations, bolstered the skills of thousands of media professionals, activists, and citizens, and helped our partners reach millions of people with quality, local information.

Internews is a non-profit organisation operating internationally, with administrative centres in California, Washington DC, London and Paris as well as regional hubs in Bangkok, Kiev and Nairobi. Formed in 1982, Internews currently has offices in Africa, Asia, Europe, the Middle East, Latin America and North America.

GENERAL FUNCTION:

The Programme Support Assistant will be based in the Programme Support Team in London and will provide the highest standards of administrative support to a team of Programme Officers. We are looking for a responsible and professional individual to perform a variety of administrative and clerical tasks. Duties of the Programme Support Assistant will include providing support to our manager and officers, assisting in daily needs of the programme support team and responding to the needs of Internews’ project teams.

The role will report to the Senior Programme Support Manager and will work in close collaboration with the team of Programe Officers, Country offices, and other HQ departments as required. S/he will contribute to the improvement of Internews systems. S/he will contribute to the overall operations effectiveness. The role may involve travel to the projects’ locations from time to time.

Administrative duties:

· Book travel with Internews’ travel provider, coordinate approvals, submit payment requests;

· Plan and schedule meetings, presentations, and other office related events as required by the Programme Support Team;

· Monitor and maintain assets inventories for projects as required by Programme Officers;

· Participate in calls with project directors and Programme Officers when required;

· Provide administrative support to the Programme Support Team when required, such as filing, typing, copying, binding, scanning, and other clerical duties.

Financial duties:

· Check and submit for payments staff’s and consultants’ expense reimbursement claims;

· Check invoices for services from Internews’s suppliers, provide coding and solicit approvals;

· Prepare, submit and follow-up on payment requests from field offices, sub-grantees and suppliers. Liaise with colleagues at finance should there be issues with payments;

· File and archive project documentation at the HQ;

· Monitor balances on teams’ cash accounts (B4B), and process top-ups;

· Other duties as required by the Programme Support Team.

QUALIFICATIONS:

Qualifications, Experience and Personal attributes

At least one year of experience in the capacity of an administrative assistant or similar - Essential

Experience working in the non-for-profit sector, either at HQ or in a field office - Desirable

Understanding project management cycle in the non-for-profit context - Desirable

Have the technological skills necessary to perform data entry, manage team calendars, and create documents in MS Office (Excel, Word, PowerPoint, Outlook) - Essential

Effective communicator: Ability to handle incoming correspondence from field offices, suppliers, or partners in a timely and professional manner. Have a friendly and positive attitude when interacting with customers, guests, and other employees. - Essential

Organisational skills: experience in organising team schedules, events, and files with a system that makes sense for everyone. - Essential

Time Management: have good time management. Ability to accurately plan your tasks and the time they will take. - Essential

Attention to detail: Ability to handle sensitive client or partner communications. Need to be detail-oriented to catch potential typos and grammatical or arithmetical errors in payment requests, inventories, travel bookings, etc. - Essential

Problem solver: Have to be able to handle difficult situations. Solving minor problems without taking them to line-manager. - Essential

Can do attitude - Essential

Languages

Fluent English - Essential

Other languages are always an advantage at Internews - Desirable

· Closing date for applications: 18 November 2019

Candidates must submit a succinct covering letter of no more than 2-pages explaining how they satisfy the requirements of the person speciation in addition to a CV highlighting relevant experience. The successful candidate will also be asked to provide three professional referees, one of whom must be from their most recent employer.

The above noted job description is not intended to describe, in detail, all the tasks that may be assigned but rather to give the job holder a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

This position will be located in the United Kingdom and therefore a successful applicant must obtain the Right to Work in the UK in order to commence their employment.