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TPP Recruitment, Cobham (Hybrid)
£25000 - £27500 per annum
Posted 1 day ago Quick Apply
TPP Recruitment, London (Hybrid)
£60000 - £70000 per annum
Posted 2 days ago Quick Apply
TPP Recruitment, Sheffield (Hybrid)
£37960 - £39460 per annum
Posted 3 days ago Quick Apply
Closing in 3 days
TPP Recruitment, Hatfield (Hybrid)
Up to £39250 per annum
Posted 4 days ago Quick Apply
Closing today at 14:00
TPP Recruitment, City of London (On-site)
Up to £14 per hour
Posted 1 week ago Quick Apply
Closing in 7 days
TPP Recruitment, London (Hybrid)
£24.53 - £25.60 per hour
Posted 1 week ago Quick Apply
Closing in 5 days
TPP Recruitment, London (Hybrid)
Up to £72003 per annum
Posted 1 week ago Quick Apply
TPP Recruitment, London (Hybrid)
£40000 - £55000 per annum
Posted 1 week ago Quick Apply
TPP Recruitment, Belfast (Hybrid)
£66909 - £75492 per annum + pro rata
Posted 1 week ago Quick Apply
TPP Recruitment, Remote
£43000 - £46000 per annum
Posted 2 weeks ago Quick Apply
Closing today at 23:59
TPP Recruitment, London (On-site)
£26,662 - £28,285 per year
Posted 2 weeks ago Quick Apply
Page 1 of 2
City of London (Hybrid)
£60000 - £65000 per annum
Permanent
Job description

Work setting: Hybrid

Salary: £60,000 to £65,000 per annum

Hours: Permanent, Full-time (35 hours per week)

Location: London

Are you a confident Personal Assistant used to providing support to Senior Leadership Teams? Do you have experience in line managing a team of PA's, driving continuous improvement and fostering a culture of excellence?

TPP are recruiting an Executive Office Lead and Personal Assistant on behalf of our client, a non-profit organisation focused on promoting research and academia.

The Role:

As the Executive Office Lead and Personal Assistant, you will contribute to the management and coordination of the President, Officers, and Executive Director, ensuring the seamless delivery of administrative services within the organisation. You will also be responsible for managing a team of up to four other Personal Assistants providing direct administration and diary support to five Officers and the Executive Director.

Main responsibilities:

  • Team Leadership: Lead and manage a team of personal assistants, fostering a culture of continuous improvement and ensuring the delivery of exceptional service.
  • Executive Support: Provide proactive support to the President, managing diary commitments, correspondence, travel arrangements, and expenses.
  • Strategic Oversight: Anticipate forthcoming issues and ensure the leadership team is well-briefed, coordinating with colleagues to maintain strong relationships and diplomatic communication.
  • Correspondence Management: Oversee incoming correspondence, preparing responses for action or signature by senior leaders, and maintaining effective systems for tracking treatment and replies.
  • Stakeholder Engagement: Act as a primary point of contact within the organisation, maintaining its reputation and ensuring accessibility to internal and external stakeholders.
  • Project Management: Manage and deliver ad-hoc cross-organisational projects as directed by the Executive Director.
  • Secretariat Provision: Attend and take minutes of sensitive meetings, arrange meetings of the Advisory Board, and provide effective leadership and line management of the Executive Services team.

Requirements:

  • Strong experience in line managing and motivating a team.
  • Excellent spoken and written communication skills.
  • Ability to handle sensitive information confidentially.
  • Solid time management and organisational skills.
  • Ability to build personal networks at all levels.
  • Flexibility to respond quickly to urgent issues and develop new systems to enhance efficiency and effectiveness.
  • Experience in a senior Personal Assistant role combined with solid line management experience.

If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!

TPP are always keen to speak with candidates looking to work in the sector so if this role isn't quite right for you, please do check out our website and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Posted by
TPP Recruitment View profile Company size Size: 0
Posted on: 18 April 2024
Closing date: 16 May 2024 at 15:17
Job ref: J81074DW
Tags: Admin