Role Title: Administration Officer
Contract Type: Full Time
Workstyle Arrangement: Hybrid
Reporting To: Manager, General Counsel
Department: Office of the General Counsel (OGC)
Location: London, Nairobi or Rio De Janeiro
Team Name: Corporate Secretariat and OGC Operations
Opportunity or Team description
Role Purpose
The role of Administration Officer sits within the Corporate Secretariat and OGC Operations division. OGC Operations supports the Office of the General Counsel in a wide range of administrative and executive support tasks, including contract administration, supplier payment processes, intake and resource management, learning and communications, continuous process improvement and optimization as well as housing the Corporate Secretariat function responsible for governance support.
Key responsibilities
As an Administration Officer, you will:
- Work in OGC’s Legal Support Team providing high level legal, executive, and administrative support tasks requiring discretion and confidentiality.
- Provide proactive administrative support to the Deputy General Counsel (based in Berlin, Germany), including complex calendar management, meeting coordination, travel arrangements, and expense reporting.
- Assist senior leaders and attorneys with administrative functions including but not limited to: coordinating schedules, planning complex stakeholder meetings/events, preparing materials, and arranging logistics.
- Perform legal tasks under supervision and follow compliance-related processes, requiring familiarity with legal vocabulary but not legal practitioner expertise.
- Provide general administrative support for the OGC including, contract administration, procurement processes, invoicing, department spend tracking, coordination of team meetings, scheduling, and assistance with travel and expenses, and other administrative duties.
- Build and establish relationships with other multi-regional operational departments within OSF. Take notes in meetings and supports project management as required.
The ideal candidate
Qualifications
- A level of education that when combined with your professional experience will adequately show you have the capability to perform the key responsibilities and contribute to organizational success.
Experience
Essential:
- Proven experience as a highly skilled administrator and / or executive assistant supporting senior leaders including extensive international diary management and group meeting arrangements. It will be an asset if the experience has been within a law firm or in a legal department.
- Experience leading and managing a wide range of tasks and/or projects.
- Experience of administrating contracts and managing invoices.
Desirable:
- Experience working in complex international structure and/or the non-profit field.
- Familiarity with legal concepts and vocabulary
- Project Management experience
- Strong working knowledge of Microsoft 365 tools, with experience using digital systems such as CRM platforms, SharePoint, document management systems, trackers, or similar tools
Functional Competencies:
- Strong proficiency in Microsoft 365, CRM tools, and digital organisation platforms, including the ability to use technology to organise work, track priorities, manage information, and improve administrative processes
- Exposure to Compliance requirements to ensure the organization adheres to laws and regulations.
- Demonstrated ability to use verbal and written communication to deliver support for multiple professionals (within a legal team environment), including in the virtual environment.
- Ability to handle information with the utmost confidentiality
Personal Competencies:
- Demonstrates commitment to OSF’s core values of humility, commitment, collaboration, respect, inclusivity and integrity
- Strong analytical mindset
- Strong interpersonal skills enabling relationship building at various levels within and outside the organization, with sensitivity to cultural differences
- Demonstrated resourcefulness and self-motivation, able to work independently and solve problems creatively
- Commitment to Diversity and Inclusion by recognizing and responding positively to individual and group differences in the workplace and beyond. Building an inclusive workplace by respecting and seeking out diverse viewpoints and perspectives
Languages:
An excellent knowledge of English. Knowledge of other languages would be an asset.
Travel
Travel is required and travel frequency depends on the role requirements.
What we offer
- Exceptional opportunities to learn, grow, and make an impact; from a generous annual professional development allowance for every employee to onsite training and learning conversations with visiting experts.
- Excellent benefits and perks to promote well-being and a healthy work-life balance, including:
- Generous time off and flexible work arrangements.
- Staff are required to work in an Open Society office 50% of working days per month.
- Employer-paid health insurance *and dental plans for individuals and families (no employee contribution required).
- Exceptional retirement savings plan (non-contributory for employees) and life insurance.
- Progressive paid parental leave, reproductive and family planning support, and much more.
- A commitment to nurturing a diverse and inclusive workplace, so you can bring your whole self to work and make a positive impact.
Who we are
Open Society Foundations aim to establish vibrant and inclusive democracies where governments are accountable to their citizens. Our operating model organizes grantmaking around specific, time-limited projects, developed alongside support for established partners, enabling us to respond swiftly to emerging needs. We are committed to promoting human dignity, equality, and rights; reimagining democratic ideals and practice; and advancing equity in governance systems.
Guided by our founder’s values and the belief in the art of the possible, we engage directly with global entities, individuals, and policymakers through grants, advocacy, impact investing, and strategic human rights litigation to drive positive change. At the heart of our mission is a deep commitment to rights, equity, and justice, inspiring every action we take.
Competitive rates of pay apply.
Open Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply.
We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.
Thank you!
Salary: £35,668 – £39,005 pro rata
Hours: Part-time (21 hours per week)
Contract: Permanent
Location: Home-based (with regular travel across Brentwood Diocese)
About the role
CAFOD is looking for a Community Participation Coordinator to grow engagement across the Catholic community in Brentwood Diocese.
You’ll inspire and support volunteers, build strong relationships with parishes and clergy, and increase participation in CAFOD’s work to tackle poverty and injustice.
Working as part of a regional team, you’ll help deliver plans that drive volunteer engagement, fundraising, and community action.
Key responsibilities
- Deliver participation plans across Brentwood Diocese
- Recruit, support, and retain volunteers
- Build relationships with clergy and key diocesan stakeholders
- Support fundraising, campaigns, and community engagement
- Monitor activity and adapt plans based on insights
About you
- Experience working with and managing volunteers
- Strong relationship-building and communication skills
- Organised, proactive, and able to work independently
- Comfortable using data to track and improve performance
- Committed to the value of volunteering and social justice
Additional information
- Home-based with significant travel (access to a car required)
- Some evening/weekend work (TOIL provided)
- Part of a flexible regional team (occasional wider travel)
The full job description is available on CAFOD's careers page
CAFOD is a welcoming, supportive workplace committed to a safe, inclusive culture where everyone is respected. CAFOD will make reasonable adjustments at every stage of the recruitment process to ensure candidates with disabilities or individual needs are fully supported.
Safeguarding for Children and Vulnerable Adults
CAFOD recognises the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect. CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse. CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount. Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. This post involves contact with children and young people and applicants will be subject to specific checks related to safeguarding issues. The post holder is required to present or obtain a Disclosure from the DBS (Disclosure & Barring Service).
All offers of employment will be subject to satisfactory references, and appropriate screening checks can include criminal records and terrorism finance checks. CAFOD also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of, and consent to, these recruitment procedures.
Registered Charity
101 - 500
CAFOD is the official Catholic aid agency for England and Wales tackling poverty and injustice across the world.
Thank you!
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
As Philanthropy Officer, you will build strong, lasting relationships with individuals, families and organisations, helping them to achieve their philanthropic goals while increasing charitable income and delivering meaningful impact in communities across Wales.
We’re looking for someone with a strong understanding of social issues and community needs in Wales, who can use that insight to build networks, identify opportunities and develop tailored support for existing and prospective donors. This role will play a key part in securing new funding, growing our donor base and building high-quality, long-term relationships.
To be successful in this role, you will have:
- Proven experience in a philanthropy or fundraising relationship management role.
- Ability to identify and develop new philanthropic opportunities, including prospecting and converting new donors.
- Excellent interpersonal skills and experience of developing, managing and growing relationships.
- Strong communication, evidencing excellent customer relationship with a focus on trust, respect, confidentiality and attention to detail alongside the ability to juggle multiple relationships simultaneously.
- Confidence speaking publicly to a variety of audiences.
- High levels of motivation, be results-driven and able to work independently as well as collaboratively within a team.
- Experience of producing compelling reports, narrative and presentations alongside creating tailored donor experiences to inspire donors.
- A strong commitment to your own learning and development.
Read more in the full job pack.
Registered Charity
11 - 20
We turn philanthropy into lasting community impact across Wales. We’re a trusted bridge between donors and the grassroots communities they care about.
The client requests no contact from agencies or media sales.