Island House is a registered charity and local community centre delivering projects to serve communities on the Isle of Dogs and across Tower Hamlets and we are looking for someone who will provide the administrative hub for our Community Parents Project. The successful candidate will be passionate about working relationally and building empowering support networks for vulnerable parents and have proven proficiency in MS Office tools and complex database systems. Full training, including use of the Salesforce, will be offered.

Full details about the charity and the project, together with the job description and person specification, are available on our website.

Applications by 4pm Tuesday 29th October 2019 with interviews on Wednesday 6th November.

We are currently looking to recruit one or more positive, highly organised and pro-active individuals to join our Wales Team, to play a key role in the smooth running of the organisation.

Wales Administrator
Salary: £20,541 pro rata based on 37.5 hour week.
Hours: Up to 22.5 hours (three days) per week, potential to combine with Wales Communications Worker role also being recruited to be full time (37.5hrs).

Wales Communications Worker
Salary: £23,342 pro rata based on 37.5 hour week.
Hours: Up to 22.5 hours (three days) per week, potential to combine with Wales Administrator role also being recruited to be full time (37.5hrs).

Location (both posts): Offices based in Cardiff, Newtown, Bangor, Bristol.  Other locations considered however travel to one office would be needed every Tuesday.  This post will require occasional travel throughout Wales, to Bristol and other parts of the UK.

Contract: Fixed Term to 31st March 2020 (with funding extension being sought). This post is part-funded by the Welsh Government Rural Communities – Rural Development Programme 2014-2020, which is funded by the Welsh Government and the European Union.

Summary: 
Following the departure of our full-time, Cardiff based Wales Administrator, we have chosen to recruit two part time roles to better reflect our current needs. We are in the final 6 months of project delivery and are moving into a phase of exit strategy and evaluation, so will be looking for support to deliver events (pre, during and post event publicity and admin) and to communicate our project outcomes (supporting facilitation of evaluation, creation of case studies, publicity).  There will be a degree of support delivered through face to face contact with community groups and partner organisations.

About Us: 
Social Farms & Gardens provides support and a national voice for a broad spectrum of initiatives, which are united by one thing – they use land-based activities to benefit individuals and communities.

The successful candidates will:

• Be flexible, adaptable with excellent time management skills.
• Have excellent attention to detail.
• Be positive, have lots of initiative and a can-do attitude.
• Be calm and have the ability to work effectively under pressure.
• Confident in making decisions.
• Be an excellent communicator.
• Understand how to work effectively with a remote team.

Closing date: Midday Monday 21st October 
Interviews: Tuesday 29th October, Cardiff

Gweinyddwr Cymru a Gweithiwr Cyfathrebu Cymru

Rydym ni wrthi’n chwilio am un neu fwy o unigolion cadarnhaol, hynod drefnus a rhagweithiol i ymuno â Thîm Cymru a chwarae rôl allweddol mewn rhedeg y sefydliad yn llyfn.

Gweinyddwr Cymru
Cyflog: £20,541 pro rata ar sail 37.5 awr yr wythnos
Oriau: Hyd at 22.5 awr (3 diwrnod) yr wythnos, â’r potensial i gyfuno â rôl Gweithiwr Cyfathrebu Cymru rydym ni hefyd yn recriwtio ar ei gyfer, i fod yn amser llawn (37.5 awr).

Gweithiwr Cyfathrebu Cymru
Cyflog: £23,342 pro rata ar sail 37.5 awr yr wythnos
Oriau: Hyd at 22.5 awr (3 diwrnod) yr wythnos, â’r potensial i gyfuno â rôl Gweinyddwr Cymru rydym ni hefyd yn recriwtio ar ei gyfer, i fod yn amser llawn (37.5 awr).

Lleoliad (y ddwy swydd): Mae’r swyddfeydd wedi’u lleoli yng Nghaerdydd, y Drenewydd, Bangor a Bryste. Caiff lleoliadau eraill eu hystyried, fodd bynnag, byddai angen teithio i un o’r swyddfeydd bob dydd Mawrth. Yn achlysurol, bydd angen i ddeiliad y swydd deithio ledled Cymru, i Fryste a rhannau eraill o’r DU.  

Contract: Tymor penodol hyd at 31 Mawrth 2020 (rydym yn ceisio estyniad i’r cyllid). Caiff y swydd ei hariannu’n rhannol gan Gymunedau Gwledig Llywodraeth Cymru - Rhaglen Datblygu Gwledig 2014-2020, a ariennir gan Lywodraeth Cymru a’r Undeb Ewropeaidd.  

Crynodeb: 
Yn dilyn ymadawiad ein Gweinyddwr Cymru amser llawn yng Nghaerdydd, rydym ni wedi dewis recriwtio dwy rôl ran-amser i adlewyrchu ein hanghenion presennol yn well. Rydym ni wedi cyrraedd 6 mis olaf cyflwyno’r prosiect ac yn symud ymlaen i’r cam strategaeth ymadael a gwerthuso, felly byddwn ni’n chwilio am gefnogaeth i gyflwyno digwyddiadau (cyhoeddusrwydd a gwaith gweinyddol cyn, yn ystod ac ar ôl y digwyddiadau) a chyfleu canlyniadau ein prosiect (cefnogi hwyluso gwerthuso, creu astudiaethau achos, cyhoeddusrwydd).  Caiff ychydig o gefnogaeth ei chyflwyno trwy gysylltiad wyneb yn wyneb â grwpiau cymunedol a sefydliadau partner.

Amdanom ni: 
Mae Ffermydd a Gerddi Cymunedol yn darparu cymorth a llais cenedlaethol ar gyfer ystod eang o fentrau, sy’n cael eu huno gan un peth - maent yn defnyddio gweithgareddau seiliedig ar dir er budd unigolion a chymunedau.

Bydd yr ymgeisydd llwyddiannus yn:

• Hyblyg, addasadwy, gyda sgiliau rheoli amser ardderchog.
• Meddu ar y gallu i roi sylw i fanylder.
• Cadarnhaol, gyda llawer o fenter ac agwedd hyderus.
• Tawel, a’r gallu i weithio’n effeithiol o dan bwysau.
• Hyderus wrth wneud penderfyniadau.
• Cyfathrebwr ardderchog.
• Deall sut i weithio’n effeithiol gyda thîm o bell.

Dyddiad cau: Canol dydd, dydd Llun, 21 Hydref
Cyfweliadau: Dydd Mawrth, 29 Hydref, Caerdydd

TO APPLY AND FOR MORE INFORMATION:

If you would like to find out more about this position and to apply, please click the button to be directed to our website where you can download the job pack and application form.

No agencies please.

The Mayor’s Fund for London is an independent charity, championing social mobility for young Londoners from low-income backgrounds. We believe that all young people, regardless of their starting point in life, should be able to thrive in their community, forge fulfilling careers and are able to take advantage of the outstanding opportunities that London has to offer.

Our work raises awareness of the barriers facing young Londoners, promotes the activities which best increases their opportunities and brings together the partnerships to make a measurable impact on young Londoners’ lives. In 2018, we supported over 35,000 young Londoners aged 4-24 across all 33 boroughs working in partnership with 427 schools, 110 community organisations and 94 employers, charities, social enterprises, and local authorities. The Mayor of London, Sadiq Khan, is our patron. 

Purpose of the role

The Executive Support Officer is a pivotal role within the Mayor’s Fund for London.  The job holder will be responsible for the smooth operation of the executive functions of the charity, including support for governance (board and subcommittees), some HR functions (such as inductions), office management, plus team diary support.  The successful candidate is likely to have significant experience in supporting administration functions in a busy working environment, able to liaise confidently at a senior level and to have a proactive and problem solving mindset.

Although experience within a charity environment is not essential, interest and empathy in the Mayor’s Fund work would be an advantage.

How to apply

Please apply online sending in a covering letter and your CV. The Mayor's Fund for London is an equal opportunities employer and we welcome applications from everyone. The Equal Opportunities form is voluntary but the information we collect here is very useful to us as it helps us to make sure that we are an inclusive employer and to find out if our workforce is diverse.

Unfortunately due to the large volumes of interest the charity receives, we are not able to respond to all applicants who are unsuccessful at the application stage

Operations and Office Manager job paying £35000 per annum on a Permanent basis

Your new company
Your new company is a global peer-based organisation that seeks to promote the health and defend the rights of people who use drugs

Your new role
The Operations and Office Manager will be responsible for facilitating the smooth functioning of the administrative and financial operations. You will be Providing the Executive Director with administrative support (including logistics and information management) and responsible for ensuring contracts (donor and sub-grantees) are compliant with internal policies. With the Deputy Director, you would be managing all aspects of the day to day operations of the Secretariat Office (supplies, stationary, and so forth). Financial management will involve Working with the Deputy Director and Finance Officer to prepare the Annual Report and Accounts for the Executive Director and Board's approval and present these at the Annual General Meeting.

What you'll need to succeed
You must be an experienced, established office manager who has a good financial understanding as you will be assisting with audits and compiling financial reports. You must have a good understanding of contracting and governance as you will be assisting the back office with human resources including maintaining staff contracts and monitoring staff annual leave. You must a confident communicator as you will be working closely with the executive and deputy directors. You need to be able to work in a high-pressured environment and be able to face challenges, ensuring tasks get done to a high standard within a timely manner. You must be organised and highly efficient as you will be responsible for developing on the day to day running and operations of the office.

What you'll get in return
You will get the chance to work at a rewarding salary whilst playing an important part in contributing towards bettering individual lives. This is a great opportunity to take on a challenging role which will ultimately allow you to develop on and pick up on new skills.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found on our website.

Traffic is now looking for two experienced project administrators to support their partnerships. This is an exciting opportunity to join the leading non-governmental organization working globally on trade in wild animals and plants in the context of both biodiversity conservation and sustainable development.   These roles will support projects for which TRAFFIC has financial and reporting responsibilities and will have overall responsibility for ensuring the consistent and efficient administration of the projects to ensure adherence to financial and project management reporting requirement.

The candidate must have proven experience of project administration. Experience with budgeting, contracting, donor/project reporting and working with financial reports is essential. The role holder must be a good team player, good at meeting tight deadlines and willing to work on their own initiative.

Applicants must have the right to work in the UK to be eligible to apply.  

For further information, specifications and how to apply, please click here.

Deadline for applications: 27 October 2019

PMO Officer

You will join us as a PMO Officer responsible for supporting the PMO Manager in coordinating, tracking and monitoring delivery of a portfolio of projects and activities across the business.

PMO Officer Responsibilities:

The PMO Officer will be working with Performance, Change, PMO and Project Managers to ensure development and maintenance of plans, reports and other documentation. The post holder will be supporting the development and maintaining all PMO, Performance and Change management products in order to provide robust assurance and quality control in line with RNIB standard practices.

The post holder will report into the PMO Manager helping to develop and grow the strategic PMO function into a ‘Centre of Excellence’ providing support to projects as needed, contributing to the continuous development of the PMO, embedding P3M and Change disciplines and ways of working across the business.

PMO Officer Requirements:

You will have previous experience of project support / administrative support in a project environment. You will be committed to developing skills and knowledge in this area working with and supporting colleagues to help develop the PMO. Based in London, Peterborough or Birmingham, the post may involve some travelling to other locations throughout the UK.

About RNIB Royal National Institute of Blind People:

To enable us to achieve the RNIB’s vision of ‘a world where there are no barriers to people with sight loss’ it is critical that we deliver the 2019-20 Business Plans, RNIB Strategic Priorities and ultimately our Target State ambitions. You could be key to our success in delivering this through helping to support the way that the RNIB manages the development, prioritisation, tracking and delivery of its Project Portfolio.

We’re the Royal National Institute of Blind People (RNIB) and we’re here for everyone affected by sight loss. Working for us means working for one of the UK’s biggest charities, supporting almost two million people living with sight loss in the UK.

RNIB is committed to being led by our customers (blind and partially sighted people), and one of the ways we do this is through active involvement and engagement in many of our work activities, including the recruitment of new members of staff.

Please be aware that blind and partially sighted volunteers may be involved in the recruitment and selection process for this vacancy; including reviewing job applications and CV’s, shortlisting and interviews and selection tests.

RNIB is committed to being an Equal Opportunities organisation and we welcome applications from people with sight loss.

Location: Peterborough, PE1 1TN

Job type: Full Time, Permanent, 36 hours per week

Salary: £25,482 per annum

Benefits: 26 days holiday per year (plus bank holidays), which increase with service. Excellent pension schemes, (Flexible Working).

You may have experience of the following: PMO Officer, Project Management Officer, Project Manager, PMO Analyst, Project Support Officer, Administrator, etc.

Ref: 89339

At Consumers International, we thrive when our people thrive. We are currently looking for Executive Office Support to the Director General, to be the supportive force that empowers our senior leadership. The role is perfectly suited to someone who is a proactive problem-solver with exceptional communication skills and meticulous attention to detail.

As Executive Office Support, your key responsibilities will include preparing effective and insightful research on prospective partners, coordinating our Director General’s scheduling and travel requirements, and managing communications between our senior management team and employees throughout the organisation.

This is a 6-month contract/full time

Please note: A detailed covering letter with your CV is an essential part of your application for this role, please read the job description thoroughly and highlight in your letter how your skills and experience match each criteria shown in the person specification.

The job description can be downloaded from this website or Consumers International website

We are looking for an individual to join our charity, New Schools Network, and work in an administrative role on the Academy Ambassadors programme. We support multi academy trusts (MATs) in England by matching senior business leaders into voluntary director roles on their boards.

This is a fantastic opportunity for an experienced administrator brings experience of working in a fast-past, professional and customer-oriented environment. Successful applicants will be articulate, confident, and will thrive on working with multiple stakeholders. We are committed to developing our teams and will provide support to enable you to quickly perform in role.

We can offer you a wide range of interesting and varied activities. You will actively participate in the full recruitment cycle, such as:-

• Customer and candidate liaison (email and phone)
• Diary management using Outlook and Acuity, an online calendar booking system
• Editing job specifications and adding them to our website
• Corresponding with candidates to arrange telephone interviews with our consultants
• Updating our database (Salesforce) to ensure accuracy of information at all times, e.g. with contact information, project status updates
• Sending candidate details to our customers (multi-academy trusts) for review
• Providing administrative support to internal colleagues

New Schools Network is a dynamic, growing charity with a clear mission: by working together, inspirational educationalists and talented business leaders can provide a better future for the next generation. This is a high profile initiative, with the program funded by the Department for Education.

This is an office-based role and we are able to consider flexible working hours. On any given day, you will find us drinking great coffee (!) and snacking on the free fruit that’s delivered to us every week.

We are looking for an individual to join our charity, New Schools Network, and work in an administrative role on the Academy Ambassadors programme. We support multi academy trusts (MATs) in England by matching senior business leaders into voluntary director roles on their boards.

This is a fantastic opportunity for an experienced administrator brings experience of working in a fast-past, professional and customer-oriented environment. Successful applicants will be articulate, confident, and will thrive on working with multiple stakeholders. We are committed to developing our teams and will provide support to enable you to quickly perform in role.

We can offer you a wide range of interesting and varied activities. You will actively participate in the full recruitment cycle, such as:-

• Customer and candidate liaison (email and phone)
• Diary management using Outlook and Acuity, an online calendar booking system
• Editing job specifications and adding them to our website
• Corresponding with candidates to arrange telephone interviews with our consultants
• Updating our database (Salesforce) to ensure accuracy of information at all times, e.g. with contact information, project status updates
• Sending candidate details to our customers (multi-academy trusts) for review
• Providing administrative support to internal colleagues

New Schools Network is a dynamic, growing charity with a clear mission: by working together, inspirational educationalists and talented business leaders can provide a better future for the next generation. This is a high profile initiative, with the program funded by the Department for Education.

This is an office-based role and we are able to consider flexible working hours. On any given day, you will find us drinking great coffee (!) and snacking on the free fruit that’s delivered to us every week.

This post holder will be responsible for providing comprehensive and efficient administrative support to a busy CEO and be the main point of contact within Oxfordshire Mind’s main office.

Executive Assistant and Office Manager
Hours: 37 Hours per week
Salary: £24,799 - £26,999 (SCP 19-23)
Place of work: Osney Mead, Oxford, OX2

Holidays: 28 days per annum, plus bank holidays
Probationary Period: 6 Months
Pension: Auto-enrolment scheme in place

About Oxfordshire Mind 
We’re Mind, the mental health charity. We’re here to make sure anyone with a mental health problem has somewhere to turn for advice and support; in total over 20,000 people in Oxfordshire access our services each year. With one in four people experiencing a mental health problem at some point in their lives, people need Mind more than ever.

Our work includes:

• The Transitional Supported Housing Recovery Service (part of the Oxfordshire Mental Health Partnership).
• The TalkingSpace Plus psychological therapy service in partnership with Oxford Health NHS Foundation Trust.
• The Oxfordshire Mind Wellbeing Service, which is part of both the TalkingSpace Plus and Oxfordshire Mental Health Partnerships and includes:
  • Five Wellbeing Centres throughout the county
  • Public Wellbeing & Information Services
  • Physical Activity and Wellbeing
  • Benefits for Better Mental Health, a welfare benefits advice service
  • Volunteering and Peer Support Opportunities
• Raising awareness and campaigning activity.

We employ over 100 staff and operate in 28 locations around the county.

Purpose of the Job 
The successful candidate will have considerable experience of having supported senior directors and CEOs ideally (but not essentially) in the charity or voluntary sectors.

Key Duties:

• Providing all aspects of administrative support to the CEO.
• Diary Management
• Managing meetings, agendas, memos and presentations
• Electronic and paper filing
• Telephone cover (on a rota basis)
• Incoming and outgoing mail, including monitoring franking costs
• Ordering and distributing office supplies
• Contractor liaison
• Staff management

Closing date: Friday, November 1, 2019
Interview date: Wednesday, November 13, 2019

TO APPLY AND FOR MORE INFORMATION:

If you would like to find out more about this position and to apply, please click the Apply button to be directed to our website. There you can download the job description and application form. 

Oxfordshire Mind is fully committed to the principles and practices of equal opportunity and diversity.

We are a Mindful Employer.

No agencies please.

Have been working in Programme Management for a few years? Do you want to apply your skills and experience in the management of cutting-edge social policy initiatives? With Development Pathways, you can make a real contribution to transforming people’s lives and the changing the global social policy landscape.

We are looking for an experienced Senior Programme Manager to join our Social Policy team.  You will have an opportunity to work with our in-house team of social policy experts in leading the management of our projects across the world.

Position: Senior Programme Manager

Contract: Permanent and full-time

Reporting to: Head of Programmes

Location of Work: Based in the Development Pathways’ office in Orpington, Greater London, United Kingdom, with international travel of up to 3 months per year.

Salary: £35,000 to £45,000 per annum, plus benefits.

About Us

Development Pathways is a leading advisory services organisation in the areas of social protection, social development, poverty and vulnerability analysis, payment systems and financial inclusion, monitoring and evaluation, research and training. We believe that our work must be tailored to the unique political realities of each of the countries we work in. Thus, we focus on evidence-based and context-specific solutions, to social and economic policy challenges facing low- and middle-income countries.  We have a strong track record of delivering high-quality consultancy throughout Africa, Asia, and the Pacific, working alongside governments and international agencies. Thought leadership provided by Pathways experts has also influenced the strategic thinking of bi-lateral and international agencies and the design of social policy globally.

Development Pathways is UK company with a head office in London, UK, and a subsidiary in Nairobi, Kenya. We also have small satellite offices in Malawi, Angola, and Uganda, supporting our programmes there. We currently have 37 staff members, working alongside a global network of trusted consultants. Our offices are located in the Orpington area (Greater London, United Kingdom) and Nairobi (Kenya).

Purpose

The new Senior Programme Manager will lead a dedicated team to ensure effective and efficient management of the Social Policy Unit’s projects worldwide. S/he will work closely with the Social Policy Head of Unit and the Head of Programmes, ensuring our work maintains the high-quality  standards Development Pathways is known for. As Senior Programme Manager, you will also contribute to the strategic direction of an innovative and fast-growing company by helping build stronger systems to keep pace with our growth.

Responsibilities

Social Policy Unit Management

• Coordinate the development of team objectives and the annual plan for the Social Policy Unit, and oversee monitoring and reporting against the annual plan;
• Ensure regular team meetings, and fluid communication within the SP team, and across other technical and management units;
• Ensure that company policies and procedures are effectively implemented;
• Ensure high quality management and oversight of the SP Unit budget allocations and spending, in line with the annual plan.

Project and Financial Management

• Ensure the delivery of all projects within the Social Policy Team within their agreed timeline, budget, scope and to high quality, under the leadership of the Head of Unit;
• Ensure all project management procedures and systems are functioning and effective e.g. contracting and invoicing, and travel and security policies;
• Oversee the financial management of projects within the Social Policy unit including forecasting, and regular reporting on variances;
• Support the Head of Social Policy to ensure that systems for the quality assurance of deliverables are functioning and effective;
• Ensure the filing and archiving of project documentation and support the reporting on all projects, ensuring that the Head of Programmes and Head of Social Policy are adequately informed of progress;
• Help build strong and productive relations with clients and partner organisations, supporting contract negotiation and effective communications on behalf of the Head of Programmes and Head of Social Policy;
• Ensure that consultants are given effective support and develop a strong allegiance to Development Pathways;
• Ensure that the Social Policy team undertakes regular and accurate monthly financial forecasts and expenditure, supervising programme officers and passing information on to the Head of Programmes;
• Oversee risk management processes for the Social Policy Unit;
• Provide oversight and support to field operations teams across all projects.

People Management

• Provide effective line management, advice, support, professional development and mentorship to Programme Officers and Programme Assistants in Social Policy Unit.
• Lead the recruitment and training of new Programme Officers and Administrative Assistants within the Social Policy Team
• Undertake other activities as required.

Person Specification

The Senior Programme Manager must have the following qualifications, skills and competencies:

Essential Qualifications and Skills:

• Undergraduate degree in Management, International Relations, Social Policy or other relevant discipline;
• Seven (7) years of experience in project management, including in different countries or regions, and, preferably for social development programmes;
• 5 years of experience in managing individuals and teams with multiple disciplines and levels of competency, and from varied cultural backgrounds;
• Demonstrable understanding of project cycle management processes;
• Experience in leading and implementing due diligence processes;
• Demonstrable experience in contributing to strategy development and planning;
• Willingness to travel, sometimes at short notice;
• Excellent interpersonal skills;
• Excellent time management skills;
• Excellent computer skills (Microsoft Office);
• Excellent communicator and networker;
• Ability to identify, and understand risks;
• Ability to take initiative;
• Capable of managing competing tasks and working calmly under pressure;
• Capable of working independently.

Desirable:

• PRINCE2, PMP or another project management qualification desirable;
• Masters degree.

Terms of Employment and Benefits

Salary will be assessed during the selection process, to reflect level of experience and qualification. The successful candidate would receive an attractive package of the following:

• Entry into the company pension scheme; 
• Flexible working hours, the core working hours being 10.00 am to 4.30pm, and working from home one day a week;
• 30 days holiday in a year (excluding public/bank holidays);
• Company laptop;
• Group life assurance;

And, upon satisfactory completion of the probationary period of 6 months, access into the company private health insurance scheme.

Equality Statement

Equality and diversity are at the core of Development Pathways’ values. In the selection of our staff, we are committed to gender balance and diversity without distinction as to race, sex or religion, and are inclusive of persons with disabilities: well qualified candidates are strongly encouraged to apply.

Our staff are expected to work collectively and individually to promote a constructive and sensitive approach to others from a variety of backgrounds, where the work of others is valued and respected.

How to apply

We invite interested candidates, who meet the requirements, to email their applications.  Applications must include:

1. A cover letter of up to 2 pages explaining why you are applying for this position, and how your experience and skills meet the requirements of this position;
2. A Curriculum Vitae (maximum of four pages) specifying your qualifications, education and relevant work experience.

If successful, we will expect the names, email addresses and day-time contact numbers of two referees, one of them being your current line manager/supervisor (please do not send this information with your application).

Please also note that this position is only open to those who have the right to reside and work in the UK, so we will expect relevant proof of such, if asked for an interview (please do not send this information with your application).

Applications will be reviewed on a rolling basis and a successful candidate may be selected prior to the closing date. Candidates are encouraged to submit their application as soon as possible.

Shortlisted candidates will be invited to complete an assessment and to participate in an interview.

Operations Officer required to manage all aspects of the administration and to provide support to the Nursing Manager, Head of Fundraising and Trustees as appropriate.

The Operations Officer will be accountable for ensuring that:

- all policies are up-to-date and are managed effectively and that LHNT is compliant with all aspects of governance;

- management/administrative processes are in place.

The Operations Officer will report to the Nursing Manager.

Tasks:

• To develop and manage office software to meet the needs of LHNT including spreadsheets, email processes and databases

• To develop and implement new administrative systems such as record management

• To monitor donations and to manage related correspondence

• To develop an internal communication system and to manage the link between the different functions within LHNT

• To administer LHNT’s payroll

 • To manage the website and ensure that it is up-to-date and that relevant information is stored

• To monitor and record monies raised from collecting tubs and boxes

 • To liaise with LHNT’s external IT and HR resources

• To deal with all external non clinical enquiries 

• To provide a resource to the Chairs of the committees to enhance the effectiveness of meetings

• To manage a risk register

• To manage the administrative budget

• To manage the contacts database.

Education and Qualifications:

Educated to A Level or equivalent.

Experience:

A minimum of three years’ experience of working in an office/administrative environment ideally in the charity sector or public sector including dealing with regulatory matters. Working as part of a team.

Knowledge and Skills :

• Good written and verbal communication skills with the ability to engage with people from different disciplines at all levels
• Proficient in all aspects of IT 
• The ability to develop and monitor filing systems such as record management
•  Knowledge of how to manage policies to ensure that they are up-to-date and compliant
• Good time management and organisational skills

PMO Coordinator

You will join us as a PMO Cost Coordinator supporting the team who will preserve the palace for years to come.

PMO Coordinator Responsibilities:

Supporting the Programme Accountant, you’ll help manage controls for multiple projects that make up the Reservicing Programme.

Your support will be vital to our project managers and budget holders, as you’ll work closely with them to help keep up-to-date cost and budget information.

You’ll review and audit the data you receive, and overseeing the cost processes. Spanning all aspects of cost performance, from purchase orders to change control processes, you’ll help ensure the programme is within budget and on track.

This will include being the main administrator of our cost management tool, as well as developing our budget holder’s ability to use all control tools effectively and efficiently.

And you’ll prepare various reports for the team, contractors and senior stakeholders. Whether preparing month end reports, forecasts or flash project statuses, you’ll aim for accuracy across all you do.

PMO Coordinator Requirements:

With some previous experience in the overseeing, creation and management of budgets, you’ll be looking to expand your skills with a new challenge.

And it is your ability to analyse data and report on variances and trends which will set you apart.

Digitally fluent and, you’ll be confident using various software applications, preferably with experience of using our project cost management platform Aconex.

This, along with exceptional attention to detail means you’ll consistently produce clear and accurate reporting.

You’ll be highly organised and able to juggle a varied workload effectively, balancing priorities to meet multiple, deadlines.

A logical problem solver with good judgement, you can be relied on to take initiative and make decisions.

With good communication skills, you’ll work collaboratively and flexibly with stakeholders and external contractors to build effective relationships, making you an asset to the team.

Location: London

Hours: Full Time, Permanent, 37.5 hours per week

Salary: £25,000 to £28,000 per annum, dependent on experience

Benefits: comprehensive benefits package, a 15% employer contribution pension scheme (with the option for flexibility - to increase contributions or draw down as salary), with training and development, as well as a range of catering and recreational facilities.

Closing date: 23rd October 2019

You may have experience of the following: PMO Coordinator, Customer Service, Project Management, Consultancy, PMO Consultant, Planning, Project Manager, Project Coordinator etc.

Ref: 89644

Are you an experienced international development programme manager? Do you want to apply your skills and experience in the management of cutting-edge social policy initiatives? With Development Pathways, you can make a real contribution to transforming people’s lives and changing the global social policy landscape.

We are looking for an experienced Senior Programme Manager to join our growing team in Kenya.

Position: Senior Programme Manager

Contract: Permanent and full-time

Reporting to: Head of Kenya Office

Location of Work: Based in the Development Pathways’ offices in Nairobi, Kenya, with international travel of up to 3 months per year.

Salary: Competitive salary commensurate with experience, plus benefits

Purpose

We are growing rapidly and now need to further strengthen our project delivery capacity in our Nairobi office by recruiting a Senior Programme Manager.  

The Senior Programme Manager will work with Head of Programmes and the Senior Management Team to shape the design of functional programme delivery systems. S/he will also be required to work closely with the Head of MIS and our dedicated MIS team, to ensure effective and efficient management of our MIS projects worldwide, and maintain the high-quality standards Development Pathways is known for.

This position will also have line management responsibilities.

Responsibilities

Management Information Systems Unit (MIS) Management

• Coordinate the development of team objectives and the annual plan for the Management Information Systems Unit, and oversee monitoring and reporting against the annual plan;
• Ensure regular team meetings, and fluid communication within the MIS team, and across other technical and management units;
• Ensure that company policies and procedures are effectively implemented;
• Ensure high quality management and oversight of the MIS Unit budget allocations and spending, in line with the annual plan.

Project and Financial Management

• Ensure the delivery of all projects within the Management Information Systems Team are within their agreed timeline, budget, scope and to high quality, under the leadership of the Head of MIS;
• Ensure all project management procedures and systems are functioning and effective e.g. contracting and invoicing, and travel and security policies;
• Oversee the financial management of projects within the MIS unit including forecasting, and regular reporting on variances;
• Support the Head of Unit to ensure that systems for the quality assurance of deliverables are functioning and effective;
• Ensure the filing and archiving of project documentation and support the reporting on all projects, ensuring that the Head of Programmes and Head of MIS are adequately informed of progress;
• Help build strong and productive relations with clients and partner organisations, supporting contract negotiation and effective communications on behalf of the Head of Programmes and Head of MIS;
• Ensure that consultants are given effective support and develop a strong allegiance to Development Pathways;
• Ensure that the MIS team undertakes regular and accurate monthly financial forecasts and expenditure, supervising programme officers and passing information on to the Head of Programmes;
• Oversee risk management processes for the Management Information Systems Unit;
• Provide oversight and support to field operations teams across all projects.

People Management

• Provide effective line management, advice, support, professional development and mentorship to Programme Officers and Programme Assistants working in the Management Information Systems Unit;
• Lead the recruitment and training of new Programme Officers and Administrative Assistants within the MIS Team;
• Undertake other activities as required.

Person Specification

The Senior Programme Manager must have the following qualifications, skills and competencies:

Essential Qualifications and Skills:

• Undergraduate degree in Management, Information Technology, Computer Science, Business Management or other relevant discipline;
• Seven (7) years of experience in project management, including in different countries or regions, and, preferably for social development programmes or IT systems;
• 5 years of experience in managing individuals and teams with multiple disciplines and levels of competency, and from varied cultural backgrounds;
• Demonstrable understanding of project cycle management processes;
• Experience in leading and implementing due diligence processes;
• Demonstrable experience in contributing to strategy development and planning;
• Willingness to travel, sometimes at short notice;
• Excellent interpersonal skills;
• Excellent time management skills;
• Excellent computer skills (Microsoft Office);
• Excellent communicator and networker;
• Ability to identify, and understand risks;
• Ability to take initiative;
• Capable of managing completing tasks and working calmly under pressure;
• Capable of working independently.

Desirable:

• PRINCE2, PMP or another project management qualification desirable;
• Masters degree.

About Us

Development Pathways is an international advisory organisation with a strong focus on the development of innovative and effective IT solutions that enhance governments’ capacities to deliver core public services. Since our foundation in 2010, we have worked across Africa and Asia in support of governments seeking to improve their IT systems,  by designing and implementing software solutions, initially in social security but increasingly we are also engaging in supporting education and health service provision.

While the office in Nairobi is a subsidiary of the United Kingdom office, it is where our in-house software development capacity resides. Our particular strength is in the development of electronic management information systems (MISs) that enable governments to manage their public services efficiently and effectively. We have, for example, developed MISs for social security schemes in Ethiopia, Kenya, Liberia, Uganda, Rwanda, Zimbabwe, Malawi, Angola and Uzbekistan and provided high-level advisory services on social security IT in many other countries, including Indonesia, Vietnam, Pakistan, the Seychelles, China, Zambia, Nepal and Tajikistan. Our Principal MIS Specialist – Richard Chirchir – is regarded as a thought leader internationally and in very high demand both in the design of IT systems and as a trainer and speaker. 

The Nairobi office is also the base for supporting Africa operations across all our business functions (social policy and social and economic analysis) and a springboard for implementing and enforcing business development strategies within the region.

As an organisation, we are committed to innovative, progressive and evidence-based social policy and our IT work is firmly embedded within this vision. Across our work, we ensure that we support policies and programmes that are robust, strengthen human rights, promote gender equality, women’s economic empowerment and benefit all members of society, including the most vulnerable.

We are an equal opportunities employer that is strongly committed to diversity and would welcome applications from both women and men, as well as people with disabilities.

Employee Benefits

• Comprehensive medical insurance for the whole family (spouse and children), which includes in and out-patients, dental and optical;
• Group life insurance;
• Company group pension;
• 26 days holidays which excludes public holidays;
• Company laptop.

How to apply

The applicant must have the right to live and work in Kenya.

We invite interested candidates, who meet the requirements, to email their applications.  Applications must include:

1. A cover letter of up to 2 pages explaining why you are applying for this position, and how your qualifications, experience and skills meet the requirements of this position;
2. A Curriculum Vitae (maximum of four pages) specifying your qualifications, education and relevant work experience.
3. Current and expected remuneration.

If you successfully reach the interview stage, we will expect the names, email addresses and day-time contact numbers of two referees, one of them being your current line manager/supervisor and your degree/qualification certificates (please do not send this information with your application).

Applications will be reviewed on a rolling basis and a successful candidate may be selected prior to the closing date. Candidates are encouraged to submit their application as soon as possible. 

Shortlisted candidates will be invited to complete an assessment and to participate in an interview. 

Due to the high number of applications expected, unfortunately, only successful candidates will be contacted.

An animal welfare charity based in Central London are looking for a PA Administrator (part-time). The candidate would need to provide high level secretarial and administrative support to the International Director of Fundraising & Communications and the Heads of Department. This role will also provide occasional administrative support for the rest of the team.
Key responsibilities
Proactively assist in the diary management of the Director in the most efficient manner possible, optimising their time on a daily basis.
Proactively assist the Director and the various Heads of the Fundraising and Communications Department in the fulfilment of routine secretarial and administrative requests.
To be the first point of contact for the Director and the wider department, as required
Manage and develop effective filing systems for storage, archiving in line with departmental needs and GDPR regulations
Manage travel arrangements for the Director and Heads of Department
Assisting in arranging meetings with international colleagues, both via video conference and in person
Managing the logistics of internal and external events where require
Management of Fundraising and Communications information on internal systems including Alfresco and IMS
Providing ad hoc financial support to the department including raising and monitoring POs and processing incoming invoices
Person specification
Proven experience of developing and implementing efficient systems within a team
Experience of working in a fast paced environment
A proven track record of supporting a Director/Team under time pressure and an ability to deliver results
Experience of supporting budget planning and management
Ability to draft clear and concise reports ?
Ability to work on own initiative and as part of the team