Do you relish the challenge of being a key player in a small but strategic department at London School of Theology?  Do you bring a 'can do', positive attitude and continuous improvement mindset which will enable you to work collaboratively with the Director of Vocational Services to provide a high quality service to students in their practical placement and vocational preparation for life after LST?  If so, we would love to talk to you!

The successful postholder will provide administrative support in a wide range of duties and the role will suit an organised, pro-active and IT literate individual with excellent communication skills.

Full details of the role and application process can be found on the LST website.

LST is a Christian college and the postholder must be in sympathy with the Christian ethos, aims and objectives of the School.

Please apply by sending your CV with a covering letter setting out details of how you believe your skills and experience make you a good fit for this role and working at LST.

Closing date:     0900 hours Monday 6 January 2020

Interviews will be held on Thursday 9 January 2020

New opportunity not to be missed! Centrepoint, the UK’s leading youth homelessness charity, is looking for a Enagement Team Adminstrator to join our Engagement team based in  Lambeth. In return, you will receive a competitive salary plus excellent benefits.

We help vulnerable young people by giving them the practical and emotional support they need to find a job and live independently.

Together with our partners, we support thousands of homeless young people each year.

The Engagement team is responsible for finding new and exciting ways to engage young people. We work by using our four pillars of engagement (Sport, Art and Culture, Technology and Food) to positively transform young people’s lives.  We create weekly engagement programmes through different mediums which are then delivered in partnership with inspiring partners.

What you’ll be doing…

• Ensure that all reporting within the team is managed effectively; administering a calendar of reporting required, disseminating communication reminders and collating reports
• Provide training and support to all Engagement Team members for the correct use of all internal platforms e.g. Talos, QlickView, ClickTravel, Ipos (including Lyreco ordering), Inform, Concur
• Effective goods ordering in line with correct budget lines.
• Be proactive in ensuring all office based supplies are available and useable
• Respond to all and any general enquires and manage all phone calls and queries.

What we’d be looking for from you…

• Excellent verbal, written, numerical and communications skills
• Experience of working as part of a team and engaging with others.
• Excellent computer literacy skills with an emphasis on Excel, Word, PowerPoint and CRM systems
• An understanding of some of the key issues facing Centrepoint’s Young People.
• Able to manage workload to meet a range of conflicting deadlines

What we offer in return...

In return for your efforts you’ll receive a competitive salary, excellent training and development, and a host of staff benefits including:

- 25 days of annual leave per year, rising by one day per year to a maximum of 27 days

- Excellent training package to ensure you have the skills and knowledge to build a new career

- Employer pension contributions of 4%

- Clear career progressions, linked to portfolio work, that enables movement up the pay scale

- Access to Cycle 2 Work loan scheme

- An interest-free travel loan

We seek to challenge discrimination and are committed to fairness and equality within Centrepoint. We welcome applications from anyone with direct experience of being homeless or using young people's services.

Don’t miss out on this fantastic opportunity to join our team as a Engagement Team Administrator, click ‘Apply’ now!

Closing Date: 12 November 2019, noon

Interview Date: 18 November 2019

PAPYRUS is the national UK charity dedicated to preventing young suicide.

1. DESIGNATION                       Administration Officer (West Midlands)
2. HOURS                                   36 per week (some planned unsocial hours)
3. SALARY                                NJC Scale 4-6  (£18,426 - £19,171)  + 5% Pension contribution
4. LOCATION                            Birmingham Office  
5. RESPONSIBLE TO                 Regional Manager (West Midlands)

6. PURPOSE OF POST

To provide administrative support to PAPYRUS’ West Midlands office in particular, responding, monitoring and recording all enquiries, assisting in preparation for training courses, events and workshops, supporting and working closely with other Team Members.  The post offers an exciting opportunity to learn and develop new knowledge and skills in a wide range of areas. As a small team in a growing organisation, team members are expected to be flexible, reliable, and hard-working, to be a team player able to use initiative and seek solutions when required.

7. KEY RELATIONSHIPS

Regional Manager, PAPYRUS Staff and Volunteers, Board of Trustees; and PAPYRUS Press Office

8. MAIN DUTIES AND RESPONSIBILITIES

1. Ensure the smooth running of the office

1.1. To be a first point of contact for all email and telephone enquiries.

1.2 Record all enquiries and contacts using the CRM database

1.4. Arrange and organise meetings/bookings as required.

2. Co-ordinate training bookings, using diary system, email and databases to ensure training is organised, allocated and delivered:

2.1 Prepare resources for staff delivering training courses and workshops.

2.2 Help to facilitate training delivery nationally, responding to email and telephone enquiries, ensuring preparation, materials, resources, venues, for all events are in place when required.

3. Establish and maintain efficient and effective administrative systems:

3.1 Report any office issues to the Regional Manager as soon as possible and undertake agreed actions.

3.2 Work and maintain internal up to date CRM database (Raiser’s Edge).

3.3 Assist with managing the office diary.

3.4 Collate evaluations and feedback from project work.

3.5 Prepare reports and correspondence as requested.

3.6 Deal sensitively with all enquiries.

3.8 Direct telephone, postal or email enquiries to the appropriate member of staff.

3.9 Manage stock and resources.

3.10 Respond to orders and other requests for information, from stakeholders, by phone, mail and email, according to policy and keep accurate and up to date records.

3.11 Respect confidentiality within PAPYRUS policy and manage data appropriately in line with the Data Protection Act 1998.

3.12 Understand relevant duties and manage matters relating to safeguarding of children and vulnerable adults within PAPYRUS policy.

3.13 Attend and contribute constructively to regular line management supervision and appraisal protocols.

3.14 Help to plan, contribute to and attend PAPYRUS conferences, workshops and events as required.

3.15 Attend training courses as required.

9. ADDITIONAL DUTIES

It is the nature of the work of PAPYRUS prevention of young suicides that tasks and responsibilities are in many circumstances, unpredictable and varied. All staff are, therefore, expected to work in a flexible way when the occasion arises and when tasks not specifically covered in their job description have to be undertaken. These additional duties will normally be to cover unforeseen circumstances or changes in work and they will normally be compatible with the regular type of work. If the additional responsibility or task becomes a regular or frequent part of the member of staff’s job, it will be included in the job description in consultation with the member of staff.

10. CONFIDENTIALITY

It is expected that all PAPYRUS employees understand that our work is confidential and that neither details about those who use its services nor any other PAPYRUS business should be divulged to members of the public. A confidentiality agreement must be signed on taking up this post. Further details are outlined in the PAPYRUS Confidentiality Policy.

11. BASIC PRINCIPLES

The post holder is expected to be familiar with and have regard to the ethos and values of PAPYRUS and work within that framework. He/she must be prepared to operate without prejudice to all who approach PAPYRUS or work with the organisation at any level.

12. CONDITIONS OF SERVICE

Conditions of Service are broadly in line with those set out by the National Joint Council for Local Government Services. PAPYRUS has a probationary period of 6 months for all posts. Appointment to this post may be subject to satisfactory Enhanced CRB Disclosure and/or completion of Vetting and Barring Scheme checks.

13. QUALIFICATIONS

See Person Specification

The application form for this role can be found on our website. Please do not send your CV as this will not be considered as part of your application.

Applications must be submitted using the online application only.

The Leasing Administrator/Officer (Commercial) will be working for a charity supporting and enhancing the lives of people in the local and diverse community.

We are looking for an individual who is community and customer focused and possesses a keen interest and experience in undertaking commercial property lettings and dealing with associated legal documentation.

You will need to have the right blend and balance of technical and practical skills, legislative and commercial awareness and people management skills.

To find out more about this exciting role and to apply visit Westway Trust website.

The Refugee Therapy Centre is seeking to appoint a Senior Administrative Officer to take over the operational work of the centre.

The candidate should be intuitive, flexible, with excellent administrative skills, and be able to use software packages and databases to a high standard, including Microsoft Access; be committed to confidentiality and to the ethos of The Refugee Therapy Centre. Excellent verbal and written communication skills are essential requirements.

Closing date for applications is the 12th December 2019.

To apply, please email including a full CV, a covering letter, and details of two referees. Please also post a hard copy of these documents to: The Refugee Therapy Centre, 1A Leeds Place, Tollington Park, London, N4 3RF.

We are looking to appoint an enthusiastic, conscientious and self-motivated individual to support our finance, volunteering and charity management work.  The successful candidate will play an important role to ensure the ongoing success of the charity’s operations.

The role will be based in our Mitcham office but will work across our offices in Lambeth and Merton.  Our offices have excellent public transport links and the Mitcham office has car park facilities.  We offer a friendly and welcoming work environment and can provide flexible work opportunities.

Citizens Advice Merton and Lambeth (CAML) is the leading advice charity supporting individuals and families primarily across the London boroughs of Lambeth and Merton.  We provide a range of information, support and advice services.  We also work to raise awareness and understanding of the challenging issues affecting our clients and communities.

Terms and Conditions

• Part time: 4 day week (30 hours, Mon to Thurs) or 30 hours over 5 day week
• Contract: Permanent
• Location: Primarily based in our Mitcham office
• Salary: £16,800 to £17,600 (£21,000 to £22,000 FTE) dependent on experience
• Annual Leave: 20 days based on 4 day week (25 days full time equivalent), plus a charity day and pro rata public holidays 
• Child care vouchers
• The charity operates a group pension scheme
• Work travel loan scheme

If you’re interested in this role and joining us, we would be delighted to hear from you.   Please read the attached job description and person specification then forward your CV and a covering letter explaining your interest and suitability for the role (please note we do not consider applications with no covering letter).  If you wish to complete the Equality monitoring form, please email the three documents to the email address provided. If you wish to confidentially discuss the role in the first instance, please contact our Head of Finance & Resources on the email address provided in the job description.  The deadline for applications is 6pm, Sunday 15 December 2019 and shortlisted applicants will be invited to an interview on Tuesday 17 December 2019.  If you do not hear from us, we are afraid your application was unsuccessful.

We are looking for two well-organised, welcoming and flexible Project Administrators. These roles will take day-to-day responsibility for making sure our office runs smoothly, as well as supporting our front-line projects that support local disabled people. These are very varied roles, providing general administration support, coordinating our reception service and the volunteers that provide it, as well as supporting our projects by organising events, keeping records and getting feedback from the people who use our services.

There will be plenty going on and the two postholders will need to work closely with each other to coordinate the support they provide across the organisation. It’s your opportunity to make a real difference, both within the organisation and for our clients. These roles are new, so this is your opportunity to make a stamp on the organisation and make the role your own.

We are proud to be a London Living Wage-accredited employer. The two roles are set at 0.60 full-time equivalent (so 21 hours per week).

Real is proud of its principles of valuing everyone and never discriminating. As a user-led organisation of local disabled people we particularly welcome applications from disabled people, and people who live in Tower Hamlets.

Why you should work for Real

• We are a dynamic, growing third sector organisation and a user-led organisation of disabled people. We are firmly driven by our principles and ethos.
• We are a progressive organisation, constantly looking to work more effectively. But this does not mean we abandon our principles.
• We have a good reputation with our funders and our clients, and support in the region of 1000 people each year.
• We actively embrace diversity in all forms. Our clients relate to us more because we reflect their reality.
• We consider disability in our employees an asset.
• There is a great atmosphere and good staff morale.
• In a number of areas we are at the forefront of being part of an evolving and developing third sector in Tower Hamlets.

Applications close: initially, 9 am on Monday 16 December 2019 (but watch our website in case we extend the deadline)

Click on the link to our website where you will find:

• more information about Real
• important information about the recruitment process
• more information about the role
• the job description and person specification
• an application form.

Administrator – Six Month Contract
Cirencester, Gloucester

About Us

We are Benevity, a game changing software developer bringing a breath of fresh air and a new way of thinking to employee engagement software.

We are global leaders in corporate social responsibility and some incredible brands from around the world rely on us to provide award-winning corporate goodness programmes. These programmes help to attract, retain and engage professionals who are connected by causes that matter to them.

To put this in context, with 10 million employees registered with us, we’ve processed nearly three billion dollars in donations and 17 million hours of volunteering time this year alone.

We’re now looking for an Administrator to join our team in Cirencester and support our clients and back office functions.

Your Benefits

- Salary of up to £20,000 DOE per annum
- Company bonus scheme (based on company and individual performance)
- Employee assistance programme including counselling, consultations and access to resources
- Workplace giving programme including 100% matched charitable donations and paid volunteering time
- Ability to carry up to 10 days’ holiday into the next holiday period

This is an incredible opportunity to develop your career and future prospects with our growing, exciting organisation that is changing the way charity work and donations can be given.

You’ll discover that we are a rare and diverse group, we’re dreamers and doers, positive thinkers and people who are looking for more than just a job. We treasure each and every member of our team and they, in turn, help us to be more successful, to share our vision and to make the world a better place through goodness and giving.

If ours sounds like the kind of place where you could thrive, get in touch today.

The Role

As our next Administrator, you will join our managed services provision and play a pivotal role in helping our clients to manage their employee volunteering, matching and giving programmes.

Specifically, you will provide a variety of support services to ensure that programmes run smoothly and clients, employees and the charities they support can work together harmoniously.

Supporting Client Success Managers and Team Leads in building excellent client relationships, you will also:

- Field client requests quickly and competently
- Manage multiple projects at once
- Review and update priorities to ensure all activities are covered
- Deliver on promises that form the basis of relationships
- Maintain personal high standards and complete tasks and projects in accordance with these standards
- Work as part of a team, receiving support and providing assistance when needed
- Making on-site client visits as required

About You

To be considered as an Administrator, you will need:

- Excellent written and verbal communication skills
- To be a detail-oriented multi-tasker
- To be resourceful and proactive
- Operational excellence
- To be a collaborative team member
- The willingness to travel

Other organisations may call this role Managed Services Administrator, Client Services Administrator, Account Management Administrator, Account Support Executive, Account Executive, Client Support Co-ordinator, Account Co-ordinator, or Client Services Co-ordinator.

We believe in the power of diversity and we’re dedicated to creating a diverse, equitable and inclusive environment at Benevity. We ensure equal opportunity for all applicants and encourage people of all visible minorities, including Indigenous applicants, and those of any religion, sex, age, ability, sexual orientation, gender identity or expression to apply.

So, if you’re seeking your next challenge as an Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Fantastic part-time opportunity for an experienced administrator to join a small and friendly grantmaking team in an established family office.

Our trusts make over 450 grants each year to a wide range of mostly UK-based charities. Grants are either awarded by our three formalised funding programmes or are discretionary in nature, having often been championed by family members or other stakeholders.

Our team is very small and friendly, with various members of the family closely involved. This is a permanent part-time role, working four days a week (to include Tuesdays, Wednesdays and Thursdays). The salary for this role would be up to £24,000 (£30,000 full-time equivalent), depending on experience, and the successful applicant would report to the Grants Manager.

Ideally, we are looking for someone to start as soon as possible.

Responsibilities would include, but not be limited to:

• General support to the Grants Manager, family members and Trustees (information requests, expenses, ad hoc projects, research etc)
• Providing administrative support through the grantmaking life cycle (from initial enquiry, application, decision making, grant payments, and record keeping, to monitoring and follow up). This would include:
  • Leading on the management of data and information, including maintaining and updating the applications and grants database (Salesforce) and various spreadsheets
  • Being the first point of call for all queries and dealing with them appropriately
  • Processing, circulating, recording and responding to incoming correspondence (grant applications, updates, event invitations, thank you letters etc)
  • Managing meeting logistics (scheduling, booking rooms, ordering catering, preparing and circulating papers and organising travel etc)
  • Taking and circulating minutes of trustees’ meetings
  • Preparing grant letters/emails and payments 
  • Assisting with grant monitoring and reporting processes
• Working with others in the preparation of annual report and accounts
• Liaising with various service providers
• Striving for ongoing administrative improvements

Attributes sought

• Prior experience in administration, ideally at a grantmaking organisation
• Well organised, bright, and with a positive, friendly disposition
• Good attention to detail and high levels of accuracy
• Ability to develop and maintain excellent working relationships with a range of stakeholders
• Excellent verbal and written communication skills
• Quick to pick things up, act with initiative and manage own workload
• Fully proficient in Office 365 suite, including Outlook, Word, Excel and PowerPoint
• Experience of using Salesforce is preferred and highly valued

We are seeking a highly efficient, experienced Administrator to join our small professional team. You must have excellent communications skills, be thorough and accurate, be able to multi-task, remain calm under pressure and add to our team dynamics. You must possess a range of administrative and secretarial skills including good IT skills. The post will involve supporting evening training events during term time approximately once a week.

Good interpersonal and teamwork skills are essential as is a sense of humour and the ability to exercise tact, diplomacy and sensitivity.

You need to be committed to our vision of ‘Developing Church of England Education’, be in sympathy with the aims and objectives of the Christian Church, and ideally have an understanding of the workings of the Church of England in Education.

Closing date for applications:  9am Monday 16 December 2019

Receptionist / Admin Assistant (Contract)
London, W1

About Us

Established in 1948, Tavistock Relationships is a leading charity that delivers and develops advanced practice, training and research in therapeutic and psycho-educational approaches to supporting couples.

We deliver professional training to the next generation of couple therapists and provide clinical services to couples and parents throughout London.

Now, we’re looking for a part-time Receptionist / Admin Assistant to support the daily running of our front desk for a one year contract.

The Benefits

- Salary of £10.63 per hour, with pay increment after 6pm
- Pension (6% employer contribution)
- Cycle to work scheme
- Contribution towards eye tests
- Weekly fruit bowl for staff
- 25 days’ annual leave (rising with service) plus Bank Holidays

This is an exciting opportunity for a proven administrator or receptionist to join our internationally renowned charity as we provide vital help to families in times of crisis.

You’ll discover a friendly environment where a culture of wellbeing is supported, including interest-free season ticket loans and the chance to unwind with our in-house yoga.

We believe in giving excellent learning and development opportunities, ensuring you receive the training you need to gain the skills to do an exceptional job.

So, if you want to enhance your skill set while supporting us as we make a difference to the lives of couples and families across the UK, we want to hear from you.

The Role

As a Receptionist / Admin Assistant, you will manage our front desk, greeting visitors and guiding clients to where they need to go.

Your duties will also include:

- Informing therapists that clients have arrived and distributing therapeutic questionnaires
- Managing the switchboard, forwarding calls and handling general enquiries
- Taking card payments from clients

About You

To join us as a Receptionist / Admin Assistant, you will need:

- Previous reception or administrative experience
- An excellent telephone manner
- An understanding of data protection legislation
- Proficient IT skills, with a focus on Microsoft Office

Working hours will be 1pm - 10pm, Monday – Friday, with exact working patterns to be agreed upon with the successful candidate.
 
Interviews will be held in mid-January.

We would like to hear from you if you have held the title of Office Administrator, Administrator, Secretary, EA, PA, Executive Assistant, Personal Assistant, Administrative Assistant. Front of House, Hotel Receptionist, Receptionist, or Front Desk Assistant.

Webrecruit and Tavistock Relationships are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re looking for a role as a Receptionist / Admin Assistant, within an organisation making a real change, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Fixed-term contract until December 2020

HMP Swansea

Are you a highly organised, efficient and proactive self-starter able to work on your own initiative? Looking for an exciting new challenge? If so, join St Giles Trust as an Administrator, where you will provide vital administrative support and contribute to ensuring compliance with systems and procedures, standards and performance targets relating to the administrative functions.

About St Giles Trust

An ambitious, well-established charity that helps people facing adversity to find jobs, homes and the right support they need. Central to our ethos is our belief that people with first-hand experience of successfully overcoming issues such as an offending background, homelessness, addictions and gang involvement, hold the key to positive change in others. 

About this exciting opportunity

This key role will see our successful candidate undertake a broad range of essential office-based, meeting-setting and facilities monitoring tasks. This will involve managing, developing and updating the Client Database, collecting and collating data, and developing and maintaining effective and efficient administrative and office systems, including filing and recording systems.

You will also be expected to process all relevant internal and external correspondence and access emails regularly and distribute messages promptly, while offering general support to Peer Advisers, staff and manager when necessary is also an important aspect of the role.

What we are looking for:

• Strong IT skills, including proven Word, Excel, PowerPoint and Outlook experience
• An excellent communicator, verbal and written, with impressive interpersonal skills
• A self-starter who is organised and able to manage own workload
• Strong attention to detail and a proven ability to produce accurate work
• Impressive time-management, organisational and prioritisation skills
• The ability to develop and maintain filing, database and recording systems
• Sympathy with the aims and ethos of St Giles as an organisation

In return, you can expect a competitive salary and generous leave allowance, staff pension scheme, flexible working, a mentoring programme, an advice and counselling service, season ticket loan and much more besides.

For further information, or to apply, please visit our website.

Closing date: 11pm, 5th January 2020. Interviews: 14th January 2020.

37.5 hours per week - the service operates between 8am and 6pm Monday to Friday, but actual working hours will be determined by the needs of the service
HMP Manchester

Closing date: 12 December at 11:30pm. Interviews: 19th December 2019

Do you have strong administration skills gained in a customer facing environment? Could you cope in a prison environment? Then join Shelter as an Administrator and help ensure the smooth running of our service that helps turn around often chaotic lives.

Shelter run an Integrated Through the Gate service in prisons, working closely with offenders and a range of other agencies to provide a holistic service that assesses individual need so that prisoners are fully supported up to and following release.

About the role
As Administrator you will provide full administrative and office management support to a busy team including allocating referrals, data entry and processing. Compiling performance reports and ensuring the team have the necessary forms and paperwork to do their job effectively will be key. You will also take responsibility for processing sensitive and confidential data on offenders and maintaining records as appropriate on the OASYS/CRC and Shelter case management systems.

About you
You've got office administration experience, gained working in a customer facing role, and experience of processing sensitive and confidential information and working with secure systems. A proven ability to support the financial process, including supporting management accounts, reviewing and monitoring transactions listings and variance reporting is required as are good typing skills and proficiency using Microsoft Office applications.

Benefits include 30 days annual leave, the possibility of flexible working and significant opportunities for learning and development.

Shelter helps millions of people every year struggling with bad housing or homelessness through our advice, support and legal services. And we campaign to make sure that, one day, no one will have to turn to us for help. We're here so no one has to fight bad housing or homelessness on their own.

To find out more about the role and the benefits of working for Shelter please visit our website. Apply to be part of our team and be the change you want to see in society.

Safeguarding is everyone's business. Shelter is committed to protecting the health, wellbeing and human rights of those we support, and enabling them to live free from harm, abuse and neglect. All our staff will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.

At Shelter, we welcome and encourage applications from everyone regardless of age, disability, gender, ethnicity, religion and sexual orientation. We also encourage applications from people, who have been homeless or have been at risk of homelessness. We are facing diverse problems, so need diverse people to tackle them.

Shelter does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.

We have an exciting opportunity for an administrator to join our team. The successful applicant will provide administrative support for our MaPS, Universal Support: Help to Claim services and Operations Manager.

The main duties of this post will include maintaining confidential client records and documents within set organisation procedures; contacting clients prior to appointments via telephone, email or e-texting; rearranging appointments if necessary via our electronic diary system and general day to day administrative duties compatible with this role.