Job title: Resourcing Administrator
Directorate: Human Resources and L&OD
Contract: Permanent, Full time 35 hours per week
Salary: £20,163 per annum
About The Royal British Legion
The Legion is at the heart of a national network that supports our Armed Forces community through thick and thin – ensuring their unique contribution is never forgotten. We’ve been here since 1921 and we’ll be here as long as they need us.
Our Values and Behaviours
Does the following describe you?
A desire to provide great customer service and support
Enjoy and thrive in working in teams and with others
Passionate about supporting the Armed Forces community and honouring their contribution
Come to work each day to be the best you can be and to learn and develop
An encourager, eager to share your knowledge and experience to help others
If so then we would like you hear from you….
We are seeking a Resourcing Administrator to join the Resourcing team in supporting our Care Homes and Break Centres.
The Royal British Legion’s care services include six registered care homes, day care services, and Admiral Nursing services. In addition, we operate four Break centres around the country where we offer short-term breaks for the Armed Forces community and their families in need of respite. Our strength lies in the care and commitment of our valued employees and consequently we need to hire a Resourcing Administrator who will support with the hiring and onboarding of the right people with the right skills, behaviours and values to work for us.
As part of the Resourcing team within the HR Directorate your role will be to provide administrative support by completing the full post offer process including contracts of employment and legally compliant checks including right to work and DBS clearance. You will also be responsible for updating and recording applicant and new starter information on our applicant tracking system, iTrent.
We are looking for candidates with a strong administrative background ideally gained within a fast moving HR function or recruitment team. Key to the role is attention to detail, strong organisational skills and great customer service.
If you feel you have the experience for this role and can demonstrate the skills and knowledge we require then we would like to hear from you.
Please note this role is based from our Birmingham Office, B2 4BA.
How to Apply
Please apply by clicking ‘Apply Online’
Closing date for this role is 29th September 2019.
Closing date: 23 September 2019 at 11:30pm
Do you have excellent administration skills and a typing speed of at least 70wpm? Then join Shelter as a Legal Administrator and you could soon be playing a vital role ensuring our legal team have the administrative and secretarial support they need to help more people whose housing rights are at risk or denied.
A home is a fundamental human need, as essential as education or healthcare. Yet millions of people across Britain struggle on a daily basis with homelessness, bad housing conditions, soaring rents, discrimination and the threat of eviction. So, we are striving for change, with individuals, in communities, across society, and leading the way to a safe home. We need ambitious, best-in-class individuals who are passionate about our cause to join us at this exciting time. This is your chance to play a part in the fundamental change we are striving to achieve.
About the Role
As a Legal Administrator, you'll be responsible for ensuring the smooth running of the legal team's work, enabling them to maximise their casework hours. On any given day that could involve providing a swift and extremely accurate audio typing service to solicitors, file management including photocopying and filing, entering information onto our case management systems and communicating with clients and third parties. It will also see you prepare and deliver bundles and documents for court, manage our legal billing process and maintain accurate financial records and petty cash.
Your outstanding administrative and organisational skills will be critical to your success in this role. As well as proven audio and copy typing skills, with a minimum speed of 70wpm, you will have ideally worked in a legal environment so you are used to legal documents, but training can be given. You're proactive, creative and commercially aware with great written and verbal communication skills and enjoy working as part of a busy team.
We offer a wide range of benefits, including 30 days of annual leave, enhanced family friendly policies, pension and interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to work scheme and an employee assistance programme.
Shelter helps millions of people every year struggling with bad housing or homelessness through our advice, support and legal services. And we campaign to make sure that, one day, no one will have to turn to us for help. We’re here so no one has to fight bad housing or homelessness on their own.
To find out more about the role and the benefits of working for Shelter please visit our website. Apply to be part of our Legal team and be the change you want to see in society.
Safeguarding is everyone’s business. Shelter is committed to protecting the health, wellbeing and human rights of those we support, and enabling them to live free from harm, abuse and neglect. All our staff will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.
At Shelter, we welcome and encourage applications from everyone regardless of age, disability, gender, ethnicity, religion and sexual orientation. We are facing diverse problems, so need diverse people to tackle them.
Shelter does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.
Clinical Services Administrator
Contract: Full time, Permanent
Hours: 35 hours
Location: London, Finsbury Park
Salary:£25,548 per annum (inclusive of London Weighting) plus generous holiday entitlement, pension scheme and group life assurance
The Clinical Team Administrator provides administrative support to the London & South East Clinical Service which provides assessment and treatment to individuals, young people, children and families who have survived torture.
You will be part of a team of Clinical administrators who ensure consistency and continuity of administrative support to the Clinical Service at all times. The administrative team support the Intake panel, Adult Therapy Teams, Children, Young People, & Families Team, Pain management service and interpreter bookings process.
To view the Job Description and Person Specification, please click the link provided.
Candidates must have the right to work in the UK to be considered for this position
Please note a CV and a cover letter addressing the duties and key responsibilities and the person specification of the role are mandatory to be considered for the position.
Freedom from Torture is dedicated to healing and protecting people who have survived torture. We provide therapies to improve physical and mental health, we medically document torture, and we provide legal and welfare help. We expose torture globally, we fight to hold torturing states to account and we campaign for fairer treatment of torture survivors in the UK.
Our team of dedicated professionals provide direct support to survivors including psychological therapy, physical health services, legal and welfare support, and expert medical reports for use in survivors' asylum claims. We also support other providers to deliver high quality rehabilitation services to survivors.
We campaign for national and global change, using evidence from our services and survivor voices to protect and promote survivors' rights and hold torturing states to account. We are proud to play a significant role in the global anti-torture movement. Survivors, active and empowered, are at the centre of all of our work.
None of this can happen without our vibrant community of supporters who help to create this change.
Thanks to the dedication of our staff and volunteers – as well as thousands of passionate supporters and funders – thousands of torture survivors have been able to rebuild their lives in incredibly difficult circumstances.
We reserve the right to close the vacancy early if we receive a high volume of applications.
Closing date:30 September 2019
Expected date of interviews: 11 October 2019
Freedom from Torture is an Equal Opportunities Employer
No agencies please
We are Rethink Mental Illness, a leading charity provider of mental health services in England. We support tens of thousands of people through our groups, services, policy, campaigns and advice and information. Our work supports us in delivering on our mission: “A better life for everyone severely affected by mental illness.”
We're currently recruiting for a CEO Office Admin Support in our London office. We’re looking for someone with exceptional skills to provide administrative support to Rethink Trust Corporation and the wider team.
Rethink Trust Corporation is a subsidiary company of the charity Rethink Mental Illness. RTC acts as a professional trustee, managing discretionary funds which have been set up to primarily benefit people affected by severe and enduring mental illness.
Duties and Responsibilities:
Rethink Trust Corporation:
- Respond to enquiries from settlers, co-trustees and other relevant stakeholders
- Organise and attend meetings with relevant stakeholders
- Proactively follow up interested parties for new business at set intervals and accurately record information on progress on the relevant system(s)
- Prepare documents, reports, promotional material or proposals
- Take receipt of payment for newly created trusts and ensure all paperwork is circulated for signature
Chief Executive’s Office Support Team:
- Provide general administrative support
- Ensure the Executive team has papers for all meetings.
- Make travel and accommodation arrangements as required.
- Organise meetings as required, including distributing papers.
Skills and Experience:
- Experience of general administration with effective knowledge of administration practices.
- Experience of effectively managing competing priorities.
- Proactive with strong organisational skills.
- Effective communicator (verbally and written).
- Proficient in MS Office, particularly Word, Outlook and Excel.
- Experience of coordinating activity between teams to support effective working.
- Ability to work well independently and between different team
- Experience of working in a customer focused environment.
- Excellent attention to detail.
- Experience of working with electronic case recording systems is desirable.
- Familiarity with relevant data protection legislation is also desirable.
What we offer:
- Competitive Salary
- Contributory Pension Scheme
- Life Assurance
- 33 days Annual leave including statutory/bank holiday
- Your "Rethink Day" 1 day additional leave (pro rata) on your Birthday
- Where appropriate paid eye test plus up to £55 towards the cost of new glasses or lenses
- Excellent Career Development Opportunities
- The opportunity to make a real difference
Are you organised with exceptional attention to detail? Do you have strong communication and relational skills? Do you enjoy working with databases?
The Evangelical Alliance is looking for an administrator with drive and initiative to join its growing and developing Membership team.
The successful candidate will have:
- Excellent communication and relational skills
- Good IT skills and a high level of accuracy
- Experience of working with database records
The client requests no contact from agencies or media sales.
The post-holder will provide administration support to ensure that MRCPCH Clinical examinations are run to schedule and to the required standard.
Hours: 35 Hours per Week
Salary Range: Grade 4, SCP.1-6. £29,611 - £36,028pa
Contract Type: Maternity Cover until 12 June 2020
Location: 5-11 Theobalds Road, London, WC1X 8SH
Administration of MRCPCH clinical examination candidates from application to results.
Administration related to preparation and confirmation of examination schedule with relevant examination leads/hosts and their team.
Administration related to confirmation and placement of examiners for MRCPCH clinical examination events.
Effective customer service for candidates, examiners and host team.
Contribution to development and implementation of IT systems and processes to enhance service delivery.
Day to day maintenance of financial records.
Skills and Knowledge:
Ability to follow established procedures and policy and pay accurate attention to detail
Ability to work well under pressure and meet deadlines
Ability to plan own workload and prioritise a range of tasks
Ability to work equally well as part of a team
Accurate word processing and experience of database management.
Sound knowledge and experience of using Windows based applications, in particularly Word and Excel.
Excellent communication and interpersonal skills
Substantial relevant administrative experience
Experience of financial reconciliations
Experience of the administration of Examinations
Experience of dealing with a high volume of work in a cyclical work pattern e.g. university registry, admissions section, etc
Experience in the administration of committees or minute-taking
Experience of dealing with a high volume of written material
Experience of dealing with a large number of telephone enquiries
The Royal College of Paediatrics and Child Health is a Disability Confident and Stonewall Champion Employer
Closing date: 19 September 2019, 9:00am
Shortlisting: 20 September 2019
Interview: 30 September 2019
No agencies please.
The client requests no contact from agencies or media sales.
Are you self-motivated, highly organised individual with an eye for detail? Would you like to play a crucial role in supporting an effective and efficient administration in a fast-paced, results-oriented organisation that transforms lives? Through our work across West and North London, we support people with mental health conditions to find and sustain paid employment.
Job Reference: TE/OHRADMN/CHJ/092019
Key responsibilities and duties:
1. You will be engaging with and supporting the entire organisation. This will include organising all central services activities that contribute to the smooth running of the Head Office.
2. You will work closely with the central services team to deliver the highest standards of customer service and support to the organisation.
3. You will administer the Human Resources Functions, with the support of the Head of Finance and Operations as well as our external HR Support.
Want to apply now?
Download our recruitment pack and Twining Equalities Monitoring Form and find detailed information on our website. Please email us a tailored CV and covering letter expressing why you think you'd be the best person for the role. Please make sure you also attach the Twining Equalities Monitoring Form and add the job reference in the subject box. Only full and complete applications will be considered.
Application deadline – 7th October (midnight) || Interviews - w/c 14th October
We reserve the right to shorten the recruitment window and interview early, should we identify strong candidates. Twining Enterprise is an equal opportunities employer and welcomes applications from people with lived experience of mental health conditions. We are also a Disability Confident, Mindful and Living Wage Employer.
We currently have three exciting vacancies. Don’t miss your opportunity to become a part of our growing team!
We are seeking a Volunteer and Personnel Administrator to join our Central Team.
We want to hear from you if you:
• Are a people person
• Have administrative experience working in a busy office environment
• Have the discretion to deal with confidential matters sensitively
• Have experience in supporting staff and/or volunteers
Pecan is a highly respected and dynamic Christian charity. We have been working throughout Southwark for 30 years, helping people who face seemingly impassable barriers to find a way through, re-write their futures and flourish. Our strong staff and volunteer team work with the most vulnerable people to transform lives and communities. Our work is founded on our mission, vision and values, and we are committed to showing kindness, raising self-belief and inspiring hope for the future in the individuals we serve.
When working for Pecan, you can expect to become a valued member of a diverse and supportive team. In addition to a place in our 30-year legacy, you will receive a generous holiday allowance, pension contribution and life assurance cover. You can also expect regular team meetings and social opportunities, and a variety of other benefits.
Your role will enable Pecan to support and empower its volunteers and staff to perform at the best of their ability. You will provide administrative support to the Volunteer and HR functions, enabling staff and volunteers to support our clients effectively. Through your role, you will assist the Central Team to serve the rest of the organisation and to help transform the lives of the most disadvantaged people in our community.
To apply, please send your CV and 2-page Cover Letter detailing how you meet the Person Specification.
Closing date: Monday 23rd September, 9am
Interview date: Week commencing 30th September
The client requests no contact from agencies or media sales.
We are delighted to be working with a UK charity that manages historical places of interest and monuments. They are currently looking for a full time Development Assistant to join their team based in City of London for a period of 3 months.
The main purpose of the role is to provide administrative support to and act as the first point of contact for enquiries across the
Development Operations, Corporate Partnerships, Private Philanthropy and Grants & Trusts teams.
You will be the first point of contact for all enquiries, monitoring inboxes and dealing with phone enquiries, coordinate the design and distribution of the Development Department Christmas cards, book rooms for meetings and take minutes.
You will work with the Events Stewardship Executive and Assistant providing administrative support for legacy events held across the country, process gift donations, ensuring financial records held on Salesforce and CARE databases are accurate.
You will need to have good administration, organisation and customer service skills. This opportunity would be great for soneone who is looking to further develop their skills and already has a minimum of 1-year experience in a similar role.
This is a full time role based in the City of London, hours of work are 9am -5pm. There will be face to face interviews week commencing 23rd September, with a view for successful candidate to start on Monday 7th October.
If you are interested in this role and would like more information, please email your CV to [email protected] by Wednesday 18th September.
The Phoenix Futures Group is a charity and housing association which has been helping people overcome drug and alcohol problems for more than 40 years. We are now seeking an outgoing Receptionist/Administrator to oversee our Central Office Reception.
If you are looking for an administrative position where you can add value in a worthwhile organisation, or if you are just starting out in your working life and want to gain experience in what is involved in running central office premises such as reception, supplies, invoice processing and security, then this could be the job for you.
You will work within the Finance Directorate and have the opportunity to learn about various strands of finance, insurance, procurement and business administration.
We also welcome applications from volunteers who would like to further their office experience in a permanent paid position.
The client requests no contact from agencies or media sales.
EPH Faculty Central Office
£29,854 to £33,959 per annum, inclusive.
Friday 27 September 2019
The London School of Hygiene &Tropical Medicine is a world-leading centre for research and postgraduate education in public and global health. Our mission is to improve health and health equity in the UK and worldwide; working in partnership to achieve excellence in public and global health research, education and translation of knowledge into policy and practice.
The Faculty of Epidemiology & Population Health (EPH) has approximately 400 staff members organised into four research departments: Infectious Disease Epidemiology, Medical Statistics, Non-communicable Disease Epidemiology and Population Health.
We are seeking a Faculty Administrator to join a small and friendly team in the EPH Faculty Office to assist with the co-ordination and management of the Faculty’s resources. The post-holder will work closely with the Faculty team, the four Department Managers, the Faculty Taught Course Director and members of staff in Central Services (e.g. Human Resources, External Relations, Research Operations Office and Finance).
This is a wide-ranging role encompassing human resources, finance, communications and events that would suit someone who enjoys working in a busy, dynamic environment. It would also provide an excellent opportunity for someone seeking to develop their career in the Higher Education sector. We are looking for someone with administrative experience in a university or similar environment who is organised, proactive and has a collaborative and flexible approach.
The post is full time and permanent. The salary will be on the Professional salary scale Grade 4 in the range £29,854 to £33,959 per annum (inclusive of London Weighting). The post will be subject to the LSHTM terms and conditions of service. Annual leave entitlement is 30 working days per year, pro rata for part time staff. In addition to this there are discretionary “Director’s Days”. Membership of the Pension Scheme is available. The post is based in London at the London School of Hygiene & Tropical Medicine.
Applications should be made on-line via our website by clicking the apply link. Applications should also include a covering letter and the names and email contacts of two referees who can be contacted immediately if shortlisted. Online applications will be accepted by the automated system until 10pm of the closing date. Please quote reference EPH-EPHC-2019-02-R2.
The supporting statement section should set out how your qualifications, experience and training meet each of the selection criteria. Please provide one or more paragraphs addressing each criterion. The supporting statement is an essential part of the selection process and thus a failure to provide this information will mean that the application will not be considered. An answer to any of the criteria such as "Please see attached CV" will not be considered acceptable.
The London School of Hygiene & Tropical Medicine is committed to being an equal opportunities employer.
Set up and administer training courses, including liaising with course organisers and tutors, obtaining agenda approval from the Regional Approvals Panel for each course, booking rooms, and ordering catering for courses, photocopying course materials, processing expenses forms and fees, maintaining course finances, etc.
Organise travel and accommodation where necessary.
Organise three divisional Regional Advisors' meetings, prepare agendas and take minutes, circulation of minutes, agendas and papers.
Assist with organising conferences, workshops and courses for the Division, including processing registrations, liaising with delegates, speakers and exhibitors.
To attend conferences, workshops and courses if necessary, which may occasionally involve an overnight stay.
General office duties such as ordering stationery and equipment, photocopying, franking post and arranging divisional mailings.
Track progress of job descriptions with the College and prepare monthly progress reports
Maintain all archive records and filing, both electronic and manual.
There will be occasions when working outside of core hours, and overnight stays are necessary.
If you have the above skills and experience and are immediately available, please apply online or contact Sekai today!
Do you have a passion for excellent customer service with strong administrative skills and a polite telephone manner? If so we are looking for an outgoing and enthusiastic Supporter Care Administrator to join our Supporter Care team. This role will allow you to carry out essential supporter engagement and administrative activities associated with marketing campaigns, donations, fundraising events and requests for materials. With previous experience of providing excellent customer service, you will have the ability and confidence to communicate with a variety of people, engaging with supporters by phone, email and in writing about a wide range of enquiries.
The Supporter Care team is part of the wider Supporter Marketing team within the Fundraising department. The Supporter Care Administrator is responsible for ensuring that people receive an excellent standard of customer care to maintain supporter satisfaction and to generate the maximum amount of income for dementia research.
This is a part time; fixed term contract opportunity working Monday to Wednesday (22.5 hours per week), for a period of 12-months, or on return of substantive post holder, whichever is earlier to cover a period of maternity leave.
Main tasks of role:
- Answering inbound telephone calls; responding to a wide range of enquiries including marketing campaigns, donations, fundraising events and requests for materials
- Managing enquiries received by email and post, either by responding or forwarding as necessary
- Contacting current supporters via telephone in order to increase the value of, or to retain supporters; including thanking, obtaining Gift Aid declarations and reactivating lapsed donors
- Recording feedback and assisting in the resolution of complaints
- Processing donations from telephone calls and mailings, acknowledging supporters appropriately
- Sending out materials, processing donations and sending appropriate acknowledgements relating to community fundraising, sporting events and donations given in memory
- Processing new direct debit instructions and standing order payments, amending and cancelling gifts as necessary
- Amending supporter details as necessary
- Dealing with incoming post
- Updating team procedures as required
- Recognising fundraising, engagement and retention opportunities when talking to supporters using a range of initiatives to explain how donations positively contribute towards the cause
What we are looking for;
- GCSE in Maths and English, or equivalent
- Good knowledge of Word, Excel, Outlook and databases
- Excellent telephone manner
- Excellent written communication skills
- Ability to work with a high level of accuracy and attention to detail
- Good organisational skills and the ability to prioritise workload
- Experience of working in a customer facing role
- Experience of handling complaints and queries
Location: Granta Park, near Cambridge
Salary: Circa £11,700 pro rata, per annum (£19,500 FTE per annum) plus benefits
Please download the Vacancy Pack for more details.
The closing date for applications is the 6th October 2019, with interviews to be held on the 14th October 2019. We would encourage applicants to submit their application at the earliest opportunity as the closing date may be brought forward at any time. Should we wish to contact you to arrange an earlier interview this will be arranged based on the availability of the candidate and the panel. Please indicate in your cover letter if you are unable to attend on a specific date.
Please note that the official job title for the successful candidate will be Supporter Care Executive. When accessing our online recruitment system, the role will be listed as Supporter Care Executive.
In order to be considered, please create an online account using our Online Recruitment System which can be accessed through our Job Vacancies Page. You will be able to attach a CV and covering letter to your application, track your application and view other vacancies that may be of interest.
To view further details about this role and the benefits of working for us please visit the Alzheimer’s Research UK website.
Administrator (Assessment Materials)
Position: Development & Production Administration Officer
Location: Central London
Salary: £22K to £25K per annum, Full time
This is an exciting opportunity to join the Chartered Institute of Linguists, working in the fast-paced Development & Production Team of its Awarding Organisation the IoL Educational Trust (IoLET). We offer a broad range of both regulated professional qualifications for linguists as well as customer focused qualifications for government departments, agencies, business organisations, universities and schools.
We have a vacancy to assist with a variety of administrative tasks related to development and production of assessment materials. The team manages the development and production of all of IoLET’s assessment materials (written and oral), so experience in high level administrative support is a must to succeed in helping us to maintain our gold standard reputation for qualification delivery.
We now want to appoint someone looking to work in a fast-paced, constantly evolving and diverse environment. The role will suit someone who is comfortable working under pressure, flexible, creative and responds positively to new challenges. You will be educated to A Level (or equivalent), ideally with an NVQ3 in business administration (or equivalent) and a basic understanding of examination processes and procedures.
To succeed in this role, you will be an excellent communicator with the ability to draft correspondence and documents to a high standard. You will also have intermediate level skills in using Microsoft Office (specifically Excel, Word and PowerPoint.
For further information please click on the apply button and follow the link to download a job description which details the key responsibilities, experience and attributes required. If you would like to apply for this position please Apply Online submitting your Curriculum Vitae and a covering letter setting out, in no more than 2 sides of A4, how you meet the requirements of the role.
Closing date for applications: Midnight on 22 September 2019
Interviews: Week commencing 7 October 2019
No Agencies please.
The Chartered Institute of Linguists and the IoL Educational Trust (IoLET) are committed to equal opportunities and value diversity in the workforce.
You may have experience of the following: Development & Production Administration Officer, Development Officer, Production Assistant, Administration Officer, Administrator, Admin Assistant, Administrative Assistant, Office Assistant, Office Administrator, Learning and Development Assistant, L&D Assistant, Marketing Assistant, Marketing Administrator, etc.
We are looking for an experienced temporary Pensions and Compensation Administrator to support the pensions team for a high profile welfare charity for 6 months. Immediate Start!
Handling very sensitive and confidential information of a medical and legal nature.
Scanning, archiving, data-entry, general administrative support.
Liaising with colleagues in other areas and regions.
Communications with beneficiaries to schedule representation.
Providing ad hoc support to Operations Project Manager.
Experience in working in administration.
Confident in working with databases.
Excellent written and communication skills.
Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.
We apologise that we cannot contact everybody in person but thank you in advance for your interest.
Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.