Senior Administrator Jobs
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
ABOUT THE EXECUTIVE ADMINISTRATOR ROLE
Within this role, reporting to the Director of Finance and Resource, you will play a pivotal role in providing high-level administrative and governance support to various leaders within the organisation including the Senior Leadership Team (SLT), The Board, and CEO. This role is central to ensuring the smooth operation of the organisation by coordinating meetings, managing governance processes, and supporting strategic initiatives.
You will facilitate board and SLT meetings, including scheduling, preparing agendas, taking formal minutes, and ensuring a timely follow-up on actions, whilst overseeing compliance with health and safety regulations, supporting the organisation's environmental strategy.
You will also manage a small team of Administrative Support Officers.
This role requires exceptional organisational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be a proactive problem-solver with excellent communication skills and a commitment to upholding the values and mission of the Social Interest Group. Please refer to our JDPS for further details on the role and requirements.
Shift Pattern: 37.5 hours per week, Monday to Friday, 9:00 to 5:00. This role follows a hybrid working model, with 2 days required in the office.
Our central office is located off Upper Street in Islington, around a 10 minute walk from Highbury and Islington station with overground and underground routes.
Salary: £30,600
What are we looking for from an Executive Administrator?
- Experience in high level administration duties, ideally within a similar role, supporting senior leadership teams and boards with all areas of administration
- Previous experience taking minutes in meetings
- IT Proficiency: Knowledge, skills, and ability to learn and manage online systems, particularly Microsoft programs, able to book and manage meetings using outlook and teams
- Excellent numeracy and financial skills, with the ability to deliver best practice in financial management and produce accurate and timely financial information
- Ability to write reports, manage data, and oversee audit processes to a professional, high business standard
- Ability to work with confidential information in a timely secure manner
- Analytical skills, with the ability to find, absorb, and summarise complex information
- Attention to detail and quality, able to verify and proofread documents
- Time and workload management: Ability to work to tight deadlines with competing priorities
- Ability to prepare, and write documents, letters, and other communication to a professional, high business standard
What we offer
- 25 days (Full time equivalent) annual leave, increasing with the length of service
- Training and Development, including access to courses, upskilling, and progression plans
- Employee Assistance Programme, including counselling
- Reflective Practice regular sessions with a therapist provided by an external provider to support Mental Health and Wellbeing
- Eligibility to register with Blue Light Discount Card
- Life Assurance Scheme
- Cycle-to-work scheme
- Annual Staff Awards
ABOUT US
Social Interest Group (SIG) believes good care and support improve lives. Our values of ambition, empowerment, transparency, and inclusivity drive everything we do. Our mission is to empower people who are marginalised by building powerful partnerships and creative solutions that bridge gaps in provision and aid recovery, reablement and resettlement.
SIG is a not-for-profit organisation providing thousands of people with good-quality support and care in residential, drop-in centres, community floating support settings (including people's own homes), probation settings, and hospitals awaiting discharge. We do so across London, Brighton, Bedfordshire, Luton, and Kent. We believe in the power of well-planned, well-managed services to make a difference. We work with high standards and external and internal regulatory frameworks.
Want to know how we work? Watch our short Theory of Change video to see how we support people towards a brighter future: Theory of Change
Further details can be found on our website here: Theory of Change - Social Interest Group - Social Interest Group.
We are an inclusive employer, committed to Equity, Diversity, and Inclusion (EDI). We value and celebrate the unique backgrounds, perspectives, and experiences of all our employees. We have a team of ambassadors who are staff volunteers and actively support us in fortifying our organisational value of Inclusivity. SIG actively encourages applications from individuals from a diverse range of backgrounds, particularly lived experience ; Naturally, we approach any emerging issues with empathy and sensitivity. As an organisation, we’re proud to mention that our staff Ambassadors career aspirations generally benefit from embracing this unique opportunity to develop their respective skill sets in spaces that exist outside of their daily roles.
ADDITIONAL INFORMATION
Please note that this job advert may close early due to screening applications on an ongoing basis. We advise applying as soon as possible for your application to be taken into consideration at the early stages.
Additional information on our company policies including Gender Pay, Equality and Diversity, Company Benefits and our Candidate Privacy Policy can be found on our website.
Please note that as part of our process, we complete an enhanced DBS check, some roles may require further vetting. We are an inclusive employer and encourage applicants from all backgrounds. If you have any questions regarding this, please contact us on the details above.
Unfortunately, we are unable to provide sponsorship, please ensure you have full right to work in the UK prior to applying to our positions.
We are looking for a Senior Evidence and Evaluation Manager to work in a dedicated Impact and Evidence directorate, working at the heart of Youth Futures Foundation. You will be central to our ambition to create the largest repository of robust evidence and evaluations of what works to support young people into good jobs. In the directorate, you will work with two Heads of Evaluation and the Deputy Director and Director to ensure all Youth Futures’ investments are designed to provide robust evidence of what works.
The Senior Evidence and Evaluation Manager will primarily lead on the design, commissioning, and management of evaluations and evidence generation, including new large scale evaluation projects launching in 2025 as well as a portfolio of existing large-scale and complex evaluations.
You will also work with Impact & Evidence and Policy colleagues to help develop new programmes to improve the evidence base on supporting young people into good work by, for example, working with partners able to run larger scale trials.
This role can be based at any of our hubs located in London, Birmingham or Leeds. We currently operate a hybrid model of two-days per week in the office and three-days from home.
The young people we aim to serve – and the challenges they face - are all unique. We are looking to build a team that reflects this diversity. Our commitment to inclusion across race, gender, age, class, religion, identity, and experience forms the cornerstone of our work. We are an equal opportunities, Living Wage and Disability Confident employer and encourage applications from a diverse range of backgrounds representative of our communities. We offer a welcoming and inclusive workplace, where employees are encouraged to have a voice.
We are the national What Works Centre for youth employment, with a specific focus on marginalised young people.




The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
About Gaddum
At Gaddum, we treat everyone as individuals. We really get to know those we help, understanding their world to offer a range of support that’s right for them. Our promise of tailored support is made possible by our breadth and depth of knowledge, through our unwavering commitment to the local people of Greater Manchester.
Our experience listening to generation after generation, for nearly 200 years, has taught us the importance of considering not just the individual but also the relationships around them. Our innovative approach means we can, not only build resilience, but identify further risks and offer preventive support now and in the future. At Gaddum, we believe that by supporting individuals, we ultimately help support entire communities.
Our aim is to empower and enhance the lives of people in Greater Manchester.
Outline of service:
Gaddum and Manchester Mind have come together to provide a new and innovative service which will support people to leave inpatient mental health settings and return to their community with the support they need to recover and remain well.
As a team, we will deliver psycho-social interventions, advocacy, housing and welfare rights advice and peer support. There will also be tailored support to young people (those under the age of 25). All we do is underpinned by listening and ensuring people feel heard – because we know that when people are listened to, they recover. The team will be working with colleagues within the mental health, primary care, inpatient and community sectors.
Job Purpose of Senior Administrator:
To provide high quality administrative support to the Discharge from Hospital Team – this will be a team based between Manchester Mind and Gaddum.
Your role will provide much needed support for monitoring, data and evaluation requirements of the service and the management of inbound webform referrals (including outcome/ feedback forms on our case management system).
You will also respond to or delegate emails and voicemails to the service appropriately, requiring a good knowledge of the service. You will also support the Service Manager with the improvement and development of administrative and reporting functions.
Main Duties and Responsibilities
Administration and Project Support
• To complete specific tasks allocated through work plans and project plans, independently.
• To manage resources of the service, maintaining the resources folder, ultimately ensuring people have the right information where and when they need it.
• To amend and update resources as needed on Canva, developing and updating them as required.
• Support the development of communication materials including Easy Read Guides with support from Service Manager.
• To coordinate the arrangement of meetings, conferences and other events.
• To minute and keep a record of meetings as required.
• To manage the purchasing of service and employee resources as required using Gaddum finance processes.
• To curate online resources, internally and externally.
• To develop and maintain administrative systems as needed.
Reporting and Monitoring
• To compile data as requested to assist in the production of monthly and quarterly reports as requested following standard operating procedures
• To run reports as appropriate using agreed databases (such as, but not limited to, NHS and Local Authority) databases.
• To build, run and amend reports to meet changing reporting requirements.
• To ensure data relating to client contact are accurately recorded on our case management system (such as, but not limited to, referral and feedback forms).
• To use Microsoft Excel and any other appropriate system to review and manage reports in line with data reporting requirements.
• To input outcome monitoring forms accurately on to case management systems from a range of mediums including online forms, paper form and other formats as preferred by the client.
• In respect of data entry, identify and support the organisation’s migration into technological solutions that remove the need for third person data input.
• Ensure best practice Information Governance approaches are in place to maintain the best data management systems possible – ensuring compliance with the Information Commissioner’s Office and Gaddum’s Information Governance Framework.
Managing referrals and maintaining records
• Process inbound webform referrals, checking for accuracy, duplication and completeness of data.
• Support, alongside colleagues, the development of referral routes that align with service needs.
• Identify gaps in completeness of data for reporting requirements and develop solutions to address them going forward (e.g. identifying training options to upskill colleagues).
• Ensure best practice Information Governance approaches are in place to maintain the best data management systems possible – ensuring compliance with the Information Commissioner’s Office and Gaddum’s Information Governance Framework. Communication with clients and professionals
• Managing team inboxes, responding to emails as appropriate and delegating communication to appropriate colleagues.
• Respond to voicemails as appropriate, ensuring people receive a timely and professional response and resolving issues with as fewer contacts as possible.
• Contact clients for feedback, where appropriate, and accurately input feedback into outcome monitoring fields.
The client requests no contact from agencies or media sales.
Temporary Senior Administrator
Are you an experienced and organised administrator seeking a rewarding short-term opportunity in the charity sector? We are recruiting for a temporary Senior Administrator to support a dynamic and community-focused charity based in South London. This is a varied role covering key administrative functions, including facilities, visitor support, projects, HR, and finance.
Location: South London
Hours: 21 hours per week (Tuesdays, Thursdays, and Fridays, 10am – 6pm)
Contract: Temporary cover (short-term assignment)
Salary: £14ph
About the Role:
In this busy and rewarding role, you will be responsible for providing administrative support across a wide range of activities, ensuring the smooth running of day-to-day operations. Key responsibilities include:
Managing room bookings, contracts, and the organisational calendar.
Handling shared inboxes, phone enquiries, and welcoming visitors.
Administering health and safety records and facilities inspections.
Supporting project delivery, including setup, marketing, and monitoring.
Assisting with HR processes such as recruitment, timesheets, and training records.
Managing invoices, coding income/expenditure, and maintaining accurate finance records.
About You:
We are seeking a confident administrator with strong organisational and communication skills. The ideal candidate will have:
Proven experience in administrative roles, preferably within the charity or non-profit sector.
Strong customer service skills and experience managing public-facing enquiries.
Experience using accounting software and managing financial processes.
Proficiency with MS Office (Word, Excel, Outlook) and databases.
A proactive, solutions-focused mindset with excellent attention to detail.
Knowledge of equal opportunities and experience working with diverse communities.
Desirable Skills & Experience:
Experience in facilities management, including health and safety administration.
Previous experience handling project administration.
HR administration experience, including recruitment and onboarding.
If you are a skilled administrator with a passion for community-driven initiatives, we would love to hear from you!
To Apply: This is a temporary role with an immediate start so please apply online today.
Introducing Chance UK
Join Our Team
Do you believe every child deserves the chance of a better future?
We are a small organisation with a big ambition – to help every child flourish. The need for our work has never been greater and we are in an exciting period of growth in order to meet that challenge.
We provide a range of empowering services for children aged 5-13 and their parents and carers. We pride ourselves on developing evidence-based services, which put children at the heart of our work, and our services are designed to build social and emotional skills and resilience.
We know what we do works. We provide our unique support in a variety of ways and working at Chance UK puts you right at the heart of changing children’s and families’ lives. You will be a core part of our team, so it is vital you share our values and support our mission.
It is important that our team reflects the diversity of the communities we work with. We are actively seeking people from diverse ethnic backgrounds, disabled people, people who identify as male and people from LGBTQ+ communities. We are also keen to hear from those who have lived or professional experience of the issues we work on, including school exclusion and Special Education Needs and Disability (SEND).
We value our team through offering a range of benefits, including:
- 25 days holiday, plus bank holidays, 2 Wellbeing days, an extra celebration day and additional leave over Christmas
- Matched pension contributions up to 5%, entitlement from the start of your employment
- Maternity/paternity and shared parental leave
- Flexible working
- Enhanced Sick Pay
- Access to employee assistance programme
Please note that Chance UK is committed to safeguarding and promoting the welfare of children and young people and therefore our recruitment process for this post will include an enhanced DBS check.
Key Information
Reporting to: Senior Manager Finance & Resources
Employment type: Permanent Part-time
Direct reports: N/A
Hours: 18hours:45 minutes per week (0.5 FTE). Presence in the office will be mandatory during the first few weeks until the post holder eases within the role. Then the working pattern will switch to Hybrid working with a minimum of 1 day in the office.
Location: Office based in Islington. We are a hybrid-working organisation.
Start date: ASAP
Salary: £27,562.50 per year (pro-rata £13,781.25 per year)
Closing date: Sunday 9th March 2025
Interview:
First round of interviews (online): 21st March 2025
Second round of interviews (in-person): 31st March 2025
About the Role
We are looking for an experienced administrator with strong technical capability, who is extremely organised, has a can-do approach, and enjoys being busy. In this post, you will be responsible for the day-to-day administrative support of the management and programmes team.
Key to this role is supporting the Finance and Resources team that is committed to ensuring smooth operations.
Click to see the full job description and find out more about this role.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are looking for a proactive, organised, and detail-oriented Finance & Operations Administrator to join our dedicated Operations Team.
This is a varied and hands-on role, responsible for ensuring the smooth running of our finance, office, and building management operations. You'll work closely with all departments, our outsourced partners, and key stakeholders to support the daily functioning of the Society.
Key Responsibilities
Finance Support
- Prepare weekly payment packs for review by our outsourced accountants.
- Process invoices, expenses, and bank credits, ensuring correct authorisation and coding.
- Manage credit card expenses and out-of-pocket expenses via our online platform.
- Assist with debtors, creditors, and quarterly reviews with outsourced partners.
- Support the annual financial audit and maintain organised financial filing systems.
Office Administration
- Oversee office cleanliness and liaise with Facilities Management Receptionist as needed.
- Coordinate room setup, catering, and staff meetings.
- Maintain office supplies, stationery, and consumables, ensuring they are stocked and within use-by dates.
- Manage the Business Trainline platform and liaise with suppliers to review pricing.
Health & Safety
- Assist with Health and Safety administration, ensuring compliance with regulations.
- Act as a Fire Marshal and First Aider, conducting regular checks and maintaining supplies.
- Conduct monthly building health and safety checks and manage risk assessments.
- Provide health and safety inductions for new staff and contribute to policy development.
Building Management Assistance
- Support facilities management projects and liaise with contractors to resolve issues.
- Maintain key logs, coordinate building access, and manage handyman requests.
- Prepare tenant rent and service charge invoices and provide building inductions for new staff.
Key Attributes
- Proven 3+ years of experience in an administrative role, ideally in a similar environment.
- Strong organisational skills with attention to detail and the ability to prioritise effectively.
- Proactive and self-motivated with excellent communication skills.
- Proficient in IT, especially Excel, and experience using online expense platforms.
- Flexible and able to manage tasks under pressure while maintaining a high standard of work.
What We Offer
- Competitive salary and benefits package.
- A friendly, supportive and collaborative work environment with room for personal and professional growth through our training opportunities.
The Physiological Society is an equal opportunity employer. We are committed to actively promoting equality, diversity and inclusivity, creating an inclusive environment for all employees.
How to Apply
If you're a proactive and organised individual with proven administrative skills, we'd love to hear from you. Please submit a cover letter outlining why you’re the ideal candidate for this role
Please do not apply if you do not have the legal right to work in the UK.
The application deadline is 28 February but we reserve the right to interview strong candidates as they arise.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
Location:
Hybrid (most ASH staff go into our Vauxhall office 1-2 days per week. However, we are open to fully remote working for the right candidate). This is a UK-based role; applicants must have the right to work in the UK for at least two years to be considered. ASH is unable to sponsor working visas.
About us
ASH is a public health charity that works to eliminate the harm caused by tobacco. Smoking is the largest preventable cause of death and disease in the UK and accounts for half the difference in life expectancy between the richest and poorest in society. ASH is a trusted voice in health policy, and we are widely recognised for our impact, expertise and our collaborative approach.
About the role
In 2025, the government will pass landmark legislation via the Tobacco and Vapes Bill, making the UK the first country in the world to phase out the sale of tobacco to future generations. This is your opportunity to join an ambitious and high-performing policy team at a critical time to influence the policy direction on tobacco in Westminster, the NHS and local government. ASH has a small team, meaning that the successful candidate will have the opportunity to work across multiple areas and gain wide experience very quickly.
This includes supporting policy development around novel products such as vapes alongside efforts to reduce health inequalities by addressing smoking among groups experiencing disadvantage. Working in a fast-paced and dynamic policy environment, the Senior Policy Officer will be responsible for delivering ASH’s programmes of work to reduce smoking prevalence among people with mental health conditions and improve delivery of stop smoking support in the NHS. There’s no such thing as a typical day: the Senior Policy Officer could be involved in everything from leading on consultation responses or contributing to briefings for MPs, to running a webinar for NHS professionals. This will involve:
· Building relationships with key stakeholders in government departments, the NHS and other NGOs.
· Maintaining and developing ASH’s professional networks.
· Developing and writing briefings, reports and resources on a wide range of issues relating to smoking and vaping.
· Responding to government consultations to shape new regulations.
· Organising events and webinars.
· Staying up to date with the latest academic and wider evidence on policy issues relating to tobacco and vaping, developing expertise in ASH policy portfolios.
About the candidate
The successful candidate will be able to master a brief and get on top of any subject in sufficient depth to be an effective advocate. We encourage individuals to apply even if they don't meet every single criteria listed below, as we value potential, transferable skills, and a strong desire to learn and contribute to our team. The successful candidate will demonstrate:
- Experience (1 year minimum) in a policy related role for an organisation, government department, think tank or NGO.
- Experience of, or an interest in health policy.
- A strong academic track record/equivalent work experience and an ability to interpret academic evidence on complex policy areas.
- Ability to think strategically and identify opportunities for influencing and policy development and mitigate against risk.
- Experience of managing projects from start to completion.
- Excellent written and verbal communication skills and ability to communicate complicated messages authoritatively and clearly, to different audiences.
- Experience of building maintaining strong working relationships with contacts in organisations other than your own and ability to manage networks of organisations and individuals.
- High levels of organisation with an ability to work independently, manage multiple and conflicting priorities, manage projects effectively and identify and act on priorities.
Interviews
Interviews will be held at our office in Vauxhall on Monday 17th March, with a start date as soon as possible.
If cost is a barrier to attending a London-based interview, please let us know and we can help with booking your travel. Please let us know if you require any additional support or reasonable adjustments for the application or interview. We really want our process to feel accessible.
Those shortlisted for interview will be contacted by Monday 10th March. We apologise that due to the expected high levels of applications we may not be able to reply to all candidates. If you have not heard from us by this date, please assume you have not been shortlisted.
At ASH we are committed to ensuring our staff are representative of the diverse world around us and therefore we encourage candidates with a range of lived and professional experiences to apply. We particularly welcome applications from people of colour, LGBTQ+ people and disabled people. We will use positive action under the Equality Act 2010 to appoint from these underrepresented groups if two candidates are equally qualified.
Application Details
Please submit your CV and a covering letter via Charity Jobs.
The client requests no contact from agencies or media sales.
Are you enthusiastic, self-motivated, highly organised with excellent communication, IT and administration skills? This role provides the public facing element of our service, responding to Carers / professionals initial calls and emails effectively, providing information and connecting them with the right service. As well as dealing directly with Carers, the postholder will provide critical administrative support to the organisation and senior staff. This is an exciting opportunity to become part of a small, welcoming team who are passionate about making a real difference to the lives of unpaid Carers in Manchester.
This post is exempt from the provisions of the Rehabilitation of Offenders Act 1974, by virtue of the Rehabilitation of Offenders Act (exemption) order 1975.
Therefore if you are shortlisted you will be asked to disclose whether you have any previous convictions, cautions, reprimands or final warnings, regardless of whether they are “spent” or not.
Having a criminal record will not necessarily bar you from working for Manchester Carers Centre – much will depend on the type of job you have applied for and the background and circumstances of your offence.
For this post, an offer of employment will be subject to a DBS check.
We identify, respect, support and provide services to unpaid Carers, so that no Carer feels alone or unsupported.


The client requests no contact from agencies or media sales.
Team Administrator
Canterbury, Kent
£27,120 pa plus excellent benefits
35 hours per week
The Team Administrator is a crucial role at the Diocese, as you will provide senior administrative support to enable us to embed and maintain the Church of England’s National Safeguarding Standards to the highest degree as well as adhering to all other Safeguarding Guidance and Policies, in order to serve our member schools, churches, and children and young people effectively.
Reporting to the Diocesan Safeguarding Officer and working within the Safeguarding Team, you will provide administrative support for all areas of the team’s work, managing diaries, schedules and communications, along with taking accurate and comprehensive minutes or notes and following up on agreed actions.
As Team Administrator, you will act as first point of contact for the team, ensuring that all processes run smoothly and competently, and that all enquiries are managed sensitively, efficiently and effectively. You will have direct liaison with the parishes, other key partners and stakeholders, including survivors of abuse. It is therefore essential that all tasks are approached with empathy and sensitivity, particularly when interacting with survivors of abuse.
Educated to a good standard, you should have first class administrative and customer service skills, along with substantial interpersonal, communication and organisational abilities.
Experience of minute taking and excellent report writing abilities are essential, along with a background of working with and influencing a wide range of people at all levels of an organisation. Knowledge of basic database management is crucial, along with experience of providing Executive/Personal Assistant support to senior managers and Directors.
Previous experience of safeguarding, or of working in a safeguarding environment, would be desirable. It would also be beneficial but not essential for you to have an understanding of how the Church of England is structured along with an interest and empathy in the work and mission of the Canterbury Diocese.
You will be required to travel across the Diocese for meetings, so the ability to travel to remote locations and work flexibly is a necessity.
The Diocese of Canterbury Diocesan Safeguarding Team provides professional safeguarding guidance in line with the Church of England’s Safeguarding Code of Practice, House of Bishop’s Guidance, and the Church of England National Safeguarding Standards. A key aspect of the team’s role is to provide compassionate support to survivors of abuse in addition to safeguarding children, young people, and vulnerable adults, ensuring their voices are heard and their experiences are respected.
Canterbury Diocese is the oldest diocese in England, stretching from Maidstone to Thanet, the Isle of Sheppey to the Romney Marsh. We have 350 miles of coastline with historic ports and seaside resorts, alongside rural communities, market towns and commuter-belt urban developments. Affluent areas often sit alongside pockets of major deprivation, offering an exciting and challenging mission context.
At the heart of all we do is a vision of transformation for ourselves and our communities: no one can encounter God and remain unchanged. In the Diocese of Canterbury, we want to increasingly become a Christian community transformed through encounter with Christ, growing and overflowing to transform and bless the families, homes and communities we serve: Changed Lives, Changing Lives.
Closing date: 25 February 2025.
Salary Range: £39,640 per annum
Start Date: As soon as possible
Duration of Contract: Permanent
Location: Fauna & Flora, Cambridge.
Current policy offers partial remote working with the UK
Founded in 1903, Fauna & Flora International (FFI) is the world’s longest established international conservation organisation. Our vision is to create a sustainable future for the planet where biodiversity is conserved by the people living closest to it. We aim to do this through the conservation of threatened species and ecosystems worldwide, choosing solutions that are sustainable, based on sound science and take account of human needs. We have become a trusted entity in the world of conservation. Today FFI is active in over 40 countries.
We are seeking a highly organised individual with excellent executive assistance, organisational, communication and interpersonal skills to undertake a key coordinating and supporting role to Fauna & Flora’s Senior Leadership Team (SLT), Governing Council and Committees.
Your responsibilities will include:
· providing comprehensive executive assistance to SLT members, including diary management, booking complex travel and processing expense claims
· providing comprehensive logistical support to weekly SLT meetings, including collating agenda and papers, taking minutes, tracking decisions and following up on action points and approvals
· providing comprehensive logistical support to Council and subcommittee meetings
· enabling effective information flow between SLT and across the organisation
· facilitating the smooth running of the CEO’s office
You will have experience in a similar role supporting senior teams, Boards and/or committees. Used to working across teams, joining the dots and making appropriate connections, you will help to ensure everyone has the right information at the right time. With a proactive and pre-emptive approach to work and a positive solutions-oriented mindset, you will have excellent organisational and prioritisation skills and a highly methodical approach to work. The ability to take accurate, well-written minutes is essential, as is confidence in arranging hybrid meetings using appropriate equipment and technology.
You will be comfortable engaging with senior stakeholders, representing Fauna & Flora in a professional manner at all times and your excellent interpersonal skills will enable you to develop positive, productive working relationships. Committed to Fauna & Flora’s mission and values, you will be an excellent team player and enjoy working in a dynamic environment where the ability to respond swiftly to changing organisational and team needs is paramount.
In return, we offer the opportunity to work for a ground-breaking organisation at the forefront of global conservation, with generous pension contribution, attractive annual leave allowance, life insurance and salary exchange schemes. Our offices are located in The David Attenborough Building in central Cambridge, just a few minutes’ walk from glorious historic buildings and museums, the picturesque River Cam, the central market and shopping centre, and a host of cafés and restaurants.
This role is not eligible for sponsorship for a Skilled Worker Visa.
The closing date for applications is Sunday, 16 February 2025. Interviews are likely to take place during the week commencing Monday 24 February 2025.
Job Description
Job Title:
HFU Project Administrator
Location
RMC operates four branches located in Birmingham, Wolverhampton, Walsall, and Dudley.
The successful candidate will be based at the Birmingham site and will be required to travel to all branches as needed.
This is an in-person, on-site role with no hybrid or remote work options available
Reporting To:
Integration Projects Manager
Salary and benefits:
£23,000-£24,000 (dependent to experience)
Additional Benefits:
· Company-matched pension scheme
· Employee assistance program
· Health and wellness support
· Mental health resources
· Comprehensive training and opportunities for career advancement
Hours:
35 hours per week, Monday to Friday, from 9:00am to 5:00pm.
Contract:
Fixed term
Probation period:
6 months
Annual Leave:
21 days + 1 concessionary day and 8 Bank Holidays
About the Role
The Refugee and Migrant Centre is seeking a highly organised and detail-oriented HFU Project Administrator to join our Resettlement Team in Birmingham. This role is essential in ensuring efficient administrative support for the Homes for Ukraine (HFU) scheme, contributing to the smooth operation of the project and compliance with funders’ requirements.
RMC is a well-established charity with over 25 years of experience supporting refugees and migrants. Our services include immigration advice, education and employment support, welfare benefits guidance, and resettlement assistance. The HFU Project Administrator will play a vital role in supporting the delivery of our HFU services, helping newly arrived individuals integrate successfully into their new communities.
Purpose of the Role
The HFU Project Administrator will provide high-level administrative support to the HFU Management Team. This includes ensuring effective data management, preparing reports for stakeholders, and supporting the team in delivering high-quality resettlement services.
Main Duties and Responsibilities
Administrative Support:
- Provide secretarial and administrative support for the HFU Project Team.
- Serve as the key contact for internal communications related to the HFU service in Birmingham.
- Assist the Senior Administrator in meeting funding audit requirements.
- Maintain and update internal records and databases to ensure accurate record-keeping.
- Assist with the production of project materials, including newsletters, email templates, and leaflets.
- Manage general office tasks such as ordering stationery, filing, and archiving.
- Take minutes during team and stakeholder meetings when required.
- Manage diaries, arrange appointments, and book meeting rooms and conference facilities.
- Provide support for events as required.
Data Collection & Monitoring:
- Collect, manage, and present data from case recording and outcomes monitoring systems.
- Prepare reports for funders, stakeholders, and internal management.
- Support the Admin Lead with monitoring and evaluation, ensuring timely submission of performance reports for the HFU service.
- Ensure compliance with GDPR and data protection policies when handling client information.
- Suggest and contribute to process improvements for data capture and monitoring.
- Respond to ad hoc information requests as required.
Flexibility & Compliance:
- Support the overall aims of the HFU service by undertaking additional tasks as required.
- Maintain a flexible approach to work and adapt to the evolving needs of the project.
- Ensure all administrative processes align with RMC’s policies and funders’ requirements.
Person Specification
Essential:
- Minimum of 2 years of experience in a related administrative role, preferably in monitoring, evaluation, or data management.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office and Office 365.
- Strong attention to detail and organisational skills.
- Ability to manage multiple tasks and meet deadlines effectively.
- Experience in handling sensitive information and ensuring data protection compliance.
- Commitment to equality, diversity, and inclusion.
- Ability to work independently and as part of a team.
Desirable:
- Educated to degree level or equivalent experience.
- Experience in conducting primary quantitative data collection and entry.
- Understanding of housing and welfare services available to refugees and migrants.
- Experience working in a multicultural environment and awareness of challenges faced by newly arrived communities.
- Fluency in a second language relevant to refugee and migrant communities.
Terms and conditions of employment
The following conditions of service will apply:
Salary
£23,000-£24,000 (dependent to experience)
Location
Birmingham
Pension
RMC will contribute 3% of gross basic salary
Holidays
21 days per year plus public holidays pro rata for part-time post. Holiday entitlement increases to 24 days after 2 years and 29 days after 5 years
Hours of Work
35 hours per week (excluding lunch breaks).
Probation
This post will have a probationary period of 6 months
Notice
One month’s notice of termination of employment on either side.
Disability
We are committed to making every reasonable adjustment to the workplace or working arrangements so as to accommodate people with disabilities.
Enhanced DBS:
Employment in this post will be subject to a satisfactory police clearance being obtained. Because of the nature of the work for which you are applying, this post is exempt from the Rehabilitation of Offenders Act 1974 (exception) Order 1975 and you are, therefore, not entitled to withhold information about convictions which for other purposes are ‘spent’ under the provision of the Act.
Travel expenses
If travel around the Black Country is undertaken in your own vehicle for work purposes this can be reclaimed at the rate of 45 pence per mile.
Training
Commitment to supporting you to develop and upskill.
Flexibility
In order to deliver the stated aims of this post, a degree of flexibility is needed and the post holder may be required to perform work not specifically referred to above. Such duties will fall within the scope of the job within the appropriate pay grade. The job description will therefore be subject to periodic review with the post holder to ensure it accurately reflects the duties that are being performed.
What we hope you'll do next
We are keen to hear from all candidates whose skills and experience fulfil the criteria set out above. Please complete the application form, indicating where you first saw the job advertisement and demonstrating your professional fit with the role.
Equal Opportunities
We're an equal opportunity employer, which means we'll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and their passion for creating better outcomes, and we're committed to creating an inclusive environment for all employees.
Closing Date: Monday, 31st March, 2025
We reserve the right to close this vacancy early, if we receive enough suitable applications to take forward to interview prior to the published closing date.
Please note that RMC is not a sponsoring organisation. If your visa requires an extension within the next 12 months with the support of employer sponsorship, the Refugee and Migration Centre is unable to provide assistance with this.
About Bank Workers Charity
We’re the benevolent society supporting UK bank employees and their families. Each year we help thousands of people encountering financial, health, housing and wellbeing challenges with independent advice and guidance, case management, referrals to expert partners and grant giving.
About the Role
Our Grants Administrator is the first point of contact for clients. They administer grant programmes throughout the year ensuring excellent customer service: to liaise with individual clients; assess applications to make recommendations and decisions for approval; and identify clients who would benefit from further in-depth support.
About You
Our ideal candidate has an awareness of issues facing disabled, older or vulnerable people and services available within the wider community and experience of handling enquiries sensitively and with compassion across multiple channels such as telephone, email and post, ideally gained in the charitable and grant giving community.
You will have an understanding of the charitable and grant giving community as well as an understanding of safeguarding, confidentiality and data protection (GDPR) procedures.
What We Offer
We’ve put a lot of energy into being a great place to work. We’re proud of our supportive culture and commitment to equality, diversity and inclusion. There are plenty of learning opportunities, and as a wellbeing charity we aim to be a leader in wellbeing support for our people.
Our benefits include:
· 28 days holiday, plus statutory bank holidays
· 8% employer contribution to Bank Workers Charity’s pension scheme and up to 3% matched with employee contributions
· A wide range of employer funded wellbeing experiences through Heka
· Flexible benefit provision (including medicash plan, cycle to work, payroll giving and electric car scheme)
· Group Life Cover (three times annual salary)
· Weekly wellbeing half hour
· Employee Assistance Programme
To apply, please review the attached applicant pack, which includes the job description and person specification, and then send a completed application form, which includes a supporting statement outlining how your experience meets the criteria set out in the person specification.
Closing Date: 5.00pm, Monday 17 February 2025.
We are looking to interview on Tuesday 25th February 2025.
Bank Workers Charity is committed to supporting diversity and inclusion and welcome applications from all backgrounds and communities.
The client requests no contact from agencies or media sales.
The Global Leadership Foundation is a network built around its 44 Members, all former heads of government or other distinguished leaders with first-hand experience of the difficulties of political leadership. It is an independent, non-profit Foundation, which exists to support political leadership and good governance around the world by making available, discreetly and in confidence, the experience of those former leaders to today’s national leaders.
The activities of the Foundation are managed by a small London-based Secretariat.
Responsibilities of the Executive Administrator include:
Day to day administration of the GLF office and office systems
Maintenance of all GLF diaries, including co-ordination of the Chair’s programme
Management of the Chair’s UK correspondence
Dealing with inward communications on behalf of the Chair and Members
Support CEO and Projects Director with research and briefing materials
Management of the fundraising database and tracking of donors and donations
Administrative preparations for Meetings
Liaison with service providers
Management of travel and accommodation
To apply for this role, please send your CV and a letter addressed to our CEO, explaining why you believe you are a good fit for this role, and what you will bring to the small and dynamic team that runs the Foundation.
To apply for this role, please send your CV and a letter addressed to our CEO, explaining why you believe you are a good fit for this role, and what you will bring to the small and dynamic team that runs the Foundation.
Interviews will be conducted 3-5 March 2025
The client requests no contact from agencies or media sales.
Senior Marketing Assistant
Passionate about marketing? We are looking for a very capable Senior Marketing Assistant to support our Schools Marketing Manager.
A background in Education Marketing (schools/colleges/universities) is desirable, but not essential. On the skills front, we are looking for someone with experience in most, or all, of the following: social media posting, copywriting, content production (photo/video/text), web-site maintenance (preferably WordPress), Canva and/or the Adobe suite of products, PR, e-marketing via Mailchimp or CRM (currently HubSpot), Facebook and Google paid advertising, events/exhibitions, award-submissions and merchandise sourcing.
There would also be an element of administrative work including reporting, purchasing, record-keeping and liaison with both academic staff and senior managers.
You would be working on a whole host of different and exciting projects including all elements of the marketing mix and providing support with the execution of the marketing plans.
Closing date: 20 February 2025.
As the role is located at one of our business units, LVS Ascot, we are committed to safeguarding, Prevent Duty and promoting the welfare of children and young people ages 4 - 18. The successful candidate will be required to undertake an enhanced DBS check.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are seeking a Senior Database Officer to join our Data Team in the Operations department. This full-time position reports to the Senior Database Manager and will collaborate closely with a Database Officer.
As a key member of our team, you will play a vital role in maintaining the accuracy and compliance of our Donorfy database. You will maintain and enhance our Donorfy database, clean, process, and import data from various sources, provide database support to colleagues across the organisation, and collaborate with the Senior Database Manager on database development projects. You will be flexible, able to work under pressure and manage a busy and sometimes competing workload.
Operation Smile is a global nonprofit specialising in cleft surgery and care. We provide medical training, education and mentorship to surgical teams around the world, along with expertise, research and care through our staff and volunteers, working alongside local governments, nonprofits and health systems.
Working Arrangement: Collaborate with your colleagues in-person two days per week at our London office. Candidates must reside within a commutable distance of Greater London.
Job Purpose: Operation Smile UK seeks a passionate Senior Database Officer to manage the front end of its Donorfy CRM system. Working with the data team, you will promote effective CRM use across the organisation, ensuring efficient, regularly reviewed data management processes. Maintaining data accuracy and integrity is crucial, as is securely importing and exporting data to support various teams and provide insights to increase fundraising potential. This position presents a potential career path towards a managerial role for high-performing individuals.
Key Responsibilities:
1. Donorfy (CRM) Management
• Responsible for the front end day to day management of our Donorfy CRM.
• Set up and train new starters on the CRM
• Support and training existing staff to ensure effective use of the CRM
• Manage the flow of financial and non-financial data from third-party platforms and agencies, as well as direct income and data streams. This will include cleaning and preparing data, as well as importing it into Donorfy
• Undertake routine data cleansing and quality control processes to ensure the database is accurate, such as de-duplicating.
• Managing the data specifications and briefs for fulfilment agencies, including undertaking monthly quality analysis of data received from agencies
• Set up and manage Donorfy triggers, workflows and mail merges
• Liaise with Donorfy support, external agencies (MAST) and the wider team to further streamline any data-led processes
2. Financial Reconciliation
• Reconcile income processed and investigate any variances, including following up with fulfilment agencies, fundraising teams, platforms etc.
• Run monthly Gift Aid Claims for eligible single gifts and recurring gifts
• Produce various monthly reports, such as donation reports for fundraising teams and deferred income/restricted income reports to finance
• Produce and maintain the Donorfy custom accounts download
3. CRM Integrations
• Manage and maintain the custom API online income integration between Donorfy and Gravity Forms via the OSUK website
• Manage and maintain the Dotdigital email marketing integration
• Manage and maintain the Enthuse and Justgiving integrations
4. Reporting, Insight and Data Selections
• Support the Senior Database Manager to build/test reports and dashboards via SQL or Power BI to report on key performance indicators and targets
• Monitor existing Power BI reports set up each monthly to ensure they are accurate and report any fixes to the Senior Database Manager
• Run data selections for small-scale campaigns as required by the Senior Database Manager
5. Operational Support and General Tasks
• Backfill the Database Officer and Senior Database Manager roles in their absence
• Assisting the Senior Database Manager with SQL projects and automated workflows
• Keep procedure guides up to date for processes routinely undertaken
• Undertake quarterly audits on large gifts and gift aid declarations/claims
We are actively interviewing for this role on a rolling basis as suitable applicants apply. If you're interested in this role, it is advisable to apply as soon as possible.
Operation Smile UK (OSUK) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: OSUK is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at OSUK are based on business needs, job requirements and individual qualifications, without regard to race, colour, religion or belief, […], family or parental status, or any other status protected by the laws or regulations in the UK. OSUK will not tolerate discrimination or harassment based on any of these characteristics. OSUK encourages applicants of all ages.
As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. At Operation Smile UK, we see people first and foremost for their performance and potential. We are committed to building a diverse and inclusive organisation that supports the needs of all. As such we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We operate a hybrid work structure. We are proudly Disability Confident Committed employers. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. For help with your application please contact us (further details contained within the job description).
The client requests no contact from agencies or media sales.