Marketing Team Assistant
12 months Fixed-term
Full-time, 34.5 hours per week (we are open to a conversation about how you work these hours).
London/Home
£20,400 - £23,460 per annum (London)

Please note this role is currently remote. Once we return to the office the role will be based both at home and in our London Vauxhall office.

Do you have great admin experience under your belt? Do you have excellent verbal and written communication skills? Are you looking to join a dynamic and fun team and develop a career in Fundraising or Marketing? If so, this could be the role for you. 

We're looking for an assistant to join our National Marketing Fundraising team to support the delivery of our sector-leading fundraising campaigns. Please note this is a varied and busy role with a focus on administration, processes and project work to support this marketing team. 

The strength of your admin skills will be key to securing this role as you will be supporting our busy team across a wide range of activities. Our team is responsible for the marketing and project management of multiple campaigns simultaneously, including World's Biggest Coffee Morning, Brave the Shave, the Longest Day Golf Challenge and Go Sober, meaning a flexible approach to work is required as well as an ability to multitask and manage your time effectively in an often very busy and fast paced environment.

Well-developed communication and interpersonal skills will also be central to your success as you will often act as our first point of contact both within Macmillan and for our valued supporters. The exemplary care of our donors and a positive experience of Macmillan for all will be high on your agenda.

Customer/supporter-facing experience will demonstrate resilience, patience, and that willingness to go the extra mile which defines good customer service. Experience or interest in marketing would be beneficial as well as an excellent attention to detail and strong IT skills on Microsoft Office programmes.

And what do we do for you in return? Working alongside a dynamic and innovative team, we commit to actively developing you, your fundraising and marketing knowledge, and offer competitive benefits.  You can find more information regarding our benefits in the document below.

About us
We help millions of people with cancer across the UK live life as fully as they can through physical, emotional and financial support. Our values are at the heart of who we are and everything we do, inspiring our thinking and guiding our actions. Together, we do whatever it takes for people living with cancer: with heart, with strength and with ambition.

In order to ensure fairness and consistency to select the best candidate for this role, all of our applications are anonymised up until an interview has been confirmed so that shortlisting is based solely upon the suitability of the candidate’s experience.

About Orchid Project

Orchid Project has a vision of a world free from female genital cutting (FGC).  We are a small but growing, dynamic not for profit organisation with a proven track record of delivering programmes, policy, advocacy and communications in support of an end to FGC.  More than 4 million girls a year are subjected to female genital cutting. This involves partial or full removal of a girl's external female genitalia.  In the short term, it can cause serious bleeding, infection and sometimes death. It dramatically disadvantages girls for the future: many girls never return to school and are often forced into early marriage. As well as the physical damage, cutting significantly curtails the education, incomes, and independence of women and girls.  It is a fundamental breach of the human rights of women and girls, and it causes lasting health, education, economic and social harm.  Many communities are ending cutting - and we know this can be accelerated to meet the world’s target of ending this practice by 2030 - but at the moment, the population is growing faster than the prevalence is falling, leading to a rising number of girls being cut each year. Because of the COVI-19 pandemic, programme work to end cutting has been disrupted, and an additional 2 million girls are now at risk of being cut in the next ten years, according to UNFPA.

Orchid Project works in three ways:

• Advocating for resources and commitments to end FGC

• Partnering with grassroots organisations working towards abandonment in practising countries 

• Sharing best practices and communicating the scale and impact of FGC and how it is ending

Values

We are collaborative, we are respectful, and we are open and accountable. All staff are expected to uphold Orchid Project’s values and work together to achieve transformational change.

About you 

You will bring enthusiasm and strong administrative skills to a growing organisation promoting social change and having a real impact on the world. You love to organise things and people and take pride in your work and the critical support role you play. You are comfortable handling both proactive and reactive tasks and are calm and confident when juggling many balls and working to tight deadlines. You have a high-quality standard in your work and bring a flexible and positive attitude to any team.

Key responsibilities of the role:

To provide financial, administrative and operational support to the Orchid Project team, the Finance and Operations Assistant will undertake a variety of tasks, including:

Finance

• Supporting the Finance and Operations Manager on including bookkeeping, processing payments to vendors, international partners and associates.

• Processing incoming donations and making bank deposits

• Organise all invoices and receipts and provide ongoing support for the finance and Operations Manager on month-end finances.

• Making purchases on behalf of the organisation

• Balancing petty cash bank

• Supporting the Finance and Operations Manager on project financial reporting and spot checks

• Support in setting up finance templates, policies and through the annual audit process

• Supporting the Finance and Operations on expense reports for staff, consultant and activist

• Support the development of financial policies and procedures.

• Supporting the Finance and Operations with timesheets

• Any other reasonable tasks falling within remit and skillset

Office Administration & Logistics 

• Working alongside the Finance and Operations Manager, providing admin support to ensure the smooth running of the office. 

• Ordering office equipment and supplies within allocated budgets, ensuring that maximising procurement processes are followed and maximises value for money.

• Monitor operating leases, re-ordering as necessary, reviewing options for new/renewal of contracts with office suppliers, ensuring best value for money based on Orchid’s changing needs.

• Maintain the Asset Register

• Providing general in-office support, e.g. organisation of office environment, filing, printing documents for meetings, problem-solving to ensure a smooth and well-run office

• Receptionist duties including answering the telephone, handling posts, answering email queries, receiving visitors

• Arranging staff meetings via zoom and In-person, checking the availability of the Office meeting rooms when staff enquire.

• Supporting Finance and Operations Manager in maintaining the computer systems and networks.

• Supporting the team with administrative expertise on a wide variety of projects

• Provide logistical support for CEO and Board meetings

• Supporting the team with administrative expertise on a wide variety of projects

• Providing logistical support for staff travel, events and board meetings

Human Resource support

• Providing support to Finance and Operations Manager on staff recruiting, contracts and keeping HR system up to date.

• Participate in creating updates of the employee handbook and HR policies

• Providing administrative support for the organisational development activities of Orchid Project

• Supporting the Finance and Operations Manager and Head of Finance and Operations on recruitment and inductions.

Other 

• Orchid Project is a small team in an entrepreneurial environment, and you may be required to carry out duties outside of your job description 

Internal Working Relationships

• Reporting to the Finance and Operations Manager

• Working closely with all team members to deliver Orchid Project’s strategy

External Working Relationships

• Suppliers, bookkeepers, and service providers

Person specification

Essential

• Good organisational skills and attention to detail

• Good bookkeeping experience

• Experience in office management and administration, particularly in a small organisation

• Broad background across administrative functions of an organisation

• Good customer service manner and relationship building skills

• Good IT problem-solving skills – able to keep an office running and able to seek tech assistance as needed

• Excited to work in a small growing charity, where everyone wears many hats, and every day is different

• Experience managing logistical details – for events, staff travel and calendars

• Experience working online, with full  Gmail and MS Office applications, and some background with financial data/software.

• Strong communicator, both written and oral

• Able to work on own initiative, with flexibility and as part of a team 

• Sometimes willing to work outside office hours/at weekends (rare)

• Passionate about the human rights of women and girls

Desirable

• Experience with donor database management software such as Salesforce

• Specific experience with Xero or Quickbooks financial software

• Events support background

• International and/or cross-cultural experience

Anti-Racism, Diversity and Inclusion at Orchid Project

Orchid Project is committed to being actively anti-racist. We encourage people from all backgrounds and experiences to apply. We value lived experience and encourage you to apply even if you do not meet 100% of the person specification.

Safeguarding

Orchid Project is committed to protecting children and vulnerable adults, staff, representatives and partners from any unwanted behaviour. All staff are expected to abide by Orchid Project’s Safeguarding Policy. Training will be provided as part of induction, and relevant background and criminal record checks will be carried out. By submitting your application, you confirm that you agree to these checks being performed and that you will provide all necessary information to support this. For further information regarding Safeguarding please visit our 

To apply, please email your CV along with a covering letter, detailing why you are applying for the job and how you meet the person specification by 06/02/2022. Interviews will be held w/c 14th February via video conference or face to face if permitted.

Vacancy Reference Number:

HRA/FS/HR/UK-R1

Position title:

Human Resources Assistant

Reports to:

Human Resources Manager

Location:

Muslim Hands, 148 – 164 Gregory Boulevard, Gregory House, Nottingham, NG7 5JE

Hours of Work:

Part-time, Up To 21-Hours Per Week, Negotiable

Salary guideline:

(Up to) £21,000.00 Pro Rata (commensurate with experience)

Terms of Employment:

12-Months' Fixed Term (Renewable / Extendable) with 6-Months' Probationary Period 

Application Process & Closing Date:

Please send an introductory email telling us why you are suitable for the role along with your CV by no later than 12th February 2022.  

Approx. Interview & Role Commencement Date(s):

Interviews: ASAP

Start: ASAP thereafter

Note: Strong Applicants may be contacted sooner, ahead of the closing date, to hold an Online Interview with Muslim Hands; therefore, please familiarise yourself with ZOOM, Team Link, MS Teams, and Skype post successful submission of your application.

About us:

Muslim Hands is a UK faith based international relief and development organisation working in over 40 countries worldwide. The headquarters of Muslim Hands is based in Nottingham, with additional operational function of the - fundraising team located in London. There will be occasional travel between the two locations.

The Role:

Muslim Hands UK is seeking an enthusiastic, dynamic and passionate individual to support our HR Services. The Postholder will work cooperatively and collaboratively as part of the HR team, being integral in the provision of the required support and direct assistance with all aspects of the day-to-day running of the department. The HR Assistant shall progressively take ownership of a variety operational activities whilst ensuring all administrational expectations of the HR department are met to (and maintained at) a high standard.

Job Specifics:

• To develop relationships with and assist staff at all levels within the organisation by providing a comprehensive HR service, dealing with general HR enquiries face to face, by email, by telephone or by other approved means; including regularly representing the HR Department at other Muslim Hands’ sites in order to provide the same.
• To support with the delivery and attainment of the key performance indicators of the HR Department, aiming to achieve over and beyond the department’s expectations at every opportunity.
• To champion operational effectiveness of the HR Department and ensure the responsibilities of the post are conducted in a way that reflects the standards, vision and values of the organisation.
• To proactively support with the full life cycle of all staff recruited, from drafting / adding adverts, managing recruitment campaigns, adding new starters to our HR systems, induction, probation, absence management, variations of contracts, leavers to providing after-care.
• To effectively manage the ‘HR Inbox’ resolving queries and escalating/forwarding concerns to the HR Manager for effective decision making and resolution.
• To effectively and efficiently maintain the HR database(s) to ensure all staff records are comprehensively and accurately kept up to date and compliant with current UK legislation.
• To proactively promote excellence in regard to all Muslim Hands’ Values, Policies, Procedures and Processes including but not limited to Personnel Expectations, Safeguarding, Health and Safety and Well-being.

• To undertaking any other duties which may be reasonably regarded as within the nature of the duties, responsibilities and scope of the role.
• To support with Fundraising activities from time-to-time, committing to partake in live TV appeals during our peak periods.

Person Specification

Essential

• Ability to demonstrate current eligibility to work within the United Kingdom
• Must be able to either:

(1) Provide a valid Disclosure Barring Service (DBS) certificate (issued within the last year) when requested by Muslim Hands; OR (2) Undertake to provide full cooperation for Muslim Hands to perform a DBS Check at the required level appropriate for this / similar role.

• 2+ years' experience in similar role dealing with HR administration
• Good numeracy skills and competent in the use of Microsoft Excel functions
• Excellent written and verbal communication skills with strong diligence
• Strong IT skills, Microsoft Office and competent in the use of IT systems including HR databases
• Confident and professional attitude in the provision of people support services
• Excellent interpersonal skills with the ability to build trusted relationships with stakeholders at all levels
• Adept to handling difficult personnel matters
• Excellent telephone manner and attitude to customer service
• Reliable, flexible, and willing to work smart and to learn new skills
• Self-motivated and able to work on own initiative with a positive 'can do’ mentality
• Resilient and able to work calmly during times of pressure and meet deadlines and targets effectively
• Pro-active and excellent collaborator

Desirable

• CIPD Level 5 qualified or NQF Level 6 qualified within a similar discipline
• Competent understanding of UK Employment Law
• Leading organisational personnel development and CPD
• [Lead] Investigation Officer experience in dealing with disputes at work
• Experience of leading or influencing change including the development of a HR Strategy
• Understanding of regulatory bodies that govern UK Charities

Note: 

• This Person Specification is illustrative and non-exhaustive in scope.  The post-holder may be required to undertake any reasonable tasks as and when required by line manager from time to time to reflect the changing needs of the Organisation.
• Deadline for applications is 12th February 2022 however we reserve the right to end the application procedure early should the right candidate be found. 
• Unfortunately, we will only be able to contact successful candidates so if you have not heard from us by the closure date unfortunately your application will have been unsuccessful.

This is an excellent opportunity to join one of the UK’s first social investment organisations which has provided over £0.5billion worth of loans and grants to thousands of charities and social enterprises all across the UK in its 20-year history.

We specialise in helping organisations become more resilient and sustainable so that they are in the best place to grow and increase their impact in our communities where the need is greatest. 

At SIB we want our team to represent the diversity of the people and communities that we serve.  We also want our organisation to be one where different backgrounds, experiences, expertise and perspectives are valued, and where everyone is encouraged to grow and develop.  This means that when recruiting we actively seek to reach a diverse pool of candidates.  It also means that we are happy to make changes to the recruitment process and to consider any reasonable adjustments that potential candidates may have as a future employee of SIB in order to reach their full potential.

Our Values are: People First, Curious, Bold, Collaborative, Accountable

About this role

Reporting to the Financial Controller, this role plays an important part in supporting our Finance Team to support the delivery of SIB’s new strategy and focus.

Key responsibilities

1. Prepare for and make weekly payments to SIB grantees, investees, employees and suppliers following laid down procedures.
2. Entering invoices into Receipt Bank/Xero, checking that coding and budget data is correct.
3. Matching Invoices to purchase orders and ensuring invoices are uploaded with correct authorisations.
4. Responsible for timely payments of supplier invoices and managing payment issues that arise with suppliers including entering/uploading payment template data in Barclays ready for approval.
5. Responsible for credit card reconciliations.
6. Responsible for ensuring that, by month end, all bank reconciliations are completed for all 5 entities, required for Management accountants to run loan and grant reports. 
7. Preparing the monthly Cash Analysis Report.
8. Maintaining the upkeep of all bank accounts and loan repayments against Singlify to ensure that all cash management transactions are correctly recorded.
9. To reconcile and post interest for non-feed bank accounts when statements are received.
10. To set up payment templates for new payees within SIB’s agreed controls for suppliers, grantees, investees and team members.
11. To upload/import payments for approval when grants and loan disbursement requests are required.
12. To upload/import and arrange direct debit collections for investees on a monthly basis.
13. Handling any payment issues raised by internal/external team members for timely resolution.
14. Ensuring filing and archiving is up to date.
15. Assisting other members of the finance team as and when required.
16. Monitoring and maintaining shared finance (payable) mailboxes.
17. To support the finance team to provide a high level of customer service - monitor and manage the shared mailboxes – purchase orders (as part of this own the purchase order register); invoices; accounts; support the finance team to integrate activities with other teams such as loans and grants functions.
18. To work within the organisation's processes and procedures required to contribute to the effectiveness of the quality management system.
19. Contribute to the knowledge management, equality, diversity and inclusion and learning priorities in SIB’s strategy and support the implementation and delivery of the strategy.
20. In agreement with manager to undertake other tasks that support the objectives of SIB as required.

Core competencies

• Basic finance/accounting experience.
• Understanding and experience of Xero accounting software.
• Excellent IT skills, including Excel.
• Excellent attention to detail and data entry skills.
• Ability to multi-task, work flexibly and willingness to learn new skills.
• Relationship skills, external and internal customer focused.
• Resilience and ability to work under pressure.
• Commitment to equalities and customer care

Reward package

In addition to salary, SIB offer a generous rewards package which includes:

• Hybrid working
• Annual leave of 25 days per year plus bank holidays
• Birthday leave
• Group life assurance – Death in service scheme which pays three times annual salary
• EAP & WeCare – confidential counselling, wellbeing, GP & information services
• Perkbox – free access to over 200 exclusive perks
• Wellbeing benefit
• Remote Working benefit
• Access to training, personal and professional development
• Digital Detox afternoons
• Cycle scheme
• Volunteering and visits – the opportunity to volunteer at or visit one of the many charities and social enterprises we support.
• Enhanced Family Friendly benefits

Following an internal promotion, we are looking for an HR Assistant to join our small and friendly team.  Reporting to the Head of People, this part time role will be to support our employee lifecycle processes. This will include undertaking employment checks, producing contracts and undertaking the monthly payroll processes.

We are looking for a motivated and driven person who can deliver excellent customer service, has good attention to detail and is highly organised.

One person in five in the UK is affected by lung disease. As the only UK charity for people affected by all lung and respiratory diseases – from mild asthma through to lung cancer – the Asthma UK-British Lung Foundation is here for every one of them. We provide support, fund vital research, and campaign for better prevention, treatment and care.

This is an excellent opportunity for someone either looking for their first HR role or looking to return to the jobs market after a break.  You will interact with colleagues at all levels across the organisation and have a great opportunity to develop your HR skillset. Most important will be your ability to provide excellent customer service, attention to detail, organisational skills and a keen interest in HR.

As well as a competitive salary, you’ll enjoy a range of benefits including 30 days annual leave (plus bank holidays), membership of a health cash plan, employee assistance programme, cycle-to-work scheme, interest-free annual season Travelcard loan and pension scheme.

This is a fantastic opportunity to contribute to an organisation committed to supporting everyone whose life is changed by lung disease.

Please ensure the file name for your CV and application form includes your full name

Please note that CV’s in isolation and any applications received after the closing date will not be considered.

Are you looking for an opportunity where your skills will make a difference in helping to end

homelessness and rebuild lives?

About the role

The Facilities Team provide support to our Head Office at Tower Hill and other offices in London, ensuring that our colleagues there have comfortable, safe and fit-for-purpose spaces in which they can work. We’re a busy team of five, often juggling conflicting priorities and working to deadlines and we’ll also be managing contracts and the archiving function, as well as monitoring Health and Safety and preventative and planned maintenance.

What we’re looking for

Do you have a positive outlook, warm and cheerful demeanour, and the ability to relate to people at all levels? If so, we are looking for a personable and hands-on Facilities Assistant to join our team, based at Tower Hill, but also working at other London locations.

About you

We’re looking for someone who is customer focused, resilient, proactive and has attention to detail. You’ll need to be flexible, able to work on your own initiative, and have great communication skills to succeed in this role.

You’ll also be covering a reception function, so excellent customer service skills are essential, as well as a great telephone manner, alongside this you will act as a fire marshal and first aider. The post holder will often be juggling varying demands so the ability to remain calm under pressure and prioritise is also important.

What we offer

• Excellent Development and Growth Opportunities

St Mungo’s employees are encouraged to consider opportunities to develop new skills or progress including; secondments, internal transfers, application to new roles in the organisation or just to get involved in various projects happening within the organisation.

As a result last year 35% of our vacancies were filled by promotions. In 2019 we achieved We Invest in People Gold level accreditation and are one of just 3% of housing associations to achieve this standard; 82% of staff who took part in the IIP survey say St Mungo’s is a great place to work.

• A Diverse and Inclusive Work Place

At St Mungo’s is a Disability Confident Employer, we are in the top 100 of Stonewall’s Workplace Equality Index 2020 and we are. Equality, diversity and inclusion are central to the organisation's values and how we work.

We are proud of our commitment to diversity and inclusion and have 8 great Diversity Networks to support clients and staff from different backgrounds so they are able to be their best selves. Our Networks include: BAME, Carers and Parents, Lived Experience, LGBTQIA+, Disability Awareness, South West, Irish and Women’s Action.

• Flexible Working and Other Benefits

We are committed to maintaining your work/life balance. We offer 25 days annual leave, and operate a very popular Flexi Time scheme, which allows you to supplement your annual leave entitlement. After 5 years, staff annual leave entitlement increases to 28 days.

St Mungo’s contribute 4% of your gross annual salary, and you are able to enrol in the Defined Contribution scheme following a successful probationary period in which the employer contribution is 6%.

What we do

At St Mungo’s our vision is that everyone has a place to call home and can fulfil their hopes and ambitions. As a homelessness charity and housing association, our clients are at the heart of what we do, and in 2019 we supported nearly 30,000 people who were either homeless or at risk of becoming homeless. Our staff are crucial to making this happen.

How to apply

To find out more and apply please go to the St Mungo’s careers page on our website. 

To view the job description and guidance on completing your application form, please click on the ‘document available’ tab at the top of the advert page on our website.

Closing date: 10am on 18th February 2022

Interview and assessments on: 7th March 2022

Please be advised that all appointments will be made on St Mungo’s current standard Terms and Conditions (T&Cs); this also applies to any internal candidates.

​Salary: £26,558 per annum pro-rata

Hours: 35 hours per week, Monday/Wednesday/Thursday/Friday 12.30-8pm and Saturday 9-4.30pm

Contract: Fixed term January to March 2022, in the first instance

Responsible to: Hospital Discharge Support Service Coordinator and Winter Pressures Coordinator     

Context:

Age UK Wandsworth (AUKW) is expanding its Better at Home (BAH) Service to support the winter pressures on the D2A (Discharge to Assess) and health services in Wandsworth. The Service works with community and hospital health services, social services and other statutory and voluntary agencies.  The BAH Service supports clients who are being discharged from hospital, in order to prevent hospital readmissions and promote independence in the home.  The BAH Service provides information and advice, installs equipment for hospital discharge and falls prevention, offers befriending services and an online shopping service.

Purpose Of the Role:

The Home from Hospital Assistant will be supporting the BAH Service by providing practical and emotional support to clients. The Home from Hospital Assistant will be working in the community, local hospitals, in client homes and in the Age UK Wandsworth office.

The Home from Hospital Assistant’s primary duty will be supporting clients’ safe return home from hospital.

The role is for 3 months, in the first instance, with the possibility of an extension depending on funding and the success of the postholder in decreasing pressure from the health services. The aim is to help the health services with the winter pressures that are expected at this time.

Main Duties and Responsibilities:

1. Accompanying clients as they return from hospital to home and escorting clients to medical appointments
2. Communicating with hospital staff to ensure clients are ready for discharge from hospital
3. Ensuring a warm and safe environment for clients when coming out of hospital
4. Supporting clients with organising transport to/from hospital appointments
5. Providing practical support for clients (e.g. supporting with shopping, picking up prescriptions, supporting with light domestic tasks)
6. Helping clients build confidence or engaging with the community after a long stay in hospital (e.g. going for walks with clients or helping them access clubs or activities) 
7. Emotional and befriending support to reduce anxiety and social isolation
8. Supporting the Handyperson Service with furniture moves to enable hospital discharge
9. Supporting clients with administrative tasks
10. Signposting clients to different services within the organisation or externally
11. Undertaking administrative duties required for the service
12. Ability to travel independently around the borough of Wandsworth
13. Protecting the confidentiality of service users and complying with all AUKW policies and procedures
14. Safeguarding service users and protecting people from harm and working with the Confidentiality, Equal Opportunities and Lone Working Policies in mind

We will be interviewing for this role as and when suitable and fiully completed applications are received. Please note a DBS check will be required. Do look at our website for further details and read the Job Description and Person Specification carefully before applying.

The RCR is a great place to work, with an ambitious agenda. At the forefront of the health agenda, our members diagnose and treat cancer, heart disease, stroke and more, while leading on innovations including AI, skills mix and community diagnostic hubs. As COVID-19 recedes and the cancer backlog rises up the agenda, our members’ work and views have never been more important.

This is an exciting part-time (5 half days Monday -Friday) opportunity for an assistant to contribute to a medical charity focussing on supporting doctors to deliver medical imaging and cancer services!

We are looking to recruit a Membership Operations Assistant to support the Membership teams work across the RCR. The successful applicant will support the day-to-day delivery of core membership functions. They will provide excellent administrative support through being the first point of contact for members and potential members through multiple communication channels. Working collaboratively with the Membership Operations Administrator to complete membership administration activities and respond to queries through the membership lifecycle.

This role will suit an organised individual who is a skilled multitasker who is able to deliver exceptional customer service ensuring that members are consistently receiving a memorable service. Furthermore, they will be responsible for ensuring the membership data integrity by completing data quality checks to deliver reliable and current data on our members as well as maintain and manager records in accordance with the RCR’s data protection policy and guidance.

You’ll be an enthusiastic team player, who understands the role of The College and the importance of the support you will provide, consistently delivering a brilliant service. Excellent interpersonal skills are necessary in the developing and building of effective working relationships with teams across The College.

We are looking for someone who is problem solving and solution focused to come and join us in the Membership Operations Assistant role. To be successful you will have a good understanding of the administrative process, systems, and procedures. You will be a clear and analytical thinking who maintains a high level of accuracy, with excellent writing and presentation skills.

IRMO is looking for an Administrative and Finance Assistant. The post-holder will play a key role in supporting the healthy management of IRMO's day-to-day operations and finances as part of our Operations Team.

IRMO works to enable the development, agency, and participation of Latin Americans and other Spanish and Portuguese speakers, by responding to both immediate needs and structural inequalities. We do this by offering high-quality information and advice services, opportunities for development and training, and a platform to seek social and systemic change. Our work is organised across three main operational areas - Advice and Casework; Education, Training and Employment; Children and Young People - and a cross-cutting area - Advocacy, Research, Policy Mapping and Campaigning.

As part of our Operations team, the Administrative and Finance Assistant will work closely with our Operations Manager and Director, playing a key role in supporting the healthy management of our day-to-day operations and finances.

The post-holder will be responsible for a range of administrative tasks, including procuring office supplies and liaising with service providers to ensure IRMO is running efficiently, as well as supporting the development and implementation of IRMO's policies and procedures. They will also be responsible for bookkeeping and supporting the maintenance and monitoring of financial records in compliance with IRMO's Financial Controls Policy.

• Working hours: Part-time (22.5 hours per week)
• Contract: Permanent
• Reporting to: Operations Manager
• Pay band: £22,427 to £23,803 per year (pro rata)*
• Annual leave: 33 days per year (pro rata)
• Deadline to apply: 30th of January 2022. We encourage candidates to apply as soon as possible. This is temporarily a remote position due to COVID-19, however, we require candidates to be available to work from our office in South London.

To apply, visit our website. Please do not send CVs as we do not shortlist from CVs.

Closing date: 6 February 2022

Interview date: 14 February 2022

At Thames Reach we are committed to helping homeless and vulnerable people to live in decent homes, build supportive relationships and lead fulfilling lives. Our vision is to end street homelessness and our aim is to deliver high standard and effective services to vulnerable people.

The successful candidate will work closely with our Area Directors providing them with business quality information and administrative support around new business development.

You’ll cover a varied range of duties, from taking on responsibility for completing external reports, co-ordinating activities around new business development and maintaining a library of resources.

To succeed as the Strategic Support Assistant, you will:

• Have excellent prioritising skills and be able to independently manage your workload
• Be organised and efficient
• Be a proficient user of Microsoft Office applications, including databases such as Salesforce
• Be flexible, willing to learn and have a ‘can do’ attitude
• Show initiative and attention to detail
• Be able to develop and maintain good and effective working relationships
• Have an interest in homelessness and a desire to support us to have a positive impact on the lives of homeless people.

As well as a great working environment we offer:

• 29 days holiday
• Learning and development opportunities including Tuition Aid and training
• 6.5% non-contributory pension.

PA Governance Job Share Role – three days a week

12-month contract initially

This role can be carried out remotely, but the successful candidate is also able to work some of the time from a central London office if preferred.

Salary: Starting from £30 - £32k pro rata and attractive terms, dependent on experience

The Society of Chemical Industry (SCI) is an international forum where science meets business.  Established in 1881, SCI is a registered charity, based in London, with members in over 70 countries.

SCI’s principal charitable objective is to advance the application of science into industry for public benefit, and it does this through events, publications, and other activities.

SCI seeks a part-time PA to provide administrative support to the charity’s governance function.  Working within a small and friendly team, the role requires governance or board committee experience (including minute taking), the role also offers scope to assist with elements of support for the Chief Executive.

You will have excellent communication and interpersonal skills, be flexible, proactive and have experience of working within a busy executive office.  The ability to plan, prioritise and work to deadlines is important. Good working knowledge of Microsoft Office is essential. Experience of working in a professional or corporate environment is essential.

Knowledge, skills and experience required for this position

• At least 3 years’ demonstrable experience as a Personal Assistant.
• Some governance experience preferable but training will be given.
• Experienced minute taker and experience in organising senior committee meetings.
• Excellent communication and customer service skills.
• Strong organisational skills, and the ability to multitask.
• High level of computer literacy with Microsoft Office Suite and familiarity with SharePoint, PowerPoint and with using MS Teams.
• Proactive and willing to act on own initiative both individually and as a member of a team.
• High aptitude for spelling and grammar, and accuracy in data entry and proof-reading.
• Personable, positive and a team player.
• Understanding of a charity or membership organisation desirable.

Deadline: 31 January 2022 by midday.
 

Personal Assistant to Chief Executive

Salary: £30k - £35k and attractive terms, dependent on experience

Prime central London location but with the possibility of working from home part-time.

The Society of Chemical Industry (SCI) is an international forum where science meets business.  Established in 1881, SCI is a registered charity, based in London, with members in over 70 countries.

SCI’s principal charitable objective is to advance the application of science into industry for public benefit, and it does this through events, publications and other activities.

SCI seeks an experienced full-time Personal Assistant to provide administrative and secretarial support to the Chief Executive.  Routine duties include proactive diary and inbox management, managing a contacts database, HR administration, travel and meeting arrangements and management for the Chief Executive. This is also a supporting role for assisting with the charity’s governance and the reception area and will require governance or board committee experience (including minute taking) in respect of the Board of Trustees.

We are looking for a professional and experienced PA to join this small, friendly team. The role involves liaising with senior level contacts so requires someone from a professional background comfortable liaising with CEOs and other senior directors.  

You will have excellent communication and interpersonal skills, be flexible, proactive and have experience of organising a busy executive office. The ability to plan, prioritise and work to deadlines is important. Good working knowledge of Microsoft Office is essential. Experience of working in a senior capacity in a professional or corporate environment is essential.

Knowledge, skills and experience required for this position

• At least 5 years’ demonstrable experience as a Personal Assistant.
• Excellent communication and customer service skills.
• Strong organisational skills, flexible and the proven ability to multitask.
• Experienced minute taker.
• High level of computer literacy with Microsoft Office Suite and familiarity with Planner and PowerPoint, Sharepoint and Teams.
• Proactive and willing to act on own initiative both individually and as a member of a team.
• High aptitude for spelling and grammar, and accuracy in data entry and proof-reading.
• Personable, positive and a team player.
• Understanding of a charity or membership organisation desirable.

Deadline: Midday on 31 January 2022.  However, please note, interviews may take place before the closing date for the right candidate.
 

Assistant Head of Finance

We have an exciting opportunity for a IHQ Assistant Head of Finance working within the one of the largest voluntary organisations in the world.

Position: Assistant Head of Finance

Location: London

Salary: £70,116.42 plus a travel to work allowance up to £3,400

Contract: Permanent, full time, 35 hours per week

Benefits: Contributory pension scheme, generous travel to work allowance, 25 days annual leave, plus 8 Bank Holidays per annum.

Closing Date: Monday 7th February 2022

About the role:

As Assistant Head of Finance you will serve as a key resource for the organisation and support the IHQ Head of Finance in management of accounting, administrative and financial activities with a particular emphasis upon policy development, seeking excellence and sector-leading practice in compliance and statutory reporting.

This is an exciting time for the department following recent implementation of new accounting software (NetSuite) at IHQ as part of a global software roll out covering more than 85 countries and the post holder will line manage the head of a team providing support to territories around the world as part of the software implementation.

Role Responsibilities:

• Assist the IHQ Head of Finance (UK Operations) to ensure fulfilment of statutory reporting requirements for two registered charities and a registered company.
• Serve on a wide range of boards, councils and committees for oversight of operational matters and development of policy frameworks.
• Oversight selected tendering and procurement projects for material contracts and international schemes.
• Devise and implement processing protocols for large material contracts and international property schemes in consultation with stakeholders. 
• Advise leadership on issues relating to UK Charity Law, Company Law, Tax Regulations and other areas of practice working with in-house legal counsel and external legal, tax and governance advisors as required.
• Progress additional reporting due to the status of an IHQ entity as a Public Interest Entity (PIE) and devise and implement new policy protocols in areas such as environmental reporting, resilience, audit & assurance and payment practices.
• Line manage the Head of FASST (Financial Accounting System Support Team) providing support to the charity’s territories around the world as part of the global NetSuite software implementation.

About you:

The successful Assistant Head of finance will need to be a certified Public Accountant, with CA, ACCA or equivalent, you will have significant experience in senior finance roles. You will also need to bring with you the following skills and experience:

• Team management experience
• Knowledge of UK Charity Law and Company Law
• Knowledge of UK Charities SORP (FRS 102) is preferred
• Extensive experience of developing and maintaining financial and accounting policies, procedures and controls Willingness to undertake occasional international travel
• Willingness to work within the Christian ethos of the charity and in sympathy with their aims and objectives

If you feel you have the necessary experience and would like to join the team, apply today! You will be redirected to the charity’s website where you will need to complete their online application process, please note CV’s will not be accepted.

Other roles you may have experience of could include: Head of Finance, Finance Director, Director of Finance, Assistant Director of Finance, Director Financial Services, Deputy Finance Director, etc.

CHARITIES ASSISTANT

About The Role

Reports to: The Head of Philanthropy

Direct reports: N/A

Place of work: Hybrid working (The Hall, London)

Who We Are

Merchant Taylors’ Company began as a medieval organisation in 1327. Once linked to the tailoring industry, today we are a network of members from a diverse range of backgrounds who share a passion for community, education and philanthropy.

We are an organisation dedicated to progress, fairness and people. Members volunteer their time, skills and donate to empower a range of charities and support a number of associated schools across the United Kingdom. We help people to achieve their full potential despite life’s challenges. To meet our ambitions, we provide an engaged and driven workforce that ensure we continue to be City leaders.

The Merchant Taylors' Foundation is the Company’s charity. We award grants to charities tackling disadvantage in the London boroughs of Hackney, Lewisham, Southwark and Tower Hamlets. The Foundation also awards educational grants across England and Northern Ireland.

Our Vision

To be a flourishing Livery company that makes a lasting difference, improving lives through education and philanthropy.

How You Bring Value:

You’ll provide efficient and accurate administrative support to the Head of Philanthropy and Education Officer across a wide range of duties. You’ll have responsibility for evaluating grant-funding applications and justifying shortlisted applications to our Charities Committee in writing. You’ll create and maintain relationships with external charities, raising our profile as a committed philanthropic force.

As with all our roles, you must attend meetings and participate in Company training and development activities as required.

Grant-Making by Merchant Taylors’ Foundation and other Merchant Taylor charities

• You’ll assess applications to the Merchant Taylors’ Foundation (MTF) from charities asking for funding
• You’ll take ownership of the grant-making database  at all times
• You’ll oversee the entire grant making process from applications, funding decisions made by MTF, notifying applicants of outcomes, assisting with payment of funds, and creating reports about grants for both charity and education grants
• You’ll write summaries of short-listed grant applications, for decision by the Committee, and minutes of their decisions.
• You’ll administer the Charity Visits Scheme, by which Company members volunteer to conduct due diligence visits to charities applying for grant-funding, and any other initiatives by which Company members can become involved in the Company’s grant-making decisions. This occasionally  requires visiting charities. You’ll be our first line contact for queries from charities seeking funding and from members wanting to contribute their time to support our grant-making
• You’ll carry out similar responsibilities on a smaller scale for the other charities for which the Company provides trustees.

Giving Strategy

• You’ll work alongside the Head of Philanthropy in encouraging the Company’s members to make financial donations to the Foundation through regular giving, gifts in their wills, or one off donations.

Charity Management Service

• You will lead on administering all aspects of a small grant-making trust for which the Company provides a charity administration service

Education

• You’ll provide basic administrative support to the Education Officer (for example,  taking lead on the Company’s annual photography competition for the Company’s associated schools or an education seminar)
• Assisting in the logistics of any outreach initiatives by which Company members can give their time to assist the Company's promotion of education

Other Responsibilities

• Keeping track of the  statutory reporting deadlines tracker for charities managed by the Company. Ensuring Trustees sign annual reports and accounts, and submitting them to the Charity Commission
• Updating the Trustees’ terms of appointment tracker and notifying the Head of Philanthropy of any appointments soon to expire
• Regular checking of the Charities, Education and Data Inbox, and replying to all emails and queries
• Assisting the Philanthropy Team with a wide range of administrative/charity governance duties.

Communications

• You’ll help the Communications Manager prepare any wider Company Communications to do with Philanthropy, and occasionally write articles to go out to members.

What You Bring:

• You’ll have level 7,8 or 9 in GSCE Maths and English (or equivalent)
• Although not essential, a degree in an area related to Philanthropy, Social Studies, Economics, Law or Charity would be a bonus
• You must have excellent IT skills
• You’ll have a genuine interest in developing a career in the charity/ not for profit sector
• You’ll be able to demonstrate an interest in UK politics, current affairs and social issues as well as in philanthropy
• Your people skills will be strong with an ability to communicate to all levels using verbal and nonverbal communication methods
• You’ll come with a logical mind that is analytical, and you’ll be good at expressing your analyses in writing
• Your attention to detail will be brilliant
• You’ll embrace learning new skills and ways of working
• You’ll be interested in learning about the money/ business model side of how charities work
• You’ll be comfortable working with numbers
• You’ll have the confidence to ask lots of questions, and in time, answer lots of questions related to the Company’s philanthropic work

What to expect from us

We offer training, support, and benefits to ensure we attract exceptional candidates and retain them as we continue to modernise and deliver outstanding opportunities to members and our clients.