Are you looking for an opportunity to be part of an amazing campaign for Operation Christmas Child Shoebox appeal 2020?

We are looking to employ an Administrator on a temporary contract at our Head Office in Buckhurst Hill, Essex. The contract will be from September 2020 to end February 2021.

The role is varied and exciting. Covering assisting with managing donations, importing data, maintaining our supporter database, but also interacting with our supporters, and responding to their enquiries, and encouraging them with their shoeboxes. It is a busy and full on role, but exceptionally rewarding to be part of this campaign that brings joy to children across the world, and a great opportunity to gain some experience in charity and donations administration.

You will need to:

• be quick to learn – you will be trained about all aspects of Operation Christmas Child

• have a clear and confident telephone manner

• have good PC skills, particularly knowledge of Microsoft Office packages (e.g. Excel,
Word), and the ability to quickly learn how to use new packages such as our database
system.

• be a good team player to help meet team and project deadlines

• be comfortable working in a very busy environment

• have a positive, ‘can do’ attitude

• be flexible regarding the tasks you may be given

If you are interested in this position, please apply with a CV and covering letter stating why you are interested in this role. If you would like more information about the Operation Christmas Child campaign, please visit our website.

All applicants must be willing to work within a Christian framework and be sensitive to its various expressions across cultures and denominations. All applicants should be in sympathy with the evangelical Christian beliefs held by the organisation.

Cathedral Music Trust is looking for a friendly and efficient Administration Officer, to play a key role in ensuring the smooth running of the charity.

About us

Cathedral Music Trust (CMT) is a charity which supports and promotes sacred choral music. We do this by campaigning on behalf of cathedral music and musicians, giving grants to cathedral choirs and choristers in need, and encouraging the pursuit of excellence in choral and organ music. The Trust is a newly formed charity, incorporating the Friends of Cathedral Music and the Diamond Fund for Choristers. It has ambitious plans to invigorate and expand its operations as the leading source of support for cathedral music through advocacy, education and grant-giving. It is especially committed to enabling children from a diverse range of backgrounds to experience the many benefits that come from being a chorister. 

About the job

Permanent, part time position.

28 hours per week, working from home.

Salary £18,750 per annum - this is pro rata the full time equivalent salary of £25,000 pa

You will support the Operations Director, to whom you will report, to ensure the efficient and effective running of the charity. Your responsibilities will include: 

• Providing the first point of contact for volunteers and supporters, and handling emails and correspondence
• Maintaining contact and communication lists and ensuring GDPR compliance
• Maintaining and managing the organisation’s database (CRM), including processing membership data and keeping membership and donor records accurate and up to date
• Managing applications for grants, processing and administering grants, and monitoring performance
• Maintaining logical, ordered and up to date digital file architecture
• Assisting with activities and events, including booking rooms and catering for meetings and events
• Assisting the work of the Development Director

About you

You are self-motivated, proactive and efficient, with outstanding organisational and time management skills and a high standard of written English. You have demonstrable experience of managing processes and administrative tasks in a virtual office. You have a proven ability to provide excellent customer service and are used to dealing with volunteers. You have strong IT skills and experience of customer relationship management systems for non-profits. You have experience of arts administration and/or an interest in choral music.

More information

A job description and person specification is available below. We welcome applications from all suitably qualified candidates regardless of their background.

In order to apply, please email us your CV, covering letter and names and contact details of two referees. In your letter, please explain how your skills and experience match the job description and person specification, why you would like to join us, and any other relevant details in support of your application.

Recruiting an Agency and Partnership Administration Officer to the Housing team in Westminster!

£28,000 per annum, 35 hours per week plus 25 days Annual Leave, Pension schemes, Staff discounts, healthcare and more.

We are recruiting for an experienced Administration Officer (Agency and Partnerships) to join our Housing Team.

Look Ahead currently manages 1,500 units on behalf of other landlords and monitors the performance of several managing agents who manage services on our behalf. The organisation typically enters into housing management agreements and other delivery vehicles, for example leases, as part of a wider contract to deliver care and support service to Local Authority and Health Commissioners.

Housing management agreements and leases place responsibilities on both the landlord and managing agent to provide services to tenants and licensees and ensure compliance across all associated legislation (landlord and tenant, statutory landlord compliance, health and safety etc.). To ensure compliance, agreements set distinct responsibilities for key housing management tasks including, (among other matters) setting and collecting rent and service charges and the arrangement for maintaining properties to agreed standards.

Key Responsibilities:

External Landlords

- Monitoring the performance of management agreements and financial performance as well as co-ordinating compliance with other contract terms such as health and safety inspections
- Collating information requested by landlords and co-ordinating prompt submission of contractual performance returns including quarterly SHiP returns and annual self certification forms
- Supporting the Agency and Partnership Manager in negotiating housing management agreements and leases with other Registered Providers and external landlords
- Support actions around the implementation of new services or de-commissioning of current services
- Day-to-day support of the relationships with other Registered Providers and external landlords
- Monitoring that invoices are paid within the terms of our management agreements/leases and also ensuring that any re-charges are accurate
- Working with the Agency and Partnership Manager and finance colleagues on the collation of rent and service charge/ budgetary information from landlords during annual rent reviews and submitting details of charges to landlords as required

Agency Managed Properties

- Devising and collating the submission of performance monitoring returns from managing agents
- Reviewing performance information submitted by managing agents in line with Look Aheads' performance management systems, enforcing contractual compliance and raising concerns as appropriate with the managing agent
- Maintaining a schedule of liaison meetings and property inspections with managing agents in Look Ahead owned properties, following up agreed actions and keeping records of contacts up to date
- Working with the Agency and Partnership Manager and finance colleagues on the collation of rent and service charge/ budgetary information from managing agents during annual rent reviews and submitting details of charges to managing agents as required

Internal Communication

- Responsible for distributing information related to management agreements and leases internally to the relevant staff to ensure contractual obligations can be met including maintenance and compliance responsibilities
- To advise and assist staff colleagues with the understanding of management agreements and leases

This is not an exhaustive list of all the duties and responsibilities that may be required from time to time and is subject to change in accordance with the needs of Look Ahead.

Person Specification:

- Prefers working as part of a group or team
- Is fundamentally calm and resilient, does not let emotion adversely affect them or obscure their judgement
- Has a practical and logical mind and is naturally well organised
- Thrives on change and enjoys dynamic diverse environments
- Is confident with high levels of self-esteem
- Is respectful, articulate and sensitive in style of communication
- Is motivated towards excellence and improvement of personal performance with a can do attitude

Interviews will be held (virtually) on Friday 4th September 2020

For more information or to apply please visit our website.

The Royal Society of Biology (RSB) is a single unified voice for biology: advising Government and influencing policy; advancing education and professional development; supporting our members, and engaging and encouraging public interest in the life sciences.

The Royal Society of Biology is committed to promoting biology as a subject of choice to students in schools, colleges and universities. Through accreditation, we support and recognise excellence in biology teaching; champion a biology curriculum that challenges students and encourages their passion for biology; support young scientists through higher education; and provide career guidance at all levels.

Over the years the accreditation programme has gone from strength to strength and as a result multiple strands of accreditation have been developed which includes Foundation Accreditation, Standard Accreditation, Advanced Accreditation, Masters Accreditation, Doctoral Accreditation and International Accreditation.

The Accreditation Officer will join a small dedicated team, managed by the Associate Director responsible for Accreditation, Training and Professional Registers. The successful candidate will help to ensure that the objectives in the RSB three year business plan are met, with an emphasis on facilitating accreditation applications, including attending site visits as a Society representative. In addition, there will be a requirement to assist with the administration of Professional Registers and our Training offerings. This role will require a reasonable amount of UK travel, some international travel, and nights away from home.

We are looking for two admin officers to join our friendly, busy team. One is a full-time position to act as maternity cover for 9-12 months. The other is a part-time position for 14 hours per week.

Reporting to the Head of Admin, the person in this role will influence, inspire and support people to embrace and maintain a vegetarian lifestyle. You will need to be able to demonstrate how you uphold our vegetarian values in your personal life.

Main duties include providing excellent customer service, dealing with enquiries via phone, email and in-person as well as supporting all areas of the charity with a wide range of admin and facilities tasks.

Our physical offices are closed at the moment because of COVID-19 so the position currently involves working from home. When the office re-opens the role will be based in our headquarters which is located, within close proximity to Altrincham. So the ability to be able to travel into the office is essential.

For further information on this position please see the job description and person specification.

To apply for either of the posts please enclose a letter detailing how you meet each of the criteria set out in the person specification along with your CV to Zoë Irwin either via email or post to: Parkdale, Dunham Road, Altrincham, Cheshire WA14 4QG. You’re welcome to apply for both positions but if you have a preference please let us know.

The closing date for applications is Friday 21st August 2020 at 9 am.

You must be available for the first round of virtual interviews on Tuesday 1 September 2020.

If successful you must also be available for in-person interviews at our offices on Thursday 3 September 2020.

The Vegetarian Society aims to be a positive employer. We operate a 35-hour week, flexible working-time scheme and stakeholder pension.

If you have any queries regarding the post, please get in touch. 

Sustainability First is a charity and think tank focused on improving environmental, social and economic wellbeing in public utilities.  We run multi-party projects with senior decision makers on issues such as purposeful business in utilities, the public interest and smart energy meter data and art and behaviour change.

We are looking for a part-time (2 days p.w) Communications, Engagement and Admin Officer who will have strong communications skills and practical experience in terms of building networks and stakeholder engagement. Salary £21,000 p.a. pro rata for part time working i.e. £8,400 p.a. 

The role is for a fixed one-year term, with the possibility of renewal.  It is home based, with the possibility of some meetings in London when social distancing restrictions are relaxed.

Department: Reconnections, Services

Salary: £20,150

Hours of work: Full time (35 hours)

Contract Type: Fixed term (18 months)

Reporting to: Service Manager

Direct Reports: N/A

Location: Office-based in Guildford and Waverley

About us

Reconnections is an exciting pilot by Independent Age in Guildford and Waverley supporting people to reduce their feelings of loneliness and reconnect to life. The service works with over 65’s for an average of six months, building their confidence, resilience and social networks. You will be working as part of a small local team overseen by a Service Manager and will benefit from wider support from across Independent Age.

The Job

The post holder will act as the central point of contact for all referrals and enquiries to discuss whether the service is right for them and be responsible for accurate data input, data quality, evaluation and maintenance of service user information. Our approach inspires creative thinking to achieve the greatest impact for those we support.

Main Duties      

• Act as the central contact point for all Reconnections referrals and enquiries. This will include telephone, email and face to face communication.
• Contact potential service users to discuss their initial eligibility and suitability for the service and signpost to alternative services where appropriate.
• Allocate and book new referrals to Caseworkers including accurate diary management and understanding of needs of the service users.
• Ensure accurate and timely data input onto relevant systems (including Salesforce) and support data quality processes for the wider team.
• Provide regular feedback to referrers to update them on service users’ progress and encourage further referrals into the service.
• Timely scheduling and collection of evaluation and feedback data from service users, using established tools and guidance.
• Develop and produce regular monitoring and reporting information in line with the service requirements and other reports as required by colleagues.
• Respond to all enquiries to the service as appropriate and escalate where necessary to ensure a satisfactory and timely resolution.
• Provide accurate and timely administrative support to the Reconnections team by preparing correspondence, arranging meetings, producing materials and other administrative activities as required.
• Maintain excellent relationships with all partners involved in the service and support promotion of the service through contact with professionals, agencies, and the general public.
• Undertake occasional travel around the area, with occasional need to go elsewhere in the UK.
• Undertake other reasonable duties commensurate with the role.
• Have fun and challenge yourself at work, model the charity’s values and abide by our policies and practices

Person Specification

• Providing administrative support to a small team
• Use of Microsoft Office packages and databases (e.g. Salesforce)
• Strong customer service experience, ability to resolve problems and deal with queries in a proactive manner

Desirable Experience

• Preparing data and reports
• Existing networks and relationships with community partners and agencies in the area

Knowledge, Skills & Abilities

• Engaging and empathetic communication skills via telephone/email/written reports/presentations with service users and members of the public as well as with staff and other external contacts
• Write accurately and in plain English
• Excellent ability to maintain efficient office and filing systems and improve administrative systems and processes
• Collaborate effectively within a team while working in a largely remote setting
• Ability to work with minimum supervision, take initiative, troubleshoot and find solutions to problems
• Prioritise and organise work effectively to meet priorities and deadlines
• Able to accurately record data
• Able to work flexibly including some evenings and weekends

Job descriptions cannot be exhaustive and so the post-holder may be required to undertake other duties which are broadly in line with the above key responsibilities. 

Independent Age is committed to equality of opportunity and of eliminating discrimination.  All employees are expected to adhere to the principles set out in our Equal Opportunities Policy and all other relevant guidance. 

Independent Age is committed to safeguarding and we expect all colleagues to share in this commitment. As part of our recruitment and selection process, we require a DBS (Disclosure and Barring Service) check for all individuals who work with our service users.

We're looking for a part-time administrator to join our small team, working to reduce homelessness and severe poverty among families excluded from mainstream services by their immigration status.

The postholder will provide administrative support to Project 17, including training administration, website management, human resources support and office management. 

Administration for innovative youth education.

Eastside Young Leaders’ Academy has created a unique space on the educational landscape, for nearly 20 years, shaping the lives of thousands of young people from black and minority backgrounds. We partner with state and independent schools, parents, and the corporate sector to bring about transformations for individuals and communities. We are entering an exciting phase in our growth and development, leading to the creation of this key appointment.

Our programme activities rely on highly effective administrative support to maintain office records and systems, and support multiple relationships with young people and their parents, volunteers, and external supporters. We are seeking a skilled, experienced administrator to take on this crucial role. 

You will need proven experience in a comparable role (in youth work, education or elsewhere) with excellent organisational and people-handling skills, alongside proficiency in Microsoft Office applications.

EYLA has a distinctive mission and purpose, and our success relies on people who show a strong understanding of the underlying need for our work and the values which sustain it. This is a necessary requirement for the role, to be explored during the selection process.

Completed applications via CV and covering letter (one page max) addressing the key requirements of the role should be submitted. The closing date for receipt of completed applications is Tuesday 4th August. Interviews will be held the following week (w/b 10th August).

Handcrafted Projects is a Christian Charity seeking to empower individuals to grow resilience and experience sustainable change in their lives. The organisation continues to grow and we are looking for a hands‐on Administrator and Support Worker who will work closely with the team at our Gateshead Hub.

The key roles for this position are:

Administration

• Managing the administration of the Gateshead hub including trainee records and the day to day financial activities of the hub
• Maintaining housing records, monitoring the maintenance of properties and supporting residents through the process of changing address and settling in
• Managing training contracts, including financial reporting and enrolling trainees

Support

• Support Handcrafted male and female residents and trainees to access activities and support offered by Handcrafted.
• Support residents in maintaining sustainable tenancies and safe, comfortable housing environments.
• Help to empower trainees within the workshop environment to grow in confidence and become more independent.
• Encourage residents and trainees to develop healthy strategies to cope with challenging situations.

As a result of Handcrafted's Christian ethos, this post is covered by a Genuine Occupational Requirement (GOR) to be filled by a practising Christian, under the Equality Act 2010.

Reporting to: Gateshead Project Development Officer
Hours: 37.5 hours per week, typically 8.30am until 4.30pm Mon-Fri
Location: Gateshead Hub, Wordsworth Street, Gateshead NE8 3HE, plus visiting Handcrafted housing throughout the Borough of Gateshead
Salary: £19,345

Clinical Services Administrator

Contract: Fixed Term Contract, 3 months (with possibility of becoming permanent)

Hours: Full time, 35 hours per week

Location: London, Finsbury Park (currently working remotely)

Salary: £26,059 per annum

Closing Date: 16 August 2020

Interview Date: TBC

We have an exciting opportunity for a Clinical Services Administrator.

Within this interesting role, you will provide administrative support to the London & South East Clinical Service, which provides assessment and treatment to individuals, young people, children and families who have survived torture.

You will be part of a team of Clinical Administrators who ensure consistency and continuity of administrative support to the Clinical Service at all times. The administrative team support the Intake panel, Adult Therapy Teams, Children, Young People, & Families Team, Pain management service, Care coordination service and interpreter bookings process.

In return, we offer a competitive package, with a generous 30 day annual leave entitlement, and 6% pension contribution.

To view the Job Description and Person Specification, please click the link provided.

Freedom from Torture is dedicated to healing and protecting people who have survived torture. We provide therapies to improve physical and mental health, we medically document torture, and we provide legal and welfare help. We expose torture globally, we fight to hold torturing states to account and we campaign for fairer treatment of torture survivors in the UK. We campaign for national and global change, using evidence from our services and survivor voices to protect and promote survivors' rights and hold torturing states to account. We are proud to play a significant role in the global anti-torture movement. Survivors, active and empowered, are at the centre of all of our work. 

Freedom from Torture is committed to its responsibilities under safeguarding, and expects all staff and volunteers to share this commitment. This post is subject to a satisfactory DBS disclosure,  as well as a need for full employment history and up to date employment references. 

Freedom from Torture is an Equal Opportunity Employer.

We reserve the right to close the vacancy early if we receive a high volume of applications.

We are seeking an Administrator to join our team for 37 hours per week.
Nottingham & Nottinghamshire Refugee Forum is a vibrant local charity, working with and for asylum seekers and refugees. We operate a busy Centre in Nottingham, providing advice, advocacy, practical support, and social and educational activities.
As our Administrator your primary responsibility is the delivery of a range of centralised support services across the organisation, including facilities liaison, IT support and general administration.
This is a role for someone who enjoys being part of a close office team and relishes a fast-paced working environment.

You can apply for this post via our website 

Closing date: Tuesday 4 August at 23:59
Interview date: Tuesday 11 August 2020

The Labour Party is looking to recruit an Administrator to work in the General Secretary’s Office, in our Head Office in London.

The post holder will be responsible for the day to day administration of the General Secretary’s Office, to help ensure the smooth and efficient running of the office. They will also provide support, where directed, on individual projects.

The successful candidate will have knowledge of the aims of the Labour Party and its structures, experience of working in a busy office, dealing with a range of conflicting priorities, excellent administrative skills and ability to work proactively with a variety of stakeholders.

To apply for this role, please click on the provided link and follow instuctions.

MIS Administrator 
Bristol 

About Us

ACH (Ashley Community Housing) is a social enterprise that provides a range of integration and support services for refugees. During the past ten years, we’ve grown from a small-scale housing organisation to a leading provider of integration, employment and housing services for refugees and newly arrived communities in the UK.

Through our training subsidiary, Himilo Training, we are successfully expanding our services to deliver training, development and employment opportunities to the broader communities in which we operate.

We’re now looking for an MIS Administrator to join our MIS (Management Information Systems) team. 

The Benefits

- Competitive salary 
- Free parking
- Paid company sick leave
- Company pension after probation period
- 20 days’ holiday + Bank Holidays

If you have an outstanding eye for detail and knowledge of Management Information Systems, this is a brilliant opportunity to develop your career with a fresh-thinking organisation.

You will play a key behind-the-scenes role in our organisation and support the delivery of services that help individuals to gain vital qualifications and achieve their goals.

The Role

As an MIS Administrator, you’ll help to implement and maintain data and information systems to meet the needs of the organisation.

Some of your duties will include: 

- Accurately inputting data into the system 
- Monitoring data quality 
- Helping staff to utilise our MIS 
- Assisting with data cleansing activities 
- Running reports

About You 

To join us as an MIS Administrator, you’ll need: 

- A good understanding of Management Information Systems and their use in adult education 
- Strong IT skills, including the use of MS Word and Excel, the internet and email  
- Good Maths and English skills (to Level 2/GCSE standard) 
- At least five GCSEs (or equivalent)
- Strong attention to detail 
- Great communication skills

Other organisations may call this role Administrator, Data Entry Clerk, Data Entry Assistant, Team Administrator, Administrative Assistant, or Education Administrator.

Webrecruit, ACH (Ashley Community Housing) and Himilo Training are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re seeking your next step as an MIS Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.