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Top job
Weston Park Cancer Charity, S10, Sheffield (On-site)
£23,810 - £25,867 per year
Posted 2 days ago
Hastings Contemporary, Hastings (On-site)
Circa £30,000 per year, dependent on experience
Posted 3 days ago
The City of London Corporation, City of London (On-site)
£53,915 - £60,807 per annum inclusive of all allowances
Posted 4 days ago
Closing in 4 days
Money and Mental Health Policy Institute, London (Hybrid)
£33,745 per year
A proactive and passionate Partnerships Officer who is driven to create change and improve outcomes for people with mental health problems.
Posted 4 days ago
Royal British Legion, London (On-site)
£29,890 to £31,265 per annum
Posted 3 days ago
Youth Endowment Fund, Multiple Locations (Hybrid)
£67,900 per year
We are looking for an expert with vast experience of Children's Services to join us as the Head of Change for Children's Services.
Posted 1 week ago
MS Society UK, N4, London (Hybrid)
Starting from £44,339 per annum, plus excellent benefits
Posted 1 day ago
MND Association, Multiple Locations (On-site)
£33,000 -£35,000 per year
Posted 5 days ago
The Centre for Progressive Change, London (Hybrid)
£60,000 - £67,980 per year
Posted 1 week ago
Royal Free Charity, Multiple Locations (Hybrid)
£38,000 - £40,000 per year
Posted 3 days ago Apply Now
Closing in 7 days
NFP People, Multiple Locations (Hybrid)
£75,000 including generous benefits
Posted 3 weeks ago
Page 8 of 17
S10, Sheffield (On-site)
£23,810 - £25,867 per year
Full-time
Permanent
Job description

The main purpose of the Administrative Assistant is to provide a welcoming
reception to everyone who uses our public spaces and to provide accurate and
timely administrative support to facilitate the efficient running of our services.
By providing effective administrative support, this role will help to ensure that
the charity’s resources are used effectively to support cancer patients across the
region.

Key responsibilities
Reception Duties

 Greet all visitors and service users in a warm, friendly, and empathetic
manner
 Handle incoming phone calls, emails, and in-person queries with
empathy, professionalism, and confidentiality, responding to questions
or concerns and signposting to appropriate services and colleagues
 Maintain a clean and welcoming reception area
 Provide refreshments for guests and support hospitality for in-house
events
 Manage appointment bookings and room usage for services, meetings,
and events
 Manage appointment bookings for transport, counselling, therapies,
group activities, and support sessions, ensuring schedules are accurate
and up to date, sending appointment reminder calls/texts/letters to
clients as required.
 Coordinate volunteer transport driver and freelance therapist schedules
 Liaise effectively with staff, volunteers, therapists, and healthcare
professionals to ensure that every individual receives the right level of
care and support at the right time
 Maintain clear and accurate records of client interactions, appointments,
and referrals in line with GDPR and safeguarding practices
 Act as a vital communication link between service users and the wider
team, flagging any concerns or urgent needs promptly
 Offer a calm, reassuring presence to individuals who may be distressed,
anxious, or seeking information at a vulnerable time, engaging senior
colleagues, as appropriate
 Open and close patient spaces and set up the centre space for workshops,
support groups and other events.

Administrative Support
 Maintain accurate records and update databases, including service user
information
 Inputting data into relevant systems accurately and in a timely manner
 Assist with preparing correspondence, reports, and materials for
meetings
 Assist in the processing of post, deliveries, and office supplies
 Liaise with volunteers, staff, and external service providers as needed
 Managing the consumables within this patient space and ordering
replacement stock as and when required.
 Provide general administrative support to the wider team as required.
 Take donations in any of the Weston Park Cancer Charity locations
 Arranging room bookings both internally and externally.

Duties
• Report accidents and incidents as per Weston Park Cancer Charity’s policy.
• To be an ambassador for the charity.
• Demonstrate a positive and supportive attitude to staff and volunteers and
uphold the philosophy and values of the charity.
• Respect confidentiality applying to all WPCC areas. Adhere to GDPR policy.
• Be proactive with your training and development needs, maintain relevant
professional registrations and adhere to codes of practice.
• Participate in team meetings and events.
• Adhere to all WPCC’s policies and procedures including Health and Safety
regulations, Equal Opportunities and Safeguarding.
The above job description is not an exhaustive list of all duties required of the
postholder.

Who You Are

We are looking for someone with a highly organised and flexible approach to work.
You must possess excellent interpersonal and communication skills with a
high degree of attention to detail. This is a rewarding opportunity to be part of
a team that directly improves the lives of local people affected by cancer.
About you:
 You will enjoy working directly with the public and be empathetic
 Be detailed-oriented and enjoy working to clear and transparent processes
 Able to manage your own workload and priorities to agreed deadlines
 Act as an ambassador for Weston Park Cancer Charity, reflecting the objectives
and values, and to always work in the best interests of the charity.
 Support and encourage harmonious internal and external working relationships
 Make a positive contribution in delivering the charity’s strategy and raising
the profile of Weston Park Cancer Charity

Application resources
Posted by
Weston Park Cancer Charity View profile Organisation type Registered Charity Company size 21 - 50
Posted on: 11 September 2025
Closing date: 01 October 2025 at 23:30
Tags: Administration, Operations, Health / Medical