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Closing today at 23:30
Prospectus, London (Hybrid)
£26.30 per hour (+ holiday)
Posted 1 week ago
Westway Trust, London (On-site)
£7,296 per year
Are you an experienced Teacher?
Posted 1 week ago

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Guy's and St Thomas' Foundation, London (Hybrid)
£33,000 - £36,000 per year
Posted 1 week ago
Guy's and St Thomas' Foundation, London (Hybrid)
£73,000 - £80,000 per year
Posted 1 week ago
The Winchester Project, London (On-site)
£28,000 - £30,000 per year
We seek an experienced individual to play a vital role in ensuring smooth day-to-day operations across The Winch and front of house.
Posted 1 week ago Apply Now
TPP Recruitment, Chancery Lane (Hybrid)
£31500 per annum
Posted 1 week ago Apply Now
TPP Recruitment, Remote
£45600 - £48000 per annum
Posted 1 week ago Apply Now
Closing in 7 days
Royal British Legion, London (On-site)
£34,162 per annum (Inclusive of London Supplement)
Posted 1 week ago
The American School in London, London (On-site)
£39,900 - £81,540 per year
Deliver a science curriculum to MS students in an engaging, stimulating and effective manner, using varied instructional strategies.
Posted 1 week ago Apply Now
Page 41 of 69
Prospectus
London, Greater London (Hybrid) 9.97 miles
£26.30 per hour (+ holiday)
Full-time
Temporary (3 months)
Job description

Executive Assistant
Salary: £26.30 per hour, plus holiday pay (£48,000 equivalent)
Contract: Full-time (35 hours per week), 3 month temporary contract
Location: Central London
Start Date: ASAP

We are delighted to be supporting a world-leading higher education institution in their search for an Executive Assistant to join a high-performing Executive Education division. This is an exciting opportunity for an experienced Executive Assistant who thrives in a fast-paced environment and enjoys supporting senior leaders with complex operational and strategic priorities.

Working closely with Executive Directors and senior stakeholders, you will provide exceptional administrative, operational and project support, helping to drive the successful delivery of departmental objectives. This role requires outstanding organisational skills, sound judgement, discretion and the ability to build trusted relationships across a wide range of internal and external stakeholders.

Key Responsibilities:
Executive Support

  • Managing complex and constantly changing diaries, ensuring priorities are effectively coordinated and conflicts resolved.
  • Coordinating domestic and international travel arrangements, accommodation, itineraries and related logistics.
  • Acting as a gatekeeper and key point of contact for senior leaders, managing communications and stakeholder engagement professionally.
  • Managing executive and team inboxes, responding to queries and escalating issues where appropriate.

Operations & Coordination

  • Supporting the smooth day-to-day running of the department, including meetings, office operations and administrative processes.
  • Organising meetings, workshops, events and presentations, including venue booking, AV requirements, catering and logistics.
  • Preparing agendas, taking minutes and monitoring the completion of actions.
  • Processing expenses, purchase orders and departmental expenditure in line with organisational policies.

Project & Strategic Support

  • Providing project coordination support across key departmental initiatives and high-profile events.
  • Maintaining project trackers and monitoring progress against deadlines and deliverables.
  • Supporting the production of reports, presentations, briefing papers and other documentation for senior leadership.
  • Assisting with research, analysis and information gathering to support decision-making.

Relationship & Stakeholder Management

  • Building strong working relationships with senior stakeholders internally and externally.
  • Collaborating across departments to ensure effective communication and delivery of activities.
  • Acting as a trusted point of contact and providing continuity of support across the wider leadership team where required.

Continuous Improvement

  • Reviewing systems, processes and ways of working to identify opportunities for improvement and increased efficiency.
  • Supporting change initiatives and contributing to a culture of continuous improvement.

Key Requirements:

  • Significant Executive Assistant or senior administrative experience supporting senior leaders or executives.
  • Proven experience managing complex diaries, travel arrangements and high-level stakeholder relationships.
  • Outstanding organisational skills with the ability to manage multiple priorities simultaneously.
  • Excellent written and verbal communication skills.
  • Strong project coordination experience and a proactive, solution-focused approach.
  • The ability to handle sensitive and confidential information with professionalism and discretion.
  • Advanced Microsoft Office skills, including Outlook, Word, PowerPoint and Excel.

If you're excited by the opportunity to support senior leadership within a globally recognised academic organisation and contribute to a dynamic and high-performing team, we'd love to hear from you.

CVs will be reviewed on a rolling basis so early applications are strongly encouraged to avoid missing out. If you're interested, please apply ASAP with your CV in Word format.

At Prospectus, we are committed to supporting you throughout your application journey. We welcome applicants from all backgrounds and do not discriminate based on age, gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity.

Organisation
Prospectus View profile Organisation type Recruitment Agency Company size 101 - 500
Posted on: 02 July 2026
Closing date: 10 July 2026 at 23:30
Job ref: 195285
Tags: Administration, Education, University, Governance / Management