Operation Coordinator Jobs in Home Based
We are looking for a People Coordinator to join the National Theatre People Operations Team (FTC - 12 Months)
The purpose of the role
The People Team provide advice, guidance and support to all National Theatre staff, line managers and senior leaders on people policies; terms and conditions of employment; recruitment and selection; performance management; staff engagement; diversity and inclusion; trade union and employee relations; discipline, grievance, and capability processes; and training and career development. We pride ourselves on providing a customer-focused, flexible, and agile service and aim to support and facilitate an open and inclusive culture where all staff can thrive.
This role is an excellent entry level role to the work of a human resources function. Working in close collaboration with colleagues to provide a full administrative support to the People Team, assisting the team in delivering a positive, proactive, and outward-facing operational HR to the National Theatre.
The primary focus of this role is the full employee lifecycle and payroll administration, recruitment administration and managing first-line HR queries in a fast-paced environment.
The successful candidate will have the following:
- Excellent attention to detail and able to prioritise conflicting demands.
- Ability to work under pressure and manage time effectively.
- Experience of working effectively under pressure and managing multiple priorities, with good time management skills and with accuracy and attention to detail.
- Experience of proactively identifying where practices can be improved and proposing solutions to manage them.
- Experience of using a system to support tasks and working within defined processes.
- Experience of writing and communicating in a clear way to ensure the provision of an excellent service to the People team and the wider National Theatre.
If that sounds like you, this may be the role for you!
Working with us will give you...
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Complimentary staff tickets for shows and NT Talks and Events, subject to availability and policy.
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Discounts in the NT’s bars, cafes, restaurants, and bookshop, as well as in local businesses (from Wagamama to local childcare providers & gyms on and around the South Bank)
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Access to interest-free season ticket loan and Cyclescheme partnership
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Pension schemes with Legal & General and NEST
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Sabbatical option, subject to agreement and policy
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Generous sick pay
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Family-friendly employer with supporting policies
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Hybrid and flexible working, subject to agreement and policy
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Training and Development Programme via e-learning platform, and specialist in-person training relating to role.
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On-site Occupational Health and welfare support
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Free-to-access Employee Assistance Programme, enabling counselling and mental wellbeing support, financial and legal advice, and advice on caring responsibilities.
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On-site staff canteen and bar
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Staff networks including Amplified: The Ethnically Diverse Network; Disability Staff Network; LGBTQ+ Network; Parents and Parents & Carers Network
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The NT is also a member of Parents and Carers in the Performing Arts (PiPA)
Please note
The closing date for the receipt of a completed application is Friday 29th March 2024 at 12 noon.
We support and encourage people from a variety of backgrounds, experiences and skill sets to join us and help shape what we do. As users of the disability confident scheme, we guarantee to interview disabled applicants who meet the essential criteria for our vacancies.
People Department 2024
The client requests no contact from agencies or media sales.
We have several vacancies in our Children and Young People’s team: Children and Young People Engagement Coordinators and Children and Young People Peer Support Coordinators
Hours: Full-Time, 35 hours per week
Starting salary: £25,767
Location: Contractual base is our office in Chorley. You will be predominantly working in the community delivering services. Due to having several vacancies available, delivery locations are across Lancashire and options will be discussed at interview.
Do you want to join an organisation who are passionate about improving mental health and wellbeing for Lancashire communities?
We’re looking for bold and caring people to join our Children and Young People’s team. We want people who have experience of engaging and working with young people in community settings, ideally in Lancashire.
To succeed in the role, you will need excellent communication skills, be confident, driven and have the ability to work autonomously in the community. You will be open, hardworking, creative and able to quickly build rapport with young people.
You will have experience working with the community and voluntary sector and understand the importance of peer support and early intervention to improve the mental health and wellbeing of young people.
This is an exciting time for Lancashire Mind as our children and young people’s services are growing, enabling us to reach and support more people. We want someone who believes in our vision of a Lancashire where everyone can have the best mental health and wellbeing possible.
Lancashire Mind has a dedicated workplace wellbeing programme to ensure staff are supported with their own wellbeing which includes an Employee Assistance Programme, a half-day wellbeing day and wellbeing activities throughout the year.
We also offer a workplace pension scheme, paid emergency time off to care for dependents, regular supervision, and a commitment to supporting learning and development opportunities. We have also recently enhanced our annual leave offer:
Based on a Full-time member of staff
- Basic annual leave: 25 days
- Plus bank holidays
- Plus 3 days closure between xmas and new year
- Plus long-service leave after 3 years of service
- Plus option to buy or sell up to 3 days of annual leave
Above all, we are a friendly and supportive place to work.
Please note: This post is subject to an enhanced DBS check.
Deadline for applications: 9am on the 12th of April
Interviews will be held on the 22nd or 24th of April at our offices in Chorley
Registered Charity Number 1081427
Registered Company Number 3888655
Lancashire Mind
The client requests no contact from agencies or media sales.
Home-Start Lambeth offers a unique service, recruiting, training, and supervising volunteers to support families with pre-school children on a regular basis. Our staff and volunteers provide friendship and practical help to families experiencing stress or difficulties, including poverty, post-natal depression, domestic abuse, mental ill-health, isolation, and other challenges leading to crisis.
We are advertising for a Family Coordinator to join our small, amazing charity. Working alongside our team of Family Coordinators, you will oversee the work of our home-visiting volunteers, ensuring that the support they provide to families is targeted, high quality and empowers them to reach their goals.
You will also lead the delivery of our domestic abuse work. This includes the development and delivery of the Freedom Programme; a 7-week course to help survivors of domestic abuse understand and recover from their experiences.
We are looking for a well-organised person, familiar with office systems, who can demonstrate empathy and good communication and interpersonal skills. Parenting experience, experience of working with disadvantaged families and survivors of domestic abuse would be advantageous.
This role involves significant amounts of travel around Lambeth visiting families and attending meetings. Reasonable travel expenses, other than from home to base, will be reimbursed. Please note that currently the Freedom Programme is delivered remotely via Zoom on Tuesday evenings from 7-9pm via Zoom.
For more information, please see the job description attached.
This post is subject to an enhanced DBS check.
It’s important that our team represent the diversity of the borough. We particularly encourage applications from Black, Asian or Minoritised Ethnic people/PoC, disabled people and marginalised groups.
To apply, please provide a CV and cover letter outlining how you meet the requirements of the person specification. Please send this alongside a completed diversity monitoring form to the email address provided on our website.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
This is an exciting new role to develop a peer support group for people recently diagnosed with dementia and their family carers and to co produce a programme of activities so that they can continue to engage in stimulating activities in the community.
This role has been developed as a response to consultation on what people in Newham living with dementia want in order to live well with the disease. The successful candidate will be working with a small team of communitiy dementia support colleagues.
Please submit a cv with a covering letter telling us why you are interested in the role, and how you meet the person specification.
The client requests no contact from agencies or media sales.
About us:
The Humane League UK is a charity ending the abuse of animals raised for food by influencing the policies of the world's biggest companies, demanding legislation, and empowering others to take action.
We're a mission-driven, energetic team focused on problem-solving and effective teamwork, and have grown significantly over the last few years.
Thanks to our effectiveness, The Humane League has been named Top Charity by the independent evaluator Animal Charity Evaluators for every rating period since 2012.
THL UK is an equal-opportunity employer. We are committed to furthering equity and inclusion, and we value diversity. We seek people from a wide range of backgrounds who will bring a fresh perspective to the team, not just because it is the right thing to do, but because it makes us stronger.
We make employment decisions by matching our organisational needs with the skills and experience of candidates, irrespective of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, neurodiversity, age, or veteran status.
We are proud to be a Disability Confident Committed Employer, demonstrating our commitment to recruiting, retaining, and supporting disabled people and people with health conditions, based on their skills and talent.
You can read more about how The Humane League UK is working on Diversity, Equity, and Inclusion on our website.
If you have any questions or concerns regarding accessibility, please contact us via our website and we will be happy to discuss, via email or telephone, reasonable adjustments that you may require throughout the process.
The position:
The primary focus of the position is to support the operational side of the organisation and the Managing Director. You’ll need to be good at multitasking and highly collaborative.
You will work closely with other department team members to facilitate support for the wider team. This role will report to the Head of Operations, whilst working closely with the Managing Director.
We will be holding a webinar on Tuesday 9th April at 7pm BST for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Alison McCants, Head of Operations and Emily Brennan, Operations Coordinator. If you’re interested, please register by following the apply button which will take you to our website.
A recording of the webinar will be available within 48 hours after the end of the event.
Hours:
This is a part time position of 28 hours per week over 5 days (or some of these days) with the working pattern to be agreed with the successful candidate.
From 1st July 2024 we are piloting a four day working week across the whole of the UK organisation. This pilot is planned to run for 12 months, at which point a decision will be made by our Board of Trustees as to whether this will become permanent. Success of the trial relies on the organisation being able to achieve the same or improved level of impact in four working days as five, with staff experiencing either the same or improved levels of wellbeing.
During the four day week pilot, working hours for this position will be reduced proportionately to 22.5 hours per week, spanning Monday to Thursday (or some of these days), with no reduction in salary. This will be a temporary change to the contractual terms with the successful candidate. The appointed person must be prepared to increase their working hours to 28 hours per week if a return to a five-day working week is decided.
Who you are:
You will be someone who enjoys supporting others in an administrative role and is happy to get involved in a wide variety of people and operations-related tasks. This role will require flexibility, a keen eye for detail, and good problem solving skills.
You have the ability to handle sensitive information and will work closely with the Operations team and Managing Director to uphold and continually improve our governance & processes.
You’ll be able to work independently and as a member of a team in a fast-paced environment and be excellent at prioritisation and managing multiple tasks effectively and efficiently.
Primary Duties:
Administrative (30%)
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Supporting the Operations team with a variety of administrative tasks relating to people, systems, finance, governance, and compliance
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Organising purchasing of products, equipment and subscriptions as the team requires
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Managing the subscription renewal calendars, ensuring timely review for renewals
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Provide logistical support for whole team meetings, events and workshops, budgets and quarterly reports
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Support the order of the team drive, organising items as needed and responsible for helping maintain the UK naming conventions across the team
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Keeping track of hardware and fixed assets
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Administrative support for other departments as necessary, such as supporting logistics of departmental workshops and retreats
Team meeting and support (35%)
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Manage System user-guides, How To guides & Best Practice guides
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Monitor and manage the main organisational email inbox, triaging to other departments and handling enquiries and responses directly where possible
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Remotely host whole team meetings, Diversity Equity and Inclusion discussions, weekly reflections, and wellbeing sessions (guidance and support will be provided)
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Booking meetings and coordinating travel requirements for national and international travel
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Assisting with the daily management of operational activities
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Support Lead People Operations Coordinator as required with hiring practices, such as listing jobs externally, administration related to interviews and adding transcripts and proofreading closed captions for job webinars
Executive Assistant support (35%)
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Support the Managing Director, helping with information requests, internal and external communications, board papers, scheduling, meeting preparation, minutes, updating Asana tasks and timelines, administration and expenses
In addition:
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Attend conferences, as required
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Participate in team meetings including note-taking and facilitation
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Attend in-person workshops 2 - 3 times a year
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Help us make THL UK an inclusive workplace where employees and supporters are proud to be members of the movement
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Demonstrate commitment to creating a stronger and more effective animal protection movement through inclusion and belonging, recognising the need for all of us to do better for social justice on a personal and organisational level
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Perform any other duties assigned by the Head of Operations and Managing Director
Key Competencies:
Team player: You value the benefits of teamwork, making your contribution confidently within the team. You are comfortable working with staff from different teams.
Multi-tasking: You have the ability to get a number of tasks completed at one time. This role requires being able to handle a multitude of different tasks, often simultaneously delivering them on time and to a high standard.
Accurate: With a keen eye for detail you are able to deliver accurate work.
Organised: You are a forward-thinker who works on your own initiative, meeting objectives and tight deadlines under pressure.
Initiative: Can work autonomously on a range of varied tasks and projects, with the ability to assess and initiate things independently. You have the ability to spot problems that others may not have noticed need solving, and take the lead without requiring support.
Nimble: You are able to thrive in a decentralised, fast-paced team environment, with the ability to learn and understand new things quickly. Given the nature of this role, you can pivot on the spot to adapt to changing priorities.
Good to know:
You will have access to:
- A fully remote work environment and team (all equipment is provided)
- A pro rata share of 25 days leave plus Public Holidays (reduced proportionately during four day week trial)
- Flexible working hours
- A workplace pension
- An annual learning and development budget
- Support for mental and physical wellbeing
- £25 per month reimbursement towards home working costs
At The Humane League UK, animal welfare is at the forefront of our everyday work and as such, many of our employees are vegan by personal choice. All of our events and workshops offer only plant-based meals. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
We are looking to speak to a wide range of candidates with diverse backgrounds - #NonGraduatesWelcome
Our employees all work remotely but still enjoy a supportive, collaborative environment.
For our salaries to be fair, transparent and equitable we want to provide a system that delivers a competitive salary in the market and could eliminate potential biases in compensation (such as the gender pay gap). For more information about the Operations Administrator salary please the attached document.
All applicants need to be:
- Fluent in written and spoken English.
- Live and have the right to work in the UK (we are unable to consider applications from those without the right to work in the UK).
- Committed to our mission to end the abuse of animals raised for food.
The Process:
All applicants will be contacted within one week of the closing date to let you know if you have been successful in reaching the next stage.
Our full interview process comprises of the following stages:
- A skills test to give us an opportunity to see your skills in action (completed remotely).
- Join an online interview (via video call) so we can learn more about each other.
- Final Interview (via video call as above)
For full details of our recruitment process please see the attached document.
The client requests no contact from agencies or media sales.
Prospectus is delighted to be working with an occupational charity that supports individuals who are a part of their community in their search for a Triage Coordinator. They have the vision to help everybody who is a part of their community with physical, mental, legal and career challenges. The charity champions individuals well-being and work with people to provide support or advice to enable them to manage whatever is in front of them, knowing they are not alone.
This role is permanent, part time (30 hours), offered on a hybrid basis where 40% of the working hours will at the rugby office.
As the Triage Coordinator you will provide triage and administrative support to the district support team and play a key role managing multiple inquiry channels, referral forms and invoices for service users who are accessing support through the charity’s service partners. You will update the records on the CRM system, ensuring that records are accurate, enabling the team to deliver efficient and effective support to service users.
To be successful, you will have an understanding of a range of issues faced by service users, like mental health, benefits, housing, care, and debt. You will understand safeguarding, confidentiality, and data protection procedures. You will have knowledge of office administration in a service delivery setting, in terms of resolving and processing queries and working with databases and spreadsheets. You will have experience using CRM databases and excellent IT literacy, with experience handling multi-channels.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
ABOUT POWER TO CONNECT
Power to Connect is dedicated to promoting digital equality and reducing the digital divide in Wandsworth. We are committed to ensuring that every resident has access to technology, connectivity and essential digital skills. Our mission is achieved through:
- Sustainably collecting, refurbishing and redistributing unused digital devices to individuals facing disadvantages in our local community.
- Providing free training on digital skills and online safety to enhance digital skills and confidence.
- Conducting free digital drop-in sessions to offer IT maintenance and digital support.
We are proud to work alongside dedicated local volunteers who contribute to every aspect of our operations, from refurbishment and distribution to supporting our Digital Skills and Digital Drop-in sessions.
THE ROLE
We are looking for a proactive, highly organised and effective communicator to join us in the role of Volunteer Coordinator. In this key position, you will play a pivotal role in overseeing and coordinating our growing volunteer team. This is a new role within our small yet dynamic team. As the Volunteer Coordinator, you will take charge of promoting volunteer opportunities for Power to Connect throughout Wandsworth. Your responsibilities will include recruiting, engaging and managing volunteers to contribute to the impactful work of our charity. You will enjoy working with people from a diverse range of backgrounds and have experience of leading a supporting people.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Your opportunity to make a difference with two leading Yorkshire based climate action charities
Zero Carbon Harrogate: Climate Action Cordinator (21 hrs a week)
Here at Zero Carbon Harrogate we continue to expand community awareness-raising and delivery of practical projects to address climate change. Due to the present incumbent resigning for personal reasons at the end of the current contract period we are now looking for a new Climate Action Coordinator to support the day-to-day delivery of our vision and plan. The appointment is externally funded for 12 months with a negotiable starting date from 1st May 2024.
Guided by the Management Committee, the role will include design and implementation of effective administrative and information processes, practical application of policies and procedures, coordination of internal and external communications, maintaining a calendar of events and supporting project work.
The successful candidate will be committed to climate action and will have proven administrative and operational delivery skills and the ability to communicate with different audiences using a range of media.
The role will be home-based. Hours can be worked flexibly and there will be some requirement to attend evening and very occasionally weekend meetings. The postholder should be comfortable working with a range of stakeholders. They will be able to draw on the experience of the ZCH team for information and advice.
For those seeking a full-time role and for the right candidate, there is an opportunity to combine this role with that of Climate Action Coordinator (14 hours per week) for the North Yorkshire Climate Coalition. Please indicate if this is your preference.
North Yorkshire Climate Coalition: Climate Action Cordinator (14 hours a week)
We are seeking a creative and flexible person to join our team. As a small, volunteer-led organisation we are looking for someone with a wide range of skills who can act on their own initiative.
Under the overall direction and guidance of the NYCC Steering Group, the purpose of this role is to enable and support smooth day-to-day running of the Coalition with a focus on managing operational processes and procedures, coordinating internal and external communications, and supporting project work to deliver an overall strategy.
The successful candidate will be committed to climate action and will have proven administrative and operational delivery skills and the ability to communicate with different audiences using a range of media.
The role will be home-based. Hours can be worked flexibly and there will be some requirement to attend evening and very occasionally weekend meetings. The postholder should be comfortable working with a range of stakeholders. They will be able to draw on the experience of the Coalition team for information and advice.
The client requests no contact from agencies or media sales.
Family Support Coordinator
If you have experience in early years, family support, mental health support or community work, we’d love to hear from you. We are committed to helping families with young children through their challenging times. Our coordinators build strong relationships with our families, working with them to identify their needs, match them to a trained volunteer and regularly review progress. They provide support, supervision and ongoing training to existing volunteers and train new volunteers.
This is an exciting opportunity to join our enthusiastic and supportive staff team. We offer a genuinely rewarding and positive work environment, and ongoing opportunities for training and development.
Full Job Description:
Home-Start Stroud and Gloucester is a voluntary organisation committed to promoting the welfare of families with at least one child under five years of age. Volunteers offer regular support, friendship and practical help to families under stress in their own homes, helping to prevent family crisis and breakdown. Family Support Coordinators manage and supervise the support given by volunteers and work directly with families themselves. We also provide a wide range of group support for families (Best-Start, Bump-Start and Mothers in Mind) and specific support to dads/partners through our Dad Matters Gloucestershire Project.
Purposes of the job
- To maintain high standards of practice in supporting families within the Home-Start model and ethos.
- To ensure equality of opportunity, fairness and diversity in all aspects of the scheme’s work.
- To implement good safeguarding practice in all areas of work.
- To contribute to the effective day to day operation of the scheme in accordance with the Home-Start Memorandum & Articles of Association, Home-Start, Standards & Methods of Practice, Home-Start Agreement and Quality Assurance Standards.
Main Responsibilities
Support for families
- Receiving referrals and assessing needs of families across Stroud and Gloucester.
- Introducing families to appropriate support (such as signposting to specialist services or matching a family with volunteer support).
- Ensuring support to families is reviewed at regular intervals and at the end of Home-Start support, in line with current Home-Start guidance.
- Providing direct support to families when there are no volunteers available or where additional needs have been identified.
- Attending professional group meetings when necessary in order to support families and promote good working relationships with other agencies working alongside the family.
- To undertake designated responsibilities to safeguard and promote children’s welfare.
Managing Volunteers
- Recruiting, selecting and preparing suitable volunteers.
- Matching and introducing volunteers to families.
- Contribute as directed to the delivery of the Home-Start preparation course in full and to a high standard to all prospective volunteers
- Providing support, supervision and initial and on-going training opportunities for volunteers.
Supporting the work of the scheme
- Undertaking work as delegated by the Senior Coordinator to support the strategic management, development and future funding of the scheme.
- Supporting the implementation and review of all Home-Start policies and procedures.
- Complying with the scheme’s administration, monitoring and financial systems.
- Promoting the work of the scheme, as required by the Manager.
- Contributing to and supporting the development of the Home-Start network locally, regionally and nationally.
Working in Partnership
- Ensuring appropriate liaison with referrers and other professionals.
- Networking appropriately within the community.
The post holder may be required to undertake any other duties that fall within the nature of the role and responsibilities of the post as detailed above.
We actively encourage applications from individuals of diverse backgrounds as we are committed to fostering an inclusive and equitable workplace. Our team values diversity and believes that it enriches our creativity and innovation. We welcome candidates from all walks of life to join us and contribute to our dynamic team.
The client requests no contact from agencies or media sales.
Are you passionate about driving meaningful change through operational excellence?
The University of Warwick is seeking a talented Department Coordinator to join their dedicated and collaborative Alumni and Supporter Engagement team.
Job Title: Department Coordinator
Reports to: Deputy Director of Development (Alumni and Supporter Engagement)
Location: University of Warwick, Coventry, UK
Salary: £25,138 to £28,759
Contract Type: Permanent
Hours: Full-time, flexible for the right candidate, with hybrid working (2-3 days in the office)
Benefits: Generous pension scheme, 26 days annual leave, excellent maternity and paternity leave, access to the Employee Assistance Programme (EAP), dental cash plans, comprehensive medical insurance, eye care provisions, discounted gym campus membership, hire bike schemes, and additional employee discounts.
About the University of Warwick:
It is a vibrant and globally recognised research institution, consistently ranked among the top universities in the UK and worldwide. Their stunning campus, nestled on the outskirts of Coventry, is a vibrant mix of cultures, ideas, and innovation. They are committed to excellence in teaching, research, and engagement and take pride in their reputation for pushing boundaries and making a real-world impact.
About the role:
As the key operational support and personal assistant to the Deputy Director of Development, you'll play a vital role in ensuring the smooth functioning of operations. Your responsibilities will encompass a wide range of tasks, from assisting with human resources and office administration to contributing to strategic planning efforts.
Role Highlights will include:
- Provide dedicated support as a PA to the Deputy Director of Development.
- Organise meetings, agendas, and presentations.
- Facilitate and coordinate personnel processes including recruitment and onboarding.
- Coordinate planning processes, risk assessments and departmental submissions.
- Function as secretary where required for department groups.
- Provide support and guidance to other team administrators.
- Coordinate training sessions and meetings as needed.
- May include handling office budgets and expenses.
- Act as coordinator for office space and resources, including Health and Safety assessments.
About you:
You will be able to demonstrate a successful track record in a similar role. You will bring adept administrative skills, strong organisational abilities, attention to detail, and problem-solving capabilities. You will have exceptional interpersonal skills, confidentiality, ability to work dynamic environment and embody a proactive team spirit. In addition, you will acquire strong IT proficiency and commitment to ownership and delivery, which will make you well-positioned to excel in a collaborative and dynamic environment. Most importantly, you will be a positive advocate for the core values of the Alumni and Supporter Engagement Team: Making a difference, Collaboration, Solution-focused mindset, and Passion for learning.
Why this role?
Joining the University of Warwick means more than just a job; it's an opportunity to thrive in a culture that prioritises growth, support, and collaboration. Their friendly, flexible, and kind office environment empowers everyone to excel, fostering continuous growth and innovation. As part of their dynamic and inclusive community, your contributions will be valued, and your professional and personal growth will be supported every step of the way.
If you are ready to make a meaningful contribution and thrive in a vibrant team, we would love to hear from you.
To find out more about this role, please get in touch with Priya Vencatasawmy to receive further information and check out the team's Recruitment Website at Recruitment in Development and Alumni Engagement to see behind the scenes in DAE.
Closing Date: 17th of April 2024
First Stage Interview: 24th of April 2024
Second Stage Interview: 26th of April 2024
Charity People actively advocates for equality, diversity, and inclusion. We match candidates' skills and experiences with charity needs, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. Our commitment to diversity drives outstanding outcomes for the charities we collaborate with.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Job description
Job title: Fleet Coordinator
Salary: £23-25,000 per annum
Contract type: Permanent
Terms: 25 days Holiday (exc. Bank Holidays), 5% pension contribution
Hours: 37.5 hours per week (operating hours between 7.30am - 5pm depending on shift pattern, opportunity for evening or weekend work)
Location: Bristol with occasional travel in the south west region
Do you care about doing something worthwhile with your working day? Are you passionate about supporting people at work and beyond? At FareShare South West, you can make a real difference to the one million people in the south west who are going hungry.
We are the region’s largest food charity. We join the dots between food waste and hunger, transforming an environmental problem into social good.
Working mainly from Bristol, the Fleet Coordinator is fundamental to our operations. The right person will combine a love of vehicles, logistics and a passion for reducing food waste. In return, you will be part of an inclusive and friendly team in a small but fast-growing charity doing impactful and rewarding work.
FareShare South West (FSSW) is part of the national FareShare UK (FSUK) network of surplus food redistribution charities. We fight food poverty by tackling food waste. We source quality surplus food – from food retailers, manufacturers, and suppliers – engaging volunteers to redistribute to local charities and community groups that provide meals to vulnerable people (individuals who are homeless, unemployed, socially isolated, recovering from addictions, etc.). Our food is a vital lifeline for children and families, people on low incomes, people who have lost their jobs, the homeless, refugees, domestic abuse survivors, the elderly, and keyworkers.
Purpose of the role:
Our Fleet Coordinator will work with our warehouse teams and the wider FSSW team to keep the wheels turning so we can deliver much needed food to frontline organisations. They will operate across the West of England, Devon and Cornwall to support the smooth running and upkeep of our fleet of vehicles and ensure minimal disruption on our operations. This role involves coordinating the servicing, maintenance, and repairs of vehicles, administrative duties and delivering change projects to ensure the continuous improvement of our fleet management. Our small fleet currently includes 13 vans, one car, one 7.5t truck, 4 forklift trucks and multiple pump trucks, distributed between Bristol, Exeter and Plymouth. This role will be working with and alongside a diverse group of volunteers, in particular working with volunteer driving crews to provide training and support.
Duties & Responsibilities:
Fleet Coordination
- Vehicle Servicing, Maintenance and Repairs
- Liaise with external and internal contractors to arrange breakdown support, MOTs, services and repairs.
- Develop relationships with contractors to build a list of trusted companies.
- Triage and identify vehicle issues, then work with external contractors to resolve them.
- Coordinate and undertake vehicle movements between sites and garages.
- Carry out analysis of the fleet and its equipment including weekly vehicles checks and performing basic maintenance duties e.g. tyre pressures and topping up of vehicle fluids.
- Be the point of contact for external service providers such as leasing companies, insurers, fuel card companies and breakdown cover providers.
- Administrative duties
- Manage our vehicle accessories and consumables.
- Keep accurate records relating to the fleet and our drivers (repair log, vehicle checks, driving licence checks and incident forms)
- Download of tachograph data for analysis
- Manage CAZ payments.
- Administer insurance policy changes and claims involving our fleet and/or third parties.
- Gather and report on appropriate metrics to monitor the health of the fleet.
- Propose and deliver continuous improvement projects for the fleet.
- Register and onboard new drivers by delivering volunteer and staff driving assessments and agency driver inductions.
- Support and develop the volunteer driving crews.
- Model and promote best practice in all van duties.
- Work with the volunteer recruitment team to identify driver shortfalls and support recruitment of drivers.
- Work with temporary staffing companies to arrange short term hire drivers when needed.
Compliance and Health & Safety
- Support the Warehouse Managers to ensure compliance with relevant food hygiene, health & safety and other standards applicable to FareShare vehicles and operations.
- Undertake relevant training in food hygiene and health & safety as required.
- Work with the Head of Compliance and wider FSSW team to ensure continuous improvement and high levels of compliance for the fleet of vans.
General
- Respond to/answer any enquiries/communications via phone, email, in person or via inhouse IT/systems.
- Support and enable volunteers.
- Be willing to receive and engage positively with any visitors to the warehouse.
- Carry out any other duties that may reasonably be required in support of the main purpose of the role, including liaising with the wider FSSW team.
- Uphold high quality customer care and standards of conduct when dealing with all stakeholders and the general public.
Person Specification
Essential knowledge, skills and experience
- Experience of working in an administrative role.
- Ability to develop, initiate and maintain systems and procedures.
- Interest in and understanding of vehicle maintenance and repair.
- Excellent communication and interpersonal skills.
- Problem solver and competent decision maker.
- Full clean UK driving licence.
- Experience of delivering training.
- IT competent and able to use various IT platforms/systems.
- A clear commitment to the ethos of FareShare South West, our vision and mission.
Desirable knowledge, skills & experience:
- Voluntary sector experience.
- Experience of working in logistics.
- Experience of working with people who require support.
- Experience of working within a food operation.
The client requests no contact from agencies or media sales.
£25,643 per year (London Living Wage)
Fixed term, full-time (37.5 hours per week)
Hybrid working with regular travel to our London Bridge Office
What the job involves
We're seeking an IT Support Coordinator to assist our IT Business Partner in the day-to-day operations of our IT team. In this newly created role, you'll be the go-to person for staff both in our London Bridge office and remotely.
As an IT support Coordinator, you’ll be providing first and second line support assisting with troubleshooting operating systems, applications, and network issues. This will include liaising with our service providers and escalating tickets, when necessary, as well as troubleshooting laptops, re-cabling workstations, and replacing faulty docking stations. Additionally, you'll support our video conferencing rooms, manage user accounts through active directory, and address printer issues by coordinating with suppliers to book engineers.
You'll also play a key role in advising staff on best practices, policies, and process improvements, fostering a culture of efficient technology use. Collaboration is key, as you'll work closely with our IT Business Partner to update documentation, handle administrative tasks, and improve asset management processes.
In this role you’ll get to work with colleagues across Prostate Cancer UK and support them in their efficient use of technology and contribute to our overall mission to give every man the power to navigate prostate cancer.
What we want from you
To be successful as an IT Support Coordinator you’ll have an excellent knowledge of operating systems, hardware and software (especially Microsoft products) or a willingness to learn.
With a strong customer focus, you’ll have previous experience of working in a telephone-based support team using remote control technologies. You’ll also have outstanding communication skills which enable you to deliver accessible advice. Ideally, you’ll be a self-motivated person who can work proactively without supervision and adapt to changing priorities and customer requirements.
If you have an enthusiasm for technology and looking to work for a dynamic and ambitious charity this may be the role for you!
Why work with us?
Every man needs to know about the most common cancer in men – prostate cancer. It’s a real and present danger that takes over 12,000 of our dads, grandads, brothers and friends each year.
Prostate Cancer UK is the largest men’s health charity in the UK. We have a simple ambition – to stop prostate cancer damaging lives. We invest millions in research to revolutionise testing, treatment and care. We’re blazing a trail to a screening programme that could save thousands of lives with regular, accurate tests for all men at risk. And we work tirelessly to spread the word about risk and offer specialist support to people living with the disease.
Work with us and you’ll see your efforts pay off as we give men and their families the power to navigate prostate cancer.
Our commitment to equity, diversity and inclusion
At Prostate Cancer UK, we believe that equity, diversity and inclusion are essential to building a strong and innovative workplace that represents, and can advocate for, the communities we support.
It’s our ambition to become an anti-racist organisation, and our mission to advance racial equity in the diagnosis and treatment of prostate cancer.
We’re learning more about the needs of our colleagues and we’re excited to have recently launched three new people networks: Pride, Mind & Body and Multicultural.
Ways of working
Our hybrid working approach combines the best of flexible working – a positive work/life balance, inclusive and accessible platforms, and online information at our fingertips.
Next steps
More information on what we offer, as well as the role, can be found on our vacancies page. Please download our job profile document (job description) with our ‘How to apply’ section sharing the key points to refer to in your application and to apply, please visit the website via the apply button.
The closing date is Sunday 7th April 2024. Applications must be submitted by 23:45 UK time.
Interviews: By arrangement. Currently scheduled for Monday 15th to Wednesday 17th April 2024.
Prostate Cancer UK is a registered charity in England and Wales (1005541) and in Scotland (SC039332). Registered company number 02653887.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
At The Branch Trust we are dedicated to building hope and transforming lives and believe in the power of volunteers to make a positive impact. As we continue to grow, we are seeking a passionate and organised individual to join our team as a Volunteer Coordinator.You will often be the very first person that greets a visitor, so you should have a positive and encouraging demeanour.
As a rapidly growing charity we are looking for a Volunteer Coordinator to recruit and oversee the day-to-day activities of a cohort volunteers. You will be responsible for allocating responsibilities and embedding and helping each volunteer to reflect the vision and mission of The Branch.
You should be a competent leader and you should know how to distinguish talent and do everything possible to motivate and inspire. You must possess excellent organisational skills, with the ability to maintain accurate records.You should be able to take a flexible and innovative approach to your work and be able to communicate with people with diverse backgrounds and experience.
The goal is to ensure that our organisation is always represented by the best and most reliable individuals, and that they are correctly deployed for the fulfilment of the vision, mission and values of the charity.
You will work in a welcoming, talented team, liaising closely with and reporting to the CEO.
Roles and responsibilities:
Daily tasks:
Oversee the front reception desk
Work alongside the whole team, and be willing to carry out any reasonable task which furthers the work of The Branch
Volunteer Recruitment
Source and recruit volunteers through various techniques (databases, e-mail, social media etc.)
Work with Outreach staff to spot potential volunteers amongst those with whom we work. Help volunteers to take the first steps towards employment, further training or other engagement through meaningful volunteering opportunities
Take volunteers through the Safer Recruitment process
Conduct volunteer orientations and regular training sessions to ensure a thorough understanding of our organization's mission, values, and expectations.
Work with the other agencies with whom we collaborate to understand their volunteering needs, and signpost potential volunteers to other appropriate roles
Regular reviews with volunteers, including looking at performance and potential training opportunities
Scheduling and Coverage
Coordinate the various teams to ensure adequate coverage for all necessary tasks and events.
Communication and Updates
Establish and maintain regular communication channels with volunteers to provide updates, share relevant information, address concerns and ensure they are satisfied and well-placed.
Disseminate information for upcoming actions and events.
Celebrate success, and organise annual “Thank you” events for Volunteers, including Christmas “thank you”
Record- Keeping
Keep detailed records of volunteers, complying with all GDPR requirements.
Maintain accurate and up-to-date records of volunteer information, hours, and activities.
Oversee volunteer sign in
Organization purpose and Policies
Ensure the purpose of the organization and its actions are clearly communicated.
Feed into policies, procedures and assessments that guide volunteer behaviour.
Keep the Volunteer Handbook up to date
Legislative Compliance
Stay up-to-date with volunteer-related legislative developments to ensure volunteers are operating safely and legally.
Safeguarding
Train to join the team of Designated Safeguarding Leads (DSL).
Safely recruit all volunteers, including carrying out DBS checks at the prescribed intervals
Maintain and monitor the log of all staff and volunteer Safeguarding training and ensure that all safeguarding is up to date at an appropriate level for each role.
To help embed a culture of Safeguarding throughout the charity
The client requests no contact from agencies or media sales.
Sightsavers is looking for a Governance & Safeguarding Coordinator - a new role within our expanding team to help us coordinate our governance and safeguarding systems, processes and frameworks
Salary: £24,045 - £28,288
Location: UK-based - with lots of working from home, occasional travel to Haywards Heath, West Sussex when required plus some international travel
Contract: Permanent
Hours: This is a full-time role with some flexibility around hours worked
We are looking for an organised and effective coordinator to provide support to the the Controller of Governance and Assurance and the Global Head of Safeguarding. This will involve managing a portfolio of administrative responsibilities, including supporting key safeguarding stakeholders, Sightsavers global boards, as well as working with UK Board and sub committees, ensuring that they are provided with a comprehensive and efficient support service, enabling them to discharge their roles.
Key duties will include:
- Board administration
- Planning and coordination
- Trustees
- Insurance
- Governance and risk management
- Communications
- Supporting incident management
- Training administration and coordination
- Travel of up to four weeks per year is anticipated - in the UK and abroad (typically to Dubai but possibly also Kenya)
This will be a varied role. Please see the full for further details
This is an ideal opportunity to build on your existing coordination To succeed in this role you will need:
- Experience within an organisation in a relevant field such as governance, safeguarding, compliance, legal, finance or similar
- Experience implementing organisational policies and procedures
- Experience working with a wide range of stakeholders
- A practical understanding of safeguarding and how to create safe environments (this is desirable not essential)
- Excellent written communication
- Excellent administration, including letter, email and report writing and presentation
- Strong verbal communication
- The ability to manage confidential and sensitive information
- An analytical approach with excellent attention to detail
- The ability to follow issues through to completion
- Effective time management
- The ability to work with minimal supervision, prioritise work to meet deadlines by working well with other team members
- An understanding of and commitment to equality of opportunity for disabled people
- Experience with Microsoft Office products
Please read the full for further details
Benefits
Sightsavers offers some fantastic benefits. Our comprehensive benefits package includes generous annual leave allowance, pension, season ticket loan, cycle to work scheme, discounted gym memberships and wellness discounts. If you choose to work in or are visiting our collaborative, modern office space, you will find it an easy 20-minute train journey from Brighton or 45 minutes from London. This is a full time role but we can offer some flexibility around the hours worked. We consider that 10am to 3pm, five days per week will need to be the core hours for this position. Please note that there will be an expectation that you can visit our modern and collaborative offices in Haywards Heath, West Sussex (RH16 3BW) at least once a month for team and other meetings although more frequently would be preferred.
To apply for this exciting opportunity, please complete an application via our recruitment portal. We are particularly interested in learning of your motivations for applying. We anticipate that remote interviews will take place in mid-April and the evaluation process will include a minute-taking task to be completed by shortlisted candidates in advance of the first interview.
As an equal opportunity employer, we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader and qualified people with a disability are particularly encouraged to apply. Sightsavers is an employer that does not tolerate any form of harassment and has zero tolerance for sexual exploitation and abuse. All potential candidates will be subjected to rigorous background checks and controls.
In line with its commitment to safe programming and recruitment, Sightsavers participates in the inter-agency Misconduct Disclosure Scheme (MDS) administered by the Steering Committee for Humanitarian Response. Through collaboration with other MDS members, Sightsavers aims to ensure that there are no sexual exploitation, abuse or harassment issues relating to potential new hires and that we can respond systematically to checks from fellow MDS members. This ensures our work is accountable, delivered to a high standard and supports safeguarding across the development and humanitarian fields.
Training Coordinator
We have an exciting opportunity to join a values-based Social Enterprise with a vision of a society in which people are enabled to thrive.
We are looking to recruit a training coordinator to join a mission-led organisation, supporting their friendly and dynamic training team.
Position: Training and Materials Coordinator
Location: Buxton/Hybrid
Salary: £25,000 FTE
Hours: We welcome applicants who wish to work between 28-35 hours per week
Contract: Fixed term contract – 12 months
Benefits: Laptop and mobile phone provided for work purposes, Generous pension scheme, flexible working arrangements, employee assistance programme, cycle to work scheme, 25 days’ annual leave plus bank holidays (pro-rated for part-time) & additional days
at Christmas, Opportunities for personal development.
About the role
Facilitating learning through training is a key aspect of the organisations work and our engaging
materials play an important part in ensuring that the Star is used well. The charity delivers training
and learning through a variety of channels, including face to face and remote sessions.
The Training Coordinator plays a critical part in responding to, managing, scheduling and
confirming the large number of training courses that new and existing clients require.
You should have a keen eye for detail and excellent organisation skills providing the training
participants with the materials they need to succeed. As a newly-formed team there is
scope to shape this role with continuous improvement of the processes and funcitons of the
role.
There is a requirement to frequently bring boxes weighing up to 20-35kg into the
office (accessed by two flights of stairs).
Key responsibilities will include:
- Liaise with clients and trainers to determine suitable training dates, collaborating closely with our Training Manager and network of trainers.
- Manage the booking process and administration for courses, including updating Salesforce and other records with comprehensive training details for licensing purposes.
- Send out booking confirmations to clients and trainers.
- Ensure courses adhere to internal guidelines for scheduling and capacity.
- Coordinate with clients to gather necessary information before training sessions, facilitating optimal training experiences.
- Manage posting and delivery of training materials while updating Salesforce accordingly.
- Support the Training Manager with monthly and quarterly reporting.
About you
The Training Coordinator should have a keen eye for detail and excellent organisation skills providing the training participants with the materials they need to succeed.
You will also have:
- Ability to develop and build strong relationships with both clients and colleagues
- Excellent organisation and record-keeping
- Excellent attention to detail, and a thorough and methodical approach to tasks
- Self-motivated with ability to work independently
- Ability to prioritise competing pressures and meet deadlines
- Ability to learn quickly
- Commitment to delivering a high-quality service
- Good IT skills including MS Office
- The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation
About the organisation
The organisation help homelessness, health, and social care providers improve services by creating engaging visual tools and promoting collaborative ways of working. They help to enable people to achieve their highest potential, by providing a suite of tools for promoting and measuring personal change called Outcomes Stars.
The Star has proved immensely popular and is now widely used in the UK by charities, social enterprises, and local and health authorities in a wide range of fields including mental health, homelessness, vulnerable families and substance misuse.
You may also have experience in areas such as: Training Coordinator, Learning and Development Coordinator, Training Specialist, Instructional Coordinator, Education and Training Coordinator, Talent Development Coordinator, Learning Experience Coordinator, Training Program Coordinator, Training and Development Specialist.
PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.