Finance Manager

Our next Finance Manager will take a lead role in all aspects of bookkeeping, accounting, reporting and payroll for a busy ~£1.8M turnover charity with over 50 staff. The role is based in Willesden, NW10 with some hybrid working after probation.

Job Description

Book-keeping:

·      Overseeing a system using hard-copy files and Quickbooks Online

·      Maintaining and reconciling bank accounts and credit cards

·      Raising purchase orders

·      Raising invoices and processing income

·      Aged debtor management

·      Apportioning overheads and central costs to projects

·      Managing restricted funds

·      Making payments online and occasional bank deposits

Payroll and staffing:

·      Maintaining a system recording all aspects of staffing that impact payroll of a team around 50 people, including

• New starters, leavers and role changes
• Probation ending
• Sick pay
• Parental leave, carers leave etc
• Timesheets and accrued holiday for ‘As & When’ staff
• Staff loans

·      Collaborating with an external payroll provider to ensure they have accurate and timely information

·      Pension plan maintenance

·      Health plan maintenance

·      Making monthly salary payments

·      HMRC payments

·      Responding to ad-hoc queries around pay and benefits

Reporting:

·      Monthly management accounts for Executive Director

• Profit & Loss
• Budget vs Actual
• Cashflow

·      Bi-monthly reports for Trustee Board

• Budget vs Actual
• Written report explaining variance and anticipated changes

Budgeting:

·      With Executive Director preparing a draft annual budget for presentation to and consideration by Trustee Board

·      Presenting the agreed budget to Senior Staff, encouraging transparency and ownership for the financial performance of their areas of work

·      Supporting with or leading on budget creation for funding bids

·      Monitoring performance against budget closely, and liaising with senior staff when necessary

·      With Office Manager supporting the process of tight budget control over expenditure such as utilities, building maintenance and training

Audit:

·       Completing pre-audit checklist and information submission

·       Ensuring online systems are up to date and ready for external auditor review

·       Hosting Auditor in office and answering queries

Other:

·      Contributing to strategy and business planning, ensuring that the financial position of the charity is considered and prioritised when planning for change

·      Supporting the Company Secretary with Companies House and Charity Commission filings and reporting

·      Supporting colleagues with the delivery of services in the building and activity participants in any way required

·      We are proud to be a point of contact for people with a range of needs locally, so all staff contribute to answering phones, responding to queries and meeting visitors

·      Any other tasks and duties as reasonably required in the role