Administrative support assistant jobs

We have an exciting opportunity for an Administrative Assistant, to join our team in Ashford, Kent working 37.5 hours per week.

Do you want to make a difference every day? Do you want to contribute to change & improvement for those who need it?

Do you have resilience & adaptability? Can you work effectively with a focus on customer service and care?

If yes, then we'd love to hear from you…

What we offer:

At Victim Support we believe in attracting & retaining the best people and offer a competitive rewards & benefits package including:

• Flexible working options including hybrid working
• 25 days annual leave plus Bank Holidays, rising to 30 days plus Bank Holidays
• Pension with 5% employer contribution
• Enhanced sick pay allowances & maternity payments
• High Street, retail, holiday, entertainment & leisure discounts
• Access to our financial wellbeing hub & salary deducted finance
• Employee assistance programme & wellbeing support
• Ongoing training & support with opportunities for career development & progression

About the role:

This role is based in our Ashford, Kent office working Monday to Friday between 9am and 5pm.

As an Administrative Assistant you will be carrying out a range of administration tasks to support the Victim Assessment and Referral Team (VART) in their day to day operations helping people affected by crime. You will use a range of databases to enter or retrieve information. You will also communicate with colleagues, the police and other agencies by e-mail and telephone and receive and respond to internal and external queries and referrals.

You will need to be resilient, confident, happy to work as part of a team and willing to constantly learn and adapt to new situations. You will enjoy being a part of a busy and varied working environment and will be able to communicate with both colleagues and external partners. You will have strong customer service ethics, be competent in the use of IT skills and know how to use a range of software packages on a PC.

Please see attached Job Description and Person Specification for further details.

About Us:

Victim Support (VS) is an independent charity providing a range of specialist services to people who have been affected by crime across England and Wales. We work towards a world where there are fewer victims but who have stronger rights, better support and a real influence in the Criminal Justice System. Everyone at VS is driven by our Vision Ambitions and Values to play their part in making a difference for those who experience crime and traumatic events. Working for VS gives you the opportunity to play a key role in a national charity providing high quality services to victims and witnesses and being a vital force for change.

Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks may be required.

Victim Support is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe having a diverse workforce at all levels allows us to represent the communities we serve and connect better with people affected by crime. We believe this can be achieved through attracting, developing and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all communities and monitor the diversity of applicants to analyse if we are representative of the communities we serve in terms of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, age and socio-economic status. As part of our commitment to the Race at Work Charter we would particularly welcome applicants from BAME communities

How to apply:

To apply for this role please follow the link below to the Jobs page on our website, and complete the application form demonstrating how you meet the essential shortlisting criteria.

We looking forward to hearing from you.

We reserve the right to close this vacancy early, if we receive enough suitable applications to take forward to interview prior to the published closing date.

London School of Theology is seeking to recruit a full-time Administrator for the Theology, Worship and Music Programmes.This is an exciting and very varied role giving the opportunity to make a significant contribution to the smooth-running of the TMW programmes and cultural life of the School. The role may be of particular interest to anyone with a musical background.

About the Role

The role of Administrator - Theology, Music and Worship Programmes has been designed to support Faculty and Registry to ensure the efficient and effective delivery of the Theology, Music & Worship Programmes and associated activities. The duties of the post-holder can be summarised from two perspectives, Registry activities and Programme activities.

Programme duties include organising music events, intensive modules and concerts; co-ordinating Faculty; managing recitals and practical assessments; promoting the School to students and managing the complexity of working across Registry, the Music department and other departments within LST.

Registry duties include administrative duties; marking administration; Assessment Board preparation and administration; providing administrative support to the Programme Leader; working on the Student Information System database and Virtual Learning Environment, and responding to student queries.

Application Details

The job description, person specification and full details on how to apply for the role can be found on LST’s website.

London School of Theology is a Christian college and, as such, it is a requirement of the Person Specification that the postholder must be in sympathy with the Christian ethos, aims and objectives of the School.

All candidates must have the right to work in the UK.

Candidates are encouraged to apply promptly as applications will be reviewed upon submission.

his role will largely focus on administration of our Award and Development Programme and supporting with schools’ outreach for our Anti-Bullying Ambassador Programme, in addition to general office, operations and events support, tasks for which will be divided across the three administrator roles.

This is a great opportunity for someone looking to bring their aptitude for organisation, attention to detail and communication skills to the charity sector in a fast paced and varied role. 

JOB DESCRIPTION 

Awards and Development Programme 

• Act as a first point of contact for all enquiries regarding the Award and Development programme via email, phone, and website

• Support the nominations process and recruitment of Judges by processing and managing applications

• Support the coordination of Diana Award recipients, collating information and consent forms as required

• Support with the coordination of recipient networking events and other opportunities.

• Researching and uploading opportunities onto our website, and sharing with our network of Diana Award recipients

Anti-Bullying Programme

• Support the schools booking process by creating and distributing outreach materials to increase attendance numbers at regional events and sign up for online events.

• This includes contributing to newsletters, updating our website events calendar, creating event posters, and regular emails to our database of schools. 

• Creation and management of booking forms and school database

• Liaising with the wider Diana Award team to maximise opportunities for cross programme outreach. 

 Office Operations and Events 

• Act as first point of contact for general enquiries via phone and the website and sharing responsibility of general and programme specific inboxes on a rota. 

• Support on the smooth running of the London office. Tasks may include managing post, stationery orders, preparing and packing resources for training and events, liaising with our IT support company and supporting on any other duties as required 

• Act as one of the designated fire marshals and first aiders for the London office, with occasional support at other events as required (please note full training will be provided in this post) 

• Ensure the smooth running of events as required. Tasks may include managing guests lists and correspondence, marketing to schools, liaising with event suppliers/contractors/schools, preparing and circulating briefing packs, attending events on occasion and any other event administration duties as required 

• Carry out any other administrative duties as required 

 PERSON SPECIFICATION

• Experience of providing administrative support within a busy and high performing team  

• Excellent organisation skills and ability to learn quickly 

• Excellent customer support skills and telephone manner 

• Verbal communication skills: ability to communicate effectively with a wide range of stakeholders   

• Writing skills: ability to write for different audiences  

• Ability to work independently and effectively as part of a team   

• Excellent attention to detail 

• Experience of working in a fast-paced environment 

• Problem solving skills, ability to trouble-shoot quickly and make decisions 

• Commitment to learning and self-development  

• You’ll need to be confident in using digital tools and platforms (or willing to learn). These range from form building platforms, to salesforce to managing complex excel documents and databases.

• Excellent IT skills, confident in the use of Microsoft Office (especially Outlook, Word and Excel) 

• Able to maintain confidentiality and to share information appropriately and professionally 

• Experience of working with a customer relationship management tool, preferably salesforce (desirable) 

• Experience working with schools in an administrative function (desirable) 

• Ability to work weekends and evenings on occasion around bigger events. Approximately 2-3 a year 

• Commitment to and ability to inspire commitment to The Diana Award’s vision, values and mission  

• Commitment to follow The Diana Award’s Safeguarding Policy and processes at all times 

This role will be contractually based from our London office, and given the role requirements there will be an expectation to be in the office 3-4 days a week.

The successful candidate must have the right to work in the UK.

PAPYRUS is the national UK charity dedicated to the prevention of suicide and the promotion of positive mental health and emotional wellbeing in young people.

Elusen benodedig yn y DU i atal hunanladdiad yw PAPYRUS a hyrwyddo iechyd meddwl cadarnhaol a llesiant emosiynol ymhlith pobl ifanc.

Administration Officer – Wales

Swyddog Gweinyddol- Cymru

Could you make a difference to the lives of young people across the UK? If you’re looking for a role with passion and purpose, we have just that at PAPYRUS. We’re looking for enthusiastic and dedicated people to join us.

We are looking to recruit an Administration Officer in Cardiff to provide a full and effective comprehensive range of administrative support to workstreams/projects, which will enable the charity to fulfil its function within Wales to a high-quality standard.

Allech chi wneud gwahaniaeth i fywydau pobl ifanc ar hyd y DU? Os ydych yn chwilio am rôl gyda diben ac angerdd, PAPYRUS yw’r lle i chi. Rydym yn chwilio am bobl frwdfrydig, ymroddedig i ymuno â ni.

Rydym yn chwilio am Swyddog Gweinyddol yng Nghaerdydd i gynnig ystod eang o gefnogaeth weinyddol i waith a phrojectau, gan alluogi yr elusen i gyflawni ei phwrpas i safon uchel yng Nghymru.

To be successful in this role you will have:

• Demonstrable experience in an office administrator role or equivalent including diary management, dealing with correspondence, preparation of meeting papers and general administrative duties
• A good working knowledge of Microsoft packages (e.g. Word, Excel, Access, PowerPoint) and hands on IT experience of database packages including electronic filing systems and online platforms
• Excellent organisational skills with the ability to manage the time of self, prioritising tasks to meet challenging deadlines
• High level of customer service skills

I fod yn llwyddiannus yn y rôl byddwch gyda:

• Tystiolaeth o waith gweinyddol swyddfa neu gyfatebol yn cynnwys rheoli dyddiadur, delio gyda gohebiaeth, paratoi papurau at gyfarfodydd a dyletswyddau gweinyddol cyffredinol
• Gwybodaeth dda o becynnau Microsoft (e.e. Word, Excel, Access, PowerPoint) a phrofiad o becynnau data-bas TG yn cynnwys ffeilio electronig a phlatfformau ar-lein
• Sgiliau trefnu rhagorol, gan gynnwys rheoli eich amser eich hun a blaenoriaethu tasgau at derfynau amser
• Lefel uchel o sgiliau gwasanaeth cwsmeriaid.

Salary: NJC scale spinal point 4 – 6 (£19,264 per annum progressing incrementally to £20,043 per annum)

Hours: 36 hours per week Location: Cardiff Contract: Permanent

Cyflog : Graddfa NJC SCP 4-6 (£19,264 y flwyddyn yn cynyddu i £20,043 y flwyddyn)

Oriau : 36 awr yr wythnos Lleoliad : Caerdydd Contract : Parhaol

Our benefits package is highly competitive, you will receive 25 days annual leave plus Bank Holidays (pro rata for part time workers), an attractive pension scheme, clinical supervision, Simply Health and enhanced sick pay. Please visit our website to view what other benefits we can offer you.

Mae ein pecyn budd yn gystadleuol iawn, byddwch yn derbyn 25 diwrnod o wyliau blynyddol a Gŵyl y Banc (pro rata ar gyfer gweithwyr rhan amser), cynllun pensiwn atyniadol, goruchwyliaeth glinigol, Simply Health a thal salwch. Ewch at ein gwefan i weld pa fuddion eraill a gynigir.

Please visit our website to review the full job description and person specification for the role. To apply for the position please complete the application form on our website detailing how you meet the criteria for the role. Please return your completed application to HR email or to HR, PAPYRUS, Unit 2 Bankside, Warrington, WA1 1UP.

Gallwch weld y swydd ddisgrifiad a manyleb y person yn gyflawn ar ein gwefan. Er mwyn ymgeisio am y swydd cwblhewch y ffurflen gais ar ein gwefan gan fanylu sut yr ydych yn bodloni’r meini prawf ar gyfer y rôl. Dychwelwch eich cais wedi ei gwblhau i HR email neu Adnoddau Dynol, PAPYRUS, Uned 2 Bankside, Warrington, WA1 1UP.

Closing date / Dyddiad Cau: 22/08/22 Interview / Cyfweliad: W/C 5/09/22

PAPYRUS is committed to the principle of equal opportunity in employment and its employment policies for recruitment are designed to ensure that no job applicant or employee receives less favourable treatment on the grounds of age, disability, gender re-assignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

PAPYRUS is committed to safeguarding all children, young people and adults at risk that interact with the organisation. The organisation recognises its responsibility to safeguard the welfare of these vulnerable groups by a commitment to procedures to protect them. The group expects all staff and volunteers to fully support and promote these commitments.

Mae PAPYRUS yn ymroddedig i’r egwyddor o gyfle cyfartal mewn cyflogaeth ac mae ei bolisïau cyflogaeth ar gyfer recriwtio wedi eu cynllunio i sicrhau na fydd unrhyw ymgeisydd am swydd na chyflogai yn derbyn triniaeth lai ffafriol ar sail ei oed, anabledd, ailbennu rhywedd, priodas a phartneriaeth sifil, beichiogrwydd a mamolaeth, hil, crefydd neu gred, rhywedd neu gyfeiriadedd rhywiol.

Mae PAPYRUS yn ymroddedig i ddiogelu pob plentyn, person ifanc ac oedolyn mewn risg sy’n rhyngweithio gyda’r sefydliad. Mae’r sefydliad yn cydnabod ei gyfrifoldeb i ddiogelu llesiant y grwpiau bregus hyn drwy ymrwymo at weithdrefnau i’w diogelu. Mae’r grŵp yn disgwyl i’r holl staff a gwirfoddolwyr gefnogi a hyrwyddo’r ymrwymiadau hyn yn llwyr.

Education Administrator

(Full time - Permanent)

Salary: c£26k per annum

Location: Hybrid - Home-based & WC2A

About the role:

Working as part of a small team, the Education Administrator is responsible for developing and ensuring the successful delivery of all aspects of the SCTS educational portfolio.  This includes organising the sponsorship grant process, advertising, application processes, registration, venue, invoicing, accounts, catering, accommodation and post course feedback.  This will require attending and supporting the events both online and on site.

The post holder will also be required to coordinate the SCTS Education sub-committee meetings which will include producing agendas and papers as well as attending and minuting the meetings.

About you:

We are looking for a highly organised team player who can demonstrate excellent relevant multi tasking administration experience including working with finance and accounting software.  You must also be a proactive, innovative, team-worker with good communication skills who can work collaboratively with many stakeholders.

Please note: The role will require some travel and overnight stays for meetings held throughout the UK.

About us:

The Society for Cardiothoracic Surgery (SCTS) is a professional society for all healthcare professionals involved and interested in cardiothoracic surgery.

This role supports the main purpose of advancing science in the field of cardiothoracic surgery for the benefit of the public by encouraging and promoting excellence in the practice of cardiothoracic surgery.

The SCTS Education team is responsible for overseeing the education of the members of the society and has developed, over the past few years, a comprehensive portfolio of courses for all categories of professionals including Consultants, Medical Practitioners, Nationally Appointed Surgical Trainees, Trust appointed doctors and Nurses and Allied Health Professionals.

The team work flexibly from home and on site at least one day a week (but more will be required for initial training) at our office based in the Royal College of Surgeons of England in Central London.

How to apply:

If you are interested in this role and can meet the requirements detailed above then we would love to hear from you straight away as applications will be considered on a rolling basis.

To apply for the role, please email your CV along with a one-page covering letter that sets out how your skills and experience would help you to meet the role specification.

Information about SCTS and its work can be found on our website.

Dates of interviews (via Zoom): 31 August 2022

Please note if you have not been contacted by the middle of September then your application has been unsuccessful.

No agencies please.

Job Title: Recovery Invictus Administrator

Region: Lilleshall, Battle Back Centre

Directorate: Operations

Contract: Permanent
Salary: £19,656 - £20,188 per annum

The Role

At the Royal British Legion, we believe in building on potential. As a Recovery Invictus Administrator, your ability to provide support for all Invictus and Team UK administration and data processing, could have a real impact on people’s lives.

At its heart, RBL is a people organisation. People who want to do the very best for others, while at the same time making the most of the opportunities and experiences we offer them.

As Recovery Invictus Administrator, you will become a member of the Recovery Services Team who are responsible for delivering RBL’s new Recovery Services strategy.

We are the country’s largest Armed Forces charity, with 210,000 members, 50,000 volunteers and a network of partners and charities; helping us give support wherever and whenever it’s needed.

As a Recovery Invictus Administrator, you will be responsible for all Invictus and Team UK administration and data processing and you will work with stakeholders both internal and external that support beneficiaries through their Recovery programme.

If successful, the main duties of your role will be:

• Provide business administration support of systems and processes for the Invictus Games, to enable efficient and well organised programmes.
• To provide and distribute documentation for approval as directed, ensuring that all policies and procedures are adhered to.
• Support administrative processes for risk management, compliance, and audits within Sports Recovery activities.
• To assist with ensuring the Recovery Service is compliant and meets GDPR regulations in line with the organisations policy.
• Provide ad-hoc operations support to various managers as needed.
• To support the Invictus Team on the design and implementation and delivery of customer engagement, working with high level stakeholders (internal & external).
• To maintain and monitor the Invictus budget, produce reports as and when required.

About the Royal British Legion

Across the country, in every city and on every street, RBL is there to support our Armed Forces community.

It's this mission, this scale, this challenge and the values we all live by, that makes the RBL such a fulfilling place to thrive.

If you want to give your days meaning. To put your passion into a role with real impact. To support people and be supported yourself. In an inclusive team that faces every challenge together. Whatever your interests and ambitions, whatever your background, we think you’ll find a role here that works for you, with career opportunities right across the UK.

Diversity Statement

We believe that the compassion, understanding, and service we show each and every individual should be reflected in the way we all support, respect, and include every individual who works with us. We want everyone involved in our work or receiving our services, to feel proud to contribute to or be part of a diverse and inclusive organisation.

We recognise that we still have a long way to go to ensure that we make the RBL a truly great and inclusive organisation to work for and be part of so we have set out our commitments to provide a clear path to deliver this ambition. We will keep listening, learning, and sharing our progress and impact.

How to Apply

Please click ‘Apply Online’

Closing date for this role is: 29th August 2022

We reserve the right to close this vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to complete and submit your application form as soon as possible.

Our aim is for everyone in the National Church Institutions (NCIs) to feel that they belong and are valued for who they are and what they contribute.  Together our people, contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.

The Church of England is currently engaged in a series of major initiatives to review its culture, structures, and governance at national and regional level under the programme of ‘Emerging Church’.  The Governance Review workstream forms part of this body of work and is overseen by the National Church Governance Project Board. 

This is an opportunity to provide the National Governance Project Board with the necessary administrative support to ensure that the Governance Review Project is being effectively and efficiently managed and delivered.

As Executive Project Administrator your responsibilities will include day to day diary management, meeting support, as well as administration tasks to help the project progress smoothly. You will maintain the projects shared drive and help keep up to date key project documentation, including the risk register and the project tracker. 

You will co-ordinate the delivery of key governance forums, including fringe events at General Synod, Project Board and Reference Group meetings and any project away days.  You will also monitor the Governance Review mailbox and ensure responses are provided promptly to those submitting comments. 

Key to your success in this role will be your written and verbal communication and organisational skills.

This post is offered on a secondment/fixed term contract expected to last two years.

We are taking a flexible approach to work, with many colleagues opting for a hybrid approach to their working week, with a mixture of home and office-based working.  Further details will be discussed at interview.

The Church of England is for everyone and we want to reflect the diversity of the community the Church serves across the whole country.  This is a priority for the Archbishops. Therefore, while of course we welcome all applications from interested and suitably experienced people, we particularly welcome applicants from UK Minority Ethnic backgrounds and people with disabilities.  

Please note the actual closing date is 2nd September 2022

Finance Administrator

Salary: £22,500 - £25,500 per annum (depending upon experience) + other generous benefits

Closing date: Thursday, 5 September 2022, 9am

Interviews expected to be week commencing Monday, 12 September 2022

This role will be providing full administrative and technical support for the Finance team, working closely with the Financial Controller and Financial Accountant.

Responsibilities will include:

• Managing the accounts inbox
• Purchase ledger
  • Liaise with budget holders across Stewardship
  • Create and maintain supplier records within PS Financials (our accounting software package)
  • Process purchase invoices to the invoice register and manage the internal approval process, ensuring all electronic documents are stored
  • Prepare supplier payment run
  • Distribute, review & post monthly credit card statements
  • Balance review, investigation and resolution
  • Prepare and submit the statutory bi-annual payment terms report
• Sales ledger
  • Create and maintain customer records
  • Process sales invoices and credit notes as requested
  • Balance review, investigation and resolution
  • Prepare Aged Debtors reports
• Finance Team Support
  • Prepare process notes and update as necessary
  • Support process improvement projects
  • General Administration support to the Finance team.
• Balance review, investigation and resolution

This role will be best suited to an individual who has an interest in finance. You will be a strong communicator with a can do and positive attitude. You will also have a willingness to be helpful to the team and our suppliers. You will also have a good eye for detail, experience working to deadlines and managing competing priorities.

Some of our benefits include:

• Subsidised exercise membership
• Contribution to your charitable giving account
• Long service awards
• Participation in the Cycle to Work Scheme
• Death in Service benefit
• Option to join a Health Cash Plan
• Interest-free season ticket loan

There is flexibility to work remotely, in parallel with regular in-office working in accordance with the needs of the organisation.

To find out more information please view the Applicant Pack.

BMS World Mission engages in mission in many diverse contexts around the world today.  We are looking for the right person to take up an important post within the Department for World Mission and in particular supporting our Leads and Heads of Programme in the Department for World Mission.  If you are passionate about mission and want to play a role in supporting this around the world, then this might be the role for you.

As a team administrator you will be responsible for providing administrative support to Leads and Heads of Programme in the Department for World Mission to enable the:

• Support of personnel overseas
• Administering the relationship with overseas partners
• Research and record keeping
• Maintenance of accurate records using an electronic database
• Scheduling, agenda preparation, collation of papers for meetings and minute taking

We are looking for individuals with a desire to enable others to serve in cross-cultural mission overseas. You will have excellent administration and organisational skills, be computer literate with MS Office suite of software and have good interpersonal skills with the ability to relate well to all age groups. This is a stimulating, busy and very fulfilling role.

The successful applicant will be a committed Christian, the nature of this role means that this is a specific occupational requirement.

If you would like to discuss this role further, please feel free to contact Melanie Bister, Overseas Team Lead Administrator at BMS World Mission.

For full information and to download an application form and job details please visit BMS World Mission website.

Job title: Administrative Assistant
Reports to: Team and Office Manager
Salary: Range of £18,000 to £20,000 depending on experience.
Location: High Holborn, London
Hours: Full time

The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity and membership society that has been dedicated to improving tropical medicine and global health since 1907.

Our ambition is to save lives and improve health around the world through increased access to greater equity in global health care. Through our activities we help further our members’ careers. We also bring together their collective knowledge and use our own expertise to achieve change within the sector.

We are looking for a motivated individual to join us as Administrative Assistant, effectively supporting the small but busy RSTMH Team by providing proactive and comprehensive support across our key areas of work.

The role will require someone who preferably has some experience of providing administrative support to a busy team (preferably within the charity/not-for-profit sector), who is flexible, has excellent time management skills and is able work on own initiative. The successful candidate will be working across various departments, including membership, journals, events, Early Career Grants, and communications; therefore, they will need to be efficient and organised, with strong computer skills and a professional outlook.

The Role:

• To provide day to day administration for the RSTMH team, including but not limited to financial administration, arranging meetings, booking travel and accommodation, desk research, diary management, and organising other meetings and events as required
• To develop and maintain effective working relationships across RSTMH
• To ensure that all assigned tasks are completed to a high standard
• To ensure that all general telephone, email, and written enquiries are dealt with efficiently and promptly
• To support the management of office stock levels and team planning tools
• To be responsible for opening and distributing post daily
• To undertake electronic and paper filing and maintaining filing systems appropriately
• To provide administrative and project support to the CEO
• To assist with the management of the RSTMH meeting rooms and team areas
• To support and attend RSTMH events, including handling delegate registration enquiries via telephone and email, collating event packs and materials, and conducting desk research on the cost and availability of venues and caterers
• To assist with the administration associated with the RSTMH Early Career Grants programme
• To support the Digital Communications Manager on areas such as finding global health news to share on RSTMH’s social media, uploading to and editing the website, and helping to prepare the fortnightly newsletter
• To provide support to the Membership Manager on specific projects related to RSTMH’s recruitment of members and the delivery of benefits to existing member
• To be responsible for the general administration and upkeep of RSTMH’s online opportunities platform, grow
• To participate in team meetings, planning and initiatives
• To undertake any other reasonable tasks as could be expected of an Administrative Assistant

Essential Technical Skills:

• Ability to manage a diverse set of priorities and meet deadlines to a consistently high standard
• Capacity to set up and maintain administrative processes and office systems
• Excellent written and verbal communication skills and a strong understanding of delivering great customer service
• Good analytical skills with the ability to identify key points from complex material or information
• Experience of being responsible for initiating, planning, and developing own areas of work
• High computer literacy and confidence with Word, PowerPoint, Outlook, and Excel
• Exceptional use of written and spoken English
• Experience providing administration support, preferably in an office environment.

Personal Skills:

• Ability to work with a wide range of people whilst presenting a professional image on behalf of RSTMH
• Ability to be calm under pressure and help build a collaborative team culture
• Flexibility and willingness to work under own initiative
• Discretion when dealing with confidential information
• Willingness to undertake other responsibilities and an eagerness to learn
• A demonstrated commitment to and interest in the aims and objectives of RSTMH

Desirable Skills:

• Filing experience
• Experience of working with databases
• Professional, polite, and confident telephone manner
• Experience of working in events

Closing date: 17:00 on Thursday 18 August 2022.

Please click the apply button to be taken to our online submission platform. Here you will need to fill out the form and upload your CV.

No agencies please.

Our Operation Christmas Child season is beginning!  Extra support will be required from the end of August through to Christmas week at Oldbury in the Operations team. There are numerous areas you may be involved in the campaign, but a good sense of humour, good telephone manager, IT skills, organisational skills and the ability to provide logistical support to the wider team will all be needed in spades!  The role gives an amazing insight into the culmination of the year round work country wide in the journey of a simple shoebox gift!

Please note that as the season builds there may be a requirement to work some hours outside the normal working day.

If you are interested in the first instance please send a CV and covering letter detailing any relevant experience and why you are interested in applying for this role

In accordance with the Equality Act of 2010 and due to the context and nature of the role there is an ‘occupational requirement’ for the post holder to be a committed Christian.  The job holder should be committed to the purpose of SPI and be able to demonstrate enthusiasm for the Christian purposes of the organisation and be able to live out, hold to, support and contribute to its Christian ethos.

This role makes a vital contribution to the life and mission of Feed the Minds by providing the CEO and the wider team with a range of professional, administrative, and organisational support.

We are looking for a professional Executive Administrator to join our team. The right person will have previous experience in efficient office administration and governance administration working with a board of Trustees.

You will be highly organised and skilled at managing an administrative workload in a busy office environment. Skills in diplomacy and the ability to build and maintain good working relationships are essential.

We are prepared to discuss flexible working and are looking for a part-time candidate to work the equivalent of 3 days per week.

Closing date for applications: 5pm on Monday 29th August 2022

Interviews (London): Tuesday 6th September 2022

Please note that only candidates selected for further consideration will be contacted.

We are looking for someone to start as soon as possible depending on the availability of the successful candidate.

If you have any questions about the role, please contact Sandra Golding for an informal conversation.

To apply, please send your current CV and a cover letter (maximum two pages) outlining your motivation and relevant experience (by clicking on the apply now).

The job description with the person specification and additional information is at the bottom of this advert.

OCHH ADMINISTRATOR

OASIS COMMUNITY HUB HADLEY

FULL-TIME

1 YEAR FIXED TERM CONTRACT

SALARY:  £24,527 per annum (including London Weighting)

Want to enable young people to have positive lives?

Want to be part of a supportive, dynamic, fun & quality team?

Want to make your community a better place?

Want to grow in confidence and experience?

Oasis Youth Service based at our Hub in Hadley are looking for a special, talented and adaptable person to help us strengthen and sustain our wide range of community and targeted programmes.

Oasis Community Hub Hadley team are now in a position to employ an experienced Hub Administrator to work alongside our Oasis Community Hub Hadley team in North London and we are looking for a talented and adaptable person to join our busy team.

The role will encompass marketing and finance activity as well as the general administration that is usual in a busy team. Part of your time will be spent supporting the work of the Oasis Youth Support Project based at North Middlesex University Hospital. 

Key responsibilities will be:

• Assisting the Project Coordinator in maintaining databases, accounts and financial records.
• Supporting effective use across the staff team of the EVIDE management information system
• Keeping paperwork updated, in order and readily available to access.
• Assisting with newsletters, reports, printing, room bookings and minuting meetings.
• Developing and maintaining the Hub social media platforms and updating websites.

The successful post holder must have:

• Proven experience in administration and a flair for finance and cash handling
• Solid Excel experience required.
• The ability to work accurately and efficiently, prioritising your workload.
• Self-motivation, resilience, with excellent organisational and inter-personal skills.

This is an exciting opportunity to be part of a growing team, working in a community, education and healthcare setting.  As part of the package, Oasis offers:

• A pension scheme, offering 7% employer contribution.
• A generous holiday allowance, starting at 25 days per year (plus 8 Bank Holidays).
• Policies which promote well-being and are family friendly.

Email us your CV including a Supporting Statement. For details on how to apply please visit the Oasis Charity Jobs website. Your Supporting Statement should be no more than two A4 pages and must address the following question:

Please expand on your CV to tell us about relevant skills, experience and qualification you have, that relate to the job description and person specification.

Completed applications should be returned by Midday 14th September 2022

Interviews will take place in Enfield on the 21st September 2022

We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.

Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.  We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks. 

Administrative Assistant (Cancer Research Horizons)

Salary: £21,000 - £24,000p.a. + benefits

Contract type/ hours: Permanent / full time 35 hours (flexible working requests will be considered providing they meet business needs)

Location: Cancer Research Horizons, Therapeutic Innovation, Babraham Research Campus, Cambridge (This role is offered with low flexibility, we would expect you to be in the office a minimum of 3 days a week)

Application Deadline: Sunday 28th August at 23.55. This vacancy may close earlier if a high number of applications are received or once a suitable candidate is found, so please do not delay submitting your application to avoid any disappointment.

Are you a self-motivated and sharp-minded individual with strong administrative experience that can help us beat cancer sooner?

About Cancer Research Horizons

At Cancer Research UK, our focus is on beating cancer. As the world's biggest medical research charity, we've helped bring eleven new cancer drugs to market. However, there is still an urgent need to bring more effective treatments to patients faster.

We have recently developed a new approach to driving therapeutic innovation through the creation of Cancer Research Horizons. We have?brought together Cancer Research UK's established drug discovery teams under one organisation and leadership team, combining our unique pipeline of world class biology, cutting edge technology platforms and clinical expertise to 1) bring new treatments to patients faster and 2) tackle the biggest challenges in discovering cancer drugs by seeking out more radical ideas and embracing risk in our bid to achieve success. ?

Based at the Babraham Research Campus, Cambridge, the Milner Institute in Cambridge, Granta Park in Cambridge, the Beatson Institute in Glasgow, the Francis Crick Institute in London, and Newcastle University, Cancer Research Horizons employs ~200 staff from both industrial and academic backgrounds.

We have a major focus on establishing and prosecuting biologically-themed multi-project alliances with industrial partners, or through creation of new companies.

We bring together the best minds in basic and clinical cancer research, the diligence and drive of pharmaceutical and biotech companies, and our in-house drug discovery and alliance management capabilities to deliver breakthrough medicines for cancer patients.

What will I be doing?

We need you to provide administrative support to our team in Cambridge, working alongside the wider team to provide an efficient, comprehensive, and proactive support function.

Make an impact every day by…

• Providing administrative support to staff across all five sites
• Developing and maintaining strong working relationships with staff across our sites while building a level of understanding of how the groups function and what their key priorities are
• Registering staff for conferences, courses, and training
• Working closely with members of the team and contribute to shared goals
• Ordering and taking stock of office and kitchen supplies
• Responding to general queries and signposting them to the appropriate policies and procedures

What skills are we looking for?

The successful applicant will form an integral part of the Cancer Research Horizons team working alongside our scientific staff and operations team. The Administrative Assistant position would suit an efficient and well-organised individual with previous administrative experience providing high level support to multiple members of staff. This role requires a strong team player with excellent communication and time management skills.

You'll be able to bring to the role…

• Excellent organisation and time management skills
• Strong attention to detail
• Experience of working in an administrative position supporting a team
• Experience of managing multiple responsibilities and tasks
• The ability to manage conflicting demand and deadlines
• Excellent working knowledge of Microsoft Office, Word, Outlook, PowerPoint, and Teams.

Application process: In our commitment to Equality, Diversity and Inclusion, we operate an anonymised shortlisting process. Please therefore ensure that you have completed the work history section of the application form and answered all application questions. CVs are required for all applications; however they will not be reviewed until interview stage

What will I gain?

Without you we wouldn't be able to achieve our aim of seeing 3 in 4 people survive cancer by 2034. So, we want to reward you in as many ways as possible. Our benefits package includes discounts on anything from travel to technology, generous holiday allowance, gym membership, and much more.?We want to ensure that you have the best work/life balance possible, so we actively encourage a flexible working culture for all of our roles wherever?possible.?Depending?on your role, options for flexibility could include homeworking, reduced or flexi-hours, job shares, job splits, and core hours. For the majority of our office-based roles?you'll only be?required to work from a specific location for 1 or 2 days a week on average.?You'll also be able to access a wide range of learning and development opportunities. And ultimately, you'll know that you'll be changing lives through your?work.??