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219

Partnership Administrator Jobs in Hammersmith, Greater London

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Top job
Aga Khan Foundation (UK), Kings Cross (Hybrid)
£33,000 per year
Posted 2 days ago
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Page 7 of 15
Kings Cross, Greater London (Hybrid) 5.23 miles
£33,000 per year
Full-time
Permanent
Job description

The position

To support the Financial Controller in running efficient and effective financial processing, financial controls, financial reporting and monitoring on all AKF (UK) income. To maintain a close working relationship with other AKF (UK) employees and provide cover for the Finance Officer (Expenditure).

KEY RESPONSIBILITIES AND CORE TECHNICAL COMPETENCIES

Financial processing

  • Process donations received directly into AKF (UK)’s bank accounts into Raiser’s Edge and Microsoft Dynamics promptly and accurately.
  • Process donations received through the AKF (UK) website into Raiser’s Edge and Microsoft Dynamics promptly and accurately, including ad hoc and standing order donations.
  • Process donations received from online fundraising websites into Raiser’s Edge and Microsoft Dynamics promptly and accurately.
  • Process monthly donations from Jamatkhanas into Raiser’s Edge and Microsoft Dynamics promptly and accurately.
  • Process all non-donation related income received into Microsoft Dynamics promptly and accurately.
  • Manage receipts of legacy income, ensuring full documentation and prompt transfer to AKF Geneva.
  • Ensure all cheques and cash received are banked promptly.
  • Ensure funds received for other AKDN agencies are transferred on a quarterly basis.
  • Post all supplier invoices and supplier payments relating to Victoria Hall into Microsoft Dynamics.
  • Prepare periodic statements relating to fundraising campaigns and share these with relevant individual donors.
  • To provide cover for the following tasks owned by the Finance Officer (Expenditure).
  • Ensure supplier invoices are authorised by the relevant budget holder and entered into Microsoft Dynamics promptly and accurately.
  • Prepare payments on online banking system and ensure payment paperwork is sent to the bank signatories in good time.
  • Process all bank payments, interest payments, deposit movements and bank charges into Microsoft Dynamics.

Financial administration

  • Manage the donations inbox and liaise with donors and prospective donors to provide information and respond to queries.
  • Ensure Raiser’s Edge is up to date with key donor information and standing data.
  • Prepare and send letters to donors to acknowledge donations received, on a timely basis.
  • Inform the AKF (UK) National Committee Chairman of all donations greater than £10k.
  • Ensure AKF (UK) Gift Aid declaration forms are up to date and in line with current legislation.
  • Prepare and submit the online Gift Aid claims on a quarterly basis.
  • Provide assistance with the annual audit and the preparation of the statutory accounts.
  •  
  • Financial controls
  • Complete the reconciliation of Raiser’s Edge to Microsoft Dynamics and to the bank on a monthly basis.
  • Complete bank reconciliations on a monthly basis.
  • Complete the reconciliation of all funds received for other AKDN agencies on a monthly basis.
  • Complete other balance sheet reconciliations as required by the Financial Controller.

Income reporting

  • Produce monthly reports for AKF Geneva on Golden Jubilee and Diamond Jubilee donations.
  • Produce monthly reports for other AKDN agencies on donations designated to them by AKF (UK).
  • Produce other ad-hoc reports on income as requested by the Financial Controller.

Qualifications

  • CCAB qualified accountant (desirable).

Experience

  • Minimum of three years hands-on experience in financial accounting.
  • Advanced experience using Excel and integrated multi-ledger accounting systems.
  • Experience working in a multi-currency environment (desirable).
  • Experience of charity accounting and knowledge of such requirements.
  • Experience working as part of a small hands-on team.
  • Experience of filing Gift Aid claims.

Skills

  • Good interpersonal, customer care and liaison skills with a wide range of stakeholders.
  • Strong numerate skills with acute attention to detail.
  • Fluent in oral and written English.
  • Proficient in all Microsoft Office applications, especially Excel.
  • Ability to work under pressure, manage competing priorities and delivering to tight deadlines.
  • A commitment to high professional and personal standards and continuous improvement.
  • Ability to work in a multi-institution network within a multicultural environment.

Knowledge

  • Understanding of and appreciation for ADKN’s goals, values and ethics.
  • Knowledge of charity accounting, charity fundraising regulation and company legislation.

About the Agency

The Aga Khan Foundation is a leading global development organisation working to tackle the root causes of poverty. For more than 50 years, we have helped create strong community institutions that support sustainable, locally driven initiatives to improve the lives of millions of people. By combining local knowledge with global best practices, we strive to bring about transformative and long-lasting improvements to quality of life.

Working alongside the agencies of the Aga Khan Development Network and through partnerships with local communities, civil society and business as well as governments and international aid agencies, we are building a future where we all thrive together.

Right to Work

  • Must have right to work in the United Kingdom.

Must include CV and a supporting statement that outlines why they want the role, why they want to work for AKF(UK) and how their experiences and skills to date will make them the most suitable applicant for the role.

Closing date: 18th June 2024

Posted by
Aga Khan Foundation (UK) View profile Company size Size: 21 - 50
Posted on: 31 May 2024
Closing date: 18 June 2024 at 23:30
Tags: Finance,Intl Development,Operations

The client requests no contact from agencies or media sales.