Be at the heart of improving the lives of people affected by mental illness. SANE is a leading UK Mental Health Charity. Our vision is of a time when no individual or family has to face the distress or isolation that results from coping with mental illness alone.

As the  Services Administrator,  you will  work closely with the service delivery team and be an integral part of ensuring our volunteer retention and recruitment programme enables us to support the thousands of people affected by mental illness who contact us for support every year. 

We are looking for an experienced and highly skilled administrator who would like to work in a mental health setting and join an organisation at an exciting time of organisational growth. 

If you are looking for an opportunity to use your skills and make a difference, and want to be part of a values led service, why not download our application pack for more information about the role and details of how to apply?

MAF Scotland - we are hiring!

In order to position ourselves for the future, MAF UK based in Glasgow are expanding and restructuring their Scottish team.   We are now seeking passionate, talented, and creative individuals who can help us grow our profile and supporter awareness networks in Scotland.

We are looking for a full time Office Administrator to join the team.

Reporting to the Head of MAF Scotland, this role is aimed at highly collaborative team players, who will deliver in their areas of responsibility helping to organise and deliver events, coordinate volunteers, connect with our head office and overseas missionaries, and deliver MAF Youth activities.

The successful candidate will be an outstanding communicator and influencer, passionate about the work of MAF with a strong ability to plan, organise and prioritise tasks, projects or events as well as engage, enthuse and motivate volunteers.

This role will be responsible for the day to day running of the Scottish office, undertaking a wide variety of office administration duties and represent MAF to all volunteers, callers and visitors.

There is an occupational requirement for the job holder of this position to be a committed Christian. Additional information is available on request.

Key responsibilities:

• Liaising with Head of MAF Scotland, the MAF in the Community (MiC) Manager for Scotland and the UK Office based in Kent
• Being the public face for MAF supporters, volunteers and enquirers.
• Maintaining a relationship with volunteers through correspondence, telephone and personal contact.
• General office administration tasks including answering the telephone, filing, postage, emails and letters

Required skills and experience:

• Experience of working in an office environment
• Educated to GCSE or equivalent level, possibly with a communications skills’ qualification
• Senior level administration experience with excellent attention to detail and used to working autonomously within the remit of the role
• Highly proficient in Microsoft Office, able to communicate positively, assertively and sensitively within a cross functional team environment
• Efficient and organised approach, able to operate on own initiative and demonstrate resourcefulness
• Able to manage multiple deadlines and priorities

Benefits:

• Annual salary £23,000 per annum.
• Full time, 36 hours per week
• 22 days annual leave plus 9 bank holidays per year
• Additional paid leave between Christmas and the New Year office closure. 
• MAF UK provides a non-contributory pension scheme for staff of 10% salary on joining.

Prospectus is delighted to be collaborating with Society of Teachers of the Alexander Technique - the largest professional association of Alexander technique teachers across the globe, to recruit a dedicated and professional Administrative Officer. This is a part-time position across four days a week.

As the organisation's Administrative Officer, you will oversee a variety of administrative functions within the organisation, including aspects of finance, membership and board meetings. You will deal with external queries from both new and existing members, ensuring matters are dealt with in a timely and efficient manner. Working closely with the Membership Officer, you will assist with DBS checks, membership applications and ongoing training course approval. As the Administrative Officer, you will also provide support to board and staff meetings by taking and disseminating minutes, and arranging catering where necessary. The post holder will play a vital role in the planning and organisation of yearly events and workshops both internally and externally. You will maintain the organisation's social media presence including preparing the monthly e-newsletter.

The successful candidate will be educated to degree level or equivalent, and/or have substantial administration experience. You will possess excellent communication skills, both verbal and written, with the ability to communicate with individuals at all levels. Working independently and proactively, you will have the confidence to deal with a wide variety of enquiries, prioritise competing deadlines, and utilise your great IT and organisational skills, including the use of MS Office packages and social media platforms. Previous managerial experience is desirable although not essential to this post. This role would be well suited to an individual looking to further develop their skills and experience with the opportunity to progress within the organisation.

If you are interested in finding out more information about this new opportunity, please register your interest and submit your CV by clicking 'apply now' below.

Part-time (18 hours per week)
Fixed term from Jan 2020 to Sept 2021

This is a great opportunity for the right individual to manage the administration of Kew’s flagship outreach learning initiative, Grow Wild, which engages people across the UK to grow and enjoy plants and fungi.

Grow Wild has won multiple national awards for its scale, impact and creativity. Since 2014, over four million people have taken part in its activities focused on UK native species. We deliver environmental and wellbeing impacts by inspiring children, young people and adults to take positive actions online and on-the-ground.

You will be responsible for Grow Wild’s budget and spend records, including grant processes, and delivering accurate output monitoring, including its analysis. The initial focus will be support for youth projects, resources, community training and digital engagement. The post holder will also provide vital support for managing internal and external relationships and the team’s office arrangements.

We use the power of science and the rich diversity of our Gardens and collections to provide knowledge, inspiration and understanding of why plants and fungi matter to everyone.

Grow Wild is part of Kew’s Learning and Participation team. We engage audiences with Kew’s science collections and horticulture through formal and informal learning programmes and community engagement.

During 2020 and 2021, Grow Wild will achieve over 150,000 positive actions each year by target audiences. Grow Wild will also deliver new outreach learning activities with additional funding from private, public and corporate contributions. This approach is made possible thanks to the ongoing support from the National Lottery Community Fund and other funders.

Requirements of the role

You will have proven experience of supporting the delivery of a large project with multiple stakeholders and budgets of £50k+.

We’re looking for achievements in developing and administering processes that keep accurate and up-to-date records and datasets, including experience of analysing performance data and building productive relationships.

This role will be based at Kew Gardens with some UK travel and may be subject to enhanced Disclosure and Barring Service checks (DBS), including barred lists.

Interviews: weeks commencing 14th and 21st October 2019.

This post may be extended subject to funding.

We offer a fantastic range of benefits including a broad range of Learning and Development opportunities, with access to the Civil Service training curriculum, generous annual leave entitlement for new starters, family friendly policies, a choice of competitive pensions and flexible benefits scheme.

We are committed to equality of opportunity and welcome applications from all sections of the community. We guarantee to interview all disabled applicants who meet the essential criteria for the post.

No agencies please

The Access to Justice Foundation is looking for a skilled administrator to join our small, friendly team at a crucial and exciting time for the charity. This is an opportunity for a candidate who is passionate about pro bono legal services to support us by increasing our impact in the sector. 

We are looking for someone who is proactive, energetic, motivated, and shares our commitment to access to justice. The ideal candidate will be a good team player, who works well with others and is willing to compromise. You will need to have an eye for detail, excellent interpersonal skills and be very organised. 

The qualities you will need, in no particular order:

Essential

1. Enthusiasm for the cause and our work
2. Experience of administration
3. Excellent organisational skills
4. Good communications skills
5. Excellent attention to detail
6. Ability to prioritise a varied and busy workload
7. Ability to work well as part of a team
8. Flexibility and willingness to learn new skills
9. Confidence with IT including Microsoft Word, Excel, Outlook and the internet
10. Professional, reliable and responsible

Desirable

1. Understanding of the free legal advice and/or pro bono sectors
2. Understanding of the legal profession
3. Finance experience
4. Understanding and experience of the voluntary sector
5. Experience of working with volunteers
6. Experience of using databases

Main Duties and Responsibilities:

1. General office administration and support to the Chief Executive and Deputy Chief Executive, including diary management
2. Administering the Foundation’s fundraising schemes, including unclaimed client accounts, and case work relating to pro bono costs orders
3. Ensuring donations are appropriately acknowledged and that supporters are kept informed about the Foundation’s work, in accordance with their preferences
4. Administering grants rounds and ensuring reporting compliance in relation to grants given and received by the Foundation
5. Administering finances, including record keeping re payment of incoming and outgoing funds, dealing with invoices and other expenses, supported by the Foundation’s part time Finance Manager
6. Ensuring the smooth running of the Foundation’s volunteer recruitment and management process
7. Ensuring all incoming enquiries and correspondence are dealt with correctly and in a timely manner
8. Maintaining databases as required
9. Taking minutes, organising meetings for the Board and ancillary committees
10. Co-ordinating the office IT requirements
11. Other tasks commensurate with the post

Please see the attached role specification for a full description of duties and responsibilities

How to apply

To apply for this role, please send a copy of your CV with a covering letter of no more than two pages of A4, addressing your motivation to apply and how you fit the criteria outlined.

Please note that incomplete applications will be automatically rejected.

Closing date: Sunday 20th October 2019 at 23:59

Interviews: Week commencing Monday 28th October 2019

Hackney Playbus provides a much loved service for children and families in East London and we are now looking for a friendly, efficient and experienced adminstrator to provided organisational support to our highly motivated team! 

We are are looking for a candidate who has administrative experience preferably in a small to medium voluntary sector organisation, who can follow instructions, learns quickly, who can prioritise tasks and manage their time efficiently to ensure that the right task is completed at the right time. 

The principal duties and responsibilities will be firstly around data collection and organisation. Entering data onto a database and making ‘ticklists’ for recording attendance at the Playbus. Filing and helping the project manager with administrative tasks associated with monitoring and evaluation such as collating questionnaire responses. 

Secondly there will be duties around the administration of staff salaries. Assisting in the process of gathering staff hours each month, keeping track of sick pay and holiday pay and associated tasks.

There are a number of HR duties such as maintaining maintaining and updating personnel files for staff, volunteers and Trustees. 

Other administrative duties include answering the phone and general email queries; ordering stationary, printing leaflets, laminating posters. You will be taught how to maintain and update our online timetable and how to administer the Playbus bookings system. 

In addition there will be financial administrative duties such as preparing gift aid claims, cashing up petty cash and supporting the Director with bookkeeping. 

There will be some minute taking at meetings and other similar duties that may arise from time to time. Training will be available for all these tasks.

We look forward to finding the right candidate to join our team!

​

Do you have significant experience in events organisation and administration?

Are you passionate about working in occupational health?

Our client is the leading body in promoting the advancement of occupational medicine.

As an Accreditation Administrator, you will have excellent administration and events organisation skills.

The successful candidate must have experience of data entry and data protection.

The ideal candidate will have experience of producing documents and spreadsheets.

To apply, please submit a Word Document version of your CV; cover letters are not required at this stage.

I am currently looking for an Accreditation Administrator for an amazing health charity. In this exciting and varied role you will be responsible for dealing with enquiries, providing administration for the Accreditation Scheme, to include assessments, training days and services applications.

Main Duties:
Support Occupational Health services to register with the accreditation scheme, making clear the benefits of accreditation.
Process applications for new Occupational Health services joining the scheme ensuring that an invoice is raised and the service is created on the web based system and other databases.
Update other team members on the progress of assigned assessments during weekly meetings and escalate queries appropriately.
Keep up to date and accurate records and using the accreditation web based system to support the assessment process.
Monitor and report on assessor performance using the assessor feedback form.
Being the first point of contact for external queries by telephone and email and providing an excellent level of customer service.
Contribute to financial processes raising annual fee invoices, processing invoices for payment, processing expense claims and processing other bills for travel and accommodation.
Prepare training material including packs and online documentation.
Maintain the training database and records, editing, uploading and developing website content and links.
Facilitate meetings by booking rooms, organising agendas and meeting papers, and travel and accommodation as required.
Carry out general clerical duties, including the use of Microsoft office and diary and inbox management.
Provide administrative support including document management, minute taking, and proof reading.

If you have the above skills and experience, please apply online or contact Sekai today!

Administration & Bookings Officers

(Female Applicants Only)

WGN is an equal opportunities employer.

The above post is exempt under the Equality Act 2010, Schedule 9, Part 1

£22,000 per annum, 35 hours per week (full-time)

These posts are based across Ealing and Hammersmith & Fulham and involves travel across London

The Administration & Bookings Officers have day-to-day responsibility for delivering all operational bookings and administration for Women and Girls Network’s (WGN) clinical services. They contribute towards the delivery of high quality therapeutic work through the provision of an empathetic, efficient and comprehensive booking service. Administration & Bookings Officers ensure all referral / booking related matters are administered effectively and consult with various managers about any potential barriers to service provision and regarding complex and / or highly sensitive cases. These roles are focused on our Rape Crisis and Ascent Counselling Services but will include cover and support for other WGN services.

Administration & Bookings Officers act as a key point of contact for the organisation and ensure WGN’s centres are calm, supportive and welcoming environments for all users and they are responsible for contributing to continuous formal monitoring and reporting processes for services. As with all WGN team members, Administration & Bookings Officers are responsible for actively contributing to a culture which values and respects diversity, learning, improvement, striving for quality and best practice.

We are looking fortwo highly motivated, organised and skilled individuals for these key roles, which are essential to the core functioning of the organisation. If you are passionate about working with women and would like to work within an empowering and gender specific / feminist framework we would really like to hear from you.

WGN’s employee benefits include: 3% pension contribution, generous annual leave entitlement and an Employee Assistance Scheme.

Please visit our website  to download an application pack. Completed applications should be emailed to Human Resources or posted (marked ‘private & confidential’) to Human Resources, WGN, PO Box 13095, London W14 0FE (ensuring they arrive by the deadline).

Closing Date for Applications: 10am on Monday 30th September 2019

Interviews: Will be held in the week beginning 7th October 2019

Please note if you have not received a response to your application within 4 weeks of the closing date you can unfortunately assume your application has not been successful on this occasion.

These posts are subject to satisfactory references and Enhanced DBS check.

The Ministry Division is one of the Divisions of the Archbishops' Council and advises Bishops and the General Synod on all matters concerning the ministry of the Church.

As Business Process Administration Officer, you will be part of a small and multi-functional team during a period of positive change and the introduction of innovative ways of working.

Your role will be interesting and varied and will include the following duties:

• Ensure accurate and timely allocation of Advisers and candidates onto the Bishops' Advisory Panels (BAPs) and Candidates Panel (CPs), working to challenging deadlines and being the first point of contact to resolve any queries
• Provide administrative support
• Provide project support to achieve the implementation of new electronic systems to manage our process
• Management of the "Box" secure document exchange system
• Assist the Business Process Manager to ensure compliance with GDPR legislation

To be successful, you will need great communication skills and the ability to build relationships with colleagues, partners and stakeholders and work positively and flexibly, as part of our team. Proactive with the competence to use a variety of IT systems confidently, you will have the skills to review our systems and processes suggesting improvements to enhance our service.

Interviews will be held w/c 28th October 2019

In return we offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.?

Main Responsibilities

The Role

Electronic allocation of Advisers and Bishops Advisory Panels (BAPs)

• Ensuring early communication to BAP Advisers regarding their future attendance availability using Doodle polling
• Collating responses in order to accurately allocate Advisers to BAP dates
• Accurately allocating candidates to BAPs following receipt of the Booking Form
• Initiating Adviser and candidate amendments when required on an ongoing basis
• Managing any queries that arise regarding this process

Administrative Support to the Bishops Advisory Panels (BAPs) and Candidates Panels (CP)

• Liaising with Diocesan staff to ensure that all candidate documentation for a BAPs/CPs is received within the prescribed deadlines
• Accurately capturing all candidate documentation quickly and accurately onto the IT system, liaising with the National Advisers for Selection (NAS) to resolve emerging issues
• Ensuring that all Candidates and Advisers receive all necessary information and documents, on time and in the correct format
• Ensuring all post-BAP processes are completed and Bishops Reports are uploaded into "Box" within the agreed timescale

Involvement in the design, testing and implementation of new IT systems

• Provision of support in the design of a new IT system to replace existing Access and paper-based systems
• Involvement in the testing of new IT systems to identify and rectify design issues
• Liaison with stakeholders regarding implementation
• Involvement in the training and roll out of the new system

Project Manage the introduction of the "Box" System

• Take on project management responsibility for the introduction of the "Box" document exchange system
• Promote the use of "Box" to the dioceses, Training Institutions and beyond, wherever it can, more securely replace existing document transmission systems
• Become an internal "expert" in the usage of the system
• Setting up new users in "Box" and updating user records when required
• Responsibility for review of system usage, with particular regard to GDPR legislation
• Provision of both training and guidance to both internal and external users in "Box"

GDPR

• Assisting the Business Process Manager to ensure compliance with GDPR legislation across all areas of business within Ministry Division

Part-time and full-time positions available

We are seeking a Meetings Administrator and Database and General Administrator to join us and provide administrative support to our team.

Both positions will involve you providing assistance to our Secretary General and other senior staff with administrative duties.

In the Database position, you will assist with meeting management in support of the Anglican Safe Church Commission, a small international medical grants fund, and the Secretary General’s office team. You will also maintain our global database of senior Anglican clergy and staff.

In the Meetings position, you will assist with preparation for a wide range of international Anglican meetings initiated or supported by the ACO. The role includes arranging travel, visas and accommodation, providing meeting papers and joining information to delegates, and hospitality.

To succeed, you should have flexibility, drive and personal resilience, as well as first-class skills.

The Anglican Communion Office is the permanent Secretariat for the Instruments of Communion of the Anglican Communion. We serve the Anglican Consultative Council, the Primates’ Meetings, and the Lambeth Conference, as well as commissions, committees and groups that emerge from time to time, as the need arises. Currently we are working hard in preparation of the Lambeth Conference, which takes place in 2020.

For further information and to apply, please visit our website via the Apply button.

Closing date: Monday, 23rd September 2019.
Interview date: Tuesday, 1st and Wednesday, 2nd October 2019.

Full-Time (35 hrs p/w)

Fixed-term contract until December 2020

HMP Swansea

Ref code: AWS-191

Are you a highly organised, efficient and proactive self-starter able to work on your own initiative? Looking for an exciting new challenge? If so, join St Giles Trust as an Administrator, where you will provide vital administrative support and contribute to ensuring compliance with systems and procedures, standards and performance targets relating to the administrative functions.

About St Giles Trust

An ambitious, well-established charity that helps people facing adversity to find jobs, homes and the right support they need. Central to our ethos is our belief that people with first-hand experience of successfully overcoming issues such as an offending background, homelessness, addictions and gang involvement, hold the key to positive change in others. 

About this exciting opportunity

This key role will see our successful candidate undertake a broad range of essential office-based, meeting-setting and facilities monitoring tasks. This will involve managing, developing and updating the Client Database, collecting and collating data, and developing and maintaining effective and efficient administrative and office systems, including filing and recording systems.

You will also be expected to process all relevant internal and external correspondence and access emails regularly and distribute messages promptly, while offering general support to Peer Advisers, staff and manager when necessary is also an important aspect of the role.

What we are looking for:

• Strong IT skills, including proven Word, Excel, PowerPoint and Outlook experience
• An excellent communicator, verbal and written, with impressive interpersonal skills
• A self-starter who is organised and able to manage own workload
• Strong attention to detail and a proven ability to produce accurate work
• Impressive time-management, organisational and prioritisation skills
• The ability to develop and maintain filing, database and recording systems
• Sympathy with the aims and ethos of St Giles as an organisation

In return, you can expect a competitive salary and generous leave allowance, staff pension scheme, flexible working, a mentoring programme, an advice and counselling service, season ticket loan and much more besides.

For further information, or to apply, please visit our website.

Closing date: 11pm, 30th September 2019. Interviews: 9th October 2019.

Job Advertisement

Job Title: Administrator

Location: Kew, Richmond, Surrey

Responsible to: Director

Salary: Competitive

Hours: 9 – 5pm

We are seeking a dynamic individual for immediate start at our Kew-based charity helping terminally ill children living in the UK.

Job specification includes:

• Minimum two years office experience

• Ability to work on own initiative

• Excellent communication, interpersonal and literacy skills

• Excellent telephone manner

• Good computer skills including Word, Excel and Outlook

• Flexible and pro-active approach

The successful candidate will be responsible for a variety of tasks and need to be a highly organised individual and enjoy being part of a small team.

You’ve got good administration experience and you’re a good team player with a flexible approach. All you need is the perfect environment to put your skills to great use. Welcome to Richmond Fellowship as an Administrator.

We are looking for someone like you to play a vital support role at our Holloway Road head office.

Enthusiastic and keen to develop, you’ve got good communication skills and a professional telephone manner as well as experience of completing financial returns/ records. It goes without saying that you have strong IT skills and are able to prioritise a busy workload and work to deadlines.

So, are you ready to take on this rewarding role that comes with some really great benefits including 25 days' holiday, contributory pension scheme, employee assistance programme and childcare vouchers, plus exceptional professional development and training opportunities? Apply now via our website.

So, are you ready to take on this rewarding role that comes with some really great benefits, including a smartphone? Apply now via our website.

This is a rolling recruitment process, shortlisted candidates will be interviewed as and when they apply.

Richmond Fellowship is part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence. We know that recovery can look and feel very different to each and every one of us. But we also know that if we provide the right support, at the right time, we can inspire recovery nationwide and that recovery is possible for everyone.