NetSuite Administrator

1 Year Fixed Term

Circa £44,094 per annum

IPPF is a global service provider and a leading advocate of sexual and reproductive health and rights (SRHR) for all. We are a worldwide movement of national organisations working with and for communities and individuals.

This is an exciting opportunity to work within IPPF Finance and Technology division and be involved in the implantation and embedding of a new system within IPPF. The role will provide system administration support to the IPPF Secretariat-wide implementation of NetSuite OneWorld.  The system includes, CRM, SRP, Finance, Advanced Inventory, Grants Management and Adaptive Budgeting modules. Post implementation it will take responsibility for the management of the system Secretariat wide which will include co-ordinating Regional Administration, collating feedback from the Regions, monitoring usage and analysing issue patterns, identifying new requirements and much more.

If you are interested in being part of this change project, you will have a degree or equivalent relevant work experience in Accounting and Finance. It is vital you have vast experience with NetSuite and as a minimum you will have the all the NetSuite certifications which are detailed in the job description. You will need strong knowledge of customisations, workflow development, Database management and scripting/SQL would be an added advantage. If you have worked in a global matrix organisation and this sounds like you, we would love to hear from you.

CVs will not be accepted.  For further information and an application form, please see our website or contact Human Resources, IPPF, 4 Newhams Row, London SE1 3UZ Tel: Application form available in Large Print, Audio or Braille. We regret only shortlisted candidates will be acknowledged.

Closing date: 4 February 2020

Interviews: Week commencing 10 February in London 

Applications are particularly welcome from candidates openly living with HIV/AIDS. IPPF is committed to equal opportunities and cultural diversity. Candidates from all sections of the community are welcome to apply. However, before offering the job to you, we will require proof that you have permission to work in the UK. This requirement will apply to all applicants irrespective of their nationality.

The Role

The Programme Development Administrator will support the frontline disability inclusive development work of the CBM UK Programme Development Team in a wide range of tasks. Particular tasks include supporting programmes systems and processes (financial, data and knowledge management), supporting funding proposals and providing general administrative support to the Programme Team e.g. meeting, travel and event logistics management.

Based:  CBMUK office is currently in Oakington, Cambridge, but moving to Mercers Row, Newmarket Road, Cambridge, in the first quarter.

Reports to: Programme Finance Manager

Hours: 30 hours per week (options to work hours over 4 or 5 days).

Key criteria for success

Within 6 months, the Programme Development Administrator will:

· Be working to clear and agreed objectives and plans

· Have a good understanding of CBM UK programme systems and procedures, and how these contribute to CBM UK’s organisational strategy as well as its accountability to donors

· Acquire close familiarity with CBM internal systems and Standard Operating Procedures (SOPs), including planning and reporting formats, ‘NAV’ accounting system and SharePoint

· Have built up strong, mutually accountable, relationships within the Programme Development Team and with other internal stakeholders and within the CBM federation

· Be providing timely, clear and accurate support to colleagues, particularly the Head of Programmes, Head of Programme Funding, Programme Finance Manager and Programme Managers

The Programme Development Administrator (PDA) will ensure quality support for the smooth running of the project and financial management and data coordination systems to help realise quality programmes for CBM UK.

1. Support for Programme Systems (75%)

a. Work with PD staff and other teams to improve systems as the organisation transitions to a more streamlined ‘CBM Global’ network, providing the opportunity to set up new and simplified systems and processes for project monitoring, financial and data management.

b. Be the ‘Go to’ focal person, working closely with Programme Finance staff, for specific project financial management and monitoring related processes and reporting. Tasks include funding transfers and variations, budget monitoring and reporting and responding to queries on budgets and expenditure.

c. Support the Programme Managers (PMs) on project approval processes and the finalisation and filing of standard cross- organisational, CBM Global, Project Agreements / Contracts.

d. Coordinate Support for CBM entities overseas in uploading correct project, partner and donor data on the accounting system for each new project. Review and verify the system entries and amend if necessary. Support project monitoring related processes and reporting including project approvals and workflow.

e. Provide clearly articulated orientation and training to PMs and Senior Programme Officers (SPOs) on programmes systems and processes as required. Make updates to the PD Team Systems Handbook on an ad hoc basis as systems are revised. 

f. Monitor the correct and timely entries by PMs and SPOs of critical project information on CBM UK’s server and in the longer term, facilitate the transfer of project data to a new database

2. Support Programme Development Team administration (25%)

a.  Provide ad hoc / surge administrative support to the Head of Programme Funding to assist in the development of high quality funding applications to institutional donors (e.g. collation of project data or information, on-line research, proof reading of drafts).

b.  Organise arrangements for CBM UK hosted events such as internal and external meetings, (including note taking), training courses, team travel and (remotely) international workshops

c.  Ensure timely submission, signing and scanning of timesheets by the PD team. Carry out analysis of time allocated to specific programmes and compile monthly reports for managers.

d.  Carry out other duties as required by the Director, or Head of Programmes.

For full details, please download the recruitment Pack

WLM has been doing extraordinary, pioneering work since 1887. Our work empowers hundreds of people affected by homelessness, addictions and trauma to lead more fulfilling lives.

We are excited about developing the HR function further so that it can provide a quality service and support to our staff team.  We are look for an enthusiastic, organized person with strong interpersonal and communications skills.  You will need to be able to not only maintain but develop efficient processes and systems to underpin the HR function.

If you think this for role is for you, we would love to hear from you.

To Apply.

• Please visit our website for job description and application pack.
• Closing dates for applications is midnight 3 February 2020.
• Interview dates to be confirmed.

We're looking for a dedicated and friendly administrator to provide high quality support for Prison Fellowship’s Sycamore Tree programme and our new volunteer applicants.

You will have excellent organisational skills, strong attention to detail and the ability to show initiative and flexibility in a fast-changing environment.

If you'd like to be part of a small and passionate team of people supporting the work of thousands of volunteers in prisons across England and Wales, we would love to receive your application!

If you are an optimistic, solution-focused administrator with a ‘can do’ attitude who is looking to develop your career, we have an exciting opportunity for you to play a key role providing a range of efficient secretarial and administrative services to our Chief Executive and Leadership team.

As the Administrator for the Leadership Team you will report to the Leadership Team Administration Manager to set up and maintain effective administrative processes and help service our Board of Management and Committees including minute taking at meetings.

We are looking for a bright, enthusiastic, proactive and well-organised person for this Administrator role. You will enjoy dealing directly with the public or customers in a busy service environment.  To succeed, you will have the ability to work as part of a team and to initiate and maintain highly positive and effective working relationships with others.  You will also have strong IT/typing skills, good practical knowledge of Microsoft Office, good written skills and excellent attention to detail.  Other requirements are the ability to handle responsibility and manage your time and work to multi-task and deliver against agreed deadlines.

We seek to develop fast, self-motivated learners with transferable competencies and skills rather than expecting you to have necessarily worked in the same kind of role or organisation before.

In return, we offer a range of benefits including a 6% pension contribution and generous and very popular flexi-time scheme enabling you to balance your work and home life and accrue additional days off work to supplement your 25 days annual holiday.

We also offer a genuinely great place to work. People describe our office space as “amazing”. You will receive supportive and empowering line management, with access to a wide range of opportunities to learn and to develop your skills and career. We aim to give all our staff a voice in the way St Mungo’s does things.

We are an accredited Investor in People and have won awards for our diversity practices.  We actively welcome people from all communities to work with us, people with disabilities and people with lived experience of homelessness and using support services.

If you believe that you have what we are looking for, and have an interest in working for a charity which makes a real difference to the lives of people who are homeless, we would love you to apply.

Closing date: 10am on Wednesday 05 February 2020.

Assessments and Interview: Thursday 13 February 2020.

At St Mungo’s, equality, diversity and inclusion are central to the organisation's values and how we work. We are in the top 100 of Stonewall’s Workplace Equality Index 2019. To ensure that our workforce reflects the diversity of our clients as well as the communities that we live and work within, we encourage and welcome applications from all sections of the community.

Please be advised that all appointments will be made on St Mungo’s current standard Terms and Conditions (T&Cs); this also applies to any internal candidates.

If you are an optimistic, solution-focused admin assistant with a ‘can do’ attitude who is looking to develop your career, we have an exciting opportunity for you to play a key role providing a range of efficient administrative services to our Services Central Management Team (SCMT) which consists of the Regional Directors, Regional Heads and Service Development Managers.

As an Admin Assistant, you will report to the Leadership Team Administration Manager to set up and maintain effective administrative processes and support our CSLT including minute taking at meetings.

We are looking for a bright, enthusiastic, proactive and well-organised person for this Admin Assistant role. You will enjoy dealing directly with the public or customers in a busy service environment.  To succeed, you will have the ability to work as part of a team and to initiate and maintain highly positive and effective working relationships with others.  You will also have strong IT/typing skills, good practical knowledge of Microsoft Office, good written skills and excellent attention to detail.  Other requirements are the ability to handle responsibility and manage your time and work to multi-task and deliver against agreed deadlines.

We seek to develop fast, self-motivated learners with transferable competencies and skills rather than expecting you to have necessarily worked in the same kind of role or organisation before.

In return, we offer a range of benefits including a 6% pension contribution and generous and very popular flexi-time scheme enabling you to balance your work and home life and accrue additional days off work to supplement your 25 days annual holiday (rising to 28 after years).

We also offer a genuinely great place to work. People describe our office space as “amazing”. You will receive supportive and empowering line management, with access to a wide range of opportunities to learn and to develop your skills and career. We aim to give all our staff a voice in the way St Mungo’s does things.

We are an accredited Investor in People and have won awards for our diversity practices.  We actively welcome people from all communities to work with us, people with disabilities and people with lived experience of homelessness and using support services.

If you believe that you have what we are looking for, and have an interest in working for a charity which makes a real difference to the lives of people who are homeless, we would love you to apply.

Closing date: 10am on Monday 10 February 2020.

Assessments and Interview: w/c Monday 17 February 2020.

Please be advised that all appointments will be made on St Mungo’s current standard Terms and Conditions (T&Cs); this also applies to any internal candidates.

At St Mungo’s, equality, diversity and inclusion are central to the organisation's values and how we work. We are in the top 50 of Stonewall’s Workplace Equality Index 2019, we are also proud to have been awarded Personnel Today’s 2018 Diversity and Inclusion (Public Sector) award and we are a Disability Confident Employer. To ensure that our workforce reflects the diversity of our clients as well as the communities that we live and work within, we encourage and welcome applications from all sections of the community.

ADMINISTRATOR, HOUSING MANAGEMENT SERVICE, NOTTINGHAM, TEMPORARY, MATERNITY COVER 12 MONTHS, FWRK03 £16,296 - £17,811 (PRO-RATED RATE OF PAY: £9,910 – £10,831), 22.5HPW (JOB SHARE – WORKING MONDAY, TUESDAY AND WEDNESDAY)

We are looking to recruit an Administrator to contribute to the running of Framework’s Housing Management service. All Framework housing is supported and tenants receive frequent support from relevant internal and external services. 

The service carries out the housing management functions for all properties and tenants.  These functions are rent collection and maximisation, lettings, dealing with anti-social behaviour, repairs and maintenance and providing advice and assistance through signposting to relevant services.  The role of the Administrator is to assist a team of Housing Officers in their role.

We are looking for someone who:

• Can produce high quality written work

• Has Excellent IT skills

• Is conscientious and accurate with paperwork

• Can organise their own work

• Is a good communicator

• Has some understanding of housing Management and the landlord/tenant relationship; or a willingness to learn

Previous Applicants need not apply

For more information, please contact: Sarah Cottrell

What we offer: Life Assurance, Pension (up to 4% matched by FHA), Enhanced Maternity, Paternity and Adoption Benefits, Additional Annual Leave Purchase Scheme, Employee Assistance Programme, Learning programmes tailored to suit different roles and services, Health Cash Plan.

Framework supports all employees to achieve a better work/life balance. Should you wish us to consider flexible working or job share as part of your application please state this on your application in the supporting statement section.

97% of the workforce in a recent staff survey said they were proud to work for Framework.

Framework is an Equal Opportunities Employer. Registered charity No: 1060941.

As a Disability Confident employer we warmly encourage job applications from people with disabilities. Framework is committed to offering opportunities to people from diverse communities. If you have specific requirements or adjustments please let us know if there is anything we can do to support your application

CVs will not be accepted

NO AGENCIES PLEASE

Description:

Our organisation provides a support service to single homeless adults who are vulnerable and have support needs, including accommodation.

The role of the administrator will be to provide comprehensive administrative support to all teams including the Property acquisition and Maintenence Team, Support Team, and/or Finance Accounts.

This role is to ensure the smooth running of the organisation and therefore working with all teams efficiently is an essential part of the daily working practice.

Specifications:

• Have excellent communication skills
• Be organised and be able to prioritise your work to meet specific deadlines
• Have excellent knowledge and understanding of systems such as Microsoft Office including 365, One Drive, Outlook, Word and Excel and be willing to learn any new systems that the company decide will make their output more efficient.
• Have a meticulous eye for detail

• To be able to create systems that will add to the efficiency of the Administration Team.
• Proficient in letter writing, sending and receiving emails and understanding the protocol and regulations set by the New GDPR (Data Protection)
• Be able to set up and maintain team calendars and be able to make appointments using the calendar invitation facility on Microsoft Outlook
• Be able to work alone using your own initiative and also in a team to attain joint goals
• Be willing to undertake administrative tasks that are required by any of the teams and or the Directors.
• Proficient in producing factual and detailed reports.

Role:

• Write letters using current templates and create new templates as and when required.
• Produce Agendas and take minutes in team meetings and distribute to the relevant staff.
• Create new client files (paper and electronic) and other files as requested by your Manager.

• Place orders for furniture or other items requested and confirm delivery of such items. Be able to make purchase orders and maintain current monitoring systems.
• Support all teams with administrations tasks as and when requested, and provide them with any required information.
• Ensuring new property acquisitions are completed and furnished smoothly and efficiently
• Ensure that important information is passed on to the relevant member of staff
• Provide your manager and or the Directors with records or reports as required
• Provide your manager with budget figures and or any other reports as they are requested
• Be prepared to work with current systems and create new systems for monitoring or filing documents and or information or statistics.
• On occasion, you may be required to work over your normal working hours to complete a task on a deadline.

About us

Crisis is the national charity for homeless people. We know that homelessness is not inevitable. We know that together we can end it.

This is an exciting time to join Crisis as we launch our plan to end homelessness. Everybody In: How to end homelessness in Great Britain, shows how we can end homelessness for good.

Our housing, education, employment and wellbeing and mental health services help people leave homelessness, as well as one-to-one support, advice and courses we offer for homeless people in 12 areas across England, Scotland and Wales.

Our administration team in Newcastle provide high quality administrative, secretarial and back office support to our frontline services which support people who are homeless or at risk from homelessness. In addition, the team staff our reception area, welcoming and greeting existing and new clients, responding to questions and showing sensitivity and compassion to people who are in emergency housing situations, or rough sleeping. 

About the role

As an Administrator, you will develop relationships internally to provide a high quality of administrative support for all teams within Crisis Skylight Newcastle. You will ensure records are up to date, documents and stock are replenished within centre, record session attendance, administer and invigilate exams and also deal with a range of enquiries from internal and external customers.

You will also be involved within our Duty team, supporting members with emergency housing issues and rough sleeping, and help by providing advice and support to members who might require support with telephone calls and travel requestsAbout us

Crisis is the national charity for homeless people. We know that homelessness is not inevitable. We know that together we can end it.

This is an exciting time to join Crisis as we launch our plan to end homelessness. Everybody In: How to end homelessness in Great Britain, shows how we can end homelessness for good.

Our housing, education, employment and wellbeing and mental health services help people leave homelessness, as well as one-to-one support, advice and courses we offer for homeless people in 12 areas across England, Scotland and Wales.

Our administration team in Newcastle provide high quality administrative, secretarial and back office support to our frontline services which support people who are homeless or at risk from homelessness. In addition, the team staff our reception area, welcoming and greeting existing and new clients, responding to questions and showing sensitivity and compassion to people who are in emergency housing situations, or rough sleeping. 

About the role

As an Administrator, you will develop relationships internally to provide a high quality of administrative support for all teams within Crisis Skylight Newcastle. You will ensure records are up to date, documents and stock are replenished within centre, record session attendance, administer and invigilate exams and also deal with a range of enquiries from internal and external customers.

You will also be involved within our Duty team, supporting members with emergency housing issues and rough sleeping, and help by providing advice and support to members who might require support with telephone calls and travel requests.

About you

To be successful in this role you will have experience of working within administration in a busy environment, providing a high standard of customer service and have the ability to deal effectively with conflicting priorities.

You will have strong administrative skills including using all Microsoft packages, be solution focused, resilient, have a high level of attention to detail and excellent organisation and prioritisation skills with the ability to successfully manage a busy and diverse workload.

The post holder will have excellent interpersonal skills, an understanding of the issues faced by homeless people and socially excluded groups, as well as the ability to deal with challenging situations and individuals with a range of needs.

Benefits

As a member of the team you will have access to a wide range of employee benefits including:
- Interest free loans to purchase a train season ticket or a bike or for a deposit to secure a tenancy
- Mandatory pension scheme, with an employer contribution of 8.5%
- 25 days’ annual leave which increases with service to 28 days

Alongside our excellent staff benefits, we will support your ongoing development to build your skills, experience and career.

How to apply

If this sounds like the opportunity for you, please click on the 'Apply' button to be taken to the Crisis Jobs page. The job description is available under the additional details tab of the CharityJobs page. 

Closing date: 2 Febuary 2020
Interview date: TBA

We value diversity, promote equality and encourage and applications from people of all backgrounds. We particularly welcome applications from people with lived experience of homelessness.

Registered Charity Numbers: E&W1082947, SC040094

Are you looking to be part of a team that helps to support oversight of all aspects of ministry within the Church?

The Ministries team is looking for a motivated and highly organised Administrator with excellent communication and interpersonal skills to work alongside the Secretary and others in this area of work. Being the first point of contact for the office, you will have solid grounding in general office procedures with the ability to multi task and work well under pressure.

As part of your role you will organise conferences and events, so previous experience of event management is a key requirement.

You will possess a high level of accuracy and attention to detail; minute taking skills and the  ability to work confidentially with sensitivity and discretion is essential. Previous experience of working within a faith-based charity would be a distinct advantage.

We can offer you a flexible and friendly work environment with a generous final salary pension scheme.

If you are interested in working for us and can meet the above requirements, please contact us/see our website for an application form (noting that we do not accept CVs).

Closing date for applications: 12 noon, Monday 3 February 2020
Interview date: Monday 17 February 2020

The Institute for Human Rights and Business (IHRB) is dedicated to being a global centre of excellence and expertise on the relationship between business and internationally proclaimed human rights standards. We provide a trusted, impartial space for dialogue and independent analysis to deepen understanding of human rights challenges and issues and the appropriate role of business. IHRB works to raise corporate standards and strengthen public policy to ensure that the activities of companies do not contribute to human rights abuses, and in fact lead to positive outcomes. 

We are looking for an experienced and dynamic Administrator to support the Head of Operations and the IHRB team with administrative activities for all of IHRB’s programmes and work-streams. 

The Administrator will be responsible for providing administrative support, developing and maintaining effective office systems for the worldwide team, and some events support for IHRB hosted events in the UK and abroad.

The Administrator will work from their home base and will report to IHRB’s Head of Operations. Communication will mostly be via Skype or e-mail but will involve regular meetings with other IHRB staff in Central London. 

This is an excellent opportunity for a proactive and enthusiastic candidate with excellent interpersonal skills. 

This role offers 28 days paid holiday per year plus statutory UK holidays, and 5% employer pension contribution.

Deadline for application: Monday 24th February 2020, 9am UK time. Interviews will be held on Wednesday 4th March 2020 in Central London.Expected start date: ideally beginning of April 2020 or sooner. Full details are within the job description.

An exciting opportunity to be an Administrator for a small Charity based in London.

Client Details

A small charity based in London.

Description

The Administrator will be responsible for:

• Assisting with general administration within the office, including writing letters and dealing with queries
• Managing the website and social media of the organisation
• Updating records and files
• Arranging meetings and taking minutes
• Booking travel

Profile

The Administrator will have:

• Great communication skills, both written and verbal
• Experience within an office environment
• Proficiency in Microsoft Office Suite
• Organisational and time-management skills
• A friendly and approachable personality

Job Offer

A salary of £21000-23000, plus annual leave and pension.

Have you got what it takes to become part of a growing charity? Our volunteers support families and witnesses attending Inquests in 70 Coroner’s Courts throughout England and we continue to expand. The Coroners’ Courts Support Service is seeking an enthusiastic, energetic and highly organised Administrator to assist with all administration duties. Experience essential.

You will be based at our office in Pimlico, SW1 and work for 3 hours a day, 4 or 5 days a week (this could be flexible).

You will assist the Executive Assistant, Director, Coordinators and Trustees with their administrative duties.  Main duties will incluude:

• Administration of volunteer recruitment and retention – place adverts online, respond to emails from potential volunteers, send out Volunteer Application Packs, take up references and arrange exit interviews. Monitor responses and keep the Coordinators informed.
• Administration for volunteer trainings – circulating pre and post training material, contacting participants, organising list of attendees and printing name badges.
• Processing volunteer expense claims 
• Frequently updating contact lists, email distribution lists, lists of courts 
• Respond to enquires from members of the public

This is an interesting and varied role which will provide you with an opportunity to work at the heart of a thriving and well-respected local charity that transforms the lives of local people with a learning disability. We are looking for a highly skilled and personable Administrator to provide administrative support to the office team of five, as well as day-to-day reception and office management. We are looking for someone who is flexible and doesn’t mind making a brew for visitors one-minute and reconciling finances the next.

As the first point of contact in many cases, you must possess and exhibit the organisation’s core values:

- Openness

- Honesty

- Collaboration

- Courage

- Empowerment

You must be comfortable with competing workloads, deadlines and using your own initiative to solve problems and improve processes. Excellent IT skills is a must!

To apply, please submit a CV and covering letter, outlining how you meet the Job Description and Person Specification. We will not consider applications with a CV only. The deadline for applications is 9am on Friday 21st February. If interested in a part-time post, please specify what hours you would be interested in.

Interviews will be held on Wednesday 26th February.

If you have any questions or want to discuss this role, please get in touch.