Job Title:  System Administrator

Reporting To: Head of IT

Working pattern: Based from home with regular travel to The Felix Project depots in west, north & east London

About The Felix Project

The Felix Project is a dynamic London charity that works with food suppliers and charities and schools to reduce food waste and food poverty. We were set up in 2016 by entrepreneur, Justin Byam Shaw. 

More than eight million people in the UK struggle to afford to eat every day, while our food industry generates 100,000 tonnes of edible food waste each year. 

We rescue good food that cannot be sold and would otherwise go to waste.  This is high-quality and nutritious, including a high proportion of fresh fruit and vegetables, baked goods, salads, meat and fish.  We collect or receive food from 170 suppliers, including supermarkets, wholesalers, farms, restaurants and delis. 

We sort and then deliver this food to charities that cook meals and prepare food parcels for vulnerable people and to primary schools to distribute to children and their families. This year we will deliver over 5000 tonnes of food to more than 310 London frontline charities and primary schools. This is enough food to make over 13 million meals. 

We have 37 staff, 400 volunteers and a fleet of 20 vans, and we run three main operations: our two depots at Enfield and Park Royal and our Central London operation.  The depots are open during the day and from these we collect, sort, deliver and store surplus food completing pre-configured routes.  Our Central London operation runs in the evening and does point to point re-distribution directly from food retailers to charities, without the need for depot storage.  The Central London operation is fully “green” and uses electric vans and walking and cycling routes to extend our reach.

The Situation

Since the start of Covid we have seen demand for food from our many charity partners rocket, and now we are sourcing and delivering food for more than 500,000 meals every week (a 300% increase since March). With our talented and energetic workforce we are now committed to make an even greater impact on food poverty by growing this to 2 million meals per week (100 million meal per year) by 2023.

As part of this ambitious plan we have committed to Microsoft 365 infrastructure and we already utilise Outlook, SharePoint, Teams and PowerBI, with users established on our Azure AD. With the help of Accenture and Avanade we have implemented Dynamics 365 for Field Service, managing our receipts and deliveries of food in our fleet of vans using a PowerApps Portal to enable live updates for our volunteer drivers. Now, building on this we want to extend the use of dynamics into our Fundraising and Volunteering teams by migrating data and processes from proprietary cloud-based systems onto a single Dynamics 365 CRM platform, and then implementing world-class marketing tools to help drive our need to attract more great people and resources.

We’re looking for a Champion

As an IT professional, you know your stuff, but something is missing. Perhaps, you're not being challenged? Or not getting the opportunity to achieve your potential? Or perhaps you want a job where your work makes a direct difference to the lives and welfare of others?

The Role

We're looking for a Microsoft 365 Administrator to join our busy team. Working from home and our depots, you'll be responsible for supporting, managing and developing our M365 platform. Working with colleagues and external consultants, you'll take responsibility for ensuring our ecosystem is in great order and delivering measurable benefits for our business and our customers.

This newly created position would suit an experienced IT Support Analyst / Systems Administrator / Service Desk Engineer with experience of supporting Microsoft 365 / Office 365 and related technologies such as Exchange and Active Directory in a startup or SMB environment. The ideal candidate should have 5+ years hands on experience.

You will have strong tenant level experience of implementing and managing Microsoft 365 (Teams, SharePoint, OneDrive, Exchange). You will also have a good understanding of PowerPlatform, (including PowerBI, PowerApp and PowerAutomate) and some experience of managing Microsoft compliance and security. Experience of the governance and best practice around cloud infrastructure and applications would be an advantage.

You will support the business by taking responsibility for the day to day operation and resilience of all business systems, including resolving support issues and overseeing our external helpdesk and support partner. This key role demands exceptional problem-solving skills and the ability to drive issues to resolution whilst being able to prioritise competing demands and cope in pressurised scenarios. The ideal candidate will also have excellent communication skills and be able to support users in diagnosing and resolving issues in the most effective ways.

This is a 1 year fixed-term contract. In that time you'll encounter a wide range of valuable experiences for your professional development. Plus, we've some exciting plans going forward, so who knows what the future may bring?

Key Skills:

• Good experience as administrator of Microsoft 365 and Dynamics 365
• Experience supporting and training users, developing system policy, roadmapping and agile development
• Strong skills and experience in Office 365 applications
• Understanding of Microsoft Licensing
• Experience in the analysis, documentation and re-design of business processes
• Competence in PowerBI, PowerApps and PowerAutomate
• Experience of Microsoft Visual Studio, Common Data Model and Nonprofit Accelereator would be an advantage

Responsibilities:

• Work with external consultants to make recommendations towards service improvements and standards
• Oversee all IT support issues via IT ticketing system
• Monitor trends and proactively respond to issues to support the business
• Lead in planning software updates ensuring capacity to delivery

Interview process

Interviews will take place first week of October

The vital role of Administrator offers an exciting part time opportunity for a motivated self-starter who is looking for a varied and interesting role within a small committed team. Working directly for the Chief Executive, you will be supporting a small, lean, innovative charity – the only dedicated property advice body in the country serving the voluntary sector. If you have an eagle eye for detail and enjoy working across a wide range of operations and technology, then the Ethical Property Foundation is keen to hear from you. 

We're looking for a great communicator who is highly organised to provide administrative support to the clinical team and liaison with the young people and the network of support around them in order to facilitate their attendance at Baobab.

The role includes facilitating the work of Baobab’s staff and volunteer team by organising clinical and casework sessions and multi-disciplinary meetings with support networks, liaising with referrers, lawyers, foster carers, social workers and key workers and occasionally with the Home Office and Social Services managers. The role also includes administrative management of clinical files, supporting staff to access and manage their notes and filing using the online database, and coordinating the referral and assessment process.

The Baobab Centre works with young asylum seekers and refugees the significant majority of whom arrived in the UK as unaccompanied minors. All have experienced either or both organized and inter-personal violence and most have experienced a very difficult journey into exile in the UK . All experience significant difficulties in the UK in accessing care and destitution, housing education, adequate health care and asylum. All, as a consequence suffer specific and particular vulnerabilities including the cluster of symptoms referred to as complex post- traumatic stress disorder, as a consequence of the interaction of their overwhelming experiences, in their home countries, on their journeys into exile and in exile in the UK. Most also have significant strengths and resiliencies and the capacity to develop new resiliencies. Our aim as an organisation is to address and work through their vulnerabilities and to enable them to access old resiliencies that have been suppressed by their traumatic experiences and to enable them to develop new resiliencies and strengths through participating as fully as they are able in the life of the Baobab Non-Residential Therapeutic Community.

The post-holder will become part of our multi-professional team and the expectation is that s/he will participate fully in the life of the Baobab community.

Administrator

Alzheimer's Society is the UK's leading dementia charity. We provide information and support, improve care, fund research, and create lasting change for people affected by dementia.

Administrator Responsibilities:

Dementia is the greatest health challenge of our time. In the wake of Covid-19, people affected by this devastating condition need Alzheimer’s Society more than ever. Our high-value fundraising teams are working tirelessly to secure gifts and partnerships from trusts, foundations, major donors and corporate partners – ensuring people continue to receive essential support today, while driving vital research, campaigning and innovation work to improve lives in the future.

For these teams to thrive, they need high quality, joined-up administrative support. As High Value Administrator, you would be providing this to our Philanthropy, Corporate and Supporter Impact fundraising teams. Through a mix of financial tracking, database and diary management, plus ad hoc support with fundraising, marketing and events, you’ll work in tandem with one other High Value Administrator to act as a single hub of co-ordination, support and organisational knowledge. In so doing, you’ll play a pivotal role in meeting our ambitious high-value income and growth targets – while promoting greater efficiency and cross-team working.

Administrator Requirements:

To succeed you’ll need to be a confident and highly-organised administrator, with excellent communication skills, knowledge of key digital platforms (e.g. Word, Excel, PowerPoint), plus outstanding attention to detail. You are likely to have some existing experience in a similar role, which demonstrates your ability to process complex information accurately and efficiently, while successfully prioritising a fast-paced workload – finding time to deal with short-notice deadlines alongside longer-term projects.

You’ll be someone who enjoys working at the heart of a highly motivated, close-knit team that is looking to grow and diversify in the coming years. As such, you’ll have an eye for potential improvements in administrative systems – and not be afraid to propose them – while also being able to build positive and trusting relationships with a full range of colleagues in high-value.

About Alzheimer’s Society:

Alzheimer’s Society embraces diversity, inclusion and accessibility for all of our people. We are committed to building a diverse organisation that represents the communities we serve and ensuring inclusion in everything we do.

Alzheimer’s Society is committed to equal opportunities.

Our employees work hard every day to make a true difference in people's lives. We are proud to support them with a range of benefits, recognition and many options for working agilely, all contributing to a strong work life balance. We also have various learning programmes to support you in your development and help you grow to realise your potential and shape a career with Alzheimer's Society

Position: High Value Administrator
Location: London
Contract type: Permanent
Hours: Full time, 35 hours per week
Salary: £19,964-£20,770, depending on skills and experience (+ London allowance of £3,600 if applicable)

Closing Date: 21 September 2020
Interview Date: TBC

You may have experience of the following: Administrator, Admin Assistant, Administrative Assistant, Office Administrator, Charity, Charities, NFP, Not for Profit, Third Sector, etc.

An exciting opportunity to be an Administrator, working for a small health organisation in London.

Client Details

A small health organisation based in London.

Description

The Administrator will be responsible for:

• Acting as a key point of contact for all internal and external stakeholders
• Managing internal databases, updating when required
• Helping to plan and co-ordinate meeting, webinars and other ad-hoc events
• Assisting with the general running of the office, providing support as and when necessary

Profile

The Administrator will have:

• At least three years experience as an Administrator in a busy office environment
• Excellent communication abilities
• High attention to detail
• Great organisation and time management
• Proficiency in Microsoft Office suite

Job Offer

A salary of £23,000, plus annual leave and pension.

Beyond the Streets is a small charity with a big impact on creating routes out for women in prostitution in the UK. Your role is to support the ongoing work of Beyond the Streets by providing administration to ensure the efficient operation of the charity’s mission. You will play a valued role in the organisation and are key in supporting the directors and employees through a variety of tasks related to organisation and communication. You will be motivated and have relevant experience; someone who can understand the big picture and work to make things happen.

This is a part time job, 3 days per week, that will help ensure our organisation is thriving.

Our client is a London based homeless charity providing response and prevention services to individuals who are homeless, rough sleeping or at risk of becoming homeless. They are currently looking for a capable and enthusiastic Administrator to join their Lambeth-based team, providing a centralised 'single point of access' mental health support service across Lambeth.

The focus of your work will be to support the team by developing and overseeing administration functions. You will manage referrals, inputting data onto the relevant computer programmes, as well as being involved in managing the health and safety of the building. You will be required to attend meetings to support your colleagues with triaging referrals and provide data and reports for the team.

To apply for this role you must be organised and efficient in your work, with exceptional communication and problem solving skills. You will be competent at using different databases for reporting purposes, and will be responsive and flexible to the needs of the team. Overall you will be a skilled Administrator, passionate about delivering high quality, streamlined administrative processes for wider teams.

Please note this is initially a temporary role for 4 weeks. The client is looking for someone to start as soon as possible, so please only apply if you're available asap.

Due to the nature of our client's work, please only apply if you have a fully enhanced DBS, dated within 1 year, or registered to the online update service.

COMMUNICATIONS AND FUNDING ADMINISTRATOR  *Cover letter is mandatory to apply*

JOB PURPOSE: Responsible for the administration processes and support for EDT’s communication and funding function.

We are seeking a Communications and Funding Administrator, to support the transformation and the future growth of the charity and help achieve our vision of a society where young people across the UK have equal access to engage with STE(A)M subjects and achieve their potential in STEM careers and opportunities for further study.

ABOUT EDT:

EDT is a national education charity with over 30 years' experience supporting young people to develop STEM (science, technology, engineering & maths) & employability skills through the Industrial Cadets accreditation and our industry-linked range of experiences, projects and placements.

Our mission is to:

• Inspire young people into STEM careers by linking curricular learning with real-life STEM careers/role-models/applications
• Take young people on a journey through various STEM sectors showing pathways towards their desired careers (apprenticeships, college, university)
• Bridge the widening social divide by employing mixed methods of delivery (face to face/virtual; hands-on/theoretical; modular/self-guided) to engage a wide range of young people’s interests and abilities
• Provide the link between industry knowledge and school curricula, supporting schools to equip young people with employability skills, and enabling employers to invest in future talent.

Young people are at the heart of what we do, and we pride ourselves in helping them develop invaluable personal and interpersonal skills that will equip them to fulfil their potential and make informed decisions about their future.

REPORTING RELATIONSHIPS: Reporting to Marketing and Communications Manager

MANAGEMENT ACCOUNTABILITY: None

LOCATION: Open to location

HOURS: TBC

KEY RESPONSIBILITIES:

Process

• Improve, establish, and coordinate operational processes to integrate communications and funding, and support day to day operations
• Refine and develop CRM processes, dashboards, and accurate communication and funding reporting working across the organisation
• Provide support and process development to assist with prospecting, pipeline management and facilitating new opportunities
• Liaise internally to ensure complimentary administration processes across EDT

Administration

• Co-ordinate and streamline communications and fundraising administration to improve stakeholder communications
• Data entry into the CRM system
• Ensure documentation and quality of correspondence is in line with EDT standards  
• Support the team in meetings, events and facilitating opportunities
• Assist with marketing and fundraising events

Communications

• Support research and reports, stakeholder consultation and analysis of data including funding and communication trends
• Manage external enquiries, being first point of contact relating to communications and funding
• Distribute communications including direct mail for small trusts, profile/fundraising events, stakeholder communications, newsletters, campaigns
• Provide support for all digital communications including website, social media and digital platforms
• Gather content for, and develop alumni stories and case studies
• Provide communication support for HRH Ambassadors, creating packs and information to help ambassadors and other champions of EDT promote our cause
• Provide support for use of technology platforms adopted for stakeholder communications and delivery

General

• Maintain a good working knowledge of the full range of EDT programmes, activities and accreditations
• Participate in team meetings and activities
• Undertake any other tasks as reasonably required
• Develop and maintain effective working relationships between EDT and external organisations and ensure that stakeholder expectations are exceeded whenever possible
• Act as an ambassador for EDT to promote positive and effective public relations within the community

Competencies and Attributes

• Excellent interpersonal, communication and organisational skills
• Data analysis skills and competent use of databases preferred
• High-quality written communications across a wide range of platforms
• Ability to manage multiple workload streams
• Excellent customer service
• Team player: Ability to work co-operatively and confidently with colleagues and other stakeholders
• Professional, self motivated, pro-active and able to work independently with excellent self-management skills
• Great attention to detail
• Positive and resilient attitude, adaptable and flexible
• Ability to work to deadlines, plan workload and demonstrate effective time management
• Use of Microsoft Teams, Office 365, Mailchimp, Microsoft Dynamics CRM advantageous
• 5 GCSE’s A-C including Maths and English (or equivalent)

Special conditions:

The successful candidate will be required to fulfil an enhanced DBS/PVB check

Location:

We operate nationwide and therefore are open to applicants from all parts of the UK who are willing to and able to work from home.

Applying for the role

If you are interested in applying for this role, please send your CV and covering letter outlining why you are the best candidate for this role by 30th September 2020.

Due to the volume of applications, please be aware that if you do not hear back within two weeks of the closing date, sadly you have not been successful on this occasion.

We are seeking a dependable, self-motivated, organised and IT literate individual to help with daily charity administration. This position is suited to someone wanting to work from home in a flexible capacity, according to the needs of the charity.

Fixed term until 31 December 2021 – 0.4 FTE

Reporting to: The Director

Hours: 16 hours per week (two days or spread across week). Flexible working hours.

Interview date: Thursday 8 October 2020

Key responsibility: To assist with general charity administration and activities.

About our organisation

We’re a leading voice in International Studies in the UK and abroad. We develop and promote International Studies through our publications, research, academic networks and funding opportunities. Many of our members are experts in their field, but we’re diverse and support members at all stages of their careers. We’re known for our progressive, vibrant community, our annual conference and our strong research networks.

Main duties and key responsibilities

• Field general enquiries from members, working groups and others and if necessary direct them to the BISA Director, Communications Manager, Finance Officer or relevant trustee
• Provide administrative and logistical support for all face-to-face or virtual events, including the annual conference (overnight stay required)
• Assist with placing website content online in the absence of the Communications Manager
• Assist with social media output in the absence of the Communications Manager
• Oversee the administration of BISA prizes, awards and grants,  liaising with the Director and Finance Officer as needed
• Manage the manual functions of BISA’s membership database and assist the Director with monthly membership and working group analysis
• Executive Committee meetings preparation and minutes when required
• Update and maintain the Association’s administrative records
• Manage operational renewals, including those related to the website, insurance cover and data protection.

Other responsibilities

• Assist with other ongoing admin tasks as and when needed.
• A commitment to BISA’s Code of Conduct, Privacy Standard and Equality and Diversity policies

This job description is subject to review and amendment in the light of the changing needs of BISA.

Person Specification

Essential:

• Good experience of working on similar administrative tasks
• Good writing and drafting skills
• Good interpersonal skills and ability to communicate effectively with a wide range of people
• Organised, pro-active and ability to work in a small team environment with excellent self-management skills and ability to work remotely
• Excellent time management skills. Able to plan projects and meet targets set within an allocated time frame
• A flexible attitude to working to facilitate periods of high office workloads
• Excellent IT skills, including Microsoft Office - Word and Excel in particular
• Experience of databases and event management systems or a strong desire to learn
• Educated to A level standard

Desirable:

• Experience of working for a charity or in the higher education sector
• Interest in international affairs/politics
• Willingness to learn new things such as virtual event administration and hosting.

Start date: Monday 4 January 2021 with some handover dates in December 2020.

Administration Officer
Location: Office location TBC with a requirement to occasionally travel to South London, Hastings and Kent (from home during Covid-19 social distancing measures)
Contract: Fixed until December 2022
Salary: Circa £22,500
37.5 hours per week

Groundwork London are seeking an experienced Administration Officer to support the delivery of a new integration project. The project will support 500 migrants in South London, Hastings and Kent to integrate into UK society through a programme of Language, Preparation for Work and Cultural/Community activities.

The Administration Officer will be responsible for providing high quality administrative and contractual support to the project team, including evidence collation and verification, database management, finance administration and audit preparation.

The postholder will have proven attention to detail in their work, including an ability to maintain large amounts of personal and sensitive data, by utilising established processes and database management. A demonstrable understanding of GDPR in the workplace is essential.

The postholder will enjoy working in a team, with the ability to plan and manage their own work programme, whilst adopting strong organisational, interpersonal and communication skills.

You will be rewarded with a strong and supportive work place team, a job which has a direct impact in the community and where you’ll be able to see the impact of the work you do, as well as opportunities for training and development.

Closing date for applications: 9am 30th September, 2020
Interview date: TBC Interviews are anticipated to take place on Teams or Zoom at this time.

TO APPLY AND FOR MORE INFORMATION:

If you would like to find out more about this position and to apply, please click the Apply button to be directed to our website where you can download the job description and application form. 

Postholders will be considered to be working in a Regulated Activity as set out in Schedule 4 of the Safeguarding Vulnerable Groups Act 2006; appointment to this post is subject to an Enhanced Disclosure and Barring Scheme Criminal Records Check

Groundwork London is an equal opportunities employer and welcomes applications from all members of the community.

No agencies please.

Sufra NW London is a Community Hub that provides a lifeline to people in crisis – including families living in extreme poverty and people who are vulnerable, homeless or socially isolated. We provide them with the food and support they need to survive, empower them to learn new skills and improve their wellbeing, and help them to find work and become financially stable.

We are recruiting a Communications Officer to develop and implement the charity’s communications strategy and support the Fundraising Manager. The post will work closely with senior staff to manage internal and external communications and marketing campaigns to raise the profile of the charity, engage new audiences and existing stakeholders, and generate income.

We are seeking a highly articulate and proactive individual with a flair for communications and 3 years’ experience in a similar communications role. The candidate will have excellent writing skills, be a confident communicator and an organised self-starter. You will have demonstrable experience of managing a diverse workload and being able to prioritise tasks and work under pressure. Graphic design skills would be desirable but not essential.

This is an immensely rewarding role working in a dynamic charity built on an ethos of sharing, hospitality and inclusivity. We are looking for an exceptionally committed individual who is willing to go the extra mile and has flexibility to work during evenings and weekends when necessary. Through your activities, you will be able to convey the charity’s passion and commitment to supporting vulnerable people and demonstrate the impact of our interventions in transforming the lives of beneficiaries.

Flexible working hours/days are available to fit around childcare or other needs, including some home working.

To apply for this role, please read through the full Job Description and Person Specification attached.

DEADLINE FOR APPLICATIONS: Wednesday 23 September 2020, 5pm.

Oasis Charitable Trust is a multi-national charity supporting young people and their families in 9 countries worldwide. Our vision is for building healthy communities: places where everyone is included, making a contribution and reaching their full potential.

Due to a successful funding bid, Oasis Hadley Hub team is expanding and are now in a position to employ an experienced Administrator to work alongside our Oasis Hub Hadley team in North London.  The newly created role is varied, encompassing marketing and finance activity as well as the general administration that is usual in a busy team.  There is also a requirement to travel to two smaller Oasis hubs based in the Croydon area, to provide similar support on an occasional, but regular basis.

Key responsibilities will be:

• Assistiing the Hub Leader in maintaining databases, accounts and financial records.
• Keeping paperwork updated, in order and readily available to access.
• Assisting with newsletters, reports, printing, room bookings and minuting meetings.
• Working with the Hub Leader on developing and maintaining the Hub social media platforms and updating websites.

The successful post holder must have:

• Proven experience in administration and a flair for finance and cash handling (Excel experience required).
• The ability to work accurately and efficiently, prioritising your workload.
• Self-motivation, resilience, with excellent organisational and inter-personal skills.
• A willingness to be based in North London but travel on occasions to South London.

This is an exciting opportunity to be part of a growing team, working in a community and education setting.  As part of the package, Oasis offers:

• A pension scheme, offering 7% employer contribution.
• A generous holiday allowance, starting at 25 days per year (plus 8 Bank Holidays).
• Policies which promote well-being and are family friendly.

If you are interested in this position, please download the documents from this page or contact the Oasis UK team for further information.  (CVs alone will not be accepted). We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.

Completed applications should be returned by Midday Monday 5th October 2020

Interviews will take place on week beginning 12th October 2020.

FULL-TIME, 40 HOURS PER WEEK

1 YEAR FIXED TERM CONTRACT

SALARY:  £23,801 - £25,646 per annum

Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.

We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks. 

Oasis supports Equal Opportunities.  Registered Charity No. 1026487

Receptionist/Administrator wanted for the Fourth Feathers Youth & Community Centre near Marylebone Station.  Term-time only, working from 8.30 am to 4.30 pm Monday to Friday. Role involves administration tasks, using Microsoft Office programmes and Sage software, data monitoring system as well as responsibility for the building.  Good communication and numeracy skills essential, wiliness to learn and experience working with children and young people desirable. Salary £22,000 - £25,000 p.a.  pro rata.  Please refer to the Job Description and  send in an Application Form. Deadline is 14 September 2020 but we reserve the right to change the closing date depending on the number of applications received.

Inspire supports young people to create a positive future for themselves. We are looking for a term-time School Administrator to act as the first point of contact at our alternative provision school, Inspired Directions, and to provide high-quality administrative support for our school team.

Based in the heart of Hackney, Inspired Directions School supports 15 young people aged 14-16 who have found it difficult to engage with mainstream education. Our work enables young people to believe in themselves, gain qualifications and build a positive pathway for their future.

Our small, nurturing space offers young people holistic support; as well as working towards GCSEs in English and Maths, students can opt to study for two days per week with our partner college to gain Level 1 and Level 2 BTEC qualifications. We offer art and music therapy on-site, as well as project-based learning in music and drama. 

Inspired Directions School is part of Inspire, a Hackney-based charity which connects young people with the world of work. With over 1,000 employer and school partnerships, we find work placements for students, giving them the best chance to succeed in their chosen career.  

Working in a small school can be incredibly rewarding. Focusing on positive outcomes for students, you will have direct contact with young people, working within a small and passionate team.

Our ideal candidate will be enthusiastic and professional, will thrive in a busy environment and will have excellent customer service skills.