In 2021, Kew launched its Manifesto for Change and training the next generation of experts is one of Kew’s five key priorities for the next 10 years. We are now looking for a highly competent member of our Science education support team to administer and coordinate a range of training opportunities for undergraduates, postgraduates and professionals.

The Royal Botanic Gardens, Kew (RBG Kew) is a leading plant science institute, UNESCO World Heritage Site, and major visitor attraction. Our mission is to understand and protect plants and fungi for the well-being of people and the future of all life on Earth.

We are working to end the unprecedented extinction crisis and to help create a world where nature is protected, valued by all and managed sustainably. We will achieve these goals by drawing on our leading scientific research, unrivalled collections of plants and fungi, global network of partners, inspirational gardens at Kew and Wakehurst, and our 260 years of history.

Join us on our journey as protectors of the world’s plants and fungi. 

This is a varied role where your ability to deliver highly efficient education administration and coordination is as important as the relationships you build up across Kew and externally. You’ll coordinate a number of Continuing Professional Development courses, oversee our British Accreditation Council teaching accreditation, support Kew’s paid internship programme as well as coordinate academic training delivered to a large number of UK and international universities.

Working closely with Kew staff and external partner organisations, you will be adept at managing large and complex administrative portfolios, and able to quickly get up-to-speed with digital resources including online learning platforms. Ideally, you’ll have a background in biodiversity science, and understand the themes of research undertaken at Kew, but it will be your ability to work both collaboratively and flexibly, combined with the skills to cut through complex administrative problems to find innovative and effective solutions, which will be most valuable.

This is a hands-on position where your energy, style of communication and problem-solving skills are just as important as IT literacy, higher education administration experience and scientific knowledge.

Our fantastic benefits package includes opportunities for continuous learning, a generous annual leave entitlement, flexible working to help you maintain a healthy work-life balance, an Employee Assistance Programme and other wellbeing support such as cycle to work scheme and discounted gym membership. We also offer a competitive pension, an employee discount scheme and free entry into a wide range of national museums and galleries, as well access to our own beautiful gardens at Kew and Wakehurst.

Closing Date: 15/08/2021

We are committed to equality of opportunity and welcome applications from all sections of the community. We guarantee to interview all disabled applicants who meet the essential criteria for the post.

No agencies please.

For this year in the run up to Christmas do you want to join our logistics team and thousands of volunteers in gathering in half a million boxes from across the UK, processing them and then sending them to children all around the world.

For four months become part of the world’s largest shoebox appeal where Samaritan’s Purse, together with local churches here and overseas, distributes gift-filled shoeboxes to children in need overseas and in so doing demonstrates God’s love in a tangible way whilst sharing the Good News of Jesus Christ.

We are looking to employ three Administrators on temporary contracts at our Processing Centre in Oldbury, Birmingham to assist primarily with Coordinating Collections and maintaining systems during our Christmas shoebox campaign from August 2021 through to December 2021 (note if you have holiday booked for August this will not prejudice applications).

 You will need to:

• be quick to learn

• have a clear and confident telephone manner

• good PC skills, particularly knowledge of Microsoft Office

• happy to work independently

• be comfortable working in a very busy environment

• have a positive, ‘can do’ attitude

• be flexible regarding the tasks you may be given

• ideally have experience of working in an office.

In accordance with the Equality Act of 2010 and due to both the nature and context of the role there is an ‘occupational requirement’ for the post holder to be a committed Christian. The job holder should be committed to the purpose of Samaritan’s Purse and be able to demonstrate enthusiasm for the Christian purposes of the organisation and be able to live out, hold to, support and contribute to its Christian ethos.

Global Partnerships Administrator - £21,690 per annum plus excellent benefits - Full-time - Central London - Fixed-term contract until 31 May 2021

The RCR is a great place to work. At the forefront of the health agenda, our members diagnose and treat cancer, heart disease, stroke and more, whilst leading on innovations including AI, skills mix and community diagnostic hubs. As Covid recedes and the cancer backlog rises up the agenda, our members’ work and views have never been more important. The successful candidate will be joining a dedicated team who enjoy the challenge of taking the RCR’s important work to a global audience.

This is an exciting opportunity to join The Royal College of Radiologists’ (RCR) Global Partnerships Team. We are seeking a brilliantly organised and enthusiastic self-starter to make a significant contribution to the college’s involvement in a global radiology congress in Dubai in 2022. Alongside a focus on supporting planning activities across the college, they will help coordinate staff and doctors attending the congress, and ensure all materials are fully prepared in good time. A high level of cooperation and teamwork between staff members is necessary to fulfil its functions effectively and efficiently.

The successful candidate will be an excellent communicator, able to work collaboratively with external customers across time zones, colleagues and senior members. They will also have excellent administrative and organisational skills and the ability to plan and prioritise a varied workload. It is important that the successful candidate has a commitment to providing a professional, positive and responsive service, as well as an understanding of cultural differences.

If this sounds like the opportunity for you then you can find out more about the Global Partnerships Administrator role, the RCR, and how to apply by visiting the RCR website and reading the Global Partnerships Administrator candidate pack.

The closing date for applications is midnight on Sunday 15 August 2021. First stage interviews are due to take place on Thursday 19 August, with final stage interviews scheduled for Wednesday 25 August.

Due to the current Covid-19 pandemic the interviews for this role will be held remotely via video conference.

Based in the Coin Street neighbourhood centre, minutes from Waterloo and Blackfriars stations and at the heart of a thriving local community, we are proud to have been judged as an outstanding family and children’s centre by Ofsted and to have built a national and international reputation as a leading social enterprise. 

We have an exiting opportunity for an administrator who is looking for a meaningful and rewarding role. This is a diverse role working to provide administration support across our community directorate. You will be an organised team player with strong administrative skills and an ability to work with data and processes in a people-friendly way.  You will be able to demonstrate that you are customer focused, organised, enthusiastic, flexible and able to work on your own initiative. 

Our community directorate includes our day nursery which provides high quality, affordable childcare and education for children from 3 months to 5 years; our family and children’s centre which provides a wide range of support including stay and play, parenting courses, healthy eating sessions and intensive 1-2-1 support for families facing complex challenges; and community programmes for all ages spanning youth work, health and wellbeing, enterprise and employability, leadership and confidence building and the arts. We provide a wide range of provision across the school holidays for children from 5 to 19 years old, including sports camps, art projects, family trips, music production, cookery and fashion. 

In return we can offer you:

• 27 days’ annual leave (excluding bank holidays), pro rata
• 8% contributory pension scheme (5% employer contribution, 3% employee contribution)
• Season ticket loan on completion of probation
• Health and wellbeing package including a confidential employee assistance programme and online therapy sessions
• Commitment to training and development

To Apply
To apply please submit an up to date CV and the supporting questions form. We are unable to consider CVs if they are not accompanied by the supporting questions form. The equal opportunities form is optional.

Closing date: 11 August. Interviews: 17 August

Are you a motivated, calm and efficient person?

If so, we are looking for an Administrator to join our successful and long-established team in Warrington.

As an Administrator you will:

• Be friendly with excellent communication and organisational skills.
• Be competent and familiar with key IT packages and information systems, and work well within an office environment.
• Have an ability to demonstrate a high standard of professionalism, a flexible approach to helping others and an interest in providing excellent customer care.
• Travel to other locations within the North West to assist with meetings and working alongside the Area Manager and Area Admin Manager.
• A driver is required with their own transport. Expenses will be paid.

Full training and an induction are available with excellent on-site support and team work. A driver is required with their own transport. Expenses will be paid.

Benefits of working with Creative Support:

• Free 24/7 counselling and employee support programme,
• Competitive pay and a pension with company contribution and 28 days annual leave,
• Company paid enhanced DBS for all staff,
• A one-off bonus of £100 (subject to taxation) upon passing probation.

Creative Support is a passionate, inclusive, and anti-racist organisation. We are a Stonewall Diversity Champion, Disability Confident Employer who have recently received Investors in People Silver award. We actively encourage applications from candidates from all backgrounds and cultures.

We expect all applicants to Creative Support to have had at least their first Covid 19 vaccination prior to starting employment with us and to be committed to having the second vaccination within a 3 month period.

Seeking an experienced customer services administrator to support a people-focussed community bank.  We are an established and trusted local credit union providing financial services across the Telford & Wrekin and Shropshire local authority areas.

Working in a regulated and authorised financial institution, you will be a focal point for customer enquiries, responding to general and specific product queries as well as processing requests for account withdrawals and transfers.  Additionally, you will be responsible for assisting in other operational areas, as the business need dictates.

The post is demanding and requires diligence, excellent IT skills, an exemplary telephone manner, and, above all, professionalism. 

The credit union sector is not-for-profit and you will be working in a small team of dedicated, customer-focussed people, who deliver valuable financial services across the economic spectrum with a sense of local priority and community purpose.  Is that you? 

Examinations Administrator Clinical

£27,500 pa plus excellent benefits

London WC1

35 hours per week, full-time, 24 month fixed term

As the Administrator within the Education and Training Division of the College, you will be responsible for the administrative delivery of clinical examinations for trainees and candidates looking to gain membership of the RCPCH (MRCPCH), providing the administration that supports examination applications through to the delivery of results, on behalf of the RCPCH.

This is an exciting time for exams with new formats for delivery being implemented through remote and face to face delivery.

This crucial role within the Examinations Team requires first class customer service and communication skills along with the ability to manage a high volume of work in a cyclical work pattern, such as university registry and admissions sections.

You will be responsible for providing effective customer service for candidates, examiners and the host teams, along with the preparation and confirmation of the examination schedule with relevant examination leads. You will also work with Officers and examiners on the examination appeals process.

Educated to A-level standard or equivalent, you should have substantial relevant administrative skills, along with the ability to act to minimise errors and inaccuracies, maintaining high standards of accuracy and correctness in dealing with information and data.

Your excellent report writing skills will enable you to present information in a fluent and persuasive manner to people at a range of levels.

With the ability to prioritise your workload and work well under pressure, you will also be able to work both independently and as part of a team.

Experience of the administration of examinations and a background of working in and supporting the work of a membership body, or an education or training setting, would be desirable. Experience of working with online platforms would be beneficial to these positions.

The Education and Training Division sets and monitors standards for the training and assessment of doctors working in paediatrics and child health in the UK and overseas. It also sets, monitors and administers the College examinations (MRCPCH and DCH), whilst making recommendations on the training of paediatricians including GMC certification.

The Royal College of Paediatrics and Child Health sets and maintains standards for the education and training of all doctors working in paediatrics and child health in the UK. We advocate on child health issues at home and internationally. Additionally, through a variety of activities, the College influences the quality of medical practice for children in hospital and in the community.

The RCPCH has more than 20,000 members and fellows and employs around 170 staff, most of whom work in our London office in Holborn. We also have teams in the devolved nations.

The RCPCH wants to represent all the communities we serve. Appointment will be made solely on merit. However, the College is particularly keen to receive applications from Black, Asian and minority ethnic candidates, and/or candidates with a disability who are currently under-represented at this level of the organisation.

Due to COVID-19 restrictions all staff are currently working from home, however once it is safe to do so the London office will reopen and staff will be required to work from the office for a minimum of 60% of the week and the remainder from home.

Closing date: 23:59, Sunday 15 August 2021

Interviews: 27 August 2021

The Reading Agency is seeking an organised database administrator to update our CRM system and embed its use across the organisation.

This is a new fixed-term, part-time role providing database support across the organisation, to ensure our CRM system underpins our income generating activities and stakeholder relationships.

This role will based at our office in Central London but in the short term you will home-based as all our staff continue to work from home.

About Us
As a national charity we tackle life's big challenges through the proven power of reading. We work closely with partners to develop and deliver programmes for people of all ages and backgrounds; our vision is for a world where everyone is reading their way to a better life. 

In 2020-21, we helped over 1.9 million people benefit from reading through our programmes, our tireless campaigning, our excellent networks, and our power to influence, challenge and make change happen.

About You
You will be a great team player with excellent communication skills and an eye for detail.

You will have minimum of two years’ experience of actively using CRM database software (ideally Salesforce) to manage data and excellent knowledge and understanding of its functionality

You will also have strong organisational skills and demonstrable ability to prioritise your own workload and work to deadlines in a fast-paced environment 

Please select Apply on Website to be redirected to our website where you will find full details of this opportunity along with details of how to apply.

The closing date for applications is 9.00 am on Monday 16 August 2021

Shortlisted candidates will be invited to attend an interview (via Zoom) on Wednesday 25 August 2021

You must have the right to work in the UK when you apply.

Working closely with the Marketing and Volunteer Onboarding Manager and the rest of the Onboarding Team, you will support all aspects of volunteer recruitment and onboarding and will have opportunities to be involved in marketing support.

The role is varied with plenty of opportunities to engage with our volunteer network and community links. Confidence in making calls and engaging with people is vital as well as an interest in the charity sector and/or education. You will need strong verbal and written communication skills and be confident adapting your approach and persuading when required.
 
There will be opportunities to develop data management analytical skills when monitoring volunteers’ onboarding progress. If the selected candidate has desires to also develop their creative skills, there will be opportunities to support with content development.

Duties and responsibilities
- Work with the Marketing and Volunteer Onboarding Manager to ensure the regular recruitment of high-quality volunteer tutors who meet Action Tutoring’s criteria.
- Shared responsibility of assessing new volunteer applications, according to Action Tutoring’s guidelines, and carrying out telephone interviews to assess suitability.
- Encourage tutors to book onto training sessions through targeted calls. 
- Lead on local ‘on the ground’ marketing.  Liaise regularly with the programme team to identify key geographical areas for volunteer recruitment and identify marketing opportunities to enable this. Liaise with local community hubs to encourage promotion of our volunteering, particularly to retired volunteers. 
- Responsibility for managing Action Tutoring’s online volunteer advertisements, ensure copy is kept up-to-date and adverts are live.
- Manage the Action Tutoring volunteer email inbox, responding to volunteer enquiries and liaise with volunteer recruitment contacts.
- Support with getting tutors signed up to programmes through targeted calls.
- Shared responsibility for volunteer calls to those who don’t complete their Disclosure and Barring Service check at training: checking their ID and processing their check and calls to chase those who don’t book on. Full training will be given for this. 
- With support from the Marketing and Volunteer Onboarding Manager, use the charity’s database to monitor volunteers’ progress through their onboarding activities, identifying opportunities to improve their success rate.
- Identify new, non-partnership, marketing links to build and diversify Action Tutoring’s pool of volunteers.
- Support with coordinating volunteer recruitment event booking and preparations and tutor social activities when required.
- Support with marketing content generation for marketing materials, campaigns, events, website and social media when required. 
- Start to cultivate a list of celebrity ambassadors and endorsements, engaging for events and collating quotes for marketing materials.
- Occasionally support delivery of online volunteer induction training sessions.
- Any other duties deemed reasonable by the Chief Executive Officer.

Place of work: We consider remote working for this role for the right candidate, but occasional visits to the London office and travel to external events, meetings and Action Tutoring regions would be required.
London office: The Dock, Tobacco Quay, Wapping Lane, E1W 2SF.

Contract and hours: Full time (37.5 hours per week) permanent contract.

Start date: Early September 2021, if possible.

Closing date and interviews: Friday, 13th August, 12pm. Interviews between 19th and 20th August 2021

All Action Tutoring staff must have a DBS check. Should you be aware of any incidents, cautions or convictions that would appear on your DBS check, you should notify us with your application.

Person specification
Qualifications criteria:
- Evidence of strong verbal and written communication skills. 
- Interest in the charity and education sectors.
- Confident carrying out calls and engaging with people.
- Well-organised, able to prioritise and multitask.
- Right to work in the UK.

We are seeking applications from individuals who are:
- Able to work independently and use initiative in a range of situations.
- Able to maintain a positive approach to repeated tasks and processes, with a sustained high level of accuracy and commitment.
- Able to interact with a range of audiences and have outstanding verbal and written communication skills. The role involves regular communication with volunteer tutors and you will need to be able to adapt your communication style to different audiences, upholding Action Tutoring’s high standards of professionalism in all interactions.
- Able to meet deadlines and undertake administration to a high standard.
- Enthusiastic and open to new ideas. Action Tutoring values the creative input of all staff members to innovate and drive improvements.
- Adaptable and open to learning. You will need to be willing to adapt and to grow and develop with the organisation.
- Detailed and organised, able to plan and manage your workload.
- Efficient and able to work under pressure when required, able to multi-task and juggle a varied workload.
- Committed to equality, diversity and inclusion.
- Committed to the mission and values of Action Tutoring.
- Committed to promoting and safeguarding the welfare of children.

Desirable:
- Experience of working with volunteers.
- Analytical skills.
- Sales, recruitment or marketing experience.
- Experience using databases (including Salesforce).
- Able to think creatively and generate content to effectively convey messages.
- Recruiting, or working with, celebrity ambassadors. 

Benefits

- Hybrid working
We offer a flexible combination of office and home based working.
- Holiday
25 days holiday a year (plus UK public holidays), increasing by a day for each complete year of service (up to three extra days).
- Flexitime and TOIL
We have a flexible policy for working hours, and offer TOIL where staff have to work particularly early in the day or late in the evening, so that they can reclaim those hours at another time.
- Team away days
The whole team across the UK gets together three times a year.
- Pensions
We have a workplace pension scheme with a 3% employer contribution.
- Culture of celebrating
Regular thanks and praise and monthly recognition of ’heroes’ to celebrate employees going above and beyond.
- Knowledge-sharing
Lots of opportunities to learn from others in the organisation, including policy briefings, shadowing colleagues and peer-to-peer development.
- Socials
Team socials around team days, regular bring-and-share team lunches and other activities.
-Proofreading Team
As well as checking the accuracy of all content Action Tutoring shares with external audiences, our proofreading team supports individuals who would value an extra pair of eyes on their writing.
-Ad hoc projects
Interested in other exciting topics relevant to our charity? Then join one of our working groups (including policy, diversity and inclusion, curriculum and training, socials, data and insights) and support with ongoing projects.

As a charity that values and celebrates people's diversity and champions opportunities for all young people, we are keen to receive applications from people who have experienced disadvantage and from those who are of Black, Asian and Minority Ethnic communities who are currently underrepresented in our organisation.

If you are dedicated to ensuring young people from all backgrounds reach a meaningful level of academic attainment and are passionate about bringing about this change, please apply today or get in touch for more information.

How to apply

Please click apply and submit your CV and a letter outlining (max 1 page A4):
(When uploading one document, please click 'upload', rather than 'finish application' to make sure that it attaches, and to allow you to upload another document.)

1) Any previous marketing experience, including clear examples.
2) Evidence of strong written and verbal communications skills, including clear examples.
3) Your ability to be resilient when things are not going the way you thought, and commitment to repeated tasks, including clear examples.
4) Tell us about how our organisational values align with your values.

Applications that fail to meet these criteria will automatically be discounted.

Research Administrator

London Bridge, London

35 hours per week, full-time

As Research Administrator, you will provide the vital administrative support required for the research programmes, which inform the College’s policy positions.

This role offers an exciting opportunity to start a career in research, in which you will learn about Health policy and Emergency Medicine, whilst gaining a valuable understanding of different research methods.

Reporting to the Policy Research Manager, you will assist with the day-to-day administration of the Research Team including handling enquiries and supporting College Officers, providing administrative support and maintaining detailed documentation of the administrative processes for the Winter Flow Project, the College’s flagship research output.

Ideally with a knowledge and understanding of research projects, you will have experience of working with large data sets and be able to use data visualization software to present internal and external data in an engaging way.

Educated to a good standard, you will have excellent general administrative skills and have experience of organising and delivering meetings. A committed team player with a demonstrable background of collaborative working, you should have excellent communication skills and the ability to build and maintain good relationships with stakeholders.

The Royal College of Emergency Medicine was established to advance education and research in Emergency Medicine. The College is responsible for setting standards of training and administering examinations in Emergency Medicine for the award of Fellowship and Membership of the College as well as recommending trainees for CCT in Emergency Medicine. The College works to ensure high quality care by setting and monitoring standards of care and providing expert guidance and advice on policy to relevant bodies on matters relating to Emergency Medicine.

At RCEM diversity, equality and inclusion is an integral part of our culture so it is important to us that this is reflected in everything that we do. We welcome applications from all individuals irrespective of age, race, gender, sexual orientation, ethnicity, religion or belief, disability, marital status or parental responsibilities to ensure we actively embrace an inclusive and representative culture that encourages, supports and celebrates our differences.

For further information and to apply, please send your CV and covering letter via the email application link. Please draw upon your experiences in your life, education, work, or voluntary roles to address to the points outlined in the Person Specification which can be found on our website. It is essential that a comprehensive cover letter is provided in order to be considered for shortlisting.

Examinations Communications Officer
Aldgate, London
Full-time, 35 hours per week

We have a fantastic opportunity for an enthusiastic individual to join a Royal Medical College in the Exams Department. This role supports the effective running of examinations, acting as central point of contact for candidates and examiners. You will be responsible for consistent and timely messaging to candidates, examiners and other stakeholders.

If you enjoy working in a small team, have great communication skills with an eye for detail and accuracy, and are committed to excellent customer service, this is an ideal role for you. 

Responsibilities:

• Coordinating clear communications to candidates and examiners regarding examination developments
• Responding to all candidate enquiries, including general queries, complaints, and appeals
• Undertaking regular content reviews of the College website and updating with new content as necessary
• Coordinating the application process for College examiners and organising examiner training events both online and in person
• Processing candidate applications and fees
• Attending and invigilating exams

Pathology is at the heart of modern healthcare. Pathologists work to prevent, diagnose, treat and monitor diseases and are involved in the diagnosis of disorders affecting every organ of the body, from before birth to after death. The majority of tests requested by doctors will be performed and interpreted by a clinical scientist or medically qualified pathologist. 

The Royal College of Pathologists is a professional membership organisation with over 11,000 members who are doctors and scientists working in hospitals, universities and laboratories in the UK and overseas. We work with pathologists at every stage of their career – from setting curricula, organising training and running exams, to approving job descriptions, publishing best-practice guidance and providing continuing professional development. 

We offer attractive staff benefits including 25 days annual leave rising with length of service, enhanced employer contributions to pension scheme, an employee discount scheme, and season ticket loans, as well as a cycle to work scheme.  The College values diversity, welcoming applications for all members of society.

Please submit your CV and a completed Supporting Information Form with your application, in order to be considered for the role. Further information can be found on our website when you click to apply.

Please note that all staff are currently working remotely and the interviews will be carried out online through video calls.

Enable Leisure and Culture is looking for two individuals to join teams in two of our busy departments. These roles are wide ranging and will support the departments to deliver excellent community projects and services. Based at our offices in Battersea Park you will support the day to day management of offices in either Leisure and Parks teams, and act as first point of contact for enquiries.

We are looking for highly organised, enthusiastic individuals who can manage a range of differing tasks simultaneously.  The ideal candidates with have exemplary customer services skills with a good attention to detail. No two days will be the same and your positive approach and willingness to help will ensure the smooth running of these two busy departments. You must work well as part of a team, and be able to work under your own initiative.  You will be responsible for the administration for the service including; financial reconciliation, purchasing, updating the website, dealing with bookings and responding to complaints.  For the right candidates there is opportunity to develop and grow this role.

We are unable to provide sponsorship for this post.  In order to apply for this post, you must demonstrate your eligibility to work in the UK. Applications will close one minute before midnight on 17 August 2021. Interviews are planned for w/c 23rd of August 2021.Diversity is valued at Enable Leisure and Culture and is important in the work that we do. Applications from all sections of the community are welcome and will be considered on merit. 

We are seeking a talented and passionate individual with experience in communications, campaigning and public affairs to help us to drive change for the youngest children.

The Parent-Infant Foundation is a small but powerful UK-wide charity. Our vision is that all babies have a sensitive, nurturing relationship to lay the foundation for lifelong mental and physical health. 

We support local parent-infant teams and campaign for policy change. We also coordinate the work of the First 1001 Days Movement, a campaigning alliance of nearly 200 organisations that work together to inspire, support and challenge national and local decision makers to value and invest in babies’ emotional wellbeing and development in the first 1001 days. 

This position is part of our new Policy and Communications Team.

This is the perfect role for an organised and enthusiastic individual with an interest in current affairs, a commitment to giving children the best start in life, and a belief in the value of campaigning to drive change. You will have the opportunity to build relationships with parliamentarians and leading organisations in the sector.

Please view the job decsription for more details about the role.

Oxfordshire Community Foundation (OCF) is an independent charity that has been working to improve the lives of Oxfordshire’s most disadvantaged people since 1995. We do this by bringing together people with the passion, resources, and expertise to tackle the most pressing social problems facing our county. We are a leading member of the 460-strong UK Community Foundations (UKCF) movement and recognised for our management quality and innovation.

OCF is seeking a new administrator for a permanent role. We are a small, friendly team who are supportive and ambitious. The Administrator will work with the whole team to provide support across all aspects of the organisation’s work. You will need to be bright, capable and keen to learn on the job. We offer generous holiday, pension and other benefits and strong potential to develop and grow in the role.

Work-life balance is important to OCF, and therefore flexible working is supported by the Foundation. An arrangement will be discussed with the Office Administration and Governance Manager and CEO on appointment. A laptop will be provided and other support if needed in order to enable this.

Accountable to: Office Administration and Governance Manager.

Key Relationships: Team, Trustees, Patrons, Presidents and other supporters and partners of OCF.

Hours: 35 per week (part time will be considered but with a preference for the hours to be spread over five days a week)

Salary and other benefits: Starting salary £19–23,000 depending on experience. 3% pension (increasing to 5% after five years). 25 days holiday plus additional time off between Christmas and New Year.

Main tasks

1. General office work to support the team including answering calls, opening and distributing the post, managing supplies and office services as well as other administrative tasks
2. Managing email inboxes for OCF, Oxfordshire Homeless Movement and others as required; sorting, replying, updating consents and forwarding as required
3. Administration, data entry and management of Salesforce records, including creating new contacts, updating details, managing and updating campaigns, memberships and consents, running reports and providing support and training to the team
4. Financial administration and processing including payment reports, supporting integration between Sage and Salesforce, online giving platforms (e.g. Enthuse), processing cheques, administration on Gift Aid
5. Marketing and communications – supporting the team with bulk emails, updating contacts, GDPR as well as social media and other comms as requested
6. Working with the grants team to ensure OCF processes operate smoothly and applications are incorporated into Salesforce, checking supporting information and documentation; following up on references, requests for clarification or further detail, producing and editing grants panel papers and monitoring and reporting as required; supporting the grants team and trustees with assessment and summaries when required
7. Fundraising and patrons – ensuring there is a clear plan for communications and updating of patrons and other potential supporters, interfacing with Salesforce and liaising with trustees and the team as required
8. Support to trustees to organise meetings, minute, prepare papers and agendas etc. 
9. Support to the office team and committees to organise meetings, minute taking, prepare papers and agendas etc.
10. Other activities as required in line with the job purpose and role

Key competencies

1. Strong organisational skills and ability to manage own workload
2. Good written and spoken English sufficient to draft letters, reports and other paperwork in collaboration with others
3. Numerate with an eye for detail to ensure accurate processing of financial and other data
4. Experience of or ability to develop strong database skills in order to take on the administration of Salesforce
5. Good IT skills including the ability to set up documents, reports, presentations and spreadsheets
6. A self-starter who is keen to develop, learn and grow in the role
7. Ability to carry out basic research
8. Experience of organising meetings and events including diary coordination, invitations, compiling meeting packs, name tags, refreshments etc
9. Professional and able to represent OCF externally at receptions, meetings etc.

Deadline for Applications 9am on Monday 16th August with interviews to be held during the week of 23rd August and a preferred start date of Monday 4th October.