Office administration jobs

We are seeking a Supporter Services Administrator to join World Horse Welfare's Fundraising Supporter Services team based at our Head Office in Snetterton, Norfolk on a 12 month fixed-term basis, working 40 hours per week Monday to Friday 8.30am to 5pm.

This role is key in providing excellent customer service to the charity’s supporters, processing all charity income efficiently, and maintaining the supporter database to the highest standards.

KEY RESPONSIBILITIES

Supporter Care & Communication

• Provide high‑quality customer care across all channels, including telephone orders, donations, membership and general enquiries.

• Answer all supporter queries professionally and within agreed timeframes.

• Ensure supporters receive the correct communications in response to their donations.

• Produce timely and accurate thank‑you letters.

Income Processing & Administration

• Browse, create, amend and allocate payments to supporter records using data processing systems.

• Reconcile income with daily income sheets.

• Allocate income and produce daily income reports.

• Take Direct Debits over the telephone in line with DD Scheme legal requirements.

• Administer all charity income paid by Direct Debit.

• Process payments received from third‑party agencies (e.g., JustGiving).

Database & Record Management

• Create and maintain accurate supporter records on the charity’s CRM system.

• Liaise across the charity to ensure all agreed stakeholders are administered effectively and efficiently.

Fundraising Support

• Assist the fundraising team with administration and fulfilment of supporter products, including merchandise sales and the individual giving programme.

General Administration

• Sort and open Head Office post in line with service level agreements and standard operating procedures.

• Undertake other tasks as directed by the Senior Supporter Services Officer.

Health & Safety Responsibilities

• Comply with World Horse Welfare policies to ensure risks in the working environment are minimised.

• Raise any health and safety concerns with your Line Manager or the charity’s Health & Safety Advisor.

PERSON SPECIFICATION

Experience & Knowledge
Essential:

• Experience in data entry and administration.

• Proven customer service experience, including handling enquiries and resolving issues.

• Good understanding of database functionality.

• Computer literate with working knowledge of Microsoft Office (Word, Excel, Outlook).

Desirable:

• Working knowledge of mail‑order systems.

• Telephone sales experience.

• Experience using a charity fundraising CRM system.

Skills & Abilities
Essential:

• Strong telephone manner with a professional, approachable communication style.

• Highly proficient keyboard skills with strong accuracy.

• High attention to detail with a focus on accuracy and quality.

• Excellent verbal and written communication skills.

• Confident communicating with people at all levels.

• Effective at prioritising workload and managing multiple tasks.

• Flexible and adaptable approach to work.

• Ability to work both independently and as part of a team.

• Able to work well under pressure and consistently meet deadlines.

Desirable:

• Understanding of the function of a fundraising database.

Apply today

Please provide a CV and a covering letter explaining your relevant experience and why you’re interested in this role.

Closing date: Sunday 14th June 2026

Minds Up is a growing mental health and wellbeing training programme for young people, delivered in schools across five London boroughs by South East London (SEL) Mind. The programme aims to increase young people’s awareness of mental health, help them recognise the signs if they are experiencing poor mental health and help them take action to protect their own mental health and boost their wellbeing. 

We are looking for an administrator to help support the effective operation of the Minds Up service. The role holder will need first rate communication skills, with a genuine passion for supporting young people’s mental health. Applicants will be able to demonstrate skills in efficiently managing a central inbox and calendar, as well as experience as first point of contact for public enquiries.

The Administrator will require knowledge and experience of maintaining up to date, accurate records across multiple platforms, and supporting data and report compilation. An ability to work independently but collaboratively, to be proactive and show initiative is essential for this role. 

This role is 18 hours per week, which will be worked over at least 3 days. The hybrid working arrangement would involve at least one day working in the office, and must include Mondays. The working pattern will be discussed and agreed with the successful candidate. 

Closing date: Sunday 31st May (11:59pm)

Likely interview date: Wednesday 17th June

We encourage early applications as we reserve the right to close the vacancy early if we receive a high number of applications.

About Us

SEL Mind supports people with mental health problems and dementia in the boroughs of Bromley, Greenwich, Lambeth, Lewisham and Southwark. We are proud of our diverse workforce and know that our organisation is made stronger by the variety of backgrounds, experience, and ideas within it. We promote a culture of inclusion and representation, and are working hard to build a workforce that even better reflects the communities we support.

SEL Mind is somewhere that you can be your authentic self without fear of discrimination on the grounds of ethnicity, sexual orientation, disability, neurodivergence, gender, age, lived experience of mental health problems or anything else that’s part of who you are.

Read more about staff benefits and why staff love working here on our website.

We are looking for a Supporter Services Administrator to join our team on a fixed-term contract, with the potential for extension.

Our supporters are at the heart of everything we do. The team responsible for data management, supporter care, and compliance plays a vital role in enabling our fundraising activities to succeed. Working collaboratively with colleagues across Battersea, as well as external suppliers and agencies, we collect, process, and analyse data to strengthen relationships and maximise impact.

In this role, you will help ensure our generous donors and customers feel valued and appreciated through outstanding supporter care. You will support the delivery of efficient, accurate, and compliant processes, ensuring that all fundraising activities are carried out with diligence and integrity.

As a Supporter Services Administrator, you will be responsible for providing excellent service to existing, potential, and former supporters. You will play a key role in building and maintaining strong relationships, helping to enhance supporter engagement and maximise income for Battersea.

What we can offer you:
In return for your commitment to our cause and to recognise the value of our employees, Battersea offers a range of benefits to support the wellbeing of our employees. These include:

• 28 days of annual leave (plus 8 days paid public holidays) per year.
• Discounted gym memberships and cycle to work schemes.
• Employee Assistance Programme and access to Wellbeing Resources.
• Generous pension contributions - up to 10% employer contribution.
• Free healthcare cash plan, where you can claim for a range of treatment including dental, optical, physiotherapy, chiropody and acupuncture every year.
• Annual interest-free season ticket loans.

We are also committed to providing learning and development to our employees. During your time with us, we provide support for your professional and career development, including access to digital and in-person training programmes, leadership and management training, mentoring and much more.

Our hybrid working model:
We operate a 50% onsite hybrid working model, with our office-based staff splitting their time between site based and home working. This enables our office-based staff to balance the benefits of home working with onsite collaboration and maintaining a connection to our cause.

Diversity and inclusion:
We are committed to providing a welcoming and inclusive experience for all staff, volunteers and trustees and those hoping to join us. We operate an anonymised shortlisting process and actively seek to ensure our process is fair and equitable for all.

We understand the value of diverse voices, perspectives, and experiences to help us deliver even more for our dogs and cats, and we welcome applicants from all sections of the community.

As a Disability Confident Committed Employer we will ask about any adjustments you may need at application and/or interview stage, and if you are offered a role with us, we’ll talk to you about any workplace adjustments you may need to help you perform at your best. Greyscale copies of the recruitment pack are also available on request.

More about us:
At Battersea, we aim to never turn away a dog or cat in need of help. We give each one lots of love, expert care and get to know their characters and quirks so we can find them a new home that’s just right for them. Join us and help us be here for every dog and cat, wherever they are, for as long as they need us.

Acceptable use of AI:
At Battersea, we value expertise. We recognise each candidate that applies to us will have a range of expertise they can offer us, so we want to hear about this in your own words. We understand the support that generative artificial intelligence (AI) software can offer but it can also lead to numerous applications presenting as generic and impersonal. This makes it difficult to gain understanding of your unique experience.

To best showcase yourself, we encourage you to write your responses without the assistance of AI. If you require the use of AI software to aid in completing your application, we ask you use the generative responses as a prompt for writing your answers and avoid copying and pasting. You must also ensure the information presented in your application accurately reflects your experience.

Closing date: 12th June 2026
All applications must be submitted before the closing date advertised. We reserve the right to close the vacancy early if a high volume of applications is received.

Interview date(s): To be confirmed

About the organisation

For nearly 50 years, nia has provided high quality, women-led services across North and East London. nia has three main aims: to provide services for women, children and young people who have experienced male violence, working to end men’s violence against women and girls, and to inform and influence policy and public awareness. nia’s values, and our commitment to upholding them, set us apart. We put women first – always and without hesitation: we believe women, we are run by women, for women. We leave no woman behind: we challenge inequality and discrimination and believe that uniting women of all backgrounds is essential to ending the sex-based oppression of women.

Our Central Services team has responsibility for the organisational finance, facilities and central administration function and provides the management team with HR support.

About the role

The Administrator will provide high quality support across the organisation  ensuring an effective and efficient operation of the central admin function within the organisation. The Administrator will need to be able to think on their feet, have good time management skills and enjoy carrying out a variety of tasks. You will also be responsible for maintaining and updating the  organisational Health & Safety records.

We are looking for a conscientious and skilled Administrator who understands how vital administrative tasks are to a well-functioning, smooth running organisation. You will be based in our Head Office to help ensure that all of the services run efficiently, be a team player with the ability to work independently. You will be responsible for providing a courteous and efficient reception service.  Answering and redirecting telephone phone calls, respond and distribute emails, ordering of office supplies and providing recruitment administration and other general administrative duties.

Closing date: 10am, 8 June 2026 

Interviews will be held in the week commencing 22 June 2026

Contract type:                       Permanent

Location:                               Office based

CV's will not be accepted

The post is subject to an enhanced vetting and barring check and open to women only. Genuine Occupational Requirement (GOR), Schedule 9 (Work; Exceptions), Part 1 (Occupational Requirements), of the Equality Act (2010) applies

About you

We’re looking for a highly organised and self-motivated woman who is passionate about ending violence against women, girls and children. You’ll have a ‘can-do’ approach and demonstrable commitment to nia’s approach to Prioritising women, upholding and promoting feminist, trauma-informed and anti-racist practice.

The Moravian Church (British Province) is seeking an organised, adaptable, and personable Administrative Support Officer to help support the life and work of our denomination during an important period of transition and development.

Based at Fulneck, Pudsey, this varied and rewarding role will serve as the administrative hub of the Church’s central operations, supporting senior leadership, office management, finance administration, meetings, communications, and mission support across the Province.

About the Role

This redesigned role is central to the smooth running of the Moravian Church’s national office. Working closely with the Operations and Finance Lead, Provincial Board, and wider leadership team, you will help ensure that administration, communications, logistics, and office systems operate effectively and professionally.

No two days will be the same. The role combines practical administration with relationship-building, coordination, and organisational support within a small and collaborative team environment.

Responsibilities:

• Serve as the first point of contact for enquiries and manage reception.
• Provide administrative support to the Provincial Board.
• Provide administrative support to the Operations and Finance Lead.
• Provide administrative support to the British Mission Board on an ad hoc basis.
• Provide administrative support for expenses, debtors and creditors, foreign payments and Gift Aid.
• Coordinate diaries and meetings.
• Plan meetings and conferences.
• Manage digital filing, database and document systems.
• Handle publications fulfilment (e.g., Daily Watchwords, book orders).
• Conduct routine Health & Safety checks and manage office logistics.
• General office administration.
• Additional duties as assigned by the Provincial Board

About You

• Essential:

• Experience of administering expenses, payments and invoices.
• Experience of office management.
• Ability to prioritise and manage multiple responsibilities.
• Good interpersonal and communication skills and ability to work in a small team.

• Desirable:

• Experience using finance and operational software, e.g., Sage.
• Experience of working in the charity or public sector or for a faith-based organisation.
• Commitment to the values of the Moravian Church.

This role would particularly suit someone who enjoys varied responsibilities, takes initiative, and values working in a purpose-driven organisation.

About Us

The Moravian Church (British Provincce) forms part of the worldwide Moravian Church, a global Christian denomination with a long history of mission, community, music, education, and social witness.

You will be employed by the Moravian Union, the Church’s charitable company in England, which provides the legal, financial, property, and administrative framework supporting congregations, ministers, and mission work across England and Northern Ireland.

The role is based at Fulneck, Pudsey, West Yorkshire, as part of the relocation and development of the Church’s central operations.

Terms

• Salary: £28,000–£32,000 depending on experience
• Hours: 40 hours per week
• Pension: Stakeholder pension scheme
• Holiday: 25 days plus statutory holidays

To apply, please submit:

• a CV; and
• a supporting statement (maximum two pages) outlining how your experience meets the essential criteria and why you are interested in the role.
• Interviews are planned for Friday 3 July 2026 and will take place in person at Fulneck, Pudsey.

This role is an expansion of a current Finance Administrator's role, to allow additional support for our ecumenical charity's growth. This role will be responsible for all aspects of finance administrative and CRM database support and the successful candidate will want to be part of a faith-based organisation, committed to the mission of the charity both in the UK and the Holy Land.

The primary responsibility and focus of the role will be to support the Finance Manager with finance handling and working with our CRM database to improve data quality; additionally you will support the administrative function, particularly in engaging with the CRM database as needed and available for the operational success of the charity. You will need to be comfortable working in a faith-based organisation, talking to supporters and clergy across the UK and with our partners in the Holy Land.

You will be working under the day-to-day management of the Finance Manager as a direct report but collaborating closely with the Office Manager for administrative work as required.

Typical tasks will include:

• Record financial donations from all income streams into the charity (cash, cheque, CAF, BACS, online, by phone, in-person)
• Monitor bank account payments, online donations, and standing orders/direct debits
• Produce reports from payment processing companies
• Produce Gift Aid claims in conjunction with Finance Manager
• Logging and recording of accounts payable
• Become an expert user of our CRM (Access ThankQ) to ensure high-quality, accurate and compliant supporter data
• Use the CRM to produce segmentation, reporting and data analysis - creating queries, dashboards and reports to track performance
• To support the delivery and distribution of shop products purchased either through the website shop, over the phone or by mail order
• Assist with product stock and ordering
• Assist with the website shop and maintaining/adding product listings
• Basic office duties, including answering phone calls, logging and responding to letters and emails, franking letters, taking donations by phone
• Assist with other project deliverables identified by management
• Help maintain the cleanliness and Health and Safety of the office environment including cleaning and tidying as needed

Suitable training will be given as needed. 

You will need to have previous experience in a finance role and will ideally have previous experience working in a charity.

This is a full-time, office-based role in Kenilworth. 

Please click on 'Apply Now' to download the full job specification and description.

We are recruiting for an immediate Temporary Reception/office support cover for a International Faith based charity who help to transform communities worldwide. You need to have strong reception , processing donation, office administration and systems skills.

The role is fully office based and hours are initially 8.30 -5.30 initially and then will be 8-6 and could be anything from 2-4 weeks +

The Role
Core Responsibilities
To provide a professional, welcoming and secure "front of house" service for the charity, acting as the first point of contact for all visitors, members, guests, tenants and clients.
To maintain the security of the building and staff by monitoring access, CCTV and emergency procedures.
To assist with meeting-room bookings.
To deliver exceptional customer service and a premium experience for all tenants, clients, guests and VIPs.
To maintain a safe, secure, welcoming and immaculate environment in line with brand standards and health & safety protocols.

The Candidate
Experience of working within an front of house , office or customer service environment is essential.
Experience of using databases
Experience of working with Excel is essential.
Experience of Word, including the use of mail merge
Experience of Microsoft teams
Pleasant and efficient telephone manner. Ability to interact in a friendly and personable manner with external clients, tenants and
Excellent computer skills and of MS Office software, MS Outlook, Teams and Zoom.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

What you’ll be doing: 

• Managing the organisation’s financial responsibilities, working to tight deadlines, and a varied workload across different areas of responsibility, particularly in relation to financial reporting. As well as ensuring that financial processes are accurate, up to date and compliant with statutory requirements

• Taking a proactive approach to maintaining efficient office systems and operations, ensuring that orders are processed and providing support for the general up-keep of the office equipment 

• Contributing to project delivery by supporting the team with a range of ongoing administrative and organisational tasks, which requires flexibility and able to manage a varied workload across different areas of responsibility.

What we’re looking for: 

• We are looking for someone with a strong level of experience in managing the financial operations of a small organisation, ensuring that systems and processes are both robust and efficient. This includes experience of financial forecasting, reconciliations and, where appropriate, introducing or improving financial systems. 

• The postholder must be able to communicate financial information clearly to a range of stakeholders with differing levels of financial understanding, both verbally and through written reports or presentations relating to the organisation’s finances and funded projects. 

• Strong organisational and administrative skills are essential. The role requires the ability to manage different aspects of project support, general administration and office management, while keeping the wider team informed of progress on outstanding tasks. 

If this role is of interest, please refer to the full job description and person specification for further details. 

The Diocese of Chester is seeking to recruit a part time Safeguarding Training Administrator who will support the Diocesan Safeguarding Team in the administration of safeguarding training.

The successful candidate will be educated to a good standard and will have excellent administration skills. They will be IT literate, have a proven ability to maintain the highest levels of confidentiality and have experience of working to deadlines. They will be able to work within the ethos, aims and objectives of the Church of England.

For informal conversation, contact Lynn Everton - contact details in the attached documents or via the apply/redirect to recruiter button. 

The job description, person specification and application form can be downloaded from the Diocesan website: Please see website address in the attached documents or via the apply/redirect to recruiter button.

Completed application forms should be returned to Mrs E A Geddes, Diocesan Director of Human Resources, preferably by email - contact details in the attached documents or via the apply/redirect to recruiter button - or by post to Church House, 5500 Daresbury Park, Warrington, WA4 4GE.

Closing date:  Wednesday 3rd June 2026

Interviews: Friday 12th June 2026

The Diocese of Chester is fully committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.

Rugby District Children & Family Centre's are a friendly welcoming service who work together withour partner agencies to support families and young people to achieve the best possible outcomes and improve their life chances.

 The service is tailored to local need with specific provision based on in-depth understanding of the local communities it serves. The Children and Family Centre service includes the following core elements: Coordination and administration of the designated Children & Family Centres, associated outreach provision and volunteer co-ordination; Provision of a range of stay, play and learn opportunities Service, locality and community development.

This is a 9 month maternity cover, fixed term position for 30hrs per week starting in September 2026. If you are an internal applicant, please liaise with your line manager if you are interested in applying for this role. This will require at least 75% working in one of the centres within Rugby.

Outline of job: for further details please read job description and use this as guidance when completing our application form.

• Preparing financial information, dealing with income and expenditure 
•  Supervision of a staff team of 5 permanent admin assistants plus As & When Admin Assistants; and there may also be responsibility for supervising volunteers who are assisting with administrative tasks.
• Support the Children's Services Manager in overseeing the health and safety systems and procedures.
• To be responsible for ensuring the administrative support to a service or group of services is provided in an efficient and effective manner.
• Provide and/or supervise the provision of efficient office systems, e.g. opening and distributing post, message taking, room bookings and staff movement systems.
• Support with the production and collation of data reports from internal and external systems - training will be given on these.
• In accordance with Barnardo's policies and procedures, ensure appropriate authorisation and enter staff employment information, e.g. leave, sickness

For more information on the role, please contact Children's Services Manager,  Sara Rattenbury - sara.rattenbury @ barnardos. org. uk

Please note due to the high volume of applications for some posts, this advert might close before the displayed closing date.  We recommend that you apply for this role as soon as possible.

Job title: Administrative Associate

Department: Executive Team

Responsible to: Governance and Executive Manager (Supervised by the Director of 

Development based in Berlin)

Location: Berlin (Germany) - office-based

Salary: EUR 32,000 gross per annum (Pro rata for part-time)

Working pattern: Part-time, 16 hours per week

Duration of contract: Permanent

Start date: As soon as possible

Organised, proactive and solutions-focused. Sound like you? Help shape a workplace that runs smarter, smoother, and better every day.

We are looking for a friendly, organised and reliable Administrative Associate to join our international charity team at our Berlin office. In this varied role, you'll provide essential administrative and operational support across the organisation, while acting as a key point of contact for colleagues, partners, visitors and members of our global community, many of whom do not have English or German as their first language.

You will play an important role in helping our Berlin office run smoothly and professionally, while also contributing to the continuous improvement of internal systems and processes that keep teams connected and effective — including close coordination with our Executive Team in London.
Working collaboratively across departments, you will use initiative to identify opportunities for improvement and support the implementation of practical solutions using platforms such as Airtable and Google Workspace (Docs, Sheets, Calendar and Gmail).
Excellent written and spoken German and English are essential for this role. You will be the first point of contact for our Berlin office, communicating confidently and empathetically with individuals from diverse backgrounds — and representing UWC International to visitors, suppliers and partners in Germany.

This role would suit someone who enjoys working with people, takes pride in creating efficient and well-organised ways of working, and is excited to be part of a purpose-driven international organisation based in the heart of Berlin.

This is a part-time, permanent, office-based position in Berlin working 16 hours per week, which can be arranged across 3–4 days to suit you. The flexible schedule makes this a great fit for anyone balancing other commitments alongside work.

If you are looking for a varied role within a purpose-driven charity, this could be an excellent opportunity to make a real impact.

About us

Changing the world takes passion and dedication

UWC is a global movement of 18 schools across four continents with a shared mission: to make education a force for peace and a sustainable future. Each year, we bring together young people from over 150 countries and diverse backgrounds to live and learn together in richly diverse, international settings – developing not only academic excellence, but cross-cultural understanding and a drive for social impact. UWC students don’t just prepare for exams, they prepare to lead change. Through real-world challenges, they build the skills, compassion and courage to make a difference. 

Our students go on to become leaders in politics, NGOs, business, education and grassroots movements – people shaping a more just and sustainable world. Today, our global network includes more than 85,000 changemakers united by the values they lived at UWC. 

About UWC International 

UWC International is the operational arm of UWC, a UK-registered and Germany-registered charity at the heart of the global UWC movement. Based in London and Berlin, our team works closely with stakeholders across the UWC network and supports a global alumni community of over 85,000 changemakers.

Our work includes global fundraising, communications, promotion and support for the network of more than 150 UWC national committees. We also lead on global strategy and provide key services to UWC schools and colleges.

We are proud to reflect the diversity we champion. Our international team represents over 25 nationalities, bringing a wide range of perspectives and lived experiences. We are committed to anti-racism, diversity, equity and inclusion (ARDEI) across all aspects of our work – ensuring our organisational culture reflects the values we promote across the UWC movement.

What we offer

As part of a commitment to our employees, we offer the following:

UWC International Berlin

• Hybrid working - We operate hybrid working arrangements, with at least 20% of the week in the office and up to 80% working from home. Please note that some roles, including this one, are required to be fully office-based in order to fulfil their operational responsibilities.
• Flexible working hours - our standard working hours are 38.5 per week. We support flexible working and are happy to discuss different working patterns.
• Generous annual leave allowance – we offer 28 days holiday per year plus 8 public holidays (pro rata for part-time or fixed-term contracts).
• Paid leave for personal growth - up to 2 days per year for volunteering or up to 2 days per year for study leave.
• Learning & development opportunities – we have access to various learning and development platforms to support your professional growth, as well as a budget set aside for professional development.
• In-person meetings: Yearly Staff Away Days, team retreats and travel to our international schools and international events as needed to create connected teams.

Visa requirements

Anyone who applies to work at UWC International in Berlin must have a work visa before starting employment, in compliance with the relevant immigration rules. Please provide confirmation of your eligibility to indefinitely work or reside in Germany in your application. Any offers of employment made by UWC International will be subject to a right-to-work check on your immigration status.

Application Process

Do you want to be part of our team? To apply, please submit an up-to-date copy of your CV along with a cover letter in English (each a maximum of 2 pages).

Applications will be reviewed on a rolling basis. If you are interested, submit your application as soon as possible. 

Your cover letter must:

• Provide details of your expected salary and location.
• Outline your experience, skills and competencies against the Person specification section in the attached Job Description.
• Explain why you want to join UWC International.
• Confirm your eligibility to work or reside in Germany.
• Provide the name and contact details of two professional referees, including their job title, email address and the capacity in which you are known to them. References are taken up prior to the second round interviews. We will not contact your referees without first letting you know.

Please note that CVs received without a cover letter, including the information requested above, will not be considered. 

Deadline for application: 16.59 PM (UK time) on Thursday, 18 June 2026

Interview dates:
First round of interviews on Thursday 25 June and Friday 26 June 2026 (remote)
Second round of interviews on Wednesday 1 July and Thursday 2 July 2026(remote)

For further information on this opportunity, please contact us to connect you with the recruiting manager.

Safeguarding Statement

The job holder might have to travel to UWC schools and colleges. Therefore, a Basic DBS check (Disclosure and Barring Service) or international equivalent will be required before any job offer is made. We will also take up references before the second stage of the interview process. Referees will not be contacted without your consent.

Diversity Statement

UWC places deliberate diversity at the heart of our educational model because of its critical importance in our mission ‘to unite people, nations and cultures for peace and a sustainable future’.

At the UWC International Office, we believe this commitment to deliberate diversity must be reflected within our team, organisational practices, policies and culture. We recognise people with different backgrounds, skills, attitudes and experiences bring fresh ideas and perceptions, and we encourage and leverage these differences to make our work more relevant and accessible.

We will not discriminate or tolerate discriminatory behaviour on any grounds such as, but not limited to, race, gender, disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age or socioeconomic background. 

We strive to be an inclusive workplace where everyone feels a sense of belonging, has a voice, can raise concerns, and feels comfortable and confident. We expect everyone who works with us to share this commitment and to act accordingly as we aspire best to serve the UWC mission and our global community. It is an ongoing journey and we welcome all those ready to travel with us.

This is an exciting newly created role at Flynne’s Barn, offering the opportunity to play a key part in supporting and shaping our work as we grow. As Office Coordinator, you’ll help strengthen our core functions and provide essential administrative support across both existing and new projects. 

We're looking for a proactive, organised and experienced administrator who is comfortable working independently as well as collaboratively in a small and growing team. You’ll be someone who thrives in a varied and busy environment, and who is motivated by the chance to contribute to something meaningful. This role offers the opportunity to help shape how we work as an organisation and to make a genuine difference to young people facing the challenges of a cancer diagnosis.

At the heart of our day-to-day operations, this is a broad and hands-on position. It would suit someone who is adaptable, enjoys variety and takes pride in keeping things running smoothly. 

This is an onsite role at Flynne’s Barn, with scope for some remote working. 

Salary: £12,000 per year (full-time equivalent salary £30,000)

To apply: Please use the Apply Now button to upload a CV and Cover Letter via the CharityJob portal by 9am (UK time) on 1 June 2026.

Your cover letter (1 to 2 pages) should set out what you would bring to the role, with reference to the person specification in the job description.

We warmly welcome applications from people of all backgrounds, particularly those from groups currently underrepresented in the workplace.

Flynne’s Barn is a charity supporting young people living with cancer. We offer residential stays in the Lake District, bringing young people with a shared experience of cancer together to build community. During a stay we offer a range of outdoor and creative activities. We aim to provide the space for young visitors to relax, find friendship and to build confidence in a safe, supportive context. We also provide an online/telephone counselling service for young people and their families.

Operations Coordinator 

Location: Hybrid (London office and home) 

Contract: Permanent

Working pattern: Four–day working week (32hours)

Reporting to: Head of Operations & Strategy

Salary: £30,000

About Spinal Research 

Every two hours, someone in the UK becomes paralysed. Globally, more than 15 million people live with paralysis. At Spinal Research, our vision is a world where paralysis can be cured. We fund groundbreaking research to deliver life-changing treatments for people with spinal cord injuries. By backing the brightest minds and fostering innovation, we are driving progress towards what could be the medical breakthrough of the 21st century: curing paralysis. We will not stop until that future is achieved.

The Role 

We’re looking for a proactive and highly organised Operations Coordinator to support the smooth running of the organisation. 

This is a varied role at the heart of a small charity, spanning governance, HR, finance and operations. You’ll work closely with the Head of Operations & Strategy and support colleagues across the organisation to ensure systems, processes and compliance run effectively. 

Key Responsibilities 

• Support board and governance processes, including meetings and record-keeping 

• Provide HR and finance administration, including recruitment coordination and invoice/expense processing 

• Help manage day-to-day operations, including office coordination, IT and suppliers 

• Act as Health & Safety Coordinator 

• Support data processes alongside the Data Manager 

• Contribute to cross-team projects and general organisational support 

About You 

• Experience in an administrative or operations role (charity or small organisation desirable) 

• Highly organised, detail-oriented and able to manage multiple priorities 

• Proactive, reliable and collaborative 

• Strong communication skills and discretion with confidential information 

• Comfortable working across a broad and varied remit 

Experience in HR, finance, governance or CRM systems is helpful but not essential. 

Working for Spinal Research 

We are a collaborative, mission-driven team committed to advancing research and improving outcomes for people living with spinal cord injury. We offer a supportive and inclusive culture, opportunities for connection and development, and a four-day working week to support wellbeing and flexibility. 

Ready to help us deliver life-changing impact?
Apply now to join Spinal Research and play a key role in our mission to cure paralysis.

Please send your CV and a cover letter outlining why you would like to work for Spinal Research, and why you would be a good fit for the role.

About the Role

You’ll play a key role in supporting the full employee and volunteer lifecycle, helping us create a positive and inclusive experience for everyone who works with us.

This is a varied role where no two weeks look the same. You’ll support recruitment, onboarding, HR administration, volunteer governance, and small improvement projects — all with the guidance of our Head of Finance & Resources and an external HR advisor when needed.

If you enjoy meaningful work, value autonomy, and like being part of a mission‑driven organisation, this could be a great fit.

About UKCISA

The UK Council for International Student Affairs (UKCISA) support international students and the institutions, students’ unions and organisations who work with them. Our mission is to ensure every international student has a positive, supportive and informed experience throughout their time in the UK.

We are a small team of around 20 permanent staff, working closely with a network of volunteers, trustees and member organisations. Despite our size, our impact is significant – we provide expert guidance, training, policy insight and a trusted advice line that helps shape the national conversation on international student experience.

We’re collaborative, values-driven and committed to creating an inclusive environment for both our staff and the communities we serve.

Further information about us and the services we provide can be found on our website.

What You’ll Be Doing

Recruitment & Onboarding

• Support managers with scheduling interviews and communicating with candidates

• Prepare offer letters, contracts and new starter packs

• Carry out right‑to‑work and reference checks

• Co‑ordinate induction plans and ensure new starters are set up on our systems

• Provide admin support for recruitment of staff, trustees and committee members (We typically recruit around five roles per year, so this is steady but manageable.)

HR Administration – Employees

• Keep personnel files accurate and up to date

• Process changes such as hours, job titles, salary amendments and contract renewals

• Draft routine HR letters (e.g., confirmations, probation outcomes)

• Support the review and updating of HR policies

• Manage the quarterly rota for our advice line

HR Administration – Volunteers

• Maintain accurate records for trustees and committee members

• Support governance admin such as registers of interest and suitability checks

• Ensure compliance with Charity Commission and Companies House requirements

• Work closely with the Head of Finance & Resources on governance tasks (Governance cycles are predictable and well‑supported.)

Attendance & Leave Management

• Keep annual leave, sickness and other absence records up to date

• Run leave reports and share them with managers ahead of the leave‑year end

General Support

• Contribute to HR projects and help improve our processes

• Keep our intranet updated with useful HR information

• Provide friendly, high‑quality support to staff and volunteers

• Help us nurture a positive, inclusive workplace culture

What You’ll Bring

• Experience in an HR support role (CIPD Level 3 or working towards it is ideal)

• A commitment to confidentiality and professionalism

• Excellent attention to detail

• Clear, confident communication skills

• Ability to work effectively with remote colleagues

• A proactive approach and willingness to improve how we work

• Alignment with UKCISA’s mission and values

In Your First Few Months, You Will Have…

• Built strong working relationships across the organisation

• Become confident using PeopleHR to support the team

• Reviewed our HR systems and suggested ways to improve efficiency

Why Join Us?

• A genuinely supportive team

• A role with variety and autonomy

• Opportunities to shape processes and make a real impact

• A mission‑driven organisation where your work matters

• Staff benefits include:

o A defined benefit pension scheme (USS),

o Support for your training & development as well as 3 days personal development leave

o 25 days annual leave + bank holidays as well as concessionary days between Christmas and New Years. Staff also receive an extra day of leave for every year of service, up to a maximum of 5 days.

o Flexible working – Our staff mainly work from home, but we have an office in London for collaborative work and staff who want access to an office space. We also meet in person for regular all-staff days in London.

We welcome applications from throughout the UK, as long as you are able to join us in London for one day every month.

We are unable to sponsor visa for this role, so you must have the right to work in the UK.