Job Title:  Office Administrator

Department:      Executive Team 

Basis of Appointment:  Full Time (38.5 hours)

Salary        £24,120 per annum

Location:      London

Changing the world takes passion and dedication

Isn’t it time that your passion and dedication be channelled towards a career and community that genuinely changes lives?

If you...

• want to transform your own life by transforming the lives of others

• crave a career that creates opportunity for others

• desire to make dreams come true for those who never thought it possible

• know that education is the foundation from which we can change the world

• believe that today’s young people can transform tomorrow

• strive for world peace and global sustainability

• dare to dream

...then a career with UWC could be the change you need. 

UWC is a global family of schools with a powerful difference. With a shared goal of working towards global peace and sustainability, we bring together young people from around the world to study in one of our 18 schools on four continents. There they don’t just learn how to be great at passing exams. They learn how to communicate across cultural boundaries. They develop the skills to be a changemaker. They design and engage in initiatives that transform their lives and the lives of those around them for the better. And they stay a “UWC-er” for life, becoming part of a global community of over 60,000 changemakers transforming the lives of others. 

Working with us will inspire and challenge you

Driving a mission to make the UWC experience available to tomorrow’s changemakers, irrespective of their background, beliefs and economic means demands colleagues with passion and dedication, and a talent for transformation. Our students go on to become leaders in politics, NGOs, social enterprises, community movements, charities, and business. For life, they remain dedicated to the UWC mission and many of them remain in close contact with us, their school, and their peers.

Are you our new London Office Administrator?

Right now, we are searching for a London Office Administrator. 

The Office Administrators at UWC International’s locations in Berlin and London ensure the smooth day to day running of the offices. They are part of the UWC International Executive team. In their role, they support members from across the UWC International team and coordinate with stakeholders from across the UWC movement. 

If this sounds like the role to make you leap from bed every day then read on for further details.

UWC International Office

The UWC International Office is the executive arm of UWC International, a UK registered charity, and is situated at the heart of the UWC movement. It is currently located in central London and Berlin. 

The UWC International Office collaborates closely with all stakeholders from across the UWC movement, engages the UWC alumni community of more than 60,000 members and serves UWC International’s governance bodies. Responsibilities include global fundraising, global communications, promotion and marketing, supporting the network of over 150 UWC national committees in their daily work and growth, global strategy development and implementation and assisting the UWC schools. 

Job Scope, Tasks, and Responsibilities

The Office Administrators at UWC International’s locations in Berlin and London ensure the smooth day to day running of the offices. They are part of the UWC International Executive team. In their role, they support members from across the UWC International team and coordinate with stakeholders from across the UWC movement. 

The candidate is expected to engage with the vision and mission of UWC, and work cooperatively with colleagues across the London and Berlin offices, as well as wider constituents to further the mission of the organisation. 

As the first contact point for the general public and constituents the candidate will welcome visitors and field questions and issues to be followed up by specialist members of staff. The Office Administrator ensures a professional running of the office, including accounting and other administrative duties. The Office Administrator oversees various office services and provides specific administrative support for Directors and various teams when needed.

This is a ‘hands-on’ position and offers the opportunity to work with colleagues, constituents, suppliers and the wider public. 

Key Responsibilities

Office Administration & Support

• Responsibility for overall administrative operations including reception, mail, couriers, stationery, office calendars, kitchen supplies and some data entry

• Responsibility for maintenance of office space and equipment, liaison with support companies (including IT, telephone, internet, printing, and housekeeping), and ensuring that all parts of the office, including archives, filing systems and contracts, are maintained and are accessible, orderly and functional 

• Whilst we are working from home, ensuring that the office is secure, and working online is functioning smoothly across the office

• Maintaining accounts and financial support for the office, including petty cash 

• Supporting teams with the distribution of publications, conference calls and meetings where necessary

• Maintaining our Zoom online meeting accounts across teams 

• Reconciling monthly expenses and credit card statements for directors

• Booking accommodation and travel, and assisting with visas for office staff and others in the UWC movement.

• Coordination of office events including logistics, communications, and arrangements (for example, staff training days)

• Resolving IT queries, including the setting up computers/online accounts for new staff including access to necessary platforms, files and drives.

HR support

• Providing support to the Head of HR in various areas including recruitment, induction, training, sickness and  immigration, 

• Administration of recruitment which involves placing adverts on various websites, sending invitation letters to job applicants, preparing shortlisting documents, sending rejection letters and responding to queries from potential applicants

• Booking interview dates and meeting rooms for interviews

• Checking applicants work visas when they come to interviews

• Responding to queries and dealing with applications from people who wish to volunteer

• Arranging induction meetings for new staff including carrying out health and safety inductions

• Recording staff sickness on BreatheHR, the HR software, updating online HR forms and staff handbook 

• Assisting with the research of policies, staff benefits as and when needed

• Compiling recruitment data for the annual HR report

• Checking and uploading HR invoices for authorisation

First-line Contact for Internal and External Stakeholders

• Answering general phone and email enquiries from the public and fielding issues for follow-up by specialist members of staff

• Welcoming visitors to the office in a professional and friendly manner

• Where appropriate, initiating correspondence with the public directly or on behalf of other members of staff

• Coordinating information between constituents when necessary

• Helpful, professional and friendly service to a multicultural, global community who often do not speak English as their first language 

Other responsibilities: 

• To be the First Aider and Health and Safety and Fire Warden. (Where necessary training will be provided)

• Other duties in support of departments may be assigned from time to time

• During the office closure to travel to the London office infrequently to collect mail and deal with any issues that may arise

Candidate Profile

• Experience of reception duties and office management

• Experience in Google Suite (Gmail, Drive, Docs and other systems (Excel, Zoom and Slack) would be helpful 

• Understanding of IT systems and an interest in working closely with the IT service company and supporting colleagues with IT issues

• Excellent communication skills, both orally and written 

• A good eye for detail and a methodical approach to tasks

• Excellent spoken and written English

• A proactive attitude, and the ability to take initiative and work to deadlines under minimal supervision

• Knowledge of languages other than English is desirable but not necessary

• A cooperative attitude with a willingness to support colleagues and constituents

• An interest in UWC’s vision and mission.

It is expected that the job holder will travel to UWC schools and colleges. For that reason a basic DBS check (Disclosure barring statement) or international equivalent will be required before any job offer is made.

Visa requirements

Anyone who applies to work at UWC International in London must have a work visa before starting employment, in compliance with the UK Immigration Rules. UWC International might be able to sponsor individuals for work visas.  If you need a work visa please make that clear in your application. 

Applications Process and Deadline:

Please send your CV and covering letter in English (each of a maximum of 2 pages) that relates your experience to the requirements to email address attached. Please also indicate how you heard about this role. 

In your application, please also provide the name, roles and contact details of two referees. We will not contact them without letting you know. 

Please note that applications without a cover letter will not be considered. 

Deadline for application: 5pm UK time on 24th Jan 2021. The first round of interviews will take place on week commencing 1 Feb 2021. 

The company provides a supported living service to single homeless adults who are vulnerable and have support needs, including accommodation.

The role of the Service Administrator will be to provide comprehensive administration support to all teams. This role is to ensure the smooth running of the Company and therefore working with all teams is an essential part of the daily working practice.

Your primary tasks will include the overall responsibility of keeping a record of all service charge payments made by our clients including creating new statements, updating finance statements as well as chasing up and keeping track of any arrears. An assertive but supportive approach will need to be taken when talking to our clients as arrears is a sensitive subject to discuss. You will be making contact via telephone, text messages, emails and letters and will need to keep track of deadlines given for payments to be made.

You will be supporting these clients by keeping on top of their service charge by advising them to set up standing orders. Payment plans may need to be put in place if a client falls behind on payments and also kept track of, so no further payments are missed. It is detrimental if a client falls into large arrears as this could lead to eviction.

You will be required to produce monthly reports/ figures and report any concerns daily.

You will be required to attend regular staff meetings, one to one supervisions with your line manager and attend mandatory training offered by Assisted Accommodation.

Person Specification:

Essential:

• Have good communication skills to converse with clients appropriately.
• Be organised and be able to prioritise your work to meet specific deadlines
• To have a sufficient understanding of both spoken and written English language to be able to effectively record and report as well as adhere to written company policy and procedure.
• Be confident in asserting boundaries
• Have good knowledge and understanding of Microsoft Office systems such as Word, Excel, Outlook and 365, to be willing to learn any new systems that the company decide will make their output more efficient. 
• Having the ability to balance assertive telephone mannerism with an empathic approach when communicating with  clients in arrears
• To be proactive in creating systems that will improve the running of the service
• Proficient in letter writing, sending and receiving emails and understanding the protocol and regulations set by the GDPR (Data Protection)
• Be able to set up and maintain team calendars and be able to make appointments using the calendar invitation facility.
• Be able to work alone using your initiative and also in a team to attain joint goals
• Be willing to undertake administration tasks that are required by any of the teams and or the Directors.
• Proficient in producing factual and detailed reports.

Desirable:

• Experience in office/business administration/finance – dealing with arrears or debt
• Have some knowledge and experience of supporting people in the community

Role:

1. To work within the administration and finance team ensuring that the processes and practices followed, promote the effectiveness and efficiency of the organisation.
2. To provide administration support to all the teams and to work with the Directors and Managers as and when requested.
3. To work closely with the Administration Manager and Group financial controller on financial admin that must be dealt with sensitively and confidentially.
4. To ensure that all client files are maintained with all current finance information filed and accessible at any time. Create, update and archive client finance statements (electronic) and other files as requested by your Manager.
5. To conduct client finance statement reviews as instructed
6. You will be required from time to time to complete online housing benefit applications for the service users placed in the accommodation.  You will work with an experienced member of staff to ensure that you have gained a full understanding of this procedure. You must also be able to pay attention to detail and ensure that any information provided on the application document is correct.
7. You will be required to monitor and maintain service charge payments and work with the Finance team to retrieve service charge from clients in arear. Training will be given.
8. Write letters using current templates and create new templates as and when required. 
9. Ensure that important information is passed on to the relevant member of staff
10. Provide your manager and or the Directors with records or reports as required
11. Provide your manager with service charge figures and or any other reports as they are requested
12. Be prepared to work with current systems and create new systems for monitoring or filing documents and or information or statistics.
13. To undertake any other task required to ensure that the service provider is efficient.
14. On occasion, you may be required to work over your normal working hours to complete a task on a deadline.

This is normally an office-based role, but would start with Working from home as local Covid-19 guidelines are updated.

Location: BookTrust, Battersea (home-working initially in line with coronavirus guidelines)
Contract: Full time, Permanent
Salary: £25,000 - £27,000 per annum

We are looking for the right person to coordinate the author and illustrator community of BookTrust Represents (our Arts Council-funded project to support and promote children's authors and illustrators of colour, with the aim of increasing the number of books written or illustrated by authors and illustrators of colour) and also to coordinate BookTrust's wider author and illustrator activities across BookTrust – always with the ultimate aim of getting more children reading for pleasure.

The successful candidate will support, encourage and recruit aspiring and emerging authors and illustrators of colour to the BookTrust Represents community, write and research a monthly newsletter and coordinate a training and mentoring programme. They will work with a wide range of publishers, arts agencies and other organisations to maximise opportunities for authors and illustrators of colour to have a sustainable career as creators of children's books.

The successful candidate will be a highly organised person who is knowledgeable and interested in children's books and passionate about children's reading. They will coordinate author and illustrator activity working with the wider arts team, including direct contact with authors and illustrators and their publishers on specific projects

To apply, please go to our website. Please submit a CV and covering letter. In your cover letter please outline your suitability in relation to the person specification and answer the following question:

What do children's books and reading mean to you?

BookTrust particularly welcomes applications from Black, Asian and Minority Ethnic (BAME) candidates.

Closing date: Thursday, 4 February 2021 at 09:00

Full Time Permanency Service Team Leader (37.5 hours pw)

• Are you experienced in managing fostering and/or adoption services?
• Are you committed to providing the best quality foster carers and adopters for troubled children?
• Do you want to work in a multi-disciplinary team of skilled professionals to ensure good therapeutic Post Adoption and Fostering support, and to motivate and support other social workers to do so too?

If the answer’s ‘yes’ – get in touch!

Why? Family Futures is:

• An adoption and adoption support agency awarded an outstanding rating by OFSTED in 2018 for our third consecutive inspection.
• Has a reputation for innovation and offering a high-quality service - an integrated multi-disciplinary assessment, treatment and family finding service for adopted and fostered children who often are more challenging to place or to maintain in placement.
• Now developing a therapeutic fostering service to bring our skills and wrap-around support to children in care

As the Permanency Service Team Leader you will be responsible for continuing to develop and support our Adoption Service, be a central part of developing our exciting new Therapeutic Fostering Service and manage the staff within these services to help them maximise and develop their skills and practice.

We Need an energetic experienced manager with a background in permanency services who will lead a small team of social workers in the Permanency Service and carry a small caseload of assessing adopters and foster carers, and post approval support. You will also (for an additional salary element) take a turn at staffing the out of hours support line.

Ideally applicants will have experience of both fostering and adoption. However, given our experience in adoption, it is more essential that the Permanency Team Leader brings experience and knowledge of fostering and is willing to build their skills in adoption.

We Offer:

• High quality support, supervision and training
• The opportunity to work creatively, as a key part of our multi-disciplinary team, in a child-centred way, informed by current research, using a well-evidenced model of understanding the need of children with traumatic histories.
• Small caseloads, meaning you can work in depth with families and support the staff team to do so
• Competitive salary and a supportive working environment, which recognises the stress of this type of work and nurtures staff, enabling staff to grow their skills and gain satisfaction from supporting carers/adopters to become therapeutic parents and children to heal and thrive.

Family Futures is an Equal Opportunities Employer. We expect all staff to share our commitment to safeguarding and promoting the welfare of children and follow safer recruitment practices to protect children and adults at risk of harm, requiring the successful applicant to undertake an enhanced DBS disclosure.

This is a permanent position. Salary: £46,000 - £51 000 per annum

In response to Covid 19 we have had to adapt our services, therefore the role is currently largely home-based with some days at our office in Islington.

Closing date for applications is midnight Sunday 14th February 2021 with interviews scheduled to take place on Monday 22nd February 2021.

ABOUT WLM

WLM’s mission is to empower positive change.

WLM has been working in the community in London since 1887. We currently work in Lambeth, Southwark, Westminster and Islington providing a range of services including supported accommodation for ex-military personnel, a residential care home for men managing an addiction to alcohol, an approved premise for men coming out of prison, advice and support for people experiencing homelessness, affordable and accessible counselling in the community, and financial resilience services. 

WLM is a values led organisation. Our people are the heart of what we do. We have recently embarked on developing an asset-based approach in partnership with Mayday Trust building on our work embedding recovery and psychologically informed approaches.

ABOUT THE SERVICE

WLM The Haven is a CQC registered care home for men managing an addiction to alcohol.  It offers long-term care and accommodation, providing a stable environment using a harm-reduction approach.

The primary aims of the service are to address health, wellbeing and accommodation needs of residents using a Strength and Asset-based approach. We focus on strengths not what’s wrong. Staff and volunteers encourage residents to participate in activities that are of interest to them. We also encourage residents to develop or renew positive relationships where possible with their families and the wider community. 

ABOUT THE ROLE

The Team Administrator is responsible for supporting the team to deliver quality care and support to the people resident at The Haven by overseeing core administrative tasks in the service. As part of this role, the holder will also be required to proactively participate in CQC audits and in following CQC regulations and standards.

The role has a regular Monday to Friday rota, however occasional work at weekends may be required.

In return WLM offers a competitive salary, generous annual leave (27 days on appointment, rising to 30 days after 5 years continuous service), staff benefits including interest free season ticket loan and group personal pension plan.

Please refer to the job description for additional information on the responsibilities and duties of the role.

HOW TO APPLY

• Please visit our website for the job description and to apply. 
• Please note an Enhanced DBS certificate is required for this role.
• Interviews will be held as applications are submitted and before the closing date below so please apply early.
• The closing date for applications is midnight Monday 8th February 2021.

Please ensure that all documents submitted to WLM are in either MS Word document or PDF format. If you are using the Pages application on an Apple device, you will need to change the document to one of these formats.

An international charity based in London are looking for an Office Administrator. This is a 12-month fixed term role to support the organisation by maintaining effective and robust administration across departments under the guidance of the Executive Assistant and Office Manager.

This role will suit a candidate who has previous administrative experience either in office management or HR administration. The ideal candidate will have strong written and verbal communication, an excellent eye for detail and strong organisational skills. They will have a positive and flexible approach to their work, demonstrating ability to problem solve.

Key responsibilities

* As and when is needed, to work with the Secretary General's EA and Fundraising team to schedule and support committee, advisory or team meetings
* As and when is needed, to coordinate senior management's diaries
* To manage general mailboxes for the organisation and specific teams
* To be an alternative point of contact for tenants, suppliers and/or trades people
* Ordering of office supplies
* Identifying and following up with general health and safety issues
* Any other duties requested by the Executive Assistant and Office Manager
* Recruitment and onboarding of new staff.

Person specification

* Previous experience of delivering a high standard of administrative support in a busy office environment
* Demonstrable experience of communicating to a broad range of stakeholders using various media (e.g. email, publications, letters)
* Experience of Salesforce or similar data management tool

Closing Date: 9 AM, Thursday 21 st January 2021

At Depaul UK we currently have an exciting opportunity for a Counselling Administrator to join our London based team. You will join us on a part-time basis and in return, you will receive a salary of £24,174 pension & other benefits.

Depaul UK helps people around the UK who are homeless, vulnerable and disadvantaged, with a special focus on young people. We are now looking for locum Project / Support Workers through Accommodation, Floating Support, Family Mediation, Administration, and Nightstop.

We are a homelessness charity with the largest network of emergency accommodation for young people in the UK, making a difference to the lives of thousands of young people each year. We are unique, innovative and very passionate about what we do, working in the very heart of local communities.

Benefits of joining us as our Counselling Administrator:

- Competitive salary
- 26 days of annual holiday plus bank holidays
- Contributory pension scheme
- Life assurance

The Counselling Administrator role:

We are currently recruiting for Counselling Administrator to provide administrative support to the counselling service and help with the recruitment and coordination of trainee counsellors.

Responsibilities include processing referrals and assessing suitability for the service, allocating clients to counsellors, responding to queries and keeping accurate records.

What makes the Counselling Administrator role exciting?

- A full induction and training to enhance the ‘hard’ and ‘soft’ skills required’
- Training in the Depaul Endeavour model
- Continuous support and supervision including reflective practice to develop your learning and skills as a practitioner
- Access to a total rewards package including a health plan and generous pension contributions

What will ideally support your success as our Counselling Administrator?

- Experience of working in a counselling service or counselling qualification (degree/diploma level)
- Good IT skills and experience in updating databases and analyzing data
- Experience of providing support to vulnerable young people and knowledge of safeguarding and risk assessments
- Experience of recruiting and supporting volunteers / trainees
- Experience of developing relationships with internal and external services

Closing date:  Wednesday 20 January 2021 at 12:00 pm
Interview date: TBC

So, if this sounds like the perfect opportunity for you and you’d like to become our Counselling Administrator then please click ‘apply’ today – don’t miss out, we’d love to hear from you!

An enhanced DBS disclosure is a requirement for this post. Our recruitment checks, induction, and ongoing support and supervision reflect our commitment to safeguarding our clients. Depaul UK strives to be equal opportunities employer and welcomes applications from all sections of the community.

We kindly request no contact from Recruitment or Media Agencies.

Duties and Responsibilities

The Activities Administrator is an important role within the Student Activities team. The role will provide accurate, consistent and innovative administrative support to the Activities team and the 300+ clubs and societies, committees and volunteers the team supports.

The role will put students’ experience at the forefront of everything we do, focusing on providing an excellent level of customer service as a variety of queries are dealt with through our reception service.

Duration of this post is to start in January 2021 for one year in the first instance.

Key Requirements

The requirements of the job include significant administrative experience in a busy environment with the ability to manage day to day workload as well as work as part of a team. The role holder will need to have experience of working on reception with strong interpersonal skills and attention to detail.

The successful candidate will also need to take a proactive approach whilst demonstrating a confident and approachable manner. The role holder will need to be proficient in Microsoft Word, Excel, Outlook, databases and web content management systems. Experience of working in higher education and supervision of casual staff is desirable.

The interview will be held on 11 January 2021.

Information and Community Engagement Administrator

Compassion in Dying supports people to prepare for the end of life: how to talk about it, plan for it and record their wishes. We have supported more than 56,000 people to consider and record their wishes through our nurse-led information line, digital services and community engagement work.

We know that considering what you want, and recording those wishes, reduces unwanted and invasive treatments being given at the end of life, reduces unnecessary hospital admissions, and makes it more likely that people will receive care aligned with their priorities and goals.

Compassion in Dying is seeking an Information and Community Engagement Administrator to provide vital administrative support for our information line and community engagement work.

The Information and Community Engagement Administrator is a critical member of the team, ensuring that data from Compassion in Dying’s information line and services is captured and processed accurately. The main purpose of this role is to support the information team to provide timely, accurate and personalised responses to its information line callers, as well as collating data which will be used by the team to continuously learn from and improve services.

Ideal candidates for this post must have experience of administrative procedures (particularly use of database/CRM software), excellent attention to detail, and strong organisational and time management skills.

Compassion in Dying is committed to being an equal opportunities employer and we welcome applications regardless of race, religion and belief, age, gender or gender identity, sexual orientation, disability and marital status. Appointment to this role will be subject to an enhanced Disclosure and Barring Service (DBS) check. This will be undertaken once the successful candidate is in receipt of a conditional offer.

Reports To: Senior Information Nurse

Hours: Full time (35 hours per week), Monday – Friday

Contract: Permanent (subject to 6 month probationary period)

Salary: £19,747

Direct Reports: None

Budget Responsibility: None

Main Place of Work: 181 Oxford Street (3rd Floor), London, W1D 2JT.

The building has a small lift which is only accessible from 1st floor landing. There may be a mix of office and home working, depending on government guidance at the time. Once it is safe to do so (due to Coronavirus), it is expected that the post holder will spend more than 50% of their time in the office.

To apply, please submit your CV, cover letter, and equal opportunities monitoring form. Your cover letter must clearly show how you meet the criteria in the person specification, and be no more than two sides of A4.Interviews will be held on Tuesday 26th January. 

Team Leader - Recovery & Opportunities

We are seeking someone who is creative, highly organised with strong leadership skills, to develop and manage a team of dispersed Recovery & Opportunities Coordinators (ROCs) across our services. 

SHP (Single Homeless Project) is one of London’s leading homelessness prevention charities and a dynamic and growing organisation changing 8,000 lives every year across London - from supporting people in crisis, to helping them take the final steps towards independence and employment.

Reporting to the Head of Programmes, you will oversee the day to day running of the programmes across SHP as well as directly supervising a range of specialist staff.  You will also lead on the ongoing development of a timetable of recovery focused activities and resources based in our accommodation services, which spans several London boroughs.

To succeed, you will have proven experience of working with individuals affected by mental ill health, substance use, rough sleeping and related complex needs.You will also have proven practical experience of developing and delivering clinical/group work, for a client group that might be resistant to engage or change. 

Defined and developed through best practice, our services work with people of all genders who have unmet needs relating to social isolation, mental health and/or substance misuse and these are typically co-occurring presentations. Our Opportunities Programme has been developed to instigate and support the process of change and recovery, with daytime workshops and sessions being run such as yoga, mindfulness, arts and arts for therapy, health and wellbeing including sport & fitness, cook and eat, therapeutic horticulture.

At SHP we welcome and encourage applications from people of all backgrounds and are committed to having a workforce that is made up of diverse individuals, skills, experiences and abilities.  Due to current under –representation at management level, we particularly encourage applications from individuals within our Black and Asian communities.

Closing date for applications: 15th February 2021 (at Midnight)

Interviews to be held: 2nd March 2021

This post will require an Enhanced DBS check to be processed for the successful applicant. 

Our attractive benefits package includes:

• A salary increase after successfully completing six months.
• A 37.5 hour working week including flexible working hours (core hours are 10am – 4pm) in non-accommodation services
• 25 days annual leave, increasing annually to the maximum 30 days (plus paid Bank Holidays),
• A contributory pension scheme: SHP will contribute the equivalent of 5% of your annual salary
• Staff Health Cash Plan and discounts scheme
• Comprehensive and integrated training programme designed specifically to develop the skills and knowledge involved in our work

SHP is actively committed to equal opportunities and the promotion of diversity and inclusion, in all of our services and workplaces.  We are also Disability Confident Committed, a Stonewall Diversity Champion and IIP accredited.

Healthwatch City of London are looking for an experienced administrator to work in our team, providing secretariat support to the Board and administrative support to the Engagement and Communications Co-ordinator.

You will take on administrative support in a number of areas including volunteer recruitment and management, project administration and board secretariat function.

You will have had previous experience in working in administration and have a knowledge of health and social care.

You will be ICT literate with experience of creating and managing databases.

Healthwatch City of London (HWCoL) is the Health and Social Care Champion for the residents, workers, and students of the City of London. Our Board and volunteers largely comprise people who live, work or study in the City of London.  

Do you enjoy administration? Can you follow processes with accuracy and excellent attention to detail?  As IHP's Logistics & Compliance Administrator you will be working within a highly regulated sector.  You will possess excellent record keeping skills whilst maintaining strong relationships with our partners, to ensure we can deliver high quality medical products to people in hard-to-reach, vulnerable and disaster-hit communities. 

In 2020 IHP has sent over 5 million treatments to vulnerable communities around the world – places such as Yemen, South Sudan and Haiti.  We run multiple partnerships to support this work – with pharmaceutical companies who donate medicines, our logistics partners who help us warehouse and ship the medicines overseas and finally our valued NGO partners delivering healthcare to those who need it.  Together these partnerships enable medicines to reach those who would otherwise suffer or even die because of lack of access to medicines and medical care. 

The primary work of the Logistics and Compliance Administrator will be to collate and maintain documents that demonstrate our compliance to agreed processes and standards.  Full training for all aspects of the work will be provided.

Details of the Responsibilities, Person Specification and how to apply can be found in the Job Description.

IHP is an Equal Opportunities Employer. Staff regularly spend time together praying for IHP’s work and there is an occupational requirement that this position is held by a committed Christian. The position holder must support IHP’s Faith Statement. Please make it clear in the application how you meet this requirement.

Applicants must have the right to work in the UK.

I am currently looking for an experienced Project Administrator for a well-established college. Your role will be to support the day-to-day administrative functions of the Quality Networks, Accreditations & Audit and Research projects or other allocated projects.

KEY RESPONSIBILITIES
To enter qualitative and quantitative data onto online surveys, spreadsheets or other databases.
To use databases to clean and analyse data.
To maintain and update databases.
To communicate with individuals and services taking part in the projects via letter, telephone and email.
To maintain project websites and ensure all information is up to date.
To deal with queries from a range of health professionals, clinicians, managers, clerical staff, service users and carers.
To assist with the preparation, design, proof reading and distribution of written materials (such as reports, data collection tools, information sheets and marketing materials).
To process relevant invoices and paperwork and liaising with the finance department.
Diary management.
To attend meetings and take minutes.
To order stationery and other supplies.
To organise meetings, workshops and events (making room bookings, liaising about catering requirements etc).
To arrange travel and accommodation.
To be prepared to travel (when required) across the United Kingdom.
To provide administrative support to other projects as often as required.
To undertake any other duties related to the job purpose and which may be necessary in the development of the Centre's work as required by the Director/Head of the Centre.
To carry out all duties in a safe and proper manner in accordance with the College's Health and Safety Policy.

If you are immediately available with the above skills and experience, please apply online today!

Job Title:  Admin and Project Support Officer

Salary:£12,000 per annum, 17.5 hours per week (£24,000 FTE)

Length of Contract:12 months, with the possibility of extension

Pension Payment:  CommUNITY Barnet will make a pension contribution into a workplace pension scheme

Annual Leave: 28 days per annum, excluding bank holidays (pro rata) 

Location: Based in White City W12, with some homeworking

We are seeking to appoint an Admin and Project Support Officer who will bring their enthusiasm for community development and organisational skills to incite lasting change to the W12Together community

W12Together is one of 150 areas around England that is providing an opportunity for local residents to use the £1m that has been allocated to make a massive and lasting positive difference to their communities. They are a Partnership of local residents, bringing together all the local talent, ambitions, skills and energy from individuals, groups and organisation who want to make their area an even better place to live.

Big Local is being managed nationally by Local Trust, which is working with £200m from the Big Lottery Fund and a range of partners providing expert advice and support for residents.

We are looking to appoint a confident self-starter with excellent IT and organisational skills, and the ability to work to set deadlines. You will be responsible for providing all-round administration and project support to both the Partnership board and W12Together staff team. Successful applicants will show a commitment to and understanding of equal opportunities, diversity and safeguarding.

Working under the umbrella of CommUNITY Barnet we can offer you training as appropriate to support your own career development.

The job requires the flexibility to meet the requirements of weekend or evening work.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates

The closing date for applications is Monday 1st February 2021 at 5pm.  To apply, please send your CV and covering letter clearing explaining how you meet the criteria set out in the Person Specification.

Interviews will be held in February.