Job Description 

Job Title:  HR Administrator (job share) 

Reporting To:  Head of People & Volunteering 

Salary:  £22,000 per annum (£8,800 pro rata for 2 days per week) 

Contract type: Initial 12 month fixed term contract, part-time (2 days per week) 

About The Felix Project 

The Felix Project is London's biggest food redistribution charity and the largest end-to-end food redistribution charity in Europe.

Our vision is a London where no one goes hungry and good food is never wasted. 

We rescue surplus food from businesses, supermarkets, restaurants and farms. This food is nutritious, in-date, and safe and includes a high proportion of fresh vegetables, fruit, meat and fish. If we did not rescue this food, it would be at risk of going to waste. Instead, we deliver it free of charge to London charities, schools, food banks, COVID food hubs and other organisations serving people in need. Our food is a vital lifeline for children and families, people on low incomes, people who have lost their jobs, the homeless, refugees, domestic abuse survivors, the elderly and keyworkers.

We are a very ambitious and dynamic young charity and we haven’t stopped growing since we were founded in 2016 in memory of Felix Byam Shaw, by his father, entrepreneur Justin Byam Shaw. We recently ran a very high-profile media campaign with the Evening Standard and Independent, raising £10million to feed London. We have celebrity endorsement from Reece James, Phoebe Waller-Bridge and Jack Whitehall, Stephen Fry, James May and many others.

Last year we delivered enough food for 21.1 million meals to help people in need. We have continuing major growth plans for the next 4 years, with a target of delivering enough food for 100 million meals by 2024. Because nearly all the food we receive is donated by the food industry and volunteers, every £1 of expenditure redistributes £10 worth of food.

Purpose of the Job 

The HR Administrator will manage all staff recruitment and induction at The Felix Project. You will support people managers through all stages of recruitment, and will ensure this process is both rigorous and streamlined. You will also manage our HR administration systems and record keeping, and will act as first point of contact for day-to-day staff issues. Working closely with the Head of People & Volunteering, you will help introduce improvements to our systems and administration processes. 

You will work very closely with our existing HR Administrator (3 days per week) on a job share basis.

Duties and Accountabilities 

Administration 

• Staff contract preparation & management; assist with probation cycle 

• Maintain and update employee records and databases 

• Oversee BreatheHR portal (onboard new staff, monitor TOIL and AL) 

• Working with the Head of People to refine all systems and processes 

Recruitment 

• Support managers with end to end recruitment; including advertising vacancies, shortlisting, organising interviews, interviewing where needed and ensuring recruitment processes are followed 

• Issue all related paperwork and follow up on references 

• Arrange and support new starter inductions 

• Administration of the Recruitment Inbox; Taking phone enquiries about roles 

• overseeing job board accounts 

• Working with external recruitment agencies 

Other 

• Collecting data for payroll and HMRC 

• Staff issues: day-to-day issues/enquiries, escalating to Head of People & Volunteering 

Person Specification 

The Felix Project recognises the positive value of diversity, promotes equality and challenges discrimination. We welcome and encourage job applications from candidates from diverse backgrounds. 

We particularly welcome applications from those of a black and minority ethnic (BAME) background, as BAME people are currently under-represented within The Felix Project. 

You will be passionate to play an influential role in a charity that is expanding rapidly, and thrive in a busy environment. Our ideal candidate will have a strong background in HR administration. You will be familiar with maintaining databases, general administration, supporting line managers across different teams, and most importantly, managing an end-to-end recruitment and onboarding process. 

Essential skills/knowledge relevant to this role 

• Strong administrative skills, with a good eye for detail and ability to stick to deadlines 

• Some background or qualification specifically in HR administration 

• Excellent interpersonal skills and ability to work across teams, building long term relationships 

• Willing and able to learn different systems (e.g. BreatheHR, Sharepoint, IRIS) 

• Proven understanding of working with confidential information 

• Strong customer care skills, and ability to deal professionally with colleagues 

Desirable skills/knowledge relevant to this role  

The ideal candidate will have as many of these as possible, but none are absolutely essential to the role. 

• Experience volunteering or working in charities 

• CIPD qualification or working towards qualification 

• Knowledge and experience of HR databases 

• Committed to our cause, with a desire to help reduce food waste and fight food poverty 

What you’ll get in return 

You will be working in an upbeat, innovative charity with strong vision, ambition and a fantastic culture and leadership team.  This role can be based at either our Poplar (E14 7BN) or Park Royal (W3 0RU) offices, but you may be asked to occasionally work in one of our other locations as part of your duties. The salary is £22,000 per annum, 25 days annual leave + bank holidays. 

Contract Type:  12 month fixed term contract 

Hours:  15 hours per week – role can be worked over 2 or more days, depending on the schedule of the successful candidate 

Recruitment timeline 

Applications close: Friday 21 May 2021 

Interviews: Wednesday 2 June 2021 

Start date: Beginning of July 

This role is responsible for the efficient and effective day to day running of the charity, including providing support in delivering on human resources, learning development, health and safety, quality, compliance, and other administrative requirements.

This is a new role designed to develop, deliver, and improve our HR function, expanding our capacity to sustain our collaborative culture where staff are encouraged and supported to perform at their best and we collectively achieve outstanding results.

* This post is restricted to women only as a genuine occupational requirement under Schedule 9 paragraph 1, Equality Act 2010.

If this sounds like you, we look forward to hearing from you.

HR Administrator

Agency Reference Number: 7044830

A position has arisen for a HR Administrator to work for a small Charity based in Central London.

Salary: 6 months temporary to permanent (27k)

Job Role entails:

- Providing support to ensure the accuracy of employee records, transactional changes, payroll processing and management information reporting in areas such as new hires, job changes, leavers, sickness absence, annual leave

- Acting as a first point of contact for queries regarding employee terms and conditions of employment, providing accurate information by email and phone, and referring to other members of the team as necessary

- Preparing and issue documentation to employees to confirm terms and conditions of employment following transactional changes

- Checking new hire records against available documentation and provide support to the recruitment process as required

- Ensuring appropriate filing of employee documentation, whether as hard or soft copy.

- Running reports to validate the HR data held in the HR system and respond promptly to any concerns

- Attending and minute ER meetings as required

- Carrying out system administration on IRIS Cascade

The successful candidate MUST HAVE :

- HR Administration experience

- Experience working in a small Charitable organisation

- Knowledge of Cascade (IRIS) (Desirable)

- Excellent communication skills
 

An exciting opportunity has arisen for a Payroll & HR Officer to work within a small HR team at The Postal Museum. The postholder will process payroll on a monthly basis, provide administrative support to the Head of HR to ensure the smooth running of the HR/Payroll function.

The Postal Museum opened just over three years ago, and since then has had enormous success with over 350,000 people through the doors. They have experienced our Museum, telling the story of the postal service across 400 years; Mail Rail, our underground railway which at one point carried more than 4 million letters a

day; the Discovery Room, where they can track down the story of their postal ancestors; learning programmes; tours; community programmes and more. In the time we have been open we have been nominated for numerous awards, had brilliant feedback on Trip Advisor, and attracted a much more diverse group of visitors than many other museums.

We are looking for a highly organised individual to join our close knit and high functioning HR team during an exciting period for the Museum.

Working with an outsourced Payroll provider, the main purpose of the Payroll elements of the job is to process the Payroll on a monthly basis and ensure employees' salaries are paid accurately and on schedule each pay period and respond to general Payroll queries.  

The HR aspects of the role involves taking responsibility for the recruitment process, ensuring that vacancies are managed efficiently. Provide guidance and support to all staff on the full range of HR activities including policies and procedures, terms and conditions of employment, absence management, recruitment, staff well-being, maternity/paternity/adoption, performance management, employee relations, learning and development, and internal communications; to ensure there is a consistent and fair approach to people management throughout The Postal Museum.

As an employee of The Postal Museum, you will enjoy a wide range of benefits, including – but not limited to – a generous pension scheme, flexible working, cycle to work scheme and interest free season ticket loan.

The Postal Museum is absolutely committed to providing equal opportunities for everyone regardless of their background. We value diversity and lived experience, and acknowledge the underrepresentation of people from certain backgrounds, both within our organisation and across the sector. We welcome applications from underrepresented groups, whether these be of ethnicity, gender, identity, religion, physical ability, sexual orientation or other.

About us:

The Pankhurst Trust brings together Manchester Women’s Aid and the Pankhurst Centre. We work together to ensure the story of the women who won the vote continues to inspire us all to challenge gender inequality, and to ensure that those suffering from domestic violence and abuse get the confidential help they need.

62 Nelson Street was the home of the Emmeline Pankhurst and her family and was the place where the first meeting of the Women’s Social and Political Union – the movement which became known as the Suffragettes – took place. Saved from demolition by a grass roots campaign in the 1970s and 1980s, the Pankhurst Centre is now the only heritage site in the U.K. dedicated to telling the story of the Pankhurst family and the story of women’s fight for the right to vote.

Manchester Women’s Aid has over 40 years’ experience in providing vital services to survivors of domestic violence and abuse in Manchester, including refuge accommodation, outreach and education services, and specialist services for marginalised groups.

The Pankhurst Trust (Incorporating Manchester Women’s Aid) is a diverse organisation with c31% of our staff coming from BAME and c12% from LGBT communities. We span the generations with c11% of staff being aged 18-24 and c25% aged 55-64. 11% of staff identify as having a disability.

Our staff, volunteers and service users have taken time to reflect on who we are and what we do when we are at our best. This reflection showed that we can proudly claim to be: 

Courageous by challenging inequality, stepping forward and making change

Affirming by supporting and inspiring, paying attention to discover what matters

Generous by sharing our skills, creating energetic positive links, and thriving together

Rooted by being secure in our communities, participating and nurturing a sense of belonging

About the role:

HR Change Manager – 1 role available, 18 months fixed term contract

This role has been assessed and confirmed as open to women only under the Equality Act 2010, schedule 9, part 1

We are very proud of our staff and the work that they do and funders love what we deliver which is why our workforce has doubled over the past 5 years. We recognise that our HR policies and processes have not changed at the same rate as this and so we are looking for an experienced HR Change Manger to manage a review of existing HR culture and processes, making recommendations for long-term change, and to lead on the development of an HR strategy that is fully aligned with our values and which delivers:

• a progressive, agile, dynamic workplace experience and environment which enhances employee engagement and wellbeing
• a strengthening of the skills and confidence of the Senior Management Team
• a HR function that delivers our strategic goals and organisational development priorities
• An increase in equality, diversity and inclusion at all levels

If this is you, please apply today.

Hours of work: 35 hours per week

Salary: £30,000 p.a.

Duration: 18 months from start date

Annual Leave: 25 days plus bank holidays

This role is subject to a DBS check and we seek 2 x references, 1 of whom must be your current employer if applicable.

Application forms should be returned by 08:00 on Monday 7th June 2021. Interviews will be held on, or around, Monday 14th June. If you have not heard from us by the 10th June, then we are sorry but your application has been unsuccessful.

We have an exciting opportunity for a motivated, empathetic and experienced HR professional to work in supportive culture that values collaboration, diversity and empowerment.

Reporting directly to the Head of HR you will advise and support managers and staff on employment law, best practice, and our policies and procedures. You’ll also be responsible for researching new/changing legislation and making recommendations on its implementation.

In this pivotal role, your responsibilities will be varied and will encompass aspects of Employee Relations, Wellbeing, Induction and Recruitment and Learning and Development.

You’ll be a strong communicator with an open and reflective approach, you will have the ability to build and maintain excellent working relationships. You will also have:

• Experience of working in a busy, generalist HR advisory role with experience of advising managers and staff on a range of issues including disciplinary & grievance procedures, objectives setting and wellbeing.
• Experience of supporting managers to implement complex change processes.
• CIPD qualification or equivalent.
• Up to date knowledge of UK employment law.
• CIPD qualification or equivalent.
• Passionate about delivering a quality HR service to support the delivery of organisational strategy.

Evolve HR Consulting is delighted to be supporting a national and international humanitarian and campaigning charity, well-known for being a pioneer in its critical, life-saving work, in its search for a critical role; Operations Manager. This is a unique and exciting time to be joining a team fighting for a cause that has a catastrophic impact on lives in the UK and around the world.

Our client has innovatively led the way in its growing sector for 25 years and is recognised for setting the standard for robust and sustainable partnerships using a model often copied by others and that provides a significant proportion of the Charity’s income.

We’re seeking an ambitious, talented, cause-driven Operations Manager to join our dynamic team. The Operations Manager post is at the heart of everything we do, ensuring our people and systems are enabling us to deliver results that save lives in effective, demonstrable ways. The postholder will quickly gain a working knowledge of the charity and take on key responsibilities vital to our development and management, pitching in where necessary to ensure the charity operates smoothly.

Reporting directly to, and working closely with, the Chief Operating Officer (COO), we are seeking a self-motivated, able individual who can provide dedicated operational support and leadership across our work’s operational delivery.

Key responsibilities:

• Developing our policies, standard operating procedures and systems/infrastructures in line with laws and standards and imbedding them effectively across the charity.
• Working with the COO and other staff to develop the data we capture about our work, to demonstrate outcomes and impact to supporters and funders. Working with the COO to develop and deliver project and service performance reports, undertaking internal auditing of these reports, including financial data, to ensure accuracy.
• Being a CRM system super-user and embedding CRM usage across the charity, taking the lead on data quality entry, training staff on CRM use and answering their queries. Undertaking the Data Protection Officer role.
• Delivering a staff engagement and wellbeing plan across the charity and developing a learning and development programme for staff. Taking the lead on delivering Brake’s HR function, including overseeing our people management system and associated reporting, employment protocols, recruitment administration, new starter inductions and liaising with our external HR adviser on legal matters as required.
• Managing external IT support, system and software suppliers and other contractors, ensuring equipment and systems operate well, within budget, and our assets are logged.
• Building external relationships with contractors that enable us to do more for less, including seeking pro bono help.
• Upkeeping insurance and risk assessment requirements across the charity and delivering on health and safety responsibilities including maintaining our health and safety policies and protocols, delivering regular DSE assessments and completing any necessary risk assessments.

We’re seeking a qualified and experienced HR professional who wants to use their skills and experience to help us tackle the climate emergency and relieve the misery of cold homes.

This is a new role designed to develop, deliver and improve our HR function, expanding our capacity to recruit well and sustain our collaborative culture where staff are encouraged and supported to perform at their best and we collectively achieve outstanding results.

We are looking for a qualified (to CIPD Level 7 or equivalent) HR professional with at least 5 years post qualification work experience, including at least 2 years proved experience in an HR management role.

Are you an HR Advisor / Officer who is looking to develop your career? Or are you a seasoned HR professional looking to move into the charity sector? We are looking for an HR Operations Manager to carry out a crucial role within this dynamic charity. 

THE ROLE

We are looking for a HR Operations Manager to join our HR team! You will be:

• Be responsible for the recruitment, development and retention of all
staff across Noah’s Ark Children’s Hospice
• Support the Deputy CEO (DCEO) to ensure the charity’s people practices
are fair and compliant with HR legislation as well as the practice norms
within the hospice sector
• Produce and administer all HR people related processes
• Produce timely and accurate Management Information
• Work with and seek from Peninsula advice and guidance on all aspects of
Human Resources
• Support the DCEO to achieve Investors in People status
• Support the DCEO to ensure Noah’s Ark has the necessary capacity, capability,
systems and processes in place to deliver Board level HR and people priorities .

THE PERSON
 

• This role would suit someone currently at Advisor or Officer level who is looking to
develop their career by taking on the supervision of a more junior employee as well as
being the most senior HR person within the charity. Or alternatively a seasoned HR
professional looking to move into the charity sector.
• It is intended that with suitable development and learning over time, this individual will
assume more of the lead responsibility in HR from the Deputy CEO.

Carers UK is at an exciting and fast paced time in its development with ambitious plans for the future. We are seeking to expand our Human Resources facility to provide a wide range of services to ensure the effective and efficient co-ordination of the organisation’s human resources at both a strategic and an operational level.

About you

You will be an experienced HR professional with a proven record of staff recruitment, development and support and a thorough working knowledge of employment legislation and associated protocol.

About the role 

We are seeking to recruit a part-time HR Manager to provide a wide range of HR support at Carers UK.  This is a stand-alone role and the successful candidate will have had experience in the whole spectrum of the HR function from administration to change management and policy development.  They will also have a strong working knowledge of employment law and be able to build relationships across the whole organisation.

This is an excellent opportunity for someone who enjoys working in a fast paced organisation that makes decisions and moves quickly but cares about is employees.  You will be a CIPD member, have experience in a stand-alone role and be a great communicator. Experience of developing and delivering a staff development programme would be a great advantage

About us

Carers UK is the leading national charity, supporting, advocating for and connecting unpaid carers across the UK.

With over 6.5 million unpaid carers in the UK and 6,000 individuals becoming a carer every day the need to support them is growing and urgent. Unpaid carers save the country an estimated £530 million each day and are vital to the friends and family members they support, as well as to the wider community.

COVID-19 has dramatically affected carers across the country. Our recent polling suggests that the figure for unpaid carers could now be as high as 13.6 million, with 4.5 million people starting to care overnight due to the impact on coronavirus on services and individuals.

The closing date for applications is Thursday 20 May 5pm

First interviews will be held Thursday 3 June 

Senior HR Business Partner (Acting Head of HR)

Full Time 37.5 hours per week 

London, Birmingham or Manchester

£50,000 per annum (plus £3,000 London Weighting if applicable) 

Who we are looking for 

We are a growing national charity supporting leaders working in some of our most challenging schools.

We're looking for a curious and analytical senior HR professional to join our HR team as Senior HR Business Partner (Acting Head of HR) on a 12-14 month FTC (maternity cover). This an exciting role, responsible for providing high quality operational and strategic support and advice across the organisation.

The post holder is also responsible for supporting the Senior Leadership Team in their efforts to promote a positive organisational culture, with a particular focus on equality, diversity and inclusion. This is fantastic opportunity to work with managers and employees at all levels to ensure effective people management, at a particularly significant point in the charity's evolution.

Based in either our Birmingham, London or Manchester office, and reporting to the CEO, you’ll provide advice on a wide range of HR issues as required, including support for organisational change. You will work closely with the HR Business Partner and Ambition’s Leadership Team on continuous service improvements, develop and optimise policies, processes and procedures that are compliant with current employment law and aligned with Ambition’s mission.

The role is varied and complex, and will require skilled communicator with an ability to listen and understand the needs and motivations of others in order to offer appropriate support and challenge. It is essential that you are an experienced HR Generalist with experience of managing complex employee relation issues and desirable that you hold a CIPD level 7 qualification. You must be a team player, comfortable working in creative ways with minimal supervision, and enjoy the challenge of a fast moving, highly mission-driven culture.

Who are Ambition Institute? 

Ambition Institute has one purpose: to help educators serving children from disadvantaged backgrounds to keep getting better. With our new organisation, and more than ten years of collective experience in working with educators at all levels, we believe that exciting opportunities lie ahead. We are a graduate school for educators, and we apply academic rigour to our learning design, drawing on frontline insights from schools into what works in practice. Our programmes leverage the latest evidence from international experts, which means we think carefully about what is taught, how, and in what sequence. We work collaboratively to enable school improvement for the benefit of pupils, particularly those from disadvantaged backgrounds.

Our offer 

We are happy to announce that we will be able to offer you:

• Agile working culture, so you can control how you work.
• Staff affinity networks that help keep equality, diversity and inclusion at the heart of our work.
• Enhanced maternity pay after a year’s service.
• Shared parental leave package.
• Access to free, confidential 24/7 wellbeing and support line.
• Professional development offer for all staff.
• 25 days’ annual leave + bank holidays.
• Employer pension contribution of 11% (10% pension plus 1% national insurance rebate).
• Interest free season ticket / bike loans

How to apply 

All applications must be received by the closing date, 9am on 26th May 2021. Interviews are expected to take place week commencing 31 May 2021.

To apply for this role, or any of our other vacancies or for any questions or queries please visit our website. 

Equality and diversity matter to us. If you think you’d be suited to one of our roles we’d love to hear from you regardless of age, disability status, ethnicity, gender, religion or sexuality. 

My client, a leading national Charity is now urgently seeking an experienced HR Transformation Business Analyst for a 6 month assignment.

As HR Transformation Business Analyst you will work as part of the existing HR Transformation team to drive changes and improvements in service delivery through the implementation of a new HR technology solution and optimisation of the core HR processes this will support.

As HR Transformation Business Analyst you will engage directly with the business to understand needs and translate this into process design, whilst also working closely with the software provider to create workflows and solutions as part of the configuration and implementation of the new HRIS solution.

To be considered you will require the following:

• An in-depth understanding of strategic and operational Human Resources, gained from working within the function and/or on HR change projects
• The ability to identify process improvements and design best practice HR processes at a detailed level from a ‘user experience’ perspective
• Experience of documenting HR processes in a consistent and clear way, using established templates and methodologies
• Experience of implementing and using HR technology to enable the optimisation of HR processes and service delivery
• Experience of facilitating workshops/ discussions with key stakeholders and analysing the output to problem solve or co-design
• Good understanding of the planning, management and governance of projects
• Knowledge of agile/lean concepts such as kanban, scrums/sprints, and minimum viable products would be desirable

Nightingale Hammerson is a leading specialist in residential care that has been serving the Jewish community for over 180 years.

We offer world-class holistic care in a safe, stimulating environment at Nightingale House in Clapham and Hammerson House in East Finchley.

Our individually tailored service offers a ‘home from home’ – with kind, compassionate residential, nursing, dementia, respite and end-of-life care.

We are currently recruiting for Senior HR Advisor to be mainly based at Nightingale House, South London, and will require some travel to Hammerson House in Hampstead Garden Suburb.

Do you think you have the skills and values to work for us? If you have Compassion, Respect, Excellence, Dignity, Integrity and Teamwork we would like to hear from you. In return we offer a competitive salary and a wide range of staff benefits which includes excellent development opportunities.

To apply you will have experience working as an HR Advisor. Applications from any sector are encourgaged and although not essential, within the care or education sector would be beneficial.

Interviews will be held as soon as possible and therefore early applications are encourgaged.

Part-time, (0.8 FTE) Permanent

Learning and Work Institute is a small independent policy, research and development organisation dedicated to lifelong learning, full employment and inclusion. We research what works, influence policy, develop new ways of thinking, and help implement new approaches. Our vision is for a prosperous and fair society in which learning and work provide opportunities for everyone to realise their potential and ambitions throughout life.

As a Silver Investors in People award holder, L&W is committed to building a great place to work. This is a new, exciting role created to support our part-time Head of HR. It is perfect for an individual with solid HR generalist support experience wanting career progression in HR. We are looking for an enthusiastic, self-motivated and highly organised HR practitioner, ideally CIPD level 5 (minimum CIPD level 3). This busy and varied role provides support for end-to-end recruitment; induction; HR administration across the entire employee lifecycle and ER advisory work, supported by the Head of HR.

This role requires a proactive and creative problem solver who is approachable and passionate about people. You will be an excellent and confident communicator with the ability to multi-task and interact with colleagues at all levels. Using your initiative, demonstrating good judgement and prioritising will be your key strengths. Ideally, you seek to use technology to improve HR process efficiency and you enjoy building good relationships with line managers and colleagues.

This is a broad developmental role. You will be committed to carrying out your duties with integrity and confidentiality, and to expanding your knowledge of employment legislation. You will have good knowledge of MS Office (Word, Excel, PowerPoint); Office 365, MS Teams, Zoom and HR systems.

In return, you will be supported by an experienced Head of HR who enjoys developing and motivating HR staff to reach their full potential. You will have the opportunity to shape this role from the outset with the scope to develop your HR advisory skills and continuously improve recruitment and HR processes. The Head of HR will involve and develop you on the job to support strategic HR projects; staff engagement, complex ER cases and guidance / training for line managers and staff.

This role will be based in our London office (Vauxhall). We are currently working from home and envisage hybrid working once restrictions lift with a mix of office and homeworking. Ideally, the postholder will work Monday to Friday (0.8 FTE).

As an employer, we offer a competitive salary, 25 days holiday plus 8 bank holidays and 6 grace days (pro-rata); a generous pension scheme and various other staff benefits. We are committed to equality and diversity to reflect L&W’s mission and values. We encourage applications from all under-represented groups in society.

If you have the skills and abilities required for this role, please apply today.

Closing date for applications is at 12pm on Monday 24 May 2021

Interviews will be held remotely via Zoom on Tuesday 8 June / Wednesday 9 June 2021