Administrative support assistant jobs

Do you want to be part of the team leading a busy Community Centre in the heart of Shoreditch that has a 135-year history of combating the challenges arising from deprivation and social exclusion in East London?

Who we are

St. Hilda’s East (SHE) is a local charity which aims to combat the challenges arising from deprivation and social exclusion through the delivery of a wide range of engaging activities which promote wellbeing and social connections. Located in Tower Hamlets, our services include pre-school sensory play, youth programmes, social activities and support for older people, advice, a food co-operative, wellbeing activities for people experiencing mental health issues, and volunteering placements.

Founded in 1889 by alumnae of Cheltenham Ladies’ College, we now work from two sites – our large, friendly community centre located in Shoreditch and an Elders Day Centre for the Bangladeshi and other communities in Shadwell. At our Shoreditch community centre, we deliver a wide range of services, activities and events and provide office and meeting space for other organisations. We also manage 2 neighbouring buildings which are tenanted.

Job Purpose:

Working from St. Hilda’s East Community Centre in Shoreditch, the Facilities Assistant will support the Head of Operations, in the day-to-day running and improvement of SHE’s buildings and spaces – ensuring they are tidy, safe, clean, fit for purpose and welcoming. This will involve improving and implementing best practice procedures primarily regarding facilities and all elements of health and safety across both our sites - ensuring that we comply with regulatory standards.

This job is for you if:

• you’re friendly, people focused and motivated by working in a community setting.
• are highly organised, practical and adaptable with great written and verbal communication skills and strong attention to detail.
• you have hands-on experience looking after buildings or facilities and feel confident managing health & safety, compliance, record keeping and contractors to keep spaces safe, tidy and well run. have a flexible, creative approach to work with the willingness to learn, handle multiple expectations and work within a diverse team.

Benefits 

You will have access to an Employee Assistance Program, Training & Development support, flexible working arrangements and 25 annual leave days prorated plus bank holidays.

Closing date for applications: 22nd February 2026 at 23:59 

Our Recruitment Policy: St Hilda's is committed to racial justice and wider inclusion anddiversity. We are working towards a goal where our team fully reflects the diversity anddifference in lived experiences of our local community.

People Team Assistant

We have an exciting opportunity for a well organised, customer focused professional to join the busy People Team.

This is a part-time permanent contract, to start as soon as possible, working 28 hours per week.

Position: People Team Assistant

Location: Devon/Hybrid (onsite attendance currently anticipated to be 2-4 days per month)

Hours: Part-time 28 hours per week (could be worked 09.00 – 15.30 over 5 days, Monday – Friday or over 4 days working 08.30 – 16.30 Monday, Tuesday, Thursday & Friday)

Salary: £26,715 per annum pro rata (actual £21,372)

Contract: Part-time

Closing Date: Tuesday 17 February 2026. However, we reserve the right to close this role early if a suitable candidate is found.

About the Role

You will provide high quality administrative support across all HR/People functions and act as a trusted first point of contact for employee enquiries. You will be confident using HR systems, have a keen eye for detail and demonstrate excellent communication skills.

As a People Team Assistant, you will play a key role in supporting the smooth running of the People Team operations.

Your responsibilities will include:

• Acting as the first point of contact for People Team enquiries
• Managing the Applications and HR Helpdesk inboxes
• Preparing employment contracts and conducting Right to Work checks
• Instructing payroll on new starters, leavers and contractual changes.
• Coordinating induction days
• Maintaining and updating absence and holiday records
• Managing DBS renewals for employees, volunteers and trustees, as well as other safeguarding checks.
• Raising purchase orders, processing invoices, and coordinating with Procurement to set up new suppliers in eBIS (UK and international).
• Generating and distributing weekly and monthly reports to internal and external stakeholders.

About You

We are looking for someone who can demonstrate an understanding of HR/People Team principles, processes, and HRIS systems.

You will:

• Possess strong communication and interpersonal skills.
• Have experience of using Microsoft Office skills, including Excel, Outlook and calendar management, to a high level.
• Have high accuracy and attention to detail when handling data and documentation.
• Demonstrate excellent organisation skills and ability to manage a varied workload in a fast-paced environment.
• Be able to demonstrate the ability to work confidentially, collaboratively, and on own initiative.

As part of the process, you will be asked to upload your CV and Cover Letter once you click to apply.

Benefits include

• Competitive pension.
• Life assurance – 2 x annual salary.
• Healthshield.
• 31 days holiday (including Bank holidays), rising to 34 will each full year of service.
• Wellbeing team.
• Recorded Pilates and Yoga classes.
• Long service awards.
• Healthshield plan
• Free parking.
• Subsidised restaurant and shop.

About the Organisation

The sanctuary is one of the UK’s largest international animal welfare charities, currently supporting projects in over 35 countries worldwide, working for a world where donkeys and mules live free from suffering and their contribution to humanity is fully valued.

The Charity is a Disability Confident Employer, committed to safeguarding and promoting the welfare of vulnerable people (children and adults) and expects all staff and volunteers to undertake this commitment. Applicants will be subject to safer recruitment processes, including an application for a Disclosure and Barring Service (DBS) check where required for the post.

You may also have experience in areas such as People, HR, Human Resource, Personnel, People Advisor, HR Advisor, Human Resource Advisor, Personnel Advisor, People Assistant, HR Assistant, Human Resource Assistant, Personnel Assistant, Admin, Administrator, Administration. #INDNFP

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation

Summary 

We are looking for a proactive and hands-on individual to join our growing team as a Community Assistant, playing a vital role in the day-to-day delivery of our community programme. This is a practical, people-focused role centered on creating safe, welcoming spaces where women can connect, learn, and grow. You will be at the heart of our events and workshops, handling the essential logistics that remove barriers and allow the women we support to engage fully.

An enhanced Disclosure and Barring Service check will be undertaken. This post is restricted to women due to the nature of the role. The Occupational Requirement section under Schedule 9 (part 1) of the Equality Act 2010 applies.

Job description and person specification

Women who've survived trafficking and exploitation deserve spaces where they feel safe, valued, and free to grow. As our new Community Assistant, you'll be at the heart of our expanding community programme and making that happen. 

This is an exciting time to join Ella's. We're scaling up our workshops, events, and community activities, creating more opportunities for survivors to connect, learn, and move forward. And this practical, hands-on role will be central to that growth.

You'll be the one setting up workshops, coordinating the details that make events run smoothly, and creating the warm, welcoming atmosphere where survivors can thrive. From arranging transport to ensuring there are refreshments and fidget toys on hand, you'll handle the logistics that remove barriers and help women engage fully.

Every session you support, every practical problem you solve, it all adds up to something powerful: women reclaiming their futures. And you'll be building this work from the ground up

Key tasks

Casework provision 

• Provide support for our weekly sessions and programs.

• Contribute to the initial planning and development of regular and seasonal community events.

• Assist with delivering all scheduled workshops, courses, and community events.

• Manage logistical aspects of sessions, including preparing materials, setting up and tidying event spaces, and ensuring all essential items are available (refreshments, first aid supplies, registration and feedback forms, and fidget toys).

• Address practical barriers for attendees, such as coordinating transport expenses are covered and childcare support is arranged (if applicable).

• Create a welcoming and engaging atmosphere during sessions.

• Support in the creation of resources, such as short videos and simple manuals, to support basic skill development for survivors.

• Support the collection of survivor feedback, with a focus on helping those with language barriers so that everyone's voice is heard.

Administrative support

• Help complete and maintain all session plans, risk assessments, and reflection notes for community sessions.

• Maintain accurate and up-to-date records of attendance and M&E data registry.

• Support content gathering for communications as needed.

Person specification

Essential 

• Skilled in organising events and activities, ensuring they align with the needs and preferences of the survivor community.

• Strong organisational and administrative skills to manage paperwork, coordinate events, meet deadlines and maintain accurate records.

• Excellent interpersonal and communication skills to create a welcoming atmosphere and interact with diverse community members.

• Ability to maintain clear boundaries.

• Excellent IT skill suitable for the role, in particular Microsoft Word, Google Drive, Gmail

• Empathy and a sensitive approach to working with vulnerable individuals and survivors.

• Problem-solving ability to address practical issues for attendees, such as transport or childcare needs.

• Attention to detail for tasks like record-keeping, data entry, and form completion.

• Basic IT skills including proficiency in word processing (e.g., Microsoft Word, Google Docs) and email.

• The ability to work effectively as part of a team to support the overall goals of the community program.

• Experience in a practical, hands-on role supporting or facilitating events, workshops, or group activities.

• Experience in coordinating logistics for events and workshops in collaboration with facilities management.

• Direct experience working with vulnerable individuals or in a community support setting.

• Experience with logistical tasks, such as setting up event spaces and managing supplies.

• Understanding of trauma and mental health support needs.

• Safeguarding and professional boundaries.

• Principles of good health and safety.

• Safeguarding children and vulnerable adults.

• Possess a commitment to follow the policies and procedures and ethos of Ella’s and be a committed advocate of our work 

• It is a requirement of this job role that she is female under the Equality Act 2010 

• The post holder is expected to be familiar with and have regard to the values and principles of Ella’s. The postholder must be prepared to operate within the ethos of the organisation and ensure that people of all backgrounds and beliefs are respected.

Desirable

• A second language is highly desirable. 

• Working with migrants, including refugees and asylum seekers.

• Experience supporting individuals with language barriers.

• Working in small charities.

• Familiarity with the challenges and barriers faced by survivors.

• Knowledge of local community resources or support networks.

• Experience of working with people from different backgrounds

Benefits 

• You will be part of a small but dynamic organisation changing women’s lives, supporting and empowering them to build safe futures.

• You will have the opportunity to help give direction and vision to the work of Ella’s, and to work alongside a committed team.

• Access to a professional supervisor.

• 28 days holiday, plus bank holidays.

• Regular social wellbeing initiatives.

• Health benefits programme for all staff.

Special conditions

• An enhanced Disclosure and Barring Service check will be undertaken.

• Due to the nature of the work, this post is for women only.

• The role is subject to a six-month probationary period.

• An ability and willingness to work flexibly, and at other Ella’s locations if required, is necessary for this role.

How to apply 

To apply for this role, please submit the following: 

• Up to date CV 

• Covering letter 

• Completed equal opportunities online monitoring form. The information on this form will be treated as confidential and used for statistical purposes only. The form will not be treated as part of your application. This form is submitted online and does not need to be emailed with your application documents. 

Please apply on CharityJob with your CV and covering letter before 9:00am on Thursday 12 February 2026.

We will review applications as we receive them and may offer interviews before the closing date. It is intended that interviews will be held in person or online in February/March. Candidates will be invited to interview by email, so please check your spam. 

Please also note that appointment to this role will be subject to a enhanced DBS check. 

Two reasons why you should join Ella’s

1. You will make a difference: Ella’s is a London-based organisation working with women who have survived trafficking and sexual exploitation. Join us, and be a crucial part of ensuring survivors have all they need to recover and build lives that are safe and free. 

2. You will work in a great place: We are a passionate, growing organisation. Of our staff, 100% say they would recommend Ella’s as a place to work. As a team, we are strong, women-led, authentic, professional, fun and supportive of one another.

More about Ella’s 

Ella’s is a London-based organisation working with women who have survived trafficking and sexual exploitation. Our mission is to do everything we can to ensure survivors have all they need to recover and build lives that are safe and free. 

Here is a summary of our main activities: 

• We run six safe houses. This supported accommodation is crucial for survivors, until they are ready and able to live independently. 

• We provide regular support for women and families in neighbourhoods across London, and many more further afield when they need us. 

• We speak out on issues affecting the women we work with. We care deeply about survivors of trafficking and exploitation and want to see a world where these crimes are not tolerated. 

Ella’s is an equal opportunities employer. We encourage applications from all backgrounds and communities, as we believe having a diverse team adds value and positively impacts our service. We actively encourage applicants from BAME backgrounds, LGBTQ+ applicants and those with disabilities. We are committed to equality and diversity within our organisation. 

The SHM Foundation is a forward-looking philanthropic organisation working globally to drive positive social change in the areas of mental health and wellbeing, education and livelihoods, and the arts. 

Our mission is to support people, communities and organisations in developing solutions to the challenges they face, in the ways that work for them. We work with them to improve their mental health and wellbeing; gain new skills, knowledge and employment opportunities; and access excellent artistic experiences that enrich their lives. 

We design and implement our own initiatives, conduct participatory research and provide grants to other organisations and projects through our Ember Fund. Ember finds, mentors and funds excellent community-based initiatives in low-resource settings. Our mission is to partner with and support a diverse, inclusive ecosystem of mental health care to grow and thrive worldwide, so that everyone can access the help they need, where they are, in ways that work for them. 

Based in the UK but with a fantastic global team, we have offices in London and Nairobi, and work with partners in over 20 countries. We have a long history of work in Africa, and in 2025 we set up SHM Foundation Africa whose work helps communities access tertiary education and mental health support, unlock creativity through an arts-based economic model and enriching artistic experiences and gain new skills, knowledge and employment opportunities. We believe firmly that ripple effects are felt in communities when people feel supported, cared for and able to exercise agency in their own lives.

 We are looking for an Assistant Accountant for the SHM Foundation. The Foundation has grown considerably over the past few years, and we are now at a stage that we need someone dedicated to the role of Accounts to develop and support the finances of the Foundation as the Foundation continues to grow. This is an exciting and dynamic role; the Foundation has a pioneering approach to philanthropy, and we are looking to continue to be innovative in our approach and the way we support communities across the globe.

Overview of Role

Job Title

Assistant Accountant

Contract detail

Full-Time Permanent, 6-month probation 

Line Manager

Head of Finance

Role Summary

A role with the opportunity to develop and grow. The role is integral to the success of Finance at SHM.

Core Responsibilities

· Accounts Payable and receivable functions

· Assist with the production of monthly management accounts,

· Posting accruals and prepayments

· Bank Reconciliations

· Managing the suppliers’ payments

· Assist with internal and external audit

· Assist with annua budgets and regular reforecasts.

· Restricted funding administration

· Ensure costs are recorded accurately against projects

· Accounts Reconciliations

· Assist in the month end process.

· Assist with preparation of weekly, monthly and year end reports

· Liaising on accounting transactions with SHM Foundation Africa Treasurer

· Assist in developing budgets for  fundraising projects and grants 

Additional Activities

· General finance administrative tasks

Direct Reports

N/A

Relevant Skills

The successful candidate will:

· Have an eye for quality and real attention to detail, applying high levels of rigour and attention to detail to their work and being willing to look at their own work critically

· Strong communication skills both verbal and written.

· A problem-solving attitude and a proactive mindset.

· Feel comfortable working and developing expertise in a fast-paced environment

· Have technical competence in the Microsoft Office suite including advanced competency in Microsoft Excel

· Knowledge of Sage would be required

· Always acting discreetly, you value integrity and accountability in your interactions with stakeholders, team members and customers

· Hard working with can-do-attitude, organised, able to meet deadlines, eager to learn

Qualifications & Experience

· ACCA/CIMA part qualified who is proactively working on completing their qualification.

· Intermediate to advance excel

· Knowledge of SORP (desirable)

· Understanding of fund accounting and Restricted grants reporting

· At least 24 months’ experience working in a finance department.

Governance and Workspace Assistant

When registering to this job board you will be redirected to the online application form. Please ensure that this is completed in full in order that your application can be reviewed.

Governance and Workspace Assistant 

UK-wide

£26,222 per annum (pro rata for part time)

Ref: 118REC

Full time 37.5 hours per week – we are happy to talk flexible working

Base: Hybrid working with minimum 2 days a week expected at the nearest Charity Workspace

Contract: Perm

ABOUT THE ROLE

Team: Planning, Governance and Assurance Directorate

As the Governance and Workspace Assistant, you will provide proactive, high quality administrative support to the Board of Trustees,  Workspace Management and the compliance responsibilities of the Planning, Governance and Assurance Directorate.

What You’ll Be Doing

• Managing the annual Board meeting schedule, ensuring timely and efficient preparation, including organisation of pre-meetings.
• Coordinating in-person Board and online Committee meetings, including preparing and distributing papers and arranging logistics such as venues, travel, and accommodation.
• Responsible for accurately recording meeting minutes, capturing key discussions, decisions, and agreed actions.
• Support the maintenance of the charity’s governance records, including updating the Register of Interests and ensuring all Board and Committee action and decision logs are accurate and current.
• Providing administrative support for Workspace Management, including maintaining utilisation records and monitoring shared mailboxes.

This role is ideal for someone who enjoys variety in their day, takes pride in staying organised and conscientious, and thrives being part of a team that values their contribution. 

ABOUT YOU

We’re looking for someone who has experience and understanding in the areas listed below. You don’t need to meet every requirement — if you feel you’d be a good fit, we encourage you to apply.

• Excellent administrative and organisational skills, supported by strong minute-taking abilities and solid IT literacy.
• Good communication skills with the ability to manage strong, collaborative relationships with senior colleagues.
• Proven experience in delivering proactive administrative support to a Board of Trustees within an organisation of similar scale.
• Understanding of charity governance principles and the roles and responsibilities of Executive Teams and Board of Trustees.

WHAT WE OFFER

We want you to feel supported, valued, and empowered in your role. That’s why we offer flexible working, a positive team environment, and benefits designed to support your wellbeing, finances, and family life.

Wellbeing Support

• 28 days’ leave per annum plus bank holidays for full-time employees
• Option to buy an extra week of annual leave (pro-rata for part-time employees)
• Paid volunteer days to support causes you care about
• Free, confidential support service available 24/7
• Access to cycle-to-work schemes through Green Commute Initiative and Cycle Scheme

Financial Benefits

• Group Personal Pension scheme with a 6% or 7% of basic salary contribution being matched by Walk Wheel Cycle Trust
• Bike, computer and season ticket loans
• Discount benefits
• London Weighting Allowance of £4,530 per annum for all those living within a London Borough (32 local authority districts plus the City of London).
• Death in Service benefit – 3 x annual Salary 

Family Friendly Policies

• Enhanced maternity and paternity pay
• Flexible Working practices (full time hours are 37.5 per week, Monday - Friday) 

ADDITIONAL INFORMATION

• Application deadline: 23:59, 08 February 2026   
• Interviews will be held via Microsoft Teams between the 19-20th February. To apply, please complete our online application form.
• We are committed to being a truly inclusive employer. We welcome applications from everyone from all parts of the community.
• Adjustments are available throughout the application process.

Want to explore more roles?

You can find full details about all our current job openings at:

We are committed to being a truly inclusive employer. We welcome applications from everyone from all parts of the community.

Adjustments are available throughout the application process.

Our Values

• We are always learning
• Championing equity
• Taking ownership
• Delivering Together

We are seeking an Assistant Manager to play a key operational role at our Sunderland Hub. Supporting the day-to-day running of services that help people facing social exclusion rebuild confidence, skills, and stability.

This is a mission-driven, hands-on role combining coordination, leadership and frontline delivery. You will work closely with the Hub Manager and wider team to ensure the hub operates smoothly, safely and with purpose, while supporting individuals to engage in meaningful activity and community life.

About Handcrafted

Handcrafted works with people who have experienced exclusion, homelessness and disadvantage, offering practical opportunities to rebuild confidence and independence through creative projects, training, and community.

Our work is rooted in values of:

• Creativity everyone can make something to be proud of

• Empathy walking alongside people through challenge

• Empowerment supporting people to take back control

• Community building belonging and shared purpose

These values shape how we work with residents, trainees and one another.

The Role – Assistant Manager (Sunderland Hub)

As Assistant Manager, you will be central to the smooth running of the Sunderland Hub. You’ll support the Hub Manager in coordinating staff, activities and services, while maintaining a welcoming, organised and supportive environment.

This is a varied role combining operational oversight, hands-on delivery, administration and people support.

Key Responsibilities:

• Support the Hub Manager in the day-to-day operation of the Sunderland Hub

• Help coordinate staff, volunteers, activities and community sessions

• Provide hands-on support to residents and trainees as needed

• Assist with planning and delivery of workshops, shared meals and group activities

• Act as a welcoming and reliable point of contact for people accessing the hub

• Support record keeping, reporting and compliance requirements

• Assist with ordering supplies, processing expenses and basic financial administration

• Help oversee housing-related processes and liaise with relevant teams

• Promote a safe, inclusive and well-organised environment at all times

(Full responsibilities are detailed in the recruitment pack.)

Who We’re Looking For

We’re looking for someone who is organised, proactive and people-focused, with the confidence to take responsibility while working collaboratively.

You will ideally bring:

• Experience working in a support, community or care-based setting

• Strong organisational and communication skills

• The ability to manage competing priorities calmly

• Confidence supporting people with complex needs

• An understanding of safeguarding and professional boundaries

• A values-led approach aligned with Handcrafted’s ethos

Experience in housing, support services or community delivery is desirable but not essential.

Why Join Handcrafted?

• Be part of a well-established, values-driven organisation

• Play a key operational role in a growing hub

• Work alongside a committed, supportive team

• Help create real change for people facing exclusion

• Access training and development opportunities

Safeguarding

Handcrafted is committed to safeguarding and promoting the welfare of children and vulnerable adults. This role is subject to an Enhanced DBS check.

Harris Hill is seeking an interim Communications Assistant for 12 weeks, to start 13th March, supporting a busy media team.

Duties:
Act as the first point of contact for journalists calling and emailing the press office, following up and assigning press requests and enquiries to the team as appropriate.
Compile and distribute a news summary to staff and key international stakeholders, featuring organisational coverage and related news stories each morning.
Undertake the monitoring of the organisation within the media, including recording TV news, assisting in the daily monitoring of print, online, digital, social and broadcast coverage.
Log, monitor and evaluate all media coverage that the press team secures.
Produce general and specific reports of media coverage, as needed.
Share weekly priorities with relevant internal teams on a weekly basis.
Demonstrate and model a commitment to our shared values, behaviours and inclusive practices (known as Our Shared Commitment) in all aspects of your work.

Relevant experience
Experience of providing effective administrative support to a busy team.
Experience of using Microsoft Office packages.
Experience of media monitoring databases such as Onclusive is desirable.

Specific knowledge and skills
Basic knowledge of media relations and an interest in international development issues.
Skilled at managing tricky enquiries and dealing tactfully and efficiently with enquiries from external contacts, including at a senior level.

The role will require one day per week in their London office, which will be a Wednesday.

If you are available and interested, please get in touch.

Job title: Programme Assistant, Enquiries 

Line manager: Team Leader, Enquiries (Senior Officer, Enquiries in Team Leader’s absence) 

Salary: £30,000 

Type of contract: Permanent 

Start date: 16th February 2026 or shortly thereafter 

Benefits: 

• Challenging and rewarding work, always life-changing, sometimes lifesaving 

• Competitive salary 

• Team and individual training opportunities 

• Commitment to performance and personal development 

• Hybrid working, home and office (minimum 2 days each week in the office) 

• Eight hours each day Monday – Friday, with flexible working by arrangement around core hours of 10am – 4pm 

• 25 days plus Bank Holidays annual leave entitlement 

• 8% employer pension contribution 

• Convenient office location at Elephant and Castle, close to Tube (Bakerloo and Northern lines) and bus routes 

Role purpose statement: The Programme Assistant, Enquiries plays a vital role in the Fellowship Programme working directly with academics facing immediate risk in their home countries to carry out due diligence or signposting. This includes managing an individual caseload, dealing with prospective applications and general enquiries, providing administrative support to the Enquiries team as well as support across the Fellowship Programme when needed. 

Organisational Background 

The Council for At-Risk Academics is a UK-registered charity founded in 1933 under the leadership of William Beveridge, to rescue academics suffering persecution under the rise of Nazism and facilitate their continued work in safety. Sixteen Cara Fellows from the 1930s and 1940s became Nobel Laureates, and many more innovators in their fields, including, Nikolaus Pevsner, Lise Meitner and Karl Popper. A number of Cara’s founders and Council members also personally provided places and/or funds to help individual academics; and Cara, known in the 1930s as the AAC, later the SPSL, was closely involved in the successful effort in 1933 to bring to London the Warburg Institute art library, which had been prohibited by the Nazis, and six of its staff. The Fellowship Programme is the continuation of the rescue mission operation started in 1933. 

Cara has been a lifeline to academics at risk for over 90 years, as and when world events have placed them in the line of fire: Hungarian Uprising, Cold War, Apartheid South Africa, Iran, Latin American Juntas, Vietnam, Kosovo, DRC, Rwanda, Sudan, Zimbabwe etc. and, more recently Iraq, Turkey, Yemen, Palestine, Syria, Afghanistan and Ukraine. Cara support is typically framed as temporary sanctuary offered at times of heightened risk. 

Cara Objectives ‘To assist academics who have been, or are, or are at risk of being, subject to discrimination, persecution, suffering or violence on account of race, religion, nationality, membership of a particular social group, or political opinion, to relieve needs among them and their dependants and ensure that their specialist knowledge and abilities can continue to be used for the benefit of the public.’ 

‘To advance education by supporting academics and their educational institutions in countries where their continuing work is at risk or compromised, to ensure that such academics and institutions can continue to fulfil their critical role as educators for the public benefit.’ 

This is a critical time to join our dedicated and friendly Fellowship Programme team as we expand our capacity to support at-risk academics from the Middle East, Sudan, Myanmar, Afghanistan, Ukraine, Russia and many other countries. 

Role & Responsibilities  

Casework  

• Signposting prospective applicants to the application form. 

• Manage own caseload, preparing cases for eligibility review, including arranging calls to speak with applicants, booking English language tests, and gathering all relevant documentation.

• Escalating complex cases to the Team Leader as required. 

• Maintain accurate and GDPR-Compliant records of casework activity. 

• Researching international affairs to develop understanding about risks applicants face. 

• Researching potential hosts for academic placements and liaising with external stakeholders in relation to applicants. 

• Attend weekly case review meetings with the team. 

Administration   

• Provide general administrative and logistical support, including answering phone enquiries. 

• Manage the general enquiries inbox, alongside another colleague, answering emails about the enquiries’ process, the Fellowship Programme and Cara. 

• Signpost enquiries to relevant colleagues internally and to other organisations where applicable. 

• Contribute to report writing. 

• Present and collect data on general enquiries and applications to the Programme. 

• Ensure safekeeping of confidential information. 

• Maintain excellent detailed records of correspondence, documents, and activities. 

• Provide administrative support to colleagues on projects as required.

Managerial Support  

• Contributing to Fellowship Programme policy changes and decision-making. 

• Provide advice and guidance to colleagues. 

Ad Hoc Responsibilities  

• Show adaptability and willingness to take on additional work when necessary. 

• Support the Fellowship Programme and Cara as a whole with ad hoc responsibilities.

Responsibilities also include related activities that might arise in relation to the Fellowship Programme as required by the Chief Executive and Deputy Chief Executive & Fellowship Programme Manager, and other senior colleagues. 

Person Specification 

Essential:  

• Bachelor’s degree 

• Fluent English (spoken and written) 

• Proactive with a willingness to learn 

• Confident and empathetic with strong interpersonal and communication skills 

• Ability to work under pressure in a fast-paced environment 

• Keen team player who is ready to support and help colleagues 

• Excellent record keeping and attention to detail 

• Ability to work independently and in a team 

• Good time management with ability to prioritise and independently work to deadlines 

• Understanding of issues of confidentiality

• Interest in and commitment to the work of Cara 

• Confident use of Microsoft package 

• Awareness of current global issues

• Ability to handle difficult conversations with sensitivity and resilience 

Desirable 

• Master’s or equivalent experience 

• Casework experience 

• Arabic language skills are desirable. Other foreign languages (such as Farsi/Dari, Pashto, Ukrainian and Russian) will also be considered 

• Salesforce/CRM software experience 

• Experience in a supporting role with people with lived experience of forced migration or other forms of severe adversity 

About the Organisation

Ascension Trust (AT) is a Christian inter-denominational organisation with a passion to empower individuals to work together within their local community and nation, to contribute positively to society and to improve the quality of life of the disadvantaged and vulnerable. Established in 2003, our strapline is “Reaching Out to Where You Are”.

Established by Reverend Les Isaac OBE, Ascension Trust operates as an umbrella body for a range of initiatives, including Street Pastors, School & College Pastors, Prayer Pastors, Rail Pastors, Response Pastors, the 60/40 Youth Project, Synergy Network, Five2Medics, the AT Beacon Project, and Overseas Missions, alongside a range of training programmes.

Ascension Trust is a charity registered in England and Wales (Charity No. 1127204/Company No. 06751712) and works in partnership with Ascension Trust Scotland.

About Bridge Watch

Bridge Watch is a suicide prevention and community safety programme that deploys trained volunteer patrols on London’s bridges to identify and support individuals at risk, helping to prevent tragic outcomes.

The programme forms part of wider suicide prevention efforts across the Square Mile and surrounding areas, with a focus on early intervention, compassionate engagement, and partnership working. Bridge Watch volunteers are supported by a comprehensive training framework that equips them to confidently and safely engage with people in crisis, raise public awareness, and signpost to appropriate support.

Bridge Watch continues to develop its coverage, volunteer base, and profile, working closely with statutory and community partners.

Job Summary

The Bridge Watch Assistant will provide administrative and operational support to the Bridge Watch Programme Lead, contributing to the effective day-to-day running, coordination, and development of the programme.

The role plays a key part in supporting volunteers, maintaining smooth operations, and helping to raise the profile and impact of Bridge Watch across London.

Hours: Part-time, three days a week.
Contract: Fixed term for three years.

Main Duties & Responsibilities 

Programme Administration & Coordination

• Support the coordination of the day-to-day operations of the Bridge Watch programme
• Manage incoming and outgoing correspondence and maintain accurate administrative records
• Assist with scheduling, rotas, and general programme organisation

Volunteer Support & Engagement

• Support the recruitment, onboarding, and initial engagement of Bridge Watch volunteers
• Assist with patrol rotas and arranging cover where necessary
• Support follow-up with volunteers to review early experiences and ongoing engagement
• Process volunteer expense claims in line with organisational procedures

Communications, Events & Engagement

• Support the development and delivery of programme communications and awareness-raising activities
• Assist with website and social media content preparation
• Liaise with volunteers, partners, and external organisations to support meetings and events
• Arrange meetings, including booking rooms, preparing agendas, and circulating notes where required

Operational & Practical Support

• Provide practical support at the Bridge Watch base, including assisting with equipment and uniforms
• Order uniforms and equipment and assist with stock management as required
• Attend meetings, events, and occasional patrols to support programme delivery and quality assurance

Monitoring, Development & Funding Support

• Assist with basic research, data collation, and reporting as directed
• Support the preparation of evidence and contributions toward funding applications
• Assist in the development of volunteer resources and support materials

General Responsibilities

• Liaise with members of the wider Ascension Trust staff team as required
• Undertake any other duties reasonably required in line with the role

Experience

• Experience of working in the third sector
• Experience in an administrative or coordination role

Essential Skills

• Good understanding of volunteering and the third sector
• Ability to engage with social media platforms and support basic content creation
• Proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint)
• Strong organisational skills with attention to detail
• Ability to prioritise workload and manage competing demands
• Comfortable working independently and as part of a team
• Good written and verbal communication skills
• Willingness and ability to learn new skills

Desirable Skills

• Experience supporting projects or programmes
• Ability to collate and analyse basic data to support reporting and identify trends

To apply, please complete the application form. All CVs must be accompanied by a completed application form.

Closing date: Sunday, 28 February 2026.
Interview date: w/c 9 March 2026. 

No contact from agencies or media sales.

Prospectus is delighted to be supporting a vibrant, frontline focussed charity working hard in the community with the search for an Executive Assistant. 

The Executive Assistant to the CEO will be joining a central services team in a crucial role.  The post holder will provide comprehensive support and ensure the smooth running of the executive office.

Excellent project management and organisational skills is a must, along with good understanding of Microsoft office applications and the ability to communicate effectively at all levels.

Working Hours: 35 hours per week, 9:00-17:00, Monday to Friday with some flexibility required.  The role will be based on site 5 days per week.

Key responsibilities: 

• Coordinate the CEO's complex schedule
• Prepare agendas and take accurate minutes for Board, committee, and senior leadership meetings along with other grouping as necessary
• To organise all business travel arrangements for the CEO (and SLT members, where requested by the CEO)
•  Act as the first point of contact for the CEO with internal and external stakeholders.
• Draft, prepare, and handle correspondence, reports, presentations, and other documents, maintaining accuracy and quality standards
• Manage confidential information with the utmost discretion and integrity
• Undertake research and prepare briefing materials for strategic initiatives
• Support the CEO in planning and delivering organisational events (AGM, VIP visits, project launches and training events)
• Assist with the coordination and delivery of our annual programme of Community Fundraising and Challenge Events
• Develop links with corporate businesses

At Prospectus, we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity.

Help power life-changing support through excellent financial operations

Future Dreams is a pioneering UK charity providing psychological, practical, and emotional support to people diagnosed with breast cancer. We also champion early detection through breast health masterclasses and fund vital research into secondary breast cancer.

Based at Future Dreams House in King’s Cross — our welcoming breast cancer support centre — we deliver a vibrant programme of in-person and online services, community activities, and one-to-one support with specialist nurses, counsellors, and therapists. Everything we do is driven by one clear belief: nobody should face breast cancer alone, or without hope.

We are now looking for a Finance Assistant to join our growing team and play a key role in strengthening our in-house finance function.

About the role

This is a fantastic opportunity for an organised, detail-driven finance professional who wants to develop their career within a purpose-led charity.

Working closely with the Finance Manager, you will support the smooth day-to-day running of our finance operations, ensuring transactions are processed accurately and on time, records are well maintained, and financial controls are consistently applied. You’ll contribute to reliable reporting, support audit and compliance activity, and help build efficient processes that enable the charity to operate effectively.

You will also work collaboratively with colleagues across the organisation and liaise with suppliers and external stakeholders, becoming a trusted part of a friendly, supportive team that values accuracy, integrity, and continuous improvement.

What we offer

• Salary of £30,000 – £35,000 per annum (depending on experience)
• 25 days annual leave plus bank holidays
• Additional one-week paid shutdown over Christmas and New Year
• Hybrid working (a mix of office-based and remote working)
• Free weekly yoga sessions
• A warm, inclusive working environment in a mission-driven organisation

Our client is a small, community-focused organisation based in North London, who deliver a range of impactful services to the local community. They are now seeking an enthusiastic and proactive individual to join their small, tight-knit team supporting with marketing and events. This role is offered on a permanent, part-time basis (24 hours/3 days per week) and will be based on-site.

As Marketing and Events Assistant, you will work collaboratively across the organisation, supporting with a wide variety of administrative duties, including assisting with the management of the internal communications calendar, and ensuring all in-house communications are up to date. You will support the Events Coordinator with designing marketing and communication material (including content creation) in order to promote a range of events, and will support with both the planning and delivery of these events. You will also ensure that the organisation’s website remains updated and aligned with campaigns and will respond to any emails and enquiries. 

To apply for this role, you will be an organised, proactive individual with experience of providing administrative support either within an events or social media team. You will have strong written and verbal communication and will have a good knowledge of social media platforms, scheduling tools, and Canva. Overall, you will be an attentive and efficient individual who enjoys working as part of a small, collaborative and supportive team.

To apply for this role, please initially apply with a Word-formatted version of your CV. Suitable candidates will then be contacted and asked to complete a supporting statement.

At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity. 

Please note, this role will be part-time (3 days, 24 hours per week), although some evening and weekend work may be required for event support.

Operations Coordinator

We are seeking an organised and reliable Operations Coordinator to support people processes, systems and day to day operations within an international environmental charity working to protect rainforests and support local communities.

Position: Operations Coordinator
Salary: £28,000 per annum
Location: Hybrid, Cornwall (3 days office based, 2 days home based)
Hours: Full time
Contract: Permanent
Closing Date: Monday 23rd February

About the Role

This role plays a key part in keeping the organisation running smoothly behind the scenes. Working closely with the Head of People and Operations, you will provide practical administrative and coordination support across HR, IT systems, tools and office management.

The role offers variety and the opportunity to grow over time, with scope to take on more responsibility as your experience develops.

Key responsibilities include:

• Supporting HR administration including onboarding and offboarding
• Maintaining HR systems and employee records
• Managing HR inbox queries and supporting recruitment administration
• Coordinating IT access, equipment and digital tools for staff
• Acting as internal administrator for systems such as Google Workspace and Slack
• Supporting office management, suppliers and subscriptions
• Acting as a first point of contact for operational queries
• Maintaining internal policies, guidance and documentation
• Supporting risk, compliance and incident recording
• Identifying opportunities to improve systems and ways of working

About You

You will be organised, dependable and enjoy helping others work effectively.

You will have:

• Experience in an administrative or coordination role
• Strong attention to detail and ability to manage multiple tasks
• Confidence using digital systems and learning new tools
• Clear communication skills and a collaborative approach
• Good judgement when handling queries and knowing when to escalate
• A strong commitment to equity, diversity, inclusion and safeguarding
• Fluency in written and spoken English
• A genuine interest in, and commitment to, the humanitarian and environmental principles of the charity

It would be great (but not essential) if you also have:

• Experience in operations, HR or office support
• Experience working in a charity or values led organisation

About the Organisation

This organisation works internationally to protect rainforests and support Indigenous and local communities. Their approach is rooted in partnership, trust and local leadership, helping communities build resilience against the drivers of environmental destruction.

They are committed to equality, diversity and inclusion and operate robust safeguarding practices across their work.

Benefits

• Flexible working with opportunities to work from home and from the office
• Employee Assistance Programme providing 24/7 wellbeing support
• Learning and development budget and access to training
• Generous annual leave and enhanced family leave policies
• Paid time off for volunteering and payroll giving scheme
• Supportive and inclusive working culture

Other roles you may have experience of could include: Operations Assistant, HR Administrator, Office Manager, People Coordinator, Business Support Officer, Operations Officer, Executive Assistant, Administrative Coordinator. #INDNFP

If this role sounds like a good match for your skills and values, we would love to hear from you!

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

About this role: Based in Higher Openshaw, East Manchester, Justlife currently works across Manchester and Tameside providing one-to-one key work support to empower vulnerable adults housed in temporary accommodation (TA) to move towards more secure housing, independent living and improved health and wellbeing. The role of Specialist Support Worker involves playing an active part in the Specialist Support Team by supporting a caseload of clients that are experiencing housing vulnerability and taking part in regular outreach visits to TA’s across Greater Manchester on the Justlife minibus. The role requires the use of specialist knowledge and relationship skills to support clients with varying degrees of mental and physical health, addiction and trauma related issues to engage with health services and to access suitable housing solutions. The Specialist Support Worker is also expected to develop good working relationships with TA Landlords and Managers recognising the important role that they play in ensuring that their tenants experience of TA is as positive as possible. This will include advocacy in registering them for medical services and accompanying them to appointments, assisting them in addressing all aspects of physical and mental health and addiction needs, as well as advocating for them to get access to suitable housing and social security benefits. The role is dependent on excellent communication and collaborative working with colleagues and a variety of partners and professionals, including the Probation Service, local council services and other third sector organisations. The role requires a high degree of motivation in addition to creativity and flexibility to support people with multiple and compound needs. With a passion to work collaboratively with others for the good of our clients, and with experience of working in a related field in a voluntary or paid capacity. A high degree of emotional intelligence is required to support clients, many of whom have complex emotional needs, with backgrounds of trauma, neglect, abuse and involvement in the criminal justice system. In a role of this nature you will experience a range of emotions from joy to grief and as such it requires a high degree of resilience and self-awareness to cope with the emotional demands of the role. The role sits within a highly supportive team with all staff in receipt of regular line management and external clinical supervision; with reflective practice actively encouraged in team meetings.