Highly motivated, positive and experienced Administrator required for a small West London children’s charity, offering free counselling and therapy to children and families.

The candidate will be challenged by a demanding workload, undertaking and managing financial & administrative tasks supporting all areas of the charity, which need to be done with friendliness and patience.

You will need:

• A sympathetic approach to vulnerable groups and a commitment to the aims of the charity
• Excellent & proven secretarial / IT skills
• To be highly numerate and comfortable with financial procedures
• To manage and prioritise a varied workload
• Excellent communication skills
• Warm and friendly attitude as a first point of contact with clients.

The salary scale, dependent on experience is from £25,867 - £29,206 (including inner London weighting)

12 months fixed term contract (with possible renewal)

Closing date for applications: Monday 4th November at 12 noon

Interviews for shortlisted candidates:  Tuesday 12th November after 2 pm

Second Interviews:  Wednesday 13th November (Morning) 2019 (or Thursday 14th November between 2- 4 pm)

WLAC Reg. Charity number:  1135648

The British Asian Trust is looking for an Operations and Programme Administrator to work with us full time.  This is a diverse role and we are open to dynamic people, with a range of experience or skills to undertake the role.

The British Asian Trust is undergoing an exciting and ambitious period of growth.  Our annual turnover has more than tripled in recent years helping us to increase our impact in South Asia through meaningful programmes of activity that release people from poverty and allow their full potential to be met.

The next stage of our journey will be dependent upon our expertise in growing and diversifying our income streams, extending our reach within the diaspora and beyond, and maximising the opportunity of being supported by some of the most successful South Asian business leaders and entrepreneurs in the world.

We will operate on the cusp between philanthropy and impact investment, driving programmes that are bold and progressive in their vision for social change. We are also in the process of merging with a major conservation organisation and will be looking to fund and grow a new conservation vertical.

If you are excited by our work, are great at what you do and enjoy working in a fast-paced environment, we’d love to hear from you.

To apply, please email your CV and a covering letter telling us in no more than 2 pages why you are the right person for the role.

Closing date for applications: 9am Monday 28th October 2019.

Interviews will be held in the week commencing 4th November

Westminster Foundation for Democracy (WFD) was established in 1992. It has 30 offices: Operating worldwide across Eastern Europe, Africa, the Middle East and North Africa (MENA) and Asia. With $17 million: projected revenue in 2019-2020 and 140+ staff employed around the world WFD continues to deliver impressive democracy strengthening programmes with a range of global partnerships including: DFID, FCO and Westminster Parliament.

WFD is seeking an experienced programme officer to join the Technical Advisory Unit (TAU) in our London offices.

Programme Officer Technical Advisory Unit (TAU) – London

The Programme Officer provides logistic, administrative and financial support to the Director of Programmes and the Technical Advisory Unit (TAU), currently made up of four full time experts and a one part time expert.

Reporting to the Director of Programmes, this is a varied and busy position and will provide;

• Efficient administrative and financial assistance,  helping with research, business development, and elections.
• Logistic services, arranging travel (flights, hotels, visas, per diem, reconciling of receipts, coordinating with WFD’s travel agency) for the Director and the TAU team
• Support for financial reconciliations/paperwork
• Assistance with organising WFD’s special events and workshops organised by the TAU
• Additional support to other members of the regional teams and the research/monitoring, evaluation and learning (MEL) department as required.

We are looking for are someone with the following skills and experience;

• Significant experience providing logistic, administration and finance support to teams
• Highly organised and efficient with strong attention to detail
• Excellent spoken and written English
• Flexible, proactive and able to work independently.

This is a UK based role; candidates must have eligibility to work in the UK.  

For more information about the position, please download the Job Description, by clicking on the job title below;

1. Programme Officer Technical Advisory Unit (TAU)  – London

How to Apply –

Email your CV with a cover letter telling us why you are applying and what makes you a strong candidate for the position by the closing date. Please state clearly the JOB TITLE, LOCATION and YOUR NAME in the email subject when submitting your application.

Closing Date: 23.55 (GMT) 27th October 2019.

An exciting new role working as a Team Administrator within a charity in Central London. Offering between £11 to £13 per hour depending on experience

Client Details

The client is a large charity based in Central London

Description

The key responsibilities for this Team Adminstrator role are:

• Answering phone calls and emails
• Updating spreadsheets
• Booking meeting rooms and providing packs for meetings
• Providing general admin support for the rest of the team

Profile

The successful candidate for this Team Administrator role would have:

• Excellent communication skills
• Sound knowledge of Microsoft Office
• Good organisational skills
• The ability to work well in a team

Job Offer

On offer to the candidate is an opportunity to work as a Team Administrator for a large charity based in Central London, offering £11-13ph depending on experience.

Hours:

18 hours, Monday to Friday

Does this sound like you?

Are you creative, organised, enthusiastic and passionate about getting things done? We are looking for an experienced administrator with a dynamic and ‘can do’ attitude, who is not afraid to be proactive, can work independently but also loves the idea of teamwork.

What you’ll do:

• You will work closely with our leadership teams, our managers, employees and volunteers, and with external partners to set up and execute leading edge business support in advance of our move to our new High Street location.

What we expect:

• Superb organisational, planning and communication skills, as well as confidence speaking and a customer first mentality.
• Experience and ability to work with others in an engaging and enthusiastic way.
• Impeccable attention to detail and ability to handle business support activities.
• Team player mentality. We like to work with friendly people who thrive when working collaboratively.
• Passion and energy. Enjoying a fast-paced working environment where your passion will purposefully shine through.
• Self-motivated. You will need the drive to lead, inspire and get things done.

What we can do for you:

• An empowered environment to work alongside others who love to “make a difference”, as you use your knowledge, experience and skills to lead us to as we transform our operations supporting the local community and beyond:
• Plus  these added goodies
• Annual leave + 8 bank holidays + additional paid time-off when The Tab is closed for the whole Christmas and New Year period
• PLUS your birthdays off
• Pension contribution matched up to 3%.

Our ambition is to build, grow and be the best at what we do in our community!

To find out more about this role: Please see the full job description attached.

How to apply:Please attach your CV and detailed covering letter, explaining why you would like to work for us and what makes you the perfect candidate.

Salary:

£20,500

Hours:

35 hours, Monday to Friday

Does this sound like you?

Are you creative, organised, enthusiastic and passionate about getting things done? We are looking for an experienced administrator with a dynamic and ‘can do’ attitude, who is not afraid to be proactive, can work independently but also loves the idea of teamwork.

What you’ll do:

• You will work closely with our leadership teams, our managers, employees and volunteers, and with external partners to set up and execute leading edge business support in advance of our move to our new High Street location.

What we expect:

• Superb organisational, planning and communication skills, as well as confidence speaking and a customer first mentality.
• Experience and ability to work with others in an engaging and enthusiastic way.
• Impeccable attention to detail and ability to handle business support activities.
• Team player mentality. We like to work with friendly people who thrive when working collaboratively.
• Passion and energy. Enjoying a fast-paced working environment where your passion will purposefully shine through.
• Self-motivated. You will need the drive to lead, inspire and get things done.

What we can do for you:

• An empowered environment to work alongside others who love to “make a difference”, as you use your knowledge, experience and skills to lead us to as we transform our operations supporting the local community and beyond:
• Plus  these added goodies
• Annual leave + 8 bank holidays + additional paid time-off when The Tab is closed for the whole Christmas and New Year period
• PLUS your birthdays off
• Pension contribution matched up to 3%.

Our ambition is to build, grow and be the best at what we do in our community!

To find out more about this role: Please see the full job description attached.

How to apply:  Please attach your CV and detailed covering letter, explaining why you would like to work for us and what makes you the perfect candidate.

Hours:

25 hours, Sunday – Thursday

Does this sound like you?

We are looking for an ambitious, fun, forward thinking Digital Content Administrator to join our team. You will be working as part of a small but efficient team and will be responsible for ensuring that all product information and data on our website is correct and up to date. You’ll work closely with our marketing team and as part of our creative team to enhance the Tab London brand and digital presence including social media.

Website Responsibilities:

• Maintain up-to-date, accurate information on our church database
• Manage our ecommerce and online sales
• Upload homepage banners, and category page changes to reflect church campaigns and events
• Update content managed areas (copy & artwork) for new church events & campaigns
• Assist with implementing back-end product settings to reflect church campaigns and events
• Set up and manage ticket sales for church campaigns and events
• Assisting with the overall day- to-day responsibilities of managing the website
• Develop and maintain the Tab London online calendar for all events
• Investigate and report any operational/technical issues arising

Social Media Responsibilities:

Working with the Social Media team to develop and maintain a social media content calendar, including gathering media support and writing caption copy that is clear, informative, excellent, and encouraging

• Schedule and post weekly updates of all church events

Church App Responsibilities:

• Administrate and maintain the Tab London church app, targeted to church members
• Be the first point of call for any member related issues
• Investigate and report any operational/technical issues arising

Digital Comms:

• Managing emails
• Regular texts to church members

Must-Haves:

• Undergraduate degree in Business administration or 2+ years of relevant experience
• A love of ALL thing’s social media. We need you to be the kind of person that everyone says, ‘Don’t you ever take a break from social media??!’
• Ability to think on your feet and be creative
• Meticulous approach with excellent attention to detail
• Strong time management, with the ability to multi task
• Adaptable and able to function in a small team at a fast pace
• Experience using packages like Excel, Photoshop and PowerPoint
• Computer literate and understanding FTP, browsers, basic HTML, data files
• Previous experience of website management
• Rockstar proofreading skills
• Proficiency in Adobe Creative Cloud, social media platforms and related marketing software, MS, Mac and PC OS. Experience with email marketing software is a plus
• Rockstar proofreading skills
• Comfortable working in Church/Christian environment and content

Nice -To - Haves:

• Basic understanding of Google products such as Webmaster Tools & Analytics would be desirable

Things we’d like to see in you!

• You hate when things are disorganised and will not rest until everything is in its rightful place
• You love to take a manual system and turn it digital – this gives you LIFE!
• You are confident in what you stand for
• You are self-motivated and don’t wait for permission to fix a problem
• You are fun to be around but focused

What we can do for you:

• An empowered environment to work alongside others who love to “make a difference”, as you use your knowledge, experience and skills to lead us to as we transform our digital presence within the local community and beyond:
• Plus  these added goodies
• Annual leave + 8 bank holidays + additional paid time-off when The Tab is closed for the whole Christmas and New Year period
• PLUS your birthdays off
• Pension contribution matched up to 3%

Our ambition is to build, grow and be the best at what we do in our community!

How to apply:Please attach your CV and detailed covering letter, explaining why you would like to work for us and what makes you the perfect candidate

Administrator – Clinical Exams
Circa £29,611 - £36,028 pa plus excellent benefits
London WC1
35 hours per week, full-time

As the Administrator within the Education and Training Division of the College, you will oversee all administration for clinical examinations, from applications to results, on behalf of candidates.

This crucial role requires first class customer service and administration skills along with the ability to liaise efficiently and effectively with the relevant examination leads, the hosts and candidates.

Working closely with key staff, clinicians and other stakeholders, you will be responsible for processing of candidates’ payments, the preparation and distribution of packs for examination centres and for the preparation and distribution of clinical exam materials to the relevant host centres.

Educated to A-level standard or equivalent, you should have substantial relevant administrative skills, along with experience of examination administration and financial reconciliations, perhaps gained in a university admissions setting.

With the ability to deal with large numbers of telephone enquiries, you will be able to prioritise your workload and work well under pressure, ensuring that all records are updated and maintained both electronically and in hard copy form.

The Education and Training Division sets and monitors standard for the training and assessment of doctors working in paediatrics and child health in the UK and overseas. It also sets, monitors and administers the College examinations (MRCPCH and DCH), whilst making recommendations on the training of paediatricians including GMC certification.

The Royal College of Paediatrics and Child Health sets and maintains standards for the education and training of all doctors working in paediatrics and child health in the UK. We advocate on child health issues at home and internationally. Additionally, through a variety of activities, the College influences the quality of medical practice for children in hospital and in the community.

The RCPCH has more than 19,000 members and fellows and employs around 160 staff, most of whom work in our London office in Holborn. We have smaller offices in Northern Ireland, Scotland and Wales.

To apply, please fill in an application form and optional equal opportunity form. CVs are not accpeted.

Closing date: 9am, Friday 31 October 2019.
Interviews: Friday 8 November 2019.

Are you looking for a part-time job, would you like to join our team? All We Can is looking for an enthusiastic and skilled administrator to join our small, friendly team. We are looking for someone who is proactive, energetic, motivated and shares our commitment to helping people living in some of the world’s poorest communities by ending the suffering caused by inequity and injustice. .

The ideal candidate will be a good team player with an eye for details and good communication skills. Primarily supporting the team with processing donations and thanking supporters in a timely and friendly manner, this role is vital to ensuring excellent customer service for All We Can’s supporters. Could this be the opportunity for you?

Have a look at the job description and see if this is the job you have been looking for.  If it is, we would love to hear from you.  Please complete the application form and return it to us by 12:00 6th November.

Salary: £23-25k according to experience per annum (pro-rata) 

Term of appointment: Permanent, Part-time (17.5 hours per week)

N.B.: You must have the right to live and work in the UK to be considered for this role.

About All We Can:

All We Can is an international development and emergency relief organisation. It helps find solutions to poverty by engaging with local people and organisations in some of the world’s poorest communities to end the suffering caused by inequality and injustice.

All We Can is the Methodist development and relief agency and an integral part of the Methodist Church in Britain’s response to international development and relief with its vision, priorities and values grounded in Christian principles.

Application Instructions:

Applications will be reviewed as soon as they are received, so early submissions are encouraged.

Applications are welcome until the deadline of 12:00 6th November.

Interviews will be held on the 19th November.

Applications will be reviewed on an on-going basis and interviews of strong candidates may be conducted before the advertised date. Early applications are strongly recommended.

Note: We do not accept CV’s or other documentation, the All We Can application form must be completed for you to be considered for the job. The appointment is subject to a Disclosure and Barring check, please see application form for full details. We do not wish to be contacted by recruitment agencies.

Job Description

Location: Methodist Church House, 25 Marylebone Road, London, NW1 5JR

Purpose: To provide excellent supporter services, including donations processing, to All We Can supporters and volunteers, and administration support for All We Can’s Fundraising and Marketing Team

Responsible to: Direct Marketing and Supporter Care Manager

Relationships:

Internal:

1) All We Can staff

2) All We Can trustees

3) Office volunteers

External:

1) Supporters, donors and enquirers:

• Individuals, including church ministers and volunteer co-ordinators and speakers
• Representatives of Churches, Circuits and Districts
• Funding bodies (both private and public)
• Representatives of overseas or UK partner organisations
• Main tasks and responsibilities

1. To process donations and record income

a) Ensure that details of all donations received are input into the Raiser’s Edge database.

b) Support the Team Administrator with producing batch sheets for financial processing and ensure the daily totals tally.

c) Input information into the database pertaining to supporters, logging responses to adverts and appeals, and ensuring that records are corrected and updated on a regular basis.

d) Administer the processing of Direct Debits including setting up and logging on Raiser’s Edge, reconciling donations across CAF and Raiser’s Edge, trouble shooting, sending out updates and letters, and supporting the Direct Marketing and Supporter Care Manager in monitoring growth and attrition rates for regular giving. 

e) Generate receipt letters and personalised responses relevant to a range of donations from All We Can supporters, and work with Direct Marketing and Supporter Care Manager and the Fundraising and Marketing Team on improving the way donations are acknowledged including drafting ‘special letters’ for larger gifts and for Senior Leadership Team response

f) Liaise with Finance in reconciling donations recorded on the financial system and Raiser’s Edge, as far as is possible including checking bank statements and updating records for third party platforms including Stewardship and Just Giving

g) Support the Fundraising and Marketing Officer in administering Gift Aid declaration forms, including processing Gift Aid envelopes, following up on donations which have not been gift-aided and filing Gift Aid declarations.

h) Respond to resource requests and record despatch on Raiser’s Edge

i) Responsible for ensuring the correct filing for donations and supporting the Direct Marketing and Supporter Care Manager in archiving donations

j) With other members of the Supporter Care team, undertake a range of administrative tasks to support the work of the team. This workload increases significantly when there is a humanitarian aid disaster

2. Supporter Services

a) Process and respond to enquiries, requests, orders and donations from supporters through post, telephone, online, and via email ensuring each supporter receives the appropriate response

b) Keep the supporter database (Raiser’s Edge) up to date with accurate contact and supporter engagement information and maintain database documentation

c) Support the delivery of database improvement projects as required by the Direct Marketing and Supporter Care Manager

d) Maintain the administration of email consents on Raiser’s Edge updating information regarding email unsubscribes

e) Update supporter records to reflect direct mail campaigns received

f) Support the wider Fundraising and Marketing Team during busy periods with answering and responding to supporters’ general enquirers to All We Can, handling incoming post, emails and telephone calls, and assisting with supporter or public visitors to the office

g) Stay up to date with our overseas partnerships, emergency responses, and programmes and other activities in order to provide relevant and up to date information to enquirers

h) Collect and communicate relevant stories, trends and activities from supporters to the wider team where appropriate

3. Other

a) Attend team meetings and other meetings as appropriate and input into developing effective and efficient administrative processes

b) Use Microsoft Office packages and other digital systems to perform the functions of the role effectively and adapt well to future technologies

c) Any other reasonable duty consistent with the responsibilities of the post as requested by your manager, the Direct Marketing and Supporter Care Manager, the Director of Public Engagement, or a member of the All We Can Senior Leadership Team

4. Corporate responsibilities

a) Ensure familiarity with and adhere to All We Can’s policies and procedures and keep informed of all cross departmental activities

b) A commitment to All We Can’s vision, mission and values, and accepting of its identity as an international development, relief and advocacy organisation actively engaged with the Methodist Church

Personal Specification

Attributes

Essential

Desirable

Method of Assessment

Education and training

Good literacy and numeracy skills

A/I/W

Proven abilities

Proficiency in online / database systems

Proven ability of using Raiser’s Edge

A/I

Proven ability in a customer or supporter facing role

A

Experience of working in an administrative or support role

Relevant experience

A/W

Proven ability to work effectively and enthusiastically in a team

Willingness to take on new challenges and responsibilities

A/W

Special knowledge and skills

Excellent oral and written communication skills

A/W

Good interpersonal skills, including a friendly telephone manner and the ability to build relationships with  donors and supporters

To  be comfortable relating to Christian groups and individuals, as well as other staff

A/I

Proficient in computer skills, including use of Microsoft Word, Excel, Outlook and PowerPoint

Strong leaning to digital processes to improve productivity

A/I

A systematic, organised and planned approach to work and strong attention to detail

A/I/W

Able to work under pressure, plan and manage time effectively and prioritise a range of varied tasks effectively

Proven experience of multi-tasking and work in a fast paced environment.

A/I/W

Special qualities

Commitment to All We Can’s vision, mission and values, and accepting of its identity as a faith based international development, relief and advocacy organisation actively engaged with the Methodist Church

A demonstrable interest in international development and/or the charity sector 

A/I

Self-motivated, able to work on own initiative, while working as part of a small team

A

Reliable, adaptable and flexible

A/I

Sensitive to the complexities of cross-cultural communication

A/I

A willingness to undertake extra training as appropriate

A/I

Method of Assessment:  A – Application Form, I – Interview, W – Written exercise, P – Presentation, G – Group exercise, Q – proof of qualification (certificates or transcripts)

All We Can is the operating name of the Methodist Relief and Development Fund, a charity registered in England and Wales, number 291691

Would you like to join our team?  We work together to engage and support out community in North Kensington.  Our community centre is a lively, friendly  place where we have a wide range of activities and events taking place.  We run successful health and youth programmes as well as a food bank and a community kitchen.

We are looking for someone to support the day to day administration of the Dalgarno Trust.  You will be working with the Chief Executive and Executive Director to make sure the centre is running smoothly and effectively.  Could this be you?

Have a look at the job description and see if this is the job you have been looking for.  If it is, we love to hear from you.  Please complete the application form and return it to us by 30th October 2019.

International Health Partners (IHP) is looking for someone who loves administration!  If this is your skill, then we can offer you a rewarding and varied role in our small team in London where we coordinate the sending of medicines overseas to those who would otherwise have little or no access to healthcare.  Last year we were able to send over 4 million treatments to places like Yemen, South Sudan, Palestine and Guatemala, where easily treatable diseases can mean chronic pain, poor quality of life or even a death sentence.

We help people in hard-to-reach, vulnerable and disaster-hit communities get better access to medicine. We coordinate the safe and responsible donation of medical products to where the needs are greatest, so that people don’t suffer needlessly from treatable illnesses.   Our Administrator will help us process donations of medicines and medical supplies from European pharmaceutical companies and support our logistics and shipping.  The Administrator will maintain excellent records and enjoy working with a reasonable amount of data.  The role will stretch across all our operations and include liaison with our partners overseas who deliver excellent health support using the donations of medicine we provide.   

Our Christian faith underpins all that we do. It motivates us to care for those in need, and give our best in all circumstances, as an expression of God's love. We serve the poor in health without regard for ethnic or religious background, focusing on where the need is greatest.  There is a genuince occupational requirement for the post-holder to share our Christian faith.

To apply, please submit your CV and a covering letter of no more than two A4 sides setting out how you meet the person specification.  The deadline for applications is midnight Thursday 14th November and we will be interviewing on Tuesday 26th November.

We are looking for a proactive administrator to support the work of our Quality Department. This is an exciting opportunity to support the team across a range of projects, and to work closely with both staff and volunteers responsible for our international activities and delivering guiding overseas. 
 
Success in this varied role will require strong organisational skills and the ability to manage a range of tasks whilst maintaining a consistent approach to your work.  You will have experience of supporting team members to organise meetings and events, and of researching and preparing presentations, reports, correspondence and other documents.  You will be confident in providing efficient and effective customer service to internal and external stakeholders: responding to enquiries from staff, volunteers, parents and members of the public.

You will enjoy working as part of a busy, geographically dispersed, team and be able to highlight and offer practical solutions to reoccurring enquiries and issues.  You will have good attention to detail and follow through to ensure outcomes are delivered and communicated to customers.

Girlguiding values the differences that a diverse workforce brings and is committed to inclusivity, and to employing and supporting a diverse workforce. Girlguiding is proud to be part of the Stonewall Diversity Champions programme, a member of the Business Disability Forum, and a member of Time to Change – improving attitudes towards mental health. While Girlguiding’s young members may be girl only, our staff team is mixed gender. We welcome applicants from all backgrounds and do not discriminate on the basis of age, disability (physical or mental), gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex, and sexual orientation.

Civitas Recruitment are proud to be working with a great established charity based in central London to help source their new Part Time Fundraising Administrator. The charity focuses on the family network; looking to ensure that complex problems are given the support it requires to aid families to flourish and individuals within it to realise their potential. The charity achieves its aims and objectives by delivering a range of services along with its partners as well as providing training and guidance across the UK. This is an FTC until May 2020

Who are we looking for?

Ideal candidates will have previous experience of working in a busy fundraising environment. You will be familiar with raising invoices, using a CRM and processing donations etc. You will be a strong communicator with good Microsoft office skills.  This is a 21-24 hr working week role and how the hours are worked remains flexible. Please do apply directly with a cover letter or enquire with Syed at Civitas recruitment for an initial discussion.

Our client, one of London's leading higher education establishments, is currently looking to recruit a temporary Higher Education Administrator, to provide key administrative support in a student facing environment.

The purpose of this role is to assist and manage the day-to-day administration of teaching, research and degree programmes. The post holder will act as the first point of contact and deal efficiently with all email, written and telephone enquiries from both students and staff. Promoting the academic activities of various departments by organising internal and external events, you will undertake project administration, including module registration and the student evaluation of teaching and modules. You will also be required to maintain all systems for records management, to provide secretarial support to the team and assist the Programme Administrators with the organisation of student assessments.

In order to be considered for this post, you will need to have previous administrative experience within a higher education environment along with excellent IT and communication skills. With the ability to work independently and proactively, you will have the confidence to deal with a wide variety of people, prioritise competing deadlines and comprehending complex situations quickly.

If you are interested in finding out more information about this new opportunity, please register your interest and submit your CV by clicking 'apply now' below.