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College Administrator
Job Title
College Administrator
Department
Business Operations
Responsible to
Head of College
Contract Type
Term Time Only + 2 Weeks (permanent, part-year contract)
Hours of Work
9 - 4:30 pm
Salary
£26,754- £34, 497 FTE.
Pro rata salary for 41 weeks (39+2) £23,640 - £30,481
Location
Salford/ Holyoake House Manchester
Job Purpose
To provide a comprehensive and efficient administrative service to the college, with particular responsibility for the coordination of examinations and accreditation of administration. The postholder will act as the main point of contact for the examination board(s) and will liaise closely with the Local Authority on matters relating to V10 submissions and funding arrangements for learners with additional needs, ensuring the college meets its statutory and contractual reporting obligations.
Contract and Working Pattern
Term time only, plus an additional two weeks to support pre-term preparation and post-term completion of administrative and examinations work (e.g. results processing, enrolment preparation).
Exact working weeks to be confirmed annually in line with the college's published term dates, and the two additional weeks agreed with the line manager.
Some flexibility around working hours may be required during college events and open days.
Key Responsibilities
1. General College Administration
Provide day-to-day administrative support across the college, including correspondence, filing, data entry, and record-keeping.
Maintain accurate and up-to-date student records on the college's Management Information System (MIS).
Act as a point of contact for students, parents/carers, staff and visitors, responding to queries professionally and promptly.
Support the organisation of college events, meetings and open days, including room bookings, minute-taking and distribution of papers.
Order, monitor and maintain office supplies and administrative resources as required.
Support other college teams as required during peak periods (e.g. enrolment, induction).
Coordinate applications for learner bursaries and free school meals, ensuring eligible learners are identified and supported through the application process in a timely and accurate manner.
Liaise with relevant staff and external agencies to maintain up-to-date records and ensure compliance with funding and reporting requirements
Oversee and provide mentorship to the Business Administrative apprentice and Office support worker
2. Examinations and Accreditation Administration
Coordinate the administration of internal and external accredited courses, tests and assessments in line with awarding body regulations and the college's examinations policy.
Maintain accurate examination entry data, including candidate registration, entries, withdrawals and amendments within awarding body deadlines
Process and distribute examination results, certificates and related documentation to learners and relevant staff.
Support the coordination of access arrangements and reasonable adjustments for learners, in line with awarding body and Joint Council for Qualifications (JCQ) requirements.
Maintain accurate records to support internal and external quality assurance, moderation, and accreditation processes.
Assist with the preparation of evidence and documentation for accreditation of visits, audits, and inspections.
3. Liaison with the Examination Board
Act as the college's day-to-day administrative contact with the relevant examination board(s), including submission of entries, amendments and results of queries.
Monitor examination board for correspondence, circulars and deadline updates, and communicate relevant changes to teaching and management staff.
Coordinate the submission of non-exam assessment and moderation samples in line with examination board requirements.
Support the resolution of any queries, discrepancies or appeals relating to examination entries or results.
4. Liaison with the Local Authority
Liaise with the Local Authority regarding funding submissions and associated data returns, ensuring accuracy and adherence to reporting deadlines.
Support the collation and submission of information required for the funding of learners with Education, Health and Care Plans (EHCPs) and other additional needs, including high needs/top-up funding claims.
Maintain accurate records of additional needs funding allocations, reviews and Local Authority correspondence for individual learners.
Work closely with the SENCO/Head of College to ensure funding documentation reflects learners' current needs and provision.
Act as an administrative point of contact for Local Authority officers on funding, placement and review queries, escalating to Head of College as appropriate.
Support annual reviews and audits relating to additional needs of funding, ensuring evidence files are complete and accessible.
5. Health, Safety and Safeguarding
Help maintain a safe, healthy and secure working and learning environment for staff, visitors and interns/work placement learners, in line with the college's health and safety policy.
Act in accordance with the college's safeguarding and child protection policy at all times, treating safeguarding as everyone's responsibility.
Support the safeguarding of interns, work placement learners and other students on college premises or external placements, including maintaining accurate placement, DBS, and induction records.
Recognise and respond appropriately to signs that an intern may be at risk of harm, escalating concerns promptly to the Designated Safeguarding Lead (DSL) in line with the college's procedures.
Contribute to a positive, respectful, and inclusive working culture that safeguards the wellbeing of all learners, interns, and colleagues.
Person Specification
Essential
Good general education, including GCSE (or equivalent) in English and Mathematics at grade C/4 or above.
Proven administrative experience, ideally within a school, college or education setting.
Experience of, or willingness to quickly learn, examinations, administration processes and awarding body systems.
Excellent organisational skills with the ability to manage competing deadlines and maintain accuracy under pressure.
Strong written and verbal communication skills, with the confidence to liaise professionally with external bodies (examination boards, Local Authority).
Competent user of Microsoft Office and Management Information Systems (MIS).
High level of accuracy and attention to detail, particularly with data handling and record-keeping.
Understanding and commitment to, safeguarding and confidentiality in an education setting.
Desirable
Experience of examinations of administration and awarding body portals (e.g. entries, results, access arrangements).
Knowledge of Local Authority funding processes for learners with SEND, including EHCP top-up/high needs funding.
Experience of working with an Examinations Officer or awarding body directly.
Relevant administrative or examinations qualification (e.g. Certificate in Education Administration, JCQ Examinations Officer training).
Other Requirements
This post is subject to an Enhanced DBS check and satisfactory references.
The postholder will be required to work flexibly during registration and External Quality Assurance Visits, which may occasionally fall close to term boundaries.
Commitment to ongoing professional development, including attendance at relevant examination board and Local Authority training/updates.
The client requests no contact from agencies or media sales.
Are you a strategic and decisive fundraising leader ready to use your skills and talents so that everyone can know Jesus through the Bible?
At Wycliffe Bible Translators, growth is accelerating, with individual giving up 36% and legacy pledgers doubling to 440 over the last three years. This means supporting more Bible translators, growing local churches, and transforming lives. Remarkably, more Bibles have been translated in the past 30 years than in the previous 2,000. Yet, 1 in 5 people worldwide remain underserved without God’s word in their language. We have ambitious plans to exponentially expand individual giving from £1.35m to £5.6m by 2032, built on strong foundations, team enthusiasm, and expert agency engagement.
As Director for Supporters, you will provide pivotal fundraising leadership to build long-term support through regular giving and legacies while valuing donors deeply. You will guide and empower a motivated team within a genuinely remote-first organisation, recognised in The Sunday Times Best Places to Work list. If you want your leadership to help us say ‘Yes!’ to supporting more Bible translators worldwide, we encourage you to apply.
Key responsibilities:
Grow individual giving income exponentially from £1.35m to £5.6m by 2032, with a focus on regular giving
Pilot, test and scale fundraising products that meet donors needs
Achieve exceptional donor retention rates through shaping a culture of fundraising that puts the supporter at the heart
Lead and empower a talented team and collaborate closely with colleagues to deliver high performance
Benefits include:
It is an occupational requirement of this role that you have a clear, personal commitment to the beliefs set out in our Statement of Faith and Doctrinal Position Statement.
To apply, visit our careers site and complete the short online application, attaching your CV and a covering letter (no more than two pages) summarising why you’re applying, how you meet the person specification, and telling us about your personal Christian journey and church involvement.
A world where everyone can know Jesus through the Bible
We are looking for a Community Organiser, based in Manchester, to work with us on a short-term, freelance basis to organise with people in debt.
Deadline for applications: Tuesday 1 September, 9am
Location: Manchester
Contract: Three days per week for four months
Start date: as soon as possible
Rate: £200 per day, to be invoiced on a freelance, self-employed basis.
You will support members of our Manchester campaign group, led by people with lived experience of the debt crisis, to demand and win policy change to end the use of bailiffs for council tax debt collection. And work directly with allies in Manchester and officials at Greater Manchester Combined Authority (GMCA) and target councils.
Please read the role profile (.pdf) for full details.
Application process: please email your CV and a covering letter outlining how you meet the skills and experience in the role profile by 9am on Tuesday 1 September.
If you have a question about any aspect of the role, please do get in touch.
We welcome applications from people from all backgrounds. We particularly encourage applications from people who are underrepresented in the sector, including black and brown people, women and non-binary people, people who identify as LGBTQIA+ and people who identify as working class or have done in the past.
Please use the covering letter to outline how you meet the skills and experience in the role profile.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Senior Software Engineer (AI/ML)
Remote (UK-based) | Full-time | Flexible working | salary £82,409 + benefits including 4.5-day week and 11% employer pension
Do your best work, for the right reasons.
We're looking for a Senior Software Engineer (AI/ML) to help us build beautifully simple, high-impact digital products that support teachers and improve outcomes for pupils across the UK.
Oak is a fully remote, mission-driven organisation offering high levels of flexibility, autonomy, and purpose. We're a national not-for-profit working in partnership with teachers to create the highest-quality, sequenced curriculum and lesson resources for pupils across all subjects and age groups.
Our culture has been independently recognised through:
Flexa verified (93% overall score, including 95% for working hours and 97% for role modelling)
Escape the City's Top 1% Employers – based on anonymous colleague reviews of culture, development, and impact
Investors in People Gold - through external accreditation and colleague feedback
💡 About the Role
We are looking for an experienced Senior Software Engineer (AI/ML) to join our AI Platform team.
Oak's AI Platform team builds and maintains our core AI infrastructure, including shared services, prompt libraries and reusable pipelines. This is essential in enabling our product squads to deliver safe, effective and scalable AI features that support teachers and pupils across the UK.
You'll take a leading role in shaping Oak's AI Platform, contributing towards the technical direction for reliable, safe and scalable AI capabilities. You'll work with product squads to turn ambiguous problems into robust solutions, provide technical guidance and mentorship to engineers, and help establish the patterns, tooling and standards that enable responsible AI delivery across Oak.
You'll work across the boundary between machine learning and software engineering: taking the same ownership of production reliability, testing and developer experience as other senior engineers on the team, while keeping safety and responsible AI at the centre of what you build.
In this role, you may work on:
Enhancing Retrieval-Augmented Generation (RAG) pipelines, including context chunking, prompt construction and implementing strategies to improve relevance and accuracy.
Optimising embedding and vector similarity systems through semantic search, clustering, filtering logic and dimensionality reduction techniques.
Supporting model evaluation and safety tooling, such as automated test harnesses, hallucination detection, content moderation and input guardrails.
Contributing to model fine-tuning, prompting and deployment, with a focus on balancing performance, accuracy and cost-effectiveness.
🔧 What You'll Be Doing
Lead the continuous improvement of Oak's machine learning models and systems, from prototype through to production at scale.
Develop and maintain highly performant ed-tech applications that are secure, scalable, highly available and accessible to the widest number of users, meeting Government Digital Service standards.
Be an expert authority within the engineering team on the architecture, code base and AI/ML best practices, providing mentorship to less experienced colleagues.
Design and coordinate the integration of AI/ML models with existing Oak systems, ensuring robust model serving and end-to-end testing.
Take responsibility for the operation and reliability of production services you build — monitoring performance, resolving issues, and addressing capacity constraints before they affect users.
Lead the implementation of new processes or tools that improve the user or developer experience.
As a member of the Oak team, contribute to the planning and culture of the organisation.
Work in cross-functional and product-oriented squads with colleagues from across the organisation, as required.
Deputise for more senior colleagues and take on other general responsibilities as required.
🌱 What We're Looking For
5+ years' experience leading the continuous improvement of machine learning models and systems in production, alongside significant experience architecting and building high-performing web applications with modern JavaScript libraries and tools.
Extensive knowledge of machine learning frameworks and cloud-based machine learning tools, with experience moving models from development to production.
Understanding of machine learning ethics, fairness frameworks and responsible AI principles, including bias detection and privacy-preserving data practices.
Experience building evaluation frameworks and automated test harnesses for AI/ML systems from scratch. Including techniques for detecting hallucinations, measuring output quality, and monitoring model performance and safety in production.
Proven experience proposing and implementing new processes or tools that improve developer experience and lead to higher quality products.
Experience collaborating with product teams to lead the development of high-quality, high-impact products, with great communication and collaborative skills.
💛 Our Benefits
25 days annual leave, plus one extra day for each year of service (up to 28)
Additional Oak closure days over Christmas/New Year
11% employer pension contribution (with no minimum employee contribution)
A 36-hour working week, with half-days on Fridays or every other Friday off
Fully remote working — we'll support your home set-up and offer coworking options if preferred
Twice-yearly in-person offsites to collaborate, connect, and have fun
A culture that genuinely supports flexibility, autonomy, and trust
🌈 Inclusion and Belonging
We believe diverse teams build better products. We warmly welcome applicants from all backgrounds, particularly those who are underrepresented in the tech and education sectors.
If you're from an underrepresented group, there's a good chance you're discounting yourself before you've even started. That's more common than you'd think, and it means we may miss out on brilliant people. If you're excited by this role but don't meet every requirement, please apply anyway.
We use the Applied platform to help reduce bias in our hiring process. Answers are anonymised and reviewed by a panel of humans.
📌 Key Info
Location: Remote, but you must be based in the UK with the legal right to work here
Sponsorship: Unfortunately, we're unable to offer visa sponsorship at this time
Closing date: We'll be reviewing applications as they come in and may close the role early
If this sounds like the kind of role and team where you could do your life's best work, we'd love to hear from you.
Next steps
You'll answer a few admin questions and some questions related to your day-to-day job. Your answers will go through our sift process: all answers will be anonymised, randomised, and then reviewed by a panel of reviewers (real humans), so it's your thinking that gets assessed, not your CV.
If you're shortlisted, we'll invite you to interview across three stages. We're aiming to start interviews the week beginning 17th August 2026.
Stage 1: An introductory call to learn more about your skills and experience, and a chance for you to ask us about the role. This takes about 30 minutes.
Stage 2: A technical interview over Zoom, combining a hands-on pairing session or technical walk-through, followed by some technical interview questions. This takes around two hours.
Stage 3: A collaboration interview, focused on how you work with both engineering and non-engineering colleagues. This takes about 1 hour.
We love giving feedback, so at the end of the application process, we'll share our assessment of your performance.
We are receiving excellent responses to our job advertisements. This may lead us to close the role early, so if you are considering applying, don't leave it too long to avoid missing out.
We are an equal opportunity employer.
We are committed to a policy of Equal Employment Opportunity and are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
The client requests no contact from agencies or media sales.