Team Administrator Jobs

Winston's Wish is a national charity providing support to children and young people who are bereaved. Our vision is of a society in which children and young people don’t have to face grief alone.   

HR is a central function within Winston’s Wish and this role provides HR support and administration to all teams across the organisation, from recruitment and on-boarding, training and development, well-being initiatives through to co-ordinating the off-boarding process.

This is a busy and rewarding role as you will be supporting all teams across the organisation. No two days would be the same as you never know what HR queries will crop up. Working as a member of the Corporate Services Team, you will have a friendly and supportive environment to work in.  

This is a hybrid role, mainly working from home but with weekly visits to the office in Gloucester. There will also be occasional travel for company wide staff meetings which may not be in the Gloucestershire area, but for which travel expenses will be reimbursed 

MAIN RESPONSIBILITIES  

1. Working with departmental Directors and managers to set up job vacancies on our on-line recruitment portal and co-ordinate the recruitment process 
2. Issue offer letters, contracts of employment and other recruitment documentation 
3. Carry out DBS and referencing checks for new staff 
4. Set up mandatory on-line training for staff and ensure training certificates are filed on personnel files 
5. Using our HR system, set up new staff and maintain the HR system including setting up annual holiday entitlement and off-boarding exiting staff 
6. With departmental managers, assist in co-ordinating induction training for new staff including organisational HR induction 
7. Monitor and action e-mail enquiries on the recruitment and HR e-mail in-boxes 
8. Support the Director of Corporate Services and Strategic HR lead in ensuring HR policies and process are reviewed, implemented and followed by all 
9. Working with departmental managers to ensure the off-boarding process is followed including exit interviews 
10. Assist with the setting up and implementation of staff surveys 
11. Diary management for Leadership Team where required. 
12. Provide backup administrative support across the Corporate Services Team and organisation as and when required. 
13. Carry out any other reasonable tasks as discussed and agreed with line manager. 

 All Staff 

1. Contribute to the vision and mission of Winston's Wish; working with colleagues in all teams to meet the objectives of Winston’s Wish. 
2. Work to objectives, targets and work plans agreed with your line manager. 
3. Undertake specific projects and other ad hoc duties agreed with your line manager, fulfilling any deadlines, reviews and reporting procedures required. 
4. Take an active part in the one-to-one process and participate in training agreed with your line manager. 
5. Ensure the health and safety of all colleagues, volunteers and visitors in accordance with Winston’s Wish policy. 
6. Promote equality of opportunity and diversity in accordance with Winston’s Wish policy. 

PERSON SPECIFICATION:

Essential 

1. A team player who works flexibly to meet the needs of the organisation. 
2. Excellent organisational and time-management skills. 
3. Proven track record in dealing with confidential and sensitive issues. 
4. Ability to prioritise a busy work schedule and meet tight deadlines. 
5. To have a calm and practical approach to problem solving. 
6. Strong written and verbal communication skills. 
7. Excellent interpersonal skills. 
8. Strong IT skills. 
9. Ability to use own initiative. 

Desirable  

1. Previous experience of working in HR. 
2. Previous experience of using HR and recruitment platforms 
3. An interest in and understanding of bereavement in childhood. 

Information Governance Team Administrator
£30,318 pa plus excellent benefits
London WC1 and home-based
35 hours per week, full-time
Fixed-term contract for one year

As Information Governance Team Administrator you will provide administrative support to the Information Governance team, within the Digital Division of the College, which oversees Information Compliance, the College’s historical Archives, the records management function and information security (non-technical).

The Information Governance Team Administrator is a crucial role at the College as you will be the first point of contact for internal and external information governance enquiries and be responsible for providing advice on routine matters, whilst also providing day-to-day functional support to the team.

Reporting to the Head of Information Governance, you will be involved in supporting all aspects of information compliance and will help to embed the Information Governance framework, creating and promoting relevant guidance and practices.

You will assist the Archivist and Records Manager in the preservation and conservation of collections, undertaking archive accessioning, basic listing and cataloguing, whilst also supervising archive readers (appointment only service) and advising researchers on basic copyright issues relating to the college archive. You will support the Archivist and Records Manager with records management duties, such as providing administrative support for annual reviews, the off-site storage service and the college’s Microsoft EDRMS.  

Degree qualified or with a background in a similar role, you will have some previous experience of working in compliance, archives or records management and have a basic understanding of Data Protection legislation and PECR.

With a willingness to learn about information governance, you should have strong IT skills including Microsoft Office, along with excellent written and oral communication skills and the ability to communicate at all levels. You will also have an excellent attention to detail with a methodical approach to work.

You should have excellent interpersonal skills and be able to act independently without supervision for routine requests, confident in using your initiative to resolve problems, whilst understanding when to escalate issues appropriately. You will have excellent organisational skills with the ability to manage conflicting demands and competing deadlines, prioritising workloads. You will also be required to undertake manual handling.

Experience of responding to data protection rights requests along with experience of completing the NHS DSP toolkit would be desirable but not essential.

The Royal College of Paediatrics and Child Health sets and maintains standards for the education and training of all doctors working in paediatrics and child health in the UK. We advocate on child health issues at home and internationally. Additionally, through a variety of activities, the College influences the quality of medical practice for children in hospital and in the community. 

The RCPCH has more than 21,000 members and fellows and employs around 170 staff, most of whom work in our London office in Holborn. The RCPCH wants to represent all the communities we serve. Appointment will be made solely on merit. However, the College is particularly keen to receive applications from Black, Asian and minority ethnic candidates, and/or candidates with a disability who are currently under-represented at this level of the organisation. 

The College operates a flexible and modern working policy, whereby our colleagues work in the office for a minimum of 40% over a 4 week cycle and the remainder from home.

Closing date: 7 January 2024

Team Administrator

No. of Positions: 2, WaterAid International Programme Directorate is recruiting two Team Administrators for its Programme Support team and Programme Funding team.

Contract: Permanent, Full time

Salary: £25,393 - £26,663 with excellent benefits

Location: London, UK

Hybrid Working: A minimum of 40% of working time is spent face to face, either in London office, or as a result of external engagement or travel for WaterAid. WaterAid is located at Canary Wharf, London and this will be your location and contract base.

About WaterAid:
Want to use your skills in effective team support and administration to play a vital role in making clean water, decent toilets and good hygiene normal for everyone everywhere?

We need passionate, creative and dedicated people. In return, you will be encouraged and empowered to be yourself at your very best. Together, we will make a bigger difference.

Join WaterAid as Team Administrator in the Programme Support Unit to change normal for millions of people so they can unlock their potential, break free from poverty and change their lives for good. On top of that you'll be joining a 2020 Great Place to Work® award-winning organisation.

About the Teams:
The WaterAid Programme Support Unit (PSU) is a diverse, motivated, and fun group of technical experts, specialists, advisors, and managers, passionate about bringing sustainable water, sanitation and hygiene (WASH) access to the world's poorest and most marginalised people. PSU exists to coordinate organisational thought leadership on WASH, provide specialist support, normative guidance, learning, knowledge management, and planning, monitoring, evaluation and reporting support across the organisation, particularly to WaterAid's country programmes.

The Programme Funding Team Administrator is part of the WaterAid UK's Programme Funding Team within the International Programmes Department. The PF team contributes to WaterAid's mission by cultivating and securing income from donors for all of WaterAid's programmes globally. Within the PF Team there are four sub-teams: business development, bid management, restricted funding compliance and strategic funding. The four team leads, alongside the Head of PF, make up the PF senior management team. The team works across twenty country programmes in Africa and Asia and with WaterAid federation members in the US, Canada, Sweden, Japan and Australia.

About the Role:
As our Team Administrator you will support the management team to be their most effective by organising diaries, meetings and travel. You will play a key administrative function across the team, supporting with financial processes, managing office systems, visitor support, recruitment and staff onboarding, consultancy contracting and effective team meeting management and communications.

This is a great role to apply your significant general administrative and to build your executive support skills.

This is a varied role and will suit someone who thrives in a busy environment and across cultures and time zones, enjoys varied tasks, and has extremely strong administrative and time management skills.

About you:

• Experience in office and team administration and be adept with computer / IT systems (particularly Microsoft 365 packages).
• Your enthusiasm and proactiveness in getting tasks done, problem solving and attention to detail.
• Your excellent verbal and written communications skills.
• Your ability to provide support to both teams and individuals at all levels.

Closing date: Applications will close at 23:59 on 8th January 2024. Shortlisting and interviews may take place on a rolling basis and the application process will close if a suitable candidate is found before the advertised closing date.

How to Apply: To see the full job pack, please click 'Apply'. Please apply by submitting your CV and a cover letter in one document in either Word Document or PDF format.

In your cover letter, please respond to the following question in a separate paragraph of no more than 300 words: "What are the three most important 'ways of working' that should exist between and team administrator and the team/team's management that result in greater team effectiveness?"

Pre-employment screening: To apply for this post, you must be able to demonstrate your eligibility to work in the UK. All our vacancies require a basic Disclosure and Barring Service (DBS) check to comply with our Safer Recruitment policy.

Our Benefits:

• 36 days' holiday (including 8 Bank Holidays)
• Option to buy an extra 5 days annual leave
• We offer a generous pension plan with employer contribution of up to 10%
• Wide range of flexible and agile-working arrangement
• Season Ticket Loan
• Free annual eye tests
• Pay as You Give charitable giving scheme
• Enhanced Maternity and Adoption/Surrogacy pay, Shared Parental Leave and Paternity Leave
• Sabbaticals
• Volunteer Day

Our Commitment

Our People Promise:
We will work with passion and focus to ensure safe and sustainable water, toilets and hygiene are available to everyone, everywhere. WaterAid is a place of purpose - where people have a real commitment and shared responsibility for the impact we have. We are a global community with diverse backgrounds and perspectives, motivated by inspiring, stimulating work. We are determined to put the wellbeing of our people first, to be a place where people feel safe and able to contribute their voice and truly live our values.

Equal opportunities:

We are an equal opportunity, disability-confident employer and are dedicated to achieving the highest standards of diversity, equity and inclusion. We welcome applications from people of all backgrounds, beliefs, customs, traditions and ways of life. This includes, but is not limited to, race, gender, disability, age, sexual orientation, religion, national or social origin, health status, and economic or social situation.

Safeguarding:

We are also committed to protecting everyone we come into contact with. We have a zero-tolerance approach to abuse of power, privilege or trust across our global work, and any form of inappropriate behaviour, discrimination, abuse, bullying, harassment, or exploitation. Safeguarding the people and communities we work with, our staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities extremely seriously.

Team Administrator - Property Assistant, an excellent opportunity for an experienced administrator to join a wonderful Social Welfare Charity, supporting a busy Property Team. Head Office is based the West End and offers a Hybrid Working Pattern; 3 days a week office based, 2 days working from home.

As the Team Administrator (Property Assistant), reporting to the Head of Property and supporting 2 other members of the Property Department (Building Surveyors and Asset Manager), you’ll provide a wide range of property administration support across the team, ensuring the successful running of department and helping the team to deliver a property portfolio that is fit for purpose, well maintained and which provides a statutory compliant environment.

Key areas of support:

• Assist the Head of Property and Asset Manager in the day-to-day management of property portfolio; ensuring documentation and record keeping of the portfolio are maintained, and up to date covering areas such as rental income records, insurance policies, various property checks are carried out at properties to ensure statutory compliant.
• Provide support at Meetings and Property Committee Meetings, coordinating all meeting dates and times with relevant stakeholders, booking venues, providing meeting documentation e.g. agendas, minutes. Sending documentation to stakeholders before and after meetings. Taking meeting minutes and minutes are issued to all stakeholders.
• Assist the Property Department with project work, providing administration support across projects; assisting with the production of reports, project documentation. Keeping documentation up to date.
• Process invoices and record quotations. Invoices are processed, coded and sent for authorisation to the appropriate party based on the schedule of approval.

This Team Administrator (Property Assistant) role is ideal for an experienced administrator looking to transfer skills into the property sector, or for a Property Assistant to join a charitable organisation. You will have previous skills, experience and knowledge covering;  

• Extensive administration experience with a focus on accuracy, effective time management skills, able to prioritise and support others within a busy property team.
• Experience of diary management, coordinating with external stakeholders to arrange meetings and minuting at meetings.
• Experience of invoice processing and exposure to producing reports. Excellent communication skills both verbal and written to build effective relationships at all levels.
• Ability to develop administrative systems and processes, manage information and provide project management support.

Deadline: Rolling Recruitment, no set end date. If of interest, do apply ASAP. 

If you would like to hear more about this opportunity, please apply or call for more information and we’d be very happy to discuss your skills, experience, and the role in more detail.  

'Angela Mann Recruitment' is a specialist Charity & NFP Recruitment Agency, with extensive experience and knowledge of working within the sector. We match individuals to roles based on the required skills and experiences requested to fulfil a position, regardless of age, disability, gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. 

An exciting opportunity to join the Royal College of Obstetricians and Gynaecologists’ (RCOG) Events Team, supporting the organisation of over 120 events and courses annually.

About the role

In this role, you will be responsible for providing proactive and efficient administrative support to the Events Coordinators and Events Managers, supporting the delivery of virtual and in-person events and courses.

Acting as first point of contact for our event delegates, you will oversee the events inbox and provide customers with a consistently high-quality service. You will be responsible for all aspects of delegate registration, handling payments and management of all delegate queries. You will also be responsible for provision of effective support during for virtual and in-person events.

Using registration software, you will support the set-up new events, as well as creating core documents including delegate lists, badges, feedback forms and speaker material as required for each event. Maintenance of good records of all events is essential as part of this role.

About you

As the ideal candidate, you will have:

• Experience of working in an office environment or an understanding of working in an office environment
• Strong organisational and administrative skills
• Ability to prioritise, plan, pay careful attention to detail and work to deadlines
• Flexibility and adaptability
• Ability to work under own initiative and as an efficient team member

Benefits

As a key member of the team, you will be located in our offices in London Bridge when required.  We offer a friendly, values led working culture with an excellent benefits package that includes:

• Agile and flexible working
• 25 days annual leave, plus bank holidays and office closure from 25 December to 1 January
• Up to 10% employer pension contribution after probation
• Enhanced occupational Maternity, Adoption, and Shared Parental leave policies
• Interest-free bike, season ticket and technology loans after probation
• Tailored Learning and Development and study leave
• Affinity staff networks
• Free lunch (onsite only)
• Employee Support Service counselling
• Life Assurance Scheme
• Lifestyle discounts

We believe that diverse teams will deliver the best outcomes for women's healthcare and we strive to be an inclusive employer. We are therefore looking for candidates whose backgrounds, experience and identity enhance the diversity of our existing team. We are particularly encouraging applications from underrepresented groups at the College such as those from black, Asian and minority ethnic backgrounds and those with a disability. To find out more, please see our Diversity Policy and Equal Opportunities Policy.

[We are only accepting applicants with a right to work in the UK; we are unable to sponsor people requiring a work visa]

About us

The RCOG is a professional membership association dedicated to improving women’s health care across the world. We do this by setting standards for clinical practice, providing doctors with training and lifelong learning, and working with partners to advocate for women’s health and health care across their life course. We are a global leader in this specialist area, supporting 16,000 members in the UK and internationally. We are a values-led organisation placing high standards, innovation, openness, inclusiveness and trust at the centre of all we do.

About Us
We’re an independent charitable foundation funded by Lloyds Banking Group. We work in partnership with small and local charities, people and communities, changing lives and working towards a more just and compassionate society.
We are now looking for an Administrative Support Officer to join our team on a full-time, permanent basis.

The Benefits

• Generous annual leave (25–30 days pa plus statutory days)
• Pension scheme (up to 13% contribution by the Foundation)
• Private medical insurance that includes dental, eye care and mental health (on completion of probation)
• Comprehensive training and development plan and dedicated budget
• Employee assistance programme
• Season ticket loan
• Cycle to work scheme
• Flexible working (part-time, home working, compressed hours, job share etc.)
• Volunteering opportunities (two days per year)

We’re committed to supporting every one of our team members to achieve their full potential as we understand that every single person working with us is vital to both our success and the success of the organisations we support. That’s why we prioritise your development as well as providing flexible working options and volunteering days. So, if you’re ready to engage with a variety of people and make a real difference, read on and apply today!

The Role
As an Administrative Support Officer, you will work with Lloyds Bank Foundation’s People and Communities team to coordinate, manage and monitor internal and external activities, working closely with the PA to the Director of Communities and support to the Communities Team.  The People and Communities team are working with six local areas to strengthen small community led organisations and find new ways of designing and resourcing services so that people facing complex issues get the support they need, when they need it and in ways that work best for them.

You’ll be an energetic and motivated member of the team, who is unphased by working to deadlines or under pressure and has a good eye for detail, enabling us to deliver our emerging programme of work with excellence.

You will act as a first point of contact for the team and will be proficient in handling enquiries and issues in a friendly, professional and efficient way. You will also have previous experience of organising and delivering multiple meetings/workshops simultaneously.

Additionally, you will:

• Provide administrative tasks to support the team
• Organise events, workshops and meetings
• Work with colleagues on communications such as newsletters and presentations

About You
To be considered as an Administrative Support Officer, you will need:

• Excellent written and verbal communication skills
• Strong organisational, administrative and prioritisation skills to work effectively on own initiative to resolve issues/enquiries and manage multiple tasks
• Excellent time management skills to plan and prioritise workload
• Impeccable attention to detail, organisational skills and ability to manage your own time and workload across a number of workstreams, delivering on deadline and on budget
• Commitment to equal opportunities and to tackling disadvantage and willingness to uphold the Foundation’s values in all areas of work

The Foundation is committed to making our recruitment practices barrier-free and as inclusive as possible for everyone. This includes making changes such as providing note takers during interviews, additional time given for assessments and allowing candidates to use specific accessibility software so that Disabled people or those with long term health conditions can fully participate. We have Disability Confident Employer Committed status which guarantees an interview to Disabled people who meet the essential recruitment criteria.

If you are not able to use our online application system and you would like to apply in a different way, such as having the application form in a Word format or if you would like to submit your application as a video, please contact our HR team to explore this further. Please refer to our website for more information.

The Brent Centre for Young People is looking for a dynamic and committed person to take control of the Centre’s building facilities and provide clinical administration to the Centre’s Private Service.

The Brent Centre for Young People is a charity based in North West London that provides psychotherapeutic treatments to young people aged 11-25 years, who suffer with emotional and mental health difficulties. The Centre has an international reputation for clinical work and research and delivers world-leading evidence-based practices to young people across North West London. In 2021-22, through its in-house and outreach Services, the Brent Centre helped over 700 young people to be healthier and better prepared for adulthood.

The suitable candidate will have at least three years’ experience of supporting a Senior Manager and clinical and/or general administration. The applicant would be committed, enthusiastic, confident in Information Technology, able to deal with building contractors, maintain a client database, a good team worker with good client focus skills, reliable, adaptable and flexible. He/she would have excellent organisational, communication and interpersonal skills, to produce work of a high standard, demonstrate a high level of professionalism and confidentiality, and be able to manage own work to meet deadlines. The post requires sensitivity to the needs of young people with emotional difficulties and the nature of therapeutic work. Experience with young people or with mental health is advantageous. 

The candidate will have excellent skills, when carrying out duties of the post.

Last date for applications: Open until post is filled

Ince Benet, is a newly refurbished Retreat and Prayer Centre, owned by The Augustinian Sisters and is part of the Ince Blundell Hall Estate, Merseyside.

Our ten bedroomed retreat house it is an ideal venue for individuals and groups looking residential retreats, quiet days and well-being days. 

We are looking to appoint a Retreat Administrator with an understanding of the Christian faith who will coordinate the day-to-day functioning of Ince Benet, promoting, marketing and budgeting to make it a venue for courses, retreats and overnight accommodation ensuring it maintains its unique character and caring ethos.

 You will need to possess excellent marketing, networking and leadership skills whilst being sensitive to the variety of needs for all those seeking a. place for retreat and Christian spirituality in its various forms.

Although being resident isn’t a requisite part of the job, this is an exciting opportunity for someone who is considering a sabbatical or who would be interested in developing their own spiritual life alongside the distinctive nature of Ince Benet as a place of prayer, retreat, discernment and hospitality.

Your duties will vary with each assignment but will include: customer service; data entry; typing; filing; and MS office use. Assignments will be offered to meet the needs of the business, with details of the role and the required skills, hours of work, length of assignment, and reporting line, provided at the time. Adapting to each role and maintaining your professional skillset and availability for The Children’s Trust will be key.

Staff benefits include free shuttle bus, and more… Read more below.

Role Requirements

Duties and Responsibilities can and will vary from each assignment and will include the following;

• Supporting the requirements of the individual teams for each assignment.
• Handling incoming enquiries and communicating with external stakeholders in a professional
• and welcoming manner.
• Minute taking for various meetings and audio typing on an ad-hoc basis.
• Provide efficient and flexible administrative support to teams.
• Arrange visits for external visitors, including: notifying reception; arranging car parking; informing
• relevant staff members; “meet and greet”; and escorting visitors where required.
• With experience of working in a complex environment, across a large and diverse workforce, you will be exceptionally organised with a high-level of attention to detail. You will naturally possess excellent inter-personal skills, and an ability to consult and positively engage with key stakeholders across the organisation.
• Manage incoming phone calls and voicemail, taking messages and disseminate information
• appropriately.
• Scan and distribute relevant information where required.
• Format professional, high quality documents, proof prior to being sent off for approval.
• Input data and any other relevant information into organisational databases / systems.
• Carrying out general administrative duties such as typing, posting, filing letters and documents.
• Diary management.
• Arranging meetings, including: booking of rooms and refreshments, organising agendas and
• attendees.
•  

Interview Date: TBC

Terms and Conditions

PLEASE NOTE: The Children's Trust Application Form MUST be completed and submitted, for your application to be considered. As part of the shortlisting process, gaps in employment will be examined and further explored during the interview process. 

Strictly no agencies, please.

As we often receive high levels of applicants for our roles, we regret that we will only be able to contact those applicants who are shortlisted for interviews. Therefore, if you have not heard from us within 2 weeks of the closing date, please assume you have not been shortlisted for an interview on this occasion.

About Us

The Children’s Trust is the UK’s leading charity for children with acquired brain injury, providing expert rehabilitation, education, therapy, and care at our national specialist centre in Tadworth, and to children and their families across the UK, via our Brain Injury Community Service.

Boasting a beautiful 24-acre site in Surrey, we are located just outside of London, close to the M25 (accessible via Junction 8, A217 to Tadworth) and easily accessible via National Rail, by way of: Clapham Junction, Sutton, and Epsom.

Staff Benefits

The work we do is highly rewarding, and in addition to an attractive salary, we offer a valuable range of benefits, including, adoption pay, time off for fertility treatment, enhanced paternity leave, paid carers leave, time out days for those experiencing menopause symptoms, time off for gender reassignment.

We also offer additional annual leave days for those with long service, with entitlements ranging from 35 to 41 days (including bank holidays) depending on your length of service.

Other benefits include free on-site parking; a staff shuttle service from Coulsdon South, Epsom and Sutton train stations to Tadworth Court, subsidised cafeteria, on-site staff accommodation (subject to availability), the ability to retain your NHS pension (where applicable) or the opportunity to join an alternative scheme, and the opportunity to develop your career in a supportive and collaborative environment.

Rehabilitation of Offender’s

We comply with the Disclosure & Barring Service (DBS) code of practice and have a written policy on the recruitment of applicants with criminal records, both of which are available on request.

NHS Covid Pass

The Children’s Trust has a duty of care to minimise the risk of all infectious diseases to the vulnerable and extremely vulnerable children and young people in our care, as well as our employees and volunteers. As a result, we require staff to provide a valid NHS Covid Pass (or proof of Covid vaccinations or medical exemption) for all roles at Tadworth Court and in the Brain Injury Community Service. We also expect staff to have taken or be willing to take relevant immunisations required by the role to protect them against infectious diseases, (unless you are medically exempt).

Equal Opportunity Employer

To help us achieve our ambition to give children and young people with brain injury and neurodisability the opportunity to live the best life possible, we want to accurately reflect the UK’s diverse population. We want equity, diversity, and inclusion to be at the heart of everything we do, and our people, services, and culture to reflect the diverse needs of all. Through our diversity and inclusion strategy, we have made a commitment to increase the diversity of our charity and create an inclusive culture. We have networks across the organisation working to ensure that these aims are met - including an LGBTQIA2S+ group, Ethnic Diversity Group, and Spark – our broad EDI group. Read more about our EDI work here. We welcome applications from all who share our ambition regardless of background. We will strive to ensure that any reasonable adjustments are made in respect of interview and working arrangements.

Online Searches

In accordance with statutory safeguarding and child protection guidance, online searches will be conducted for shortlisted candidates before interview. The online searches will be conducted by a person who is independent of the interview and selection process and will focus on relevant information returned via searches of the candidate’s name (and variations thereof). Social media searches will be limited to professional platforms such as LinkedIn. Any concerns relating to suitability for work with children and young people will be forwarded to the interview panel, for discussion during the interview.

Job Title: Administrator

Location:  Remote working (Home based)

Qualifications:                                     University Degree

Responsible to:                                  Director

Salary:£28,000

Hours: Full time (35 hours per week)

About React:

React – Rapid Effective Assistance for Children with potentially Terminal illness is a dynamic charity working to improve the quality of life for children with life-limiting illnesses living in financially disadvantaged households throughout the UK. Our work is unrivalled by any other organisation and our passion and belief that every child should have comfort, dignity, and the opportunity to participate in life as fully as possible is our driving force.

The Job, in a few words:

Reporting directly to the Director, this role will support our small team working with React families and donors.  We encourage our staff to get involved with all aspects of our work and candidates must be literate, logical and have sympathy for the cause. Good writing skills are essential. To succeed in the role you must be a self-motivated team player who is happy to roll up their sleeves and get on with the job.

SUMMARY OF ROLE AND REQUIRED SKILLS:

Working directly with our families and donors you will be responsible for a variety of administrative tasks and must have:

• Ability to work on your own initiative

• Excellent communication and interpersonal skills

• Strong literacy skills are a must

• Good computer skills including Word, Excel and Outlook

• Flexible and pro-active approach

• To operate within the ethos and culture of React and promote our values

KEY RESPONSIBILITIES:

• To summarise family applications

• To liaise with families and healthcare professionals

• To make grant awards to React families and process payments

• To enter data on databases and maintain accurate records

• To assist with the preparation and writing of new fundraising applications

• To identify and research funding opportunities as requested

• Be a collaborative team-player who is willing to learn all aspects of React’s work

SKILLS, QUALIFICATIIONS, EXPERIENCE AND ATTRIBUTES:

• Educated to degree level

• Excellent administrative and time management skills

• Intelligence, organisation and creativity

• Ideally at least two years work experience

This is a unique opportunity for a skilled administrator to join a lively, growing team in an emerging field. You’ll report to our Program Manager and support her with all aspects of grant administration, as well as providing administrative support for events, and for our Executive Team. 

‍The responsibilities of the Program Administrator role will include:‍

• Ensuring information about our grant calls, events and hiring rounds reach our audiences by updating our website, sending Mailchimp campaigns and reaching out to our networks in a variety of ways
• Responding to inquiries about our grant calls and events, and identifying FAQs to be published in our communications for the future 
• Initial grant application screening, including checking declared conflicts of interest and assigning grant applications to the review team 
• Undertaking routine due diligence enquiries for grant applications 
• Supporting the review teams and grantmaking committee by ensuring they have access to the documentation they need
• Making sure all documentation is complete, systematically named, and in the right place
• Booking venues and catering for our events, managing bookings, and supporting the delivery of online and in-person events
• Routine financial administration such as ensuring documents and receipts are uploaded to our online system 
• Booking transport and accommodation, and arranging some meetings for the Executive Team

‍The successful candidate will be expected to learn about all aspects of grant management, and about current priorities in Cooperative AI. We expect the focus of the role to develop over time, and for progression opportunities to emerge.

Your new company
This organisation is state-funded schools and fee-paying private schools operating in England. It is one of the 10 largest charities with the most employees in the UK, with central offices in Peterborough, London and Salford. It is governed by a board of trustees and run by an executive team.

Your new role
To provide first point of contact for visitors to the London office and on the United Learning main telephone number. This position will ensure the London office runs smoothly, providing administrative support.

What you'll need to succeed

• Good knowledge of Microsoft Office, particularly Outlook (including Outlook Calendars), Word, and Excel.
• Competent in the use of various types of IT including Teams/Zoom etc.
• GCSE Standard or equivalent.
• Administration and typing skills.
• Excellent organisation, time management, communication, and team-working skills.
• Excellent telephone manner and interpersonal skills.
• Friendly manner.
• The ability to work under pressure, prioritising, and meeting deadlines.
• Flexibility in dealing with an ever-changing workload is essential.
• Attention to detail is imperative for this role.
• Good team player.
• Answering external/internal calls for both the London and Peterborough Office and dealing with appropriately.
• Checking Group email enquiries and forwarding to the relevant person/team.
• Dealing with all incoming and outgoing post and distributing them to relevant departments in a timely manner.
• Meeting and greeting all visitors.
• Managing meeting room calendars and room requirements for those using the meeting rooms, i.e. booking lunches, video-conferencing, whiteboard, arranging refreshments to ensure everything is in place for meetings.
• Managing hot-desk bookings to ensure desk availability for all those visiting and working in the London office.
• Booking taxis for staff in the London Office.
• Arranging hire cars for staff.
• Maintaining stationery/kitchen stocks.
• Maintaining general office housekeeping to a high standard and liaising with the cleaners for any issues.
• To liaise with the Landlord/suppliers regarding any facilities issues to ensure smooth operation of London Office for all staff and visitors.
• Ensure the London office meets H&S regulations by working closely with the Executive Assistant to the CEO, the Group H & S Manager and Landlords.
• Central Office premises invoices – setting up new suppliers, raising purchase orders and processing invoices.
• General administration as required to include printing name badges, printing and collating conference papers and travel arrangements.
• Assisting the Estates Capital Accountant with Estates Finance related issues such as setting up new suppliers, raising purchase orders and processing invoices.
• Holiday cover for team members.
• Other duties as requested by the Executive Assistant.

COMMUNICATIONS AND WORKING RELATIONSHIPS

External:

• External suppliers – stationery companies; caterers, photocopier supplies and Landlord.
• Board members, trustees and all other visitors who come to the London office via reception, including assisting with taxi bookings.

Internal:

• All staff within the central office and schools are either by telephone or face-to-face.

What you'll get in return
Flexible working options are available.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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Team Up is looking for a dynamic individual to facilitate teams of inspirational volunteer tutors to help transform the life chances of pupils from disadvantaged backgrounds.  For this role you must have experience of working with children in an educational setting.

Terms & Conditions

• Salary: £27,000, F.T.E c. 40 hours per week

• Contract type: Maternity Cover (4 -6 months)

• Start date: January 15th 2024

• Interview date:  January 4th 2024
   

About Team Up

Team Up works to reduce the widening attainment gap in education by helping underachieving disadvantaged pupils double their expected progress and improve their future prospects. We do this through inspirational volunteer tutors, with the support of qualified teachers.

We work over academic school terms with approximately multiple partners (schools, other charities and universities) in each term to deliver our 12 week small group tuition programme in maths and English.We recruit  and train volunteers to tutor our pupils, and facilitate each tuition session in schools in order to support pupil confidence and academic attainment. 

About the role

This is a demanding and exciting role for a multi-skilled individual looking to gain experience in programme and people management and understand more about working within the charity sector. You will have the opportunity to see every aspect of our programme delivery and gain broad experience over a short period of time. 

In this role you will be responsible for taking a group of schools, their pupils and volunteer tutors through the programme from start to finish, and for ensuring the programme genuinely makes a difference to those participating. 

Team Up is seeking someone with ambition, high expectations and attention to detail, keen to develop themselves in an environment that rewards entrepreneurship and accountability for results. If you are committed to making a difference to young people and to your own development, this is the role for you.

You will be joining a small team of staff in a fun and friendly environment where we work hard for the mission and for each other. We We look forward to welcoming you on board.

Key Responsibilities:

1. Programme Delivery during term time

• Liaising with schools and teachers to ensure quality delivery and excellent communication

• Facilitate delivering tuition sessions across London (we aim to distribute school portfolios across our team in a way that’s geographically convenient for everyone)

• Supporting pupil management to ensure session engagement

• Supporting tutors to deliver improved academic attainment for pupils

• Supporting tutor training to deliver effective tutoring

• Managing the administrative work for each school under your supervision

2. Monitoring and Evaluation

• Monitoring and evaluating the impact of the programme on stakeholders

• Developing strategies to maximise impact with our support

• Writing partner reports, at half term and end of term, with impact data and insights for the programme

3. Tutor Recruitment

• Supporting in any way with tutor recruitment processes e.g. organising volunteer interviews, assisting with completing DBS checks, updating any volunteering adverts

4. Administration

• Assisting with administrative tasks to aid with programme delivery

• Any other reasonable requests made by your line manager

Key Skills and Attributes:

Candidates for this role will have the following skills and attributes:

Essential

• Experience of working with children in an educational setting

• A strong academic track-record with a degree in any discipline

• Excellent organisational skills

• Confidence working with external stakeholders and young people

• Interest in collecting and using data to drive results

• Experience of working in a team to solve problems

• Strong interpersonal skills

Desirable

• Experience of monitoring and evaluating performance data

• Experience of managing relationships with external stakeholders

• Experience of working with and developing young people

• Willing to work Saturday mornings

Application process

There will be a two-stage interview process, with the first round consisting of two members of the team and the second round being an informal 1:1 with Team Up’s CEO. 

You must obtain the right to work in the UK. Furthermore, all Team Up staff require a DBS check which we will obtain on your behalf before you commence work with us.

If you would like to apply for the role, please send a cover letter explaining how you feel you fit the requirements of the role and your preferred start date, alongside your CV.

Interviews will be held on January 4th or 5th 2024 online, but applications will be reviewed on a rolling bases, so we strongly encourage you to apply as soon as possible if you are interested.

CCS Adoption is a Voluntary Adoption Agency and registered charity. Continuously Rated ‘Outstanding’ by Ofsted (for over 11 years), we find permanent, loving homes for children who are waiting to be adopted. We also offer a wide range of post-adoption support services for adoptive families in the region through The Centre for Adoption Support & Education. We are committed to maintaining this high level of performance and developing further the innovative services we provide for children and adoptive families.

This is an exciting opportunity to join our team.  You will be working as part of the administration team to provide a high level of admin support to Social Work and Therapeutic Services. Ensuring excellent communication and confidentiality is maintained with all families and both internal and external partners.

This role is pivotal in the assessment of prospective adopters and the placement of children and onwards through to post adoption support for children and families. If you are an experienced, enthusiastic administrator looking to be part of a children’s charity then please apply.

We provide a range of generous staff benefits:

25 annual leave days (On a Full Time basis), statutory bank holidays plus additional 2 days over Easter, an additional day in May and the office is closed between Christmas and New Year. As an employer we take the Wellbeing of our staff seriously, we also provide access to the Cycle to Work, Eye care schemes and an Employee Assistance Programme.

CCS operates a hybrid working policy, so location will be part based in our South Bristol office.