Platypus Digital is looking for a search marketing executive to join our growing team.

You’ll take ownership of the day-to-day Google Ad Grants and paid Google Ads optimisation and planning for our charity clients. 

You’ll plan search activity, campaign copy, uploads via the Google Ads Editor, ongoing optimisation via third-party tools and delivering detailed insight reports to help improve our charity clients’ understanding of their campaign activity.

Our team gets a lot of autonomy to show their skills, so you’ll be confident and independent enough to really shine. 

Location: London Bridge, SE1 (home working during the pandemic and flexible working beyond it)

Role type: Full time, permanent.

Salary range: £34,000-38,000

Closing date for applications: 19th May 2021, 8am

How to apply: Complete the linked questions via Google Forms (full details below).

Who we’re looking for

We want to hear from you if you are:

• super-keen on search marketing;
• someone who wants to make a positive difference in the world;
• organised;
• lovely to work with;
• can use  the Google Ads and Analytics platforms;
• someone who has worked in-house at a charity or in a similar agency-side role (ideally with 1 year of paid or organic search experience).

What you will do

Search marketing – 65% of your time

• Audit and benchmark Google Ads account activity based on insights using tools such as Optmyzr, Wordstream and SEMrush as well as user and stakeholder research
• Assist on the maintenance and monitoring of our portfolio of client accounts; including policies, keyword bids, budgets, impression share, quality score and other important account metrics.
• Deliver detailed keyword research and recommendations based on agreed account structures and goals
• Write effective, keyword-rich ad copy tailored to objectives that also adhere to Google’s best practices
• Write detailed client-facing recommendations based on Google’s best practice and agreed on client objectives
• Be the first touchpoint for clients on all paid search activity

Display advertising – 15% of your time

• Liaise with our product-side account managers to optimise ongoing prospecting and remarketing campaigns across the web
• Plan and recommend campaign journeys using Google Analytics and platform-specific reporting tools
• Make creative recommendations based on insights from well planned creative and audience tests
• Report on existing campaign activity and give key insights to clients on campaign activity

Reporting – 20% of your time

• Create dashboards in Google Analytics and Data Studio to keep clients up to date with campaign activity
• Track and update clients on weekly tasks and optimisations
• Plan and build monthly insights reports covering the metrics that matter most to our clients, such as conversion rate, revenue and cost per acquisition
• Advise clients on what actions they should take as a result of the information in reports

Working with clients and the team – all the time

• Work closely with our client-side colleagues to make sure we get the most out of our relationship and they are happy with our work
• Tell colleagues quickly when something goes wrong so they can help fix it
• Talk to colleagues regularly about how projects are going

Key skills and experience

Essential

• Sound working knowledge of Google Ads platform and search theory
• Sound working knowledge of Google Analytics
• Demonstrable experience in search marketing
• Strong attention to detail
• Really nice to work with
• A commitment to the work of charities

Nice to have but not essential

• Experience in a digital campaigning or fundraising role within a charity
• Experience of working in agencies
• Individual or Agency qualifications from Google
• Managing projects using collaborative cloud-based tools
• Ability to look at a set of data, and make recommendations off the back of it

Who we are and what we do

We are a digital marketing agency that only works with charities. We want to use digital to make a positive difference in the world. 

You’ll be working for an organisation whose values really guide their work. They are: 

1. Make a positive difference 
2. Constantly improve
3. Communicate openly
4. Support each other

You’ll work with some of the most exciting charities in the UK, such as Sightsavers, Barnardo’s and Concern Worldwide (and a few we can’t wait to announce). You’ll help them to plan, manage and execute paid search, display and landing page testing – all campaigns that make a positive difference in the world. 

You’ll collaborate with friendly experts in the team through one to one meetings, team meetings, team retros and weekly whole team lunches. 

You’ll work with lots of friendly clients who really value our work. One client said “With Platypus, it’s not flash in the pan stuff – they’re genuinely interested in helping us build sustainable programs. We enjoy a fantastic relationship with them. Platypus are easily the agency that my team enjoys working with most.”

Why work for us?

We want Platypus Digital to be a great place to work. We work with charities because we genuinely want to make a difference in the world and to do great work, we need a happy and fulfilled team.

We have a culture of:

• flexible working from home, part-time, flexitime and job-sharing available
• the chance to work with lots of different people at great charities
• a culture of believing in the expertise of our team, letting them lead projects
• the chance to try new things when you want to, without submitting long proposals in triplicate
• the chance to showcase your work at our events, on webinars and our blog
• weekly team lunches and quarterly team socials

So at Platypus Digital, you get:

• 43 days holiday, inclusive of bank holidays 
• NEST Pension contributions matched up to 5%
• quarterly profit share scheme
• at least £2,000 training budget per team member
• a yearly £1,000 donation to a charity of your choice, we will also match a donation of your choice up to £20 per month
• 10% of your hours to use pro bono for a charity of your choice
• a paid five week-long sabbatical after five years of service, and every five years after that

If you are keen to make a difference with search marketing, are committed to our values, we will give you all the training and experience you need to progress with us.

How to apply

The application process will follow our blind recruitment process, in these stages:

1. Fill in the linked form, giving details of your relevant experience and reason for wanting to work for Platypus Digital by 8am on the 19 May 2021.
2. If we shortlist you, we will email you. We’ll organise a time to email you a 1-hour task to assess your skills. You can do this during the week commencing 24 May 2021, including on an evening or weekend day. 
3. If the task goes well, we will invite you to a video call interview via Google Meet on a time and date that works for everyone.

And if you have any questions about the role or if you’re not sure whether to apply, just email as we’re happy to discuss things before you apply.

Please note, we will not be using recruitment agencies to fill this role.

To apply please click the yellow "How to Apply" button above.

About Hammersmith, Fulham, Ealing and Hounslow Mind

This is an exciting opportunity to join and support a fast growing and dedicated team supporting the wellbeing of the communities across West London.

We’re here to make sure that everyone suffering with a mental health problem gets the help they need to recover. We listen, support recovery, fight stigma and work with partners to take action. We provide services for adults, children and young people, signposting for everyone and training and consultancy for employers.

Role Purpose

You will provide comprehensive, confidential and high-quality secretarial and administrative support to the Chief Executive Officer. Where appropriate, you will liaise and work with other members of the team.

You will also be responsible for the robust management of the CEO’s diary, quality assuring briefing material, ensuring that all matters relating to the CEO Office activities are appropriately escalated and managed to ensure successful delivery. You will manage the time of the CEO in a way that ensures visibility across the Charity and beyond, and which helps to support meeting agendas, ensuring that the CEO is fully prepared for the meetings with all necessary documentation provided.

Contract is fixed term until 31st March 2022 (with potential to extend) for 2 days per week.

We are an equal opportunities employer; and are proud to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds.

Post is subject to a DBS check

Right to Succeed is a fast-growing national charity, working to deliver place-based and educational change in the most disadvantaged communities. Together, alongside their local and national partners, Right to Succeed delivers coordinated, impactful programmes aimed at improving outcomes for vulnerable children and young people, their families and wider communities.

We are looking for an Executive Assistant to provide first-rate support to the Chief Executive, the wider Senior Executive team and the Board of Trustees. The ideal candidate will be highly organised, resourceful, and have high attention to detail, as you will be responsible for the day-to-day coordination of all relevant meetings and travel arrangements.

You will be a professional self-starter with an excellent eye for detail, and will take a keen interest in understanding the work the Charity does on the ground.

To apply for this role, please submit your CV and a supporting statement detailing how you meet the requirements of the person specification via CharityJob.
 

This is an exciting opportunity to work in a team that welcomes creative ideas based on sound judgement and experience and allows for growth and efficiency, supporting operational colleagues and hiring managers in creating an excellent candidate to employee journey.

As a Divisional Resourcing Coordinator, you will be field based across 7 regions, responsible for coaching and guiding hiring managers in recruitment and selection activities. Working to KPIs, you will provide support and advice to operational colleagues involved in recruitment, ensuring consistency in processes to reflect best practice and Hft values.

This is for maternity cover on a fixed term contract of up to one year starting from June 2021.

Salary: £28,515 plus car allowance

Hours: Full time, Contract - Fixed term - Maternity cover

Location: Central: Bedfordshire, Cambridgeshire Herts & Essex, Leicestershire, London, Shropshire & Staffordshire and Worcestershire

During the Covid-19 restrictions you will be working from home. Once restrictions are lifted, you will be able to work from home for some days but will also be expected to travel to and work from the above-mentioned regions.

What we Offer

Access to the Hft Plus benefits package, which includes a great number of discounts and rewards across shops, restaurants, gym membership and days out; but also an Employee Assistance Programme, with telephone and face-to-face support options, as well as support for financial wellbeing. Access to award winning training and development – Hft is one of only four charities to have achieved the Skills for Care ‘Centre of Excellence’ provider status. Annual staff award scheme –through our GEM awards programme. 20 days holiday (plus 8 bank holidays) increasing to 25 days after a year of employment (pro rata for part time staff). A contributory pension scheme & life assurance.

To be successful you will need to have significant experience within a similar capacity, including providing professional advice and support to recruiting managers. Demonstrable experience of managing and delivering recruitment and selection campaigns to a positive outcome is essential, as are excellent IT skills with experience of MS Office and the ability to gather, analyse and interpret data and draft basic reports. Up to date knowledge of relevant employment law is required. You must also be able to travel across your division which may include overnight stays.

Closing date: Friday 14th May 2021

STRICTLY NO AGENCIES PLEASE.

You may have experience of the following: Resourcing Coordinator, Recruitment Coordinator, Recruitment Advisor, Recruitment Assistant, Recruitment Executive, Resourcing Advisor, Resourcing Assistant, Resourcing Executive, Recruiter, In House Recruiter, Internal Recruiter, Recruitment Consultant, Recon, HR Assistant, HR Advisor, Charity, Third Sector, NFP, etc.

Background:

National FASD is dedicated to supporting people affected by Fetal Alcohol Spectrum Disorder (FASD), their families and communities. It promotes education for professionals and public awareness about the risks of alcohol consumption during pregnancy.  National FASD is a source for information on FASD to the general public, press and to medical, social care and educational professionals. 

Role purpose:

The organisation is going through a period of growth and needs a proactive, experienced executive assistant/office manager to help us ensure our administration runs smoothly and efficiently. This person will work closely with our Chief Executive.

Key responsibilities include but are not limited to:

• Help schedule and manage the itinerary of the Chief Executive
• General accounting, budgeting, financial reporting and spreadsheet maintenance
• Liaising with bookkeeper/accountants
• Ensuring organisational reporting deadlines with HMRC, Charity Commission, etc
• Liaising with vendors
• Helping to ensure helpline and materials requests are responded to in a timely manner and ensure publication stock is maintained
• Helping monitor and prepare funding reports and proposals
• Administering and advertising the online e-learning course and other training as needed
• Overseeing merch sales
• Overseeing logistics and registration for events such as Brain Bases, roundtables and other events
• Helping to identify ways to improve our organisational efficiency and efficacy
• Participating in planning and evaluation of programmes and projects

Location:

We are willing to consider flexible arrangements, for example a split between working in the office and at home – with regular meet ups scheduled. We place a priority on engaging people with lived experience with FASD and are open to creative suggestions to make that possible to the extent we can. Due to COVID we have recently relocated the office to Ware, Hertfordshire, with on-site parking and within a short walking distance of the train station.

Note:

We hope this position might be extended at the end of the one-year contract, if funding is available.

Person specification

The ideal candidate will be dynamic and creative, energised by the idea of contributing to a charity with an important mission. Candidates should be at ease with computers and budgeting, and be ready to work with a team of consultants, colleagues and like-minded organisations to ensure National FASD is implementing best practices administratively with sensitivity for our key stakeholders and under the guidance of our trustees.

Qualifications:

• Preferably at least 3 years’ experience working in a related field, either in paid work or through volunteering
• DBS check

Knowledge:

• Experience with FASD (or another neurodevelopmental condition) either through professional experience or lived experience is preferred
• Familiarity with the charitable/third sector

Skills, abilities, competencies:

• Ability to work independently and juggle several projects
• Must have experience using a range of computer programmes such as Quickbooks, Microsoft Word, Excel, PowerPoint, SurveyMonkey, Zoom and/or an ability to easily learn new computer software

Experience:

• Experience tracking budgets and accounts
• Experience with administrative responsibilities
• Experience with how a small charity runs
• Experience with vendor and stakeholder relations

Personal attributes:

• Creative and dynamic approach to solving challenges and planning
• Willingness to work in an informal, relaxed atmosphere
• Attention to detail and deadlines
• Willingness to take professional development courses
• Absolute commitment to a no-shame/no blame ethos when discussing issues related to alcohol in pregnancy

To Apply:

Please email a cover letter explaining why you want to work for National FASD, your c.v. and an example of related experience that you think shows what skills and energy you can bring to National FASD.

Please familiarise yourself with our three websites before applying to see the kind of work we do.

Deadline for applications:

28 April 2021; interviews for those short-listed - week of 3 May.

Start date:

We hope the person can be in post by 17 May.

Reports to: Senior Operations Manager

Location: Vauxhall, London (3-4 days)/ working from home (1-2 days)

Salary: £30000 - £35000 per annum depending on experience + benefits

Contract: Full Time, Permanent

Hours: 35 hours per week, Monday to Friday

Malaria has been described as the oldest killer disease in history; even now, despite recent progress, it claims the life of a child every two minutes. Malaria No More UK (MNM UK) is part of a global movement that is determined to make this the generation that beats this killer. To realise this vision, we need to mobilise governments, influencers, businesses and the public, inspiring them to commit funds, energy and resources to ending deaths from malaria and wiping out the disease for good. We are a small but very hard-working team with ambitions and objectives that reach way beyond the expected, and every member of our team contributes to winning the fight to ending malaria, saving millions of lives and eradicating the poverty that this disease causes to so many. Together, we can make malaria no more.

Role Summary

Malaria No More UK is a dynamic and motivated partner-driven charity organisation operating in multiple geographic locations and across multiple time zones, now looking for a proactive, experienced Team Co-ordinator to actively support the optimal smooth performance of the high-driven team.  This role will provide high level PA, administration and coordination support in a fast-moving, changeable, global facing environment to a team of directors and senior staff, support the Senior Operations Manager and provide general support to the wider MNMUK team as a key member of the Operations Team. The successful candidate will have a professional ‘can-do’ attitude, be a definite problem solver, have an eye for detail and possess excellent IT skills. Honed organisational and communication skills will be key to helping the charity run smoothly. The role is not entry level and will attract an experienced professional, delivering the expected tasks for this type of position, combined with strong communication skills to operate in a collaborative and effective way. Malaria No More UK provides an excellent remuneration package, opportunities to grow and develop personal skills, a dynamic and effective team of colleagues and a meaningful cause to support.

Key responsibilities will include: 

·Direct high level PA support of multiple directors and senior managers including diary coordination, arranging complex travel and visa applications, assisting with expense claims and triaging of select email inboxes

·Assisting directors and senior managers with project, event and meetings bookings, minute taking, external stakeholder support and general administration support

• Assisting the Senior Operations Manager with tasks and projects as required including HR and recruitment administration
• Providing organisational support including general office management assistance, taking minutes at internal meetings, coordinating and supporting team events, sending mailmerge invitations as well as generating reports, spreadsheets. presentations and charts
• Providing administration support across the MNMUK team and being a primary contact point for external engagement including suppliers, donors and partners.
• Deputising for the Executive PA during leave periods
• To undertake any other reasonable additional duties as required by MNMUK.

Qualifications, skills and experience

Essential

• Previous high-level PA / team coordinator and support experience in a multi-leadership/ multiple stakeholders, fast-moving and changeable global facing environment, gaining trust and confidence.
• Strong experience of coordinating complex international travel and visa arrangements across multiple time zones and currencies and organising high-level meetings with multiple external senior stakeholders.
• Sound judgement with an ability to effectively prioritise tasks in a fast-moving and changeable environment; highly organised and with a strong attention to detail.
• Ability to work autonomously as well as part of the team, a high level of initiative and a pro-active approach to problem solving.
• Excellent written and oral communication skills with a high standard of English, as well as the ability to liaise and communicate effectively with a broad range of people at all levels, across different cultures and to act with credibility, discretion, tact and diplomacy.
• Advanced skills in MS Office packages including Excel, Word, PowerPoint, Mailmerge, etc
• Effective minute taking and understanding of the need for confidentiality.
• Flexible, hardworking, professional and motivated.
• Commitment to the mission and values of Malaria No More UK.

Desirable

• Experience working in a charity
• Some experience of office management
• Events coordination and organisation
• Basic HR admin task experience
• Lived malaria experience

This job description and person specification is a statement of requirements at the time of writing and is not contractual or exhaustive.  It should not be seen as precluding future changes after appointment to this role and it may be amended over time in consultation with the Senior Operations Manager

MNMUK recognises the value of a team in which people from diverse backgrounds are able to introduce fresh ideas and contribute to delivering our mission to make Malaria No More.

Candidates from historically marginalised or underrepresented backgrounds are encouraged to apply.

Staff benefits include:

• 10% employer pension contributions
• 28 days’ annual leave plus 8 bank holiday days
• Interest-free staff season ticket loan
• Professional training & qualification subsidy

To apply, please send your CV and a covering letter explaining how your skills and experience match our requirements as soon as possible. Interviews and start date asap

NB: The recruitment process will include skills and aptitude testing

As someone who has lived experience of disability, you willresponsible for operating, maintaining and facilitating the use of a Personal Assistant (PA) platform. This platform will allow both direct payment holders and PA’s to register their details onto a website. The purpose of the website is to match suitable PA’s with direct payment holders. 

Key Duties 

Support to direct payment holders who are considering using the PA register. 

• Facilitate the smooth operation of the PA platform, addressing any issues with its use. 
• Monitor the online platform of both direct payment holders and PAs and when appropriate raise any safeguarding concerns. 
• Support direct payment holders with the recruitment process, including accessing applications, reference and DBS checks and interviewing PAs. 
• Develop links and professional relationships with other stake holders and social work teams. To support a healthy level of referrals. 
• Develop a PA market by raising awareness of the PA role to Haringey residents interested in becoming a PA, direct payment holders, stakeholders and voluntary organisations. 
• Assist the Independent Living Adviser with monthly peer support sessions for disabled people interested in using the PA register. 
• Monitor placements at predetermined timescales
• Manage and co-ordinate volunteers

Providing support to individuals who are considering becoming a Personal Care Assistant for the first time as well as experienced Personal Care Assistants 

• Provide information and advice on becoming a PA. 
• Ensure individuals understand the obligations and responsibilities of being a PA. 
• Facilitate monthly support sessions for individuals interested in becoming a PA. 
•  Support individuals to make informed choices around employment they are seeking. 

Community Engagement

• Lead on engaging with key stakeholders, disabled people and the wider community to embed the Social Model of Disability in everyday life. 

• Engage with local groups, including faith groups and hard to reach disabled people to raise awareness of and increase the membership of Disability Action Haringey. 

How to apply: Please click on the 'Apply with CharityJob' button to submit your Cv and covering letter. Applications that do not include a covering letter will not be considered.

Executive Assistant (DFL)

Salary: £27,000 per annum
Working Hours: 35 hours per week (occasional work on evenings or weekends if required)
Location: 28 Commercial Street, London E1 6LS or a mix of on-site and remote working (can be discussed)
Contract: Permanent

This role will be an essential support to the leadership team which manages the Debt Free London partnership. The team is busy, with many different work strands led by a team of over 50 staff, and in collaboration with 15 other charity partners. The job will therefore be busy and varied – and the day-to-day needs and challenges will vary a lot. There will be opportunities to become involved and supporting some exciting and developmental work in the charity; also there will be a requirement to establish basic systems and processes, so that the Debt Free London leadership team can work as effectively as possible.

Deadline for application: Monday 17 2021 (midday)
Interview: Monday 24 May 2021

If you know of anyone who you think may be interested, especially any of our current volunteers, can you please spread the word.

We are looking for an experienced temporary EA to support Head of Operations in Colombia while they are recruiting for the perm post.

This phenomenal organisation conducts a range of education, awareness and empowerment programmes that supports it key mandate of sexual reproductive health and rights for all. They seek to influence governments and other key decision-making bodies to make policy and legislative changes that support and defend sexual reproductive health rights all over the world.

This role is for 4 weeks, fully remote, working 2 days per week spread over a week (mainly in the afternoons due to difference in time zones).
You need to be able to speak and write fluent in English and Spanish, with French as an addition if possible, since some Associations in the Caribbean are French speakers.

There a few core activities for this temporary assignment:
* Writing draft documents
* Copy editing documents
* Gathering input and feedback from colleagues on documents
* Writing newsletter updates
* Preparing slides for presentations
* Knowledge management: filing documents in Sharepoint and organising etc.
* Booking and coordinating interpretation / translation / design
* Coordination of large meetings with Member Associations and other stakeholders across multiple time zones
* Managing large meetings (e.g. Member Associations meetings) to ensure smooth running.
* Managing travel arrangements

Immediate start is essential. Pay £15-£20 per hour.

We are looking to move quickly with this role, please apply without delay.

Charity People actively promotes equality, diversity and inclusion. We match charity needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.

Fight for Peace is an international non- governmental organisation (NGO) thatsupports young people to achieve their full potential and helps create peaceful communities. The organisation was founded in Rio de Janeiro, in 2000, and set up in London in 2007. 

We believe the choices young people make are based on the opportunities and support they have access to, as well as the way they see themselves, how they relate to others, and how they see their future. That’s why Fight for Peace invests in young people, offering integrated and holistic programmes in a safe environment. 

Strategically we focus on three main activities: firstly, we provide direct services to young people through our Academies in London and Rio; secondly, we support youth-focused partner organisations who are members of the Fight for Peace Alliance; and thirdly, through our Collectives - currently in Newham and Jamaica - we work with local partners, government bodies, donors and the private sector, to generate greater impact in preventing violence in communities. 

A PUBLIC HEALTH APPROACH TO VIOLENCE PREVENTION 

Fight for Peace uses a public health model which focuses on three levels of violence prevention. We offer universal services that provide opportunities and support for all young people living in communities affected by crime and violence. We also focus on individuals or groups identified as being at risk of becoming victims or perpetrators of crime and violence. And we support young people most at risk of harm, or causing harm, to disengage from crime and violence, and work to prevent them reoffending or being victimised again. 

OUR LONDON ACADEMY 

We set up our London Academy in North Woolwich in 2007 to provide services to children and young people aged 7 to 25 in the borough of Newham and beyond. Today, the Academy usually works with around 900 young people annually and acts as a training hub for our Fight for Peace Alliance member organisations. It is also the location from which we coordinate our London-based Collectives. In response to the coronavirus pandemic, many of our services are being provided online. 

THE FIGHT FOR PEACE FIVE PILLARS 

Our Academies use a Five Pillars methodology, drawing on non-traditional methods to engage young people where conventional methods aren’t working. Through boxing and martial arts, young people build strength and discipline, gain self-respect and learn that success comes through hard work and dedication. We offer formal education programmes for young people who are not at school to re-engage with their learning, and employability support and training for young people to get access to the job market and progress in their professional lives. 

Through our Support Services, specialist youth workers support young people to overcome issues they may be facing at school, at home or in their personal lives. And our Youth Leaders help to design programmes, develop strategies and make decisions at every level of our organisation. 

In this way, we provide young people with the tools and support structures they need to become life champions and create positive futures for themselves

In 2015, Fight for Peace launched Collectives to establish a location-specific, multi-agency approach to promoting youth safety in areas affected by inequality and violence, to ensure young people can access the range of support they need. Collectives have been implemented in Kingston, Jamaica and Cape Town, South Africa.

NEWHAM PARTNERSHIPS

Fight for Peace launched the Pan-Newham Partnership in January 2020. This is a pilot of the collective impact approach in the borough of Newham, London. Fight for Peace facilitates and coordinates the work of the partnership which includes 30 organisations working with young people and families across the voluntary sector, public sector, health and the private sector. The vision of the partnership is to facilitate collaboration between organisations to increase opportunities for young people and improve youth safety in the borough.

PAN-NEWHAM PROJECT COORDINATOR ROLE OVERVIEW

Working closely with the Newham Partnerships Manager and Academy staff, the post holder will have responsibility for the development of the Pan-Newham Partnership; maintaining relationships, facilitating training, learning and best practice and scoping opportunities for genuine collaboration between sectors across the borough. 

The postholder will be expected to adhere to Fight for Peace values and policies (including safeguarding) at all times and always put the needs of young people first. 

We are looking for an energetic and organised Executive Assistant to join us on a 12 month maternity cover to support the income CEO of Save the Children UK by managing their time, diary and priorities, liaising with multiple internal and external players using judgement and authority.

Save the Children believes every child deserves a future. In the UK and around the world, we work every day to give children a healthy start in life, the opportunity to learn and protection from harm. When crisis strikes, and children are most vulnerable, we are always among the first to respond and the last to leave. We ensure children’s unique needs are met and their voices are heard. We deliver lasting results for millions of children, including those hardest to reach.

The CEO’s office sits at the heart of organisation and is frequently the first point of contact for numerous individuals and organisations around the world.  It’s a dynamic and exciting place to work.

This is an amazing opportunity for a talented EA to support a high profile CEO by providing a comprehensive package of proactive high level support – from managing the prioritisation and delegation of time and tasks through to leading on the compiling of briefing materials and presentations for internal and external meetings.

Key responsibilities:

• Provide high-level support to the CEO to ensure their agenda, priorities and objectives are met – including strategic diary and inbox management;
• Support the CEO to produce internal and external communications;
• Manage the CEO’s briefings, commissioning and coordinating information from colleagues across the organisation to ensure they are fully briefed for all meetings and travel;
• Lead the CEO’s UK and international programme visits and trips, working with colleagues across the world to ensure trip objectives are in line with priorities;
• Be an informed key contact for the CEO team and handle internal and external enquiries in a professional manner liaising with key contacts across corporate, political, media, NGO and other networks.

To be successful in this role, experience of high level inbox, calendar and/or project management in support of a CEO or equivalent is desired. We are also looking for:

• A fast learner and problem solver with the ability to own, organise and prioritise multiple tasks efficiently, manage reactive and proactive requests from a range of colleagues, and deliver tasks to tight deadlines;
• Excellent written skills, with the ability to communicate clearly; and strong verbal communication skills, with the ability to liaise with a wide range of stakeholders with professionalism;
• Energy and creativity, with good interpersonal skills and the ability to work well in a team;
• Experience of high level inbox, calendar and/or project management in support of a CEO or equivalent;
• Discretion in dealing with confidential information.

The role reports to the Chief of Staff in the CEO’s office and joins a team of 3.

Closing date: 20th May

Applications will be considered on a rolling basis and interviews may take place before the closing date.

A creative arts higher education institution is looking to recruit a Governance Officer and Executive Assistant on a permanent basis paying £28-£30k. They are currently working remotely and when they return to the office in central London it will be on a part- time basis.

The role:
As the Executive and Governance Assistant you will provide administrative support to the Registrar and Secretary. You will take responsibility for supporting the smooth operation of the Council (governing body) and its senior leadership team. This includes booking meetings, preparing agendas, collating and despatching papers, taking minutes (as required) and follow up action points. You will also support the Registrar in their day to day work, organising the diary and managing the email inbox. You will analyse external and Internal data and prepare reports for wider teams, including the council as well as project manage small projects independently and support larger projects as needed.

A bit about you:
You will be experienced in providing high-level administrative support supporting a management team or governing body. You will have a friendly approach, be highly organised and able to produce accurate and concise information at speed. You will be confident with Microsoft Office including Excel and competent at taking meeting minutes. Experience working within a higher education institution would be ideal.

If you are looking to work for an inclusive and forward thinking institution apply with your CV today!

The role of Office and Administration Assistant is to provide administrative support to the operations department. The post holder will work closely with teams across the organisation to assist office and non-office-based staff, enabling the smooth running of the organisation. 

Closing date is 10/05/2021. 

We need a Team Coordinator to join the team to provide critical administrative and logistical support across all of DataKind UK’s programmes of work. The post will contribute both capacity and skills to the team at DataKind UK – particularly offering support around managing our volunteer community of data scientists and building the internal operational processes of the organisation.

About DataKind UK

DataKind UK exists to transform the impact of social change organisations - charities, social enterprises, grantmakers, public sector bodies - through data science capacity building, for the benefit of the people of the UK and other parts of the world. We want a future in which these organisations are making full, responsible use of data science to increase their impact. 

Why? We believe social change organisations make a massive difference to our society, particularly the most vulnerable people and communities. Yet most are not making full use of data and data science to fulfil their missions. We believe that to not do this actively reinforces patterns of inequality and disadvantage in the UK and elsewhere. 

Our approach

DataKind UK is a data science capacity builder. That means we work alongside social change organisations to increase their understanding of and confidence in data use and data science. We aren’t a consultancy and we don’t offer ‘black box’ tech solutions. Our aim is for our project partners to come away feeling able to navigate the world of data science without us!

We are a volunteer-driven organisation - all of our projects are staffed by pro-bono data experts from industry. This means our project partners get the most up-to-date skills….for free! This community of passionate data scientists - including statisticians, data engineers, visualisation experts, developers, designers and project managers - have contributed over £3 million in pro bono data services since 2013. 

Our history

Since we were founded in 2012, we have worked to understand the social sector’s needs and how we can harness the power of pro bono data scientists to support the sector. 

We have partnered with charities large and small across a wide range of issue areas, from The Prince’s Trust and Macmillan through to local food banks and hospices. We have run projects with more than 80 social change organisations, and are now, by far, the most experienced provider of charity data science support in the UK. We’ve been held up as an example of best practice by government ministers and were named as one of Fast Company's 10 most innovative nonprofits in 2017.

We are a registered UK charity and are part of the global DataKind network of six chapters.

About the role

We need a Team Coordinator to join the team to provide critical administrative and logistical support across all of DataKind UK’s programmes of work. The post will contribute both capacity and skills to the team at DataKind UK – particularly offering support around managing our volunteer community of data scientists and building the internal operational processes of the organisation.

The Team Coordinator will provide a comprehensive PA service to the Executive Director, including diary management, planning meetings, and providing general administrative support. The role will also include liaising with key contacts and stakeholders on behalf of the Executive Director and providing the secretariat function to the Board of Trustees.

We’re looking for an organised and confident administrator with excellent written and verbal communication skills and exceptional attention to detail. Our ideal candidate would be happy working autonomously and have experience of supporting a busy and fast-paced team managing multiple different work streams, and of providing PA support. We are looking for someone who will anticipate need and suggest solutions to logistical challenges, working with the team to ensure the best outcome for our charity partners and other stakeholders. You’ll need to be helpful and enthusiastic in your approach to work, flexible and people oriented.

Though our work is focused on the use of data and data science in the social sector, the role holder need not have any technical expertise in or experience of these fields.

Purpose of the Role

To provide high quality operational support to a busy team and Executive Director, with diligence and precision.

Main Skills

We are looking for a candidate with strong organisational skills and exceptional communication; good attention to detail; advanced IT skills (particularly with the Google suite); event coordination; and good team working skills.

Duties & Responsibilities

PA to the Executive Director

• Proactively plan and manage the diary of the Executive Director, including booking internal and external meetings, and scheduling calls as necessary

• Provide administrative support through travel and accommodation booking and processing expenses

• Schedule and draft the agenda for internal meetings, including team meetings, away days and appraisal days; minuting and summarising discussions 

• Communicate on behalf of the Executive Director with key stakeholders, funders and partners, managing sensitive information in a timely and confidential manner

Supporting the team 

• Provide logistical support and coordination for our projects, including:

  • Our flagship DataDive projects (currently online, previously in-person and likely to be so in future) 

  • Our “Office Hours” scheme

  • Other events throughout the year - both aimed at volunteer data scientists and representatives from social change organisations 

• Develop processes to support the delivery of both operational and project outcomes, where needed

• Support the management of DataKind UK’s volunteer community, including keeping documentation up to date, communicating with volunteers and supporting the Chapter Leaders (4-5 volunteers who lead our community).

• Act as the first point of contact for DataKind UK, including monitoring and responding to email enquiries, and managing positive working relationships. This includes the support of our business development work by responding to inquiries by potential corporate sponsors/advocates 

• Work closely with our finance manager on  finance processes including invoicing 

• Coordinating day-to-day HR related processes such as recruitment and contracting of freelancers/associates

• Support the organisation to stay legally compliant in line with Data Protection legislation, HMRC, Companies House and Charities Commission.

Secretary to the Board of Trustees

• Schedule, coordinate and minute Board meetings, and subcommittee meetings as required 

• Produce and compile Board papers in advance of meetings

• Ensure Board meetings are run properly and in compliance with all relevant legislation 

• Support the onboarding and induction of new Trustees 

• Communicate and liaise with Trustees between meetings as required

This job description is not intended to be an exhaustive list of duties and responsibilities. It will be reviewed and updated as the needs of the organisation evolve, in discussion with the role holder.

Person specification

Values and equalities

• Proven and demonstrable commitment to the principles and practice of equal opportunities in employment

• Identify with the aims and ethos of DataKind UK: approachable, sensitive, transparent, committed to excellence, inclusive and carbon conscious.

Experience

We are looking for a candidate with experience as below. However, if you don’t have all the experience listed, do consider applying. We don’t expect a candidate to have 100% of these experiences, but we do want to know that you have some relevant experience and an appetite to learn in other areas.

• Experience of providing PA support to a Director/senior executive

• Proven high level experience of providing administrative support to a team/small organisation

• Experience of coordinating or providing high level logistical support for events or projects

• Experience of being the first point of contact for a team/small organisation 

• Experience of communicating appropriately with a diverse range of stakeholders 

• Experience of working in a busy environment and managing multiple demands

• Experience of accurate data entry and managing spreadsheets

• Experience of working in the voluntary sector or small research organisation (desirable)

Knowledge and skills

• Knowledge and understanding of IT based systems and digital platforms, particularly GSuite, Slack, MailChimp and CRM (we use Beacon)

• Knowledge and understanding of the charity sector, and/or public sector, including governance and main sources of funding (desirable)Excellent IT skills - specifically GSuite

• Excellent organisational skills; attention to detail and flexibility

• Ability to prioritise and plan a heavy workload, showing initiative and reflection

• Ability to complete tasks to tight deadlines, and with high quality

• Excellent interpersonal skills with a helpful and friendly attitude

We acknowledge that people from Black, Asian and minority ethnic backgrounds are underrepresented in our staff team and we’re committed to correcting this. We are particularly keen to receive applications from people of colour; people with disabilities; people who identify as being LGTBQIA+; and people who have a mental health condition. 

The deadline for receipt of your application is 5pm on Tuesday 1 June 2021. Applications received after this time will not be considered. 

Interviews will take place on 7th and 8th June 2021 and will be via Zoom.