Grants programme manager jobs in Birmingham

Kairos Women Working Together (Kairos) was founded in 1999 by a group of women in Coventry who recognised that those facing multiple disadvantages, and therefore most at risk of sexual exploitation, were falling through the cracks of existing services. From grassroots beginnings, Kairos has grown into a respected, feminist led, specialist women’s organisation rooted in the community it serves.

Over the next 5 years, Kairos will strengthen our new Women’s Hub as a safe, accessible, trauma-informed women’s centre delivering best practice responses, expand our services to meet women’s needs, strengthen partnerships, and influence systems so that no woman is left behind.

To do this, Kairos now seeks a strategic and experienced Finance & Impact Lead to join our Senior Leadership Team and drive the financial health and demonstrable impact of our charity.

Reporting to the Chief Executive, you will be the custodian of our financial strategy, compliance, and data integrity. The role involves leading the annual budgeting and forecasting cycles, managing all financial operations—including statutory accounts and audit—and ensuring strong financial controls. A key component is translating complex financial and performance data into clear, compelling impact reports for funders, trustees, and senior leadership.

If you are driven by both financial excellence and purpose-led impact, we encourage you to apply.

Overview of Role                               

Job Title: Finance & Impact Lead

Post Salary: £40,000 per annum

Working hours: 37 hours per week. Will attend quarterly evening meetings of the Board of Trustees.  

Reporting to: Chief Executive

Contract: Permanent 

Location: Kairos Women’s Hub, Old Grammar School, 31 Silver Street, Coventry, CV1 1HP. Hybrid working between office and home. 

*Due to the nature of our work, this post is restricted to female applicants only under Section 9 of the Equality Act 2010.  An enhanced DBS (Disclosure Barring Service) disclosure will be required for this role. 

Overview of Post

The Finance & Impact Lead is a strategic role responsible for ensuring the overall financial health and sustainability, compliance, and demonstrable impact of the charity. A member of the Senior Leadership Team and reporting to the Chief Executive, the role encompasses leading the financial strategy, overseeing the annual budgeting and forecasting cycles, managing all day-to-day financial operations (including statutory accounts, audit, and cashflow), and maintaining strong financial controls. Additionally, this position acts as the custodian of organisational data, focusing on developing systems for data collection, ensuring compliance, and translating complex financial and performance data into clear, compelling reports that demonstrate the charity’s effectiveness and impact to trustees, funders, and senior leadership.

Main Responsibilities

Financial Leadership & Strategy

• Lead the organisation’s financial strategy, ensuring sustainability and alignment with mission and organisational priorities.

• Provide clear, high-level financial insight and modelling to support strategic decision-making. 

• Monitor organisational performance against budget with variance analysis and recommendations.

Planning, Budgeting & Forecasting

• Oversee the annual budgeting cycle and produce accurate forecasts highlighting trends, risks and opportunities.

• Work with the Senior Leadership Team to produce robust budgets, forecasts and narrative insights.

Financial Management, Controls & Reporting

• Produce high-quality accounts and financial analysis to inform decision making.

• Ensure strong financial controls, compliance with statutory obligations and effective cashflow management.

• Lead all year-end processes, statutory accounts and the external audit/examination, ensuring compliance with the requirements of the Charity Commission, Companies House, HMRC and the Pensions Regulator.

• Oversee and manage day to day finance operations, including income processing, expenditure, payroll, banking and cash management. 

• Manage month-end processes, reconciliations and the preparation of quarterly management accounts for Trustees.

Grant, Contract & Fund Management

• Work with the Fundraising and Development Lead to formulate funding bids to maximize sustainable income and to ensure expenses are not double funded.

• Ensure all funders are invoiced promptly and in accordance with contract schedules to support timely receipt of funds and maintain healthy cash flow.

• Provide costings, financial models and value-for-money analysis for bids and contracts.

• Track expenditure against funder requirements, ensuring accurate, timely reporting.

• Oversee the procurement and management of key contracts such as IT, facilities, suppliers and insurance, to ensure efficiency and value. 

Data Stewardship & Evidence Generation

• Act as the custodian of organisational data, ensuring data integrity, completeness and GDPR-compliant processes.

• Develop and maintain data-collection systems that capture financial, operational, outcomes and impact information.

• Work with the services leads to gather high-quality quantitative and qualitative data that reflects women’s experiences.

Impact Reporting & Insight

• Produce clear, compelling financial, performance and impact reports for senior leadership, trustees, funders and commissioners.

• Translate complex data into meaningful insights that demonstrate organisational impact, effectiveness and growth.

• Support strategic planning and funding bids with evidence-based insight and scenario analysis.

Person Specification 

Qualifications

• Professionally qualified accountant (CCAB body such as CIPFA/ACCA/CIMA) or equivalent, with evidence of CPD.

• Additional training or experience in impact measurement, ESG, or sustainability reporting desirable.

Experience

• Significant experience in charity finance, including management accounting, budgeting, and SORP-compliant reporting.

• Demonstrable experience of KPI-based reporting and funding compliance.

• Experience in impact measurement and/or ESG reporting in the charity or social enterprise sector desirable

• Experience leading audits, preparing statutory accounts, and managing Gift Aid and VAT for charities.

• Track record of improving financial controls and processes.

• Experience with finance systems (e.g. Quickbooks) and data integration.

Knowledge & Skills

• In-depth knowledge of Charities SORP (FRS 102), fund accounting, and charity sector regulations.

• Strong understanding of impact measurement frameworks (e.g. Theory of Change, Social Return on Investment, ESG standards).

• Advanced analytical skills, including financial modelling and impact analysis.

• Excellent communication skills, with the ability to present complex information clearly to non-finance audiences.

• High proficiency in Excel and business intelligence tools such as Microsoft Power BI

Values & Behaviours

• Mission-driven, collaborative, and committed to Kairos’s values.

• High integrity, professional scepticism, and a continuous improvement mindset.

• Commitment to Kairos’s values and ethos.

Other

• Willingness to work flexibly.

• Unrestricted right to work in the UK

To apply, please complete an application form or if you prefer send your CV with a cover letter setting out how you meet our role requirements.

We're keen to interview great candidates as soon as possible. Interviews may be held as applications come in, and we reserve the right to close the advert early, so please don't wait - apply now!