Catch22 exists to help build a society where everyone has a good place to live, good people around them, and a fulfilling purpose.  We call these our ‘3Ps’.

We achieve this in two ways. First we improve lives on the frontline through delivery of public services. Secondly, we use our knowledge to change ‘the system’, to fix the complex web that can trap and disempower those it was set up to help. With the heart of a charity and the mindset of a business, we are uniquely placed to deliver on this challenging agenda.

The Hive is a holistic mental health and wellbeing service for young people aged 16 to 24 in Camden. The Hive is a safe and inclusive place to be, supporting the service as a whole to reach young people who do not readily seek help.  

As Administrator at The Hive, you will provide an enhanced data analytical role and ensure all key data is captured, managed and reported effectively in line with the contractual expectations of the commissioners and Catch22’s performance reporting procedures.  You will also provide flexible and responsive administrative, communications, performance and public relations support to both The Hive team and, infrequently, other Catch22 services.

To succeed in this role, you’ll need previous experience of managing, interrogating and interpreting data systems and producing analytical reports.  You’ll also need excellent communication, interpersonal and relationship building skills, the ability to work effectively in a fast paced, high volume environment and advanced administrative skills.  Above all you’ll have a passion for the work we do and a shared commitment to deliver our vision. 

Administrator – Six Month Contract
Cirencester, Gloucestershire

Are you an enthusiastic individual with impressive communication skills? Are you ready to take on a new, rewarding role, supporting a leading organisation that is working towards better corporate practices and giving? If so, read on.

About Us

We are Benevity, a game changing software developer bringing a breath of fresh air and a new way of thinking to employee engagement software.

We are global leaders in corporate social responsibility and some incredible brands from around the world rely on us to provide award-winning corporate goodness programmes. These programmes help to attract, retain and engage professionals who are connected by causes that matter to them.

To put this in context, with 10 million employees registered with us, we’ve processed nearly three billion dollars in donations and 17 million hours of volunteering time this year alone.

We’re now looking for an Administrator to join our team on a six month contract and support our clients and back office functions.

Your Benefits

- Salary of £17,000 - £20,000 pro rata DOE & skills
- Company bonus scheme (based on company and individual performance)
- Employee assistance programme including counselling, consultations and access to resources
- Workplace giving programme including 100% matched charitable donations and paid volunteering time

This is a fantastic opportunity to step into an engaging administration contract where you can develop your skill set and gain the experience you need to further your career.

You’ll join a unique working environment of dreamers and doers where your support will help us change the way volunteering and donations are given.

So, if you want to join a team of positive thinkers and make the world a better place through goodness and giving, we want to hear from you.

The Role

As an Administrator, you will join our managed services provision and play a pivotal role in helping our clients to manage their employee volunteering, matching and giving programmes.

Specifically, you will provide a variety of support services to ensure that programmes run smoothly and clients, employees and the charities they support can work together harmoniously.

Supporting Client Success Managers and Team Leads to build excellent client relationships, you will also:

- Field client requests quickly and competently
- Work on multiple projects at once
- Review and update priorities to ensure all activities are covered
- Deliver on the promises and commitments that form the basis of relationships
- Maintain personal high standards and complete tasks and projects in accordance with these
- Work as part of a team, receiving support and providing assistance when needed
- Occasionally undertake visits to clients’ sites as required

About You

To be considered as an Administrator, you will need:

- Excellent written and verbal communication skills
- To be a detail-oriented multi-tasker
- To be resourceful and proactive
- Operational excellence
- To be a collaborative team member
- The willingness to travel

Other organisations may call this role Managed Services Administrator, Client Services Administrator, Account Management Administrator, Account Support Executive, Account Executive, Client Support Co-ordinator, Account Co-ordinator, or Client Services Co-ordinator.

We believe in the power of diversity and we’re dedicated to creating a diverse, equitable and inclusive environment at Benevity. We ensure equal opportunity for all applicants and encourage people of all visible minorities, including Indigenous applicants, and those of any religion, sex, age, ability, sexual orientation, gender identity or expression to apply.

So, if you’re looking for a rewarding challenge as an Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Admin Assistant - ASAP Start - Not For Profit - Permanent - City of London

Your new company
Come and join this Not for Profit organisation, working towards educating and entertaining the general public on particular historic events.

Your new role
- Providing admin support to senior staff
- Processing and handling cash
- Managing budgets
- Meeting and greeting external visitors
- Facilitating meetings (providing supporting documents, booking meeting rooms)
- Managing bookings from visitors
- Keeping log on the company database
- Supporting and delivering major events
- Liaising with internal personnel across different branches, as well as liaising with external personnel
- Dealing with telephone queries and mailbox
- Operating switchboard
- Ordering office supplies

What you'll need to succeed
You must be an experienced administrator who is highly organised and has high attention to detail. You must have a proven track record of being able to demonstrate high level of administrative support. You must be a confident communicator and an absolute professional as you will be supporting a senior team and will be required to contact external parties on their behalf. You must have good writing ability as you will be dealing with the mailbox. You will need to have experience organising and supporting with events. You must be IT literate as you will be working on different databases and will need to keep track of information. You need to be someone who is a quick learner, will be able to get on with the tasks required, and be able to use your initiative to make improvements in systems in place.

What you'll get in return
You will get the chance to join a large not for profit organisation on a permanent basis to develop and pick up on key skills.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

The Franciscan Missionaries of the Divine Motherhood are an International Congregation of Catholic women whose charism is to live the Gospel in the spirit of St Francis and St Clare of Assisi. 

Much of the administration and management of FMDM Life and Mission is provided by a dedicated team of Mission Partners who bring their professional expertise and wisdom to work alongside the FMDM Leadership Teams around the world in supporting and developing the Life and Mission of the sisters.

You will actively contribute to the organisation’s strategy setting up a central administration team to achieve a self-run, fully functioning service to support a worldwide organisation through substantial change. This key role will require strong alignment with the Congregation’s Franciscan spirit and charism.  You will have; 

• 5 years minimum experience at Senior Manager Level
• Experience with Strategic Planning
• Demonstrated excellence in Continuous Improvement, Change Management, Decision Making and Communication Skills.
• Excellent Stakeholder Management with a round table approach and ability to negotiate and influence at all levels
• Demonstrated experience in implementing systems and using website and social media platforms

We are a Living Wage Employer

Do you want to work for an established and respected local mental health charity?

Solent Mind is the leading ­mental health charity across Hampshire providing a range of high quality services to improve people’s mental wellbeing and to promote choice and rights to everyone who needs our support. Our services operate in various locations throughout the Hampshire area.  We are currently recruiting for:

Reference: IAOMar20

ICT ADMINISTRATION OFFICER

Hours: 18.5 Hours Per Week

Salary Range: £22,603 To £24,341 Pro Rata Per Annum (NB: Pay Award Pending)

Location: Southampton (But With Travel Within Hampshire)

Closing Date: Fri 03 Apr 2020 (Before 9.00am)

Interview Date: W/C Mon 20 Apr 2020

As an ICT Administration Officer your responsibilities will include:

• Help manage the IT Service Desk with support from the Head of Digital and IT support provider

• Provide remote diagnosis and fixes for 1st line queries
• Assist in the Audit and Process reviews for organisational systems
• Providing IT training and assist in CRM Development
• Procurement of Hardware and Software Licences

If you have an IT qualification or relevant experience in providing IT support, sound working knowledge of IT applications including Microsoft Office and relevant databases, experience of MS Exchange, Active Directory and Citrix environments and good communication skills then this could be the role for you.

For an excellent candidate we will consider paying at the top of the band.

FOR MORE INFORMATION AND TO APPLY FOR THIS ROLE,

PLEASE SEE OUR 'CURRENT JOB VACANCIES' PAGE ON THE SOLENT MIND WEBSITE

​CV’s will not be accepted nor do we accept applications from recruitment agencies

Posts may be subject to a relevant DBS check

Solent Mind welcomes applications from all the communities in which we work.

Appointments are made on merit.

Charity registered number 1081116

Registered with Limited Liability in England and Wales No: 4004500

Mathematics and English Administrator

Maternity Cover until Nov 2020

£19,536 - £22,445 p.a.

(dependent on skills and experience)

An exciting opportunity has arisen for an experienced administrator to join the busy team in the Mathematics and English department.

Your main duties will be administering processes for all students taking Mathematics and English as part of their learning programmes. 

Recording achievements accurately and on-programme maintenance, i.e. monitoring and tracking, chasing of reviews/registers/achievements.  Maintenance of learner files/electronic files, reports and data as required. From time to time you would be required to attend and take minutes of meetings, along with other typical administrative tasks.

Experience of working in a busy office environment, working with speed, accuracy and attention to detail plus excellent customer service skills and team work are essential for this post.  Experience of working within apprenticeship delivery would be desirable.

We are able to offer you the facilities of a College campus set in 7 acres of green belt in a peaceful setting.  The College has excellent transport links and is set in a location convenient to London and the South East and offers a large free on-site car park.

Please note that this is a post under Nescot Enterprises which has different terms and conditions to that of the College.

Closing Date for applications will be Tuesday 24 March 2020

Interviews will be held on Tuesday 31 March 202

MEET in Oxford provides a low cost trauma focused therapy service using fully qualified and highly experienced psychotherapists who offer Eye Movement Desensitisation Reprogramming (EMDR) and Energy Psychotherapy (EP) to people whose lives are seriously affected by difficult experiences in the past and who are unable to pay for private therapy or access it through the NHS.

We are looking for an enthusiastic and organised individual to support us to consolidate and develop this very low-cost trauma focused therapy service which operates from Oxford City Centre on Mondays.

MEET in Oxford was registered as a Charitable Incorporated Organisation (CIO) in 2019 (charity number 1182200) and is now looking for an experienced administrator and development worker (0.5 f.t.e).

3-year fixed term contract at point 26 of the National Joint Council (NJC) pay scale – £29,636, pro rata – £14,818.

Person Specification

We are looking for an experienced administrator and development worker who has:

Essentials

• An interest in supporting people who are living with the impacts of trauma and is in sympathy with Quaker Values
• A willingness to learn about EP/EMDR approaches and advocate for these methods of working with trauma.
• Ability to communicate effectively and sensitively.

• Excellent computer skills.
• Ability to combine strategic thinking and planning with the flexibility to respond to opportunities for working in synergy with other organisations.
• Ability to work collaboratively with trustees and professional colleagues who are working pro bono.
• Good time management skills and initiative to enable combining working from home with a presence at 43 St Giles on Mondays.

Desirables

• Proven skills in organisational development.
• An understanding of the world of therapy and of organisations working with vulnerable people.
• An experience or interest in fundraising in the charitable sector.

Job Description

Administrative Role

• Review and improve existing methods of record keeping and communication with clients and referrers and take overall responsibility for maintaining records.
• Communicate with other professionals involved in the care of our clients as needed.
• Liaise with Oxford Quaker Meeting Office Manager and staff.
• Do the administration for the introductory training events and group work in the methods we use undertaken by therapists.
• Maintain and update MEET’s website 
• Keep accounts and bank money paid by clients.
• Support Trustees to fulfil responsibilities in relation to the Charity Commission by preparing an annual report and annual accounts.
• Prepare agenda and minutes of the quarterly Trustees meetings in consultation with the chair of Trustees.
• To answer client and therapist queries and calls.

Development Role

• Help to develop connections with organisations that refer to us and look for opportunities for collaboration.
• Support therapists to develop groupwork and market courses so developed.
• In collaboration with trustees, explore and secure future funding for MEET to maintain the sustainability of the charity.
• Be willing to support and enable new initiatives in relation to the future of MEET.

Find out more about our work by visiting our website.

Application – CV with an accompanying letter demonstrating how you fit the criteria for this post should be sent to Sandra Figgess by email. Please note that short listing will focus primarily on your accompanying letter and we will expect to find evidence that you have looked carefully at our website. 

Closing Date: Friday 3rd April

Interviews will be held on Monday 20th April

The Position

The Development Team Administrator is responsible for a range of administrative and development activities that support Lewa UK’s fundraising goals and provides Executive Assistant support for Lewa’s International Executive Director. **To apply please provide a CV and covering letter**

The Role

The Development Team Administrator will be detail-oriented, familiar with fundraising processes and the importance of data management, a team-player, self-driven, and passionate about contributing to high standards of excellence. A commitment to and interest in wildlife conservation and community development is advantageous. This full-time position is based in London close to Hammersmith underground station.

Broadly, the Development Team Administrator is responsible for supporting the UK team in meeting ambitious annual fundraising targets, overseeing operations of Lewa’s London-based office, and ensuring excellent donor stewardship and data management. 

This position reports to the Deputy Director of Development Europe, Middle East & Asia (DDofD EMEA), currently based in London. Lewa’s International Executive Director (IED) has overall responsibility for all staff and consultants who are hired to work on Lewa’s behalf outside of Kenya. 

Responsibilities

Administrative Duties

• Schedule meetings, set up conference calls via Zoom, keep global calendar up to date;
• Handle mailing requests from donors including mailing of impact reports, donation receipts, special gifts and other items;
• Implement new filing system and ensure ongoing proper filing practices under guidance of the Global Data and Administration Officer;
• Arrange conference rooms and food catering when needed;
• Provide administrative support to DDofD and IED for scheduling meetings, data entry, arranging travel, etc.

Donor Information and Support Management

• Enter donations and detailed notes into Salesforce and process donor acknowledgement letters under the direction of the DDofD;
• Ensure tasks and deadlines assigned to consultants are entered and updated in Salesforce;
• Monitor general Lewa email account for follow up tasks and responses;
• Support in data management via Salesforce and Dropbox by logging call notes, next steps, donor information, and follow-up tasks;
• Support all fundraisers on data entry, especially during heavy workload times of the year.

Travel and Event Planning

• Provide travel support to Lewa staff and partners visiting the UK, under direction of DDofD and Global Data and Administration Officer, including booking internal flights and hotels when needed; developing and keeping a travel itinerary up to date; requesting meetings; arranging in-country travel; and fulfilling special travel or hosting-related requests;
• Event support including planning, guest list creation and management (with the Global Data and Administration Officer) set-up and overall administrative management. Specific tasks may include logging auction items, photos and descriptions; helping to coordinate and deliver purchased auction items; posting purchased auction items; preparing and printing table place cards; updating attendance lists; delivering supplies to event location; assembling gift bags; ordering thank you gifts for committee members, etc; 
• Coordinate quarterly board committee calls and attendance at three annual board meetings, including polling board members about date availability, setting up Zoom calls, ensuring technology needs are in place for meetings, etc;
• Responsible for planning all UK board meetings and International Advisory Council meetings annually including booking hotel room blocks, arranging catering if necessary, answering questions from board and staff who are traveling to the meeting, distributing schedules and materials, etc.;
• Assist with meeting material preparation including proofreading, editing, and organizing board books via PDF;
• Attend board meetings and take detailed meeting minutes.
• Assist the DDofD in supporting the Lewa Next Gen programme and on average two events annually and associated Communications.

Fundraising Support

• Play a key supporting role in annual direct mail activities including mail merges, formatting, printing letters, troubleshooting, etc.
• Draft emails and donor correspondence as requested;
• Respond to donor and board member queries in a timely, professional manner.
• Proof read proposals and other communications text
• Assist the Fundraising and Communications Officer in writing Social Media posts and other Communications relevant to Lewa UK/ EMEA.

Office Oversight

• Office oversight and management including making sure the office has proper supplies and functioning equipment;
• Coordinating IT support for the team when necessary;
• Track expenditures for key staff and events in cooperation with Global Data and Administrative Officer and Senior Finance Manager;
• Pricing research for supplies, services, travel, etc.;
• Manage vendor relationships for UK under direction of Global Data and Administrative Officer and DDofD;
• Research and query common HR and administrative practices to establish better office and employee management systems when needed;
• Other duties as assigned.

The Person

This challenging role demands a highly organized, detail-oriented, entrepreneurial individual with strong communication skills and the ability to work with limited supervision.  We are looking for someone to join our growing team who has a genuine passion for the cause and pride in their work, as well as understanding the vital contribution this role makes to a busy team!

Qualifications and Competencies

The Development Administrator must demonstrate:

• Attention to detail and willingness to carefully track data related to donors and office management.
• Strong writing and editing skills to assist on proposals.
• Ability to keep to budget
• Should be skilled in Microsoft Office, including Word and Excel, and a CRM database.
• The ability to initiate and complete long-term projects as well as manage time-sensitive daily activities, and the flexibility to work as part of a collaborative office environment. 
• The ability to foster a healthy organizational culture in a multinational, multicultural environment.
• Entrepreneurial spirit and problem-solving skills.
• Strong interpersonal skills and the ability to work effectively and efficiently against pressing deadlines.
• Ability to work in harmony with teammates and enthusiastic about contributing to team goals.
• The ability to handle sensitive information with discretion and integrity. 

Education, Training, and Experience 

• University degree preferred; strong professional experience without a University degree also considered.

Compensation 

Lewa UK provides a competitive salary, benefits and holiday compensation package.

**To apply please provide a CV and covering letter**

CANDIDATES

Lewa Wildlife Conservancy UK is committed to building a truly diverse and inclusive organization with a focus on valuing, serving, and understanding Lewa’s constituents in Kenya and globally. Lewa UK is an equal opportunity employer committed to a policy of equal treatment and opportunity in every aspect of its hiring and promotion process without regard to race, color, creed, religion, sexual orientation, partnership status, gender and/or gender identity or expression, marital, parental or familial status, national origin, ethnicity, veteran or military status, age, disability, or any other legally protected basis. Racial and ethnic minorities and men are encouraged to apply for vacant positions at all levels. Lewa UK is not able to sponsor employment visas.

Overview:The Lewa Wildlife Conservancy

Established in 1995, the Lewa Wildlife Conservancy (Lewa, or the Conservancy) is an award-winning catalyst and model for community-centric conservation in northern Kenya. Lewa has been inscribed as a UNESCO World Heritage Site, and features on the IUCN Green List of Excellence in protected area management. The Conservancy is the heart of wildlife conservation, sustainable development and responsible tourism in northern Kenya. Lewa’s successful working model has inspired replication by other conservation organizations in the region, notably through its close partner organization, the Northern Rangelands Trust, which now comprises 39 community conservancies.

Lewa is home to 14% of Kenya's rhino population, the world's largest resident population of the endangered Grevy's zebra, and many other species. The Conservancy also promotes landscape connectivity for wildlife, especially for more than 6,500 elephants that move from the high-altitude areas in the Mount Kenya Forest, through Lewa and the neighboring Ngare Ndare Forest Reserve, to habitats in Samburu and areas further north. 

Lewa’s success can be attributed to its close working partnership with neighboring communities through education, clean water projects, health clinics, microcredit programs, and sustainable agriculture work. Through a broad range of programs, the Conservancy benefits more than 60,000 people in surrounding communities who in turn have become Lewa’s first line of defense against poachers and criminal elements who seek to profit from illicit trade in rhino horn, ivory, and other wildlife products.

Senior Communications Officer

University Alliance are looking for an experienced and enthusiastic communications professional to join our core team as a Senior Communications Officer.

Working closely with the Head of Communications and Public Affairs, this role will support in the day-to-day delivery of the comms and influencing strategy, working on a variety of proactive and reactive workstreams to maximise the awareness and reach of University Alliance and our members’ profile, reputation, campaigns, programmes and policy work.

The Role

As the Senior Communications Officer, you will sit within the core University Alliance team and will primarily work with the Head of Communications and Public Affairs, but will work closely with all members of the organisation including the CEO and Chair.

• Produce content to engage and influence key decision-makers
• Maintain a communications planning grid and support the delivery of communications plans
• Monitor and evaluate UA’s social, digital and media activity
• Responsible for media relations
• Strengthen our online presence
• Contribute to the development and delivery of campaign activity
• Provide content and logistical support for a varied events programme
• Support a programme of Parliamentary and stakeholder engagement and monitoring Undertake a wider range of tasks, as required within a small team, to deliver UA’s communications strategy, and contribute to the broader objectives and influencing and advocacy work of the organisation. A full job description is on our website.

Why Work Here?

• Forward thinking and socially aware organisation
• Fantastic work/life balance with flexi-time and work from home options
• Generous holiday allowance and enhanced pension scheme
• Fantastic location – Liverpool Street
• £28,000-£31,000 (full-time salary)

Requirements:

• A self-starter, who is highly motivated
• Creative and proactive.
• Work with energy, confidence and be buzzing with ideas
• Excellent oral and written communication skills
• Highly organised and like to work as part of a team
• Work at pace and be able to spot opportunities to communicate compellingly about our work

If you are a self-starter, who is highly motivated and experienced in a press /media handling/ PR or related role with excellent administrative skills and a meticulous attention to detail, please do apply.

1. An up-to-date curriculum vitae including two references: your current or most recent employer; and a former line manager who could be contacted during the process
2. A cover letter of no more than two sides of A4 addressing why you are interested in working for University Alliance and how your knowledge, skills and experience meets the requirements of the role.

A large Charity in Central London looking for a Part Time Pensions Adminstrator to join the team immediately.

Client Details

My client is a large Not for Profit organisation in Central London

Description

• To maintain appropriate policies, forms and other documentation for the smooth administration of the Group Flexible Retirement Plan (GFRP)

• To draft communications to staff related to pension arrangements

• To ensure that pension contributions are correctly deducted from members and paid to the pensions provider on a timely basis

• To take responsibility for the monthly auto enrolment process and tri-annual re-enrolment process

• To act as the key point of contact for staff on the pension arrangements and process pension changes requested by staff (e.g. increase to contribution rates)

• To maintain accurate historical and current pensions and employment related data

• To provide information on pensions and life assurance costs for budgeting and financial planning purposes

• Keep abreast of any changes in pension legislation and advise management of the implications

Profile

• Sound understanding of UK Pensions Legislation
• Payroll administration
• Relevant Pensions Qualification
• Strong numeracy skills
• Excellent attention to detail

Job Offer

£13-15ph

Gifts Administrator

£23,900 to £26,720 per annum, inclusive of London Weighting

Fixed Term until 31 March 2021, Full-time: 35 hours per week

Ref: GS542

The Guildhall School of Music & Drama is a vibrant, international community of young musicians, actors and theatre technicians in the heart of the City of London. We produce outstanding graduates whose talents light up stages and concert platforms across the world.

As well as providing professional training at undergraduate, postgraduate, junior and short course level, the School has a substantial programme of regular performances, encompassing concerts, recitals, plays, operas and musicals open to the general public.

We are looking for a Gifts Administrator to join the Development & Alumni Relations Office. This is a newly created role and the post holder will work across the team to process and administer all income received.

The Gifts Administrator will be responsible for the efficient processing of gifts received by the School from individuals and organisations, ensuring donors are thanked and acknowledged in an appropriate and timely manner, whilst maintaining the highest level of donor care. They will also process ticket payments received from events and performances, as well as membership fees.

The post holder will be responsible for the successful reconciliation between the fundraising database, the charity bank account and the Guildhall School Trust funds, and will be expected to produce and distribute standard reports to the Guildhall School Trust and the wider Advancement team.

Experience of the Raiser’s Edge/Raiser’s Edge NXT or a similar CRM is desirable but not essential. Candidates will be highly organised and efficient, with excellent communication skills and a meticulous attention to detail. Knowledge of music, theatre and/or higher education is also desirable.

For more details, please go to the schools website.

Closing date: Noon, 6th April 2020.

Late applications will not be accepted.

Interview dates:16 and 17 April 2020.

The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.

The MND Association have an exciting opportunity for a Conference and Events Administrator to join the Conference and Events Team.

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Salary: c.£18,500 per annum plus benefits

Location: Northampton

Hours: Full-time 37 hours per week

Contract Type: Permanent

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About the role

The key purpose of this role is to provide full administration support on all events and conferences across the Association and support the delivery of a busy, flexible work programme.

You will offer a high-quality customer service experience to our internal and external stakeholders, supporting colleagues across the association, aswell as external clients providing a 'front desk' service and supporting the team pre-event and onsite.

You will also help drive forward improvements in our processes and systems to make the delivery of our events a success.

What are we looking for?

You will be a customer orientated person who can deliver a high level of customer service, with a clear understanding of priorities when organising meetings, conference and events.

On a practical level you will need exceptional self-management skills with the ability to use your own judgement to manage the workload with minimal supervision.

A full manual driving license is essential for this role. There is a requirement for some evening and weekend work as part of the job as well as travel and nights away.

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How to apply?

We would love to hear from you.

If this sounds like the perfect opportunity for you, apply online now.

About Us

The MND Association is going through some exciting changes - embracing agile working, introducing new technology and a recent move to a new, flexible office space.

These changes, together with a high level of trust and performance driven culture, will give staff the freedom and flexibility to work in the best way for them, the Association and, most importantly, people with MND.

The MND Association was founded in 1979. Our mission is to improve care and support for people with MND, their families and carers. We also fund and promote research that leads to new understanding and treatments and brings us closer to a cure for MND. The Association also campaigns and raises awareness so the needs of people with MND, and everyone who cares for them, are recognised and addressed by wider society.

Important Notices

Please submit your application as soon as possible; due to the high volumes of applications we receive, and we reserve the right to close any adverts before the closing date once we have received sufficient applications.

At the MND Association we are committed to equalities and value diversity. We are working hard to remove perceived and actual barriers to participation by people with and affected by MND, current and future staff and volunteers and stakeholders.

Specifications: Part Time (0.6 FTE), Permanent

Salary: £24,500 FTE, 14,700 pro rata

Location: Flexible – Preferably London or Freiburg

Application Closing Date: 29th March 2020
 

This role is an exciting opportunity to use your experience as an Administrative Assistant to make a difference in the field of health care research. 

The Administrative Assistant will provide effective and efficient administrative support to the Chief Executive Officer’s Office, primarily supporting the Governance and Strategy Unit and the External Affairs and Geographic Groups’ Support Unit.

The key areas of this role include:

1. Support to the Head of External Affairs & Geographic Groups’ Support:

• Scheduling quarterly meetings between the Head of Unit and Geographic Groups;
• Administrative/logistical support for Cochrane Geographic Network meetings (including US, China and India);
• Maintaining the fundraising database and other Excel databases;
• Maintaining Centres and Directors profiles on our membership database.

2.  Support to the management of Cochrane’s Governance, strategic planning, monitoring, evaluation and reporting Unit, including:

• Assisting the CEO Office’s governance support to the Cochrane Council and Executives;
• Organising in-person and online meetings or teleconferences, including co-ordinating agendas, circulating papers, organising refreshments and taking minutes;
• Maintaining administrative systems (databases/spreadsheets);
• Assisting the CEO Office’s governance support to the Cochrane Council and Executives.

3. Support to both Units:

• Diary support for the Head of Governance and Strategy Unit and the Head of External Affairs and Geographic Groups Unit, as required;
• Arranging travel and accommodation for the Heads of Units;
• Administration of the annual financial monitoring of all Cochrane Groups;
• Assisting with the production of PowerPoint presentations and other materials for use at meetings;
• Minute taking and following up on action points;
• Management of mailing lists related to the CEOO;
• Providing support to and cover for other administrative staff as and when required in order to ensure continuity of service;
• Undertaking other duties as necessary.

We are looking for a self-motivated and highly organised individual who is able to work effectively and collaboratively with a diverse range of contacts across the world.  The successful candidate will also have:

• Previous experience of providing administrative support to a team, many of whom are remote workers;
• Experience in complex scheduling and diary management;
• Intermediate level IT skills, including Word, Excel and PowerPoint;
• Strong organization and prioritization skills;
• Excellent written and verbal communication skills;
• Excellent interpersonal skills;
• Professional telephone manner;
• Ability to work methodically and accurately;
• A flexible approach with the ability to respond quickly to issues as they arise;
• A pro-active approach to problem-solving;
• Awareness of handling confidential and sensitive information.

Cochrane is a global, independent network of health practitioners, researchers, patient advocates and others, responding to the challenge of making vast amounts of research evidence useful for informing decisions about health. We do this by synthesizing research findings to produce the best available evidence on what can work, what might harm and where more research is needed. Our work is recognised as the international gold standard for high quality, trusted information.

If you would like to apply for this position, please send a CV along with a supporting statement with “CEOO Administrative Assistant” in the subject line.  The supporting statement should indicate why you are applying for the post, and how far you meet the requirements for the post outlined in the job description using specific examples.  List your experience, achievements, knowledge, personal qualities, and skills which you feel are relevant to the post.

For further information, please download the full job description from the attachments.

Deadline for applications: 29th March 2020 (12 midnight GMT)

Interviews to be held on: From 17th April 2020 onwards

Your new company
A fantastic leading National Health Authority based in Central London.

Your new role
As the Head of Strategic Communications you will play a pivotal role in building greater trust within the authority to better serve the public. You will be responsible for developing and overseeing a wide-ranging programme of strategic communications that brings the new corporate strategy to life and enhances its story telling. Working closely with colleagues across the external affairs team and the organisation you will ensure our communications and engagement activity is proactive, well planned, joined up, and sustained. You will promote best practice strategic communications across the organisation demonstrating the importance of research, narrative, objective setting, planning and evaluation. You will also provide counsel to the Chair, Chief Executive and Executive Team on strategy and messaging.

What you'll need to succeed

• Substantial experience of delivering strategic communications or communications and engagement activity at a senior level in a complex, political and/or stakeholder environment.
• Experience of developing and delivering successful multichannel communications and engagement plans and/or campaigns
• Experience of building and nurturing strong, sustained and purposeful relationships with stakeholders
• Experience of managing complex issues, which are of strategic importance to an organisation
• Ability to think, act and plan strategically, and to win respect and operate at the highest level within an organisation
• First rate verbal and written communication skills, and attention to detail

What you'll get in return
A very competitive salary as well as the opportunity to make a big impact with an iconic organisation. Benefits also include: 30 days annual leave + Bank holidays, Salary sacrifice schemes, PerkBox, Enhanced maternity and paternity leave, Subsidised on-site restaurant, 8% basic pension contribution, Season ticket loan, Agile and flexible working, 24-hour - regulated employee assistance programme

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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